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Home My WebLink About7/15/2015 - STAFF REPORTS - 2.U. `M SA9 iy c V N 4<�FORN, City Council Staff Report DATE: July 15, 2015 CONSENT CALENDAR SUBJECT: AUTHORIZE APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $166,400 TO INTERWEST CONSULTING GROUP, INC., FOR BUILDING INSPECTIONS REQUIRED FOR NEW COMMERCIAL BUILDINGS LOCATED IN PARCEL MAP 36446, ("DOWNTOWN PALM SPRINGS") FROM: David H. Ready, City Manager BY: Building Department SUMMARY: This action will authorize the City Manager to approve a Purchase Order in the amount of $166,400 to the City's "on-call" building inspection firm, Interwest Consulting Group, Inc., to coordinate and provide as-needed building inspections through Fiscal Year 2015-16 required for new commercial buildings being constructed within Parcel Map 36446, "Downtown Palm Springs." RECOMMENDATION: 1. Approve a Purchase Order in the amount of $166,400 to Interwest Consulting Group, Inc., in accordance with Agreement No. 6686, to coordinate and provide as- needed building inspections through Fiscal Year 2015-16 required for new commercial buildings being constructed within Parcel Map 36446, "Downtown Palm Springs;" and 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On December 2, 2009, the City Council adopted Ordinance No. 1764, adopting the Museum Market Plaza Specific Plan (the "Specific Plan"). The original land use and development pattern of the Specific Plan area, consisted of Blocks A through H, K1 and K2, and new public streets comprising a total of 18.5 acres within downtown Palm Springs. On September 7, 2011, the City Council adopted Resolution No. 23018, authorizing the City and the Developer to enter into a Project Financing Agreement ("PFA" —Agreement ITEM NO. W City Council Staff Report July 15, 2015—Page 2 Approval of PO to Interwest Consulting Group for PM36446 No. 6144) applicable to the financing, development, redevelopment, creation and refurbishment of public and private improvements within the Specific Plan area. The PFA included, among other things, a Site Plan and Project Description depicting the proposed improvements, including new public streets described as Museum Street, Andreas Road, and the Belardo Road extension. On October 17, 2012, the City Council adopted an Addendum to the Specific Plan Environmental Impact Report ("EIR") allowing for implementation of a revised Downtown Revitalization Plan ("Downtown Palm Springs'), and conforming the revitalization plan to the Specific Plan. The revised layout for Downtown Palm Springs envisioned in the approved amendment to the Specific Plan revised Block letter designations as shown in Figure 1. Figure 1 (H2) (Htr 1 i 1 I o� O U I -------------- - if I + {A� € -- B tl � T�s'. I w.oeKb i I ! I 4— I — At that time, the City Council also approved a Second Amendment to the PFA, incorporating modifications to the project area to include construction of a Kimpton 02 City Council Staff Report July 15, 2015-- Page 3 Approval of PO to Interwest Consulting Group for PM36446 brand hotel of approximately 170 rooms, representing a "first class" hotel located at the southwest corner of Belardo Road and Tahquitz Canyon Way within Block C1. On December 19, 2012, the City Council approved Tentative Parcel Map 36446, and associated development applications associated with the "Downtown Palm Springs" project. Subsequently, on November 5, 2014, the City Council approved Parcel Map 36446 associated with the "Downtown Palm Springs' project, officially subdividing the 18.5 acre project site into 14 parcels and related public streets. On April 1, 2015, the City Council approved Agreement No. 66886 with Interwest Consulting Group, Inc., for professional first class as-needed building inspection ("Owner's Rep") services associated with a variety of future as-needed inspection services associated with private land development projects. Palm Springs Promenade, LLC, (the "Developer"), has completed construction plans for the new Kimpton Hotel, as well as the first retail commercial building on Block A. Construction is currently underway on these buildings, with plans for additional retail buildings to be submitted in the near future. Staff anticipates that the pace of building construction in the Downtown Palm Springs project will accelerate beyond the pace that current Building Inspection staff can maintain, and recommends that the City utilize its on-call Building Inspection firms to provide the additional capacity to coordinate the required inspections. Accordingly, staff requested proposals from its "on-call" firm Interwest Consulting Group, Inc., and recommends that the City Council authorize the City Manager to approve a Purchase Order with Interwest Consulting Group, Inc., in the amount of $166,400 for the required building inspection services; a copy of Interwest Consulting Group's proposal is included as Attachment 1. This amount will be used as a budget to provide the as-needed "on-call" building inspection services through Fiscal Year 2015-16. ENVIRONMENTAL IMPACT: On June 13, 2008, the City of Palm Springs, acting as Lead Agency under the California Environmental Quality Act ("CEQA"), issued a Notice of Preparation ("NOP") and Initial Study for the preparation of a Draft Environmental Impact Report (the "Draft EIR") on the Museum Market Plaza Specific Plan (Case No. 5.1204). The NOP was circulated for public review from June 16 through July 17, 2008. The Draft EIR was subsequently circulated for public review from October 22 through December 17, 2008. In accordance with the CEQA Guidelines, on November 18, 2009, the City Council adopted Resolution No. 22625, certifying the Final Environmental Impact Report (State Clearing House No. 2008061084) (the "Final EIR") for the Museum Market Plaza Specific Plan (Case No. 5.1204), including amendments to the 2007 General Plan and Palm Springs Zoning Code, making certain findings relating to the environmental effects identified in the Final EIR, and adopting a Statement of Overriding Considerations and a 03 City Council Staff Report July 15, 2015 -- Page 4 Approval of PO to Interwest Consulting Group for PM36446 Mitigation Monitoring and Reporting Program. The City Council subsequently reaffirmed and re-adopted Resolution No. 22625 on December 2, 2009. On October 17, 2012, the City Council adopted Resolution No. 23238, approving an Addendum to the Final EIR for the Museum Market Plaza Specific Plan (Case No. 5.1204), and identifying the implementation of a revised Downtown Revitalization Plan ("Downtown Palm Springs") as conforming to the Museum Market Plaza Specific Plan. Included as part of the Downtown Revitalization Plan is the development of various public streets and related improvements; therefore, construction of the new public streets and related improvements, as a "Project' under CEQA, has previously completed environmental review as required by the CEQA Guidelines, and no further environmental review is required. FISCAL IMPACT: Sufficient funds are available in the Measure J Capital Improvement Fund, in Account No. 260-4500-59464. SUBMITTED Prepared by: Approved by: 1 Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., Assistant City Manager/City Engineer City Manager Attachment: 1. Interwest Consulting Group, Inc., Proposal 2. Vicinity Map 04 June 30, 2015 INTERNIEST CON 5 U LT ING G R U UP Jim Zicaro, CBO, MCP, MPA Director of Building and Code Enforcement City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 RE: Proposal to Provide Full Time Building Inspection Services-Desert Fashion Plaza Project Thank you for contacting Interest Consulting Group regarding full time Building Inspection Services for the Desert Fashion Plaza project. We are excited about the opportunity to serve the City of Palm Springs Building and Code Enforcement Department. We are very aware of the challenges and requirements for municipal governments since many of our staff have held senior and executive management positions within numerous California cities. Our staff includes former Building Officials, Building Inspectors, Public Works Directors, City Engineers, Capital Projects Managers, Inspectors, Plan Checkers, Permit Technicians and Construction Managers. This background and experience is important since serving in the capacity of the "owner", especially local agencies, requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of maintaining a focus on representing the interests of our public agency clients in a manner which reflects positively on the Cities we serve. For this assignment, we propose Mr.David Salas, Building Inspector III at the hourly rate of$80. The Rate Schedule and Mr. Salas'resume are included with this proposal. Services will be provided on a full time basis from 7:30am to 4:00pm(8 hours per day), Monday through Friday. The proposed contract duration is from July 1, 2015 to June 30,2016.The estimated total cost for this assignment is$166,400.This contract may be extended for as long as the City requires the services with the compensation based on the Current Fee schedule in place at the time of the extension. Weekend work, nights,and all other overtime will be billed at$120/Hour and work on Holidays will be billed at$160/Hour(this additional cost is not included in the above estimate. Chris A. Vogt, PE will serve as Project Manager and the management contact to the City of Palm Springs. Tim D'Zmura, PE, CBO, AICP is the Principal in Charge and an authorized representative of Interest Consulting Group that has the authority to sign all necessary agreements. Services will be directed out of our Palm Springs office with contact information listed below: Tim D'Zmura, PE,CBO,AICP Chris A.Vogt, P.E. 431 S. Palm Canyon Drive, Suite 20 431 S. Palm Canyon Drive, Suite 200 Palm Springs, CA 92262 Palm Springs, CA 92262 760.417.4329 Office 760.417.4329 Office 714.625.5840 Mobile 951.616.4925 Mobile tdzmura@interestgrp.com cvogt@interestgrp.com INTERWEST CONSULTING GROUP I www.interwestgrp.com 05 Please let me know if you require any additional information or have any questions. Thanks again and we look forward to this assignment. Sincerely, �r Tim D'Zmura,PE,CBO,AICP Chris A. Vogt, PE Director of Municipal Services Coachella Valley Regional Manager INTERWEST CONSULTING GROUP I www.interwestgrp.com 0G t Department of Public Works and Engineering w F .M_. Vicinity Map �IIiOR� ly 1 a' AMADO RD IL_ z: O - - z ` O ANDREAS RD a < Q z zi g' >- Z to a a � z TAHQtATZ DR i r J o o ,Z - r( 7. _ V I a Legend n -- p,_ -,m -- ,a ARENAS RD site 0 O 500' Radius CITY OF PALM SPRINGS 07