HomeMy WebLinkAbout12/16/2015 - STAFF REPORTS - 2.K. 4pALMSA4
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DATE: December 16, 2015 CONSENT AGENDA
SUBJECT: ACCEPT A FY15 EMERGENCY MANAGEMENT PERFORMANCE
GRANT FROM FEDERAL EMERGENCY MANAGEMENT AGENCY VIA
THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
AND THE RIVERSIDE COUNTY EMERGENCY MANAGEMENT
DEPARTMENT IN THE AMOUNT OF $13,637 AND AUTHORIZE THE
PURCHASE OF A SATELLITE INTERNET SYSTEM FOR THE MOBILE
COMMAND POST.
FROM: David Ready, City Manager
BY: Fire Department
SUMMARY
It is recommended that City Council authorize the City Manager to accept (on behalf of
the Fire Department) a $13,637 Emergency Management Performance Grant (EMPG)
for partial funding of a satellite internet dish for the Mobile Command Post (Com442).
RECOMMENDATION
1) Accept the FY 2015 Emergency Management Performance Grant through the
California Governor's Office of Emergency Services in the amount of$13,637.00.
2) Authorize the purchase of a satellite internet dish system in an amount up to
$45,000.00 through a competitive bid process.
3) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS
The Fire Department submitted a FY 2015 Emergency Management Performance Grant
application to California Office of Emergency Services via Riverside County Emergency
Management Department to purchase a satellite internet system for the Mobile
Command Post. The Mobile Command Post is utilized by City Departments on major
incidents as well as during special events. The Mobile Command Post provides one
location where several City Departments can coordinate actions relating to an
emergency, disaster or special event. The Mobile Command Post is also designated as
the tertiary Emergency Operations Center (EOC). The satellite system will replace the 1/
ITEM NO. a C`
City Council Staff Report
October 29, 2014 --Page 2
Accept$13,637 Emergency Management Performance Grant
current system that is beyond its useful life. Also, the upgrade will allow for service with
an increased bandwidth.
FISCAL IMPACT
Based upon preliminary estimates, staff anticipates the satellite internet system to cost
approximately $45,000. After use of federal grant funds toward the purchase, the
remaining estimated balance and City match requirement of approximately $31,363 is
budgeted and available in Fire Department Account Nos. 001-3522-53066 and 001-
3522-42980.
David H. Ready, Esq., Geoffre . Kiehl,
City Manager Director of Finance and Treasury
evin Nalder,
Fir Chief
Attachments:
1. County of Riverside Emergency Management Department Award Letter
02
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�.// Kim Saruwatari,MPH
Emergency Management Department Director
October 7, 2015
City of Palm Springs
Anjila Lebsock
Palm Springs, CA
RE: FY15 Emergency Management Performance Grant Program (EMPG) Award-$13,637
Grant#2015-0049 CFDA#: 97.042
The California Office of Emergency Services (CalOES) has approved Riverside County's FY15 Emergency
Management Performance Grant Program (EMPG) application and has authorized the commencement of
reimbursement requests. The performance period of this grant is July 1, 2016 (for personnel and services)
1016115(for equipment)—April 30, 2016. All final reimbursement requests are due no later than May 10,2016.
Please remember that changes to your grant will require the approval of the OA prior to incurring any costs. All
modifications, EHP's, sole source procurement, EOC and construction requests require additional approvals from
CalOES through the OA prior to incurring any costs. Some of your projects may require these additional approvals.
It is your Agency's responsibility to obtain all additional approvals prior to expending the funds. Your Agency will
also be responsible for providing all necessary documentation for reimbursements. If you are purchasing
maintenance agreements, upgrades, service fees, etc. for your equipment or continuation of a service it is your
responsibility to provide proof that these costs follow the guidelines of the grant. Your Agency's Financial Workbook
is being provided to you via email along with a copy of this letter. Please have the Grant Assurances read, signed
and dated by your authorized agent in blue ink and return to me. Reimbursements will not be processed without
these. Keep in mind that this grant has a dollar-for-dollar match requirement.
By accepting this award it will be understood that you are agreeing to conform to the requirements of the grant as
put forth in the FY15 EMPG Grant Assurances, the State Supplemental Guidance, the Federal Guidance, the
Federal Single Audit Act of 1984 and amendment of 1996, and the Robert T. Stafford Disaster Relief and
Emergency Assistance Act as amended.
As always, please feel free to contact me with any questions you may have. I took forward to working with you and
appreciate your cooperation and support.
Regards,
Kim ))Dana and Laronte Groom
Administrative Services Analyst II
Riverside County EMD
951-955-0419—951-955-8517
4210 RIVERWALK PARKWAY, SUITE 300
RIVERSIDE, CALIFORIM 92505 03
T: 951.358.7100 • F: 951.358.7105 • WEB:WWW.RIVCOPHEPR.ORG • TDO: 951.358.5124