HomeMy WebLinkAbout12/16/2015 - STAFF REPORTS - 2.I. A.OQ?ALM SA4
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Date: December 16, 2015 CONSENT CALENDAR
Subject: AUTHORIZE AN INCREASE IN THE AMOUNT OF $14,935 TO
PURCHASE ORDER 15-1259 ISSUED TO HARRIS & ASSOCIATES
FOR THE DEMUTH PARK ADA ACCESS IMPROVEMENTS, CITY
PROJECT NO. 15-15
From: David H. Ready, City Manager
Initiated by: Public Works & Engineering Department
SUMMARY
Approval of this action will allow authorize additional design services to identify and
design solutions to certain accessibility deficiencies at Demuth Park.
RECOMMENDATION:
1) Authorize an increase in the amount of $14,935 to Purchase Order 15-1259 with
Harris & Associates for revised total amount of $39,860 for the Demuth Park ADA
Access Improvements, City Project No. 15-15; and
2) Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On December 16, 2013, the City Council approved an On-Call Civil Engineering
Agreement (A6444) with Harris & Associates to provide as-needed civil engineering
services for a variety of future public works projects. Earlier this year, complaints were
received regarding accessibility to the recreation fields at Demuth Park. In response to
these complaints, staff requested a proposal from Harris & Associates to review Demuth
Park and identify appropriate improvements to provide access throughout Demuth Park
meeting ADA guidelines. On June 8, 2015, in accordance with their on-call agreement,
the City Manager authorized Harris & Associates to proceed with preparation of design
plans at a cost not to exceed of $24,925. Accordingly, Purchase Order 15-1259 was
issued to Harris & Associates associated with this assignment.
A vicinity map showing the location of Demuth Park is included as Attachment 1.
ITEM NO.
City Council Staff Report
December 16, 2015— Page 2
Increase PO 15-1259 (Harris&Associates)
The initial scope of work was limited to a review of Demuth Park to determine certain
improvements that will be required to provide ADA accessible pathways to baseball and
soccer fields, concessions stands, playground equipment, and on-site parking facilities.
However, it will be important to ensure all accessibility deficiencies are resolved, and staff
is recommending that Harris & Associates evaluate the accessibility deficiencies noted in
an Accessibility Survey prepared by Disability Access Consultants; a copy of this survey
is available and on file with the City Clerk. (Note, however, certain accessibility
deficiencies noted within the restrooms and other buildings at Demuth Park will be the
subject of a separate project to be assigned to one of the City's on-call Architects, who
will review and prepare architectural drawings for the building modifications).
Many of the deficiencies noted in the Accessibility Survey are related to parking facility
improvements including pavement reconstruction, access ramp enhancements, new
signage and striping, and various facilities enhancements such as restrooms, drinking
fountains, and various items identified in the Deficiency Report included as Attachment
2. Staff requested a proposal from Harris & Associates to address the additional parking
lot and related access defiencies noted in the Accessibility Survey and Deficiency Report;
a copy of their proposal is included as Attachment 3.
Harris & Associates will prepare construction drawings for improvements to address the
accessibility deficiencies at Demuth Park, which are identified as part of a capital
improvement project: Demuth Park ADA Access Project, City Project No. 15-15.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of pedestrian trails involving a minor alteration of existing public or private
structures or facilities; therefore, the Demuth Park ADA Access Improvements, City
Project No. 15-15, is considered categorically exempt from CEQA, and a Notice of
Exemption will be prepared and filed with the Riverside County Clerk prior to
construction.
FISCAL IMPACT:
This project was not originally budgeted as part of the 2015/2016 fiscal year budget;
however, given the importance of addressing accessibility at public facilities, the City
Manager has authorized the design work to proceed using General Funds budgeted
and available- in the Park Maintenance Division. Sufficient funds are available in the
General Fund — Park Maintenance, Account 001-2451-43240 to authorize an increase
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City Council Staff Report
December 16, 2015— Page 2
Increase PO 15-1259 (Harris &Associates)
to authorize an increase in the amount of $14,935 to Purchase Order 15-1259 with
Harris & Associates.
Harris & Associates has developed a preliminary construction estimate to address the
accessibility deficiencies at Demuth Park (excluding any facility modifications to be
undertaken separately). The current estimate for the on-site access improvements
throughout Demuth Park is $450,000; staff will be evaluating sources of funding for this
work for consideration by the City Council at the time construction drawings are
presented for its approval and authorization to bid.
SUBMITTED:
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., P
Assistant City Manager/City Engineer City Manager
Attachments:
1. Vicinity Map
2. Deficiency Reort
3. Harris & Associates Additional Work Proposal
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Attachment 1
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Attachment 2
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City of Palm Springs
Demuth Park Evalauation of Deficiency Report
Harris&Associates 10/28/2015
Accessibility Addressed in our
Fig No. Survey Record Location Short Description design(Y/N)
Number
2 19114 Parking Lot Next to Baseball Fields 47 and 8 No Van Accessible Sign N
3 19116 Parking Lot Next to Baseball Fields k7 and 8 Access Aisle not wide enough N
3 19115 Parking Lot Next to Baseball Fields k7 and 8 Access Aisle not on passenger side N
4 19113 Parking Lot Next to Baseball Fields N7 and 8 Add$250 Fine Sign N
5 19118 Parking Lot Next to Baseball Fields N7 and 8 Fine Warning sign not complete N
61 19111 Parking Lot Next to Baseball Fields N7 and 8 Not enough accessible parking N
6 19112 Parking Lot Next to Baseball Fields N7 and 8 Install Wheel Stop N
7 19163 Parking Lot Next to Baseball Fields#1-6 Paint"No Parking' Y
7 19162 Parking Lot Nextto Baseball Fields#1-6 Add$250 Fine Sign Y
8 19159 Parking Lot Next to Baseball Fields#1-6 Restripe ParkingSpace Y
8 19160 Parking Lot Next to Baseball Fields N1-6 Repave Parking Space N
9 19161 Parking Lot Next to Baseball Fields N1-6 Install Wheel Stop N
9 19158 Parking Lot Next to Baseball Fields#1-6 Add$250 Fine Sign N
10 19156 Parking Lot Next to Baseball Fields 111-6 Install Wheel Stop N
10 19155 Parking Lot Next to Baseball Fields#1-6 Restripe Parking Space N
Location of accessible parking requires individuals to
travel behind parked cars,Install Wheel Stop,Install
11 19157 Parking Lot Next to Baseball Fields 91-6 crosswalk N
12 19152 Parking Lot Next to Baseball Fields 41-6 Not enough Accessible Parking Spaces Y
13 19154 Parking Lot Next to Baseball Fields k1-6 Add Warning Signage on entering lot N
14 19153 Parking Lot Next to Baseball Fields q1-6 Install wheel stop at general parking spaces N
Access Aisle does not meet minimum required width
IS 19457 Parking Lot Next to Multi Use Fields (noted recommendation:8',ADA recommends:5') N
15 19455 Parking Lot Next to Multi-Use Fields Size of ISA marking not compliant N
16 19458 Parking Lot Next to Multi-Use Fields Paint"No Parking" N
16 19456 Parking Lot Next to Multi-Use Fields Height of Sign not at required height N
17 19454 Parking Lot Next to Multi-Use Fields I5A marking Faded N
17 19453 Parking Lot Next to Multi-Use Fields Add$250 Fine Sign N
18 19450 Parking Lot Next to Multi-Use Fields Accessible parking stripe faded N
Location of accessible parking requires individuals to
travel behind parked cars,Install Wheel Stop,Install
19 19452 Parking Lot Next to Multi-Use Fields crosswalk N
201 19451 Parking Lot Next to Multi-Use Fields Install Wheel Stop N
20 19433 Parking Lot Next to Multi-Use Fields Size of ISA marking not compliant N
21 19434 Parking Lot Next to Multi-Use Fields Height of Sign not at required height N
22 19432 Parking Lot Next to Multi-Use Fields ISA marking Faded N
23 19431 Parking Lot Next to Multi-Use Fields Add$250 Fine Sign N
23 19429 Parking Lot Next to Multi-Use Fields Accessible parking stripe faded N
Location of accessible parking requires individuals to
travel behind parked cars,Install Wheel Stop,Install
24 19430 Parking Lot Next to Multi-Use Fields crosswalk N
25 19449 Parking Lot Next to Multi-Use Fields Accessible parking stripe faded N
26 19446 Parking Lot Next to Multi-Use Fields Size of ISA marking not compliant N
26 19447 Parking Lot Next to Multi-use Fields Height of Sign not at required height N
27 19448 Parking Lot Next to Multi-Use Fields Access Aisle does not meet minimum required width N
27 19445 Parking Lot Next to Multi-Use Fields Add$250 Fine Sign N
28 19443 Parking Lot Next to Multi-Use Fields Install Wheel Stop N
28 19442 Parking Lot Next to Multi-Use Fields Width of Accessible Parking width not compliant N
Location of accessible parking requires individuals to
travel behind parked cars,Install Wheel Stop,Install
291 19444 Parking Lot Next to Multi-Use Fields crosswalk N
30 19441 Parking Lot Next to Multi-Use Fields Height of Sign not at required height N
31 19440 Parking Lot Next to Multi-Use Fields Size of ISA marking not compliant N
31 19439 Parking Lot Next to Multi-Use Fields ISA marking Faded N
32 19435 Parking Lot Next to Multi-Use Fields Accessible parking stripe faded N
32 19438 Parking Lot Next to Multi-Use Fields Add$250 Fine Sign IN r�{
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Page 1 of 3
City of Palm Springs
Demuth Park Evalauation of Deficiency Report
Harris&Associates 10/28/201S
Accessibility our
o in Addressed
Pg No. Survey Record Location Short Description design in
Number
Location of accessible parking requires individuals to
travel behind parked cars,Install Wheel Stop,Install
33 19437 Parking Lot Next to Multi-Use Fields crosswalk N
34 19436 Parking Lot Next to Multi-Use Fields Install Wheel Stop N
Not enough Accessible Parking Spaces(noted
Recommendation:5,Caltrans Sid Plan and ADA Std Plans
35 19426 Parking Lot Next to Multi-Use Fields for 94 Stalls:Existing 4 accessble stalls is ok) Y
36 19427 Parking Lot Next to Multi-Use Fields Location of Acessible stalls not shortest path N
37 19428 Parking Lot Next to Multi-Use Fields Add Warning Signa a on entering lot N
38 19174 Parking Lot Next to Play Areas Accessible parking stripe faded N
39 19170 Parking Lot Next to Play Areas ISA marking Faded N
39 19175 Parking Lot Next to Play Areas Paint"No Parking" N
40 19171 Parking Lot Next to Play Areas Size of ISA marking not compliant N
40 19172 Parking Lot Next to Play Areas Access Aisle does not meet minimum required width N
41 19173 Parking Lot Next to Play Areas Access Aisle exceeds 2%max slope N
41 19167 lParking Lot Next to Play Areas Install Wheel stop N
42 19166 Parking Lot Next to Play Areas Parking Stall Slope exceeds 2%max slope N
Location of accessible parking requires individuals to
travel behind parked cars,Install Wheel Stop,Install
43 19167 Parking Lot Next to Play Areas crosswalk N
44 19169 Parking Lot Next to Play Areas Add$250 Fine Sign N
44 19176 Parking Lot Next to Play Areas Accessible parking stripe faded N
45 19180 Parking Lot Next to Play Areas Paint ISA Marking N
46 19177 Parking Lot Next to Play Areas Parking Stall Slope exceeds 2%max slope N
46 19178 Parking Lot Next to Play Areas Install Wheel Stop N
47 19164 1 Parking Lot Next to Play Areas Install Wheel Stop N
48 19165 Parking Lot Next to Play Areas Add Warning Signage on entering lot N
Curb Ramp at Accessible Parking Next to Baseball
49 17004 Fields 1-6 Add Detectable WarningSurface N
Curb Ramp at Accessible Parking Next to Baseball
49 17005 Fields 1-6 Curb Ramp Slope greater than 8.33% N
Curb Ramp at Accessible Parking Next to Baseball Add Grooves (Grooves no Longer needed required per
50 17006 Fields 1-6 CBC 2013 and Caltrans 2015) N
Curb Ramp at Accessible Parkin Next to Play
50 17097 Areas Add Detectable Warning Surface N
Curb Ramp at Accessible Parkin Nextto Play Add Grooves (Grooves no Longer needed required per
51 17098 Areas CBC 2013 and Caltrans 2015) N
Path of Travel from Accessible Parking to Multi-
51 17059 Use Fields Provide Compliant Curb Ramp N
Path of Travel from Accessible Parking to Mulfi-
52 17060 Use Fields Add Detectable Warning Surface N
Path of Travel from Accessible Parking to Multi-
52 17061 Use Fields Add Cross Walk N
Path of Travel from Accessible Parking to Multi-
53 17058 Use Fields Provide Accessible Route y
Path of Travel from Accessible Parkingto Multi
-
53 19490 Use Fields Provide Accessible Route y
Path of Travel from the Public Right of Way to
54 17115 Tennis Courts and Play Areas Provide Smooth Transition-R&R Sidewalk N
54 19408 Path of Travel to Baseball Fields N3,2,3,4 Provide Accessible Route Y
55 16925 Path of Travel to Baseball Fields 05,6 Provide Accessible Route Y
Path of Travel to Drinking Fountain at Picnic Area
55 16924 Next to Tennis Courts Provide Smooth Transition-R&R Sidewalk N
56 16993 Architectural
57 16994 Architectural
58 16954 Path of Travel to Outdoor Stage Provide Smooth Transition-R&R Sidewalk N
58 16953 Path of Travel to Outdoor Stage Provide Smooth Transition-R&R Sidewalk N
Path of Travel to Restrooms/Concessions Next to
59 16942 Baseball Fields#7 and#8 Provide Accessible Route y
Sidewalk running slope greater than 5%,Provide
S9 16962 Path of Travel to Stage compliant Sidewalk N
U8
Page 2 of 3
City of Palm Springs
Demuth Park Evalauation of Deficiency Report
Harris Associates 10/28/2015
Accessibility Addressed in our
Pg No. Survey Reoord Location Short Description design(YIN)
Number
60 16963 Path of Travel to Stage Widen Travel width(less than 48 in) N
60 16865 Path of Travel to Tennis Courts Provide Smooth Transition-R&R Sidewalk N
Sidewalk running slope greater than 5%,Provide
61 16863 Path of Travel to Tennis Courts compliant Sidewalk N
61 16864 Path of Travel to Tennis Courts Cross exceeds 2%-R&R Sidewalk N
Path of Travel to East Restrooms Next to Baseball
62 17057 Field H3 Cross exceeds 2%-R&R Sidewalk N
Path of Travel to Picnic Area Next to the Tennis
62 16934 Courts Cross exceeds 2%-R&R Sidewalk N
63 16898 Path of Travel to Turtle Fountain Widen Travel width(less than 48 in) N
Sidewalk running slope greater than 5%,Provide
63 16894 Path of Travel to Turtle Fountain compliant Sidewalk N
64 17007 Path of Travel to Volleyball Court Provide Accessible Route y
Path of Travel to West Restrooms Next to
64 17072 Baseball Field all Cross exceeds 2%-R&R Sidewalk N
Path of Travel to West Restrooms Next to Sidewalk running slope greater than 5%,Provide
65 17071 Baseball Field k1 compliant Sidewalk N
Path of Travel to West Restrooms Next to
65 17073 Baseball Field pl Widen Travel width(less than 48 in) N
Path of Travel to Womens Restroom Next to Play
66 17055 Area Cross exceeds 2%-R&R Sidewalk N
66 16923 Left and Right Stairs to Stage Affix Detectable Stripingto each tread N
67 16922 Left and Right Stairs to Stage Provide Compliant Handrails N
67 19860 Gates to Tennis Courts 1,2,3,4 Install Panel or Replace Door N
68 19865 Architectural
68 19864 Architectural
69 19863 Architectural
69 19862 Architectural
70 19861 Architectural
70 16906 Architectural
71 20130 Architectural
71 20131 Directional Signage From the Public Right of way Install Signageto each accessible element or room N
72 20129 Directional Signage from the Public Right of Way Install Signage to each accessible element or room N
72 16984 Architectural
73-111 - Architectural
312-150 - Outdoor Drinking Fountains Architectural
150-162 jArchortectural
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Page 3 of 3
Attachment 3
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Harris & Associates®
November 17, 2015
Marcus Fuller,MPA, PE, PLS
Assistant City Manager/City Engineer
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
Subject: Proposal for Amendment 1, Demuth Park ADA Access Project
Dear Mr. Fuller,
We are providing a scope and fee to address the applicable site related comments in the City
provided "Accessibility Survey" for Demuth Park. The attached table indicates whether the
deficiency identified in the above report was already addressed in the draft construction plans
provided to the City under the existing Harris task order for Demuth Park. The items marked "Y"
have already been incorporated in our original contract. The items marked "N" was not covered in
the scope of the original contract and is included under the scope of Amendment 1. Architectural
related items are not included in our scope. The PS&E of the items in the amendment will be
subject to the corresponding scope and assumptions in the existing contract for Demuth Park.
Schedule
We expect to submit 100% PS&E for the project in three weeks from a written Notice to Proceed
(NTP) for this amendment. Final Construction documents will be provided after comments are
received from the City.
Fee
The following is a summary of the not-to-exceed fees showing the hourly breakdown of all the
major tasks required for this amendment. It is based on our understanding of the requirements of
the project and the assumptions listed in the scope above.
Task Descriptior Project Design Hours Fee by
Manager Engr./CAD by task
task
Rate 185/hour 85/hour
Task A Review of Deficiency Report 8 8 680
Task B Field Validation 8 10 18 $2,330
Task C Prepare 100%PS&E 22 55 77 $8,745
Task D Prepare Construction Documents 4 20 24 $2,440
Task E Independent Technical Review 4 4 $ 740
Total hours by staff 38 93 131
Total Fee $7,030 $7,905 $14,935
22 Executive Park,Suite 200 Irvine,Califomia 92614 949.655.3900 FAX 949.655.3995 w vmareharris.com
City of Palm Springs November 17,2015
Proposal for Amendment 1,Demuth Park ADA Access Project Page 2 of 2
Harris&Associates
We will submit monthly invoices,based on percentage of work completed which would be payable
within 30 days. Outside Agency Fees are not included. Printing and other costs are included in the
above fees.
We appreciate the continued opportunity to be of service to the City of Palm Springs and look
forward to working with you.
Sincerely,
HARRIS & ASSOCIATES
ex ,
Randall Berry, PE
Director,Engineering Services
949.655.3900 ext. 2314
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