HomeMy WebLinkAbout2/17/2016 - STAFF REPORTS - 2.R. �OQ?P`M$AR
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q<IFORN� City Council Staff Report
DATE: February 17, 2016 CONSENT AGENDA
SUBJECT: APPROVE AND AUTHORIZE SUBMITTAL OF CALIFORNIA
EMERGENCY MANAGEMENT AGENCY FORM CAL OES 130
DESIGNATING PERSONNEL TO ACT AS THE AGENT FOR THE CITY
WHEN SEEKING FINANCIAL ASSISTANCE AFTER A DISASTER
FROM: David Ready, City Manager
BY: Fire Department
SUMMARY
It is recommended that City Council approve the California Office of Emergency
Services (CalOES) Form 130. Form 130 designates the City's Applicant Agents when
seeking financial assistance after a Governor or Presidential disaster proclamation.
RECOMMENDATION:
1) Approve the Form 130 Disaster Designees as the City Manager/Director of
Emergency Services, Fire Chief, and Director of Finance and Treasury.
2) Direct the City Clerk to certify and transmit CalOES Form 130 to the California
Office of Emergency Services
STAFF ANALYSIS:
The California Office of Emergency Services (CalOES) Form 130 authorizes the
positions listed to execute for and on behalf of the City of Palm Springs for the purpose
of obtaining certain Federal financial assistance, under the Robert T. Stafford Disaster
Relief and Emergency Assistance Act, P.L. 93-288, as amended, 42 U.S.C. 5121 et
seq., and Related Authorities as of April 2013, and/or State financial assistance under
the California Disaster Assistance Act (CDAA).
The positions designated on the form are the City Manager/Director of Emergency
Services, Fire Chief, and Director of Finance and Treasury.
The California Disaster Assistance Act (CDAA ) in Title 2, Division 1, Chapter 7.5 of the
California Code provides State financial assistance for recovery efforts to counties,
cities and/or special district after a State disaster has been proclaimed. CDAA can be
ITEM NO.7�0
City Council Staff Report
February 17, 2016 -- Page 2
Cal OES 130 Disaster Designee Form
implemented as "stand alone" funding sources following a Director of California Office of
Emergency Services Concurrence for a local emergency, or a Governor's Proclamation
when there is no federal declaration.
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, P.L. 93-288, as
amended, 42 U.S.C. 5121 et seq., and Related Authorities as of April 2013, provides
Federal financial assistance for Individual and/or Public Assistance after a Federal
Major Disaster or Emergency Declaration is proclaimed. Public Assistance can include
response, recovery, and mitigation after an Emergency or Major Disaster Declaration.
Individual Assistance can include recovery and/or mitigation after a Major Disaster
Declaration is proclaimed.
FISCAL IMPACT:
The State requires this documentation for the City to receive State and/or Federal
financial assistance.
J\yl.QnuGco�"i+—Y
evin alder Anji a Lebsock, CEM
Fi Chief Emergency Services Coordinator
David H. Ready, City Manor
Attachments:
1. CalOES 130
02
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Palm Springs
(Governing Body) (Name of Applicant)
THAT City Manager/Director of Emergency Services ,OR
(Title of Authorized Agent)
Fire Chief ,OR
(I n e of Authorizedgent
flirertnr of Finanre and Treace ry
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Palm Springs ,a public entity
(Name of Applicant)
established under the laws of the State of California,this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act.
THAT the City of Palm Springs ,a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s)to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three(3)years following the date of approval below.
Q is is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this 17th day of February 2016
Robert Moon,Mayor
(Name and Title of Governing Body Representative)
Chris Mills,Mayor Pro Tem
(Name and Title of Governing Body Representative)
Ginny Foat,Geoff Kors,and J.R. Roberts,Councilmember
(Name and I tt e of Governing bodyRepresentative)
CERTIFICATION
I,James Thompson ,duly appointed and City Clerk of
(Name) (Title)
City of Palm Springs do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the City Council of the City of Palm Springs
(Governing Body) (Name of Applicant)
on the 17th day of February 20 16.
City Clerk 03
(Signature) (Title)
Cal OES 130(Rev.9/t3) Page I
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130-Instructions
Cal OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three(3)years
from the last date of approval,is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors,Board of Education,etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District,Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District,Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the Applicant.There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses,the titles of the Authorized Agents would be entered here,not
their names. This allows the document to remain valid(for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If"Titles Only"is the chosen method,this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses,the names and titles of the Authorized Agents would be
listed.A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced,leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board,Director, Superintendent,etc. The names and titles cannot be one of the
designated Authorized Agents,and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member(if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent,then the same person holding the
Secretary position would sign the document as Secretary to the Board(not City Manager)to eliminate"Self
Certification."
Cal OES 130(Rev.9/13) Page 2 04
STATE OF CALIFORN IA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Palm Springs
(Governing Body) (Name of Applicant)
THAT City Manager/Director of Emergency Services ,OR
(Title of Authorized Agent)
Fire Chief ,OR
(Title of Authorizedgent
Director of Finance and Treasury
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Palm Springs ,a public entity
(Name of Applicant)
established under the laws of the State of California,this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act.
THAT the City of Palm Springs ,a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s)to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three(3)years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this 17th day of February ,2016
Robert Moon,Mayor
(Name and Title of Governing Body Representative)
Chris Mills,Mayor Pro Tem
(Name and Title of Governing Body Representative)
Ginny Foat,Geoff Kors,and J.R.Roberts, Councilmember
(Name and rt e ot Governing BodyRepresentative)
CERTIFICATION
I,James Thompson duly appointed and City Clerk of
(Name) (Title)
City of Palm Springs do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the City Council of the City of Palm Springs
(Governing Body) (Name of Applicant)
on the 17th day of February 20 16 .
City Clerk
(Signature) (Title) 05
Cal OES 130(Rev.9/13) Page I
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130-Instructions
Cal OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three(3)years
from the last date of approval,is invalid or has not been submitted.
When completing the Cal OES Form 130,Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors,City Council,Board of Supervisors,Board of Education,etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District,Office of Education,City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District,Napa County Office of Education,University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses,the titles of the Authorized Agents would be entered here,not
their names. This allows the document to remain valid(for 3 years)if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If"Titles Only"is the chosen method,this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses,the names and titles of the Authorized Agents would be
listed.A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced,leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board,Director, Superintendent,etc. The names and titles cannot be one of the
designated Authorized Agents,and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member(if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent,then the same person holding the
Secretary position would sign the document as Secretary to the Board(not City Manager)to eliminate"Self
Certification."
Cal OES 130(Rev.9/13) Page 2 06
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Palm Shrines
(Governing Body) (Name of Applicant)
THAT City Manager/Director of Emergency Services .OR
(Title of Authorized Agent)
Fire Chief ,OR
n e of Authorizedgent
Director of Finance and Treasury
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Palm Shrines ,a public entity
(Name of Applicant)
established under the laws of the State of California,this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988,and/or state financial assistance under the California Disaster Assistance Act.
THAT the Citv of Palm Springs ,a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s)to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
®This is a universal resolution and is effective for all open and future disasters up to three(3)years following the dale of approval below.
❑This is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this 17th day of February 2016
Robert Moon,Mayor
(Name and Title of Governing Body Representative)
Chris Mills, Mayor Pro Tem
(Name and Title of Governing Body Representative)
Ginny Foat, Geoff Kors,and J.R.Roberts, Councilmember
(Name an [tie of Governing Body epresen ie
CERTIFICATION
1,James Thompson duly appointed and City Clerk of
(Name) (Title)
City of Palm Springs do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the City Council of the City of Palm Springs
(Governing Body) (Name of Applicant)
on the 17th day of February 20 16,
City Clerk
(Signature) (Title) {�
Cal OES 130(Rev.9/13) Page I 1�
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130- Instructions
Cal OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three(3)years
from the last date of approval,is invalid or has not been submitted.
When completing the Cal OES Farm 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors,City Council,Board of Supervisors,Board of Education,etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District,Office of Education,City,County or Non-profit agency that has applied for the grant,such as: City of San Diego,
Sacramento County, Burbank Unified School District,Napa County Office of Education,University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here,not
their names.This allows the document to remain valid(for 3 years)if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If"Titles Only" is the chosen method,this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses,the names and titles of the Authorized Agents would be
listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board,Director, Superintendent,etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors,County Clerk,etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member(if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent,then the same person holding the
Secretary position would sign the document as Secretary to the Board(not City Manager)to eliminate"Self
Certification."
Cal OES 130(Rev.9/13) Page 2
City of Palm Springs
Office of the City Clerk
�e�*Wxeno��• 3200 E.Tahquitz Canyon Way • Palm Springs,CA 92262
Tel: (760)323-8204 • Fax:(760)322-8332 • TDD: (760)864-9527 • Web: www.palmspringsca.gov
EXCERPTS OF MINUTES
At the City Council meeting of the City of Palm Springs held February 17, 2016, the City
Council took the following action:
2.R. APPROVE AND AUTHORIZE SUBMITTAL OF CALIFORNIA
EMERGENCY MANAGEMENT AGENCY FORM CAL OES 130
DESIGNATING PERSONNEL TO ACT AS THE AGENT FOR THE CITY
WHEN SEEKING FINANCIAL ASSISTANCE AFTER A DISASTER:
ACTION:
1) Approve the Form 130 Disaster Designees as the City
Manager/Director of Emergency Services, Fire Chief, and Director of
Finance and Treasury; and
2) Direct the City Clerk to certify and transmit CalOES Form 130 to the
California Office of Emergency Services.
Approved as part of the Consent Calendar.
I, KATHIE HART, Chief Deputy City Clerk of the City of Palm Springs, hereby certif
that the above action was taken by City Council of the City of Palm Springs on the 17�
day of February, 2016, by the following vote:
IL4k�
Kathie Hart, MMC
Chief Deputy City Clerk
Post Office Box 2743 0 Palm Springs, California 92263-2743