HomeMy WebLinkAbout06004 - FAA AIP 47 PERIMETER FENCE GRANT OFFER Kathie Hart
From: Suzanne Seymour
Sent: Wednesday,June 22, 2016 2:00 PM
To: Kathie Hart; Mark Jucht
Cc: Jay Thompson ,T,
Subject: RE:A6�FAA
Hi Kathie,
Yes. You can close out this file.Thanks!
Suzanne M. Seymour ^a\�
_Administrative Secretary NO
Palm Springs International Airport
3400 E.Tahquitz Canyon Way,Suite OFC
Palm Springs,CA 92262
Phone: (760) 318-3804/Pax: (760) 318-3815
Suzan ne.seymourP pal ins pri ngsca.gov
From: Kathie Hart
Sent: Wednesday, June 22, 2016 11:27 AM
To: Mark Jucht; Suzanne Seymour
Cc: Jay Thompson
Subject: A6004 - FAA
This agreement is for Fed Grant for Perimeter Fence Improvements, AIP 47, and approved by the City Council in 2010.
Has the work been completed?
OK to close this file?
/Cat lbGe
Kathie Hart, MMC
Chieff,bepuuty City Clerk
CAtI€ORNIA
t-�e no p4xe
City of Palm Springs •`'; (760) 323-8206
3200 E. Tahquitz Canyon Way r (760) 322-8332
Palm Springs,CA 92262 l Kathie.Hart@PalmSpringsCA.gov
City Hall is open 8 am to 6 pm, Monday through Thursday, and closed on Fridays.
1
GRANT AGREEMENT
U. S. Department of Transportation
Federal Aviation Administration
r�r
Date of Offer: JUI_ 2 1 Recipient: City of Palm Springs (Herein called "Sponsor")
Project Number: 3-06-0181-047-2010 Airport: Palm Springs International Airport
OFFER
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY
OFFERS AND AGREES to pay, as the United States' share, ninety five percent (95%) of the allowable costs
incurred in accomplishing the project consisting of the following:
"Security Enhancement-phase I Design only"
as more particularly described in the Project Application dated 06/21/2010.
The maximum obligation of the United States payable under this Offer shall be $195,226 for airport development,
$0 for noise program implementation, $0 for land, and $0 for planning.
This offer is made in accordance with and for the purpose of carrying out the provisions of Title 49, United States
Code, herein called Title 49 U.S.C. Acceptance and execution of this offer shall comprise a Grant Agreement, as
provided by Title 49 U.S.C., constituting the contractual Cigations and rights of the United States and the
Sponsor.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION JpdJe Duran
ssist Manager, Los Angeles Airports District Office
do
APPROVED BY CITY COUNCIL
y Thompson, City Clerk
SPECIAL CONDITIONS 1,a�.taQ
Terms and Conditions Signed and Dated on 01/12/2009
Please note that this grant offer may be funded all or in part,with funds from the Small Airport Fund.
ACCEPTANCE
The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein, in
the Project Application, and in the November 2008 "Terms and Conditions of Accepting Airport Improvement
Program Grants" signed on 01/12/2009.
Executed this Ada day of 2010_ LV I/ d-r�
Signature of Spo is Designated Official Representative
(Seal) itle
CERTIFICATE OF SPONSOR'S ATTORNEY
I, DGt-P•5 C. t_.c�p►fy'+rj , acting as Attorney for the Sponsor do hereby
certify: That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws
of California. Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor
relating thereto, and find that the acceptance thereof by said Sponsor's official representative has been duly
authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the
said State and Title 49 U.S.C. In addition, for grants involving projects to be carried out on property not owned by
the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my
opinion that the aid Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with
the ter t of.
Executed thisL2-day of J'6'fl- , 2010
S' natur of Sponsor's Attorney
PROJECT NO.: 3-06-0181-047-2010 DATE OF GRANT OFFER:
ATTACHMENT A: SPECIAL CONDITIONS
1. The sponsor agrees to perform the following:
(a) Furnish a construction management program to FAA prior to the start of construction which shall detail the
measures and procedures to be used to comply with the quality control provisions of the construction
contract, including, but not limited to, all quality control provisions and tests required by the Federal
specifications. The program shall include as a minimum:
(1) The name of the person representing the sponsor who has overall responsibility for contract
administration for the project and the authority to take necessary actions to comply with the contract.
(2) Names of testing laboratories and consulting engineer firms with quality control responsibilities on the
project, together with a description of the services to be provided.
(3) Procedures for determining that testing laboratories meet the requirements of the American Society of
Testing Materials standards on laboratory evaluation referenced in the contract specifications (D3666,
C1077).
(4) Qualifications of engineering supervision and construction inspection personnel.
(5) A listing of all tests required by the contract specifications, including the type and frequency of tests to
be taken, the method of sampling, the applicable test standard, and the acceptance criteria or
tolerances permitted for each type of test.
(6) Procedures for ensuring that the tests are taken in accordance with the program, that they are
documented daily, that the proper corrective actions, where necessary, are undertaken.
(b) Submit at completion of the project, a final test and quality control report documenting the results of all
tests performed, highlighting those tests that failed or did not meet the applicable test standard. The report
shall include the pay reductions applied and reasons for accepting any out-of-tolerance material. An
interim test and quality control report shall be submitted, if requested by the FAA.
(c) Failure to provide a complete report as described in paragraph (b), or failure to perform such tests, shall,
absent any compelling justification, result in a reduction in Federal participation for costs incurred in
connection with construction of the applicable pavement. Such reduction shall be at the discretion of the
FAA and will be based on the type or types of required tests not performed or not documented and will be
commensurate with the proportion of applicable pavement with respect to the total pavement constructed
under the grant agreement.
(d) The FAA, at its discretion, reserves the right to conduct independent tests and to reduce grant payments
accordingly if such independent tests determine that sponsor tests results are inaccurate.
2. For a project to replace or reconstruct pavement at the airport, the sponsor shall implement an effective airport
pavement maintenance management program as is required by the assurance in Section III.C.11 of the
"Terms and Conditions of Accepting Airport Improvement Program Grants". The sponsor shall use such
program for the useful life of any pavement constructed, reconstructed, or repaired with Federal financial
assistance at the airport. An effective pavement maintenance management program is one that details the
procedures to be followed to assure that proper pavement maintenance, both preventive and repair, is
performed. An airport sponsor may use any form of inspection program it deems appropriate, however, the
program must, as a minimum, include the following:
(a) Pavement Inventory. The following must be depicted in an appropriate form and level of detail:
(1) Location of all runways, taxiways, and aprons
(2) Dimensions
(3) Type of pavement
(4) Year of construction or most recent major rehabilitation
For compliance with the Airport Improvement Program assurances, pavements that have been
constructed, reconstructed, or repaired with Federal financial assistance shall be so depicted.
(b) Inspection Schedule.
(1) Detailed Inspection. A detailed inspection must be performed at least once a year. If a history of
recorded pavement deterioration is available, i.e., Pavement Condition Index (PCI) survey as set forth
in Advisory Circular 150/5380-6, Guidelines and Procedures for Maintenance of Airport Pavements,
the frequency of inspections may be extended to three years.
(2) Drive-by Inspection. A drive-by inspection must be performed a minimum of once per month to detect
unexpected changes in the pavement condition.
(c) Record Keeping. Complete information on the findings of all detailed inspections and on the maintenance
performed must be recorded and kept on file for a minimum of five years. The types of distress, their
locations, and remedial action, scheduled or performed, must be documented. The minimum information
to be recorded is listed below.
(1) Inspection date
(2) Location
(3) Distress types
(4) Maintenance scheduled or performed
For drive-by inspections, the date of inspection and any maintenance performed must be recorded.
(d) Information Retrieval. An airport sponsor may use any form of record keeping it deems appropriate, so
long as the information and records produced by the pavement survey can be retrieved to provide a report
to the FAA as may be required.
(e) Reference. Refer to Advisory Circular 150/5380-6, Guidelines and Procedures for Maintenance of Airport
Pavements, for specific guidelines and procedures for maintaining airport pavements and establishing an
effective maintenance program. Specific types of distress, their probable causes, inspection guidelines,
and recommended methods of repair are presented.
3. This offer shall expire and the United States shall not be obligated to pay any part of the costs of the project
unless this offer has been accepted by the Sponsor on or before July 28, 2010, or such subsequent date
as may be prescribed in writing by the FAA,