HomeMy WebLinkAbout06043 - STATE OF CA DEPT OF TRANSPORTATION FUNDING AGR INDIAN CYN / I10 INTCHG Kathie Hart
From: Savat Khamphou
Sent: Wednesday,June 22, 2016 3:26 PM \p
To: Kathie Hart;Gianfranco Laurie
Cc: Marcus Fuller;Tabitha Richards; Vonda Teed
Subject: RE:A6043-CalTrans b
You may close the agreement.
SavatKhamphou
City of Palm Springs
4 3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
1d r4 itl'! V ly� (760)323-8253 Ext. 8744 (office)
CALIFORNIA (760) 219-5404 (cell)
Savat.Khamohou&PalmSprinasCA.aov
Like no place else:"
From: Kathie Hart
Sent: Wednesday, June 22, 2016 1:44 PM
To: Savat Khamphou; Gianfranco Laurie
Cc: Marcus Fuller; Tabitha Richards; Vonda Teed
Subject: A6043 - CalTrans
This is for Program Supplement Agr No. 032-N Indian/1-10 Interchange CP 00-14.
OK to close?
kathce
Kathie Hart, MMC
Chief Deputy City Clerk
CAUFORNIA J
6+ C.n. C,30ce r.!w -
City of Palm Springs (760) 323-8206
3200 E. Tahquitz Canyon Way (760) 322-8332
Palm Springs,CA 92262 < Kathie.Hart@Paim5pringsCA.gov
City Hall is open 8 am to 6 pm, Monday through Thursday, and closed on Fridays.
1
STATE OF CALIFORNIA.BUSINESS,TRANSPORTATION AND HOUSING AGENCY Arnold Schwarzenegger,Governor
DEPARTMENT OF TRANSPORTATION ,3 -
Division of Local Assistance r'
1120 N STREET
P.O. BOX 942874 MS#1 +; �*
Sacramento, CA 94274-0001
TTY 711
(916)654-3151
Fax(916)653-7621 File : 08-RIV-10-PSP
HP21 L-5282(035)
December 20, 2010 1-10/INDIAN CYN DR IC
Mr. David Barakian
Director of Public Works/City Engineer
City of Palm Springs
3200 E Tahquitz Canyon Way
Palm Springs, CA 92263
Dear Mr. Barakian:
Enclosed is your fully executed copy of Program Supplement Agreement No. 032-N to Administering Agency-State
Agreement No. 08-5282R and an approved Finance Letter. Please retain the signed Finance Letter for your records.
In accordance to Government Code 16304, Federal and State funds appropriated by the State budget are available for
disbursement for limited periods of time. The attached Finance Letter shows the deadlines for liquidation as "Reversion
Dates". Please ensure that your invoices are submitted at least 60 days prior to the Reversion Date to avoid any lapse
of funds. If your agency is unable to seek reimbursement by this date, you may request an extension through a
Cooperative Work Agreement (CWA). A CWA is subject to the final approval of the State Department of Finance. If
approved, the CWA may extend the deadline for up to one year to federal funds and up to three years for State funds.
Please note that Government Code 16304 does not supersede any other more restrictive expenditure deadlines.
Sincerely,
. ,.,
1r(7
RAY ZHANG, Chief
Office of Project Implementation - South
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(08) DLAE-Savat Khamphou
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 12/20/2010
DIVISION OF ACCOUNTING Agency: 08-RIV-1 O-PSP -
LOCAL PROGRAM ACCOUNTING BRANCH Project No: HP21L-5282(035)
EA No: 08-4557081-1
Attention: City of Palm Springs
FINANCE ITEMS TOTAL COST OF FEDERAL PART. FED.REIMB FEDERAL OTHER LOCAL OTHER(5282(
WORK COST % 034)
Q920
Contract Items: $25,998.220
Supplemental Work: $432,780
Contingencies: $1,321,990
Trainees: $8,800
=ed.PartiC: Total: $27,761,790 - - -
Construction $27,761,790.0 $1,401,106.00 80.00% $1.120,885.00 $13,656,000.00 $4,992,679.00 $7,992,226.0
l Totals: $27,761,790.00 $1,401,106.00 0.00% $1,120,885.0 $13.656,000.00 $4,992,679.00 $7,992,226.0
f
�u. 5.05% This Finance Letter was created based on specific financial information provided by the responsible local agency.The following
encumbrance history is prepared by Local Assistance Accoun#ing Office and is provided here for local agency's information and action.
Signature: L� !` -t- �'L =` For questions regarding finance letter,contact:
Titie: Chief Project Implementation SodhArea Engineer r� i
Printed Name: RIHUI ZHANG
Telephone No: 916-653-6220
Remarks: Related project.ESPLHPLU-5282(034).
ca098,coop Agreement 8-1433 amend 1
ACCOUNTING INFORMATION _ HP21L-5282(035)
Adv.Proj.ID Approp.Unit State Prog. Fed/State Encumbrance Amount Approp Year Expenditure Amount Ecumbrance Balance Reversion Date
0800020303 10102F 2030010680 F i $1,120,885.00 0910 $0.00 $1,120,885.00 _ 06/30/15 J
Page 1 of 1
J
PROGRAM SUPPLEMENT NO. N032 Date:June 04,2010
to Location:08-RIV-1 O-PSP
ADMINISTERING AGENCY-STATE AGREEMENT Project Number:HP21 L-5282(035)
FOR FEDERAL-AID PROJECTS NO. 08-5282R E.A. Number:08-455708 L (
This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 02/07/07 and is subject to all the terms and conditions thereof.This Program
Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No.
Z. approved by the Administering Agency on (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any funds derived from sources noted
below obligated to this project,the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
I-10/INDIAN CYN DR IC
TYPE OF WORK: Roadway Widening(IC MODIFICATION) LENGTH: O(MILES)
Estimated Cost Federal Funds Matching Funds
Q920 $1,120,885.00 LOCAL Other Fund OTHER
$27,761,790.00 $4,992,679.00 $21,648,226.00 $0.00
CITY OF PALM SPRINGS STATE OF CALIFORNIA
Department of Transpo t ion
�,, By �-c,..--.. - 1, x-
Chief, Office ofl_, oject Implementation _
Date P �. 1(a ZO 1 Division of Local Assistance
Att;tla
t I
Date
Ti G� MM'►1�► '
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer �' / / Date $1,120,885.00
Chapter Statutes Item Year program Be Categ ry Fund Source AMOUNT
1 2009 2660-102-890 2009-2010 20.30.010.680 C 262042 892-F 1,120,885.00
"f_ s y
APPROVED BY Cr Y COUNCIL
10
.F �.
Nil
Program Supplement 08-5282R-N032- ISTEA, page 1 of
WKt1 L-5282(035)
SPECIAL COVENANTS OR REMARKS
1- ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
2. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
six months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations/obligations,
and invoice payments for any on-going or future federal-aid project by ADMINISTERING
AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a
six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
3. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
4• As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Excluded Parties List System
(EPLS).
Program Supplement 08-5282R-N032-ISTEA Page 2 of 3
Hft21 L-5282(035)
` SPECIAL COVENANTS OR REMARKS
5. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer within 60 days of project contract award or with the submittal
of the ADMINISTERING AGENCY's first invoice for the construction contract, whichever
is earlier.
Failure to do so will cause a delay in the State processing invoices for the construction
phase.
Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures
Manual.
6. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
7. This project is subject to a separate Cooperative Agreement between the
ADMINISTERING AGENCY and the State.
Program Supplement 08-5282R-N032- ISTEA Page 3 of 3
RESOLUTION NO. 22842
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA APPROVING PROGRAM
SUPPLEMENT AGREEMENT NO. 032-N TO
ADMINISTERING AGENCY-STATE AGREEMENT FOR
FEDERAL-AID PROJECTS NO. 08-5282R WITH THE STATE
OF CALIFORNIA, IN THE AMOUNT OF $1,120,885, FOR
THE INDIAN CANYON DRIVE AT INTERSTATE 10
INTERCHANGE, CITY PROJECT NO. 00-14, FEDERAL-AID
PROJECT NO. HP21 L-5282 (035), AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE AGREEMENT ON
BEHALF OF THE CITY OF PALM SPRINGS. A6043
WHEREAS, the City of Palm Springs has submitted to the California Department
of Transportation a request for authorization to proceed with the construction phase of
the Indian Canyon Drive at Interstate 10 Interchange Project (City Project 00-14),
requiring obligation of $1,120,885 of TEA-21 High Priority Project ("HP21L") federal-aid
funds; and
WHEREAS, the California Department of Transportation has prepared Program
Supplement Agreement No. 032-N to administering Agency-State Agreement No. 08-
5282R with the state of California, obligating $1,120,885 of HP21 L federal-aid funds for
the Indian Canyon Drive at Interstate 10 Interchange Project (City Project 00-14),
Federal Aid Project No. HP21 L-5282 (035).
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. Program Supplement Agreement No. 032-N to administering
Agency-State Agreement No. 08-5282R with the state of California, obligating
$1,120,885 of HP21L federal-aid funds for the Indian Canyon Drive at Interstate 10
Interchange Project (City Project 00-14), Federal Aid Project No. HP21 L-5282 (035), is
approved.
SECTION 2. The City Manager is authorized to execute and administer the
Program Supplement Agreement as may be necessary.
CERTIFIED COPY
certify that this is a true and correct copy of the document
on file in the official records of the City of Palm Springs.
City Clerk
This cauffCanatulon must appear In blue with an original
signature.
t
Resolution No. 22842
Page 2
ADOPTED THIS 15TH DAY OF DECEMBER, 2010.
;a
David H. Ready, y Hager
ATTEST:
mes Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) . ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. 22842 is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on the 15th day of December,
2010, by the following vote:
AYES: Councilmember Foat, Councilmember Mills, Councilmember Hutcheson,
Mayor Pro Tern Weigel, and Mayor Pougnet.
NOES: None.
ABSENT: None.
ABSTAIN: None.
ames Thompson, City Clerk
City of Palm Springs, California