HomeMy WebLinkAbout9/2/2015 - STAFF REPORTS - 2.V. ♦fit PALM s,.
iy
O
4 N
A
Cgf1rolt % City Council Staff Report
DATE: September 2, 2015 CONSENT CALENDAR
SUBJECT: REJECT ALL BIDS RECEIVED FOR THE PALM CANYON DRIVE
ELECTRICAL SYSTEM REPLACEMENT, CITY PROJECT NO. 14-20,
AND PALM CANYON DRIVE IRRIGATION SYSTEM IMPROVEMENTS,
CITY PROJECT NO. 14-21
FROM: David H. Ready, City Manager
BY: Public Works & Engineering Department
SUMMARY
This action will reject all bids received on June 25, 2015, for the Palm Canyon Drive
Electrical System Replacement, City Project No. 14-20, and Palm Canyon Drive
Irrigation System Improvements, City Project No. 14-21, and authorize re-bidding.
RECOMMENDATION:
1. Reject the bids received on June 25, 2015, from ACS Engineering, Inc., Golden
Valley Construction and Fata Construction & Development for the Palm Canyon
Drive Electrical System Replacement, City Project No. 14-20, and Palm Canyon
Drive Irrigation System Improvements, City Project No. 14-21; and
2. Authorize re-bidding the Palm Canyon Drive Electrical System Replacement, City
Project No. 14-20, and Palm Canyon Drive Irrigation System Improvements, City
Project No. 14-21.
STAFF ANALYSIS:
The City Council previously appropriated funding in the amounts of $900,000 from the
Measure J Capital Project Fund for replacement and upgrading of the existing electrical
system along Palm Canyon Drive, and $45,000 from the Measure J Capital Project
Fund for replacement and upgrading of the existing irrigation system along Palm
Canyon Drive.
The construction drawing for the Palm Canyon Drive Electrical System Replacement,
City Project No. 14-20 were prepared by MRC Engineering, Inc., with the scope of work
being to replace the underground electrical infrastructure for decorative street lights,
ITEM NO.
City Council Staff Report
September 2, 2015-- Page 2
Reject Bids—CP14-20 and CP14-21, Palm Canyon Dr. Electrical and Irrigation Improvements
palm tree lights, and provide additional electrical service to support Village Fest vendors
on Palm Canyon Drive. In addition, the construction drawings for Palm Canyon Drive
Irrigation System Improvements, City Project No. 14-21 were prepared by Michael
Buccino Associates and the scope of work is to replace the existing irrigation system
also along Palm Canyon Drive. These two capital projects have been combined into one
project for bidding.
Staff prepared project specifications and the construction documents for advertisement
and bidding for the for the Palm Canyon Drive Electrical System Replacement, City
Project No. 14-20, and Palm Canyon Drive Irrigation System Improvements, City Project
No. 14-21 (the "Project"). The Project was advertised for bidding in The Desert Sun on
May 23 and 30, 2015, respectively. On June 25, 2015, the Procurement and
Contracting Division received three construction bids from the following contractors:
Company Location Bid Amount
ACS Engineering, Inc., Irvine, CA $865,316.00
Golden Valley Construction Palm Springs, CA $876,886.95
Fata Construction & Development Riverside, CA $1,925,818.50
The engineering estimate for the Project is $880,000. The low bidder satisfied the
requirements in the contract bid documents, however, staff is recommending that the
City Council reject the bids received to allow for revisions to the plans to incorporate
value-engineering (cost reduction) measures identified by staff to help further reduce
the cost of the project.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of interior or exterior alterations involving such things as interior partitions,
plumbing, and electrical conveyances; therefore, the Palm Canyon Drive Electrical
System Replacement, City Project No. 14-20, and Palm Canyon Drive Irrigation System
Improvements, City Project No. 14-21, are considered categorically exempt from CEQA,
and a Notice of Exemption has been prepared and with the City Council's approval will
be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included
as Attachment 1.
02
City Council Staff Report
September 2, 2015-- Page 3
Reject Bids—CP14-20 and CP14-21, Palm Canyon Dr. Electrical and Irrigation Improvements
FISCAL IMPACT:
A total of $945,000 was previously budgeted by the City Council from the Measure J
Fund (Fund 260). Currently, the remaining budget available for the project is
$627,215.47 after deducting prior expenses incurred for replacing existing light poles
throughout the Downtown area. It is anticipated that the revised plans will allow for a
lower overall cost by incorporating value-engineering (cost reduction) measures
identified by staff.
SUBMITTED:
Prepared by: Approved by:
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Es
Assistant City Manager/City Engineer City Manager
Attachments:
1. CEQA Notice of Exemption
03
ATTACHMENT 1
04
NOTICE OF EXEMPTION
To: ❑ Office of Planning and Research From: City of Palm Springs
1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way
Sacramento, CA 95814 Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements City Proiect No'$. 14-20
and 14-21
Project Applicant: City of Palm Springs
Project Location(Specific): South Palm Canyon from Barito to Amado and from Alejo to Tamarisk.
Project Location(City): City of Palm Springs Project Location(County): Riverside
Project Description: The scope of work is to replace underground electrical to all decorative street and palm tree lights on
South Palm Canyon from Barsto to Amado, also add additional electrical service to support Village Fest vendors. Current
electrical infrastructure cannot adequately provide power to street vendors for festival due to the lack of capacity. The electrical
infrastructure in the Downtown area is failing due to the age of underground conduits and wiring. Also included in the scope of
work is to take advantage of the tree well irrigation project on the North end and upgrade the electrical infrastructure from Alejo
to Tamarisk.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project: City of Palm Springs, Public Works& Engineering Department
3200 E.Tahquitz Canyon Way, Palm Springs, CA 92262
Exempt Status: (check one)
❑ Ministerial(Sec. 21080(b)(1); 15268);
❑ Declared Emergency(Sec. 21080(b)(3); 15269(a)):
❑ Emergency Project(Sec. 21080(b)(4); 15269(bxc));
® Categorical Exemption. State type and section number: 15303 Class 3(d)—New Construction or Conversion of
Small Structures
❑ Statutory Exemptions. State code number:
Reasons why project is exempt: Class 3 consists of construction and location of limited numbers of new, small facilities or
structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures
from one use to another where only minor modifications are made in the exterior of the structure. Water main, sewage,
electrical, gas, and other utility extensions, including street improvements, of reasonable length to serve such construction.
Therefore, the Palm Canyon Electrical System Replacement and Treewell Irrigation Improvements, City Project No's. 14-20
and 14-21, is considered categorically exempt from CECA.
Lead Agency Contact Person: Savat Khamphou, P.E. Area CodelTelephone/Extension: (760)323-8253 ext. 8744
If filed by applicant:
1.Attach certified document of exemption finding.
2.Has a Notice of Ex ptio en filed by the public agency approving the project? ❑ Yes ❑ No
Signature Date: Title: Asst. Director of Public Works/Asst. City Engineer
® Signed by Lead Agency❑Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR:
Reference: Sections 21108,21152, and 21152.1, Public Resources Code. 05