HomeMy WebLinkAbout05913 - CA OFFICE OF TRAFFIC SAFETY GRANT FOR SEATBELT/CHILD SAFETY SEAT COMPLIANCE PROJECT Kathie Hart
From: Melissa ais
Sent: Tue yd ,Octobf r 28, 2014 5:29 PM
To: hie Hart; D nnis Graham
Subject: E:A5913 TATE OF CALIFORNIA-OTS
Ok to close this out. ��t�,1 �J'
Many thanks,
Melissa Desmarais
From: Kathie Hart
Sent: Thursday, October 23, 2014 7:36 PM
To: Dennis Graham
Subject: A5913 - STATE OF CALIFORNIA - OTS
This agreement was approved in 2009 for Seatbelt and Child Seat Compliance Project. The grant amount was$16,027.
OK to close this file?
Kathie Hart, MMC
Chief Deputy City Clerk
City of Palm Springs A�(760)323-8206
3200 E Tahquitz Canyon Way B (760)322-8332
Palm Springs, CA 92262 07Kafhie.1-1arf@Pa1mSpringsCA.9oov
Please note that City Nail is open 8 a.m, to 6 pm,. Monday through Thursday,and closed on Fridays at this time.
1
The Regents of the University of California
4` School of Public Health, Berkeley, GRANT NUMBER
with Primary Funding from the
California Office of Traffic Safety CT10303
' GRANT
1, Title of Program
Next Generation -Click It or Ticket 2009-2010
2, Name of Applicant Agency 4. Period of Grant
PALM SPRINGS, CITY OF Month-Day-Year
3. University of California Berkeley,Traffic Safety Center From: 10/01/09
To: 09/08/10
DAVID RAGLAND, PRINCIPAL INVESTIGATOR,TRAFFIC SAFETY CENTER
5. Description of Program
California will initiate"Next Generation--Click It or Ticket"for FY 2010 by conducting. 1)a seat belt enforcement campaign in November
17—30, 2009 in support of the California Office of Traffic Safety(OTS)mobilization period, 2)a seat belt enforcement campaign in May 24
—June 6, 2010 in support of the national, NHTSA mobilization period, 3)ongoing (monthly)enforcement efforts in the months outside the
two mobilization periods, and 4) night time enforcements. Grant funds will be used to increase the number of hours incurred by first line
supervisors, officers, and clerical/administrative personnel in the Palm Springs Police Department to conduct/support seat belt
enforcements in Palm Springs. Incorporated into this grant are attached: Schedule A-Description, Schedule B—Detailed Budget
Estimate, Schedule B-1 -Budget Narrative, and Schedule C-Terms and Conditions.
6, Federal Funds Allocated Under This Grant Shall Not Exceed: $16,027.00
7. Approval Signatures JBM EigElil]g 1hil page,Agency rees to the terms and conditions 3abigh follow and are attached
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Jyl Baldwin Name: David Ready
Title: Associate Director, SPO Title: City Manager
Phone: 510 642-8110 Phone: (760)322-8362
Fax: 510 643-8236 Fax: (760)322-8207
Address: UC Berkeley Sponsored Projects Office Address: 3200 East Tahquitz Canyon Way
2150 Shattuck Avenue, Suite 313 Palm Springs, CA 92262
Berkeley, CA 94704-5940
Email: jbaldwin@berkeley.edu Email: David.Ready@palmsprings-ca.gov
U (Signature) (Date) (Sign (Date)
C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims(in
addition to the Authorizing Official for Applicant Agency)
Agency: Palm Springs,City of
Nam ancy Klukan Title:Asst. Finance Director
Phone: (760)323-8221 /
Office: Palm Springs, City of k W
(Signature) (Date)
Address: 3200 East Tahquitz Canyon Way
Palm Springs, CA 92262 Name: Geoffrey Kiehl Title: Finance Director
Tax ID#: 95-6000757
Contact Person: Geoffrey Kiehl /�-it.�'u ^moo
Email: Geoffrey.Kiehl@palmsprings-ca.gov (Signature) (Date)
Page 1
Palm Springs, City of
Schedule A - Description
Next Generation -Click It or Ticket
Grant No. CT10a03
GOAL.
To increase seat belt use, statewide, to 96% by September 30, 2010.
PROJECT OBJECTIVES
1. Conduct a seat belt enforcement campaign during each of the Next Generation mobilization periods
November 17—30, 2009 and May 24—June 6, 20%
2. Conduct pre-and post-operational seat belt compliance surveys for each of the Next Generation mobilization
periods. Personnel time and any costs required to conduct the surveys will be considered as the agency's
contribution to the mini-grant and will not be reimbursed.
3. Conduct a minimum of one night time seat belt enforcement in each of the mobilization periods.
4. Conduct seat belt enforcements in each of the months "outside" the mobilization period, i.e., December,
January, February, March, April, June(if there are no enforcements on the June mobilization days), July, August,
and September(first seven days of September only).
5. Complete the pre-operational training for supervisors, officers and support personnel who will be
conducting occupant protection roll call training for the seat belt enforcement operations.
6. Ensure that officers and administrative personnel who participate in the enforcement activities receive occupant
protection roll call training (to ensure familiarity with the California Vehicle Code provisions covering occupant
restraint).
7. Report statistics for each month:
Number of seat belt citations by mini-grant-funded officers
- Number of"other"types of enforcement actions (citations, tows, impounds) by mini-grant-funded
personnel
Number of seat belt citations during night time enforcements (minimum one night time enforcement
required in each mobilization period; optional in other months) and a description of how the night time
enforcement was conducted.
Additional reporting for the mobilization erg iods:
Description of the enforcement strategy (i.e., saturation patrol and/or enforcement zone)
- Number of overtime hours by personnel classification
Pre- and post-mobilization seat belt use survey results
Number of seat belt citations by the department in the same time period as the mini-grant-funded work
Number of"other" types of enforcement actions (citations, tows, impounds) by the department in the same
time period as the mini-grant-funded work.
8. Prepare claims in accordance with Schedule B-1—Budget Narrative. The grant covers only overtime personnel
costs. Other direct costs are not reimbursable. Indirect costs are not reimbursable.
9. Submit a claim by May 15, 2010 for expenses incurred from November 17, 2009 through March 31, 2010. Submit
a final claim for expenses incurred through September 7, 2010 by October 15, 2010.
10. Certify by signing the November 2009 and May 2010 mobilization reports that an occupant protection roll call
training session(s)was conducted.
page
Pahn Springs, City of
Schedule A - Description (continued)
Next Generation -Click It or Ticket
Grant No. CT10303
MEDIA OBJECTIVES
1. Issue a press release prior to each of the mobilization periods and at least one press release in an "outside"
mobilization month.
2. Embargo the mobilization period press release until the day of the California Office of Traffic Safety (OTS) press
release (to be determined).
3. When using the OTS press release template provided by TSC, forward press releases, media advisories, alerts,
and other press materials to TSC concurrently with distribution to the media. If any other press rejg$j§e format
or copy is used, submittal of the press release to the OTS Public Information Officer at pao ots.ca.ggy_ is
required for his review and approval at least of the mobilization. The approved press
releases must also be sent to the TSC.
4. Use the following standard language in all press, media, and printed materials: "Funding for this program was
provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration."
METHOD OF PROCEDURE
October-November 2009
1) The individual(s) responsible (or designee)for the occupant protection roll call training for officers and staff
participating in the enforcement operation must complete the TSC pre-operational training.
November 2009
2) Hold occupant protection roll call training for supervisors and officers prior to the November 17—30 mobilization
period.
3) Complete a pre-operational seat belt compliance survey in the week before the mobilization period, i.e.,
November 10-16,
4) Issue a press release using the OTS template to announce the mobilization. Embargo the press release until the
day of the OTS press release (to be determined). If the OTS template is not used, submit the proposed press
release to the OTS Public Information Officer at least 14 days in advance for his review and approval.
5) Conduct the mobilization in November 17—30. Conduct at least one night time enforcement during the
mobilization.
December 2009
6) Complete a post-operational seat belt compliance survey in the week after the mobilization, i.e., December 1 —7,
7) Submit the November mobilization report to the TSC (using their on-line reporting system) no later than December
30. Send the signed report to the TSC.
December 2009,January—April 2010,July -September 2010
8) Conduct seat belt enforcements in each of the"outside mobilization months." The September enforcement must
occur in the first seven days only (September 1 —7).
9) Issue a press release for at least one outside mobilization month using the OTS template for outside mobilization
months. If the OTS template is not used, submit the Dr000sed press release to the OTS Public Information Officer
page 3
Palm Springs, City of
Schedule A - Description (continued)
Next Generation -Click It or Ticket
Grant No. CT10303
May—June 2010
11) Submit a claim by May 15, 2010 for expenses incurred from November 17, 2009 through March 31, 2010.
12) Hold occupant protection roll call training for supervisors and officers prior to the May 24—June 6, 2010
mobilization period.
13) Complete a pre-operational seat belt compliance survey in the week before the mobilization period, i.e.,
May 17-23.
14) Issue a press release using the OTS template. Embargo the press release until the day of the OTS press release
(to be determined). If the OTS template is not used, submit the proposed press release to the OTS Public
Information Officer at least 14 days in advance for his review and approval.
15) Conduct the mobilization in the period, May 24—June 6.
16) Complete a post-operational seat belt compliance survey in the week following the mobilization, i.e„ June 7-13.
17) Submit the May mobilization report to the TSC no later than July 6 using their on-line reporting system. Send the
signed report to the TSC.
October 2010
18) Submit the final claim by October 15.
Throughout Grant Period
19) Send to the TSC the press releases for the mobilization period and the outside mobilization month(s)
enforcements.
20) Send to the TSC any news articles, press conference descriptions, radio ads, etc. describing the grant-funded
enforcements including any other enforcement opportunities that resulted from the effort.
page 4
Palm Springs, City of
Schedule B - Detailed Budget Estimate
Next Generation - Click It or Ticket
Grant No. CCII0303
The total claim amounts must not exceed the grant total of$16,027.00.
Schedule B-1 - Budget Narrative
Palm Springs, City of will be reimbursed up to the limit stated in Schedule B—Detailed Budget Estimate.
Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime hourly benefit rates)of the
personnel conducting the seatbelt enforcements. Other direct costs are not reimbursable. Indirect costs are not
reimbursable.
Only benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always
lower than benefit costs for regular hourly rates.
Budgeted grant activities will be conducted by personnel on an overtime basis. Grant-funded operations may be
conducted by personnel such as an officer, sergeant, corporal, deputy, community services officer, dispatcher,
clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to
accomplish the grant goals and objectives. Costs for preparing claims are not reimbursable.
Clerical/administrative/CSO time incurred during and following enforcements are reimbursable for overtime work on
administrative duties including, but not limited to, the collection/reporting of seat belt enforcement data.
Reimbursements are contingent upon the following (note; exceptions must be approved by TSC):
i. The enforcement statistics are reported using the TSC's on-line reporting system.
ii. The mobilization press releases are issued for each mobilization; at least one press release was issued for
an outside mobilization month.
iii. The pre-and post-operational seat belt compliance surveys are performed for each of the mobilizations.
iv. The claims do not exceed the limits set forth in Schedule B—Detailed Budget Estimate.
V. The claim form is correctly filled out, using the TSC Excel-based claim form.
vi_. The information in the overtime slips and the ledger report are consistent and fully support the claim.
vii. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are
accepted to support the claim amount. Explanatory documentation such as spread sheets may be submitted
to provide additional information but cannot be accepted in lieu of a ledger report(s).
viii, Contract cities only: A contract city must also provide the Sheriff's Department's invoice to the contract city
for the seatbelt enforcement overtime costs described in the contract city's claim. The invoice (or an
attachment to the invoice) must contain the contract rates that are the basis for the Sheriff's Department's
invoiced amount. With the exception of contract cities in San Diego County, the contract city must provide a
ledger report showing payment of the invoice amount(San Diego County must provide a ledger report
reflecting actual rates).
ix. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to
Sign Claims (Box D) as designated in the grant cover page.
X. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional
individual(s)to sign claims are documented in accordance with TSC documentation requirements.
page 5
Palm Springs, City of
Schedule C -Terms and Conditions
Next Generation -Click It or Ticket
Grant No. CT10303
A. INDEMNIFICATION
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California, its officers, agents and employees from any and all claims and
losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm,
or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this
grant, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be
injured or damaged by Applicant Agency in the performance of this grant.
B. GOVERNING LAW
This Grant shall be governed by and construed in accordance with the laws of the State of California.
C. NON-ASSIGNABILITY
The obligations of the applicant agency under this Grant are not assignable to any third party.
D. USE OF UNIVERSITY NAME/TRADEMARKS
Applicant Agency shall not use the name of the University of California or any abbreviation thereof, or any name of
which "University of California " is a part, or any trademarks of the University, in any commercial context, such as
may appear on products, in media (including web sites) and print advertisements in cases when such use may imply
an endorsement or sponsorship of the Applicant Agency, its products or services. All uses of the University's name
and trademarks, therefore, must first receive prior written consent of The Regents of the University of California
through the Office of Marketing & Business Outreach. This policy is in compliance with the State of California
Education Code Section 92000.
E. TERMINATION'
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without
cause at any time upon giving prior written notice. In the event that this grant is suspended, terminated or
abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided
hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be
computed in accordance with the Schedule B -Detailed Budget Estimate, provided that the maximum amount
payable to the Applicant Agency for its services shall not exceed the Grant Total on Schedule B for services provided
hereunder prior to the effective date of suspension, termination, or abandonment.
F. STATE OF CALIFORNIA TERMS AND CONDITIONS
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant
Program Manual, Chapter 6, Exhibit 6-Ag,,,,,g�y.