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CITY COUNCIL STAFF REPORT
DATE: October 21, 2015
CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE
MONTHS OF AUGUST AND SEPTEMBER 2015
FROM: David H. Ready, City Manager
BY: Chief of Staff/City Clerk and Procurement
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of
August 1 to September 30, 2015.
AGREEMENTS
Number Vendor Description Amount Department
Riverside County,
Emergency Animal Control
A6734
Department of Animal
Services
$25,000.00
Police Department
Services
A6731
Larry L. Simon
Appraisal of 1479 North Palm
$3,500.00
Community & Economic
Canyon Drive, Casa de Camino
A6731
Larry L. Simon
Appraisal of 342 North Palm
$4,500.00
Community & Economic
Canyon Drive, Cork n Bottle
A6578
Golden Valley Construction
Change Order 1, Andreas Road
$18,182.85
Engineering
Two -Way Conversion, CP 13-27
A6468
Prudential Overall Supplies
Amendment No. 1, Uniform
$6,066.84
Facilities
Rental and Cleaning Services
A6748
Sanborn AE
Design Services for ADA access
$3,250.00
Engineering
at Demuth Park
A6738
Environmental Science
Assist with the environmental
$9,245.00
Engineering
Associates
documents, Wastewater
Treatment Plant Upgrade
Project, CP 15-14
A6711
Heath Satow
Artistic Bicycle Rack
$5,000.00
Public Arts
A6462
Michael Lytar
Artistic Bicycle Rack
$5,000.00
Public Arts
A6756
Agua Caliente Band of
Bogert Trail Rehabilitation, CP
$3,600.00
Engineering
Cahuilla Indians
07-03
Onetime
Golden Valley
Change Order No. 3, Parks and
reduction
A6373
Construction Company
Parkways Landscape
$(13,000) and
Engineering
Maintenance Services
Annual
reduction
$(31,200)
A6755
deHart Group LLC
Veterans Day Parade
$7,000.00
Parks & Recreation
Coordination
A6732
NeoPost Mail Finance
5-Year Lease Agreement
$20,500.00
City Clerk
A6735
NeoPost
Postage Scale and Machine
ITEM NO, a-V
City Council Staff Report
October 21, 2015 -- Page 2
Agreements and Purchase Orders
AGREEMENTS AND PURCHASE ORDERS
A6332
Special Event Production
16-0321
Jeff Hocker & Associates
Consultant, 51" Annual Mayor's
$7,250.00
Sustainability
Race
A6757
Field Investigation of Existing
16-0418
Interactive Design Corp.
Condition at Fire Station No. 4,
$18,800.00
Engineering
CP 15-25
A6069
PlaySafe LLC
Playground Safety Audits
$6,400.00
Parks & Recreation
PURCHASE ORDERS
Number
Vendor
Description
Amount
Department
16-0403
AIIStar Fire Equipment
Turnout Gear
$9,657.56
Fire Dept
New Muni Cogen Jenbacher
16-0409
Western Energy Systems
training
$12,475.00
Facilities Maintenance
16-0410
Armstrong Garden Centers
Annual Fall Flowers for PSP
$15,696.00
Aviation
Industrial Housing
Mobile housing unit Fire Station
16-0413
Solutions
#4
$18,900.00
Fire Dept
Adlerhorst International,
16-0414
Inc.
Canine Training Services
$7,200 00
Police
West Test
16-0421
Communications
AT&T Phone System Support
$17,215.20
IT
16-0425
Riselo Engineering
Loading Bridge Repairs
$18,326.97
Aviation
16-0429
Big Events Inc.
Inflatables for FOLP
$10,074.56
Recreation
16-0430
EBSCO Information
Magazine subscriptions for PS
$9,202.14
Library
Services
Library
16-0434
Xycorp, Inc.
911 Memorial sculpture
$5,299.58
Assistant City Manager
fabrication
16-0435
Pyro Spectaculars Inc.
Veterans Day Parade Fireworks
$5,500.00
Recreation
16-0440
Able Card LLXC
Library Cards
$6,141.18
Library
Faster Fleet Management
16-0441
CCG Systems, Inc.
Software
$11,361.93
Fleet
16-0446
Dell Computers
Computer Server
$11,586.34
Police
Most Dependable
Swim Center water fountain
16-0304
Fountains
replacement
$5,984.55
Facilities
16-0305
Trane US
A/C Single Phase Blower
$11,162.22
Facilities
16-0307
SC Laboratory, Inc.
Medical Cannabis Testing
$25,000.00
City Clerk
Onsite CEMS Maint. Of Muni
16-0314
Cemtek Environmental Inc.
Cogan Plant
$16.443.00
Facilities
Sound System for VIP Reception
16-0323
The Show Factory
Vet Day Parade 15
$5,436.75
Recreation
Onsite CEMS Maint. Of Muni
16-0314
Cemtek Environmental Inc.
Cogen Plant
$16,443.00
Facilities
16-0332
Resources Strategies Inc.
CVAG aerial imagery project
$9,968.95
1 Asst. City Manager
Terra Nova Planning &
16-0335
Research
Downtown Event Center Park
$25,000.00
Asst. City Manager
16-0351
Dell Computer Corp.
Replacement computers and
$10,667.17
Aviation
monitors
02
City Council Staff Report
October 21, 2015 -- Page 3
Agreements and Purchase Orders
PURCHASE ORDERS (continued)
Number Vendor
16-0356 California Consulting LLC
Pacific Lighting &
16-0358 Standards
16-0372 1 PlaySafe, LLC
16-0376 PS Chamber of Commerce
16-0378 ChicoBag Company
Interactive Design
16-0379 Corporation
16-0384
Dudek
16-0391
Riselo Engineering
16-0394
CDW Government Inc.
16-0451
MMLJ, Inc.
Xeron Government
16-0452
Systems LLC
Airport Concession
16-0456
Consultants
STAFF ANALYSIS:
Description
Water Grant
LED retro-fit lighting for
Downtown Light Poles
Playground safety audits
President's Circle Annual
Membership
Bags for single use bag ban
program
Architectural Services for
JOJDHLIC
Development projects & storm
water inspection serv.
Loading Bridge Repairs
Library network implementation
Dustless Blaster for Downtown
Maintenance
Firehouse Software Annual
Maintenance
DBE Consultants Agreement
Amount Department
$8,000.00 City Clerk
$10,727.78 Facilities
$6,400.00 1 Recreation
Community & Econ
$8,000.00 Dev.
$7,357.50 Sustainability
Community& Econ
$14.900.00 Dev.
$6,565.36 Asst. City Manager
$6,909.17 Aviation
$17,225.03 IT
$9,175.25 Facilities Maintenance
$6,972.64 Fire Dept.
$5,000.00 Airport
The City's policies and procedures provide the City Manager and designated staff authority to
enter into agreements and purchase orders which are $25,000 or less, and certain other
amendments and change orders as previously approved by the City Council. Palm Springs
Municipal Code §7.02.030(k) requires a monthly report be submitted to the City Council.
The original contract documents are on file in the Office of the City Clerk and purchase orders are
on file in the Procurement Division.
mes Thompson David H. Ready, Esq
Chief of Staff/City Clerk City Manager
/kdh
03