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City Council Staff Report
DATE: April 6, 2016 PUBLIC HEARING
SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2016-2017
ANNUAL ACTION PLAN AND CDBG BUDGET ADOPTION; AND
AUTHORIZATION FOR SUBMISSION TO THE UNITED STATES
DEPARTMENT OF HOUSING & URBAN DEVELOPMENT,FOR THE FISCAL
YEAR 2016-2017 COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM, 42"d PROGRAM YEAR; AND AUTHORIZING THE CITY
MANAGER TO EXECUTE ALL SUBRECIPI ENT AGREEMENTS.
FROM: David H. Ready, City Manager
BY: Department of Community & Economic Development
SUMMARY
This action approves the 2016-2017 Community Development Block Grant (CDBG)
Budget and the 2016-2017 Annual Action Plan. The resolution also authorizes the City
Manager to execute all agreements with U.S. Department of Housing & Urban
Development (HUD) as well as the CDBG program's Subrecipients. The Annual Action
Plan is prepared by the City pursuant to requirements set forth by HUD, which mandate
that units of government receiving federal housing and community development
assistance must prepare their annual plans to implement their 2015-2020 Consolidated
Plan as a coordinated strategy. The Consolidated Plan is the blueprint for community
development activity in the City.
RECOMMENDATION:
1) Open the Public Hearing and receive public testimony.
2) Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE 2015-2019
CONSOLIDATED PLAN STRATEGIC GOALS AND THE 2016-2017 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN; APPROVING THE
COMMUNITY DEVELOPMENT BLOCK GRANT BUDGET FOR FISCAL YEAR 2016-
2017; AUTHORIZING THE SUBMITTAL OF THE PLANS AND BUDGET TO THE
UNITED STATES DEPARTMENT OF HOUSING & URBAN DEVELOPMENT (HUD);
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
APPROVAL/AGREEMENT (GRANT # B-16-MC-06-05610) WITH HUD IN THE
AMOUNT OF $387,462 AND TO EXECUTE ALL SUBRECIPIENT AGREEMENTS".
Boys & Girls Club of Palm Springs —
Gymnasium Interior Renovation $47,650
ITEM NO. 1'
City Council Staff Report
April 6, 2016—Page 2 of 11
CDBG 2016-2017 Program Year
Mizell Senior Center—
Energy-Saving Patio Enclosure $47,650
Refuge Community Development Corporation —
Refuge House $80,000
Desert AIDS Project —
Emergency Preparedness Generator $47,651
Jewish Family Service of San Diego —
Nightengale Manor Expansion $58,900
Fair Housing Council of Riverside, Inc. —
Fair Housing Services $30,000
DIGICOM Film Festival —
Help for Your Family $21,000
Catholic Charities San Bernardino & Riverside Counties —
In-Home Casework $15,000
Jewish Family Service of the Desert —
Senior Care Emergency Assistance $15,000
STAFF ANALYSIS:
The City learned of its FY2016 specific, detailed CDBG entitlement allocation on February
16"' through HUD as a result of the enactment of the Consolidated Appropriations Act of
2016 spending package, which became effective on December 18, 2015 when President
Obama signed it into law. This spending measure provides level-funding of CDBG at $3
billion; $200 million more than the President's budget request of$2.8 billion.
Palm Springs is an "entitlement city", meaning that it is a direct recipient of CDBG funds from
the federal government. The CDBG Program was adopted by Congress forty-two years ago
to provide a flexible funding source for local governments to meet the community
development needs of their low and moderate-income (Low/Mod) residents and was the first
federal block grant. This direct grant from HUD enables entitlement units of governments to
fund three National Objectives: benefiting Low/Mod income persons; preventing or
eliminating slums or blight; and meeting urgent need. The federal statute also requires that
at least 70% of CDBG expenditures benefit Low/Mod income persons. As an entitlement
grantee, the City has and will continue to utilize these funds for neighborhood revitalization,
preserving decent housing, expanding economic opportunities, and/or improving community
facilities and services, principally to benefit Low/Mod income persons.
There are also statutory limitations on the percentage of CDBG funds that may be utilized
for administrative purposes, at no more than 20% of the entitlement, and Public Services, at
no more tharW 5% of the entitlement. The remaining funds are to be utilized for public
facilities and capital improvements. Funding next year has a $44,287 increase over this
current year for a total of $387,462 in new entitlement funding and $45,000 in
reprogrammed dollars, totaling $432,462. The total funds available for 2016-2017, by
eligibility category, are as follows:
off•.
City Council Staff Report
April 6, 2016— Page 3 of 11
CDBG 2016-2017 Program Year
Public Facilities and Capital Improvements.....................................................$281,851.*
Public Services (includes Fair Housing) „__...., ........, ......... .........$58,119.**
Rehabilitation......................................................................................................... 15 000.*
TOTAL PROGRAMMATIC
ADMINISTRATION (includes Citizen Participation & Fair Housing).......,... 77 492.***
TOTAL CDBG 2016-2017 FUNDING 432 462.
* This is the 2016-17 allocation only. Public Facilities & Improvements and
Rehabilitation are also to be partially funded with the reprogramming of unexpended
activity funds and program income from the current year.
** Public Service is calculated at 15% of new entitlement funding.
*** Administration is calculated at 20% of new entitlement funding.
Consolidated Plan Compliance
In 2015, the City adopted and HUD approved its required 2015-2020 Consolidated Plan
("ConPlan"). The ConPlan is a community blueprint for meeting the housing and community
development needs of Palm Springs residents. The Plan provides a description of existing
housing and community development needs, a long-term strategy to address those needs
and an action plan for the coming years. Each year, the City is responsible for preparing an
Annual Action Plan update, which reiterates the City's CDBG goals and objectives contained
in the ConPlan, and incorporates the proposed projects and funding for the new fiscal year.
A key component of the 2015-2020 Five-Year Consolidated Plan is a Strategic Plan, which
includes the goals and objectives included in Attachment "A".
City Council action, with approval of the CDBG budget, will concurrently authorize submittal
of the 2016-2017 Action Plan to HUD. Following Council approval, the Plans will be
available for a thirty (30) day public comment period prior to submission to HUD by May 12t"
This One-Year Action Plan contains programs that make progress toward the stated goals
and the proposed accomplishments. Each Annual Action Plan must contain projects and
programs that will enable the City to meet its five-year accomplishments that are in the
adopted Consolidated Plan.
As a part of the Consolidated/Annual Plan planning process, and a requirement of the
CDBG program in general, HUD requires local governments to include citizen participation in
the process. The following community participation activities were undertaken:
• CDBG Request for Proposals (RFP) was made available on January 4th through the
City's website registration, and in turn, a fill-in Request For Proposal was e-mailed to
those on-line registrants. The fill-in Microsoft Word format helped make the application
process easier for all potential proposers. In all, postcards and e-mail announcements
were sent to nearly 143 organizations and individuals, including previous CDBG
Subrecipients, last year's applicants, City Departments, and those organizations
requesting to be placed on the mailing list.
• The Legal Notice was published twice, January 1st and January 24th in The Desert Sun,
and a news release was faxed to all Coachella Valley electronic and print media on
January 7th, providing information to the community about the availability of CDBG funds. C 3
City Council Staff Report
April 6, 2016—Page 4 of 11
CDBG 2016-2017 Program Year
• Staff conducted a formal Pre-Proposal Workshop on January 29tn that provided technical
assistance and responded to applicants' questions. There were thirteen (13)
organizations represented and staff continued to provide technical assistance on an as-
needed basis, including direct assistance to two proposers. Twelve (12) new
organizations requested RFPs. The RFP submittal deadline was February 4�n. Twenty-
six (26) RFPs were distributed. The City received seventeen (17) funding requests in
responses totaling $958,364. This compares to nineteen (19) proposals last year at
$1 ,267,811 requested.
• The CDBG Citizens' Advisory Committee (CAC), which convenes annually to provide
additional public input into the CDBG process, is comprised of a representative from
each of a number of groups. Specifically, the membership is as follows:
— Planning Commission - Lyn Calerdine, Commissioner
— Parks and Recreation Commission Member - Sid Craig, Chair
— Human Rights Commission Member -Dee Dee Wilson, Chair
— Targeted Income Qualified Areas - Mark Walthour, Desert Highland
Gateway Estates Communication Action President
— HIV/AIDS Population - David Brinkman, Desert AIDS Project CEO
— Senior Population - Ray Mastalish, Retired County on Aging Executive
The representatives are selected from the respective entities. The representatives and
staff review and complete an evaluation form for each proposal. Where a CAC
member has a conflict of interest regarding an applicant, he or she will recuse
him/herself from reviewing and ranking that particular proposal and will abstain from
associated deliberations.
• The Citizens' Advisory Committee held its public hearing on February 18d'. Staff briefed
the Committee on the past year's CDBG activities, including the status of projects;
agencies' accessibility for all residents — able-bodied and disabled; the Consolidated
Annual Performance & Evaluation Report; the potential coming year's CDBG
allocation; the Administration's release of next fiscal year (2017) proposed budget
uncertainties; and timely expenditure scrutiny by HUD. The public hearing was held to
receive testimony about proposed 2016-17 CDBG activities and from organizations
submitting proposals, which allowed the Committee members to question the proposers.
Other than fifteen (15) of the seventeen (17) RFP respondents in attendance who spoke,
there were no public comments received about neighborhood needs. The Committee re-
convened on February 22"d to rank the proposals and recommend dollar awards.
• The City Council Public Hearing represents the second of the two required public
hearings.
• After the City Council approves the activities and funding of the Annual Action Plan, the
Plan will be available for a thirty (30) public comment period prior to submittal to HUD by
May 12tn
The matrices on the following pages are of the RFP proposers and their respective
funding requests:
04
City Council Staff Report
April 6, 2016- Page 5 of 11
CDBG 2016-2017 Program Year
FUNDING CHART-
l. Public Facilities & Capital Improvements:
16.17 2016-17
APPLICANT $ 15.16 14.15 13-14 12.13 $
REQUEST $ $ $ $ RECOMMENDATION
1 3oys&Girls Club of Palm Springs- 90,740 - 72,736 - - 47,650
mnasium Interior Renovation
2 OizellSeniorCenter- 100,000 -0- 27,074 24,528 21,000 47,650
Energy-Saving Patio Enclosure
3 efuge Community Development Corp- 114,000 -0- - - - 80,000
efu a House
q esertAIDSProject- 95,000 72,294 90,000 91,329 85,000 47,651
Emergency Preparedness Generator
5 PS Dept of Public Works& Eng- 100,000 50,000 0- 160,412 145,689 0-
IiPS
t ide ADA Curb Ram Improvements
g PS Dept of Public Works& Eng- 50,000 50,000 -0- 160,412 145,689 0-
ain Libra Sidewalk Improvements
7 Dept of Public Works& Eng- 65,940 50,000 0- 160,412 145,689 0-
udio&Countdown Pedestrian Signals g Jewish Family Service of San Diego- 100,360 - - - - 58,900
qiahtenaale Manor Ex ansion
g PS Dept of Library Services- 57,970 -0-
ner -Efficient Windows&Doors
10 PS Dept of Library Services- 19,754 - - -0-
xterior Video Surveillance System
11 PS Dept of Parks& Recreation- 7,500 19,987 - - 98,655 -D-
aristo Park Basketball Ct Restoration
. OTAL PUBLIC IMPROVEMENT $780,6E $281,851
ll. Public Services:
16-17 2016-17$
APPLICANT $ 15-16 14-15 13-14 12.13 $
REQUEST $ $ $ $ RECOMMENDATION
12 Fair Housing Council of Riverside- 41,200 6,476 15,545 15,306 15,560 7,119
Fair Housing Services
13 DIGICOM- 35,000 - - - - 21,000
Help for Your Family
14 Oak Grove Institutional Foundation- 7,500 - - - - 0 Digital Connections for At-Risk Youth
15 Riverside County Office on Aging- 9,000 - - - - -0-
Health Promotion with Seniors
16 atholicCharities- 55,000 - - - - 15,000
In-Home Casework Services
17 ewish Family Service of the Desert- 15,000 15,DD0 18,145 -0- - 15,000
enior Care Emer enc Assistance
01
TOTAL PUBLIC SERVICE $162,700 $58,119
City Council Staff Report
April 6, 2016—Page 6 of 11
CDBG 2016-2017 Program Year
Ill. Rehabilitation
16.17 2016-17$
APPLICANT $ 15.16 14-15 13-14 12.13
REQUEST $ $ $ $ RECOMMENDATION
PS Dept of Comm&Econ Dev— 15,000 - 23,541 - 18,233 15,000
ome Repair Program
TOTAL REHABILITATION $15,000 $15,000
IV. Program Administration
16.17 2016-17
APPLICANT $ 15-16 14.15 13.14 12.13 $
REQUEST $ $ $ $ RECOMMENDATION
Idmin
&Citizen Partici anon air Housing Council of Riverside— 41,200 23,524 -0- -0- -0- 22,881
Fair Housin Services
PS Dept of Comm &Econ Dev— 68,635 65,646 65,467 62,241 54,611
OTAL PROGRAM REQUIREMENTS $77,492 $77,492
Total Programmatic Funding Summary(I—1Ip
16-17 2016-17$
APPLICANT $ 15.16 14-15 13.14 12-73 $
REQUEST $ $ $ $ RECOMMENDATION
❑I UBLIC FACILITIES&IMPROVEMENTS $780,66 1 $281,851
II PUBLIC SERVICE $162,701 $58,119
III REHABILITATION $15,000 $15,000
PROGRAMMATIC FUNDING $958,36, $354,970
All proposals were reviewed by the Citizens' Advisory Committee. In some instances, even
though a project met the Consolidated Plan goals, the Committee may not have
recommended the program for funding due to other concerns. Below is a description of all
of the requests reviewed, including area/clientele to be served, average Evaluation Criteria
Score and recommended allocations for 2016-2017 CDBG funding.
PROJECTS RECOMMENDED FOR FUNDING —
Public Facilities & Capital Improvements:
1. Boys & Girls Club of Palm Springs — Gym Revitalization: The Club's proposal is
continuing to renovate the gymnasium by replacing the gym flooring for multi-purpose
use of the space.
1 ,072 PS Area; 1,064 L/M; 965 PS Residents; 34 Eval Score; Requested $90,740
Recommended $47,650
2. Mizell Senior Center — Energy-Saving Patio Enclosure: Mizell's proposal is the
continuation of their facility's energy-efficiency upgrades. These upgrades will convert
an existing open-area patio space to a usable area for programs and services.
2,000 PS Area; 2,000 L/M; 1 ,600 PS Residents; 34 Eval Score; Requested $100,000
Recommended $47,650@s
City Council Staff Report
April 6, 2016— Page 7 of 11
CDBG 2016-2017 Program Year
3. Refuge Community Development Corporation — Refuge House: The Corporation
proposes renovating an existing single-family residence in the Desert Highland
Gateway (DHG) neighborhood which will provide a men's group home-setting for a
rehabilitation and re-entry program of homeless parolees and probationers.
12 DHG Area; 12 L/M; 12 PS Residents; 28 Eval Score; Requested $114,000
Recommended $80,000
4. Desert AIDS Project — Emergency Preparedness Generator: D.A.P.'s proposal is the
continuation of their facility's upgrades. These upgrades will phase the installation
work for an EPA-certified emergency back-up generator in the event of power failure or
disaster and provide access to essential, in many cases life-saving, services.
2,032 East County; 2,032 L/M; 1,046 PS Residents; 43 Eval Score;Requested $95,000
Recommended $47,651
8. Jewish Family Service of San Diego — Nightengale Manor Expansion: JFSSD seeks
funds for exterior accessory space by converting underutilized space for three additional
Permanent Supportive Housing units. This facility provides an affordable "Housing First"
model of a furnished studio apartment for chronically homeless disabled individuals.
40 East County; 40 L/M; 30 PS Residents; 37 Eval Score; Requested $100,360
Recommended $58,900
Public Services:
12.Fair Housing Council of Riverside County — Fair Housing Program: Under CDBG
guidelines, the City is mandated to provide its residents a fair housing program. The
Fair Housing Council requested these funds to provide comprehensive services that
affirmatively address and promote fair housing (anti-discrimination) rights and
landlord/tenant services to the City of Palm Springs. This CDBG activity is eligible to
be funded under Public Services ($7,119) and Program Administration ($22,881).
1,800 City-wide; 1,800 L/M; 1,800 PS Residents; 20 Eval Score; Requested $41,200
Recommended $30,000
13.DIGICOM Film Festival — Help for Your Family: The DIGICOM proposal expands its
eight year partnership with Palm Springs Unified School District (PSUSD) and local
media outlets (Telemundo, Univision, Time Warner and the City) in the art of creating
meaningful short digital stories. The "mini documentaries" will be a series of public
service programs created to target non/limited English speaking households to help
identify and demystify services and programs that address vitally important needs such
as transportation, housing, healthcare, cultural enrichment, nutrition and utility cost
assistance. The PSA videos will be aired free in the area's Spanish language market.
11,700 PSUSD-wide;11,700 L/M; 2,925; PS Residents; 30 Eval Score; Requested $35,000
Recommended $21,000
16.Catholic Charities San Bernardino & Riverside Counties — In-Home Casework
Services: Catholic Charities proposes to provide intensive casework services to
individuals and families that are homebound or facing the barrier of limited
transportation. Caseworkers will deliver much needed crisis intervention services to
the most vulnerable population in their homes within the city.
250 City-wide; 250 L/M; 250 PS Residents; 26 Eval Score; Requested $55,000
Recommended $15,000
r7
City Council Staff Report
April 6, 2016— Page 8 of 11
CDBG 2016-2017 Program Year
17.Jewish Family Service of the Desert — Senior Care Emergency Assistance: JFS
requested funds to provide emergency assistance to low-income seniors who are
experiencing a severe financial crisis and at-risk for housing insecurity or becoming
homeless.
75 Valley-wide Seniors; 75 L/M; 19 PS Residents; 32 Eval Score; $15,000
Recommended $15,000
Rehabilitation:
18.City of Palm Springs Community & Economic Development — Home Repair Program:
For the past 30 years, the City has operated a Home Repair Program. This program
assists very low-income homeowners with minor routine maintenance, emergency
repairs and accessibility modifications at nominal costs, including other related health
and safety code work. First-year participants receive standard disaster preparedness
items (i.e., natural gas shut-off valve, hot water heater strapping, smoke detectors,
house numbers, and exterior light). The annual $1,500 grant excludes the first-year
disaster preparedness items and any Code Enforcement abatement.
20 City-wide; 20 L/M; 20 PS Households; $15,000
PROJECTS NOT RECOMMENDED—
The following list is a brief description of the other requests received and reviewed by the
CAC, which were not recommended for funding because they did not meet the CDBG
eligible activities, Consolidated Plan goals, other administrative concerns, duplication of
efforts, limited funding availability, or because (in the case of the City) other alternative
funding sources may be more readily accessible.
Public Facilities & Capital Improvements:
5. City of Palm Springs Public Works & Engineering — Citywide ADA Curb Ramp
Improvements: The project proposes construction of new ADA curb ramps and
upgrade of existing non-conforming ADA curb ramps in low/mod income eligible areas.
36 PS Locations; 36 L/M; 25 Eval Score; $100,000
6. City of Palm Springs Public Works & Engineering — Main Library Sidewalk
Improvements: The proposal included construction of a new sidewalk which would
connect the existing bus stop on Baristo Road to the existing sidewalk in front of the
library.
1 PS Location; 1 L/M; 18 Eval Score; $29,400
7. City of Palm Springs Public Works & Engineering — Audio & Countdown Pedestrian
Signals: The project proposes installation of audio and countdown pedestrian signals
in low/mod income eligible areas on SunLine Bus Stops.
3 PS Locations; 3 L/M; 19 Eval Score; $65,940
9. City of Palm Springs Library Services — Energy-Efficient Windows & Doors: The
project proposes installation of double-paned, thermal glazed windows and doors at
the main library.
1 PS Location;1 L/M; 19 Eval Score; $57,970
10.City of Palm Springs Library Services — Exterior Video Surveillance System: The
project proposes installation of a video surveillance system for the exterior of the main
library building.
1 PS Location; 1 L/M; 21 Eval Score; $19,754 101 8
City Council Staff Report
April 6, 2016—Page 9 of 11
CDBG 2016-2017 Program Year
11.City of Palm Springs Parks & Recreation — Baristo Park Basketball Court Restoration:
The project proposes the resurfacing of the existing basketball court.
1 PS Location; 1 L/M; 17 Eval Score; $45,500
Public Services:
14.Oak Grove Institutional Foundation — Digital Connections for At-Risk Youth: The
Foundation proposes providing their foster youth clientele access to a digital learning
environment through a mobile/virtual computer lab.
100 Valley-wide Youth; 100 L/M; 50 PS Youth; 5 Eval Score; $7,500
15. Riverside County Office on Aging — Health Promotion with Seniors: The Agency
proposal includes a Health Option Program (HOP) workshop and Fit After 50 class
materials.
60 Persons; 48 L/M; 60 PS Persons; 6 Eval Score; $9,000
City Council action will approve the Annual Action Plan and CDBG Budget, as well as
authorize the City Manager to execute the Funding Approval/Agreement with HUD, based
on its award, which allows the acceptance of the City's annual CDBG entitlement
allocation and the agreements between the City and the 2016-2017 CDBG Subrecipients.
FISCAL IMPACT:
There is no direct fiscal impact to the General Fund. These dollars are the City's allocated
federal annual entitlement funds from the U.S. Department of Housing & Urban
Development Community Development Block Grant program.
DALE E. COOK, JR. LAURI AYLAIAN _
Community Development Administrator Community & Economic Development Director
DAVID H. READY, Esq .
City Manager
ATTACHMENT:
1. Attachment A — 2015-2020 Strategic Plan Goals
2. Public Hearing Notification
3. Notice of Public Hearing
4. 2016-2017 CDBG Resolution
4e
City Council Staff Report
April 6, 2016— Page 10 of 11
CDBG 2016-2017 Program Year
Attachment A
City of Palm Springs
2015-2020 Consolidated Plan
Strategic Plan Goals
HOUSING GOALS
GOAL 1: PRESERVE DECENT SAFE SINGLE-FAMILY AND MOBILE HOME
RESIDENTIAL UNITS THROUGH HOUSING REHABILITATION PROGRAMS
GOAL 2: RETAIN AND INCREASE THE STOCK OF AFFORDABLE HOUSING
THROUGH REHABILITATION AND NEW CONSTRUCTION
GOAL 3: ENHANCE CRIME AWARENESS OF VERY LOW, LOW INCOME
NEIGHBORHOODS THROUGH COMMUNITY PRESERVATION AND
COMMUNITY POLICING SERVICES
GOAL 4: PROVIDE FAIR HOUSING SERVICES TO AFFIRMATIVELY FURTHER FAIR
HOUSING WITHIN THE CITY
GOAL 5: SUPPORT PUBLIC HOUSING SERVICES FOR INDIVIDUALS SEEKING
RENTAL ASSISTANCE
GOAL 6: INCREASE HOMEOWNERSHIP OPPORTUNITIES FOR ELIGIBLE FIRST-
TIME OR MINORITY HOMEBUYERS
HOMELESS GOALS
GOAL 1 : SUPPORT OR PROVIDE FUNDING FOR PROGRAMS THAT OFFER
SERVICES AND/OR SUPPORTIVE HOUSING TO ASSIST HOMELESS
INDIVIDUALS AND/OR FAMILIES
GOAL 2: SUPPORT RIVERSIDE COUNTY CONTINUUM OF CARE STRATEGY AND
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS STRATEGIC
PLAN THAT STRIVES TO END CHRONIC HOMELESSNESS BY AIDING
HOMELESS INDIVIDUALS AND FAMILIES THOUGH SERVICES AND
HOUSING
NON-HOUSING GOALS
GOAL 1: ESTABLISH NEW AND/OR EXPANDED COLLABERATIONS WITH LOCAL
SERVICE PROVIDERS ON PROJECTS AND PROGRAMS THAT REDUCE
THE EFFECTS OF POVERTY AND SERVES SENIORS, AT-RISK YOUTH,
SEVERELY DISABLED ADULTS, AND SPECIAL NEEDS POPULATIONS
GOAL 2: SUPPORT NATURAL DISASTER PREPAREDNESS SERVICES AND
RESPONSE IN THE AFTERMATH OF NATURAL DISASTER
NON-HOUSING COMMUNITY DEVELOPMENT GOALS
GOAL 1: PROVIDE PUBLIC FACILITY IMPROVEMENTS THROUGH DESIGN,
ENERGY-EFFICIENCY, REHABILITATION AND NEW CONSTRUCTION
1_�
City Council Staff Report
April 6, 2016—Page 11 of 11
CDBG 2016-2017 Program Year
GOAL 2: IMPROVE INFRASTRUCTURE TO ELIMINATE HEALTH AND SAFETY
OBSTRUCTION THAT WILL ENHANCE COMMUNITY STABILITY AND
ATTRACTIVENESS
GOAL 3: ELIMINATE ARCHITECTURAL BARRIERS THROUGH DESIGN,
REHABILITATION, AND NEW CONSTRUCTION TO IMPROVE
ACCESSIBILITY FOR THE PHYSICALLY IMPAIRED AND DISABLED
PERSONS IN MEETING ADA COMPLIANCE
ECONOMIC DEVELOPMENT
GOAL 1: PROMOTE, MAINTAIN AND/OR EXPAND THE CITY'S ECONOMIC BASE
THROUGH ECONOMIC AND EMPLOYMENT OPPORTUNITIES TO EXISTING
LOCAL BUSINESSES AND PROSPECTIVE BUSINESSES
DaIeC1CDBG16-171CC_StaffReport.7Mar16. t
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
APPROVING THE 2016-2017 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL
ACTION PLAN; APPROVING THE COMMUNITY
DEVELOPMENT BLOCK GRANT BUDGET FOR
FISCAL YEAR 2016-2017; AUTHORIZING THE
SUBMITTAL OF THE PLAN AND BUDGET TO THE
UNITED STATES DEPARTMENT OF HOUSING &
URBAN DEVELOPMENT (HUD); AND
AUTHORIZING THE CITY MANAGER TO EXECUTE
THE APPROVAL/AGREEMENT (GRANT # B-16-MC-
06-0561) WITH HUD — IN THE AMOUNT OF
$387,462 AND TO EXECUTE ALL SUBRECIPIENT
AGREEMENTS.
WHEREAS, as a Community Development Block Grant entitlement community,
the City of Palm Springs is required to prepare and submit a Five-Year
Consolidated Plan and Annual Action Plan for the use of the federal funds
received; and
WHEREAS, the City of Palm Springs is eligible to receive an entitlement of
$387,462 of Community Development Block Grant funds under the U.S.
Department of Housing & Urban Development regulations; and
WHEREAS, the City of Palm Springs has reprogrammed Community
Development Block Grant funds of $45,000; and
WHEREAS, the funds must be used for eligible activities that principally benefit
low and moderate income persons; and
WHEREAS, pursuant to the requirements of including citizen involvement in the
allocation process, a Citizens' Advisory Committee was established and a public
hearing was held on February 18, 2016 to receive citizen input on the allocation
of these funds; and
WHEREAS, the proposals have been reviewed by the CDBG Citizens' Advisory
Committee based on the needs of low and moderate income persons and the
other National Objectives to benefit the maximum number of people; and
WHEREAS, the City Council held a public hearing on April 6, 2016 to receive
public input on the allocation of these funds;
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
Resolution No.
Page 2of2
SECTION 1. The 2016-2017 Annual Action Plan is hereby approved. The City
Manager or his designee is authorized to submit the Plan to the
United States Department of Housing & Urban Development,
accurately reflecting the 2016-2017 CDBG budget and projects
approved by the City Council.
SECTION 2. The total Community Development Block Grants funds available for
2016-2017, by authorized category of basic eligibility, are approved
as follows:
Public Facilities & Capital Improvements...........................$281,851 .
Public Services (includes Fair Housing)..................................58,119.
Rehabilitation................................................................................15,000.
TOTAL PROGRAMMATIC FUNDS.....................................$354,970.
ADMINISTRATION (includes Citizen Participation &
Fair Housing).................................................................$77,492.
TOTAL CDBG 2016-2017 FUNDING.................................$432,462.
SECTION 3. The City Manager is hereby authorized to accept and execute the
Funding Approval/Agreement (Grant #: B-16-MC-06-0561) with
HUD, in the amount of $387,462, for the Fiscal Year 2016-2017
CDBG Program, 42nd Program Year.
SECTION 4. The City Manager is hereby authorized to execute the following
Subrecipient Agreements and all necessary documents, in a form
acceptable to the City Attorney:
Boys & Girls Club of Palm Springs —
Gymnasium Interior Renovation $47,650
Mizell Senior Center—
Energy-Saving Patio Enclosure $47,650
Refuge Community Development Corporation —
Refuge House $80,000
Desert AIDS Project —
Emergency Preparedness Generator $47,651
Jewish Family Service of San Diego —
Nightengale Manor Expansion $58,900
Fair Housing Council of Riverside, Inc. —
Fair Housing Services $30,000
Resolution No.
Page 3 of 3
DIGICOM Film Festival —
Help for Your Family $21 ,000
Catholic Charities San Bernardino & Riverside Counties —
In-Home Casework $15,000
Jewish Family Service of the Desert—
Senior Care Emergency Assistance $15,000
ADOPTED this day of April 2016.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on April _, 2016,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
DaleC/CDBG16-171CC Resolution.24Mar16
CITY OF PALM SPRINGS
PUBLIC NOTIFICATION
OlM
Date: April 6, 2016
Subject: CDBG FY 2016-17
AFFIDAVIT OF PUBLICATION
I, Kathie Hart, MMC, Chief Deputy City Clerk, of the City of Palm Springs, California, do
hereby certify that a copy of the attached Notice of Public Hearing was published in the
Desert Sun on March 26, 2016.
1 declare unddeer� penalty of perjury that the foregoing is true and correct.
Kathie Hart, MMC
Chief Deputy City Clerk
AFFIDAVIT OF POSTING
I, Kathie Hart, MMC, Chief Deputy City Clerk, of the City of Palm Springs, California, do
hereby certify that a copy of the attached Notice of Public Hearing was posted at City Hall,
3200 E. Tahquitz Canyon Drive, on the exterior legal notice posting board, and in the Office
of the City Clerk on March 17, 2016.
1 declare under penalty of perjury that the foregoing is true and correct.
�q�
Kathie Hart, MMC
Chief Deputy City Clerk
NOTICE OF PUBLIC HEARING
CITY OF PALM SPRINGS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2016-17 ANNUAL ACTION PLAN
NOTICE IS HEREBY GIVEN that the City Council of the City of Palm Springs, Calfornia, will
hold a public hearing at its meeting of Wednesday, April 6, 2016. The City Council meeting
begins at 6:00 P.M. in the Council Charm= at City Hall, 3200 East Tahquitz Way, Palm
Springs. The purpose of this hearing is to provide interested parties with an opportunity to
offer comment on the proposed activities of the Community Development Block Grant (CDBG)
funds for Fiscal Year 2016-17.
The City's Five-Year Consolidated Plan (ConPlan) integrates the application, planning and public
participation. The ConPlan was completed in May 2015 and will be updated every five years.
An Annual Action Plan is required every year to describe the housing and community
development policies, programs and budget to be undertaken by the City using federal, state,
local, and private funds for the next year. This Plan will be submitted to the U.S. Dept of
Housing & Urban Development (HUD) by May 12, 2016. The City's CDBG Fiscal Year
2016-17 entitlement allocation is $387,462.
Response to this notice may be made verbally at the Public Hearing and/or in writing before
the hearing. Written comments may be made to the City Council by letter delivered to:
James Thompson, City Clerk
3200 E. Tahquitz Canyon Way
P. O. Box 2743
Palm Springs, CA 92263
For further information regarding the hearing or CDBG needs, please contact Dale Cook,
Community Development Administrator, at the address above, or at
Dale.Cook(cbpalmspringsca.gov, or by calling 760-323-8198/TDD 760-864-9527.
The City promotes fair housing and does not discriminate on the basis of any reason that is
not related to a bona fide qualification in admission or access to, or treatment or employment
in, its federally assisted programs and activities. It is the intention of the City to comply with
the American with Disabilities Act (ADA) in all respects. The City will attempt to accommodate
in every reasonable manner persons with disabilities who require auxiliary aids or special
assistance beyond what is normally provided in utilizing City facilities, programs, services, or
activities; require this document be provided in other accessible formats; or who would like
information on the City's compliance with the ADA. Please contact Dale Cook, Community
Development Administrator, as referenced above, and provide at least 48 hours notice to
clarify one's particular need(s) and to determine if accommodation is feasible.
Si necesita ayuda con esta carta, porfavor Ilame a la Ciudad de Palm Springs y puede hablar
con Felipe Primera (760) 323-8253.
mes Thompson, City Clerk
Jay Thompson
From: David Ready
Sent: Wednesday, April 06, 2016 11:04 AM
To: Robert Moon; 'Ginny Foat'; 'Christopher Mills';1.R. Roberts (jr66@mac.com); Geoff Kors
Cc: Lauri Aylaian; Jay Thompson
Subject: FW: CDBG Citizen Participation Plan
Council,
On your agenda for this evening — item 1 B — Public Hearing on Community Development Block Grant
(CDBG) — requires a Citizen's Advisory Committee, to review the grant applications, and make a
recommendation to the City Council. Below is an email from Lauri, which outlines the process for
choosing the members who make up the committee.
FYI
Thanks,
David
DAMID H. READY, Esq., Ph.D.,
`�aruae�` CITY MANAGER
City of Palm Springs Tel: (760)322-8350
3200 E.Tahquitz Canyon Way Fax: (760)323-8207
Palm Springs, CA 92262 TDD: (760)864-9527
www.palmsoringsca.gov David.Readv(cDoalmsorinascaaov
From: Lauri Aylaian
Sent: Wednesday, April 06, 2016 10:26 AM
To: David Ready; Cindy Cairns
Cc: Dale Cook
Subject: CDBG Citizen Participation Plan
David,
The CDBG Citizens' Advisory Committee (CAC), which convenes annually to provide additional public input
into the CDBG process, is comprised of a representative from each of a number of groups. The groups
comprising the CAC were established by City Council resolution in 1988 and officially revised in 1990, but have
since changed over time as a result of the dissolution agencies and of redevelopment project areas. (As
examples, the African American Chamber of Commerce and the Clergy Association no long exist.)
Specifically, the current membership is as follows:
— Planning Commission - Lyn Calerdine, Commissioner
— Parks and Recreation Commission Member - Sid Craig, Chair
— Human Rights Commission Member -Dee Dee Wilson, Chair
ZTGM /. A5 .
Targeted Income Qualified Areas - Mark Walthour, Desert Highland Gateway
Estates Communication Action President
HIV/AIDS Population - David Brinkman, Desert AIDS Project CEO
Senior Population - Ray Mastalish, Retired County on Aging Executive
The representatives are selected from the respective entities. The representatives and staff
review and complete an evaluation form for each proposal. Where a CAC member has a conflict
of interest regarding an applicant, he or she will recuse him/herself from reviewing and ranking
that particular proposal and will abstain from associated deliberations.
When vacancies occurred in the past, staff has gone to the governmental umbrella agency or the
group of community non-profit agencies and asked them to appoint a representative. For example,
when the representative for the senior population (who had been from the Mizell Senior Center) left,
staff went to the Riverside County Office on Aging to as for a representative, and when the HIV/AIDS
representative left, staff went to Desert AIDS Project and AIDS Assistance Program and Working
Wonders, together as a group, and asked them to appoint a representative.
It looks to me and Dale as if it's probably appropriate to go back to the City Council to formally update
the list of member organizations. We'll plan to do that before next year's cycle.
LA
Lauri Aylaian
Director of Community and Economic Development
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
760.323.8228
lau ri.aylaian(a)palmspringsca.go_v
z
Catholic Charities
San Bernardino & Riverside Counties
Family & Community Services Program
The goal of the program is to comprehensively address the multiple problems and issues that often
impact poor families. The program offers assistance intended to improve the overall well-being of
children and families and prevent future individual and family crises. Through linking community
and government resources, arranging for services, advocating for clients, monitoring their
progress, and assisting as needed, the program aims to increase the health, stability, and safety of
low-income families.
Specific services of the Family Emergency Assistance Program include:
Cal Fresh-Food Stamp Eligibility Pre-Screening & Application
Assist school district applications for free breakfast/lunch program
Complete and submit family Li-HEAP Application for Utility Assistance Program
Assist with utility discount program applications lie. gas and electric)
Complete Medi-Cal Insurance Applications
Complete Covered CA Medical Applications
TANF (Temporary Aid for Needy Families) Applications (Cash Aid)
Online Section 8 Waiting List Preliminary Application
Assistance with employment applications & resume writing
Application for rental properties
Application for Renters Assistance Programs
Referrals to Taxpayer Assistance - EITC
Senior Housing Tax Credit
Referrals to immunization programs, MD and dental care
Prenatal care, health & education information to families with infants/young children
Life Line & Cell Phone Service
Home Visiting—Case Management (as needed)
Advocacy for eligible services
Online Unemployment Insurance Benefits
Housing & Eviction Prevention: Rent, Mortgage, Temporary Motel Shelter
Utilities Assistance: Electric, Gas, Water, Propane (when funds are available)
Food Assistance: Food Stamp Outreach, Food Box, Food Voucher, Holiday Baskets
Prescriptions: Refills, New Prescriptions (when funds are available)
Transportation: Gasoline Vouchers, Local Bus Fare & Discount Passes (when funds are available)
Basic needs assistance related to education and employment
Assistance with other necessities in order to maintain family stability
Housing Relocation Services for displaced families due to substandard mobile homes
Assistance to persons diagnosed as HIV positive and those who are infected with AIDS
Disaster Services: Short and long-term recovery
Referrals for families with special needs (medical needs, hearing impaired...)
Document replacement including DMV ID/birth certificates
Program services are tracked using a web-based online data management system. All program
services received by a family are documented in the system and make it possible to track a
client's progress. Client improvement occurs when necessary community services are accessed
following a full assessment and screening for eligibility.
Continuum of Seniors At-Risk for Housing Insecurity
Eviction
I
Default i Temporary
on Bills I Homelessness
I I I
I I I
� I I
Economic I i Transitional
Insecurity i I I Housing
I I I (becoming
less available)
I ' I
I I I I
I
I I I I
Isolated I I i I I Permanent
on Fixed Safe Housing
Income
Agencies Likely to Be In Contact with Seniors at Risk
• Senior Centers • Senior Centers • Senior Centers • Senior Centers • Senior Centers • Senior Centers • Senior Centers
,\1 • JFS Desert • JFS Desert • JFS Desert • JFS Desert • Office on Aging • Office on Aging • JFS Desert case
l 7 • Office on Aging • Office on Aging • Office on Aging • Office on Aging • Salvation Army • Salvation Army management
a \ • Salvation Army • Salvation Army • Salvation Army • Salvation Army • Catholic Charities • Catholic Charities • APS
r • Catholic • Catholic Charities • Catholic • Catholic • Senior Advocates • Senior Advocates • Roy's
R \ Charities • Senior Advocates Charities Charities of the Desert of the Desert • CVRM
i
• Senior of the Desert • Senior • Senior • APS • APS • Martha's
Advocates of Advocates of Advocates of • Roy's • Roy's
the Desert the Desert the Desert • CVRM • CVRM
• APS • APS • Martha's • Martha's
*This is a representative list of agencies that work with at-risk seniors in the valley.
The Desert Sun
750 N Gene Autry Trail Certificate of Publication
Palm Springs,CA 92262 RECEIVED
760-778-4578/Fax 760-778.4731 CITY OF PALM SPRINGS
Slats Of California ss: 2111 APR -4 AM 8155
County of Riverside
JAMESTHOMPSgIii
CITY CLERK
Advertiser: CITY OF PALM SPRINGS/LEGALS
PO BOX 2743
PALM SPRINGS CA 92263
Order# 0001150731
1 am over the age of 18 years old,a citizen of
the United States and not a party to, or have
interest in this matter. I hereby certify that the
attached advertisement appeared in said
newspaper(set in type not smaller than non
panel)in each and entire issue of said
newspaper and not in any supplement thereof
on the following dates, to wit:
Newspaper:The Desert Sun
3/26/2016
I acknowledge that I am a principal clerk of the U "�
No 0925. NONCE OF PUBLIC HEARING i
printer of The Desert Sun, printed and CITY OF PALM SPRINGS
COMMUNITYDEVELOPMENT BLACK GRANT[CDBG) i
published weekly in the City of Palm Springs, 2016-17 ANNUAL ACTION PUN
NONCE IS HEREBY GIVEN the the City Council of the City of Palm Springs;
County of Riverside, State of California. The 2016.CalforniaT will hold a public hearing at its meetsng of Wednesday, April E,
2016 The City Council meeting beplrss at 6. P.M. in the Council Chamr
Desert Sun was adjudicated a Newspaper of bar at City Hell, 3200 East Tahquitz Way. Palm Springs The purpose of this
hearing Is to provide interested parties with an opportunity to after comment
general circulation on March 24, 1988 by the on the proposed activities of the Community Development Block Grant(CDBG)
fundsfor Fiscal Year 2016-17.
Superior Court of the County of Riverside, The Citys Five-Year Consolidated Plan (ConPlan) integrates the application I
plam"n9 and public'Participation.:: he ConPlan was completed in May 201E
State of California Case No. 191236. and will be updated every,five years. An Annual Action Plan is required every
year to describe the housing and community development,policies, programs
and budget to be undertaken by the City using flideral,state,local,and private
funds for the next year. This Plan will be submitted to the U.S.Dell of Housing I
& Urban Development(HUD) bqq May 12,2016.The Cltys CDBG Fiscal Year
2016-17 entitlement allocation is 5387,462.
Response to this notice may be made verbally at the Public.Hearing and/or In
writing before the hearing.Written comments may be made to the City Council
declare under penalty of e 'u that the byletterdeliverecito
p ty p n ry James Thompson,City Clerk . .
foregoing is true and correct. Executed on 32DO E.Tahgeit:Canyon wayy -
P.O.Box 2743,Palm Springs,CA 92263 this 26th dayOf ARCH, 2016 In Palm For further information regarding the hearing or CDBG needs, pl
ease wntaR
M Dale Cook Community Development Administrator,at the address above,or at
Springs, Call la. Dale Cookepalmspringscagov,or by calling 76p32381981TOD 760-864-9527.
The CITy promotes fair housing and does not discriminate on the bans of any
reason that is not related to a bona fide yyualificatlon in admission ofatmss to,
or treatmeht ar employment In,Its federa ly assisted programs and activities. It
Is the intention of the City to comply wit fih the American with Disabilities Act
(ADA)In all respects. The Gty will attempt to accommodate In every reasons-
his manner persons with disabilities who require auxiliary aids or spenal.ii
tense beyond what Is normally.provided in utilizing City facilities, pr rams,
services,or activities;require this document be pprovided in other acciesl�e for-
uses or who would like Information on the C'dys compliance with.the ADA.
Please contact Dale.Cook, Ccmmunj Development Administrator, as refer-
Z4f enced above, and provide at least 48 hours notice to.clarify one's particular
need(s)and to determine if accommodation is feasible
Si necesits ayuda con estf carts,porfavac(lame a la Ciudad de Palm Springs y
puede habiar con Felipe Primer&(760)323-8253 Published:326l2016
ItJames Thompson,City Clerk
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