HomeMy WebLinkAbout7/15/2015 - STAFF REPORTS - 2.V. 2.V. AUTHORIZE ANNUAL BLANKET PURCHASE ORDERS TO DESERT
SECURITY FOR VACATION RENTAL RESPONSE PROGRAM AND
NIGHTLY SUNRISE PARK PATROLS:
RECOMMENDATION: 1) Authorize the issuance of an annual blanket
purchase order to Desert Security for the Vacation Rental Response
Program at the stated hourly rates; 2) Authorize the issuance of an annual
blanket purchase order to Desert Security for nightly patrol service at
Sunrise Park at the stated hourly rates; and 3) Authorize the City Manager
to execute all necessary documents.
MATERIALS TO FOLLOW
Item No. 2 * V *
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DATE: JULY 15, 2015 CONSENT CALENDAR
SUBJECT: AUTHORIZE ANNUAL BLANKET PURCHASE ORDERS TO DESERT
SECURITY SERVICES FOR VACATION RENTAL RESPONSE
PROGRAM AND NIGHTLY SUNRISE PARK PATROL.
FROM: David H. Ready, City Manager
BY: Chief of Staff/City Clerk
SUMMARY
The City Council will consider authorizing a blanket purchase order to Desert Security
Services for two pilot programs: 1) Vacation Rental Response Program; and 2) Nightly
Sunrise Park Patrol.
RECOMMENDATION:
1. Authorize the issuance of an annual blanket purchase order to Desert Security
Services at the stated hourly rates.
2. Authorize the issuance of an annual blanket purchase order to Desert Security
Services at the stated hourly rates.
3. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
In 2014 the City issued a formal RFP for security guard services for various facilities
and locations, and the contract was awarded to Desert Security Services.
Staff is recommending the City Council authorize a blanket purchase order to Desert
Security Services, at the stated hourly rates, for the Vacation Rental Response Program
and to provide nightly Sunrise Park Patrol.
City Council Staff Report
July 15, 2015 -- Page 2
Desert Security Purchase Order
Desert Security responds to vacation rental hotline calls the following days and hours:
Thursday 5:30 PM to 1:00 AM
Friday 7:00 PM to 3:00 AM
Saturday 5:00 PM to 3:00 AM
Sunday Noon to 8:00 PM
These are the hours that the vacation rental hotline receives the majority of the vacation
rental calls. During these hours, while the Desert Security is not responding to vacation
rental calls, the guard is stationed Downtown and patrols the Downtown and Uptown
area, to provide an additional security presence, and to report to the City any issues that
may need additional attention.
Additionally, City Staff has requested on temporary basis, security for nightly patrols at
Sunrise Park, including all buildings and facilities, from 10:00 PM to 6:00 AM every day,
to respond to vagrants and vandalism in Sunrise Park, including the Pavilion, Swim
Center, Library, etc. This is a temporary assignment
For the vacation rental response program guards are billed at $28.50 per hour, which
includes the dedicated security vehicle. For the Sunrise Park patrol the guards are
billed at $22.50 per hour, and the City is responsible for the cost of a dedicated security
golf cart used a Sunrise Park for the nightly patrols.
The purpose of using a blanket purchase order rather than amend the contract for these
specific services, allows Staff the ability to scale up or down the engagement for the
services as circumstances warrant.
FISCAL IMPACT:
The estimated annual amount for the vacation rental response based on current activity
is $60,000 per year and budgeted in Account No. 001-1150-43226, Vacation Rental
Compliance.
The estimated cost for the temporary Sunrise Park Patrol is estimated at $6,000 per
month. This cost for this temporary patrol service in Sunrise Park will be funded from
Continuing Appropriations.
MES THOMPSON DAVID H. READY
Chief of Staff/City Clerk City Manager