HomeMy WebLinkAbout06117 - PUBLIC SECTOR PERSONNEL CONSULTANTS INC SALARY AND BENEFITS COMPENSATION SURVEY Kathie Hart
From: Perry Madison
Sent: Thursday, May 16, 2013 5:39 PM
To: Kathie Hart
Subject: RE: A6117 Public Sector Personnel Consultants (Salary and benefits compensation survey
for all classifications)
Yes we are done with them for now. Thanks for your help. I �
Perry
From: Kathie Hart
Sent: Thursday, May 16, 2013 1:56 PM
To: Perry Madison
Subject: A6117 Public Sector Personnel Consultants (Salary and benefits compensation survey for all classifications)
Perry:
Has the work on this agreement been completed? OK to close the agreement file?
Let me know, ok?
Thx!
*44
Kathie Hart CMC
Chief Deputy City Clerk
City of Palm Springs 44r(760)323-8206
3200 f. Tahqui tz Canyon Way fiff(760)322-8332
Palm Springs, CA 92262 0Kathie.Hart6DPa1m5 ngsCA.99
Please note that City Hall is open 8 a.m. to 6 p.m. Monday through Thursday,and closed on Fridays at this time.
1 I
CONSULTING SERVICES AGREEMENT
PUBLIC SECTOR PERSONNEL CONSULTANTS
THIS AGREEMENT FOR CONSULTING SERVICES ("Agreement") is made and
entered into on .,,. ,�iE'i "# 2011, by and between the City of Palm Springs, a California
charter city and mu ipal corporation ("City"), and Public Sector Personnel Consultants, Inc.,
an S-Corporation ("Consultant"). City and Consultant are individually referred to as "Party" and
are collectively referred to as the"Parties".
RECITALS
A. City requires the services of a Personnel Consultant, for a salary and benefits
compensation survey for all classifications, ("Project").
B. Consultant has submitted to City a proposal to provide a salary and benefits
compensation survey, to City under the terms of this Agreement.
C. Based on its experience, education, training, and reputation, Consultant is
qualified and desires to provide the necessary services to City for the Project.
D. City desires to retain the services of Consultant for the Project.
In consideration of these promises and mutual agreements, City agrees as follows:
AGREEMENT
1. CONSULTANT SERVICES
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant shall provide a salary and benefits compensation survey for all
classifications, services to City as described in the Scope of Services/Work attached to this
Agreement as Exhibit "A" and incorporated by reference (the "services" or "work"). Exhibit
"A" includes the agreed upon schedule of performance and the schedule of fees. Consultant
warrants that all services and work shall be performed in a competent, professional, and
satisfactory manner consistent with prevailing industry standards. In the event of any
inconsistency between the terms contained in the Scope of Services/Work and the terms set forth
in this Agreement,the terms set forth in this Agreement shall govern.
1.2 Compliance with Law. Consultant services rendered under this Agreement shall
comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful
orders, rules, and regulations.
1.3 Licenses and Permits. Consultant shall obtain at its sole cost and expense such
licenses, permits, and approvals as may be required by law for the performance of the services
required by this Agreement.
AID1`J� ,,; L vIEIUT
Revised:6116110
720599.1 ORIGINAL BID
A ND/G1R ;^2EEMENT
1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that
it has carefully considered how the work should be performed and fully understands the
facilities, difficulties, and restrictions attending performance of the work under this Agreement.
2. TIME FOR COMPLETION
The time for completion of the services to be performed by Consultant is an essential
condition of this Agreement. Consultant shall prosecute regularly and diligently the work of this
Agreement according to the agreed upon schedule of performance set forth in Exhibit "A."
Consultant shall not be accountable for delays in the progress of its work caused by any
condition beyond its control and without the fault or negligence of Consultant. Delays shall not
entitle Consultant to any additional compensation regardless of the party responsible for the
delay.
3. COMPENSATION OF CONSULTANT
3.1 Compensation of Consultant. Consultant shall be compensated and reimbursed
for the services rendered under this Agreement in accordance with the schedule of fees set forth
in Exhibit"A". The total amount of Compensation shall not exceed $22,000.00.
3.2 Method of Payment. hi any month in which Consultant wishes to receive
payment, Consultant shall submit to City an invoice for services rendered prior to the date of the
invoice, no later than the first working day of such month, in the form approved by City's
finance director. Payments shall be based on the hourly rates set forth in Exhibit "A" for
authorized services performed. City shall pay Consultant for all expenses stated in the invoice
that are approved by City and consistent with this Agreement, within thirty (30) days of receipt
of Consultant's invoice.
3.3 Chances. In the event any change or changes in the Scope of Services/Work is
requested by City, Parties shall execute a written amendment to this Agreement, specifying all
proposed amendments, including, but not limited to, any additional fees. An amendment may be
entered into:
A. To provide for revisions or modifications to documents, work product, or
work, when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Consultant's profession.
3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being
appropriated by the City Council of City for each fiscal year. If such appropriations are not
made, this Agreement shall automatically terminate without penalty to City.
4. PERFORMANCE SCHEDULE
4.1 Time of Essence. Time is of the essence in the performance of this Agreement.
2 Revised:6/16/10
720599.1
4.2 Schedule of Performance. All services rendered under this Agreement shall be
performed under the agreed upon schedule of performance set forth in Exhibit "A." Any time
period extension must be approved in writing by the Contract Officer. All work shall be
completed no later than June 30, 2012.
4.3 Force Maicure. The time for performance of services to be rendered under this
Agreement may be extended because of any delays due to unforeseeable causes beyond the
control and without the fault or negligence of Consultant, if Consultant notifies the Contract
Officer within ten (10) days of the commencement of such condition. Unforeseeable causes
include, but are not limited to, acts of God or of a public enemy, acts of the government, fires,
earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, and
unusually severe weather. After Consultant notification, the Contract Officer shall investigate
the facts and the extent of any necessary delay, and extend the time for performing the services
for the period of the enforced delay when and if, in the Contract Officer's judgment, such delay
is justified. The Contract Officer's determination shall be final and conclusive upon the parties
to this Agreement.
4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this
Agreement, this Agreement shall continue in full force and effect for a period of one year
commencing on July 1, 2011, and ending on June 30, 2012, unless extended by mutual written
agreement of the parties.
4.5 Termination Prior to Exuiration of Term. City may terminate this Agreement
at any time, with or without cause, upon thirty (30) days written notice to Consultant. Where
termination is due to the fault of Consultant and constitutes an immediate danger to health,
safety, and general welfare, the period of notice shall be such shorter time as may be determined
by the City. Upon receipt of the notice of termination, Consultant shall immediately cease all
services except such as may be specifically approved by the Contract Officer. Consultant shall
be entitled to compensation for all services rendered prior to receipt of the notice of termination
and for any services authorized by the Contract Officer after such notice. Consultant may
terminate this Agreement, with or without cause, upon thirty(30) days written notice to City.
5. COORDINATION OF WORK
5.1 Representative of Consultant. The following principal of Consultant is
designated as being the principal and representative of Consultant authorized to act and make all
decisions in its behalf with respect to the specified services and work: Matthew Weatherly,
President. It is expressly understood that the experience, knowledge, education, capability, and
reputation of the foregoing principal is a substantial inducement for City to enter into this
Agreement. Therefore, the foregoing principal shall be responsible during the term of this
Agreement for directing all activities of Consultant and devoting sufficient time to personally
supervise the services under this Agreement. The foregoing principal may not be changed by
Consultant without prior written approval of the Contract Officer.
5.2 Contract Officer. The Contract Officer shall be the City Manager or his/her
designee ("Contract Officer"). Consultant shall be responsible for keeping the Contract Officer
fully informed of the progress of the performance of the services. Consultant shall refer any
3 Revised:6/16/10
720599.1
decisions that must be made by City to the Contract Officer. Unless otherwise specified, any
approval of City shall mean the approval of the Contract Officer.
5.3 Prohibition Against Subcontracting or Assignment. The experience,
knowledge, education, capability, and reputation of Consultant, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall
not contract with any other individual or entity to perform any services required under this
Agreement without the City's express written approval. In addition, neither this Agreement nor
any interest may be assigned or transferred, voluntarily or by operation of law, without the prior
written approval of City.
5.4 Independent Contractor. Neither City nor any of its employees shall have any
control over the manner, mode, or means by which Consultant, its agents or employees, perform
the services required, except as otherwise specified. Consultant shall perform all required
services as an independent contractor of City and shall not be an employee of City and shall
remain at all times as to City a wholly independent contractor with only such obligations as are
consistent with that role; however, City shall have the right to review Consultant's work product,
result, and advice. Consultant shall not at any time or in any manner represent that it or any of
its agents or employees are agents or employees of City.
5.5 Personnel. Consultant agrees to assign the following individuals to perform the
services in this Agreement. Consultant shall not alter the assignment of the following personnel
without the prior written approval of the Contract Officer. Acting through the City Manager, the
City shall have the unrestricted right to order the removal of any personnel assigned by
Consultant by providing written notice to Consultant.
Name: Title:
Matthew Weatherly President
6. INSURANCE
Consultant shall procure and maintain, at its sole cost and expense, policies of insurance
as set forth in the attached Exhibit "B", incorporated herein by reference.
7. INDEMNIFICATION.
7.1 Indemnification. To the fullest extent permitted by law, Consultant shall
defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless City, its
elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified
Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs,
judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses
including legal costs and attorney fees (collectively "Claims"), including but not limited to
Claims arising from injuries to or death of persons (Consultant's employees included), for
damage to property, including property owned by City, from any violation of any federal, state,
4 Revised:6/16/10
7205991
or local law or ordinance, and from errors and omissions committed by Consultant, its officers,
employees, representatives, and agents, that arise out of or relate to Consultant's performance
under this Agreement. This indemnification clause excludes Claims arising from the sole
negligence or willful misconduct of the City, its elected officials, officers, employees, agents,
and volunteers. Under no circumstances shall the insurance requirements and limits set forth in
this Agreement be construed to limit Consultant's indemnification obligation or other liability
under this Agreement. Consultant's indemnification obligation shall survive the expiration or
earlier termination of this Agreement until all actions against the Indemnified Parties for such
matters indemnified are fully and finally barred by the applicable statute of limitations or, if an
action is timely filed, until such action is final. This provision is intended for the benefit of third
party Indemnified Parties not otherwise a party to this Agreement.
7.2 Desi¢n Professional Services Indemnification and Reimbursement. If the
Agreement is determined to be a "design professional services agreement" and Consultant is a
"design professional" under California Civil Code Section 2782.8,then:
A. To the fullest extent permitted by law, Consultant shall indemnify, defend
(at Consultant's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of the
project is required, (individually"Indemnified Party'; collectively"Indemnified Parties") against
any and all liabilities, claims,judgments, arbitration awards, settlements, costs, demands, orders
and penalties (collectively"Claims"), including but not limited to Claims arising from injuries or
death of persons (Consultant's employees included) and damage to property, which Claims arise
out of, pertain to, or are related to the negligence, recklessness or willful misconduct of
Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent,
reckless or willful performance of or failure to perform any term, provision, covenant or
condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified
Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or
willful misconduct of the City and its elected officials, officers, employees, agents and
volunteers.
B. The Consultant shall require all non-design-professional sub-contractors,
used or sub-contracted by Consultant to perform the Services or Work required under this
Agreement, to execute an Indemnification Agreement adopting the indemnity provisions in sub-
section 7.1 in favor of the Indemnified Parties. hi addition, Consultant shall require all non-
design-professional sub-contractors, used or sub-contracted by Consultant to perform the
Services or Work required under this Agreement, to obtain insurance that is consistent with the
Insurance provisions as set forth in this Agreement, as well as any other insurance that may be
required by Contract Officer.
8. RECORDS AND REPORTS
8.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer
reports concerning the performance of the services required by this Agreement, or as the
Contract Officer shall require.
5 Revised:6/16/10
720599.1
8.2 Records. Consultant shall keep complete, accurate, and detailed accounts of all
time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant
shall keep such books and records as shall be necessary to properly perform the services required
by this Agreement and enable the Contract Officer to evaluate the performance of such services.
The Contract Officer shall have full and free access to such books and records at all reasonable
times, including the right to inspect, copy, audit, and make records and transcripts from such
records.
8.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of this Agreement
shall be the property of City. Consultant shall deliver all above-referenced documents to City
upon request of the Contract Officer or upon the termination of this Agreement. Consultant shall
have no claim for further employment or additional compensation as a result of the exercise by
City of its full rights or ownership of the documents and materials. Consultant may retain copies
of such documents for Consultant's own use. Consultant shall have an unrestricted right to use
the concepts embodied in such documents.
8.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer.
8.5 Cost Records. Consultant shall maintain all books, documents, papers, employee
time sheets, accounting records, and other evidence pertaining to costs incurred while performing
under this Agreement. Consultant shall make such materials available at its offices at all
reasonable times during the term of this Agreement and for three (3) years from the date of final
payment for inspection by City and copies shall be promptly furnished to City upon request.
9. ENFORCEMENT OF AGREEMENT
9.1 California Law. This Agreement shall be construed and interpreted both as to
validity and to performance of the parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this
Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Consultant covenants and agrees to
submit to the personal jurisdiction of such court in the event of such action.
9.2 Interpretation. This Agreement shall be construed as a whole according to its
fair language and common meaning to achieve the objectives and purposes of the Parties. The
terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and shall
not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
6 Revised:6/16/10
720599.1
9.3 Waiver. No delay or omission in the exercise of any right or remedy of a non-
defaulting party on any default shall impair such right or remedy or be construed as a waiver.
No consent or approval of City shall be deemed to waive or render unnecessary City's consent to
or approval of any subsequent act of Consultant. Any waiver by either party of any default must
be in writing. No such waiver shall be a waiver of any other default concerning the same or any
other provision of this Agreement.
9.4 Rights and Remedies are Cumulative. Except with respect to rights and
remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the
parties are cumulative. The exercise by either party of one or more of such rights or remedies
shall not preclude the exercise by it, at the same or different times, of any other rights or
remedies for the same default or any other default by the other party.
9.5 Lezal Action. In addition to any other rights or remedies, either party may take
legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for
any default, to compel specific performance of this Agreement, to obtain injunctive relief, a
declaratory judgment, or any other remedy consistent with the purposes of this Agreement.
10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
10.1 Non-Liability of City Officers and Employees. No officer or employee of City
shall be personally liable to the Consultant, or any successor-in-interest, in the event of any
default or breach by City or for any amount which may become due to the Consultant or its
successor, or for breach of any obligation of the terms of this Agreement.
10.2 Conflict of Interest. No officer or employee of the City shall have any direct or
indirect financial interest in this Agreement nor shall any such officer or employee participate in
any decision relating to the Agreement which effects their financial interest or the financial
interest of any corporation, partnership, or association in which he/she is, directly or indirectly,
interested in violation of any state statute or regulation. Consultant warrants that Consultant has
not paid or given, and will not pay or give, any third party any money or other consideration in
exchange for obtaining this Agreement.
10.3 Covenant A¢ainst Discrimination. Consultant covenants that, by and for itself,
its heirs, executors, assigns, and all persons claiming under or through them, that there shall be
no discrimination or segregation in the performance of or in connection with this Agreement
regarding any person or group of persons on account of race, color, creed, religion, sex, marital
status, disability, sexual orientation, national origin, or ancestry.
11. MISCELLANEOUS PROVISIONS
11.1 Notice. Any notice, demand, request, consent, approval, or communication that
either party desires, or is required to give to the other party or any other person shall be in
writing and either served personally or sent by pre-paid, first-class mail to the address set forth
below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing
if mailed as provided in this Section. Either party may change its address by notifying the other
party of the change of address in writing.
7 Revised:6/16/10
720599.1
To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Consultant: Public Sector Personnel Consultants
Attn: Matthew Weatherly, President
1215 W. Rio Salado Parkway#109
Tempe, AZ 85281
11.2 Integrated Agreement. This Agreement contains all of the agreements of the
parties and supersedes all other written agreements.
11.3 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
11.4 Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law. In the event that
any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of
competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining
phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted
to carry out the intent of the parties.
11.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
11.6 Third Party Beneficiary. Except as may be expressly provided for in this
Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement
be construed as conferring, any rights, including, without limitation, any rights as a third-party
beneficiary or otherwise, upon any entity or person not a party to this Agreement.
11.7 Recitals. The above-referenced Recitals are hereby incorporated into the
Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees
that such Party is bound, for purposes of this Agreement,by the same.
11.8 Authority. The persons executing this Agreement on behalf of the Parties
warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by
so executing this Agreement the Parries are formally bound to the provisions of this Agreement.
g Revised:6/16/10
720599.1
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates
stated below.
"CITY"
City of Palm Springs
Date: �V(,. aDll BY:
Q David H. Ready
City Manager OVED BY CITY MANAGER
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APPROVED AS TO FORM: ATTEST
i n By:
r0ouglas C. Holl ames Thompson, OS/� ZI2D/
City Attorney City Clerk
"CONSULTANT"
Public Sector Personnel Consultants
Date: By : kcj -
Matthew W atherly
A
(president)
Date: —T&f6L PC V
(name)
/ t
(secretary)
r
9 Revised:6/16/10
720599.1
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of.�a!HomFerfi Z,Of6Q
County of iC-O OL
On, Ut - (e. Zoo before me, N\Pzk�9tl>.w4clt-�IV P(Ami c
Dom mar e,iN refira3'Title of Cw M.
personally appeared
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who proved to me on the basis of satisfactory evidence to
be ffte person(s) whose name(s) Ware subscribed to the
within instrument and acknowledged to me that
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LORI Z. GIBBY VI s), and that by histher/their sufrlatuie(s)on the
tery Public.Stete of Arizona instrument the person(s). or the entity upon behalf of
Maricopa county which the person(s)acted,executed the instrument
My Commission Expires
May 20, 2014 I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS y h and id se
cw�eza�n s ,wo� Signature
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OP77ONAL
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and could prevent l2udulent removal and reapachrment of this form to a the,doarmc»t.
Description of Attached Document
Title or Type of Document.
Document Date: Number of Pages:
Signer(s)Other Than Named Above: r..,..
Capacity(ies)Claimed by Signer(s)
Signer's Name: Signers Name:
71 Individual 7 IrKrMdual
C Corporate Officer—Tifie(s): ❑Corporate Officer—Titfe(s):
U Partner—U Limited ❑General ❑Partner—r_j Limited L General r
Li Attorney in Fact Attorney in Fact
L Trustee lap:*thumb hem J Trustee j Top a Nr.,b hem
u Guardian or Conservator L Guardian or Conservator
71 Other:�._.,..,_.,._ --,Other:
Sider Is Representing; Signer Is Representing: I
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CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of eerhfu ia-- ?—OYIQ
County of CL }
On J�Q ZOt 20l before me,
Dote Here Insert Namill and Title of the Officer
personally appeared /
Name(s)o Sigler(.
1
who proved to me on the basis of satisfactory evidence to
be the person(s) whose name(s) istare subscribed to the
within instrument and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument.
LORI Z. GIBBY I certify under PENALTY OF PERJURY under the laws
Notary Publfc.Stete o/Arisen• of the State of California that the foregoing paragraph
i Msricopa County IS
My Commission Expires true and correct.
May20, 2014
WITN S my nd an offi al se .
Place Notary seal Above Signa
Sig a we of NoWn,Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to pared relying on the document
and could prevent fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(iss) Claimed by Signer(s)
Signer's Name: Signer's Name: -
❑ Individual ❑ Individual
❑ Corporate Officer—Title(s): ❑Corporate Officer—Title(s):
❑ Partner—❑ Limited ❑ General _ ❑Partner—❑ Limited ID General _ _
❑ Attorney in Fact ❑Attorney in FactLijejiltill❑ Trustee Top of thumb here Top of thumb here
❑Trustee
❑ Guardian or Conservator ❑Guardian or Conservator
❑ Other: ❑Other:
Signer Is Representing: Signer Is Representing:
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EXHIBIT "A"
CONSULTANT'S
SCOPE OF SERVICES/WORK
Including,
Schedule of Fees
And
Schedule of Performance
]] Revised:6/16/10
720599.1
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Apra 12,2011
Ms.19m,Hardcostle.Human Resources Analyst
City of Palm Springs
3200 E.Tahquilz Canyon Way
Pain Springs,CA 922(12
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Dear Ma.Hardionstle:
RAWand to your request,wit are pleased to provide you with a cost Mote and brief summary of services describing ..
our approach to assist the City vdtlh a salary and benefits compensation survey for as classifications.Steps we
propose Include:
1. Project planning surd scheduling meeting with On Gty"e Human Resources Staff and prnjeef designsa(s)
2 Management and employee communication,progress reports throughout all project phases
S. Occupational familiarization by review Of Citys cumantjob descriptions and compensation plats '
4. Organizational familiarization by review of City organization dterls,budgets,and annual reports -S. Confirmation of Cays Corttpeliive employment areas for compensation surreys,for Coy approval
6. Identification Of Coy occupations to utilize as showy benclanak job classifications—estimated 60+
7. Solicitation of ctomparatoi employers and agencies for participation in extemal compensation surveys
S. Exbeotlon of data from public employer compensation plans,questionnaires.reliable published surveys
9. Calculator Of prevailing rates and benefits offerngs by job classiicaWn for compalson to Coy plans
10. Consdidation of data from all sources and calculation or prevailing rates for benchmark jobs
11. Computation of extent Clty's compensation offerings vary than external prowling rates and predices
12. Review Of competitiveness analysis with Human Resources,City Officials and Citys project designees
.13. ' Construction of optional salary range slrucasesfor review and selection by Cfty's project leaders
14. Assignment Of Job dosses to salary ranges by internal equity and extemat competitiveness
15. Assistance with City Council Identinoatio n of desired,affordable salary competitiveness policy
16. Fiscal hrnped estimates at varied levels of external,prevel ing rates competitiveness policies .
17. Review and critique of draft awry and implementation plans with Hunan Resources,pried leaders
. - 18. Preparation and presentation of final proect repots for the City Council,staff,and City Officials
19. Development of a plan for the implementation of Cty's updated compensation plains -
20. Uploading of EZ COAMns program files an a Human Resources Department computer,staff trainkfp
21.. Development and provision of process for ongoing plan maintenance and subsequent plan updates
22- Assistance with conmuniesting the Citys updated plans for all City officials and employers
Ono year dassalcation and OarpensfAim plan mUintenance,assistance at no cost to the City .
we estimate that the project can be completed within 60.90 days of auanorization to proceed (note we are
approk`amatedy plus 15-30 days out for new starts),and that the projects total coat wfll not exceod$22,(W.,LVe
appreciate the Cdys continued_hisrom In our firm's setvides. Please contact me if we can provide hailer
Information.
Sincerely.
Matthew Weatherly
President - - -
�'-i(a7(c{
. ROOMW LOCO:142 S.BaIrOOM Avmea 0728,Los Angeles.CA9000
NaGWW ORka:1216W.r0o3a6dC ftlga *109,Tanpe.AZ 6=1
W&522,7772.FAX(48W704S01a♦max^N.emroenseetsrcn,.•„x:.....»+, -
12 Revised:6/16/10
720599.1
SUMMARY OF SERVICES FOR THE CITY
PUBLIC SECTOR PERSONNEL CONSULTANTS(PSPO)proposes the following program of consulting services
and IMPlemerN 011 support to achleve all of the objectives for a City-wida total conpensatfon study.
Project Planning and Communication
1. Project pltemkng and scheduling meeting with the City's Human Resource Staff and project desigries(s)
2. Pdloy inprd and pnojed direction meeting and M611119 witty Council,Human Resources and designes(s)
3. Project briefing presentation for all employees.Comdl.City officals,CRys project leaders,as desired
4.' Management and employee communication,progress reports throughout all project gases
Becoming P fKwltlftheMy .
5. Occupational famillarizallon by review,of ciiy's current Job descriptions and compensation plans
6. Organfeational famWarizatkin by review of City organiza0on charts,budgets,and annual repots
7, Focus group dismssions w31h department heads about Job dassificatiops and employment market
8. Workske job desk audits/field observations;with representatives of each class(optional service)
am fYuUW Comrtarimlon Surreys
9. identification or C ity's conpettive employment areas for compensation surveys,for City approval
10. Identification of City ocogpatlas;to naifim as survey berichmarkjob casarf cations—estimated 60+
11.Solicitation of comparator employers and agencies for participation in external compensation surveys
12.Extraction of data from public employer compensation plans,questionnalres,reliable published surveys
13. Cekxdation of pavalfng rates and add Pay offerings by Job classification for comparison to City plans
% Consolidation of data from aY sources and calculation of prevalli g mWs for benchmark jobs
15.ComPutetion of e#ent Cilys compensation offerings veryfrom external prevvaafng rates and practices
16. Review of WMPeutivGnns analysis with Human Resources,City OPAdaio and Citys project designees
QMensatlon Plan oeveloement
17. Construction of options[salary range strucftses for review end selection by City's project leaders
18.Assignment of job classes to salary ranges by Internal equity and wdernal cornpatltiveneas
19.Assistance with City Coundl idambf atlon oFdea€red,affordable Mary competitiveness policy
20. Fjsca€impact estimates at various levels of wdemal prevailing rates competitiveness policies
21. Review and critique of drat salary and Implementation plans with Human Resources,project leaders
Communicallon of Resufts and iminlementation,Mbdies
22. Preparation and presentation of a fine[project reports for the City Council,staff,and City(Wlccls
23. Development of a pion for the implementation Of CWS updated compensation plans
24. Uploading of EZ CONFInvorogram gas on a Human Resources Department computer,staff training
25.Development and provision of process for ongoing plan maintenance and subsequent plan updates
26.Assistance with communicating the Citys updated plan for all City officials and employees
27,One year classification and compensation plan maintenance assistance at no cost to fine city
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS 2111
13 Revised:6/16/10
720599.n
PROJECT APPROACH AND METHODOLOGY
FotlpWing Is our overall work plan and approach to achlevktg the CWS objeotives for the conduct of a
compensation and benefits study.
A. OB✓ECTrvESoFTffEPROJECT The recommended plans, Programs, systems and administrative procedures will meet these ton most
impdrtmt criteria,
-Internalty,equitable -'Financially responsible
-Externally competitive -Efficdently admbNstared
-Readily understood- -Inckwive of employaabrput
-Easily updated&maintained -Refective of Cftys values
Legally complisM&derensible -Reflective of prevailing"beef practices"
B. SCOPE OF THE PROJECT .
The project includes a management and employee communication mt unication plan; partnership wrifb the City's Human
Resources staff, City Manager, Council, and, project designee(s); occupational, orgaraetionai, and
operational famiAartzati m; #rial oompemeatiat and benefits survey end competitiveness anslysls; salary
Mile recommendations; flacar, Impact estimates and multiple implementation sceneriM updated
compensation plan and one yes of jar annual) compensation plan implementation support for
approximately lea job classifications.
'C. PROJECT AWTHODOLOOk
1._ yjf(�t't rAssosanee -
To ensure a high quality project,we have built in several layers of procedural and statistical controls,in
addition to those already in EZ COMPsa, Internally, we fellow a prescribed series of sty in each
project phase,which are reviewed by our Project Director.We request that the Human Resources and
City's Project Manager(s)review our worn to minimize the chance of embra and to ensure that It reflects
the Citys organLtalional values.
2. payed PlenMna Afoeu m add Communkatfon Plan Devmfo__marrt
We VAN consult with the Human Resources Director 8M City Violets or representatives on a
communication strategy, plan, and materleta, beginning prier to the project and extending to the post-
project Infam edion meetings, We can conduct group pre-project meetings for all City officials and
employeas where we will discuss the projeds scope and answer questions.
See"Communkf av the Proysct to me Empbyaes'at www.00 for dethila, .
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS Will
Iq Revised:6/16/10
720599.1
D. BECOMING FA,M/LIAR YI M THE clTy
1,- 9e1ft_w_oftMOffa/Tasks IAurent Job Deserirr!/ons
We will review and analyze the current essential tasks, duties and responsibilities, and minimum
Qualifications of each included position through a review of the Citys job descriptions and organization
charts. If decked, we can fac&tate a review and comment Process if the information on the job
descriptions does not dearly dermoate the poshlon's scope of responsibilities, to allow for employee
Par1loWl0n,or focus on the data gap during an optional worksite job information interview.
2 Employee Worksbe Job Infarmatifon lntarvhews(opt/ona1)We can conduct a worksife job unfamatton interview with a representative incumbent of every job
classification.The purpose of these kntervfews is to verify the data on the PAO,obtain additional insight
into the scope and complendly of the Job duties, observe technical processes and working eondtilons,
and to provide employees witln an additional method of participation in the project.This process also
ensures that we make all Watnal and external comparisons on the basis of actual Job content and not
merely fob utie.
3. Meetk/ns with Department Haao'a OW CIfy ONIclats
We are avallarle to discus the project scope,market comparators,and any other factors that affect the
CiWs ability to recruit and retain qualWed staff,through one-onohe or focus group discussions with the
Ctiy's Department Heads and key stakeholders.
E COMPREHENSIVE MARKET SURVEYS AND COMPENSATION PLAN UPDATING
f, C&Invotvamerrt in Cavnaen"MW Plan Development
we will obtain policy drnaction from
the Ctly Council,Human Resources staff,andfor Cky Offlclals on the
following key components of the salary plan development proofts:
- Comparator Employer Selection - Job Evaluation Method-Salary Plan Linkage
- Benchmark Job Class SelecWn - Draft Compensation Plan Paview/Critique
- Compensatfon Competitiveness Policy - Total Compensation Points for Analysis
- Salary Structure Selection - Project Implementation Plan
2. PMnWehansWe Comoa>tsaLlor.. x
'We do not subscribe to or recommend the use of databases or data waesFaL used or hosted by Other
firmsl We will collect the oo Nun rs
M s from each of the City's sn9toaam and build a custom survey
database to a�,re r MnO :�' MM unaue to the (ty?s lob dawfl atltns.
a. Data Coflectforr Protocol will be developed In corrsultallon with the Citys project leaders to
determine which salary data elements to Include,such as,
arse Salary lnt"Mallon
Salary gradelstep or open range salary Plan structure
Salary range structure Lfmimum,Midpoint,and himd mum
Method of salary administration—to ngevify,Perfommnc%or skill
AddfUwraf Comperreatllon information
Total compensation data including leave,medical,and retirement,benefits
Supplemental pay items for special quarmoathonsfcanifrcations
Any additional add-pay or benefits Items at Ckyrs direction
PSCA PUBLIC SECTOR PERSONNEL(;ONSULTANTS 2H9
15 Revised:6/16/10
720599.1
b. Benchrnarh Job Selection will be made by identifying City job classes common to its employment-
competitive public and private employers in the immediate area and throughout the region or State,
clearly identifiable,and representative of standard occupational job groups.
a 'COmparetor Employers Idenlilften will be made in consultation with the City's Project
Manager(s)and Wyor or City Council. Criteria include their degree of competWorh to the City in
obtaining.and retaining high quality staff,their location In Nee C[tye traditional recruitment areas,and
their Organizations]size and complexity,
a Conhperwaflon Data Colifecdon v A be made by one or more of the following methods.
-Pre-survey contact with the selected cornparator employers to anticit'partiNpatan in the CWs
compensation survey(s)
Customized salary and additional total compensation and benefit survey requests for beat
governments and Ofinse Public and private employers,distributed by mail,fax,and a-mail. I
- As desired, additional data extraction from established salary surveys and commercial survey
sources such as Watson Wyatt,ERI,C911PACS,etc.
a Data QunW OORDW includes edbv data for accuracy and proper matching to the City's survey
benchmark JOtns, and Phone/fax(E-mail flow-cps for data clarification and to obtain comparators'
benchmark jqb descriptions.
3Nf{�hates Calcalafron
We will cotisdlidate the compensation data from all sources,aster the information Into the EZ COMP*o.
program,and compute the Prevailing rates,Inclusive of cost of living differentiels,as the statistical mean
of the survey data for each benddnark job cuss. Data will be.projected forward tom the date of
collection to a common data relating to the City$ salary plan year by the annual Prevailing Rate
increase Faces(PRI)applicable at that time.
4.. aation arfsorr - .
We wit Provide the City with chats comparing b current salary slrtnctures to those of the selected
public and private comparator employers.We will calcite the extent that the City s offerings vary from
the Prevailing rates and practices Of other relevant employers.
5. Compensafbn ComouRr��ss Pollcv
We vdi assist the City to select a oonpensatfos eompetdivasess policy which best fits its compensation
strategy and financial resorurces, by providing fiscal yrpact estimate at various percentage
relationships to the prevailing rates.
6, SAIRMPMR Structure Devalcame,^!
We Win review the City's currant employee agreements and wage plans and 1)rdNze the Cityys cumerd
wage Plan structures to Identify internally equitable and externally competitive salary ranges for each
City Job class or 2)prepare alternative salary range structures and schedules for the City and the Mayor
to select the beat Pit for fts competitiveness strategy,with these optional criteria:
- Width of the salary ranges,grades,or broad bards,from Minimum to Merdmum
Varying salary range widths for FLEA non-mmmpt or exempt positions
Open salary ranges for pay-for-perfomnanoe or variable compensation plan
If steps within the salary ranges,number of steps,percentage separation
. .Number of salary ranges,grades,or broad bands In tre salary schedule
• Percentage of separation between salary ranges,grades or broad bands
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS 2M1
16 Revised:6/16/10
720599.1
We will assign each job classification to a salary nutga in the Cltyts current or selected new salary
structure on the basis of a combliation,of factors,including _the prevailing rates for the benchmark job classes
As cUnant relationship to similar or oocupetionally related job classes
the 15%guktallne for salary range separation between sequential job classes
- Ere 25%guideline for salary separation of a department head job class
its quentita5ve evaluated internal job worth value Oob evaluation points)
8• Jrnpl n Peen Devefonment
We wril consutt with the Human Resources and Project Team of Committee on a plan for transttton to
the recommended plan. Including a timetable For lore Pdnopai activities, employee cornmunloation,
.Impact on bargak*g Processes."estbrAtm of required finaraaat tamurces.
1. DrAftarrdRanfRetwtAreoamthm
We will provide the City's project leader(*)with a draft of our report for review and critique,Including
the compensation market data, salary comparison tables,fiscal esiltrates, sa y range fretings, and
Implementation procedures. We will.incorporate their cOque into the development of a final report
summarizing the pinfact's findings, reconaria ndations, and detailed desorption of the CiVs updated
and compensation plans.
10. Rnaf&MId PrasenfaHons -We will conduct a workshop or formal presentation of our final report and raconmendadons for the
Human Resources Staff, key stakaholdsrs. Mayor and Counc% City Offices, and amployese /
representatives.
11. EZ COMPIM Ptna r" Gyen
We will install Our EZ CO6iPTM program and project flies on one of the Human Resources
Departmenf's computers and provide training to bay staff in the maintenance and update of the
compensation plans.
Please am the illustrative EZ COMP""applications CD-ROM on the inside front cover of this proposal,
and the program description boaldat in tha Appandbr.
12. kM%Mff&ftM Warranty
To ensure effective imPlemertialim of the now plan, we will analyze, evaluate, and provide a salary
range recommendation for any new or changed job class,at no cost to to City for are year.
PSCA PUSLtC SECTOR PE RSONNEL CONSULTANTS 2A1
17 Revised:6/16/10
720599A
F. ENSURING THE CfTY'S SELFWPPY'C(ENCY .
The'City will be self-sufficient in all aspects Of maintenance of the updated position dessflcafon and
conpensellon plan through these services,
1. P�Qcedure Narroals
-PSPC Positon Cassgrcatl M Procedure Guide -
-PSPC SalaryAdmfnks taib Procedure G W&
-Clty ofPakn Springs EZ COMP"r Procedure Guide
2 TMafrrfrrg Warkshuo—for CRY staff In position classification,job evaluation, compensation surveys,and
compensation pion design and adminfsfratron.
program and project gas on one of the City$computers,a custom users manual, end
system training for key City aid Human Resources staff.
4. .Yrrt�Yeats lomYemantatfon W ary Srport—We will arolyze, evaluate, classify,and provide a
saary range recommendation for any new or charged position or entire job classification,at no cost to
we CRY for one year,
G. E rE"M EMPLOYEE INCLUSION AND COA UUMCATtON
Very Important factors for successful Implementation of new or updated compensation plans•are 1)
extensive employee nckrsion, and P)erdersive employee communicaffon. City offldals and employees n1f
paAidpate inone or mre o of the following activities:
Attending preproj$d briefings and question and ansvrer sessions
Completing a Position Analysis Questionnaire(PAQ)describing their position(option)
Elaborating on their jobs In Individual or group job information interviews(option)
Requesting a second review of their positron's occupational job clessificafbn
Receiving fnformatibn pomphleW ooklet describing the updated salary plan
H. MYNYMALCYTYSUPPORTREQLNRED
We are completely self sufficient In projects of this nature and do not require any substantive staff support
from the City other than payroh data, and arrangements for group and individual meetings and Interviews.
We appreciate,"tut do not require, any office space, telephone, clerical essEfance, computers, or office
equipment. We Will provide all data entry, data processing, duplicating, and related report preparation
functions,
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS 2N 1
18 Revised:6/16/10
720599.1
PROJECT PEES,AND EXPENSES
A. PRWECT OOSTSsrferATE .
We estimate That the pr*ces total cost,including all fees far professional services and reimbursement for
out417ket expepsss,WIN not exceed the Ind looted amount
The project includes a management and empiwee communicatlon.plan;partnemtdp
with the City's Human Resources staff, Gty Manager, Cow4 and
pmjed
deslgnee(sj occupational, organboonsi, and operational farneiarbftN total
compensation and benefits survey and competiHbeness analysis; salary range $2010
recommendations, 89eal Impact estimetas and mul£iple tmplamondation scenarist
updated compensation plan .and one year of (or annual) compensation plan
lnplenentation support for apprordmately 168 Job c1asslPkation&
Reknbursement for Approved EVMM(Mt-1Dexceed)
S. OP17ONAL ADd WIVAL TASKS
Woftile Desk Audits—job infmnatton Inter ism(per 16,includes expenses) $t li00 Updated ADAIEEO-Cornpf�t job Dese4pticns{each) $
C AMU WORK PLAN,NEr OTIABLETOTAL COST,TERMS
Our work pion Is fle*is and total project coat neM.able,and we will disL'tlss,modlfy, add or delete,any
work task to Increase the prq)% s responsiveness to the City&needs and fa�anrdal remrce&'Vde wE
Provide the City with monthly Involoss for the professional services provided and out4pocket expenses
incurred during the month.We mquest.fhat the CNypay the invokes vtin lhhly(30)days of their receipt.
19 Revised:6/16/10
720599.]
SCHEDULE OF PROGRESS BILLING
Invoice
Number Major Project Task(s) Estimated Project Total (%)
Estimated $ Billing
- Project Planning Meetings w/ HR, City Officials
1 -Review of City's Job Descriptions 10%
-Confirmation of Data and Survey Sources $2,200
-Preliminary Market Research for Survey
-Solicitation of External Market Data
2 -Survey Data Analysis and Market Tabulation
-Validation of Survey Job Matches 50%
-Tabulation/Calculation of Prevailing Rates $11,000
3 -Review of Survey Findings with HR, City Officials
- Development of Salary Range Structures 25%
-Assignment of Job Classes to Pay Ranges $5,500
- Review of Draft Pay Plan with HR, City
-Finalization of Findings and Recommendations
4 -Comprehensive Narrative Reporting 15%
-Development of Implementation Scenarios $3,300
- Presentations of Study Results
-Comprehensive Staff Training
Total 100 % / $22,000
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS 5/11
20 Revised:6/16/10
720599.1
CITY OF PALM SPRINGS
PROPOSAL TO CONDUCT A COMPENSATION STUDY
ESTIMATED PROJECT ELAPSED TIME CHART
PRINCIPAL TASKS ELAPSED WEEKS: 1 3 5 7 9+
1 QUALITY ASSURANCE PROCESS,
PROJECT COMMUNICATION PLAN,
CONSULTATIONS,PROGRESS REPORTS
OCCUPATIONAL.ORGANIZATIONAL,
2 AND OPERATIONAL FAMILIARIZATION;
REVIEW OF CURRENT JOB DESCRIPTIONS
CONFIRMATION OF THE EMPLOYERS
3
AND BENCHMARKS FOR EXTERNAL
COMPENSATION SURVEY ANALYSIS
SOLICITATION OF COMPARATOR
4
PARTICIPATION IN COMP SURVEYISI;
COLLECTION OF MARKET DATA
COMPENSATION SURVEYS,PREVAILING
5 RATES COMPUTATION,COMPARABILITY
AND COMPETITIVENESS ANALYSIS,REVIEW
INCORPORATION OF FEEDBACK FROM
6 DRAFT REVIEW PROCESS AND FINALIZATION
OF COMPENSATION PLANS
PREPARATION AND PRESENTATION OF THE #
7 FINAL REPORT FOR PROJECT STAFF
AND CITY OFFICIALS OR DESIGNEES
Progress Reviews with Staff
PSCA PUBLIC SECTOR PERSONNEL CONSULTANTS 5/11
21 Revised:6/16/10
720599.1
EXHIBIT "B'9
INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self-Insured Retentions, and
Severability of Interests (Separation of Insureds)
22 Revised:6/16/10
720599.1
INSURANCE
1. Procurement and Maintenance of Insurance. Consultant shall procure and
maintain public liability and property damage insurance against all claims for injuries against
persons or damages to property resulting from Consultant's performance under this Agreement.
Consultant shall procure and maintain all insurance at its sole cost and expense, in a form and
content satisfactory to the City, and submit concurrently with its execution of this Agreement.
Consultant shall also carry workers' compensation insurance in accordance with California
workers' compensation laws. Such insurance shall be kept in full force and effect during the
term of this Agreement, including any extensions. Such insurance shall not be cancelable
without thirty(30) days advance written notice to City of any proposed cancellation. Certificates
of insurance evidencing the foregoing and designating the City, its elected officials, officers,
employees, agents, and volunteers as additional named insureds by original endorsement shall be
delivered to and approved by City prior to commencement of services. The procuring of such
insurance and the delivery of policies, certificates, and endorsements evidencing the same shall
not be construed as a limitation of Consultant's obligation to indemnify City, its elected officials,
officers, agents, employees, and volunteers.
2. Minimum Scope of Insurance. The minimum amount of insurance required
under this Agreement shall be as follows:
1. Comprehensive general liability and personal injury with limits of at least
one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two
million dollars ($2,000,000) general aggregate;
2. Automobile liability insurance with limits of at least one million dollars
($1,000,000.00)per occurrence;
3. Professional liability (errors and omissions) insurance with limits of at
least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000)
annual aggregate is:
required
is not required;
4. Workers' Compensation insurance in the statutory amount as required by
the State of California and Employer's Liability Insurance with limits of at least one million
dollars $1 million per occurrence. If Consultant has no employees, Consultant shall complete the
City's Request for Waiver of Workers' Compensation Insurance Requirement form.
3. Primary Insurance. For any claims related to this Agreement, Consultant's
insurance coverage shall be primary with respect to the City and its respective elected officials,
officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City
and its respective elected officials, officers, employees, agents, and volunteers shall be in excess
of Consultant's insurance and shall not contribute with it. For Workers' Compensation and
Employer's Liability Insurance only, the insurer shall waive all rights of subrogation and
23 Revised:6/16/10
720599.1
contribution it may have against City, its elected officials, officers, employees, agents, and
volunteers.
4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required,
and if Consultant provides claims made professional liability insurance, Consultant shall also
agree in writing either(1) to purchase tail insurance in the amount required by this Agreement to
cover claims made within three years of the completion of Consultant's services under this
Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in
the amount required by this Agreement for at least three years after completion of Consultant's
services under this Agreement. Consultant shall also be required to provide evidence to City of
the purchase of the required tail insurance or continuation of the professional liability policy.
5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided
by authorized insurers in good standing with the State of California. Coverage shall be provided
by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class
VII, or better, unless otherwise acceptable to the City.
6. Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, effecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Consultant's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or(2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured... " ("as respects City of Palm Springs Contract Na" or 'for any and all
work performed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City of Palm Springs Contract No. " or 'for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
24 Revised:6/16/10
720599.1
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies.
All certificates of insurance and endorsements are to be received and approved by the City
before work commences. All certificates of insurance must be authorized by a person with
authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter.
Failure to obtain the required documents prior to the commencement of work shall not waive the
Consultant's obligation to provide them.
7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City prior to commencing any work or
services under this Agreement. At the option of the City, either (1) the insurer shall reduce or
eliminate such deductibles or self-insured retentions with respect to the City, its elected officials,
officers, employees, agents, and volunteers; or (2) Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration, and defense expenses.
Certificates of Insurance must include evidence of the amount of any deductible or self-insured
retention under the policy. Consultant guarantees payment of all deductibles and self-insured
retentions.
8. Severability of Interests (Separation of Insureds). This insurance applies
separately to each insured against whom claim is made or suit is brought except with respect to
the limits of the insurer's liability.
25 Revised:6/16/10
720599A