Loading...
HomeMy WebLinkAbout06127 - SPERRY VAN NESS REAL ESTATE BROKER SERVICES AT AIRPORT Kathie Hart From: Marjorie Kessler Sent: Monday, May 20, 2013 7:27 AM To: Kathie Hart Subject: RE: Agreement No. A6127 Yes. \ �a Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Suite OFC �r Y Palm Springs, California 92262 Telephone: (760) 318-3800 Fax: (760) 318-3815 ((� Mar iorie.Kossler(a);)almsorinosca.00v From: Kathie Hart Sent: Saturday, May 18, 2013 10:55 AM To: Marjorie Kessler; Mark Jucht Subject: FW: Agreement No. A6127 May I close this agreement file? See note below. Kathie Hart, CMC Chief Deputy City Clerk City of Palm Springs LR(760)323-8206 3200 E. Tahquttz Canyon Way J (760)322-8332 Palm Springs, CA 92262 L�g Kathie,Hart0-DPalmSprirrgsCA.9oov Please note that City Hall is open 8 a.m. to 6 p.m. Monday through 'Thursday, and closed on Fridays at this time. From: John Stiles [mailto:stilesj@svn.com] Sent: Friday, May 17, 2013 10:46 AM To: Kathie Hart Subject: Agreement No. A6127 Kathie Hart: I no longer have any business relationship with the City of Palm Springs. Therefore, the documents you requested in your letter of May 15, 2013 will not be provided. John Stiles John Stiles I Vice President Sperry Van Ness 2066 Tamarisk Road Palm Springs, CA 92262 Phone 760-567-9219 Fax 760-323-4886 stilesi svn.com I www.svn.com California Real Estate License 00816328 All Sperry Van Ness Offices Independently Owned and Operated 1 PROFESSIONAL SERVICES AGREEMENT SPERRY VAN NESS THIS PRO€ESSIO),,, SEW�[ICES AGREEMENT ("Agreement) is entered into, and effective on J �P/t��/3�/Ll? 201 , between the CITY OF PALM SPRINGS, a California charter city and municipal corporation, ("City") and SPERRY VAN NESS, a Delaware corporation with an office kxated at 2066 Tamarisk Road, Palm Springs, California. ("Consultart"). City and Consultant are individually referred to as "Party" and are collectively referred to as the"Patties". RECITALS A. City has determined that there is a need for provision of professional commerical real estate brokerage/leasing agent services for the promotion and leasing of a vacant facility located within the Palm Springs International Airport(PSP) boundary. (Hereinafter, the project("Project"). B. Consultant has submitted to City a proposal to provide professional commercial real estate brokerage/leasing agent services to.City for the Project under the terms of this Agreement. C. Consultant is qualified by virtue of its experience, training, education, reputation, and expertise to provide these services and has agreed to provide such services as provided in this Agreement. D. City desires to retain Consultant to provide such professional services. In consideration of those promises and mutual obligations, covenants, and conditions, the Parties agree as follows: AGREEMENT 7. SERVICES OF CONSULTANT 1.1 Scope of Serykw&In compliance with all terms and conditions of this Agreement, Consultant agrees to perform the professional services set forth in the Scope of Services described in Exhibit"A" (the"Services"or"Work") ,which is attached and incorporated by reference_ As a material inducement to the City entering,into this Agreement, Consultant represents and warrants that Consultant is a provider of first class work and professional service and that Consultant is experienced in performing the Work and Services contemplated and, in tight of such status and experience, Consultant covenants that it shall follow the highest professional standards in . performing the Work and Services required in this Agreement For purposes of this Agreement, the phrase "highest professional standards"shall mean those standards of practice recognized as high quality among well-qualified.and experienced professionals performing similar work under similar circumstances. 7nsn.t I Rewind:6f16no 04 � t 1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1)this Agreement; (2)the Scope of Services; (3) the Chy's Request for Proposals; and, (4) the Consultant's signed, original proposal submitted to the City ("Consultant's Proposal), (collectively referred to as the "Contract Documents ). The City's Request for Proposals and the Consultant's Proposal, which are both attached as Exhibits 'B" and "C", respectively, are incorporated by reference and are made a part of this Agreement. The Scope of Services shall include the Consultant's Proposal. All provisions of the Scope of Services, the City s Request for Proposals and the Consultant's Proposal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (18t)the provisions of the Scope of Services (Exhibit 'A"); (2id the provisions of the City's Request for Proposal (Exhibit 'Bm); (^ the terms of this Agreement; and, (4 h) the provisions of the Consultants Proposal (Exhibit"C'. 1.3 Compliance with Law. Consultant warrants that all Services rendered shall be performed in accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders, mutes, and regulations. 1A Licenseshermits Fees and Assessments. Consultant represents and warrants to City that it Nahs obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification, or approval that is legally required for Consultant to perform the'Work and Services under this Agreement Consultant shall have the sole obligation to pay for any fees, assessments, and.taxes, plus applicable penalties and interest, which-may be Imposed by law and arise from or are necessary for the Consultants performance of the Work and Services required by this Agreement. Consultant shall indemnty, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the fullest extent permitted by law. 1.5 Familiarity with Work. By executing this Agreement; Consultant warrants that Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b) has carefully considered how the Services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to oomnxxicament of any Services. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services, Consultant shall immediately inform the City of such fact and shalt not proceed except at Consultants risk until written instructions are received from the City. 2 Revised:6116/10 0 5 772677.1 y. r 1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components to prevent losses or damages. Consultant shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by Clty's own negligence. 1.7 Further Responsibilities of Panties. Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement 1.8 Additional Se City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from such Worts. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating any adjustments in the Schedule of Compensation and/or the time to perform this Agreement Any adjustments must also be approved in writing by the Consultant. Any increase in the time to perform of up to thirty (30) days, may be approved by the City Manager, or his designee, as may be needed to perform any extra work Any increases in the Schedule of Compensation and/or the time to perform this Agreement beyond thirty (30) days, occurring either separately or cumulatively, must be approved by the Palm Springs City Council. it is expressly understood by Consultant that the provisions of this section shall not apply to the services specifically set forth or reasonably contemplated within the Scope of Services. 2. COMPENSATION 2.1 !Maximum Contrast Amount For the Services rendered under this Agreement, Consultant shall be compensated by City in accordance with the Schedule of Compensation, which is attached as Exhibit "D" and incorporated in this Agreement by reference. It is expressly understood by the Parties that compensation under this Agreement shall solely be via commission as provided in Exhibit"D". That commission shall be a negotiated lump sum payable after the lease agreement with the tenant(s) is executed and shall be calculated as a percentage of the gross lease rentals to the City. Should the Consultant be unsuccessful in obtaining a tenants) by the end of the term of this Agreement, the Parties agree that no commission shall be paid and the Consultant shall not be entitled to any compensation. However, if after the expiration of the term of this Agreement, one or more of the documented prospects does result in the lease of property, the Consultant may, at the Cky's sole and absolute discretion, be entitled to a commission for a reasonable period of time. The Consultant shall not be entitled to compensation for expenditures for reproduction costs, telephone expenses, transportation expenses or other similar expenses. Further, any commission paid to Consultant shall include. include the attendance of Consultant at all Project meetings reasonably deemed necessary by the City. Consultant shall not be entitled to any compensation beyond the commission for attending these meetings whether or not 3 Revised:611&10 772677.1 _ 06 i I Consultant is successful in obtaining a tenant. Consultant accepts the risk that the services identified in the Scope of Services may be more costly and/or time-consuming than Consultant anticipates, that Consultant shall not be entitled to additional compensation, and that the provisions of Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum amount of ciy's payment obligation under this section is the amount calculated pursuant to Exhibit"D". 2.2. Method. of Payment The method of payment shall be as specified in Exhibit"t)". 2.3 Changes in Scone. In the event any change or changes in the Scope of Services Is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional compensation or time. An amendment may be entered into: A. To provide for revisions or modifications to documents, work product, or work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily fumished in accordance with generally accepted practice in Consultant's profession. 3. SCHEIXJLE OF PERFORMANCE 3.1 Tfine of Essence. Time is of the essence in the performance of this Agreement The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance detailed below. 3.2 Schedule of Performance. Consultant shall commence the Services under this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established below. When requested by Consultant, extensions to the time period(s) specified in Section 3.4 may be approved in writing by the Contract Officer, but such extensions shall not exceed two (2) years cumulatively; however, the City shall not be obligated;to grant such an extension. 3.3 Force Maieure. The time period(s) specified herein for performance of the Services rendered under this Agreement shall be extended because of any delays due to 'unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted) if Consultant, within ten (10) days .cif the commencement of such delay, notifies the Contract Officer in writing of the causes of the delay. Unforeseeable causes include, but are not United to, ads of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or ads of any governmental agency, including the City. The City Manager shall ascertain the fads and the extent of delay, and extend the time for performing the Services for the period insri.r 4 Revi:led:6116/10 U 7 l r V , t of the enforced delay when and if In the judgment of the City Manager such delay is justified. The City Managers determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused. Consultants sole remedy being extension of the Agreement under this section. 3.4 Term. Unless earlier terminated under this Agreemenrt, this Agreement shall commence upon the effective date of this Agreement and continue in full force and effect until completion of the Services or six (6) months, whichever come first. The Agreement may be extended for maximum of three (3) three (3) month terms at the discretion of the City. However, the total term shall not exceed two (2) years from the commencement date, except as otherwise described in Section 3.3 above. Any extension must be through mutual written agreement of the Parties. 3.5 Termination Prior to Expiration of Term. City may terminate this Agreement for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty(30)days written notice. Where termination is due to the fault of Consultant and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon such notice, City shall have no obligation to pay Consultant for Services perfanned through the date of termination except as provide in the Exhibit "D". Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless stated otherwise in the notice or by written authorization of the Contra Officer. After such notice, Consultant shall have no further claims against the City under this Agreement. Consultant may terminate this Agreemrent, with or without cause, upon saty (60) days written notice to the City, except that where termination is due to material . default by the City, the period of notice may be such shorter time as the Consultant may determine. 4. COORDINATION OF WORK 4.1 Representative of Consultant. The following principal of Consultant is designated as being the principal and representative of Consultant authorized to act in its behalf and make all decisions with respect to the Services to be performed under this Agreement: John Stiles, Vice President, Broker. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement Therefore, the foregoing principal shall be responsible during the temp of this Agreement for directing all activities of Consultant and devoting suffxient time to personally supervise the services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 4.2 Cgritract Officer. The Contract Officer shall be the City Manager or his/her designee ("Contract Officer'). Consultant shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the services. Consultant shall refer any decisions that must be made by City to the Contract Officer. 772677.1 5 Revised:wiwio 0 8 Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assianme0. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign full or partial performance of this Agreement, nor any monies due, voluntarily or by operation of law, without the prior written consent of City. Consultant shall not contract with any other entity to perform the Services required under this Agreement without the prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the ads and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant In addition, neither this Agreement nor any interest in this Agreement may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of low, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted in this Agreement shall include the transfer to any person or group of persons acting in concert of more than twenty fire percent (25%) of the present ownership and/or control of Consultant, taking all transfers Into account on a cumulative basis. In the event off any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability under this Agreement without the express written consent of City. 4A Independent Contractor. The legal relationship between the Parties is that of an independent contractor, and nothing shall be deemed to make Consultant a City employee. A. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act or represent themselves as City officers or employees. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultants exclusive direction and control. Neither City nor any of its officers, employees, or agents shall haws control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreerent. Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Consultants employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with.Consultant. 6 Revised:ef16110 09 7726771 , B. Consultant shag not have any authority to bind City in any manner. This includes the power to incur any debt, obligation, or liability against City. C. No City benefits shall be available' to Consultant, its officers, employees, or agents in connection with any performance under this Agreement Except for professional fees paid to Consultant as provided for in this Agreement, City shag not pay salaries, wages, or other compensation to Consultant for the performance of Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing Services. If for any reason any court or governmental agency determines that the City has financial obligations, other than under Section 2 and Subsection 1.8 in this Agreement, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants, representatives, subcontractors, or agents, Consultant shall indemnify City for all such financial obligations. 5. INSURANCE 5.1 Tymn of Insurance. Consultant shall procure and maintain, at its sole cost and expense, the insurance described below. The insurance shall be for the duration of this Agreement and includes any extensions, unless otherwise specified in this Agreement The insurance shall be procured in a form and content satisfactory, to City. The insurance shall apply against claims which may arise from the Consultant's performance of Work under this Agreement, including Consultant's agents, representatives, or employees. In the event the City Manager determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute any Insurer whose A.M. Best rating drops below the levels specified in this Agreement. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all Insurance provided under this Agreement shag be on an occurrence basis. The minimum amount of insurance required shall be as follows: A. Professional Liability Insurance. Consultant shall obtain and maintain in fug force and effect throughout the term of this Agreement, standard industry form professional liability insurance coverage in an amount of not less than one million dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance with the provisions of this section. (1) Consultant shag either. (a) certify in writing to the City that Consultant is unaware of any professional liability claims made against Consultant and is unaware of any fads which may lead to such a daln against Consultant; or (b) if Consultant does not provide the certification under (a), Consultant shall procure from the professional liability insurer an endorsement providing that the required limits of the policy shall apply separately to claims arising from errors and omissions in the rendition of services under this Agreement 7 Revised 6116110 10 772677.1 i 1 (2) If the policy of insurance is written on a `claims made" basis, the policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the.completion of the Services provided hereunder. In the event of termination of the policy, during this period. Consultant shall obtain continuing insurance coverage for the prior ads or omissions of Consultant during the course of performing Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City Manager. (3) In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Services under the terms of this Agreement. B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement; workers' compensation insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of Callfomia. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City and to require each of its subcontractors, if any, to do likewise murder their workers' compensation insurance policies. The requirement to obtain and maintain workers' compensation insurance shall be waived for the Consultant if Consultant is classified as a sole owner/operator and has no employees. However, if at any time during the term of this Agreement Consultant eases to be a sole owner/operator or retains any employees, Consultant shall secure the appropriate worker's compensation insurance. This provision shall apply equally to all subcontractors. C. Comrneroial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the tern of this Agreement, a policy of. commercial. general liability insurance written on a per occurrence basis with a combined single limit of at least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broad form property damage, products and completed operations. D. Business Automobile Insurance. Consultant shall obtain and maintain, in full force and effect throughout the berm of this Agreement, a policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned, non-owned, leased, and hired cars. g Revised:6/16/10 ] } 772677.1 , E. Emoknrer UabiIrty Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of employer liability insurance written on a per occurrence basis with a policy limit of at least one million dollars($1,000,000.00)for bodily injury or disease. 5.2 Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City Manager or his/her designee prior to commencing any work or services under this Agreement. Consultant guarantees payment of all deductibles and self-insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of $10,000, and the City Manager or his/her designee may require evidence of pending claims and claims history as well as evidence of Consultants ability to pay claims for all deductible amounts and self-insured retentions proposed in excess of$10,000. 5.3 Ottw Insurance Reauirenrents. The following provisions shall apply to the insurance policies required of Consultant under this Agreement 5.3.1 For any claims related to this Agreement, Consultants coverage shall be primary insurance with respect to the City and its officers, council members, officials, employees, agents, and volunteers. Any insurance or self-insurance-maintained by the City and its officers, council members, officials, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it 5.3.2 Any failure to comply with reporting or other .provisions of the policies, including breaches of warranties, shall not affect coverage provided to City and its officers, council members, officials, employees, agents, and volunteers. 5.3.3 All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage. .g Revised:6716110 12 772677.1 - I 5.3.4 No required insurance coverages may include any limiting endorsement which substantially impairs the coverages set forth in this Agreement (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City Manager and approved in writing. 5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the endorsements. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided in this Agreement. 5.3.6 Consultant agrees to ensure that subcontractors, and any other parties Involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, .all agreements with subcontractors and others engaged in the Project will be submitted to the City for review. 5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to Inform Consultant of non- compliance with any-insurance requirement in no way imposes any additional obligations on the City nor does it waive any rights in this or any other regard. 5.3.8 Consultant shall provide proof that policies of insurance required in this Agreement, expiring during the term of this.Agreement, have been renewed or replaced with other polies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiation. Endorsements as required in this Agreement applicable to the renewing or new coverage shall be provided to City no later than ten (10) days prior to expiration of the lapsing coverage. 5.3.9 Requirements of specific insurance covemge features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements, or as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it 10 Revised:6/161101 3 772677.1 . _... pertains to a given issue, and is not intended by any party or . insured to be limiting or all4ndusive. 5.3.10 The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impair the provisions of this section. 5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement and for any other claim or loss which may reduce the insurance available to pay claims arising out of this Agreement City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are Ikely to involve City, or to reduce or dilute Insurance available for payment of potential claims. 5.3.12 Consultant agrees that the provisions of this section shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages resulting from the Consultant's activities or the activities of any person or person for which the Consultant is otherwise responsible. bA Sufficiency of Insurers: Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of CaNfomia with an A.M. Bests Key Rating of B++, Class Vii, or better, unless such requirements are waived in writing by the City Manager or his designee due to unique circumstances. 6.5 Verification of Coverage. Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement The certificates and endorsements are to be signed by a person authorized by that insurer to bind overage on its behalf. AN proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultanfs insurers to provide complete, certified copies of all required insurance polkties at any time. Additional insured endorsements are not required for Professional Liability and. Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: 1. "The City of Palm Springs, its officials, employees, and agents are named as an additlonal insured..."("as respects City of Palm Springs Contract f+lo._"or Yer any and all work performed with the City"may be included in this.statemenQ. 11 Revised:sns110 14 772677.1 . 2. "This insurance is primary and non-contributory over any insurance or self- insurance the City may have.." ("as ►aspects City of Palm Springs Contract No._" or "far any and all work performed with the City"may be included in this statement). 3. "Should any of the above described poicies be canceled before the expiration date thereof, the issuing company will mail 30 days wnften notice to the Certificate Holder named."Language such as, °endeavor to'mail and"but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Umbility policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palen Springs shall be named the certificate holder on the policies. AN certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. i 12 Revised:6116/10 j 5 772677.1 6. INDEMNIFICATION 6.1 Indemnification and Reimbursement To the fullest extent permitted by law, Consultant shall defend (at Consultants sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified Parties'), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attomey fees (collectively "Claims'), including but not limited to Claims arising from injuries to or death of persons (Consultants employees included), for damage to property, including property owned by City, from any violation of any federal, state, or local law or ordinance, and from errors and omissions committed by Consultant, its officers, employees, representatives, and agents, that arise out of or relate to Consultants performance under this Agreement This indemnification clause excludes Claims arising from the sole negligence or willful.misconduct of the City, its elected officials, officers, employees, agents, and volunteers. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultarifs indemnification obligation or other liability under this Agreement. Consultants indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is intended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement. 7. REPORTS AND RECORDS 7.1 Accounting Records Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 7.2 Reports Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require. 7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall have no claim for further employment or additional compensation as a result of the \exercise by City of its full rights of ownership of the documents and materials. Any use 13 Revise,&6116110 _ M6T/.I t:' of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the City$ sole risk and without liability to Consultant, and the City shall indemnify the Consultant for all resulting damages. Consultant may retain copies of such documents for their own use. Consultant shall have an unrestricted right to use the concepts embodied On this Agreement. Consultant shall ensure that all its subcontractors shall provide for assignment to City of any documents or materials prepared by them. In the event Consultant fails to secure such assignment, Consultant shall indemnify City for all resulting damages. 7A Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. 7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultants performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final,payment by City hereunder. 8. ENFORCEMENT OF AGREEMENT 8.1 Calffomla Law and Venue. This Agreement shall be construed and Interpreted both as to validity and as to performance of the Parties in aocordance'with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court In such County, and Consultant covenants and agrees to submit to the personal Jurisdiction of such court in the event of such action. 8.2 Irteroretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terns of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or 14 . Revised:W6110 17 772677.1 - paragraphs• 8.3 Defauk of Consultant Consukamts failure to comply with any provision of this Agreement shall constitute a default. A. If the City Manager, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, helshe shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing shall limit Cl y's right to terminate this Agreement without cause under Section 3.5. B. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section•8.3A, take over the work and prosecute the same to completion by contract or otherwise. The Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages). The City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultants liability for completion of the Services as provided in this Agreement. 8A Walver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against Mom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the oovenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions. 8.5 Pjahts and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. &6 Leaal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, remedy or recover damages 15 Revised:8/16110, -. 18 772677.1 I for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These Include but are not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or nonaudicial proceeding within thirty (30) days of the date set for trial or haring, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. 9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest No officer or employee of the City shah have any direct or indirect financial interest in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects their financial.interest or the financial interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested in violation of any state statute or regulation. Consultant warrants that Consultant has not paid or given, and will not pay I or give, any third party any money or other consideration in exchange for obtaining this Agreement. 9.3 1 Covenant Against Disaftinatlon. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recrultment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 16 Revised:811&10 19 7Mn.1 10. MISCELLANEOUS PROVISIONS 10.1 Patent and Copyright Infringement. To the fullest extent permissible under law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise: A. It is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item famished under this Agreement, or the normal use or sale arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant's expense for the defense of some, and provided such suit or claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) Cky's alteration of a deliverable, such that City's alteration of such deliverable created the infringement_upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes.upon an existing U.S. letters patent or copyright. B. Consultant shalt have sole control of the defense of any such claim or suit and all negotiations for settlement in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultants expense. Consultant shall not be obligated to indemnify City under any settlement that is made without Consultants consent, which shall not be unreasonably withheld. if the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the Kern, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto. 10.2 Notice. Any notice, demand, request, consent, approval, or communication that either party desires, or is required to give to the other party or any other person shall be in writing. All notices shag be personally delivered, sent by pre- paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission. All notices shall be deemed received upon the earlier of (1) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier, (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (il) when sent If gtrem by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, and instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows: 17 Revised:&16H0 20 772677.1 To City: City of Palm Springs Attention: City Manager&City Clerk 3200 E. Tahquitz Canyon Way Palm springs, California 92262 Telephone: (760)323-8204 Facsimile: (760) 323-8332 To Consultant John Stiles,Vice President, Broker Sperry Van Ness 2066 Tamarisk Road Palm Springs, Califomia 9=2. Telephone: (760) 323-48M Facsimile: (760) 323-48W 10.3 Intearated Aareemerrt. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement. 10.4 Amendment No amendments or other modifications of this Agreement shalt be binding unless through written agreement by all Parties. 10.8 $everability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. If any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 10.0 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 10.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party to this Agreement. 10.7 Re itals. The above-referenced Reis are hereby incorporated into the Recitals Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same. 10.8. Corporate Authority. Each of the undersigned represents and warrants that (1) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly authorized to execute and deliver this Agreement on 18 Revised:6/16(10 2 M77.1 - . behalf of the Party for which he or she is signing, (ill) by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound. 772677.1 19 Revised:6116110 22 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. "CITY" City of Palm Springs Date: 'JUIk• �� UO`, 7-77:�y' �✓ David H. Ready City Manager APPROVED AS TO FORM: ATTEST By: -.I- ,Z By: ouglas C. Holland, es Thompson, City Attorney City Clerk APPROVED BY CITY COUNCIL: pppRom By=COUNCIL n '\- Date•1 �-49�/Agreement No. Corporations require two notarized signatures. One signature must be from Chairman of Board,President,or any Vice President. The second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer. CONSULTANT NAME: —Jo(40 a,-%-L t' 5 Check one fitndividual_Parmership_Corporation 2'L-4+tn T4 rr)wJL<Sf� �c Address ��.G,Gn, 4 •�•at��IA �'Z?�a By v / By Signature(Kota•ized) Signature(Notarized) 18 Revised: 6/16/10 772677.1 CALMORMI►4L44"/RPOW wgcNowLHot331t1ENT Saab Of carcmrea County of 9ryO2S PE on 8-4—I/ betore me, �_f,*er l>aoae*apleased �O/f7U D STI«S who proved to me on to Demos of odstiotorY evidence to be the persmW wfmse aama(a)MWO subsufAd to the whhln Ystrument and admovdedgad to ne that hakhojW®mm*Kl itm am*in hofim im�au taized JA i V.SIIEIi CaW"p*and fad by Whe*Agr on to 6amnbatsa•13/8673 iuewnartt the pow9al, or the entRY Men b8W Of coofft vAlch the person(;)ailed,wed the imblxrmrd. Comm. is i L cm*under PENALTY OF PERJURY under the laws ( t m� Correct.SON a#Cb�VW me n WaWeph Is i WITNESS hand and o fiMaeat. OP77ONAL --- 77woeirffie �Ri Mtl�imenfk�ro Dsamfptlon of AUsched Domm* iltleorlWad000ument mocesryuytt S62V/C6S �GQE�7YaE1OUt 7Ql�yl�fl9U/U63J Daommnrome: AUOA)ty Numbaraf P*4M O/ o9ne aloeherifmnNmnedAbow CspnNy(b*Cinkned by Si wjs) sVm.smom JORAJ y. S77c2 &ermr�LVame �tndM". 0 irk Cwpmateomoer—TDB(ef: ❑Omporalaofiker—title(a): 0 Paramr-0 limsed 0 eenaral ❑Parb,er-0 r 6r bed 0 GwwA o AMMeyn mFax aaay.worr. �AaomsyinF" ia.avn,ur,o. . 0 Thmme ❑Thretae 0 Quwdmnoroonaervmor. -_R ;_ ❑cuwaanaoamervawr . 0 anar r a 0hw. slprmr b geprssentbff y ; 3ignar IsRepreeerWrrp . - ezarwronupa.n�noewavbeoasmA+..Pneoc c�na+aew¢• rno saucer nm�rzr�ea+rei�eaeas 21 Revised:&16/10 inan.i i EXHIBIT"A" SCOPE OF SERVICES i 25 - EXHIBIT"A" SCOPE OF SERVICES The objective of this Agreement is to obtain professional commerical real estate brokerage/fsasing agent services for the marketing and leasing of a vacant facility located within the Palm Springs International Airport (PSP) boundary as more thoroughly defined in the Attachment "B" to the City's Notice of Inviting Statements of Qualifications (SOQ 04-11). The scope of services and principal responsibilities shall include, but are not limited to, maximize commercial real estate lease opportunities on behalf of the Palm Springs Intemational Airport for the specific property defined above by providing professional services related to the property transactions. The Consultant shall, consistent with industry practice and standards, provide services to facilitate the lease of the property With the emphasis on marketing the property and assessment of property lease opportunities, interpretation and assessment of current market trends_ The Consultant shall prepare a market survey, property valuation estimate, lease and transfer timeline projections, conduct negotiations, qualify prospective tenants, facilitate transaction execution, and monitor and dose the lease. Consultant shall maintain constant and frequent contact with the Contract Officer and shall keep him/her apprised of the status of the services. I 26 772677.1 - - _ .. . EXHIBIT"B" cnyS REQUEST FOR PROPOSALS 27 7mm I � CITY OF PALM SPRINGS, CA NOTICE INVITING STATEMENTS OF QUALIFICATIONS For COMMERCIAL REAL ESTATE BROKERAGE/LEASING AGENT SER410ES (SOQ 04-11) NOTICE IS HEREBY GIVEN that Statements of Qualifications (SOQ 04-11), for providing commercial real estate brokerage / leasing agent services for the promotion and leasing of a vacant facility located at Palm Springs International Airport in Palm Springs, CA will be received at the Office of Procurement & Contracting, City Hall, 3200 East Tahqukz Canyon Way, Palm Springs, California, until 3:00 P.M. Local Time,WEDNESDAY, OCTOBER 27, 2010. Proof of receipt before the deadline is a City of Palm Springs, Division of Procurement and Contracting time/date stamp. It is the responsibility of the Respondent to see that any submittal sent through the mail, or by any other delivery method, shall have sufficient time to be received by the Procurement Office prior to the proposal due date and time. Note that City Hall is open Monday thru Thursday and is dosed every Friday and weekends. Late submittals will be returned unopened. DESCRIPTION OF WORK: The work is comprised of providing professional commercial real estate brokerage / leasing agent services for the promotion and leasing of a vacant facility located within the Palm Springs International Airport(PSP)boundary. OBTAINING SOQ DOCUMENTS AND REGISTRATION: The SOQ document may be downloaded via the Internet at the following direct page link httD:/hawnv.DaimsDrinos ca.oOVlndeX.aSDX?oaae=85 (or by visiting wwwmalmsorinosca.aov and Giddng on Government, then Departments, then Procurement and then open Bids and Proposals). Upon downloading the document it is IMPERATIVE that you contact Cheryl Martin, Procurement Specialist I, via email at Cheryl.Martin0palmsorins sca.9ov or by phone at (760) 322-8373 to officially register for this soecffic uroiect with your company name, address, phone, fax, contact person and email address. Failure to officially register may result in not receiving addenda to the SOQ. Failure to acknowledge addenda to the SOQ may render your submittal as non-responsive. SELECTION PROCESS AND AWARD OF CONTRACT: The City of Palm Springs is utilizing a qualifications based selection process to select a fine to provide the services described in this solicitation. A firm may be selected from the qualification statements based upon the criteria defined in the SOO document and if deemed necessary, a limited number of firms may be invited to attend an on-site interview and make a formal presentation. If undertaken, the format and date of the presentation will be established at the time of short listing. Multiple factors will be considered in the selection of the most qualified firm. The successful respondent will enter into negotiations with the City for a professional services . agreement for the scope of work. All expenses associated with the preparation and submission of an SOQ submittal to the City shall be the sole financial responsibility of the Respondent. Craig L Giadders,C.P.M. Procurement and Contracting Manager October 6,2010 1 28 I cF YALAi SR CITY OF PALM SPRINGS,CA STATEMENT OF QUALIFICATIONS#04-11 V H COMMERCIAL REAL ESTATE BROKERAGE f LEASING AGENT SERVICES *C'r4FORK�P 1. BACKGROUND INFORMATION AND GENERAL DESCRIPTION Palm Springs Intemational Airport(PSP)is owned and operated by the City of Palm Springs,yet serves the entire Coachella Valley region consisting of the cities of Palm Springs, Cathedral City, Random Mirage, Palm Desert, Indian Wells, La Quinta, Indio, Coachella, and Desert Hot Springs plus unincorporated areas within the region. The subject property for which the City is seeking professional commercial real estate leasing agent services is located within the airport boundary and is described more fully in Attachment 'B'. While Airport staff typically manages the marketing and leasing of all aviation-related airport properties, this particular property is well-suited for other commercial use applications. The minimum term sought for the lease of the property is two (2) years and may extend as long as twenty (20) years. Due to the layout of the facilities on the parcel and the many different independent structures on the site, it is conceivable that multiple tenants with varying terns could occupy the property. 11. PROJECT OBJECTIVE, SCOPE OF SERVICES TO BE PROVIDED,AND SCHEDULE The objective of this solicitation is to select a firm to provide professional commercial real estate brokeragelleasing agent services for the marketing and leasing of a vacant facility located within the Palm Springs International Airport(PSP)boundary. The scope of services and principal responsibilities shall include, but are not limited to, maximize commercial real estate lease opportunities on behalf of the Palm Springs International Airport for the specific property defined herein by providing professional brokerage services, and to provide accurate and detailed record keeping for all services related to the property transactions. The broker shall provide services to facilitate the lease of the property, with emphasis on marketing the property and assessment of property lease opportunities, interpretation and assessment of current market trends. The broker shall prepare a market survey, property valuation estimate, lease and transfer timeline projections, conduct negotiations, qualify prospective tenants, facilitate transaction execution and monitor and dose the lease. The professional services of the commercial broker shall terminate upon the successful execution of tease(s)or at the end of the contract period. The airport shall be solely responsible for the management of the lease. A contract for these professional services has not yet been developed at the time of the solicitation but will be formulated once the selection of the commercial broker and final negotiation of terms has been completed. The City of Palm Springs standard professional services contract, Attachment 'C' included herein, will be used as the basis of an agreement and modified as necessary to include the specific negotiated terms with the successful firm. Following are some of the terms that are expected to be used as a base line: 2 29 - • Minimum term will be six months and continued in three month increments for up to two years, renewable at the discretion of the City. • Because this is a facility lease and not a sale of property, the compensation to the Broker will be negotiated as a lump sum payable after the executed lease agreement with the tenant(s)and then calculated as a percentage of the gross lease rentals to the airport. Should the Broker be unsuccessful in finding a tenant by the end of it* professional services agreement with the City of Palms Springs, there will be no fee. However, if after the expiration of the services contract one or more of the documented prospects does result in the lease of the property the Broker may be entitled to the fee for up to a reasonably and mutually agreeable negotiated period of time. III. SOQ SCHEDULE Notice for Statements of Qualifications posted and issued ............Wednesday, October 6, 2010 Deadline for receipt of Questions..........................3:00 P.M.,Wednesday, October 20, 2010 Deadline fbr receipt of Submittals..........................3:00 P.M.,Wednesday,October 27, 2010 Short List/Interviews(*if desired by City).............................................................................TBD Contractawarded.................................................................................................................. N. SUBMITTAL REQUIREMENTS This solicitation has been developed in the request for `Statement of Qualifications' format. Accordingly, firms should take note that the City will consider multiple factors in the selection process. Financial terms are NOT sought at this time nor will they be accepted or evaluated as part of the ranking criteria, as they will be negotiated with the highest ranked firm. The highest ranked fine will be asked to submit a cost/terms proposal at a later date which the City may use as a basis for negotiating a final contract with the firm. Commercial brokerage firms responding to this SOO shall have at minimum the following qualifications: • A minimum of three (3) consecutive years of commercial real estate brokerage/leasing agent experience in the Southern California market. • Must possess a current State of California real estate broker's license. • Have at least one(1) representative and office in the Coachella Valley. • Be fully capable throughout the term of the contract to advertise and promote the PSP Airport property on various well-known electronic and print listing sites which are used by commercial brokers and the general public including but not limited to www. Loopnetcom; desertareacie.com; caktesertrealtors.com; propertyline.com; commercialsource.com;alrea.com • Be capable of.continuously promoting the property with an emphasis on the California markets and secondary emphasis in the remainder of the United States. • Possess the ability and energy to identify and implement other creative promotional strategies in addition to the usual methods. • Ability to provide creative ideas in the utilization of.the PSP Airport's existing website as it relates to promoting the property. • Maintain a list of brokers throughout Southern California and communicate directly with them about the property. • Participate in the Desert Area Commercial Information Exchange and attend all the meetings to share this airport property. • Advertise in Desert Homes and Commercial Properties magazine in all of its additions throughout the term of the contract 30 3 The following criteria shall be observed: ❑ The submittal shall not exceed 20 pages (sheets of oaoer), double sided (8W by 11'), with margins no smaller than 1', font no less than 10 point, and spacing no less than single spaced. Dividers,Attachment'A', and Addenda acknowledgments do NOT count toward the 20 page limit ❑ One (1) unbound original plus Five (6) bound copies for a total of Six (6) submittals are required. Facsimile (fax), email or other electronically transmitted submittals will not be accepted. ❑ Responses to this request for Statements of Qualifications shelf be organized into five (5)categories as fellows: 1. Information on the Firm. In this section the respondent shall provide a cover letter of introduction, addressing the size and history of the firm, and the availability of the firm to perform the tasks and services requested. Please include full contact information (title, address, phone, fax, and email)for both the principal officer with authority to bind your company in a contractual agreement, as well as the lead agent that will be assigned this project. Include a copy of your firm's current, valid, State of California real estate license. 2. Key Personnel. Provide an organizational structure and brief resume for each of the key persons proposed to work on this project(including any individual licenses). Include here information on your Coachella Valley based representative and local Coachella Valley based office. Highlight specific qualifications of key personnel that would be of Importance and relevant to this specific project. 3.Past Experience/References. The selected firm must have the requisite training and experience to provide the services as defined herein. In this section,the respondent should demonstrate a minimum of three (3)consecutive years of commercial real estate brokerage/leasing experience in the Southern California market. In addition, specific knowledge of the Coachella Valley market should also be included. Also, provide at least three (3) previous commercial projects completed within the last three (3) years to be used as references. The projects listed should be of similar size and scope and demonstrate specific experience with the proposed scope of services contained in this SOO. Please highlight areas of special expertise and any unique qualifications. A contact name, title, organization, current phone number and email address shall be provided for each reference. 4. Understanding of Scope of Services/Approach. In this section, respondents are requested to demonstrate your understanding of and approach to the project. Respondents should demonstrate their ability to advertise and promote the property in both electronic and print formats (include the names of specific websites and publications) in primarily the specific Coachella Valley and greater Southern California markets, and secondarily the rest of the United States. Finally, respondents also should demonstrate their ability to identify and implement other creative promotional strategies in addition to the usual methods, including utilization of the Airports website. 6. Local Preference. Pursuant to the City of Palm Springs Local Preference Ordinance 1756, in awarding contracts for services, including consultant services, preference to a Local Business shall be given whenever practicable and to the extent consistent with the law and interests of the public. The term 'Local Business" is defined as a vendor, contractor, or consultant who has a valid physical business address located 31 4 within the Coachella Valley, at least six months prior to bid or proposal opening date, from which the vendor, contractor, or consultant operates or performs business on a day-today basis, and holds a valid business license by a jurisdiction located in the Coachella Valley. "Coachella Valley' is defined as the area between the Salton Sea on the south, the San Jacinto and Santa Rosa Mountains on the west, and the Little San Bernardino Mountains on the east and north. For the purposes of this definition, "Coachella Valley* includes the cities of Beaumont and Banning and the unincorporated areas between Banning and the City of Palm Springs. Post office boxes are not verifiable and shall not be used for the purpose of establishing such physical address. The contractor or consultant will also, to the extent legally possible, solicit applications for employment and proposals for subcontractors and subconsultants for work associated with the proposed contract from local residents and firms as opportunities occur and hire qualified local residents and fines whenever feasible. The full local preference (5 points) will be awarded to a Local Business. Up to 2 points . may be awarded to a non-local business that employs or retains local residents and firms for this project In order for a business to be eligible to claim the preference, the business MUST request the Preference in the solicitation response and provide a copy of Its current business license (or of those it employs for this protect) from a Jurisdiction in the Coachella Valley. fsee Attachment"Al ❑ The prospective Broker shall designate, by name, the broker/agents to be assigned to this project Substitution of the broker/agents will not be allowed without prior approval by the City of Palm Springs. ❑ Ali submittals must be received in the City of Palm Springs, Division of Procurement and Contracting office by 3:00 P.M., LOCAL TIME, WEDNESDAY, OCTOBER 27, 2010. Proof of receipt before the deadline is a City of Palm Springs, Division of Procurement and Contracting time/date stamp. It is the responsibility of the Proposer to see that any submittal sent through the mail, or by any other method, shall have sufficient time to be received by the Procurement Office prior to the submittal due date and time. Late submittals will be returned to the Respondent unopened. Submittals shall be clearly marked and Identified and must be submitted to: City of Palm Springs Division of Procurement and Contracting 3200 E.Tahquitz Canyon Way Palm Springs, CA 92262 Attn: Craig L Gladders, C.P.M., Procurement&Contracting Manager QUESTIONS: Respondents,their representatives, agents or anyone else acting on their behalf are specifically directed NOT to contact arty city employee, commission member, committee member, council member, or other agency employee or associate for any purpose related to this SOO other than as directed below. Contact with anyone other than as directed below WILL be cause for rejection of a submittal. ANY questions, technical or otherwise, pertaining to this request for Statements of, Qualifications must be submitted IN WRITING and directed ONLY to: 32 5 Craig L. Gladders, C.P.M. Procurement&Contracting Manager 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 via FAX (760)3234= or via EMAIL: Crain.Giaddersf@oaimsorinasca.aov Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the SOQ. The deadline for all questions is 3:00 P.M., Local Time, WEDNESDAY, OCTOBER 20, 2010. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the Division of Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect. O Each submittal must include the correct number of copies defined above in a SEALED envelope, dearly marked and identified and include the following items (as described more fully in `Section VI. Submittal Requirements, items 1 through 5": • Information on the Firm • Key Personnel • Past Experience and References • Understanding of Scope of Services/Approach • Local Preference • Complete the "Signature Authorization and Addenda Acknowledgment" form attached hereto as Attachment "A". Attachment "A" must be Included. If applicable, your specific request for Local Preference and a copy of a valid business license from a jurisdiction in the Coachella Valley must also be included with Attachment"K. Important Note: The selected firm will be required to enter into a contractual agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard Contract Services Agreement—Attachment `C" hereto. Please note that the Exhibits in the sample contract are intentionally not complete and will be negotiated with the selected firm and will appear in the final Contract Services Agreement executed between the parties. Any exceptions to the language contained in the SOQ document, sample agreement, including the Insurance Requirements, MUST be included in the submittal and clearly defined. Exceptions to the City's standard boilerplate professional services agreement, including the insurance requirements, may be considered in the evaluation process. Failure or refusal to enter into an Agreement as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for an annulment of the award. If the highest ranked firm refuses or fails to execute the Agreement, or negotiations are not successful, the City may, at its sole discretion, enter negotiations with and award.the Contract to the second highest ranked firm, and so on. V. RESPONSIBILITY OF RESPONDENT All respondents to this SOQ shall be responsible. ff it is found that a respondent is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted a response without an authorized signature, falsified any information in the submittal package, etc.), the submittal shall be rejected. 33 6 I , ❑ Each submittal will be reviewed by an evaluation committee to determine if it meets the requirements. Failure to meet the requirements for the SOO may be cause for rejection of the submittal. ❑ The evaluation committee may,at its sole option,ask for interviews or oral presentations by any respondent(s) participating in this process. Attendance at any such interview will be at the respondent's expense. ❑ A final selection of the consultant will be determined following review of all submittals and/or formal oral presentations. The evaluation committee will make a recommendation of the selected consultant for contract negotiations and upon successful negotiations, recommend the contract to be awarded by the City Council. ❑ The selected consultant will work closely with City staff throughout the duration of the project A firm will be selected for final negotiation of a contract based upon the following_ factors, as more fully described in "Section VI. Submittal Requirements, items 1 through 5' (Total possible 100 points): • Information on the Firm: (15 points) • Key Personnel: (15 points) • Past Experience/References:(25 points) • Understanding of Scope of ServiceslApproach:(40 points) • Local Preference: (5 points) ❑ Award of Contract: it is the City's intent to award a single contract to the fine that is most qualified to meet the requirements of the SOO document. The City reserves the right to award a contract to multiple firms or a single fine or to make no award,whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled'Cky Council meeting after the evaluation committee has made its final selection of the consultant to be recommended for award and a contract has been satisfactorily negotiated for consideration. The derision of the City Council will be final. ❑ Public Record: Proposer'• attention is drawn to the fact that all submittal documents are subject to the California Code Section 6250 at seq.,commonly known as the Public Records Act. Information contained in the proposals may be made public afk[the review process has been completed, negotiations trove concluded and a recommendation for award has been officially agendized for City Council consideration, and/or following award of contract, if any, by the City Council. ❑ Cost related to submittal preparation: The City will NOT be responsible for any costs incurred by any respondent in the preparation of their respective submittal. ❑ Business License: The successful proposer will be required to be licensed in accordance with the City of Palm Springs Business License Ordinance,Municipal Code Chapter 3.40 through 3.96,entitled"Business Tam. ❑ Submittal informalities or defects: The City of Palm Springs reserves the right to waive any.informality or technical defect in a submittal and to accept or reject, in whole or in part,any or all submittals and to advertise for new submittals,as best serves the interests of the City. 34 1 ❑ Investigations: The City reserves the right to make such investigations as it deems necessary to determine the ability of the Respondent to perform the Work and the Respondent shall furnish to the City all such information and data for this purpose as the City may request The City reserves the right to reject any submittal 9 the evidence provided by or investigation of such Respondent falls to satisfy the City that such Respondent is property qualified to carry out the obligations of the Contract and to complete the Work contemplated therein. ❑ Signed Submilltal and Exceptions: A signed submittal will be interpreted to mean that Respondent has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this request for Statements of Qualifications, and any attached sample agreement Exceptions to any of the language in either the SOQ documents or attached sample agreement must be included with the submittal and dearly defined. Exceptions to the City's SOQ document or standard boilerplate language,terms or conditions may be considered in the evaluation process. a 35 ATTACHMENT"A" SOQ 04-11 COMMERCIAL REAL ESTATE BROKERAGE/LEASING AGENT SERVICES *NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR SUBMITTAL* SIGNATURE AUTHORIZATION NAME OF PROPOSERIFIRM: A. 1 hereby certify that I have the authority to offer this proposal to the City of Palm Springs for the above listed individual or company. I certify that I have the authority to bind mysefffthis company in a contract should I be successful In my proposal SIGNATURE PRINT NAME B. The following information relates to the legal contractor listed above, whether an individual ore company. Place check marks as appropriate: 1. If successful,the contract language should refer to me/my company as: _An individual; _A partnership, Partners'names: _A company,, _A corporation _A Local Business(Licensed within the jurisdiction of the Coachella Valley). Copy of current business license is required to be attached to this document. 2. My tax identification number is: ADDENDA ACKNOWLEDGMENT: Acknowledgment of Receipt of arty Addenda issued by the City for this SOG is required by including the acknowledgment with your submittal. Failure to acknowledge the Addenda issued may result in your submittal being deemed non-responsive. In the space provided below, please acknowledge receipt of each Addenda: Addendum(s)#. islare hereby acknowledged. 9 36 ATTACHMENT`B" PROPERTY PROSPECTUS 10 37 GENBIAL MAKrENAKcE Alit?OFEPATIONs FAcwy PALM SPRUlGs baEmTKKu Auwm AM ABLE F FALL 2011 PALM SFRNER CFmmTDNAL A)RPORT(PM 6 NOW OFFERMS FOR LEM THIS FORMER PALM SPRNOS UNffED SCHOOL DISTRICT MAINTBPJrA AND OPEJiRT OW FACATTY, AVAIANfi N FALL2011,LOCAT£DQNARPORT PIDPERTYAT2Wf E ALFJD ROAD. PSP SERVES THE GREATER COACHau VALLEY ROM OF SWTNERM CALFOWAA,ATM IS TLE ONLY OOMM mAL;9Bt m ARPORT N THE TSGH CdDWTH RNomm Catxw THE AIRPORT SERVE$lb MWON PA9&9NiERs PER YEAR,WITH 14HE MRLNES PRGVQW BOTH OOAESRC AND WONLOWOE AD ACCEM OVER=M LLJON N RECE)IT WRMOIEM HAVE 6EBtl MADE,A NEW FAA AiR TRA Tm CONLRaL TOWER is Lmm OONsLRUOrok MD OTNEgt T€RANTs NCLUOE TWO Fmm BASE FuGHT OPERAims,THE PALM SPRNDS Am MUSWK ABTA SNYWEs T ANBIPESARCRAFT MANTBMCE FACA.ITY. THEMANTe W mA DOPER ymn FA%moffmLOQATLONMA3RDamo : f SHMA DNWnB&A ICEWILDIM f FOODSER mANDSTORAGEFAOTJTY f WARE MUSING OWORACaEIpAIMwcN4JUAORESUFMRPORTP"M P"Mt.AMMOV6WWANN8pELOMM x TV M WOW MTN#AOK ANFORT kw FAME ... �.aax WAW l ^ iy i r { �irp i ,�s�ww i �.wFnn ( ar�avww�a bn TRi04'L ' l 11 38 M �� �— a r e as � - � � r� # - a N � � �y �.y R� � V N qw r � .y. vivo ao � 9 �� N Y� YY •.,ii Yi N+ W ��yy�{yy,,uy,,yy�,,{{yy��yy,, ��ii,,�iii,,LLy.,��yy,,�iyy��yy yy,, �LLi, to Vl fn p7 VJNP�lSM NNfONfO fD N of fD eh FI'w»w f�v.... iy' �gyp^ .y. . j 41 r�ri���hmo�w«'�-. � .� �+ 715 t= i x- z �4 � J la-opmz mg (a _ Ti Zia - I ' MIS ni F £i OtO g,Mg� FTT 1�Ii"J _ 6 -jg ' .y - �5 -45 -'t u _ _. EF 11 i- t I� t - 9 � r £c i 2 � - 4 �L 4 _ c5 F v t e wry k 2 V 3 7 _ s x - » r'--'r Yki } As r, r � d ff [ h1N�l'�li�l�Chi d41ft � a ;di��l'� 4�l�i�i'�Pii��r ��.h IN 'I'��Ii�ri�il��I�i!{Ib>�alh'ft�`.d �t��lk:4[`��� 1!P� �{I{I� "����p�l ���t,�l�6�1� I�'r 11��717t GfIYPot I� l ii 'I .'l�191 il-�l•,I�����I IBA} I 1 l 1 ry b:;l I I Ili �fY I y, I 1: a I�'Ui1141111n�hli' I i F' " i. Ir- I }'. 't Itt��',, Jar 'Fl�itl l'�I I{iGl{li Vil II ,'�� ! ill III !j III '� lil��i�l�i till a l 1 a � k �#� I•l 1 �yI1I� � �, I G � i i fr �1 1 I I 1 L.Itls��l fJ'Lit k' I a 1 rl l�+ Ji �t� 741� i II I ; �Pu 1 � r III I�II�I III- � y Ifl I: ff I 'I 1�II�. i I�' i k1F`at it 11 Nt (aln vr�tl i{Etj I fnl j , ;�LIIIIII pNti�jl 1 ' III I� � M, P� I�� ��II�SI��I ���1� BSI{ w�I'� ;j� L�illliCt1Y11I��l�iii {h li r ,�ina' ! i J��ijI�6('al,�Ii41hc" !1IIl!'��I III 1 f 2v _ } s f r}_4i•-"� ..��' �-E} �- __ mot.��-iji� '7,Whf ,I h (f P}IU fl NI PPI n l +)f 7 r) f tlf f tlV im LEI u R f���lG�f111t i;l f 7r ff�7 rr �� ilff i 1. �a�4 rll)�UL�„i� 1�� ITN 1 I i t i i l JJ s it Il�f pl l 11d IT, I�iAi 7f� ti ! ii �I I i�y �¢I; f tl � 1ii}���f� w1 ��������la�`��, u s i 1 ' I _ .rites" I _ SECOND AIRPORT PROPERTY DIMENSIONS OF SSC BUILDING Singe the original Statement of Qualifications process was completed,this Airport Property has became vacant and is included in the Scope of Work for this contract. The facility has been occupied by a go-cart manufacturer, SSC Racing, and the entire building is vacant and available for tenants. Following is an overview of the property. Main Building = 18,000 sq. feet Office Loft= 1,280 sq. feet Assembly Building = 10,164 sq. feet Loft= 10,164 sa. feet ESTIMATE©TOTAL: 39,608 sq.feet 56 ..... ........ . -- LEGAL DESCRIPTION OF DEMISED PREMISES Those certain portions of section 13, Township 4 South, Range 4 East, San Bernardino Base and Meridian, in the City of Palm Springs, County of Riverside, State of California,.being more particularly described as follows: Commencing at the Northeast comer of said section 13, thence along the northerly line of section 13, South 89*48'00" West a distance of 508.91 feet; thence South 0*12'00' East a distance of 71.11 feet to the true point of beginning, thence North 51*10'25"West a distance of 66.28 feet; thence South 0*1836' East a distance 336.50 feet; thence South 89*48'00'West a distance of 253.27 feet; thence South 0*12'Mr East a distance of 252.58 feet, thence North 89*33'00" East a distance of 370.73 feet, thence North 2*05'05' East a distance of 145.95 feet; thence South 89*48'00'West a distance of 15.82 feet;thence North 0*120000 West a distance of 399.89 feet; thence South 89*48'00"West a distance of 56.61 feet to the point of beginning. Said parcel containing 2.882 acres. IRV 615425 vt - - DEPICTION OF DEMISED PREMISES 5a9'4a'O'M 559'4a'0'M 669.7r 159.86' �.'�O�a 91' _ — 1a 71.11' "-r ��•tr 9'48'00•w N5170'25' 86.26' 1 4 pW YOI se9�ao`w i i �s it .PKC i t - d S � 'lop _. `.. n ir- a � , i - t d '�+749r' 'd^`3 1 Y✓'nLt L w'v el,i4,e z7xy�A` t T -.�. >'� "' 4' lF F f 'r Y` D f3$s , ' ax✓r ast°S ,Yazd l� ,in3><t�� p �.� �rtV f9� v b F;, - , -Z � 3 f Y tti (s .. €- � x �4, r '" f b r.. � �� Dt}'.•,? i 1 b � r 1{' �e G'4 t'^' �.'� a^ti � "4r' �.'a t 'h t a Y��� r �{ � 'ell �:"r .� sr k• � � r �.a $'��" ,�,�rP?'y d u m „� �s # �yam"" ��t ��,�,,•i`w'st�t o A 5.d.1 f f �s�# 7 ,�F�� f � �, �.� ��'.,s � �� �.ni 7;�#� � i}'M�44"{� ^xyT r{ 5 di 3�*,£.,�#y�`•t.. fin '�� � Y9 zh rr � r. - � �' � "�'� �.#S'�}`L�.hfi<#`" Th!"^�'yTJSz��„K,B����y'�'�'2��?�,�,'s•Y$�t�. �,� �.>2'C{Y u��t+,� 'iF'ib �" 3 �� � ..u�.d'AbY'����"6��•3d�'4d>t.��5�"FfT*Y�aY�3 '�'P < d,�S :J-'�'`"kk•y�yw 4,t5s ��A�r ,€.-9�ry¢i .Th S z' F YL i 7 � y y, 5V+t :`is 3s}xb pt .11 �:' 4tY f�. Fet w, w la. id . 5 !x � k 4 �X�� �r15 i. 3Y i 'Lh✓ ^W�`� V° 'i�, a rK 4�.� %�.&�`d. re;a� r rx ar/�issd aXS&e �y yi" rP „ xr �kt'4`•a � a 9, �'G lA �ti�^'' *>µ�'§; xsJ k!: >Ly ; J �`p�' 9.�:.7�Vt :4A���r ",o � .✓, +.:, xw�7 e:yt i�'y a �A ��� tt%3.t.� �fry,�.0 r.} .7 'c t � � J s 'e { �.", N,'�tt i` 1x� ><a Y � ,.+a �+/1'�'+:;"'F'1"•M � � atY''� ��'%U_ c >K s�l�. `"''v" r ;t''v.� a'�1'"'��" xr�. ..x. v. r. ¢t �•'2 K�54p msth&"? w k E, t `y;• :`".i:x+.sw u ^ants 4t5ay�g�+ t9r/.t1:=?v ✓. 5rw k' y�>t- }r l s 7xrtr.' c '"`. � a 4;y�a '� x ox<+Ns.:'m �.e � Ji 4 4, � fa}i Y �f r,1 1. Lu yw'4 a rt�. v G r r I se t rrt;t"' Yh L y, t+'rH�>4•Y4r+. f rJ w•,s7 M* . t E��.�x� r I I +. r i Es Is r,�•Fx w '€k�7kyh�' tx ✓l.nx �r. > °✓ .x �"'� I�t e��+�: t z x a s H{ t ��IA qxt s} 1�„ x >,' .��s 7 x '''.sl',w,Fh�� Y 5 r '. N* rY t1., � � ('Y •�♦ ! rx �tf'hy,tl�r'.AS��Y�} ��s�I y ,3 . ' �`�"' � � "rt 3+c� y,d �Ss;R� t a^✓lR"< Ld-r p 9 •. h` .Pi�i`�"n°ETJ`v..�"lt u,�q,�g� l,�y � � D r �.{�} >' -s w ° �f`''�'•4 t �J eft Mhr 7 4 ' �n` r� v `W��,�}k .r l ^>� YGFn, t�✓ s�z � ''`"�F e r x t v � I kE 'hl 8^.h�,.nad k�f,D� tE��-�,iS¢.i�ra.��'�l A�FM` x�,$rgr ran'.Fr`' �i' .E '4 ,XC"wts7u•.,o ' F ,r r6�. S'1 "Sk £t t::m rt�$$?,�," yr rc.. �fx<sa ^ )r'e° •�.. t 1?!a"di 7,iaK 34+�+'F§`as' �a{y 3�y �i 5 .Pq ,a,. � �+ ...ri a3+wl(b PY's+. <s`i in3�u��^.'z•7�-s#'"�4.o-s�xl�Yi's.<r+rF+"�^`�'�s�i�* w 4 t ,r`t -`ab N� ,t\_ F �v s �� '.4'��y��k c s �k"T��t�l � � �. �Yva"chxrs•.'k# °a t a.r «f xFl rs< �� A YTS Ya ��� i � tye 5}^r u..�,,, Er.. s r Cs *µ3 >`�$„4' 'afiR > is � � �'?��, a�uti"ly#'•i�t a l+jd ;:tat n ✓ .y t �I } t x t r u ' r 'R tt +xy.c I �7'"'£i�wil r"s9'g�g�vaNy. �' f S" 4'4 a�'* '.xsr�i+�.0 �,'rM tv��.'4sat"� w s Y�� s A •�' rtY i Ay t 7 u'7'StAvx 9''<e �� �, #`�a,w" C t r "-�,} G" 7 �,q�.. �"'b y!� ,� °`�y,�• ika,+� qqy.$ ,�J?? � i' '.r '4{ h ; t.; E tit 5 " y�'r✓�a�'a 'eq�aZ,d� Mia'xf tJ�y��,' '+'�^�« Y F'�'I J�aAA''i n..:..e �.b, I u 'f✓, i ) U y.tF"y. }t, tY'lj� k� � t`.�/L�hPrKri�k.S`(Jy'� * �t41+ry� S�'.kkh*'Si7la"+x{S. t�i t .7 ' y '. f �ktin fi S�' ^ T �" t t�✓^ik^.+ q'2Yftt IK + Jlba yaJSt� dins SSS��.k'w°" Y !3�`3R %`"xNf 9 �°t < _r¢ ., t• �' �.!}1fG,a>t r rl ." F�Ey"Y R n$ :� Y ?K J ;,x ,j i^�°f'9^�id'deY���r�� r�'u x w 3n,,�fs��s ."i hu7 ,y'q yt G15, 5.. xt a 'tR46'S�` •.,4 x a .xb tq't i n /XW :-ta'l � t R r � �"�f i�S"�'„'l�^� fi w �' $Y Y ref• 11. �k # '� �... �y.at '. 2 �5 �.5m�, T e k'.. j'. �#A�'., :: r pf •..� -•>� $vt'fir `4 Af wK x �':��x E ry� S2' ir` F 5J .,..w., 1 ---- -- EXHIBIT"C" CONSULTANT'S PROPOSAL 7n6n.! 63 Sperry Vary Ness_ STATEMENT OF QUALIFICATIONS PALM SPRINGS INTERNATIONAL AIRPORT SUBMISSION i Presented Submission Contents By: John Stiles " information on Sperry Van Ness 2066 Tamarisk Road Key Personnel Palm Springs, CA 82262 ° Past ExpedenoetRefereneas 760.323 4886 ■ Scope of Services stllesj@sVn.com ` Local Preference 6A i Sperry Van Ness, Asset Management l Leasing l Investment Sates October 26,2010 To Whom It May Concern: I am an independent contractor associated with Sperry Van Ness Real Estate Advisors, a nationwide firm. The firm was founded by Rand Sperry and Mark Van Ness in 1988 in Irvine, California and has enjoyed excellent growth over the years. With full service brokerage offices throughout the United States, the support provided by these offices in marketing properties has proved very effective even in a down market. More information on Sperry Van Ness follows this letter. As a Licensed California Real Estate Broker, I am authorized to sign for SVN in all cases where we take listings. My full contact information is: John Stiles,Vice President Sperry Van Ness 2066 Tamarisk Road Pahn Springs,CA 92262 Phone:760-323-4886 Celli 760-567-9219 Fax: 760-323-4886 Email:stilesjnasvn.com I have worked, as a licensed real estate professional since I was first licensed in 1982. My experience is in the Coachella Valley. With a local presence and a national platform we are prepared to provide a high level of professional service to the City of Palm Springs. Sincerely, John D. lea m Vice President/Broker 65 2066 Tamarisk Road Palm Springs, CA 92262(760) 323-4886 Fax: (760)323-4886 www.svn.com Lkense ID: 00816328 Spe+'ry Van Ness 1s o:=q:e;eyed trademark of Spei;a ran Mess International Co gto < ty: - .. .. _._. ..... .. . ..... Why Sperry Van Ness Rand Sperry and Mark Van Ness first met while working on opposing sides of an investment deal in 1977. Mark's client wanted to purchase a property listed by Rand,whose firm did not cooperate with outside brokers. Imagine if your own broker actually discouraged buyers from bidding on your property! It happens everyday. Mark represented his client in the transaction, but received only a small referral fee—not a commission from Rand's broker. This common practice of broker exclusion causes properties to sell for less than their actual value, or not se Al at all. The proof?Mark sold the same prop- erty soon after, demonstrating the value of full broker cooperation—with a 400 percent profit for his client. From Solution to Revolution - Sperry Van Nesse was created in 1987 with a new philosophy. putting the clierf's interest er first, by aggressively marketing to and cooperating with all brokers. This strategy creates a ."bidding war" in the marketplace. In an industry where the status quo is to double end deals, Sperry Van Ness forged a new approach.We have a written policy of cooperation on every listing. No other brokerage firth does that! Even today, Sperry perry Van Ness remains the only firm that places the client's interests first, with our policy of marketing to the entire brokerage community. "Giving up half your income in orderto put clients first is something many brokers cant swallow." -Mark Van Ness jIII SPWVVan t . The rMorrnetbn ISted above has been obtakwd from so=m we be9eve b be reh",h , -. owrever,we aoxpt no respo e"ity for bs oonvotn ns. Why Our System Works Consider This The country's top five national brokerage firms account for only thirteen percent of all transactions. The other 87 Percent of transactions are conducted by other national firms, regional firms,and independent brokers. Since Sperry Van New is the only national fire that markets to the entire brokerage community,even-if you hired the top five brokerage firms to fist your property,you would still be missing out on 87%of the other market. We mobilize the entire brokerage community to work for you-something that no one else doesl 52%-Independent 35%-Other Notional, Regional and Local Hens 13%-Largest Five ® So, if you're not working with Sperry Van Ness, you're missing out on 87%of the marketplace. Sperry Van Ness Broker Cooperation Policy We are the only major brokerage firm with a Polcy of proactive broker cooperation on every listing to gain maximum exposure and to ensure that you receive the highest price the market r will allow for your property. We have our own buyers as well,but they represent just a a fraction of the pool of viable investors. So, even our own buyers must compete with all buyers in the marketplace. The Proof is in the Results! Sperry Van Ness invests in state-of-the-art marketing tools to further support our"client first" Policy. Sperry Van Ness has been ranked as one of the most powerful commercial brokerage firms in the U.S. (Commercial Property News). III Sperry Van Ness. The kdbrmawn Iisw above has been Obtsr"bm sources we berreve to be reftaWe,however,we accept no respwsib for rb comans.s. 67 Ak, ALA- 41 � � x F� i t§v s� , • A Y 6 Y f f { +.vY tii1 9f. 1 4R(� SI f v j Page I of 2 STATE OF CALIFORNIA DEPARTMENT OF REAL ESTATE The Ikense inkmu tion shown blow represents public information taken from the Department of Real Estates database at the time of your hWITY.It will not rellea Pending changes which are Pdati Also,the Manse information provided includes mfstraCfve actions that have been taken went database u fig, and Professions Code and/or the AdministratWe Procedure Ad.All of the information dkPlayed Pubgainst kInfomratibn Although pursuant to the ithe business and mailing addresses of real estate Ilotvsees are included,this Information is not intended for mass mailing purposes. License information taken from records of the Department of Real Estate on 10/26/2010 8:23:02 PM License Type: BROKER Name: Stiles, John D Jr Mailing Address: 2066 TAMARISK RD i PALM SPRINGS, CA 92262 License ID: 00816328 Expiration Date: 05/29/13 iLicense Status: LICENSED Broker License Issued: 04/22/82 (Unofficial -- taken from secondar y records) Former Name(s): NO FORMER NAMES Main Office: 2066 TAMARISK RD r PALM SPRINGS, CA 92262 DBA NO CURRENT DBAS ® Branches: NO CURRENT BRANCHES Affiliated Licensed Corporation(s): 01096972 - Officer Expiration Date: 12/16/94 Recreation Properties International r Inc EXPIRED AS OF 12/17/94 00853562 - Officer Expiration Date: 09/22/03 r Cove Management Services Inc EXPIRED AS OF 09/23/03 01294815 -Officer Expiration Date: 08/28/04 Resortquest International Inc EXPIRED AS OF 08/29/04 00814650 - Officer Expiration Date: 06/04/97 J D S Financial EXPIRED AS OF 06/05/97 � ss http:/Iwvwy2.dre ca.gov/PubiieASP/pplinfo.asp?License id=00816328 10/26/2010 r Page 2 of 2 CorreaFeenY: NO DISCIPLINARY ACTION NO OTHER PUBLIC COMMENTS »» Public information request Complete «« i i 1 j r r r r ► ► 70 ► hV:/1 .dre ca.gov/PublicASP/pphnfo.asp?License id=0D816328 10/26/20I0 ® Sperry Van Ness Advisors John D.Stiles has served as Vice President Tor Sperry Van New since 2001. specializing in the sale and Was of loVeatment properly in the Palm SPm`Qs00O3dh0ft Valley.CaUfanie market Will more than 27 years of commercial volume reaad m excess of�0 mr7torh.In aansadiars with a salt Sperry Van Ness Achiever award given to the firm' s tap producers in 2005 and 2007. X Prior lo jdswrg Sperry Van Ness,Styes owned and operated a=nmardal real �t estate Udwrdpe firm. He has more trap 13 years of banking e*erience kwkWkg real estate and con mertsl bars.Also,as a property manager for one of the largest carnmercial development firms in the area,he was Wspotrsble for WasIng property and maintenance_Pmvm*.he"a the executive"director or Una Coachella Valley Enterprise Zone where he gakned a working WwMedge of - various business Um MOOM es and gained experience working with local governments. S &o background ksiudes ban involved in all phases of leasing Rwasematon),selling and buying of propetBes. He has WmI*W sales industrial and retat propertes throtghwA the Cos Valley- and-has served 8a a court appokded recelver nce in Indian lease land transactions, John Stiles As an active member of his communily.Stiles is a past president of the Palm DRE#00816328 springs Chamber of Commerce.Airport Commlsston,Convenyon&Meters Vice President Bureau,Rotary Club,Desert Area CommereW Information Exchange and Collage Sperry Van Ness of the Desert Board of Trustees.He was a co-founder of the Coachella valey � a past prahYderd of the Palm Springs Economic " CoMaralion Mae received his bechebts degree from Cknmont MdCenna College. i Sperry Van Ness, i 71 PAST EXPEPtENCE/REFERENCES Licensed since 1982 and active in the Coachella Valley Commercial Real Estate Market since that time. As an active broker, I have been involved in all types of commercial transactions including but not limited to: large land sales, office and industrial sales &Ieasing and Indian Lean Land transactions. Size or lack of size of a commercial real estate transaction should not be major criteria for judging experience. Over the years most qualified commercial.brokers have done a variety of R6 transactions that would give them experience for this project. It is difficult to categorize this project. Will it be leased as one entity or a number of smaller buildings? Given the uncertainty of market acceptance,I think the overall experience of a broker is the key to successfully leasing out the property. Following are three references in Palm Springs that I am currently marketing and leasing. 1. Rancho One 11 office.park an 18,000 s/f project in Rancho Mirage. This is an office leasing project involving unfinished twits. To complete a lease I must work with a.tenant on a floor plan, get a cost estimate and thm make a leasing proposal. A number of issues are involved in eventually executing a lease. Contact: Martha Higgins,Vice President Wessman Development Co. 760-325-3050 MatthaQwessmandevelopment com 2. Tramway Industrial Cuter is a 12,000 s/f multi tenant project in Palm Springs. These are finished units and I am marketing.to the small business organizations through direct ® mail,property sign,bar code and limited newspaper advertising. Contact: David Bell,Owner 760-325-2780 davestoe(agoi.com 3. 3001 Tahquitz Canyon Way office building of 11,530 A. Leasing finished office suites to professionals. Need to negotiate lean terms, possible tenant improvements and conclude a lease. Contact: Ken Kishimizu,President of Tahquitz Properties,Inc. -� 760-322-6884 emckengearthiink.net R II Sperry Van mess. 72. SCOPE OF SERVICES i • Marketing a property with the goal of successfully,leasing a property requires the knowledge that you never know where your client will come.from. With that thought in mind a successful marketing program is designed to reach as many prospects—brokers and businesses-as possible. The following page entitled Marketing Services Provided outlines the full of tools-utilized by Sperry van Ness in their mark range marketing efforts. Following that page is a draft Marketing Calendar which we review with our clients as we begin a marketing ongoing communication we provide a monthly program. To there is madketing report- A draft copy of this report �. follows the calendar. Combining our advanced tools with our Marketing Calendar and continuing Communication about our efforts we offer our clients professionahzed services with proven results. The Palm Springs Airport web site is a challenge as it is primarily a travel site. The site information icon would have to be placed very visibly on the home page to try and obtain some activity finm the site. There would have to be some modification to the information provided to include the brokerage firm representing the airport and contact information. Working this site into the marketing program would require marketing meetings with staff, IT personnel and Sperry van Ness to determine how to best utilize the site due the limitations of the Palm Springs web page. Probably more beneficial to the leasing effort is the City of Palm Springs Economic Development site. This site has a real estate section restricted to Palm Springs connected to Loopnet. When the airport property is listed and placed on Loopnet the property would be available to anyone searching for commercial properly in the City of Palm Springs. 1 1 1 t E i III Sperry Van lNem . 73 MARKETING SERVICES PROVIDED OBJECTIVE ELECTRONIC LISTING SERVICES To provide the greatest possible exposure for each Listed Properties are placed on national electronic Property in SVN's inventory. Our policy is to Commercial property listing sites. These sites are cooperate with all brokers and investors as the origin available to brokers,investors and the general public. of the lessee is unknown until they become aware of the property. LOOPNET— www.l000net.com BROCHURE Desert Area Commercial Information Exchange— www.desertareacie com A Property mu"e brochure is prepared for all Desert Area Multiple Listing Service(MILS)— properties and is distributed electronically or in hard www.caidesertreatbDrs.com 'copy. Property Line— www.prope&fine.com NATIONAL TELECONFERENCE Commercial source— www.xmmercialsource com National Marketing Cali to all Sperry Van Ness American Industrial Real Estate Association Agents when the property is listed. www.airea.com SVN NATIONAL INVENTORY Other sites receive the listings due to the distribution agreements between Loopnet and DACIE to share Property is added to SVN's national inventory base information for certain subscribers such as Riverside and.e-mailed to all SVN County EDA and CityFeet agents,outside brokers and investors on .the e-mall list which contains about DIRECT MAIL 55,000 addresses. BROKER CONTACTS' Postcards are utilized to make direct contact with Prospects. Mailing lists vary from 200 to 1800 names A proprietary list of over 165 Coachella Valley both in the Coachella Valley and around the country. brokers and about 229 Southern California brokers Speck mailing lists may be pumhased for unique who receive e-mail fflers (email blasts) on a proms' . consistent bests. Also utilized are commercial firms PROPERTY SIGNS who send email blasts to individual states or nationwide. (One firm's data base is about 188;000)1h SVN All s listed by Sperry Van Ness have 3 x 4 countrywide. email axes Op an SVN Agents Prop"signs posted on the property. 10 Desert Area Commercial information Exchange, an BAR CODES organization of local commercial brokers, meets monthly where Properties are discussed and property Attached to Property signs. Smart phones can fliers distributed. download all Property information. ADVERTISING Wail Street Joumal and Los Angeles Times R advertising is used when appropriate. in the past,we heve advertised in Korean & Chinese language j newspapers. ` r.renae III Spent Van Ness. 74 WWWWWW ! ! lWO # ! W! ! ! ! ! !! ! i ! ! ! ! �.lii PSP Vlarkefin Calendar Action Item E MARKETING START-LIP Month 1 Month 2 Month 3 Prepare Marketing Brochure Month 4 Month 5 Month B Phoms/311des Instaii Leasing Sign on Property 4 FORUMS Local SVN Broker Forum Company lMde Sales Forums M MARKETING Email to outbids Brokers Poet"'ll Mated to Brokers and Prindpale Nationwide Email Bloat to Investors and Brokers 11 CONTACTS Contact Active BuYers and Sellers Follow Up on All NEWSPAPERS/INTERNET ADVERTISING LocagReglonal Advertising Wall Street Journal Sperry Van Ness Web Page LoopNeLoorn Desertareaole com Propemne.00m ■ FEEDBACK Wrkten Communication Meetings(as Needed) -.i UT The Information listed above has been obtained from sources we behave to he retiabie, however,we accept no res - AU Sprrry Van Nrssw'bfftns Indepnrahrnlly(IM42d anti Oper:niarl. ponstbisty for its correctness. marketing .Report ,.� Email 10;.1— 3:58pm WoJeet _ Contact' Thomas P.Nolan,A.A.E./Palm Springs International Airport User 1 User 2 0 Sent padoge User 3 0 Sign calf s User 4 0 Logical 3 Y Project Palm Springs International Airport 0 Logical 4 Status Information Request Notes ReceNetl notice of for Statement Cations. Follow up 10/13/10 4:01 pr Subject Contact: Thomas P.Nolan,A.A.E./Pafm Springs International Airport User 1 User 2 0 Sent package User 3 - 0 Sign call User 4 0 Logical 3 Project Palm Springs IntemaUonaf Airport 0 Logical 4 - Status PropertV Tow Notes Drove PSUSD ro to a feet#tile 'ect. Letter 10/26/10 4:03 pr Subject Contact'. Thomas P.Nolan,A.A.E./Palm Springs InWmetional Airport - User 1 User 2 0 Sent package User 3 0 Sign call User 4 0 Logical 3 `. Project Palm Springs International Airport fl Logical 4 rPresa tation Notes Delivered Statement of allfications the of Palen i I P For more Information contact. John Stiles Stiles ale Associates REA 760-323-4886 9dSUles®dc.rr.com i o��0 ra6eee.vVeaaa�notdwdub _ �/y rtuuiB m 0rtllepopw4cYouEIWCmunixtan ave4rWon B�° ' ia• � M 10125m06 1 r�rmrauw�s.sroeray.aeaspmoaq; Page 1 LOCAL PREFERENCE This is a request of Local Preference per Notice Inviting Statement of Qualifications dated October 6, 20I0. A copy of my current City of palm Springs Business License is below. CITY OF PALM SPRINGS BUSINESS LICENSE 32W E TAHQUITZ CANYON WAY,PALM SPRINGS, CA 9M62(760)323-SM PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. BUSINESS NUMBER: 97009797 EXPIRATION TAX/ADMIN.FEE CERT NO BUSINESS TYPE: CONSULTING/REAL ESTATE 03/31/2011 18.00 26042 OWNER NAME: STILES,JOHN 03/31/2011 67.00 26043 BUSINESS NAME: STILES,JOHN ® BUSINESS ADDRESS: 2066 TAMARISK RD PALM SPRINGS.CA 92264 r r STILES JOHN M ANCE OF gars LICENSE DOES NOT ENTITLE r 2666 TAMARISK RD THE LICENSER TO OPERATE OR MAINTAIN A BUSINESS IN VIOLATION OF ANY OTMW LAW PALM SPRINGS CA 92262 OR ORDINANCE. THESIS NOT AN MORSF.MErrr - OF Tim ACrlvrrY NOR OF Tax APPLICANTS - QUALIFICATIONS. . MUST BE POSTED IN A CONSPICUOUS PLACE r r r r to. Sperry Van PJesL t _ 77 r EXHIBIT"D" SCHEDULE OF COMPENSATION 79 EXHIBIT"D" SCHEDULE OF COMPENSATION Because this is a facility lease and not a sale of property, the compensation to the Consultant will be a negotiated lump sum payable after the lease agreement is executed by tenant(s) and then calculated as a percentage of the gross lease rentals to the City. Should the Consultant be unsuccessful in finding a tenant by the end of the term of the Agreement, there will be no fee paid. The terms of the commission shall be as follows: GROSS LEASE for a term of up to 30 years: lit year 6%of the gross lease rent 2nd year 6%of the gross lease rent 3�year 5%of the gross lease rent 4 yew 4% of the gross lease rent 5"'year 4% of the gross lease rent 6d'through 10"' ar 3%of the gross lease rent 11 m through 30"year 2% of the gross lease rent 1. Tenn of More Than Thirty (30) Years: If the initial lease tern is in excess of thirty (30) years, then the commission shall be calculated only upon the gross rental to be paid during the first 30 years of the term of the lease. 2. Sublease or Assignment 6% of the gross rent payable under the assignment Of subleasing of a gross lease during the balance of the term. If a cash bonus or lump sum is paid by the successor tenant, a sales commission shall also be paid in accordance with this schedule. 3. Monfh4o-Mon h Tenancy: The commission shall be 50% of the first month's rent but in no event less than $400.00. In the event a month-to-month subsequently executes a lease, either direct with the City or through the Consultant, within 24 months from the date of occupancy of the month-to-month tenant, then Consultant shall receive a leasing commission in accordance with the provisions of this schedule. 4. Extensions of Lease or Additional Space Taken: Should the tern of the lease be extended or the tenants occupy additional space, then a leasing commission shall be paid when said term is extended or said additional space is occupied. The leasing commission shall be computed in accordance with the provisions of this schedule and by using the rates .applicable as if the initial term of the lease had included said extension period or the premises initially demised had included said additional space. 772677.1 - - 80 ---.... . ----- 6. Purchase of Property by Tenant, Should tenant, his successors, or assignees purchase the subject property during the term of the lease or any extension thereof or within 180 after the expiration thereof, then a sales commission shall be paid when the purchase is affected. Said commission shall be 6% of the gross sales price less the amount of paid lease commissions related to that portion of the lease tern extending beyond the effective date of said purchase. 6. Leasing and subleasing commissions shall be paid upon execution and delivery of a lease by City and tenant 7. If City falls to make any payment at the time required, the delinquent sum(s)shall bear interest at the maximum rate permitted by law. 772677.(