HomeMy WebLinkAbout10/7/2015 - STAFF REPORTS - 2.L.Citv Council Staff Report
Date: OCTOBER 7, 2015 CONSENT CALENDAR
Subject: ACCEPTANCE OF FIRE STATION #442 EMERGENCY GENERATOR
INSTALLATION, CITY PROJECT NO. 13-29
From: David H. Ready, City Manager
Initiated by: Department of Public Works & Engineering
SUMMARY
Formal City Council acceptance of Fire Station #442 Emergency Generator Installation,
City Project No. 13-29, is required to document the completion of the public works
improvement, and to allow the City's filing of a Notice of Completion with the Riverside
County Recorder in accordance with Section 9200 of the California Civil Code.
RECOMMENDATION:
1) Accept the public works improvement identified as Fire Station 442 Emergency
Generator Installation, City Project No. 13-29 and is completed; and
2) Authorize the City Engineer to execute and file for recordation with the Riverside
County Recorder a Notice of Completion for Fire Station 442 Emergency Generator
Installation, City Project No. 13-29.
STAFF ANALYSIS:
On December 3, 2014, the City Council awarded a construction contract to Global
Power Group, Inc., in the amount of $79,998 for the Fire Station #442 Emergency
Generator Installation, City Project No. 13-29, (the 'Project"); a copy of the staff report is
included as Attachment 2.
During construction, additional work was required to relocate an existing City owned
electrical meter that was incompatible with the new generator; staff approved Contract
Change Order No. 1 in the amount of $4,320.70 for this additional work.
The Contractor satisfactorily completed the Project on May 9, 2015. Staff has
conducted a final inspection and found the work to be in compliance with the plans,
specifications and standards of the City of Palm Springs. Staff recommends that the
City Council accept the Project as required by Section 9200 of the California Civil Code,
ITEM NO..AL _
City Council Staff Report
October 7, 2015 — Page 2
Acceptance of Fire Station #442 Emergency Generator Installation, City Project 13-29
and authorize the City Engineer to file and record a Notice of Completion within 15 days
of the City Council's action. A copy of the Notice of Completion to be submitted to the
County is included as Attachment 3.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment involving
negligible or no expansion of use beyond that existing at the time of the lead agency's
determination. Therefore, in accordance with Section 15301(a), staff determined that
the Fire Station #442 Emergency Generator Installation, City Project No. 13-29, was
considered categorically exempt from CEQA.
FISCAL IMPACT:
The City Council originally approved a total project budget of approximately $160,000 for
the Project through a combination of Airport, Measure J, and General Funds. The final
construction contract amount is $84,318.70. The following Table 1 is a summary of the
total costs incurred for the installation of Fire Station #442 Emergency Generator, City
Project No. 13-29.
FY 13/14 FY 14/15
Phase Expenditure Expenditure Final Cost
(07/01/2014) (07/01/2015)
Administration $3,151.73 $11,702.30 $14,854.03
Construction $0 $136,136.72 $136,136.72
Design $7,200.00 $0 $7,200.00
Total Cost $10,351.73 $147,839.02 $158,190.75
Table 1
02
City Council Staff Report
October 7, 2015 — Page 2
Acceptance of Fire Station #442 Emergency Generator Installation, City Project 13-29
The Project was funded through the following sources as show in Table 2:
Fund Name
Measure J (Fund 260)
Airport (Fund 416)
General Fund (261)
Total Expenditures for Project
Project Budget
Account
Actual
260-4500-59430
$62,500.00
416-6501-59430
$73,500.00
261-3600-53054
$25,281.46
Table 2
$161,281.46
$161,281.46
The City is holding retention of $4,215.94 for Global Power Group pending acceptance
of the improvements and filing of the Notice of Completion with the County Recorder's
office. Since this project is a maintenance effort, the Finance Department does not
need to add the cost of this project to the City's fixed asset system, as no new assets
have been created in compliance with Governmental Accounting Standard Board
(GASB) 34 Standards for Financial Reporting of Infrastructure Assets.
SUBMITTED
Prepared by:
Marcus L. Fuller, MPA, P.E., P.L.S.
Assistant City Manager/City Engineer
Attachments:
1. Vicinity Map
2. Staff Report — December 3, 2014
3. Notice of Completion
Approved by:
David H. Ready, Esc r.
City Manager
03
Attachment 1
04
Department of Public Works and Engineering
Vicinity Map
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Attachment 2
Citv Council Staff Report
Date: December 3, 2014 CONSENT CALENDAR
Subject: AWARD OF CONSTRUCTION CONTRACT FOR FIRE STATION 442
EMERGENCY GENERATOR INSTALLATION, CITY PROJECT 13-29
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of this item will award a construction contract to Global Power Group Inc., in
the amount of $79,998.00 for the installation of an emergency generator at Fire Station
442.
RECOMMENDATION:
1. Approve Agreement No. in the amount of $79,998.00 for Fire Station
442 Emergency Generator Installation with Global Power Group Inc., City Project
No 13-29; and
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Palm Springs Fire Station 442 Located at 300 El Cielo Rd, provides emergency support
to the local community and Palm Springs International Airport. This facility also serves
as the main administration building for the Fire Department as well as the alternate site
of the Palm Springs Emergency Operations Center.
This essential facility, does not have an alternative source of power should it experience
an unexpected electrical service interruption or catastrophic emergency. In order to
address this issue Measure J and Airport funds were allocated for a generator project
which was planned to take place in three phases; design, equipment
purchase/permitting, and construction/installation.
In December 2013 the Director of Public Works and Engineering approved a design
contract with MRC, Inc. The scope of this agreement included an assessment of the
Fire Station's current electrical systems and the preparation of electricallconstruction
drawings necessary to provide the infrastructure and electrical equipment necessary for
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City Council Staff Report
December 3, 2014 - Page 2
Fire Station 442 Emergency Generator Installation, City Project 13-29
an emergency generator system capable of providing emergency power for a minimum
of 90 hours. Design work was completed in May 2014.
Based on the engineer's recommendations, a Request for Quotations (RFQ),was issued
for the purchase of a 200 kilowatt diesel generator and appurtenant equipment _On July
16, 2014 Council approved the purchase of a 200 KW emergency generator from Bay
City Electric Works. This unit is now being manufactured and delivery is expected in
mid -December 2014.
In September 2014, South Coast Air Quality Management District approved and issued
a permit to construct and operate the generator.
Plans and specifications were prepared for the installation of the generator and the
project was advertised for bidding In October 2014. On November 18, 2014 a total of
five bids were received:
1. Global Power Group, Inc. $79,998.00
2. Champion Electric $106,950.00
3. Avram Electric $109,860.00
4. Zeus Construction $143,000.00
5. Conejo Construction $199,000.00
The engineer's estimate was $81,000.
Global Power Group, Inc. was determined to be the lowest responsive, responsible
bidder and its officers are: Salvatore Martorana, President, and Terry Mammen, CEO.
FISCAL IMPACT
To date, the following expenditures have been made on the project:
Design and Administration
Generator Purchase
$15,219.41
$59,848.63
From the initially allocated funds a balance of $60,187.31 remains. In order to award the
installation project the Fire Department will provide additional emergency generator
installation funds in the amount of $19,810.69. The following accounts will be utilized in
the amounts indicated.
260-4500-59430 Measure J —Fire Station 2 emergency generator ($21,524.47)
416-6501-59430 Airport - Fire Station 2 emergency generator ($38,662.84)
261-3600-53054 Fire Department — emergency generator installation ($19,810.07)
08
City Council Staff Report
December 3, 2014 - Page 3
Fire Station 442 Emergency Generator Installation, City Project 13-29
SUBMITTED:
Prepared by: Approved by:
David J. Barakian David H. Ready
Director of Public Works/City Engineer City Manager
Attachment:
1. Agreement
09
Attachment 3
A
Recording Requested By:
City of Palm Springs
When Recorded Mail To:
Name James Thompson, City Clerk
Street
Address 3200 E. Tahquitz Canyon Way
City & State Palm Springs, CA 92262
SPACE ABOVE THIS LINE FOR RECORDERS USE
NOTICE OF COMPLETION
(CA Civil Code §§ 8180-8190, 8100-8118, 9200-9208)
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is an owner of an interest of estate in the hereinafter described real property, the nature of which interest or estate is:
Fee
(e.g. fee, leasehold, joint tenancy, etc.)
2. The full name and address of the undersigned owner or reputed owner and of all co -owners or reputed co -owners are:
Name Street and No. City State
City of Palm Springs
3200 E. Tahquitz Canyon Way Palm Springs CA 92262
3. The name and address of the direct contractor for the work of improvement as a whole is:
Global Power Group, Inc., 12060 Woodside Avenue, Lakeside, CA 92040
4. This notice is given for (check one):
0 Completion of the work of improvement as a whole.
❑ Completion of a contract for a particular portion of the work of improvement (per CA Civ. Code § 8186).
5. If this notice is given only of completion of a contract for a particular portion of the work of improvement (as provided in CA Civ. Code
§ 8186), the name and address of the direct contractor under that contract is:
Not Applicable
6. The name and address of the construction lender, if any, is:
Not applicable
7. On the 9 day of May , 2015 , there was completed upon the herein described property a work of improvement as a
whole (or a particular portion of the work of improvement as provided in CA Civ. Code § 8186) a general description of the work provided:
City Project No 13-29, Fire Station 9442, Emergency Generator Installation
8. The public work herein referred to is situated in the City of Palm Springs County of Riverside
State of Califomia, and is described as follows:
City Project No. 13-29, Fire Station #442, Emergency Generator Installation
9. The street address of said property is
300 N. El Cielo, Palm Springs, CA 92263 - Palm Springs Fire Department, Station No. 442
10. If this Notice of Completion is signed by the owner's successor in interest, the name and address of the successor's transferor is:
Not applicable
I certify (or declare) under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Date: By:
Signature of Owner or Owner's Authorized Agent - Assistant City Manager/City Engineer for City of Palm Springs
Marcus Fuller
0 Porter Law Group, Inc 2013
Print Name
Page 1 of 2 11
VERIFICATION
I, Marcus Fuller , state: I am the Assistant City Manaqer/City Enqineer ("Owner', "President",
"Authorized Agent", "Partner', etc.) of the Owner identified in the foregoing Notice of Completion. I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on (date), at Palm Sprinqs (aty), CA (State)
Signature of Owner or Owner's Authorized Agent
0
0
0
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this
certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF
On (date), before
me, Notary Public (name and title of
officer) personally appeared who proved
to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are
subscribed to the within instrument and acknowledged to me that helshe/they executed the
same in his/her/their authorized capacity(ies), and that by hisfher/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument.
I certify under PENALTY OF PURJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
Witness my hand and official seal.
Page 2 of 2 Signature
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