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City Council Staff Report
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DATE: March 16, 2016 CONSENT AGENDA
SUBJECT: PURCHASE OF TEN NEW RUGGEDIZED LAPTOP COMPUTERS AND
ASSOCIATED HARDWARE FROM DELL, INC.
FROM: David H. Ready, City Manager
BY: Police Department
SUMMARY
The Police Department currently has 63 Dell ruggedized laptop computers, 58 of which
were purchased between 2010 and 2011. This is a request to purchase 10 new laptops
now, to replace the oldest equipment. Additional laptops will be requested in the
upcoming budget process.
RECOMMENDATION:
1. Approve the purchase of 10 new 14" Ruggedized Laptop Computers, Dell Mobile
Docking Stations and Multimode Combo Antennas along with associated
hardware from Dell Inc., utilizing the national cooperative NASPO ValuePoint
agreement No. WN03AGW, in the amount of $52,841.09.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Police Department ruggedized laptop computers are indispensable as aides to
Officers who respond to calls for service. They are used for report writing, car-to-car
communications, communications with emergency Dispatch, and vehicle GPS locator.
Currently the Department's laptops are over five years old, lack current technology, and
are out of manufacturer's warranty.
Due to the age of the Police Department computers and advancements in technology,
Dell no longer makes the current model or offers replacement parts. The ten (10) new
computers will replace the older computers.
Pursuant to the provisions of Procurement Ordinance 7.09.010, the City Council may
authorize the acquisition of equipment through a joint powers or other cooperative
purchasing program. The City participates in the National Association of State
Procurement Officials (NASPO) ValuePoint program, which allows the City to achieve
ITEM NO.
City Council Staff Report
March 16, 2016— Page 2
Police Department Laptop Purchase
lower pricing often afforded only to larger agencies, via a competitive process that
would likely be less than what we could obtain independently. Dell offers the needed
computers and associated hardware through the NASPO ValuePoint contract. In
addition, the City is currently standardized on Dell computer equipment, and purchases
directly from the manufacturer to ensure any quality, warranty, or customer services
issues are handled promptly.
FISCAL IMPACT:
Sufficient funds are available in the current fiscal year Continuing Appropriations to be
transferred to Police Computer Hardware Account No. 001-3010-50035.
Bryan Reyes David H. Ready, Es
Police Chief City Manager
Attachments:
Dell Quotation
02
QUOTATION
Quote#: 725126462
Customer#: 5039689
Contract#: WN03AGW
CustomerAgreement#: 7-15-70-34-003
Quote Date: 0212512016
Date: 2/25/2016 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales professional
as soon as possible.
0NNUMMMM
SALES REP: NICHOLAS LAUCK PHONE: 1800 - 8793355
Email Address: Nicholas Lauck@Dell.com Phone Ext: 5139099
" Description Quantity
Latitude 7404 XFR_CTO (210-ACPK) 10
t 8GB (2x4GB) 1600MHz DDR& Memory(370-AAQJ) ! 10
Sealed Internal RGB Backlit US/Intemational Keyboard (580-ABYR)_ 10
Intel Integrated HD Graphics 4400 (i3 and i5 processors) / 5000 (i7 processors) (490-BBTS) 10
Intel Wireless 7260 Driver(338-BEKR) 10
256GB Mobility Solid State Drive (400-ADGJ) 10
Win 10 Pro 64 English, French, Spanish (619-AHKN) 10
US Order(332-1286) 10
9-cell (97Wh) Lithium Ion battery (451-BBOJ) _ _ 10
Gobi 4G LTE Full Mini Card (Dell Wireless DW5808 for Verizon) (556-131BFL) 10
[ExpressCard Reader (54 mm) (540-BBFC) 10
ptical Drive Bezel (325-BBHJ) 10
ay load DVD Drive (Reads and Writes to DVDICD) (429-AAJV) 10
el Dual Band Wireless-AC 7260 802.11 ac/a/b/g/n 2x2 + Bluetooth 4.0 LE Half Mini Card
55-B B RS) 10
'US Power Cord (450-AAEJ) 10
Windows 10 OS Professional Recovery 64bit - DVD (620-AAYW) 10
No Dell Backup and Recovery software (637-AAAM) 10
BTO Standard Shipment (S)(800-BBGT) 10
f Kace K1000 Express(525-0057) 10
Safety/Environment and Regulatory Guide (English/French/Dutch) (340-AGIK) 10
Software for Integrated Camera (319-BBBH) 0
Prosupport Plus: Next Business Day Onsite, 2 Year Extended (804-0512) 10
a L
ort Plus: Next Business Day Onsite, 3 Years(804-0513) 10
ted Hardware Warranty Extended Years)(975-3461) 10
ted Hardware Warranty Initial Year(997-6988) 10
ort Plus: Accidental Damage Service, 5 Years(997-7015) 10
ProSupport Plus: Keep Your Hard Drive, 5 Years (997-7016) 10
03
Pr=choosing
24 Technical Support, 5 Years(997-7038) 10
Thing Dell ProSupport Plus. For tech support, visitv,wctdell or call 1-866-516-3115 (997-8367) 10
Deonsulting Service (973-2426) 10
Intel vPro Technology Advanced Management Features (631-AAHF) 10
Fingerprint Reader Palmrest (346-BBJD) 10
Setup and Features Information Tech Sheet, Rugged Extrem 14 (English) (340-AIRH) 10
No Option Included (340-ACQQ) I 10
a Energy Star 6.0 (387-BBFK) t 10
---------------
Intel Core i5-4310U (Dual Core, 2.OGHz, 3M cache, 15W) (338-BGPE) 10
Dedicated SiRFstarV GPS (658-BCDL) 10
No DDPE Encryption Software (9543465) 10
E Heatsink for Integrated Graphics(412-AADG) l 10
Shipping Material for Latitude 14 Rugged Extreme (7404)(328-BBKO) 10
Direct Ship (340-AAFC) _ 10
_Shoulder Strap, Rugged Extreme 12/14 (340-AJHK) 10
No FGA (817-BBBB)
No DDPIESS Software (634-BENZ) 10
Cyberlink Media Suite Essentials for Windows without Media (658-BBTV) 10
Regulatory Label, Rugged Extreme 14 (389-BENH) 10
Intel Rapid Start Technology (551-BBCJ) 10
No Option Included (340-ACQQ) 10
Intel Core i5 Processor Vpro Label (338-BCZI) 10
74.'F HD (1366x768)Outdoor-Readable Resistive Touchscreen, Webcam with Privacy
Shutter and Mic(391-BBNX) 10
No Software (630-AARX) _ 10
Dell Power Manager (340-ADFZ) 10
4 Kickstart Product Registration (340-AJFC) 10
Dell Data Protection Security Tools Digital Delivery/NB (422-0007) 10
SupportAssist (525-BBCL) 10
t Dell(TM) Digital Delivery Cirrus Client (640-BBLW) 10
System Driver, Dell Rugged Extreme 14 (640-BBNF) _ 0
Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware
and Apps),OptiPlex (658-BBMR) 10
Waves Maxx Audio Royalty(658-BBNF) _ 10
OS Recovery (658-BCUV) 10
AntiVirus : No Antivirus Software (650-AACW) 10
65W AC Adapter, 3-pin (492-BBEM) 10
State Environmental Fee for display less than 15 inches(600-0276) 10
[Product Subtotal: $41,289.70
Tax: $2,846.36 04
Shipping & Handling: $0.00
State Environmental Fee: �$30.003Shipping Mefhod: THER
(`Amount denoted in $)
Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to
Order
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement
that specifically applies to this order, your order will be subject to and governed by the following
agreements, each of which are incorporated herein by reference and available in hardoopy from Dell at
your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale
(www.dell.com/CTS), which incorporate Dell's U.S. Return Policy(www.dell.com/retumpolicy)and
Warranty(www.dell.com/warrantvterms).
If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms).
If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service
Terms(www.dell.com/servicecontracts/(ilobal).
If this purchase includes software: in addition to the foregoing applicable terms, your use of the
software is subject to the license terms accompanying the software, and in the absence of such terms,
then use of the Dell-branded application software is subject to the Dell End User License Agreement -
Type A (www.dell.com/AEULA)and use of the Dell-branded system software is subject to the Dell End
User License Agreement -Type S (www.dell.com/SEULA).
You acknowledge having read and agree to be bound by the foregoing applicable terms in their
entirety. Any terns and conditions set forth in your purchase order or any other correspondence that are
in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of no force or
effect unless specifically agreed to in a writing signed by Dell that expressly references such terms.
Additional Terms for Public Customers
If you are a department, agency, division, or office of any district, state, county or municipal
government within the United States ("Public Customer"), the following terms ("Public Customer Terms")
apply in addition to the foregoing terms: A. If any portion of the foregoing terms and conditions(or any
terms referenced therein) is prohibited by law, such portion shall not apply to you. Notwithstanding
anything to the contrary, the End User License Agreements shall take precedence in all conflicts relevant
to your use of any software. B. By placing your order, you confirm that (1)you are a contracting officer or
other authorized representative of Public Customer with authority to bind the Public Customer to these
terms and conditions, and (2)you have read and agree to be bound by these terms and conditions.
Pricing, Taxes, and Additional Information
All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is
based on the latest information available and may be subject to change. Dell reserves the right to cancel
quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your
"Ship To" address, and for software downloads is based on your"Bill To" address. Please indicate any
tax-exempt status on your PO, and fax your exemption certificate, including your Customer Number, to
the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the
correct Dell entity name: Dell Marketing L.P. Note: All tax quoted above is an estimate; final taxes will
be listed on the invoice. If you have any questions regarding tax please send an e-mail to
Tax_Department@dell.com.
For certain products shipped to end-users in California, a State Environmental Fee will be applied to your
invoice. Dell encourages customers to dispose of electronic equipment properly.
All information supplied to CITY OF PALM SPRINGS for the purpose of this proposal is to be
considered confidential information belonging to Dell.
About Dell
Dell Inc. listens to customers and delivers innovative technology and services they trust and value. 05
QUOTATION
e Quote#: 725126517
It I'V>0. Customer M 5039689
Contract#: WN03AGW
CustomerAgreementM 7-15-70-34-003
Quote Date: 0 212 5/2 01 6
Date: 2/25/2016 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. If you find errors or desire certain changes please contact your sales professional
as soon as possible.
SALES REP: NICHOLAS LAUCK PHONE: 1800-8793355
', Email Address: Nicholas LauckeDell.com Phone Ext: 5139099
M
7�xn -4
_ _ _ Quantity "Pr , Total
05-3 Basic Dock with Electronics and RT:1
ged and Rugged Extreme Notebooks___ _ 0 $504.81 $5,048.10plyforDell Dodcing_Stations (A7044761) 0 $128.99 $1,289.90
HAVIS VEHICLE DOCKING STATION ADAPTER PLATE 1
(A3985608) 10 $30.09 $300.90
Product Subtotal: 6 638.90
..'Tax: $597.50
Shipping $ Handling:
State Environmental Fee: $0.00
Shipping Method _ LTL 5 DAY OR LESS
('Amount denoted in $)
Order this quote easily online through your Premier page, or if you do not have Premier, using Quote to
Order
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement
that specifically applies to this order, your order will be subject to and governed by the following
agreements, each of which are incorporated herein by reference and available in hardoopy from Dell at 09
QUOTATION
��//�,..�� ■ Quote#: 725143197
Wi.�. Customer#: 5039689
Contract#: 61140
Custom erAgreement M #3-94-70-0012
Quote Date: 02/26/2016
Date: 2/26/2016 Customer Name: CITY OF PALM SPRINGS
Thanks for choosing Dell! Your quote is detailed below; please review the quote for product and
informational accuracy. if you find errors or desire certain changes please contact your sales professional
as soon as possible.
SALES REP NICHOLAS LAUCK _ PHONE: 1800-8793355
Email Address._ 'Nicholas Lauck(o).Dell.com _ 1 Phone Ext: 5139099
Product _____ Quantity Unit Price Total
4G Bladc. Combo Antenna for XF (A5481447) 10 $131. 99 $1,319.90
Product Subtotal: $1,319.90
Tax: $118.79
Shipping & Handling: $0.00
State Environmental Fee: $0.00
Shipping Method: LTL 5 DAY OR LESS
('Amount denoted in $)
Order this quote easily online through your Premier Dace, or if you do not have Premier, using Quote to
Order
Statement of Conditions
The information in this document is believed to be accurate. However, Dell assumes no responsibility for
inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, or
consequential damages resulting from any such error or omission. Dell is not responsible for pricing or
other errors, and reserves the right to cancel orders arising from such errors.
Dell may make changes to this proposal including changes or updates to the products and services
described, including pricing, without notice or obligation.
Terms of Sale
This quote is valid for 30 days unless otherwise stated. Unless you have a separate written agreement
that specifically applies to this order, your order will be subject to and governed by the following
agreements, each of which are incorporated herein by reference and available in hardcopy from Dell at
your request:
If this purchase is for your internal use only: Dell's Commercial Terms of Sale
(www.dell.com/CTS), which incorporate Dell's U.S. Return Policy (MM .dell.com/returnoolicv)and
Warranty(www.dell.com/warrantvterms).
If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms).
If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service ��