HomeMy WebLinkAbout2/17/2016 - STAFF REPORTS - 2.F. iy
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DATE: February 17, 2016 CONSENT AGENDA
SUBJECT: PURCHASE A NETWORK SERVER AND ASSOCIATED SOFTWARE
FROM DELL INC.
FROM: David H. Ready, City Manager
BY: Bryan Reyes, Police Chief
SUMMARY
On July 15, 2015, City Council accepted a Department of Justice, Justice Assistance
Grant (JAG) award in the amount of $20,031 and signed an Interlocal Agreement with
the cities of Banning, Cathedral City, Coachella, Corona, Desert Hot Springs, Hemet,
Indio, Jurupa, La Quinta, Moreno Valley, Perris, Riverside, and the County of Riverside,
authorizing the County of Riverside to administer the grant on behalf of participating
agencies. Under the agreement, the City of Palm Springs would release $2,003,
administration fee, to the County of Riverside, leaving an award balance of $18,028. All
of the remaining funding from the JAG grant would be used to purchase a needed
network server and associated software and any additional funds necessary to cover
the remaining balance would come from other funding sources.
RECOMMENDATION:
1. Approve the purchase of a new PowerEdge R730 Server and associated
software from Dell Inc. utilizing the national cooperative NASPO ValuePoint
agreement #WN03AGW in the amount of $26,102.96
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The United States Department of Justice awards annual grants entitled Justice
Assistance Grant (JAG) to law enforcement agencies. JAG funds may be used for a
variety of public safety programs and equipment.
The Police Department planned to use these grant funds to purchase a new network
server. Currently, there are servers dedicated for our CAD (dispatch) and Records
Management System (RMS). One server requires immediate replacement and the
other two are near capacity.
Pursuant to the provisions of the Procurement Ordinance, 7.09.010, the City Council
ITEM NO._
City Council Staff Report
February 17. 2016 Page 2
may authorize the acquisition of equipment through a joint powers or other cooperative
purchasing program. The City's Procurement Department participates in the National
Association of State Procurement Officials (NASPO) ValuePoint program to further
leverage the purchasing power of the City via the economies of scale afforded by
pricing achieved from larger agencies via a competitive process that would likely be less
than what we could obtain independently. Dell Inc. offers the needed server and
associated software through the NASPO ValuePoint contract WN03AGW.
FISCAL IMPACT:
There is no fiscal impact to the City budget. JAG funds from account 261-3201-52105
will be used and the remaining funds will come from the SLESF fund account 261-3201-
52101
Bryan Reyes David H. Ready
Police Chief City Manager
02
UeO Quote: 1023098268387,1 . CM'OF PALM SPRINGS Saier Person: Michael.vassay
Quote 1023098268387. 1
CITY OF PALM SPRINGS
Salesperson Quote Details Billing Details
Salesperson Name Quote Date Company Name
Michael Massey 01/22/2016 CITY OF PALM SPRINGS
Salesperson Email Quote Validity Customer Number
Mike_Massey@Dell.com 02/21/2016 5039689
Salesperson Phone Solution ID Phone Number
1(800) 999-3355 1 (760) 3228373
Salesperson Extension Address
5139152 PO BOX 2743
3200 E TAHQUITZ CANYON WAY
PALM SPRINGS
CA
92262-6959
Us
Price Summary
Description Quantity Unit Price Subtotal Price
PowerEdge R730 1 $10,078.75 $10,078.75
Subtotal $10,078.75
Tax $634.10
Shipping and Handling $0.00
Environmental Fee $0.00
Total $10,712.85
Note:All tax quoted above is on estimate;final taxes will be listed on the invoice.
Page 1 ®1014 Dell Inc. U.S. only. Uell Inc is located at One Dell Way,Mail Stop 8129,Round Rock, TX 78681.
"3
Dell Quotes I023098268387.I - CITY OF PALM SPRINGS Sales Pelson:' Michael Massey
Dear Customer,
Your quote is detailed below; please review the quote for product and information accuracy.
If you find errors or desire changes, please contact me as soon as possible.
Regards,
Michael Massey
Product Details by Shipment
Shipping Group 1
Shipping Contact: MARGARITKA MARINOVA Subtotal $10,078.75
Shipping Phone No: 1 (760) 7788401 Tax $634-10
Shipping via: Standard Ground Shipping and Handling $0.00
Shipping Address: 200 S CIVIC DR Environmental Fee $0.00
PALM SPRINGS Total $10,712-85
CA 92262-7201
u5
Description Quantity Unit Price Subtotal Price
PowerEdge R730 1 $10,078.75 $10,078.75
Estimated Delivery Date: 02/02/2016
Contract Code: wn03agw
Customer Agreement No: 7-15-70-34-003
210-ACXU PowerEdge R730 Server 1
591-BBCH PowerEdge R730/R730xd Motherboard 1
350-BBEO Chassis with up to 8, 3.5' Hard Drives 1
340-AKKB PowerEdge R730 Shipping 1
338-BFFV Intel Xeon E5-2620 v3 2.4GHz,15M Cache,8.00GT/s 1
QPI,Turbo,HT,6C/12T (85W) Max Mem 1866MHz
374-BBHC Upgrade to Two Intel Xeon E5-2620 v3 2.4GHz,15M 1
Cache,8.00GT/s QPI,Turbo,HT,6C/12T (85W)
330-BBCO R730/xd PCIe Riser2, Center 1
330-BBCQ R730 PCIe Riser 3, Left 1 - -
330-BBCR R730/xd PCIe Risers, Right 1 - -
370-ABUF 2133MT/s RDIMMs 1 - -
370-AAIP Performance Optimized 1 - -
370-ABUJ 8GB RDIMM, 2133MT/s, Dual Rank, x8 Data Width 8 - -
780-BBJW RAID 6 for H730/H730P (4-16 HDDs or SSDs) 1
405-AAEG PERC H730 Integrated RAID Controller, 1GB Cache 1
400-AJOZ 30OGB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard 8
Drive,3.5in HYB CARR
540-BBBW Broadcom 5720 QP 1Gb Network Daughter Card 1
330-BBCL Internal Dual SD Module 1
04
Page 2 0 2014 Dell Inc. U.S.only. Dell Inc. is located at One Dell Way,Mail Stop 8129, Round Rock, TX 78682.
Dell Q ore: 1023098268387.; -CITY OF PAL,y SPRINGS Salesperson Michael Massey
385-BBCF Redundant SD Cards Enabled 1
385-BBIF 8GB SD Card For IDSDM 1
385-BBIF 8GB SD Card For IDSDM 1
429-AAPS DVD+/-RW, SATA, Internal 1
350•BBEJ Bezel 1
770-BBBQ ReadyRails Sliding Rails Without Cable Management 1
Arm
384-BBBL Performance BIOS Settings 1
450-ADWS Dual, Hot-plug, Redundant Power Supply (1+1), 1
750W
450-AALV NEMA 5.15P to C13 Wall Plug, 125 Volt, 15 AMP, 10 2
Feet (3m), Power Cord, North America
631-AAJG Electronic System Documentation and OpenManage 1
DVD Kit, PowerEdge R730/xd
619-ABVR No Operating System 1
421-5736 No Media Required 1
600-BBBC 30 days Trial License for Vmware Enterprise Plus 1
600-BBQB VMware ESXi 5.5 U3 Embedded Image on Flash Media 1
421-7719 vSphere Standard 2CPU License, 3Y Subscription 1
w/Dwngrd Rights
632-BBDC SanDisk DAS Cache, 90 Day Trial License 1
634-BBLL OpenManage Integration for VMware vCenter - single 1
instance - 1 host increment, 3 year license
370-ABWE DIMM Blanks for System with 2 Processors 1
374-BBHM Standard Heatsink for PowerEdge R730/R730xd 1
374-BBHM Standard Heatsink for PowerEdge R730/R730xd 1
385-BBHN iDRAC8 Express, integrated Dell Remote Access 1
Controller, Express
332-1286 US Order 1
976-8706 Dell Hardware Limited Warranty Plus On Site Service 1
976-8709 MISSION CRITICAL PACKAGE: Enhanced Services, 3 1
Year
976-8710 Mission Critical Package: 4-Hour 7x24 On-Site 1
Service with Emergency Dispatch, 3 Year
976-8711 ProSupport: 7x24 HW / SW Tech Support and 1
Assistance, 3 Year
989-3439 Thank you choosing Dell ProSupport. For tech 1
support, visit http://www.delt.com/support or call
1-800- 945-3355
900-9997 On-Site Installation Declined 1
05
Page 3 ®1014 Dell Inc. U.S. only. Dell Inc. is located of One Dell Way,Mail Stop 8129, Round Rock, TX 78682.
Deli Quote_ 1023098268387, i -01YOFPALM SPRINGS Soles Ptrsow Michuel Massey
Important Notes
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement
with Dell that specifically applies to this order, your order will be subject to and governed by the
following agreements, each of which are incorporated herein by reference and available in hardcopy from
Dell at your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale (http://www.dell.com/CTS),
which incorporate Dell's U.S. Return Policy (www.de(t.com/returnpolicy) and Warranty
(www.dell.com/warrantyterms).
If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dett.com/resetterterms).
If this purchase includes services: in addition to the foregoing applicable terms, Dell's service contracts
and related service terms (www.delt.com/servicecontracts/global).
If this purchase includes software: in addition to the foregoing applicable terms, your use of the software
is subject to the license terms accompanying the software, and in the absence of such terms, then use of
the Dell-branded application software is subject to the Dell End User License Agreement - A Version
(www.dett.com/AEULA) and use of the Dell-branded system software is subject to the Dell End User
License Agreement - S Version (www.dell.cam/SEULA).
You acknowledge having read and agree to be bound by the foregoing applicable terms in their entirety.
Any terms and conditions set forth in your purchase order or any other correspondence that are in addition
to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or effect
unless specifically agreed to in a writing signed by Dell that expressly references such terms.
Pricing, Taxes, and Additional Information
All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is
based on the latest information available and may be subject to change. Dell reserves the right to cancel
quotes and orders arising from pricing or other errors. Please indicate any tax-exempt status on your PC,
and fax your exemption certificate, including your Customer Number, to the Dell Tax Department at
800.433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name:
Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will be listed on the invoice.
If you have any questions regarding tax please send an e-mail to Tax Departmentodett.com.
For certain products shipped to end-users in California, a State Environmental Fee will be applied to your
invoice. Dell encourages customers to dispose of electronic equipment properly.
06
Page 4 v 2014 Dell Inc. U.S. only. Dell Inc. is located at One Dell Way,Mail Stop 8119,Round Rock, 7X 78682.
QUOTATION
Quote#: 723062537
Customer#: 5039689
Contract#: WN03AGW
CustomerAgreement#: 7-15.70-34-003
Quote Date: 01/19/2016
Date: 1119/2016 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales professional
as soon as possible.
Sales Professional Info
SALES REP: MIKE MASSEY PHONE: 11800-6249897
Email Address: Mike Massev&DDell.corn I Phone Ext: 15139152
SOFTWARE & ACCESSORIES GROUP TOTAL: $15,408.11
.. . _.
Product Quantity Unit Price Total
VLA WINDOWS SERVER STD PER 2 PROCESSORS
2012 R2 (A7285283) 1 S600.00 S600.00
VLA SOL SERVER STD 2014 (A7638066) 1 S610.11 $610.11
VLA SOL DEVICE CAL 2014 (A7637887) 100 S141.98 S14,198.00
Product Subtotal: $15,408.11
Tax: $0.00
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
('Amount denoted in $)
Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to
Order
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement
that specifically applies to this order, your order will be subject to and governed by the following
agreements, each of which are incorporated herein by reference and available in hardoopy from Dell at
your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale 07