HomeMy WebLinkAboutA6262 - URRUTA ARCHITECTS AMENDMENT NO. 3
TO AGREEMENT NO. A6262 On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS THIRD AMENDMENT is made and entered into as of the 16th day of July,
2014 (the "effective date") by and between the CITY OF PALM SPRINGS, a California
charter city and municipal corporation ("City"), and Urrutia A.I.A. and Associates, Inc.,
dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement') for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the Design
and Engineering Services to the Airport Terminal heating and ventilation system
and the Bono Concourse escalator replacement as described in the proposal
from the Consultant dated July 7, 2014.
Task 5 — Design and Engineering Services — HVAC Air Handler replacement study.
Task 6— Design and Engineering Services — Escalator Replacement.
2. The agreement shall allow a total project sum up to $35,200.00 for professional
services relating to the design, construction management and planning of Task 5
and Task 6.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS] +'lD,'OK NGREFt.4F=`• ,
Urrutia Architects Inc. A6262
July 16, 2014— Page 2
Palm Springs International Airport
IN WITNESS WHEREOF, the parties have executed and entered into this Lease as of the date first written above.
CITY OF PALM SPRINGS
ATTEST: a municipal corporation
By: Ate-^1 g
Ity Clerk City Manager
APPRO D TO FORM:
APPROVED BY CITY COUNCIL
By: �•�b •t�k ah P.bab�
City Attor ey
CONTRACTOR: Check one:_Individual_Partnership XCorporation
Corporations require two no nze ignatures: One from each of the following:
A. Chairman o oard, resident, or any Vice President: AND
B. Secretary,As istant ecretary,Treasurer,A sistant Treasurer, or Chief F ial Officer.
B B '
S n�retarized) S nature(n tarized)
Name: Franr-isr:n .1 Urrutia Name: Francisco J. Urrutia
Title:-President
nit Title: Secretary
State of �7C&)FD'0E-1-y/l State of CA�! roAe 11-Q
County of -r',l(,\V "�S I pe County of� 11/� ^�
On 07 d4efore me, 1AKi Z PO4 EZ, Orp-7) ;oI4 before me,At16a_
WA-90 Pu Pw C__ / r C�
Personally appeared proved to Personally appeared --UjWWr/Nproved to
me on the basis of satisfactory evidence to be the person(s•) me on the basis of satisfactory evidence to be the person(#)
whose name(orislerer subscribed to the within instrument and whose name(g)is/are-subscribed to the within instrument and
acknowledged to me that he/skehtrey executed the same in acknowledged to me that he/sbeAney executed the same in
his/he"reir authorized his/hwAfteir authorized
capacity(iesrand that by his/har/4Wr signatureO on the in- capacity(ie�,and that by his/heNlheir signature(d)on the in-
strument the person(,6),or the entity upon behalf of which the strument the person(s+, or the entity upon behalf of which the
person(acted,executed the instrument. person)acted,executed the instrument.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signatur : Notary Signatur
Notary Seal: Notary Seal:
ANGEL MENDEZ ANGEL MENDEZ
Commission#2028913 Commission#2028913
Notary Public-California Notary Public •California
Riverside County Riverside County
M Comm.Ex ires Jun 14,2017 r M Comm.Expires Jun 14,2017+
165 Luring Drive
Palm Springs, CA 92262
IN UTl11 760.327.6800
760.327.6813 fax
designCa urruliaarcnrtects.com
July 7, 2014
Mr. Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Proposal for Professional Design and Engineering Services- Escalator Replacement.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services to include the
replacement of the two existing escalators located at the Bono Terminal.
Scope of Work
The following summarizes our understanding of the scope of work. The Bono Terminal
has two existing escalators that connect the terminal with the main terminal. Due to
continued maintenance reasons, the airport would like to upgrade and modernize the
existing KONE escalators. The intent will be to leave the existing metal truss in place
and to replace the balance of the units with a new "modernization" package that will
address better efficiency, current code requirements, upgraded safety features, and
long term low maintenance.
We are assuming that the project will be subject to review by only the following
age ncies/de partments:
o City of Palm Springs Airport
o City of Palms Spring Building Department
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services to include the following:
Escalator Replacemeni
Palm springs Internofonal Airport
Palm Springs,CA
July 7,2GI4
• Architectural
• Electrical Engineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultant shall provide the following services:
• Initial preparation shall include review of existing construction
documents and record drawings furnished by Me City or airport. A
site visit shall be conducted to verify record drawings and to obtain
equipment data and specifications on the existing escalators.
B. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Urrutia Architects will prepare documents that will reflect the
"modernization" package requirements for the escalators. Modernization
specifications will follow recommended specifications/guidelines that can
be met by any of the four major escalator companies:
• OTIS
• Schindler
• ThyssenKrupp
• Kone
b. Urrutia Architects and their consultant shall prepare construction
documents, which will, in general, consist of the following:
• Title sheet with code cnalysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Demolition Plan, including temporary construction phasing.
• Remodel escalator plan.
• Electrical demolition plan and remodel plan.
• Specifications book prepared in CSI format.
• Attend meetings as required.
C. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
the major escalator companies for this project as an overall single project
through the public notic'ng process. During the course of the bidding
process, the architect shall prepare and issue addenda as necessary to
Escalator�eplccement
Palm springs Intemational Airport
Palm Springs,CA i
July 7,2014
i
the bidders, respond to bidders' RFI's, review bids, and make final
recommendations to airport executive director approval
D. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from contractors.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommerdations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distrbuted.
• Review and process shop drawings and submit*als.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
• All tests and state inspections will be furnished and provided by the
escalator company as a part of the modernization package
i
I
- 3 -
Escalator Replacement
Palm Springs International Airport -
Palm Springs,CA
July 7,2014
E. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$25,800.00, plus reimbursable expenses.
A. Pre-Design/Safe Analysis Phase:
A fixed sum of$ 1,800.00, plus reimbursable expenses.
B. Construction Document Phase:
A fixed sum of$17,000.00, plus reimbursable expenses.
C. Bidding Phase:
A fixed sum of$ 1,000.00, plus *eirnbursable expenses.
D. Construction Administration Phase:
A fixed sum of$5,200.00, plus reimbursable expenses,
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures. made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$1100.00 for reimbursable expenses.
I 111
4
Escalator Replacement
Palm Springs Internaflonol Airpor'
Pdrn Springs,CA
July 7,20�4
Assumptions include the following:
The City or Airport shall provide the Architect with copies of "as built" drawings,
including structural, architectural, mechanical, and electrical data or any other
drawings of scope related information relevant to this project that may assist the
Architect in the preparation of their drawings.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you..
Sincerely,
rrutia Architec
o J u I / RA
Si t
California License # C7467
I
_ 5 _
165 Luring Drive
T A Palm Springs, CA 92262
Uf fU ■ IR 76
760.327.68.32T.681313 fax
bq- I design@urrutiaarchitects.cam
July 7, 2014
Mr. Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OF(-
Palm Springs, CA. 92262-6966
RE: Proposal for Professional Design and Engineering Services - HVAC Air Handler
Replacement.Study.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services to include the
evaluation and study of the existing HVAC Air Handlers located within the main the
main airport terminal.
Scope of Work
The following summarizes our understanding of the scope of work. The main airport
terminal contains eight air handers of various sizes in locations throughout the terminal.
These units are suffering from old age and inefficiency and may need to be replaced or
refurbished. A detailed evaluation will be made of each of the units.
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Airport
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services to include the following:
• Architectural
• Mechanical Engineering
HVAC Air Handler Replacement Study
Palm springs International Airport
Palm Springs,CA
July 1,2014
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultant shall provide the following services:
• Initial preparation shall include review of existing construction
documents and record drawings furnished by the City or airport. A
subsequent site visit shall be conducted to document all air handler
equipment, including serial numbers, make, and size, components,
and maintenance record. The documentation shall Include listing
of faulty components and the s�atus of each unit or component
with regard to expected life. After compiling all the data for each
unit, a recommendation shall be made for each unit covering
replacement or refurbishment of components, or the entire unit.
• The study will include recommendations for replacement or
refurbishment of the units. Implementation of the
recommendations are not a part of this study but can be provided
if requested by the Airport as an additional service.
B. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$7,800.00, plus reimbursable expenses.
A. Pre-Deslgn/Site Analysis Phase:
A fixed sum of$ 7,800.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimburscble Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and'
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
HVAC Air Handler Replacement Study
Palm Springs Irterna'ional Airport
Palm Springs,CA
July 7.201
We are proposing an estimated budget of$500.00 for reimbursable expenses.
Assumptions include the following:
The City or Airport shall provide the Architect with copies of "as built' drawings,
including structural, architectural, mechanical, and electrical data or any other
drawings of scope related information relevant to this project that may assist the
Architect in the preparation of treir drawings,
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
cc A A
Presid t
rnia License # C7467
I
- 3 -
i
AMENDMENT NO. 2A
TO AGREEMENT NO. A6262, On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS SECOND AMENDMENT is made and entered into as of the 18th day of De-
cember 18, 2013 (the "effective date") by and between the CITY OF PALM SPRINGS, a
California charter city and municipal corporation ("City'), and Urrutia A.I.A. and Associ-
ates, Inc., dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement') for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the new
one-way airport security revolving doors as described in the proposal from the
Consultant revised December 17, 2013.
Task 4 — Security Exit Area Design and Engineering Series $ 28,875.00
2. The agreement shall allow a total project sum up to $28,875.00 for professional
services relating to the design, construction management and planning of Task 4.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS]
Urrutia Architects Inc. A6262
Palm Springs International Airport
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRINGS
municipal corporation
City Clerk City Managertel
APPROVED � Tp FORM:
APPROVED BY C1T(^Ofsi7Ci!
" city/At orney
CONTRACTOR: Check one: Individual Partnership 7s Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President, or any Vice Presid nt: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,
or Chief Financial Officer.
By:
o ized Signature (notarized)
itle: Title:
State of C4L,1F02Ai44 State of
County of-79 k V try Sj County of
On l �)'�before me, IfaF2Q[ , On before me,
O.iotRYu( pt/ �
personally appeared�g4nj&ggU T.ug&r/w personally appeared who
proved to me on the basis of satisfactory who proved to me on basis of satisfactory evi-
dence to be the person(9)whose name(,g) evidence to be the person(s)whose names (s)
name(j)is/art-subscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/*4efthey and acknowledged to me that he/she/they exe-
cuted the same in he/heFftheir authorized executed the same in his/her/their authorized
capacity(ys), and that by his/ha;Atieir sigMa- capacity(is), and that by his/her/their signa-
ture( on the instrument the person( ), or the tares(s) on the instrument the person(s)or the
entity upon behalf of which the person( the entity upon behalf of which the person(s)
acted, executed the instrument. acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct. a foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signat e: Notary Signature:
Notary Seal: ANGEL Notary Seal:
IGEZ
126n;Mm Commlesl0n#2028913
Notary Public•CalNorala
Riverside County
1w.g Comm.Expires Jun 14.20f)r
165 Luring Drive
Palm Springs.CA 92262
u UIR 760-327,6800
760.327.681313 fax
3
design@urrutiaarchitects.cum
December3, 2013 (Revised 12/17/13)
Mr. Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Proposal for Professional Design and Engineering Services - New One Way Airport
Security Revolving Doors- Revised (12.17.13)
Palm Springs, CA.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services to include the
addition of a two (2) new automatic one way airport security revolving doors
manufactured by Horton Automatics. The new revolving doors shall be located
within the exit areaway on the east side of the existing lobby of the Palm Springs
International Airport located in Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport is
proposing to add two {2) new automatic one way airport security revolving doors in the
existing exit area way on the east side of the airport lobby. Presently the exit area way
consists of an enclosed vestibule area which is controlled with automatic bi-parting
doors to access this area. Then there is a second set of automatic bi-parting doors that
allow access into the main lobby area. This area is designed to allow egress into the
terminal in a one way directional flow and due to security reasons; the intent is to
prohibit egress through this passageway from the lobby. The requirement is to maintain
a one-way flow from the outside into the building using two (2) new automatic revolving
doors manufactured by Horton Automatics that will dictate the flow of pedestrian traffic
from the exterior to the interior in a controlled flow pattern. The new revolving doors will
be 12 foot in diameter and will be staggered to allow the inclusion of a new 36" wide
security door between the revolving units. Each new revolving door will include sensors
in the ceiling and floor mats that will detect any object in the restricted area of the door
enclosure, The sensors will produce an audible alarm when detection of a foreign
New Automatic One Way Revolving Secvdty Dcors
'alm Springs Intemational Airport
Palm Springs,CA
December 3.2013(Revised 12/17,13)
object occurs. In addition, the foNowing shall be included in the scope of work as
related to these new revolving doors:
• New electrical required extended to each door unit. Minimum 120 VAC 15
amp service to a 20 amp dedicated circuit for each unit.
• Integration of each door unit into the existing space will include replacement
of existing flooring, remodeling of exiting ceiling where door unit intersects wi*h
existing ceiling.
• Coordination of installation details.
• Standard door units are prepped for glass which is provided by others. Glass
will be specified (bullet resistant is an option).
+ Removal:of existing automatic storefront doors:;
• Evaluation;s�f existing HUAC;idistribution sysfe.m in vestr.'bule and reworking;of
exist„ &obutionYdevices.
We are assuming that the project will be subject to review by only the following
agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Building Department
Scope of Services
Based on the above Scope of Work, Urrutia Architec's will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
• Electrical Engineering
* lvtechaniccil �n`gineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and -heir consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City or airport, A
site visit shall be conducted to verify record drawings. A final base
floor plan and reflected ceiling plan shall be prepared of this area
that reflects the existing conditions.
• Electrical engineering shall consist of a site visit to document the
existing power sources, electrical panels, and power sources for this
area. An existing electrical plan of this area shall be prepared.
Mechanical engineering shall consist of a site,visit tb dccument the
exfsting,HVAC distribution system, HVAC�aquiprnent sources-for this
area. An existing mechanical plan of thli area shall be prepared:
- 2 -
New Automatic One Way Revolving Security Doo,s
Palm Springs International Airoort
Palm Springs,CA
December 3,2013(Revised 12/17/13)
B. Design Development Phase:
a. Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include a proposed floor plan layout,
reflected ceiling plan, interior elevations, and finish material
selections. The Architect shall be responsible for the coordination
of all consultants work; provide the airport with delineated layouts
for review and comment; attend all meetings, including City review
meetings; and scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings for this
project. Urrutia Architects and their consultants shall prepare detailed
construction documents based on the final design development
drawings approved by the City of Palm Springs and the airport, which
will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building,
• Demolition plans and details, including temporary construction
walls and phasing of construction work.
• Remodel floor plan and finish schedule.
• ReEected ceiling plan and details.
• Interior elevations.
• Door schedule and installation details.
• Glazing details.
• Electrical demolition plan and remodel plan.
• Mechanical HVAG demolition plan and remodel plan,;
• Specifications book prepared in CSI format.
• AIend user meetings when necessary.
I
3
i
New Automatic One Way Revolving Security Doors i
Palm Springs Intematlonal Airport
Palm Springs,CA
December 3,2013(Reviseo 12117113J
D. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for this project as an overcll single project through the
public bid process. During the course of the bidding process, the architect
shall attend a pre-bid meeting, prepare and issue addenda requested by
the City, and respond to RFI's.
E. Construction Administration Phase:
a. Urrutia Architects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from the contractor.
• Review submitted changes in construction costs proposed by the
contractor. Process any Change Orders during the construction
phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
- 4-
New Automatic One way Revolving Security Doors
Palm Springs!r-emational Airport
Palm Springs,CA
December 3,2013(Revised 12/17/13)
F. Proposed Compensation
To provide the services described in this proposal, the followng compensation is
proposed:
A total fixed cost,of$24,300*., plus reimbursable expenses;
A. Pre-Design/Site Analysis Phase:
A fixed sum of$3,300:b0; pjq�reimbursable expenses,
B. Design Development Phase:
A fixed sum of$2,000.00, plus reimbursable expenses.
C. Construction Document Phase:
A.fixed sum of'10*81M.Ob,plus reimbursable expensest
D. Bidding Phase:
A fixed sum of$ 900.00, plus reimbursable expenses.
E. Construction Administration Phase:
fixed sum of45,400,00,:plus reimbursable'expenses
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and incude
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$2,575.00 for reimbursable expenses.
- 5 -
New Automatic One Way Revolving Security Doors
Palm Springs International Airport
Palm Springs,CA
December 3.2013(Revised 12117/13)
Exclusions include the following:
• Geotechnical reports or testing, to be provided by the City/Airport.
• Structural engineering
Assumptions include the following:
• The City or Airport shall provide the Architect with copies of "as built" drawings
of remodel area, including structural, architectural, mechanical, and electrical data
or any other drawings of scope related information relevant to this project that may
assist the Architect in the preparation of their drawings.
• The City or Airport will prepare the City's "boiler plate" specifications and
general conditions requirements for bid and construction purposes.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
Architects
Urrutia, AIA/FARA
Presiden
Califo is License # C7467
- 6 -
AMENDMENT NO. 2
TO AGREEMENT NO. A6262 On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS SECOND AMENDMENT is made and entered into as of the 6th day of Feb-
ruary, 2013 (the "effective date") by and between the CITY OF PALM SPRINGS, a Cali-
fornia charter city and municipal corporation ("City"), and Urrutia A.I.A. and Associates,
Inc., dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement') for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the Re-
model and Addition to the existing Modular Building for the USO as described in
the proposal from the Consultant dated December 13, 2012.
Task 4 — Design and Engineering Services - Remodel/Addition for USO Modular
Building.
2. The agreement shall allow a total project sum up to $31,935.00 for professional
services relating to the design, construction management and planning of Task 4.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS]
Urrutia Architects Inc. A6262
February 6, 2013— Page 2
Palm Springs International Airport
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRINGS
a municipal corporation
Bye By. _
City Clerk bZ�Zb��oC� City Manager
APPROVED AS TO FORM: n �7
APPROVED BY CITY CCt'NCI'
By: IJ __ - - Poblba
City Attorney
CONTRACTOR: Check one: _ Individual Partnership 7C Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President, or any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer,
or Chief Financial Officer.
By:
Signa a not ized) Signature (notarized)
Tit Title:
State of State of
County of ►Q i V G✓S t d '- 1 County of
On a-V-13 before me, apvavua vm.ZcnL IS On before me,
personally appeared Frar%cks e to personally appeared who
proved to me on the basis of satisfactory who proved to me on basis of satisfactory evi-
dence to be the person(Owhose name(s) evidence to be the person(s)whose names (s)
name(s)is/are subscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/she/hey- and acknowledged to me that he/she/they ex-
ecuted the same in he/het3fieir authorized executed the same in his/her/their authorized
capacity(s), and thaTTi his/hwdtheir sigma- capacity(is), and that by his/her/their signa-
ture(s)on the instrumenf'tffe—person(*,, or the tares(s) on the instrument the person(s) or the
entity upon behalf of which the person(* the entity upon behalf of which the person(s)
acted, executed the instrument. acted, executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct. foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: ( c_� Notary Signature:
LEM LORENCE M.JENKIN
Notary Seal: ComoNaaioo• lowlS8
Nobly Pvmk-California Notary Seal:
Riverside County
Comm.=Nov 12 20Ui
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• AMENDMENT NO. 1
TO AGREEMENT NO. A6262 On-Call Architectural Services
PALM SPRINGS INTERNATIONAL AIRPORT
THIS FIRST AMENDMENT is made and entered into as of the 5"' day of Sep-
tember, 2012 (the "effective date") by and between the CITY OF PALM SPRINGS, a
California charter city and municipal corporation ("City"), and Urrutia A.I.A. and Associ-
ates, Inc., dba Urrutia Architects (herein "Consultant') as follows:
RECITALS
WHEREAS, the City owns and operates Palm Springs International Airport ("Air-
port") located in Palm Springs, California for the convenience of the general public.
WHEREAS, City and Consultant entered into that certain Consulting Services
Agreement No. A6262 for Aviation Consulting ("Agreement") for On-Call Architectural
Services, as duly amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to increase work assign-
ments.
NOW, THEREFORE, for good and sufficient consideration, the parties agree as
follows:
1. Exhibit "A", Scope of Services, is hereby amended to add the following on-call
Architectural Services for additional resident professional services for the Termi-
nal building and landside projects as described in the proposal from the Consult-
ant dated August 27, August 20, and August 15, 2012.
Task 1 -TSA Check-point Auto-door Installation $ 24,150.00
Task 2 - Parking Lot Space Reconfiguration $ 90,325.00
Task 3— Landscape Conversion Project $ 96,500.00
2. The agreement shall allow a total project sum up to $210,975.00 for professional
services relating to the design, construction management and planning of Tasks
1-3.
Except as previously modified herein, all other provisions of the Agreement shall remain
unmodified in full force and effect.
[SIGNATURE PAGE FOLLOWS] ORIGINAL BiLi
AND/OR AGREEi` UN-i
Urrutia Architects Inc. A6262
• Palm Springs International Airport
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first
written above.
ATTEST: CITY OF PALM SPRINGS
a municipal corporatio
5;4=CjiyCIeoR/Zb�ZOr Z City Manage
APPROVED AS TO FORM: PPROVED BY CITY COUNCIL
By:
City Attorney
CONTRACTOR: Check one: _Individual_Partnership Corporation
Corporations require two notarized signatures: One from each of the following: A. Chairman of Board,
President, or any Vice Presi e : AND B. Secretary, Assistant Secretary,Treasurer,Assistant Treasurer,
or Chief Financial Officer.
B . By:
n Signature(notarized)
Titi Title:
State of State of
County of ✓C-41,S 1 ck e—, County of
On'(-L-1?' before me, PtQY-eVXe M, Jcnw S On before me,
personally appeared 1`146nGt5" J. L4 Yvu -1 OL personally appeared who
proved to me on the basis of satisfactory who proved to me on basis of satisfactory evi-
dence to be the person(e)whose name(a) evidence to be the person(s)whose names(s)
name(s)is/awsubscribed to the within instrument is/are subscribed to the within instrument and
acknowledged to me that he/sheHhey and acknowledged to me that he/shetthey exe-
cuted the same in he/herAheir authorized executed the same in his/her/their authorized
capacity(is4,and that by his/her/their sigma- capacity(is),and that by his/her/their signa-
ture(Uon the instrument the person(s), or the tares(s)on the instrument the person(s)or the
entity upon behalf of which the person(s) the entity upon behalf of which the person(s)
acted, executed the instrument. acted,executed the instrument.
I certify under PENALTY OF PERJURY I certify under PENALTY OF PERJURY under
the laws of the State of California that the under the laws of the State of California that the
foregoing paragraph is true and correct a foregoing paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: QA,� Notary Signature:
• Nota FLOR NCE Notary Seal:
com"Wi n I ism
•co"Ift
no so Y
PROFESSIONAL SERVICES AGREEMENT
for As-Needed Aviation Consulting Services
THIS PROFESSIONAL SERVICES AGREEMENT("Agreement") is entered into, and effective on July
11, 2012, between the CITY OF PALM SPRINGS, a California charter city and municipal corporation,
("City") and Urrutia A.I.A. and Associates, Inc., an architectural design firm located in Palm Springs, a
California Corporation ("Consultant"). City and Consultant are individually referred to as "Party" and are
collectively referred to as the "Parties".
RECITALS
A. City has determined that there is a need for On-Call Professional Architectural Services
for as-needed aviation services for various airport projects project("Project").
B. Consultant has submitted to City a proposal to provide Architectural Services to the
Airport for the Project under the terms of this Agreement.
C. Consultant is qualified by virtue of its experience, training, education, reputation, and
expertise to provide these services and has agreed to provide such services as provided in this
Agreement.
D. City desires to retain Consultant to provide such professional services.
In consideration of these promises and mutual obligations, covenants, and conditions, the
Parties agree as follows:
AGREEMENT
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement,
Consultant agrees to perform the professional services set forth in the Scope of Services described in
Exhibit "A" (the "Services" or "Work") , which is attached and incorporated by reference. As a material
inducement to the City entering into this Agreement, Consultant represents and warrants that
Consultant is a provider of first class work and professional services and that Consultant is experienced
in performing the Work and Services contemplated and, in light of such status and experience,
Consultant covenants that it shall follow the highest professional standards in performing the Work and
Services required in this Agreement. For purposes of this Agreement, the phrase "highest professional
standards" shall mean those standards of practice recognized as high quality among well-qualified and
experienced professionals performing similar work under similar circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following:
(1) this Agreement; (2)the Scope of Services; (3)the City's Request for Statement of Qualifications; and,
(4) the Consultant's signed, original SOQ submittal to the City ("Consultant's Submittal"), (collectively
referred to as the "Contract Documents"). The City's Statement of Qualifications and the Consultant's
Submittal, which are both attached as Exhibits "B" and "C", respectively, are incorporated by reference
and are made a part of this Agreement. The Scope of Services shall include the Consultant's Submittal.
All provisions of the Scope of Services, the City's Statement of Qualifications and the Consultant's
1 ORIGINAL
AGREEMU
Submittal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract
Documents,the conflict or inconsistency shall be resolved by applying the provisions in the highest
priority document, which shall be determined in the following order of priority: (V)the provisions of
the Scope of Services (Exhibit "A"); (2"d)the provisions of the City's Request for Statement of
Qualifications (Exhibit "B"); (3rd) the terms of this Agreement; and, (4th) the provisions of the
Consultant's Submittal (Exhibit"C").
1.3 Compliance with Law. Consultant warrants that all Services rendered shall be
performed in accordance with all applicable federal, state, and local laws, statutes, ordinances lawful
orders, rules,and regulations.
1.4 Licenses Permits. Fees. and Assessments_. Consultant represents and warrants to City
that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are
legally required to practice its profession and perform the Work and Services required by this
Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and
expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification,
or approval that is legally required for Consultant to perform the Work and Services under this
Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary for the
Consultant's performance of the Work and Services required by this Agreement. Consultant shall
indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or
interest levied, assessed, or imposed against City to the fullest extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that
Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b)
has carefully considered how the Services should be performed, and (c) fully understands the facilities,
difficulties, and restrictions attending performance of the Services under this Agreement. If the Services
involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of any Services.
Should the Consultant discover any latent or unknown conditions that will materially affect the
performance of the Services, Consultant shall immediately inform the City of such fact and shall not
proceed except at Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components to prevent losses or damages. Consultant shall be
responsible for all such damages, to persons or property, until acceptance of the Work by the City,
except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Parties agree to use reasonable care and diligence
to perform their respective obligations under this Agreement. Parties agree to act in good faith to
2
execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to
carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of the
Services,without invalidating this Agreement,to order extra work beyond that specified in the Scope of
Services or make changes by altering,adding to,or deducting from such Work. No such extra work may
be undertaken unless a written order is first given by the City to the Consultant, incorporating any
adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii)the time to perform this
Agreement. Any adjustments must also be approved in writing by the Consultant. Any increase in
compensation of up to twenty-five percent (25%) of the Maximum Contract Amount or $25,000,
whichever is less, or in the time to perform of up to thirty (30) days, may be approved by the City
Manager, or his designee, as may be needed to perform any extra work. Any greater increases,
occurring either separately or cumulatively, must be approved by the Palm Springs City Council. It is
expressly understood by Consultant that the provisions of this section shall not apply to the services
specifically set forth or reasonably contemplated within the Scope of Services.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Consultant shall be compensated by City in accordance with the Schedule of Compensation, which is
attached as Exhibit "D" and incorporated in this Agreement by reference. Compensation shall not
exceed the maximum contract amount of Twenty Thousand and Twenty Five Dollars, ($20,025.00),
except as may be provided under Section 1.8. The method of compensation shall be as set forth in
Exhibit"D." Compensation for necessary expenditures for reproduction costs,telephone expenses, and
transportation expenses must be approved in advance by the Contract Officer designated under Section
4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The
Maximum Contract Amount shall include the attendance of Consultant at all Project meetings
reasonably deemed necessary by the City. Consultant shall not be entitled to any increase in the
Maximum Contract Amount for attending these meetings. Consultant accepts the risk that the services
identified in the Scope of Services may be more costly and/or time-consuming than Consultant
anticipates,that Consultant shall not be entitled to additional compensation, and that the provisions of
Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum
amount of city's payment obligation under this section is the amount specified in this Agreement. If the
City's maximum payment obligation is reached before the Consultant's Services under this Agreement
are completed, Consultant shall complete the Work and City shall not be liable for payment beyond the
Maximum Contract Amount.
2.2. Method of Payment. Unless another method of payment is specified in the Schedule of
Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, Consultant
shall submit to the City an invoice for services rendered prior to the date of the invoice. The invoice
shall be in a form approved by the City's Finance Director and must be submitted no later than the tenth
(10) working day of such month. Such requests shall be based upon the amount and value of the
3
services performed by Consultant and accompanied by such reporting data including an itemized
breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may
be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-
five (45)days after receipt of the invoice or as soon as is reasonably practical. There shall be a maximum
of one payment per month.
2.3 Chanees in Scone. In the event any change or changes in the Scope of Services is
requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed
amendments, including, but not limited to,any additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents, work product, or work,
when required by the enactment or revision of any subsequent law;or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such appropriations
are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The
time for completion of the services to be performed by Consultant is an essential condition of this
Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to
the agreed upon attached Schedule of Performance (Exhibit"E"), incorporated by reference.
3.2 Schedule of Performance. Consultant shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the time
period(s) established in the Schedule of Performance. When requested by Consultant, extensions to the
time period(s) specified in the Schedule of Performance may be approved in writing by the Contract
Officer, but such extensions shall not exceed one hundred eighty(180) days cumulatively; however, the
City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered under this Agreement shall be extended because of any delays
due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant
(financial inability excepted) if Consultant, within ten (10) days of the commencement of such delay,
notifies the Contract Officer in writing of the causes of the delay. Unforeseeable causes include, but are
not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods,
epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any
governmental agency, including the City. The City Manager shall ascertain the facts and the extent of
delay, and extend the time for performing the Services for the period of the enforced delay when and if
in the judgment of the City Manager such delay is justified. The City Manager's determination shall be
final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to
4
recover damages against the City for any delay in the performance of this Agreement, however caused,
Consultant's sole remedy being extension of the Agreement under this section.
3.4 Term. Unless earlier terminated under this Agreement,this Agreement shall commence
upon the effective date of this Agreement and continue in full force and effect until completion of the
Services. However, the term shall not exceed five (5) years from the commencement date, except as
otherwise provided in the Schedule of Performance described in Section 3.2 above. Any extension must
be through mutual written agreement of the Parties.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement for its
convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days
written notice. Where termination is due to the fault of Consultant and constitutes an immediate
danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be
determined by the City. Upon such notice, City shall pay Consultant for Services performed through the
date of termination. Upon receipt of such notice,Consultant shall immediately cease all work under this
Agreement, unless stated otherwise in the notice or by written authorization of the Contract Officer.
After such notice, Consultant shall have no further claims against the City under this Agreement. Upon
termination of the Agreement under this section, Consultant shall submit to the City an invoice for work
and services performed prior to the date of termination. Consultant may terminate this Agreement,
with or without cause, upon sixty (60) days written notice to the City, except that where termination is
due to material default by the City,the period of notice may be such shorter time as the Consultant may
determine.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is designated as
being the principal and representative of Consultant authorized to act in its behalf and make all
decisions with respect to the Services to be performed under this Agreement: Mr. Francisco J. Urrutia,
President and Principal-in-charge. It is expressly understood that the experience, knowledge,education,
capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to
enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of
this Agreement for directing all activities of Consultant and devoting sufficient time to personally
supervise the services performed hereunder. The foregoing principal may not be changed by Consultant
without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee
("Contract Officer"). Consultant shall be responsible for keeping the Contract Officer fully informed of
the progress of the performance of the services. Consultant shall refer any decisions that must be made
by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval
of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge,
capability, expertise, and reputation of Consultant, its principals and employees, were a substantial
5
inducement for City to enter into this Agreement. Therefore, Consultant shall not assign full or partial
performance of this Agreement, nor any monies due, voluntarily or by operation of law, without the
prior written consent of City. Consultant shall not contract with any other entity to perform the Services
required under this Agreement without the prior written consent of City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and
omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any subcontractor and
City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly
with and will make all payments to Consultant. In addition, neither this Agreement nor any interest in
this Agreement may be transferred, assigned,conveyed, hypothecated, or encumbered voluntarily or by
operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of
City. Transfers restricted in this Agreement shall include the transfer to any person or group of persons
acting in concert of more than twenty five percent (25%) of the present ownership and/or control of
Consultant,taking all transfers into account on a cumulative basis. In the event of any such unapproved
transfer, including any bankruptcy proceeding,this Agreement shall be void. No approved transfer shall
release Consultant or any surety of Consultant from any liability under this Agreement without the
express written consent of City.
4.4 Independent Contractor. The legal relationship between the Parties is that of an
independent contractor, and nothing shall be deemed to make Consultant a City employee.
A. During the performance of this Agreement, Consultant and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent themselves as
City officers or employees. The personnel performing the Services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any
of its officers, employees, or agents shall have control over the conduct of Consultant or any of its
officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers,
employees, or agents shall not maintain an office or any other type of fixed business location at City's
offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's
employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of
service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection
with this Agreement and shall be responsible for all reports and obligations respecting them, including
but not limited to social security income tax withholding, unemployment compensation, workers'
compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be
a partner of Consultant in its business or otherwise a joint venture or a member of any joint enterprise
with Consultant.
B. Consultant shall not have any authority to bind City in any manner. This
includes the power to incur any debt,obligation,or liability against City.
C. No City benefits shall be available to Consultant, its officers, employees, or
agents in connection with any performance under this Agreement. Except for professional fees paid to
6
Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation
to Consultant for the performance of Services under this Agreement. City shall not be liable for
compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness
arising out of performing Services. If for any reason any court or governmental agency determines that
the City has financial obligations, other than under Section 2 and Subsection 1.8 in this Agreement, of
any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants,
representatives, subcontractors, or agents, Consultant shall indemnify City for all such financial
obligations.
5. INSURANCE
5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense,
the insurance described below. The insurance shall be for the duration of this Agreement and includes
any extensions, unless otherwise specified in this Agreement. The insurance shall be procured in a form
and content satisfactory to City. The insurance shall apply against claims which may arise from the
Consultant's performance of Work under this Agreement, including Consultant's agents,
representatives, or employees. In the event the City Manager determines that the Work or Services to
be performed under this Agreement creates an increased or decreased risk of loss to the City, the
Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon
receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute
any insurer whose A.M. Best rating drops below the levels specified in this Agreement. Except as
otherwise authorized below for professional liability (errors and omissions) insurance, all insurance
provided under this Agreement shall be on an occurrence basis. The minimum amount of insurance
required shall be as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full
force and effect throughout the term of this Agreement, standard industry form professional liability
(errors and omissions) insurance coverage in an amount of not less than one million dollars
($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance
with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the City that Consultant is
unaware of any professional liability claims made against Consultant and is unaware of any facts which
may lead to such a claim against Consultant; or(b) if Consultant does not provide the certification under
(a), Consultant shall procure from the professional liability insurer an endorsement providing that the
required limits of the policy shall apply separately to claims arising from errors and omissions in the
rendition of services under this Agreement.
(2) If the policy of insurance is written on a "claims made" basis,the policy shall
be continued in full force and effect at all times during the term of this Agreement, and for a period of
three (3) years from the date of the completion of the Services provided hereunder. In the event of
termination of the policy during this period, Consultant shall obtain continuing insurance coverage for
7
the prior acts or omissions of Consultant during the course of performing Services under the terms of
this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage,
or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance
arrangements providing for complete coverage, either of which shall be subject to the written approval
by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence" basis,the
policy shall be continued in full force and effect during the term of this Agreement, or until completion
of the Services provided for in this Agreement, whichever is later. In the event of termination of the
policy during this period, new coverage shall immediately be obtained to ensure coverage during the
entire course of performing the Services under the terms of this Agreement.
B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, workers' compensation insurance in at least
the minimum statutory amounts, and in compliance with all other statutory requirements, as required
by the State of California. Consultant agrees to waive and obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers' compensation insurance policy
against the City and to require each of its subcontractors, if any, to do likewise under their workers'
compensation insurance policies. If Consultant has no employees, Consultant shall complete the City's
Request for Waiver of Workers' Compensation Insurance Requirement form.
C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of commercial general liability
insurance written on a per occurrence basis with a combined single limit of at least one million dollars
($1,000,000.00) and two million dollars ($2,000,000.00)general aggregate for bodily injury and property
damage including coverages for contractual liability, personal injury, independent contractors, broad
form property damage, products and completed operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of business automobile liability
insurance written on a per occurrence basis with a single limit liability in the amount of one million
dollars($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned,
non-owned, leased, and hired cars.
E. Employer Liability Insurance. Consultant shall obtain and maintain, in full force
and effect throughout the term of this Agreement, a policy of employer liability insurance written on a
per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00) for bodily injury or
disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City Manager or his/her designee prior to commencing any
work or services under this Agreement. Consultant guarantees payment of all deductibles and self-
8
insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of
$10,000, and the City Manager or his/her designee may require evidence of pending claims and claims
history as well as evidence of Consultant's ability to pay claims for all deductible amounts and self-
insured retentions proposed in excess of$10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the insurance
policies required of Consultant under this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary
insurance with respect to the City and its officers, council members, officials,
employees, agents, and volunteers. Any insurance or self-insurance maintained
by the City and its officers, council members, officials, employees, agents, and
volunteers shall be in excess of Consultant's insurance and shall not contribute
with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to City and
its officers,council members, officials,employees,agents, and volunteers.
5.3.3 All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to each insured, including
additional insureds, against whom a claim is made or suit is brought to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to the City or its operations shall limit the application of
such insurance coverage.
5.3.4 No required insurance coverages may include any limiting endorsement which
substantially impairs the coverages set forth in this Agreement_(e.g., elimination
of contractual liability or reduction of discovery period), unless the
endorsement has first been submitted to the City Manager and approved in
writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to
delete any exculpatory wording stating that failure of the insurer to mail written
notice of cancellation imposes no obligation, or that any party will "endeavor"
(as opposed to being required) to comply with the requirements of the
endorsements. Certificates of insurance will not be accepted in lieu of required
endorsements, and submittal of certificates without required endorsements
may delay commencement of the Project. It is Consultant's obligation to ensure
timely compliance with all insurance submittal requirements as provided in this
Agreement.
9
5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved
with the Project who are brought onto or involved in the Project by Consultant,
provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the Project will be
submitted to the City for review.
5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with any insurance
requirement in no way imposes any additional obligations on the City nor does
it waive any rights in this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been renewed or
replaced with other policies providing at least the same coverage. Proof that
such coverage has been ordered shall be submitted prior to expiration.
Endorsements as required in this Agreement applicable to the renewing or new
coverage shall be provided to City no later than ten (10) days prior to expiration
of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained in this
section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party
or insured to be limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts with
or impair the provisions of this section.
5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the Work performed under this Agreement and
for any other claim or loss which may reduce the insurance available to pay
claims arising out of this Agreement. City assumes no obligation or liability by
such notice, but has the right (but not the duty) to monitor the handling of any
such claim or claims if they are likely to involve City, or to reduce or dilute
insurance available for payment of potential claims.
5.3.12 Consultant agrees that the provisions of this section shall not be construed as
10
limiting in any way the extent to which the Consultant may be held responsible
for the payment of damages resulting from the Consultant's activities or the
activities of any person or person for which the Consultant is otherwise
responsible.
5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided by
authorized insurers in good standing with the State of California. Coverage shall be provided by insurers
admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII,or better, unless such
requirements are waived in writing by the City Manager or his designee due to unique circumstances.
5.5 Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the coverages
required by this Agreement. The certificates and endorsements are to be signed by a person authorized
by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by
the City before work commences. City reserves the right to require Consultant's insurers to provide
complete, certified copies of all required insurance policies at any time. Additional insured
endorsements are not required for Errors and Omissions and Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto
Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability
Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements
stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured..." ("as respects City of Palm Springs Contract No. or 'for any and all work
performed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-insurance the
City may have..." ("as respects City of Palm Springs Contract No. or"for any and all work performed
with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration date
thereof, the issuing company will mail30 days written notice to the Certificate Holder named." Language
such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of
any kind upon the company, its agents or representative" is not acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain the
insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and
volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate
holder on the policies. All certificates of insurance and endorsements are to be received and approved
11
by the City before work commences. All certificates of insurance must be authorized by a person with
authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter.
Failure to obtain the required documents prior to the commencement of work shall not waive the
Consultant's obligation to provide them.
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by law,
Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless
City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified
Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs,
judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses
including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising
from injuries to or death of persons (Consultant's employees included), for damage to property,
including property owned by City, from any violation of any federal, state, or local law or ordinance, and
from errors and omissions committed by Consultant, its officers, employees, representatives, and
agents, that arise out of or relate to Consultant's performance under this Agreement. This
indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City,
its elected officials, officers, employees, agents, and volunteers. Under no circumstances shall the
insurance requirements and limits set forth in this Agreement be construed to limit Consultant's
indemnification obligation or other liability under this Agreement. Consultant's indemnification
obligation shall survive the expiration or earlier termination of this Agreement until all actions against
the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable
statute of limitations or, if an action is timely filed, until such action is final. This provision is intended
for the benefit of third party Indemnified Parties not otherwise a party to this Agreement.
6.2 Design Professional Services Indemnification and Reimbursement. If the Agreement is
determined to be a "design professional services agreement' and Consultant is a "design professional'
under California Civil Code Section 2782.8,then:
A. To the fullest extent permitted by law, Consultant shall indemnify, defend (at
Consultant's sole cost and expense), protect and hold harmless City and its elected officials, officers,
employees, agents and volunteers and all other public agencies whose approval of the project is
required, (individually "Indemnified Party'; collectively "Indemnified Parties") against any and all
liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders and penalties
(collectively "Claims"), including but not limited to Claims arising from injuries or death of persons
(Consultant's employees included) and damage to property, which Claims arise out of, pertain to, or are
related to the negligence, recklessness or willful misconduct of Consultant, its agents, employees, or
subcontractors, or arise from Consultant's negligent, reckless or willful performance of or failure to
perform any term, provision, covenant or condition of this Agreement ("Indemnified Claims"), but
Consultant's liability for Indemnified Claims shall be reduced to the extent such Claims arise from the
negligence, recklessness or willful misconduct of the City and its elected officials, officers, employees,
agents and volunteers.
12
B. The Consultant shall require all non-design-professional sub-contractors, used
or sub-contracted by Consultant to perform the Services or Work required under this Agreement, to
execute an Indemnification Agreement adopting the indemnity provisions in sub-section 6.1 in favor of
the Indemnified Parties. In addition, Consultant shall require all non-design-professional sub-
contractors, used or sub-contracted by Consultant to perform the Services or Work required under this
Agreement, to obtain insurance that is consistent with the Insurance provisions as set forth in this
Agreement, as well as any other insurance that may be required by Contract Officer.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts
of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall
keep such books and records as shall be necessary to properly perform the Services required by this
Agreement and to enable the Contract Officer to evaluate the performance of such Services. The
Contract Officer shall have full and free access to such books and records at all reasonable times,
including the right to inspect,copy,audit,and make records and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such
reports concerning the performance of the Services required by this Agreement, or as the Contract
Officer shall require. Consultant acknowledges that the City is greatly concerned about the cost of the
Work and Services to be performed under this Agreement. For this reason, Consultant agrees that
Consultant shall promptly notify the Contract Officer the estimated increased or decreased cost if
Consultant becomes aware of any facts, circumstances,techniques, or events that may or will materially
increase or decrease the cost of the contemplated Work or Services. If Consultant is providing design
services,Consultant shall promptly notify the Contract Officer the estimated increased or decreased cost
for the project being designed if Consultant becomes aware of any facts, circumstances, techniques, or
events that may or will materially increase or decrease the cost of the design services.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents,
memoranda, correspondence, computations, and other materials prepared by Consultant, its
employees, subcontractors, and agents in the performance of this Agreement shall be the property of
City and shall be promptly delivered to City upon request of the Contract Officer or upon the
termination of this Agreement. Consultant shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership of the documents and
materials. Any use of such completed documents for other projects and/or use of incomplete
documents without specific written authorization by the Consultant will be at the City's sole risk and
without liability to Consultant, and the City shall indemnify the Consultant for all resulting damages.
Consultant may retain copies of such documents for their own use. Consultant shall have an
unrestricted right to use the concepts embodied tin this Agreement. Consultant shall ensure that all its
subcontractors shall provide for assignment to City of any documents or materials prepared by them. In
13
the event Consultant fails to secure such assignment, Consultant shall indemnify City for all resulting
damages.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and
other materials prepared by Consultant in the performance of services under this Agreement shall not
be released publicly without the prior written approval of the Contract Officer. All information gained
by Consultant in the performance of this Agreement shall be considered confidential and shall not be
released by Consultant without City's prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the
regular business hours of City, Consultant shall provide City, or other agents of City, such access to
Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy,
audit, and inspect all accounting books, records, work data, documents, and activities directly related to
Consultant's performance under this Agreement. Consultant shall maintain such books, records, data,
and documents in accordance with generally accepted accounting principles and shall clearly identify
and make such items readily accessible to such parties during the term of this Agreement and for a
period of three (3)years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as
to validity and as to performance of the Parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of California, or any other
appropriate court in such County, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair
language and common meaning to achieve the objectives and purposes of the Parties. The terms of this
Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of
construction of contracts (including, without limitation, California Civil Code Section 1654) that
ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of
this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for
convenience and identification purposes only and shall not be deemed to limit, expand, or define the
contents of the respective sections or paragraphs.
8.3 Default of Consultant. Consultant's failure to comply with any provision of this
Agreement shall constitute a default.
A. If the City Manager, or his designee, determines that Consultant is in default in
the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in
writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate,
14
to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its
default within such period of time, City shall have the right, notwithstanding any other provision of this
Agreement,to terminate this Agreement without further notice and without prejudice of any remedy to
which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for all
reasonable costs incurred by City as a result of such default. Compliance with the provisions of this
section shall not constitute a waiver of any City right to take legal action in the event that the dispute is
not cured, provided that nothing shall limit City's right to terminate this Agreement without cause under
Section 3.5.
B. If termination is due to the failure of the Consultant to fulfill its obligations
under this Agreement, City may, after compliance with the provisions of Section 8.3A, take over the
work and prosecute the same to completion by contract or otherwise. The Consultant shall be liable to
the extent that the total cost for completion of the Services required hereunder exceeds the Maximum
Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages). The
City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated. The withholding or failure to withhold payments to
Consultant shall not limit Consultant's liability for completion of the Services as provided in this
Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the Party against whom enforcement of a
waiver is sought. Any waiver by the Parties of any default or breach of any covenant,condition, or term
contained in this Agreement,shall not be construed to be a waiver of any subsequent or other default or
breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the
covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this
Agreement in any manner or preventing the Parties from enforcing the full provisions.
8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and
the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by
it, at the same or different times, of any other rights or remedies for the same default or any other
default by the other Parry.
8.6 Legal Action. In addition to any other rights or remedies, either Party may take legal
action, in law or in equity, to cure, correct, remedy or recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other
remedy consistent with the purposes of this Agreement.
8.7 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in
addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable
costs and expenses. These include but are not limited to reasonable attorney fees, expert consultant
15
fees,court costs and all fees,costs, and expenses incurred in any appeal or in collection of any judgment
entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff
or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or
hearing,the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be
personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by
the City or for any amount which may become due to the Consultant or to its successor, or for breach of
any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any direct or indirect
financial interest in this Agreement nor shall any such officer or employee participate in any decision
relating to the Agreement which effects their financial interest or the financial interest of any
corporation, partnership, or association in which he/she is, directly or indirectly, interested in violation
of any state statute or regulation. Consultant warrants that Consultant has not paid or given, and will
not pay or give, any third party any money or other consideration in exchange for obtaining this
Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this
Agreement, Consultant shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall
ensure that applicants are employed,and that employees are treated during their employment, without
regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions
shall include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent permissible under law, and in
lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or
otherwise:
A. It is agreed that Consultant shall defend at its expense any claim or suit against
City on account of any allegation that any item furnished under this Agreement, or the normal use or
sale arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters
patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or
claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority,
information and assistance at Consultant's expense for the defense of same, and provided such suit or
claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of
16
Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's
alteration of a deliverable, such that City's alteration of such deliverable created the infringement upon
any presently existing U.S. letters patent or copyright;or(2) the use of a deliverable in combination with
other material not provided by Consultant when it is such use in combination which infringes upon an
existing U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit and
all negotiations for settlement in the event City fails to cooperate in the defense of any suit or claim,
provided, however, that such defense shall be at Consultant's expense. Consultant shall not be
obligated to indemnify City under any settlement that is made without Consultant's consent,which shall
not be unreasonably withheld. If the use or sale of such item is enjoined as a result of the suit or claim,
Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall
substitute an equivalent item acceptable to City and extend this patent and copyright indemnity
thereto.
10.2 Notice. Any notice, demand, request, consent, approval, or communication that either party
desires, or is required to give to the other party or any other person shall be in writing. All notices shall be
personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return
receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission. All notices
shall be deemed received upon the earlier of(i) the date of delivery to the address of the person to receive such
notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of
posting by the United States Post Office if by mail; or(iii) when sent if given by facsimile. Any notice, request,
demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by
letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, and instant
messages are not acceptable manners of notice required hereunder. Notices or other communications shall be
addressed as follows:
To City: City of Palm springs
Attention: City Manager&City Clerk
3200 E.Tahquitz Canyon Way
Palm springs,California 92262
Telephone: (760) 323-8204
Facsimile: (760)323-8332
To Consultant: Frank Urrutia
Urruitia and Associates, Inc.
165 N. Luring Drive,
Palm Springs,CA 92262
Attention: Francisco J. Urrutia
Telephone: 760.3 2 7.6800
Facsimile: 760.327.6813
10.3 Integrated Agreement. This Agreement constitutes the entire agreement between the
Parties and supersedes all prior negotiations, arrangements, agreements, representations, and
understandings, if any, made by or among the Parties with respect to the subject matter in this
17
Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severabilitv. Whenever possible, each provision of this Agreement shall be interpreted
in such a manner as to be effective and valid under applicable law. If any provision of this Agreement
shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such
provision shall be ineffective only to the extent of such prohibition or invalidity,without invalidating the
reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is
so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this
Agreement meaningless.
10.5 Successors in Interest.This Agreement shall be binding upon and inure to the benefit of
the Parties' successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement,
nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as
conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise,
upon any entity or person not a party to this Agreement.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as
though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is
bound,for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the
Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly
authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing,
(iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the
provisions of this Agreement,and (iv)the entering into this Agreement does not violate any provision of
any other Agreement to which the Party for which he or she is signing is bound.
18
IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates stated below.
"CITY„
City of Palm Springs APPROVED BY C11Y MMUIGER
TU) 070!— NR6a
Date: By. ��-
David H. Ready
City Manager
APPROVED AS TO FORM: ATTEST
By: ZBy: fir`
Douglas C. Holland, James Thompson,
City Attorney City Clerk
APPROVED BY CITY COUNCIL:
Date: Agreement No.
19
Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President.
The second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer.
CONSULTANT NAME: Urrutia,AIA,&Associates, Inc., dba, Urrutia Architects
FranciscoJ. Urrutia, President Check one_Individual—Partnership_X_Corporation
Francisco J. Urrutia,Secretary
Address:
165 Luring Drive
Palm Springs, CA 92262
Signat re rued) jue(*zed)
20
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California n �,
County of 1 L 1 V ��C71 fJV�
onMA � fAeforeme, ►IJlAIA jam 1, yWJ V ►UO-�( �1G
1 Hue4�xe TNe ai 4a IX^a
personally appeared y1//.1 -1, /��Allawho proved to me on the basis of satisfactory evidence to
be the persorlorwhose, namejs)Waite subscribed to the
within instrument and admmowledged to me that
re
DSNY ER he/she!lhey executed the same in his/ker{f x autlwrized
Cormmiaabn♦/gem capacttAies),and that by hisJh AKeir sfgnahrreM on the
Notary Public-Cal fomis instrument roe person(e), or the entity upon behalf of
Riwnide County which the personal acted,executed the Instrument.
Comm.EX81fill NDv 13 211115
I certify under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Fl &MWYawlAbove Signature �s%p'aI -
OP77ONAt
ThDuph Me Inrwmmrion beiow is not required by iae:it may Pr valuable to persons ta"*on Me dcowtent
and ootdd prevent fraudulent removal and reattachment of de's roan to anottwr ddCo vw.
Description of Attach Document
Title or"type of Document:
Document Date: ..._._:._..............__.—Number of Pages.:
Signers)Other Than Named Above:
Calpacity(ient)Claimed by Signer(s)
Signer's Name: __. Signers Name:
r-, Individual i.,lndMdual
0 Corporate Officer—Tiae(s): O Corporate Officer—Title(s): ..._._
C Partner—O Limited ❑General •O Partner—Ci Limited O General
O Attorney in Fad Attorney in Fact
O Trustee roc of thumb We're n Trustee Top rn thwxa oars
O Guardian or Conservator Ell Guardian or Conservator
0 Other.____.._,„ OOther:
Signer Is Representing:. Signer Is Representing:
oa:arr+xpwwi aowx h+eoaawe•asso n-saoo�.rn.e�aaax.a•.��n.cetnalsQisz.�rbna.wn.nw ��*x�rr ,;oe wi.r�umaarerrm
21
EXHIBIT"A"
SCOPE OF SERVICES
Task 1 Airport Security Checkpoint Lane Expansion
Design, Construction Documents, Bidding,Construction Administration
$10,975.00
Task 2 Airport Baggage Claim Area Modifications
Design, Construction Documents, Bidding,Construction Administration
$9,050.00
22
Exhibit "B"
FIRM QUALIFICATIONS, PROJECT TEAM, EXPERIENCE AND
BACKGROUND
A.1 - Firm Information community and public sector, and confidence to provide a
winning project.
Urrutia A.I.A. and Associates, Inc.
A California Corporation Much of our success comes from the fact that we
-- dba Urrutia Architects - - believe verystrongly-in-preparing-the foundation for a- -
complete program where the user is completely involved in
Office Location --` establishing their needs. This involves very specific
165 N. Luring Drive, Palm Srpings, CA 92262 programming. We have developed very concise
760.327.6800- 760.327.6813 fax ,' programming methods which facilitate the management and
clesign@unutiaarchitects.com development of design. We feel a concise program will
evolve a more complete and effective design which the user
Contact will be satisfied with.
Francisco]. Urrutia, Principal
760.327.6800- 760.327.6813 fax Throughout the entire design process, we will
frank@urrutiaarchitects.com involve the user to make certain their needs are met Through
innovative design and the most current engineering practices,
A.2 - Principal In Charge we will evolve a design which will result in: a very
aesthetically pleasing project; the efficient use of space and
Francisco J. Urrutia, AIA, FARA, President and Principal-in- materials;energy management techniques resulting in energy
charge. savings to the Owner; and value engineering also resulting in
Main emphasis is on design and construction cost savings to the Owner.
documents. Registered in the states of California, Nevada, Urrutia Architects is committed to and has been
Arizona, New Mexico & Hawaii. implementing sustainable design into our projects long before
LEED certification became an industry standard. Now that
A.3 - firm Background
certification is requested by most of our clients, we have
Urrutia Architects is a full service architectural design seamlessly incorporated LEED into our design process. It
firm located in Palm Springs, California and founded in 1973 starts at the beginning with identifying the sustainable goals of
by Francisco J. Urrutia, FARA, AIA, providing design, ,- . tfie project based on site conditions, building use, client
planning, pre-design studies, construction documents priorities and energy efficiency. Once these priorities have
construction administration services, and interior design. We been identified, every stage of the design process will evaluated to make sure the final design meets every one of of
are currently licensed practice architecture in the states of the sustainable goals. Collaboration among all the team
California, Nevada,Arizona, New Mexico, and Hawaii. players including the client, Engineers,Architect, Contractor,
Because we are always striving for excellence,we are Commissioning Agent and reviewing agencies play a vita(role
open to new approaches to design, practice up-to-date in
sustainable success of the project, and Urrutia
business methods, and are aware of the need to take Architects has effectively managed this process for numerous
advantage of the latest advances in technology. Our ; .
projects.
production techniques are state-of-the-art and include Having practiced in Riverside County for the past 39
Computer Aided Design and Drafting (CADD) and 3-D .;, years, we are familiar with the climatic conditions of the
Modeling, providing us with a high level of efficiency; but Southern California region. We have an excellent reputation
more importantly,assuring completeness of documentation at Ia with major contractors in and around the region and have a
every level of the design process. Our drawings are precise, track record of being quality and service oriented.
concise,and complete.You need only call our references for
verification. We are accustomed to working within the budgetary
Mr. Urrutia has made numerous contributions to the constraints and demanding schedule requirements of our
desert communities, including serving on the Palm Desert clients.What we have learned by our previous experiences is
Architectural Review Board, Palm Desert Art in Public Places enhanced by our dedication to continually improve our
delivery methods and, therefore, the quality of the finished
Commission, City of Palm Springs Design Review, `t product. We are dedicated to offering our clients the best
and Board of Appeals. Our strong commitment to our quality service possible,thereby,creating a technically sound,
community has provided us with a wealth of information, aesthetically pleasing, and economically feasible project
important valley contacts, earned respect within the design
The firm of Urrutia Architects functions on a Principal/Project Principal-in-charge: Francisco J. Urrutia,A.I.A., FA.R.A.
Manager format which we feel provides the client with As principal-in-charge he will be the lead person responsible
effective and responsive project management,while allowing for architectural design as well as attend all meetings.
our firm to produce consistently high quality architectural
services within established schedules and budgets. Staff Support: Preparation of CADD drawings, 3D models
&support documentation.
Under this approach, the Principal and Project
Manager workclosely on all phases ofthe work to assure --Structural Engineering - -- -- -
maximum efficiency and a thorough understanding of the .' K.B. Leung&Associates, Inc.
project. All initial design is established by the Principal Kar Ban Leung, President
Additionally, design coordination is assured by the direct '``' Peter Tran,Vice President
involvement of the Principal. The Project Manager is
thereafter responsible for the coordination required internally Our firm was established in 1979, and through a period of
with job Captains and Draftsmen, and externally with the growth we are now staffed with 2 engineers, 2 drafters and 1
Consultants. Weekly contact is made with the office administrative assistant. In order to provide our services
Principal/Project Manager and Consultants to insure that all on a professional level, all staff has a minimum of 5 years
involved parties are kept apprised of the status of design experience.
development, that input may be received and given prompt
response,and that production schedules are met. For the past three decades, our firm has engaged
primarily in public school design, municipal work and
All communications are made through the Principal construction. We have completed more than 75 public
The Principal is responsible for all decision-making and schools, and 21 high school campuses and 12 High School
t i correspondence on a daily basis and attends client meetings campus additions. Besides public school projects, we have
[EMI with the Project Manager to insure continuity of decisions also designed numerous civic centers, community centers,
throughout the project. police facilities and fire stations. The types of construction
vary from Type V-N to Type I structures. Because of our
This system allows for maximum possible managerial broad experience in construction, we are able to assist our
continuity and flexibility, as all project data and decision clients and the school districts to maximize their facilities
making is channeled through a competent professional with minimal cost. We all agree that expenditure of public
a Architect who maintains. a flexible approach to the facilities is constantly under scrutiny by the public. We are
management function and keeps all parties coordinated and proud to say that the majority of our projects have met the
informed of the most recent and up-to-date project clients' budget.
information.
Along with the growth in manpower, K.B.L. has
AA - Key Personnel '''' implemented Computer Aided Design to include the
capability of Dynamic Analysis. Computer Aided Drafting is
The present staff totals seven,consisting of a licensed 5 another tool that has been employed by K.B. Leung
architect; project manager; CADD operators (AutoCad &Associates to increase our quality and productivity. Our
Architecture 2012); interior designer and administrative "' present staff and resources have enabled us to design
personnel. Our office has the potential to add more support projects of over $150,000,000.00 in construction annually.
Cpersoneel when workloads demand it.
The versatility of our staff coupled with our technical
Francisco J. Urrutia, Principal-in-Charge resources has enabled us to engage in a broad spectrum of
760.327.6800-760.327.6813 fax projects. Included in these are, public schools, colleges,
frank@urrutiaarchitects.com
universities, performing art theater developments, fire
stations, public works facilities, and IocaV state and federal
A.5 - Design Team " governmental public facilities. Due to the severe earthquake
hazard in the state, our firm has worked extensively in
The lead firm on this team, Urrutia Architects will seismic studies, and in particular has prepared seismic
provide all project coordination, primary project studies for Vocal counties, cities, and for school districts.
representation with the owner, all architectural and interior With our experience in public school projects, we are
design elements and exhibits. Also included will be currently contracting with the Division of the State Architect
construction documents and specifications, representation Office in the Southern California Regions for plan review;
during the bidding process, and construction observation also we are able to render assistance to local school districts
Pill
services during the construction phase. in cost control of public school construction.
ti
a
Mechanical, Plumbing, & Electrical Engineering
TMAD Taylor&Gaines Engineers WCCA is committed to environmentally sensitive
Kerry Parker, Managing Principal and cost effective planning, attractive and durable design,
Alan Darling, Electrical Engineer utilizing water-efficient plant material and irrigation
Scott Nelson, Plumbing Engineer techniques. Landscape plans reflecting superior aesthetic
Chad Cisco,Mechanical Engineer design value are solidly based on accurate data, knowledge
of use patterns,safety concerns,and long-term maintenance
- --- Established- in 1955, TTG-(TMAD -TAYLOR & ---ease: --- -- ----
a GAINES) is a full service engineering and management firm
with 13 office locations including:Anaheim,Austin,Bellevue As strong proponents of not only excellent design
Dallas, Los Angeles, Ontario, Pasadena, Phoenix, San ""' but also careful, correct installation and on-going proper
Antonio, San Diego, San Francisco, Thousand Oaks, and maintenance to retain the original design concept, the firm
Walnut Creek. Our firm has a total staff of about 450 offers observation services as well as comprehensive
including technical professionals and administrative staff,with maintenance guidelines covering all aspects of plant material
a total of 83 registered engineers, and 33 LEED Accredited ``' used on a particular project.
Professionals.
It is a policy of the firm to stay abreast of current
With comprehensive structural, mechanical trends in landscape architecture, particularly as they relate to
electrical and civil engineering and construction management Southern California, the current drought situation, and
resources, our firm works with a cohesive team of related governmental mandates. Recently WCCA was
experienced engineers,designers and technical professionals, contracted by the Coachella Valley Water District to review
all committed to providing personalized and quality r: their design guidelines prior to publication.
engineering services.
The firm is also proud of its accomplishments as
Our services cover the full spectrum of engineering :z consultants for numerous projects at the widely acclaimed
and management needs, ranging from the design of Living Desert, as well as its role in producing the first
mechanical, electrical, plumbing, fire protection, structural " Water-Efficient Symposium in Palm Springs in 1986.
and civil systems to the study and implementation of Additionally,WCCAs expertise has contributed to the design
cogeneration, thermal energy storage, LEED project = review boards of Palm Desert, Cathedral City and the
certification,solar energy and commissioning for health care committee for Art-in-Public Places of Palm Desert
educational, governmental, commercial, and industrial
facilities. Wayne Carlton Connor & Associates continues to
seek opportunities for its landscape architectural practice to
�! In more than 55 years as a consulting engineering create dynamic designs which are environmentally
�j firm, we have acquired experience from a vast array of "' responsible and cost effective for the client.
projects, numbering more than 40,000 with an aggregate
construction cost of over$40 billion of engineered systems It Civil Engineers
is this experience, together with an uncompromising MIA Consulting, Inc.
dedication to serving clients through superior engineering Marvin Roos, Director of Planning
{{((, and management that sets us apart. Julian DeLa Torre, Civil Engineer
L..j Landscape & Irrigation Design MIA Consulting Inc.was founded in Palm Springs in
Wayne Connor&Associates 1976 as a Civil Engineering firm providing consulting services
Wayne Connor, Landscape Architects to municipalities and special districts. The firm has grown to
a staff of 56 and now includes Planning, Surveying,
C Established in 1976 as a professional consulting , ^ Environmental Analysis, and Utility Coordination. MSA has
service for design firms in California,Wayne Carlton Connor engaged in over 1800 projects including municipal
&Associates was incorporated and based in Palm Desert in infrastructure design, private development, City and County
1982. The firm provides full scale landscape General Planning, Land Use and Site Planning,
architectural and land planning services for residential, ,.; Environmental Impact Reports, Environmental Permitting,
resort, commercial, public and urban design projects Utility Coordination and Landscape Architecture. Projects
have ranged up to 9,000 acres in size and nearly all have
Honored for professional accomplishment in garden been located in the Coachella Valley.
design by the Landscape Architecture Foundation, the firm
also won top honors in a National Awards Competition
�_j sponsored by the American Society of Landscape Architects.
Exhibit "C
urruTIN
165 luring drive • Palm Springs • CA •92262
760.327.6800 • 760.327.6813 fax
deWgn@umaUaarchttects.com
16 Luring Drive
pp Palm Springs,,CA 92262
760.327.6800
qUNI■■ ii�� 760.327.681313 fax
di- F� A 47�1 A
" �1 1; p Ir U desiiln@umtfaarchitects.com
March 13, 2012
Mr. Craig L. Gladders; C.P.M:;Procurement& Contracting Manager
City of Palm Springs Division of Procurement& Contracting
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Re: Request for Proposals for On-call Professional Architectural Services (RFP 09-12)
tt Dear Mr. Gladders,
In response to your Request for Proposals for On-call Professional Architectural Services(RFP 09-12),
we are submitting our qualifications package for your review and consideration. Based on our
experience in similar projects, we feel we are very qualified to provide the City of Palm Springs
Division of Procurement and Contracting with the finest professional services available in the county.
We ask that you consider our firm to be retained for future city projects based on the following
important points:
Service.The Principal will provide a hands-on relationship with the Division of Procurement and
L Contracting. Working directly with the Principal will minimize the steps required under normal
design schedules to ensure timeliness and completeness of the project. All contacts will be
f through the Principal.
Closeness to Project and Client. Due to our office location in Palm Springs,we are particularly
suited for all City related projects and will provide quick response for all meetings or job site
O reviews.
° We are a local firm,our interests are local.Almost all of our work is in the Coachella Valley,
and we have had an established firm in the Coachella Valley since 1973.
� ° We have the best architectural office facility in the desert with state-of-the-art equipment.
We have the staff and manpower to complete any project the City may have large or small
Award winning innovative design solutions to desert projects. Being familiar with desert
�' climate conditions, knowing what materials work best, and how to implement the quickest"
-) construction techniques are only a few of the many benefits in retaining our firm.
We have the resources to provide consulting services as needed. This includes all aspects of
engineering and specialty design.
Urrutia Architects will be the lead firm providing all necessary coordination and project
representation. Francisco J. Urrutia as principal in charge will be responsible for attending all
meetings. Urrutia Architects will work in conjunction with our consultant team as follows:
Structural Engineer: K.B. Leung&Associates, Inc.
° Mechanical, Electrical, and Plumbing Engineers:
TMAD Taylor& Gaines
( Civil Engineer: MSA Consulting, Inc.
9
F
jy Urr"Tift
ss'
Landscape Architect: Wayne Connor& Associates
Urrutia Architects has_been designing public projects since_1973 starting with the Palm Desert
Community Park.Since then we have completed several projects including:
Riverside County Administrative Center Design Concept— Blythe, CA.
Riverside County Housing Authority—Jackson Street Apartment Complex, Riverside, CA.
Riverside County Housing Authority-Gloria Street Apartment Complex, Moreno Valley, CA.
Rancho Mirage Post Office
Palm Desert Sports Complex
1 Palm Desert Mesa View Fire Station (original design in 1978 and a expansion/addition completed
t in 2007).
Bus Stop Shelters—City of Palm Desert
j I Palm Desert Civic Center Carports and.Photovoltaic Project -
' a Tenuity Wildlife Hospital and Conservation Center at The Living Desert
a College of the Desert—Central Plant&Alumni Street Fair Restrooms
Riverside County Volunteers in Medicine Clinic— Indio, CA. (Recently started construction,
worked with Sergio Pena during the Design, Construction Documents, and Bidding phases and
_ working with Joaquin Tijerina on the Construction Administration Phase).
j Q Desert Meadows Family Housing Project—Indio, CA. Currently under construction. Working
with National CORE in conjunction with Riverside County EDA (Tom Fan).
We welcome the opportunity to discuss our qualifications further. We look forward to hearing from
you.
Sincerely,
Francisco Urr ia, A/FARA
President
i
(l.
1 ,
I !
j
1
r^ l
I
4
9
a
a
0
0
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0
Section
Firm Qualifications, Project Team'
C
C
C
C;
F
SECTION A
FIRM QUALIFICATIONS, PROJECT TEAM, EXPERIENCE AND
BACKGROUND
A.1 - Firm Information community and public sector, and confidence to provide a
winning project.
Urrutia A.I.A. and Associates, Inc.
A California Corporation Much of our success comes from the fact that we
dba-Urrutia Architects - - believe very strongly in preparing the foundation for_a--
complete program where the user is completely involved in
Office Location establishing their needs. This involves very specific
165 N. Luring Drive, Palm Srpings, CA 92262 programming. We have developed very concise
760327.6800- 710.327.6813 fax programming methods which facilitate the management and
design@urrutiaarchitects.com development of design. We feel a concise program will
evolve a more complete and effective design which the user
Contact will be satisfied with.
Francisco J. Urrutia, Principal
760.327.6800- 760.327.6813 fax Throughout the entire design process, we will
frank@urrutiaarchitects.com involve the user to make certain their needs are met.Through
innovative design and the most current engineering practices,
A.2 - Principal In Charge we will evolve a design which will result in: a very
aesthetically pleasing project; the efficient use of space and
Francisco t Urrutia, AIA, FARA, President and Principal in- materials;energy management techniques resulting in energy
charge. savings to the Owner, and value engineering also resulting in
Main emphasis is on design and construction cost savings to the Owner.
documents. Registered in the states of California, Nevada,
Arizona, New Mexico& Hawaii. Urrutia Architects is committed to and has been
implementing sustainable design into our projects long before
A.3 - Firm Background LEED certification became an industry standard. Now that
certification is requested by most of our clients, we have
Urrutia Architects is a full service architectural design seamlessly incorporated LEED into our design process. It
starts at the beginning with identifying the sustainable goals of
firm located in Palm Springs,California and founded in 1973 i
by Francisco J. Urrutia, FARA, AIA, providing design, the project based on site conditions, building use, client I
tannin priorities and energy efficiency. Once these priorities have
planning, pre-design studies, construction documents, been identified, every stage of the design process will be
i construction administration services,and interior design. We evaluated to make sure the final design meets every one of
are currently licensed to practice architecture in the states of the sustainable goals. Collaboration among all the team
California, Nevada,Arizona, New Mexico,and Hawaii. players including the client, Engineers,Architect, Contractor,
Because we are always striving for excellence,we are Commissioning Agent and reviewing agencies play a vital role
in open to new approaches to design, practice up-to-date the sustainable success of the project, and Urrutia
business methods, and are aware of the need to take " Architects has effectively managed this process for numerous
advantage of the latest advances in technology. Our projects.
production techniques are state-of-the-art and include Having practiced in Riverside County for the past 39
Computer Aided Design and Drafting (CADD) and 3-D ? years, we are familiar with the climatic conditions of the
Modeling, providing us with a high level of efficiency; but Southern California regon. We have an excellent reputation
more importantly,assuring completeness of documentation at with major contractors in and around the region and have a
every level of the design process. Our drawings are precise, track record of being quality and service oriented.
concise, and complete.You need only call our references for ,
verification. We are accustomed to working within the budgetary
Mr. Urrutia has made numerous contributions to the constraints and demanding schedule requirements of our
desert communities, including serving on the Palm Desert -
clients.What we have[earned by our previous experiences is
r Architectural Review Board,Palm Desert Art in Public Places enhanced by our dedication to continually improve our
Commission, City of Palm Springs Design Review, delivery methods and, therefore, the quality of the finished
and Board of Appeals. Our strong commitment to our product. We are dedicated to offering our clients the best
J quality service possible,thereby,creating a technically sound,
community has provided us with a wealth of information, aesthetically pleasing,and economically feasible project.
important valley contacts, earned respect within the design
The firm of Urrutia Architects functions on a Principal/Project J'..;:j Principal-in-charge: Francisco J. Urrutia,A.IA., FA.R.A.
Manager format which we feel provides the client with As principal-in-charge he will be the lead person responsible
effective and responsive project management,while allowing for architectural design as well as attend all meetings.
our firm to produce consistently high quality architectural
services within established schedules and budgets. Staff Support: Preparation of CADD drawings, 3D models
&support documentation.
Under this approach, the Principal and Project
Manager work closely on all phases of the work to assure Structural Engineering
maximum efficiency and a thorough understanding of the K.B. Leung&Associates, Inc.
project. All initial design is established by the Principal. Kar Ban Leung, President
Additionally, design coordination is assured by the direct Peter Tran,Vice President
involvement of the Principal. The Project Manager is
thereafter responsible for the coordination required internally Our firm was established in 1979, and through a period of
with Job Captains and Draftsmen, and externally with the _ growth we are now staffed with 2 engineers, 2 drafters and 1
Consultants. Weekly contact is made with the "'"" office administrative assistant. in order to provide our services
Principal/Project Manager and Consultants to insure that all on a professional level, all staff has a minimum of 5 years
involved parties are kept apprised of the status of design experience.
development, that input may be received and given prompt
response, and that production schedules are met. For the past three decades, our firm has engaged
primarily in public school design, municipal work and
All communications are made through the Principal. construction. We have completed more than 75 public
The Principal is responsible for all decision-making and . ; schools, and 21 high school campuses and 12 High School
correspondence on a daily basis and attends client meetings campus additions. Besides public school projects, we have
With the Project Manager to insure continuity of decisions also designed numerous civic centers, community centers,
throughout the project police facilities and fire stations. The types of construction
vary from Type V-N to Type I structures. Because of our
This system allows for maximum possible managerial broad experience in construction, we are able to assist our
continuity and flexibility, as all project data and decision clients and the school districts to maximize their facilities
making is channeled through a competent professional " with minimal cost. We all agree that expenditure of public
Architect who maintains.a flexible approach to the facilities is constantly under scrutiny by the public. We are
` management function and keeps all parties coordinated and ""' proud to say that the majority of our projects have met the
informed of the most recent and up-to-elate project clients' budget.
information.
Along with the growth in manpower, K.B.L. has
A.4 - Key PBYSOOneI implemented Computer Aided Design to include the
capability of Dynamic Analysis. Computer Aided Drafting is
The present staff totals seven,consisting of a licensed another tool that has been employed by K.B. Leung
architect; project manager; CADD operators (AutoCad &Associates to increase our quality and productivity. Our
Architecture 2012); interior designer and administrative present staff and resources have enabled us to design
personnel. Our office has the potential to add more support projects of over $150,000,000.00 in construction annually.
personeel when workloads demand it.
The versatility of our staff coupled with our technical
Francisco). Urrutia,Principal-in-Charge resources has enabled us to engage in a broad spectrum of
760.327.6800-760.327.6813 fax projects. Included in these are, public schools, colleges,
frank@urrutiaarchitects.com universities, performing art theater developments, fire
stations, public works facilities, and local/state and federal
A.$ - Design Team governmental public facilities. Due to the severe earthquake
hazard in the state, our firm has worked extensively in
The lead firm on this team, Urrutia Architects will seismic studies, and in particular has prepared seismic
provide all project coordination, primary project studies for local counties, cities,_ and for school districts.
representation with the owner, all architectural and interior `'" With our experience in public school projects, we are
design elements and exhibits. Also included will be currently contracting with the Division of the State Architect
construction documents and specifications, representation '.. Office in the Southern California Regions for plan review;
during the bidding process, and construction observation also we are able to render assistance to local school districts
services during the construction phase. in cost control of public school construction.
--------
a
Mechanical, Plumbing, & Electrical Engineering
TMAD Taylor&Gaines Engineers WCCA is committed to environmentally sensitive
Kerry Parker, Managing Principal and cost effective planning, attractive and durable design,
Alan Darling, Electrical Engineer utilizing water-efficient plant material and irrigation
Scott Nelson, Plumbing Engineer techniques. Landscape plans reflecting superior aesthetic
Chad Cisco, Mechanical Engineer design value are solidly based on accurate data, knowledge
of use patterns,safety concerns,and long-term maintenance
Established in 1955,_TTG_ (TMAD TAYLOR & ease.
a GAINES) is a full service engineering and management firm
with 13 office locations including:Anaheim,Austin,Bellevue, As strong proponents of not only excellent design
Dallas, Los Angeles, Ontario, Pasadena, Phoenix, San but also careful, correct installation and on-going proper
Antonio, San Diego, San Francisco, Thousand Oaks, and maintenance to retain the original design concept, the firm
Walnut Creek. Our firm has a total staff of about 450, offers observation services as well as comprehensive
including technical professionals and administrative staff,with maintenance guidelines covering all aspects of plant material
a total of 83 registered engineers, and 33 LEED Accredited used on a particular project.
Professionals.
It is a policy of the firm to stay abreast of current
With comprehensive structural, mechanical, trends in landscape architecture, particularly as they relate to
electrical and civil engineering and construction management Southern California, the current drought situation, and
resources, our firm works with a cohesive team of related governmental mandates. Recently WCCA was
experienced engineers,designers and technical professionals, -,,) contracted by the Coachella Valley Water District to review
all committed to providing personalized and quality their design guidelines prior to publication.
engineering services.
The firm is also proud of its accomplishments as
Our services cover the full spectrum of engineering .l consultants for numerous projects at the widely acclaimed
and management needs, ranging from the design of Living Desert, as well as its role in producing the first
mechanical, electrical, plumbing, fire protection, structural Water-Efficient Symposium in Palm Springs in 1986.
and civil systems to the study and implementation of Additionally,WCCA's expertise has contributed to the design
cogeneration, thermal energy storage, LEED project review boards of Palm Desert, Cathedral City and the
certification,solar energy and commissioning for health care, committee for Art-in-Public Places of Palm Desert.
$ educational, governmental, commercial, and industrial
facilities. Wayne Carlton Connor & Associates continues to
seek opportunities for its landscape architectural practice to
In more than 55 years as a consulting engineering create dynamic designs which are environmentally
firm, we have acquired experience from a vast array of responsible and Cost effective for the client.
projects, numbering more than 40,000 with an aggregate
n construction cost of over$40 billion of engineered systems It Civil Engineers
fL� is this experience, together with an uncompromising MSA Consulting, Inc.
dedication to serving clients through superior engineering Marvin Roos, Director of Planning
and management that sets us apart. Julian DeLa Torre,Civil Engineer
Landscape & Irrigation Design MSA Consulting Inc.was founded in Palm Springs in
Wayne Connor&Associates 1976 as a Civil Engineering firm providing consulting services
Wayne Connor, Landscape Architects to municipalities and special districts. The firm has grown to
a staff of 56 and now includes Planning, Surveying,
Established in 1976 as a professional consulting Environmental Analysis, and Utility Coordination. MSA has
service for design firms in California,Wayne Carlton Connor engaged in over 1800 projects including municipal
& Associates was incorporated and based in Palm Desert in infrastructure design, private development, City and County
1982. The firm provides full scale landscape General Planning, Land Use and Site Planning,
architectural and land planning services for residential, Environmental Impact Reports, Environmental Permitting,
resort, commercial, public and urban design projects. Utility Coordination and Landscape Architecture. Projects
have ranged up to 9,000 acres in size and nearly all have
Honored for professional accomplishment in garden been located in the Coachella Valley-
design by the Landscape Architecture Foundation, the firm
also won top honors in a National Awards Competition
j sponsored by the American Society of Landscape Architects.
1�
. ........
1
QUALIFICATIONS & EXPERIENCE
PUBLIC FACILITIES
aCity of Palm Desert- Bus Stop Shelters(2001) s —
City of Palm Desert- Civic Center Carport Structures and
aPhotovoltaic Panels(2000)
City of Palm Desert-Civic Center North Phase Carport r ,
OStructures(2002)
City of Palm Desert-City Council Chamber Atrium
(2000)
City of Palm Desert-Mesa View Fire Station(2006)
ce,r
City of Rancho Mirage United Sates Post Office(1983) `
Riverside County-Volunteers in Medicine Clinic, India,; -
a CA. (2010) w -
Riverside CountyAdmin. Center- Blythe, CA. (1994)
Palm Springs Convention Center(1993)
Storage Yard Addition
- ' Palm Desert Community Park
.. �1 Palm Desert,CA
seamy r
RESIDENTIAL AND MODERNIZATION
PROJECTS
Riverside County Housing Authority Residential
Tenuity Wildlife Hospital Modernization Projects(1983)
and Conservation Center 1
Palm Desert CA. _.... -Mufti-family Housing Project—Riverside, CA. (1983)
PARKS, AND OPEN SPACE -Multi-family Housing Project—Moreno Valley,CA.(1983)
PLANNING City of Cathedral City
- Dream Homes-Workforce Housing Project(Currently
Palm Desert Community Park(1986) in Design Development)
COD Baseball Field Lighting(1984) - River Canyon Family Housing Project
C Palm Desert Sports Complex(1985) Riverside County Economic Development Agency
Palm Desert High School Master Plan (1981) - Desert Meadows Housing Project, Indio, CA.
E Rancho Mirage Whitewa[er Park(2001) - -Volunteers in Medicine Clinic, Indio, CA.
( -ADA Rehabilitation Project
li
�J
Section LS
Understanding of on- Call
Architectural Services and Work
filar - -roach / ethodolg - - -
C'
[
_ 3 �l'
SECTION
UNDERSTANDING OF ON - CALL ARCHITECTURAL SERVICES
AND WORK PLAN APPROACH / METHODOLOGY
B.I - Project Approach will be conducted by the architect, civil engineer, and
landscape architect for the proposed project-This will involve
Development of a Feasibility/Building Program Study reviewing existing site data and boundaries, title search for
is the first step in the project. This study is designed to easements and other information,zoning,previously planned
document the specific requirements forthe project.Once the or existing adjacencies,topography,wind and solar exposure,....
Study has been approved, the schematic and preliminary possible utility corridors and existing utilities search,
planning stage is undertaken by Urruta Architects. Our goal preparation of boundary survey and topography map and
is to achieve, within a budget, a project that is pleasant to sustainability goals.
work in, easy to maintain, healthy for its occupants, and
enjoyable for the public to visit; all trying to honor our Through consultation with the City staff and other
responsibility to incorporate green building practices appropriate agencies, all applicable regulatory constraints,
whenever possible. including those of the City Zoning Ordinance, City
environmental constraints, CBC, City Fire Marshall, Public
Design Issues to Consider Works requirements, LEED certification requirements and
utility providers shall be established. Their impacts on project
Any specify design issues will be identified and planning and design shall be incorporated into each design
addressed early on in the design process to assure a complete < ' component.
and cohesive design solution.
Schematic Design shall include the development of a
Needs Assessments, Feasibility, and Building Program site plan, floor plan, exterior elevations, building sections,
color and material scheme, landscape plan, and preliminary
Whenever a project demands it, we will spend the grading plan.
necessary amount of time with the owner/user to assess then
needs and requirements for the project including any The schematic design will be refined and cost
sustainability goals for the project This process involves the estimates developed,evaluated and refined upon approval of
development of a complete profile of the projects needs and the schematic design. Final documentation including plans,
desires for the project by using the input gathered during the cost estimates and supporting data(goals and objectives,site
visit. After this visit, we will prepare a concise Needs analysis and program)will be prepared.
Assessment, Feasibility and Building Program Study
identifying the final requirements for the project. Presentation shall be made of the site plan and its
components in an illustrative graphic form depicting all key
Depending on the nature of the project, in some plan elements. in addition, larger scaled floor plans of each
cases we will also meet with members of the community to component shall detail the adjacent space requirements.
address any questions or concerns that they may have in
regards to the project. Design Development
Preliminary Schematic Plan Refinement of the plan concept shall include
establishing structural systems,electrical systems, mechanical
l 1 Based on the approved Needs Assessment, systems, landscape design, preliminary grading and drainage
Feasibility and Building Program Study recommendations, a design,lighting techniques,building materials,and horizontal
schematic plan will be developed by Urrutia Architects. This features. The vertical systems shall be studied to include the
is a single line drawing showing the size and layout of the exterior architectural character of the building.An integrated
�( design character will unify facility and all the room locations- Following approval of this g all components of the building
plan, the next phase will develop the CAD Preliminary Floor with the use of materials, color and texture. We will prepare
Plan, an architecturally accurate plan drawn to scale and a statement of probable construction cost based on area unit
showing layout details such as windows, doors, plumbing prices and preliminary LEED certification checklist.
fixtures, equipment, cabinets etc. This step doesn't include
elevations but will form the basis for the working drawings
and specifications.
Construction Document Phase
Schematic Design
fUpon approval of the design development phase,
t % Once a site is selected,development site assessments ,, ' the team shall prepare complete construction documents.
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Documents shall include all drawings and specifications ; Preliminary grading and drainage plan.
required for the construction of each system and component
of the building, including structural, mechanical, electrical, Design Development:
plumbing, landscaping, and site grading and drainage. The
team shall establish meetings with the owner/user and any Design development shall include more refined
other necessary agency or department at different design components including site plan, Floor plan, exterior
completion stages (25%, 50%, 75%, etc. as prior agreed elevations, roof plan, reflected ceiling plans, building
upon) to review the progress of the drawings along with sections, mechanical system plan, structural framing and ---
sustainability requirements and address any issues or foundation plan, plumbing plan, electrical plan, landscape
comments that may arise. plan,and grading plan.
Construction Administration Phase Refined 3D building model will be prepared for
visual purposes. This will be in the form of a computer
During the construction phase, the team will administer the generated 3D rendering of various angles of the building and
construction contract and strive to ensure that the work """ site.We can prepare a physical building model if required.
performed by the contractors is in accordance with the
construction drawings and specifications. The architect shall Interior design suggestions (colors, materials,
review applications for payments and assist with the furniture, etc.) in the form of colored material board
development of a consistent project record. presentations linked to each room as well as a detailed finish
schedule of each room indicating where each material/color
Presentation Materials/Processes/Systems is proposed. In addition, a breakdown of proposed costs for
furnishings will be provided.
The project is expected to generate several work products
and deliverables, which will include concrete products and Preliminary LEED checklist and sustainability
services. Each product/deliverable is briefly described below: evaluation.
Needs Assessment, Feasibility and Building Program: `' Construction Documents:
J
• This will be in the form of a report that will During this phase, the Architect shall meet with the
incorporate all of the needs and requirement for the project, owner/user to review interior materials, material
including overall building size needed, space requirements, specifications, plumbing/electrical/HVAC systems, and
room size and use,sustainability goals, etc. specific details that will need to be an integral part of the
construction documents.This will be presented in the form of
-1 Preliminary Schematic Plan: plans, equipment cut sheets, interior material cut sheets,
J lighting/plumbing fixture cut sheets, door and window
• Single line plan indicating room relationships and specifications,etc. Every effort will be made to explain every
size of the building presented in a graphic illustrative format aspect of the building design and to discuss various methods
With color for visual clarity(when needed). or materials to select from in order to get the best possible
quality design.
• Final Schematic floor plan in CADD format drawn to
scale and rendered in color for visual clarity. B.2 - Scheduling and Budgeting
Schematic Design: In order to meet specific time milestones and ensure
budgets are met, it is most important to commence the
• Schematic site plan, floor plans, building cross project with a full understanding of the project scope. This
sections, and exterior elevations presented in a colored entails meeting with the client to jointly arrive at a
illustrative format. Rooms and/or grouped functions will be '"' program/scope that will define the project needs. Once a
colored to indicate function and how the spaces relate. definitive scope and program is established the Architect can
Accompanying this presentation will be a Schematic 3D 4 establish a proposed cost in professional fees as well as a
model rendering of the building and site. Included will be a proposed time for delivery of all aspects or phases of the
suggested color and materials board of the exterior materials professional services. Internally, the principal Architect will
for review. meet with the project manager assigned to the project and
support personnel to collectively review and establish a
• Schematic Landscape plan indicating key delivery time frame for the services proposed. We will
components of the landscape design as they relate to the site ` establish milestones with dates and we will monitor those
plan and building. Presentations shall be in color. dates as the project moves forward. Any adjustments in the
l
dates will be made and reviewed with the Client to ensure Center is an outpatient services facility located in Palm
schedules do not impact specific dates that are critical to the Springs,California. This project is the first outpatient services
City facility built by Eisenhower Medical Center in Palm Springs
and is a part of their future plans for reaching out to the
As the project moves forward the Architect shall neighboring communities to offer excellent outpatient
a modify the schedule if necessary due to project scope services.Eisenhower Medical Center desired to build a facility
changes or program changes. that would complement the Palm Springs modern
architectural heritage of the.community as well as provide an
a Budgets are determined with Client input and in interior space that would simulate an "up-scale" hospitality
many cases a pre-established budget is provided to the center rather than a healthcare facility. The client contracted
Architect. In other cases, the Architect will prepare a budget with the developer of the site to lease one of two buildings
based on the established scope and program. Either way,the master planned and pre-designed for this site. The second
a Architect will revisit the budget at the end of each approved building is a new pharmacy and compliments the Eisenhower
design phase and provide the City with a modified budget Medical Center Palm Springs Health Center. The basic
that reflects the specific design phase. By providing a revised program requirements included providing spaces for five
budget at the end of each phase of work that the City can separate outpatient healthcare services......Primary Care
agree to,any adjustments that need to be made to the design Services; Laboratory and Blood Draw Services; Immediate
or construction documents can be made without making Care Services; Imaging Services;and Women's Breast Center.
major revisions, which otherwise may result in time delays,
Most budgets for small projects may be sufficiently simple The Eisenhower Medical Center Palm Springs-Health
that they can be established using historical data,while other Center was designed to be the sole tenant of a stand-alone
more complicated projects may require the expertise of our building of 20,000 SF that was not yet under construction at
n consultants and possibly a professional cost consultant. the time the design of the interior space was commissioned.
¢Ll9 This allowed for more freedom of design within the space as
B.3 - Project Management Tool .. well as opportunities to incorporate building revisions to fit
the interior design. One such opportunity was to open up
The firm of Urrutia Architects functions on a the interior space with natural light. This was accomplished
Principal/Project Manager format which we feel provides the with the integration of a large rectangular skylight(8'wide x
client with effective and responsive project management 33' long) that commences at the building entry and
while allowing our firm to produce consistently high quality terminates at a 12' x 12' skylight at the end of the Lobby.
architectural services within established schedules and '' Under the 12'x 12'skylight is the centerpiece of the Lobby;
budgets. Under this approach,the Principal works closely on a water feature that holds three large basalt stone monoliths
all phases of the work to assure maximum efficiency and a (12', 15'and 17'high)with water spilling out from the tops.
thorough understanding of the project. It was important to create a tranquil setting in the entry lobby
while creating an "open"space that all department services
The Project Manager is responsible for the would have visibility to and have an entrance from. By
coordination required internally with Job Captains and designing full height glass facades with automatic glass
Draftsmen, and externally with the Consultants. Weekly entrance doors for each of the five departments, the visual
contact is made with the Principal/Project Manager and barrier between each space was eliminated and patients in
Consultants to insure that all involved parties are kept each of the waiting areas have visual connections to the
ri apprised of the status of design development, that input may '' centerpiece water feature and skylights, bringing some of the
be received and given prompt response,and that production ' '_ "outdoor"in.
schedules are met.
Each department was designed to have a unique
All communications are made through the Principal ,. ' identity that addressed each of the departments'
' The Principal is responsible for all decision-making and requirements. Each waiting area was designed to
correspondence on a daily basis and attends client meetings accommodate individual needs and color requirements.Most
with the Project Manager to insure continuity of decisions often patients that come to these facilities have had a
throughout the project. traumatic experience or are under emotional stress and the
interior colors, materials, and artwork were designed to
BA - Construction Pt provide a calming, relaxing, and healing environment. For
I( ruconrojec
this reason, the artwork chosen was photography of nature
Eisenhower Medical Center — Palm Springs Health Care elements that reflect the desert environment and offer a
Center located on Sunrise healing and spiritual mood while at the facility.
( The Eisenhower Medical Center Palm Springs Health The interior architecture is a contemporary design
0
that incorporates indirect LED lighting,flush door details with I`;` design and prepare construction documents for the project.
hidden hinges, LED signage, unique ceiling designs and cove This schedule included meetings with the user groups,
lighting,glass partitions, up-scale cabinetry(each department obtaining sign-offs from the user groups and facility project
was designed with a different wood species), unique manager, and submittal to the City of Palm Springs Building
bathroom designs (recessed mirror lighting, wall mounted Department for plan review and Building Permit.
toilets with in wall tanks, and cove lighting), healthcare
furniture designed for elderly patients, and ergonomically -Meetings were held with the Architect and Fire Marshal;
designed exam room counters. The lab blood draw area was Architect and Plans Examiner; and Architect and utility
designed to provide visual privacy with large obscure glass agencies such as the Gas Company and SCE to coordinate
partitions and each blood draw table and cabinet was custom utility requirements. Meetings were documented with
designed for these areas. distribution to all parties directly involved including the
developer and shell builder.
The project was designed to comply with the current „
California Green Code requirements and also submitted for -Coordination was required between the Architect and shell
LEED certification in the"Commercial Interior"category and "'" builder to integrate revisions to the shell building while under
is currently in the certification review process with USGBC. construction. Revisions necessitated plan revisions to the
The project as submitted is intended to achieve LEED gold original building permit that required additional plan
certification. checking.
a Basic LEED design features include: -Another 30 days was set aside for bidding which included
three general contractors. Full bid packages including
•LED recessed down lighting, cove lighting, under cabinet drawings and specifications were prepared. RFI's during the
lighting. bid period were returned to the contractors with responses
prepared by the Architect Addenda were prepared and sent
•Indirect energy efficient fluorescent lighting in all suspended to contractors for bid purposes. At the end of the bid period,
ceilings, bids were reviewed and one contractor was selected.
-Solar hot water heating package located on the roof for all -Construction was also scheduled as a 'fast track" project.
hot water beating in the building. The contractor was given 90 days to complete the interior
improvements. During this time period the Architect
€ I •Beat California Title 24 Energy requirements by 25%. completed the following tasks:
iJ •AII wood used in the facility (cabinets and doors) is FSC a) Weekly site visits which included project minutes.
(' Certified. Meetings included the facility project manager,
(� Architect/Interior Designer, general contractor, (2)
-integration of light sensor management system to raise or superintendents (one for each of two shifts since the work
lower light levels in the lobby area due to sunlight levels. was completed over a 24 hour period),consulting engineers,
developer representative,and key subcontractors.
-All water faucets are automatic sensor type to conserve on '
water usage (.5 gpm). b) Review of shop drawings and submittals (review turn-
around time was and average of two days).
j •AII toilets are 1.5 gp flush type fixtures with double actuators
to regulate flushes for liquids verses solids. " c) Review and response to RFI's prepared by the contractor.
Review and response was on an average less than one
•AII flooring materials contain recycled products and use only day....
many times returned the same day,
organic materials(linoleum products).
d) With regard to interior finishes, some specific flooring
•All materials used on site were separated in containers on materials were custom fabricated which required
site and recycled during construction. intervention by the Architect/Interior Designer at times to
make sure delivery dates were met.
-Furniture fabrics contain recycled materials.
e)The Architect reviewed all change orders submitted by the
-Countertops consist of reconstituted quartz materials. contractor with recommendations as to acceptance or not in
each case.
[ 1 This project, from the initial inception, was a "fast
( track" project. The Architect was given three months to Although this project had no significant historical sensitivity,
Urrutia Architect has proven we can be sensitive to historical
E
buildings as is evidenced with the completion of the
restoration to The Horizon Hotel in Palm Springs. In addition
restoration work was also competed at the Movie Colony
Hotel in Palm Springs.
B.5 - Timely Response
Clients such as Eisenhower Medical Center, Hi
a Desert Medical Center, National CORE, and fFK Memorial i.
Hospital have been our clients for the last 10 to 15 years.We
are very much accustomed to being "on-call" with these
clients. There are several reasons why they are repeat clients:
D • When contacted for a new project,they receive immediate
response. A project manager is immediately assigned to the
project(in most cases, it becomes the same project manager
for continuity purposes) and a site meeting is set up to meet
with the user group and facility project manager to establish
the scope of work and assess the time schedule and budget
•A definitive time schedule is given for the completion of the
project, and the facility project manager is kept informed of
any changes and when the project will be submitted to the
governing agency for plan review.
•The project manager follows the project through the review
process, including monitoring the review agency to obtain
updates on review comments. )
�s
• Finally,the quality of the professional work completed is of x
utmost importance. It is important to compete the project
with accurate and as comprehensive as possible.
j
' Eisenhower Medical Center-Palm Springs
iJ Health Center
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Section C
ref-rence-s and Experience With
ejects of Similar Size and S —pe _
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DESERT MEADOWS FAMILY HOUSING
80 UNIT PROJECT FOR THE RIVERSIDE COUNTY ECONOMIC DMI-ORYIENT AGENCY
_ INDIO, CALIFORNIA
.? CLIENT: NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA, NATIONAL CORE
L CONTACTS: JULIE MUNGAI 909.291.1400 & SPERRY :MAXWELL 909.291.1400
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Design Philosophy:
The existing site is about 4.15 acres in size and is presently occupied by a mobile home park that has been on this site for over
n 40 years. Over time the surrounding areas have been improved with residential, mobile home parks, and some commercial
development. The site is located on the corner of Fred Waring Drive and Clinton Avenue. Years ago this site was considered
"outside'the city of Indio and this corner intersection was not very traveled. Today this site is on the comer of a very busy
intersection that brings traffic from the cities of Palm Desert, Indian Wells,and Bermuda Dunes area. It is also a favorite route
to the Indio High School and two other schools located on Clinton Avenue.
With this historic and present conditions, the site has been designed to accommodate affordable housing units with the
following key points:
Open Space: The minimum open space requirement under the R2 zone is 40%. This site is designed for almost 80•0 open
space. All buildings have been located toward the center of the site leaving open space areas around the perimeter of the
site, as well as an open common area on the center that is shared by all occupants.
Buffer: With the housing elements located toward the center of the site,there is a minimum setback on the south side of 55
ft and average of 75 ft. since the building stagers away from the property line. On the west side which is also adjacent to
residential, the setback is a minimum of 60 ft and 120 ft as the building steps back toward the center of the site. There is a
substantial buffer between the existing residential units and the proposed new buildings. On the north and east sides, the
setbacks are 60 ft. (The minimum setback from the property line is 20 ft.) This buffer on the north and east sides also provides
a substantial noise buffer from the adjacent traffic,which has increased over the recent years.
Orientation: The buildings are oriented in a north/south direction to take advantage of the shading on the north side as well
L as partial shading on the south side during the summer months when the sun is mostly directly overhead. In the east and west
directions,solar shading devices are designed to help shade any glazing elements on those walls.
i Amenities: The site has been designed to allow for maximum use of the site as open space and has incorporated several
? features for recreational uses. They include picnic and BBQ areas, playground areas,sport court for controlled activities on a
hard surface, pool and spa, pool side bathrooms, exercise room, and a large community center for indoor activities. In
addition there will be a large laundry room for the use of the residents.
Buildin : There are four residential buildings on site. The A-1 and B-1 are essentially two story buildings with one duplex
on each end as a three story element. The A-2 and B-2 buildings are three stories and located toward the center of the site
creating a stepped design as the buildings become lower toward the perimeter. All other buildings in the center of the
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site, i.e.the community center, leasing office, and laundry are all one story. i
Landscaping: The landscape concept is a desert landscape theme,with drought tolerant planting and drip irrigation systems
throughout. There will be shade trees provided within and around the site in strategic locations to assist in providing shade
on the east and west sides. There will be palms located adjacent to the three and two story buildings to provide some scale
to the buildings. Shade trees have been located around the sport court to isolate this area from sounds during activities. In
addition several areas have been landscaped with shade trees to create small BBQ and picnic areas which are distributed
throughout the site to allow use in various areas.
Entry: The site is designed to allow for a gated
entrance which will provide security to the site
( ; as well as discourage vehicular traffic within the
site. The entry design also creates a
monumental entrance statement for the site
making it very clear this is the entrance. The
back of the entry will be lined with palms to
LJ provide a vertical element visible to traffic
passing by. The entry are will be enhanced with
colored concrete and pavers to prove this
project with an upscale look that is typically
found only in country club projects.
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"? Carports: The minimum requirement is for one t fi f
covered parking space per unit. This project has
1.2 parking spaces covered per unit.
LEED: This project will be Gold LEED Certified
as descrived in the Green Building Standards -
outlined in the following page.
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QProject Description&Design Philosophy:
a The project proposal involves the merging of five parcels totaling 4.55 acres for construction of a 60-unit, multiple-
family residential work-force housing apartment complex. The project would be constructed with passive and active
recreation areas that would include on-site amenities such as picnic and barbeque areas and a children's playground. .
The project proposes a community center and aleasing office coupled with on-site management of the overall
project site. Typical hardscape elements such as parking areas, walking paths, and drive aisles would be included
with the project. The site would be served by a single, main entry at Corregidor Drive, with an emergency vehicle
access gate located off of Marcia Road.
{:( Surroundinq Development
i 9 Multiple-family residential developments are located on the north,south and west of the project site in the
R-2 District.
A few single-family residences exist adjacent to the east side of Corregidor Drive. These residences are
located in the R-2 District.
A single,vacant lot is located directly east of the project site with other single-family residences located in H'
various directions of this vacant lot. The lot and these residences are located within an R-1 (Single-Family
Residential) District.
Vaquero Road is the transition line between these R-2 and R-1 Districts. Properties to the north, south, and west
have been previously developed with similar multiple-family projects. These multiple-family projects are a buffer
between the single-family uses and existing commercial uses located further to the west The proposed multiple-
family project is logical and desirable in this location as the project fills in the last remaining property within this R-
2 zoned area,and insulates the single-family residences to the east from the more intense uses to the west
Site Development
This workforce housing project is designed as a multiple-family apartment development consisting of 11 total ,
buildings.The project would contain a total of 41,2-bedroom units and 19, 3-bedroom units. Each building would
typically have either six or eight living units; however,the manager's building would have a total of only two living
units. The buildings are designed as two-story structures. Buildings located on the east adjacent to Vaquero Road
have a step-down feature with only a single story fronting the street to aid in the transition between building heights
on this eastern side and create a better pedestrian scale. The project site is rectangular with a single interior drive
jaisle that allows access to the entire site and provides for two-way travel.
L The project site is designed to be self-contained and meet resident needs within the property boundaries through
features such as open recreational areas,a community center, and laundry facilities thereby reducing the potential
impacts on surrounding developments and their associated facilities.Also,the project location allows future residents
to have pedestrian access to community facilities including local parks,schools,and shopping centers.
On-site Amenities-A common recreation area is proposed at the center of the property and is clustered among six
of the proposed 11 buildings. This common area will contain a swimming pool,a children's playground, barbeque `
I and picnic areas,and a large turf area.A large,open turf,passive recreational area will also be located at the eastern
property line. Open-space areas surrounding each of the proposed buildings are also proposed and will be
connected with informal walk ways to provide connectivity throughout the site.
An approximate 1,800 square-foot on-site community center and a 750 square foot leasing office with common
laundry facility are proposed near the center of the project site. A 400 square-foot on-site maintenance building is
located at the southeast end of the property.
tt + Access. Parking and Circulation -A traffic impact analysis was completed for the project by Urban Crossroads. The
f_ analysis found that no conflicts would arise from traffic generated by the project and that the surrounding roadway j
network would be adequate to handle the additional traffic load.
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aA single access point to the project site would be provided from Corregidor Drive. This access point will be divided by a
0 median and will have separate ingress and egress lanes to accommodate two vehicles in either direction. This main entry
point wilf have a coded access gate for residents. Internal access would be provided by a single, connected,two-way drive
aisle that allows for full access to all on-site parking. This single, internal drive aisle is 25 feet wide and can accommodate
emergency vehicles.An emergency access gate will be located off of Marcia Road (a small dead-end street terminating at
the projects southern boundary).This gate will be fitted with metal privacy mesh to obscure any outside views into the site.
No access will be provided from Vaquero Road,other than pedestrian access.
Parking is required at a rate of 1.5 parking spaces per unit with one space per unit required to be covered,This results in
a requirement for 60 covered spaces and 30 uncovered spaces. The applicant has provided a total of 120 spaces on-site
with 60 spaces being covered in assigned carports, and the remaining 60 parking stalls in open parking stalls located
throughout the site. Parking is located at the front of all buildings and is accessed from the internal connected drive aisle.
The proposed project would be pedestrian-friendly, Informal, decomposed granite, pedestrian pathways and concrete '
sidewalks will provide connectivity throughout the site and provide off-site access to surrounding facilities such as nearby
parks,the post office,schools,and shopping centers.
Architecture - The two-story buildings have a modem architectural design using various building materials to provide a
j decorative appearance and visual appeal. The buildings will incorporate both rough and smooth finishes, offset building
lines, and alternating score lines to give the buildings a distinctive architectural style while remaining compatible with
residential feel of the surrounding neighborhood. Proposed architectural elements include a stucco plaster finish,spilt-faced
{ block, precision block, and metal standing seam roofs. Architecture within the surrounding area incorporates typical
elements from residential construction such as stucco finishes and clay roof tiles and the other multiple-family projects in
the area all were constructed with two-story structures. The proposed development will have its own style, but will
compliment other surrounding buildings by incorporating pieces of the existing surrounding architecture.
Landscaping and Lighting - Landscaping and lighting will be provided throughout the interior of the site and along the
perimeter of the property as shown on the Landscape Plan (reference the full-size Landscape Plan within Planning
Commission packet). The project will have two, large turf areas for active recreation with the remaining areas containing
typical desertscape elements,such as drought-tolerant species and decomposed granite.
The project will incorporate wrought iron fencing along the westerly and easterly boundaries to allow views into the site
! This will enhance safety and also will eliminate the institutional appearance a solid block wall can create when viewed by
passers-by.A decorative six-foot masonry wall would be installed along the north and south property lines and a wrought
[ i iron fence will be located at the emergency entrance off of Marcia Road.
The applicant submitted a photometric lighting plan for initial review.The plan demonstrates that lighting would not be cast
onto adjoining residences. A final photometric lighting plan will be required prior to the issuance of building permits to
verify that light and glare do not affect adjoining residential uses.
Drainage and Utilities - The
Property will be graded to allow all w e
on-site flows, including stormyt �v�
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waters, to be captured on-site in kt 4 < 7
underground detention basins. vAll
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The basins will allow urban
pollutants to be removed and
remaining waters to percolate into
I underlying soils. Existing overhead
power lines are required to be
undergrounded throughout the
project site. Water and sewer I
service will be established by I
connecting to lines located within
Corregidor Drive.
I Entry to Housing Complex j
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CIMARRON HEIGHTS
WORKFORCE HOUSING
84 UNIT AFFORDABLE HOUSING PROJECT FOR CATHEDRAL CITY
CATHEDRAL CITY, CALIFORNIA
CLIENT: NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA, NATIONAL CORE
CONTACTS: LORNA CONTRERAS 909.291.1400, SPERRY MAXWELL 909.291.1400 &
WARREN BRADSHAW, CATHEDRAL CITY HOUSING PROGRAMS MANAGER 760J70.0376
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Project Description &Design Philosophy:
The project includes three parcels totaling 8.17 acres for residential and recreational purposes. Assessor Parcel 677-410
009, located between Chia and Mia Places and west of the Whitewater Wash, is 7.45 gross acres and is the site of the
proposed 84 multiple family workforce housing units. Assessor Parcel 677-331-003, located between San Gabriel Circle ..
and San Diego Drive, is 0.42 acres and is the proposed site of a public recreation center that would include a community
center and multi-purpose room. Assessor Parcel 677-332-003, located east of San Diego Drive and situated between the
other referenced parcels,contains 0.26 acres and would be developed as aparking lot to serve the public recreation uses
and overflow residential parking needs.
Workforce Housing
a The workforce housing is designed as multiple family buildings containing either 10 or 18 units per building.A mix of two
and three bedroom plans are proposed.The buildings are designed as two-story structures with step-down one story units
at each end.The center of the property is the widest point of the project site and in this area the units have been clustered
to avoid a row-house appearance. The overall shape of the parcel constrains the number of site plan options.
On-site Amenities-A common active recreation area is proposed at the center of the property among the clustered units.
The area is anchored by a swimming pool and children's playground area.A restroom facility will be located in an adjoining
a cabana. An active recreation area consisting of ball courts is also proposed at the north end of the project site in the 84
unit proposal. Additional barbeque and picnic areas are proposed within landscaped areas throughout the property.
Conditions have been included that require a minimum number of features and design details be provided within these ,,,'
areas.
A 1,486 square-foot leasing office and a 600 square-foot common laundry facility are proposed generally in the center of ,
the project area. External mail boxes will be provided at the leasing office building.A 760 square-foot on-site maintenance -
building is provided at the north end of the property.
Access. Parking and Circulation -Access to the project area would be provided from the south via San Luis Rey Drive and
from the west via Mission Drive.Crossley Road,when constructed,would provide a third point of access to the site.Internal
access would be provided from the northerly and southerly ends of the property extending from Chia Place and Mia Place
Both of these entry points would be gated. Each gated entry would have two 24-foot inbound travel lanes and one 16 foot
outbound lane. Both entries, as designed, would provide a sufficient turn-around area for those vehicles that may
inadvertently enter the entrance area. Emergency vehicles accessing the site from the south would use the emergency =
access gate located north of Chia Place.A 24-foot internal driveway runs the full length of the property from north to south
Concrete speed tables (a modified version of speed bumps measuring 6 feet long, 20 feet wide, and 6 inches high) are
proposed throughout the internal driveway area as a traffic-calming device.
At a rate of 1.75 parking spaces per unit, 164 spaces would be provided for 94 units; 147 parking spaces would be provided
for 84 units, with on-site parking is shown to the east of the internal drive. There is one covered space proposed each
j dwelling unit.Additional overflow parking is provided at the southern end of the project site.
The proposed project is designed as a pedestrian-oriented community.An extensive network of walking trails and sidewalks ,.
are provided within the residential portion to link livingspaces to internal amenities, common laundry and postal facilities
and parking.A sidewalk is provided within the on-site and off-site parking areas to connect the proposed residential area
with the proposed public community center. Crosswalks are provided on San Diego Drive between the proposed public
parking lot and proposed public community center, and on San Gabriel Circle East between Agua Caliente Park and the '
( community center. Speed tables will be located at all access approaches to the community center for enhanced pedestrian ,
t. l safety.
Architecture-All buildings are proposed to have a contemporary design and feature an earth-tone color scheme that will
[ serve to unify the overall project design.
Landscaoine- Landscaping and lighting will be provided throughout the interior and perimeter of the property as shown
{ on the Landscape Plan .Staff has conditioned the project for wrought iron fencing along the easterly boundary.A decorative
i six-foot masonry wall is required along the westerly boundary,with wrought iron fencing required south of the entry access
to integrate the southerly tip as passive open space.A final landscape plan will be required prior to the issuance of building
permits.
1
Community Center and Multi-Purpose Room
The public community center and multi-purpose room are proposed on a parcel bound to the east by San Diego Drive, to
the west and San Gabriel Circle East,and to the north and south by existing single family development.The 5.020 square-
foot community center will anchor the parcel,with the 1,920 square-foot multi-purpose room located to the back of the
center.-Shade structuresare proposed for both sides of the multi-purpose room to provide for additional-outdoor -' -
enjoyment. A roofed outdoor plea will provide a connection between the center and multi-purpose room.
Access, Parking, and Circulation-Access to the site would be provided from San Diego Drive and San Gabriel Circle East.
a At the location of the community center,the connecting road between these two streets would provide direct access to the
center, as well as center parking.Additional parking would be located within a public parking lot across San Diego Drive
between the facility and the proposed multi-family housing. Two handicap parking spaces are provided adjacent to the
public recreation area.
Public Parking Lot -The proposed public parking lot located between the proposed community center and the proposed
workforce housing is designed for 15 parking spaces to accommodate community center visitors and an additional five
spaces for workforce housing guest parking. A six-foot wrought iron fence is designed to separate the two parking areas.
The fence would include a gated access for workforce housing residents walking to the community center, Agua Cahente
Park and the elementary school. The sidewalk is proposed along the southerly boundary of the parking lot Six-foot
decorative masonry walls would be constructed along the north and south boundaries of the parking lot for the privacy of
the single-family residences.
LUArchitecture - The proposed architecture is consistent in style and design with the proposed workforce housing
t development and features a modern design with Southwest Pueblo accents.
Landscaping and Lighting - Drought tolerant landscaping is proposed around the public recreation center and within the
center parking lot. Shade trees are proposed along the pedestrian walkways linking the parking lot to the center. A
decorative six-foot masonry wall is required along the rear of the recreation center property adjacent to the existing
residential units.A four-foot rail fence is proposed at the front setback.A final landscape plan will be required prior to the
issuance of building permits.
Proposed lighting includes pole lights within the parking lots,wall-mounted lights on the buildings,and bollard lights along
f, pedestrian walkways:
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VOLUNTEERS IN MEDICINE CLINIC
INDIO, CALIEORNIA
�j CLIENT: RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY
DCONTACT: SERGIO PENA, FACILITIES PROJECT MGR . 111 , 951 .955 . 2809
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Volunteers In Medicine Clinic
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Indio,CA � f
The 6,000 S.F.facility will provide affordable outpatient
services for the surrounding community. It contains six a `
exam rooms,two dental rooms, two consultation
rooms, one mental health room,reception area, a
administrative offices, indoor and outdoor waiting
areas,child play area, and education and community q ,
rooms and other support areas. Clearstory windows
bring natural light into the building. This project will be
LEED Centified. -
Estimated Construction Cost: $1,600,000 '`
Estimated Completion Date: November, 2012
AIRPORT PARK
PRO f- ESS IONAL iJP !' +(. F ail ) I. ];
PALM SPRINGS , AI ; l () R vl �
f. 1IFNT1 ( ii - Ai£ i: EY COMPANY - CONf T S 7 1, 0 2 51) i) r) 06
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Airport Park Plaza - - - -
Patin Springs, CA
The proposed project consists of 2 - 2 story buildings
that are Identical and sited across from each other M'" "`
creating a large open courtyard with water features, =
seatln;areas and textured surfaces. The new
i
buildings provide a total of 29,740 SF of leasable area _ pk
much of which will become medical offices. This is a
LEED Silver certified building.
Estimated Construction Cost. $7,000,000 1`
Completion bate' August, 2009 ,�,. - _..+< ? `' °`t .
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COLLEGE OF THE DESERT
CENTRAL PLANT & ALUMNI STREET
FAIR RESTROOMS
PALM DESERT, CALIFORNIA
CLIENT: COLLEGE OF THE DESERT - CONTACT STEVE RENEw 760 773 .2552
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College of the Desert Central Plant&Street Fair Restrooms
r Palm Desert, CA
The program requirements for the Central Plant include a Boiler Room, Chiller Room, Control Room,and Storage
rooms. In addition to the Mechanical requirements,the College needed to provide public restrooms for the College
Street Fair.To accomplish the program requirements,the building was designed in a radial pattern that transcends
between the two existing structures to create a more fluid connection between them. In addition the circular shape of
the large storage tank played heavily in influencing the curved walls. Basic materials include split faced masonry in two
complimentary colors to accentuate the massing of the curved walls; curved metal panels in a black zinc finish; stucco in
locations to contrast with the masonry, and reflective glass to provide day lighting into the Mechanical Rooms. Desert
landscaping compliments the building materials and colors. The project construction cost after bids came in were nearly
50% under the estimated costs budgeted for this project.
r
Construction Cost: 9,600,000
Construction Completion Date: December, 2008
a ADDITIONAL REFERENCES
PUBLIC AGENCY PROJECTS '- '"'�,
v i 1 2
County of Riverside r
Sergio Pena, Economic Development
Agency- Facilities Project Manager III ,ua?
951.955.2809
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City of Palm Desert
Martin Alvarez, Redevelopment Agency
Unrted�5'tafeAfbst,'Oi
Manager- 760.776.6448 { .x RacIw.INtr,�g;. 1;
WDL Costruction
City of Rancho Mirage Don Wilcox, Owner
Steve Buchanan, Director of Building& 760.578A 830
Safety- 760.202.9253 Doug Wall Construction, Inc.
Office of Statewide Health Planning and Doug Wall, Owner
Development 760.772.8446
Wai K. Fong, Senior Architect D.W.Johnston Construction, Inc.
( 213,897.7014 Dave Johnston, Owner
i 3 760.416.1144
tJ Mike Marrs,Area Compliance Office
213.897.0166 Hi-Desert Medical Center,Joshua Tree,CA
t 3 Dan McClure, Facilities Director
�] Russ Harris, Inspector of Record 7
909.335.1592 60.366.6246
Eisenhower Medical Center
PRIVATE PROJECTS Liz Siino, Manager
760.837.8570
Watermark Retirement Communities
Institute of Critical Care Medicine
James Goebel, Nat'l Director of Design & ce Bisisera, Engineering Director
Construction-520.797.4000 Joe 8.4911
3
The Living Desert Pacific Premier Bank, Palm Springs,CA
Terrie Correll,Curator Kathi Hallock,VP/Branch Manager
�. 760.346.5694 760.969.4601
Franconia Investments
' Katrina Heinrich, Owner
760.568.3336
College of the Desert
l Steve Renew, Director of Operations
!,r 760.773.2552
Airport Park Professional Office Building-palm Springs, CA
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Attachments
Attachment A — Addenda
Acknowledgement
attachment Business License
IC
C[
ATTACHMENT B
a
CITY OF PALM SPRINGS BUSINESS-LICENSE- _--------_
3200 E TAHQUITZ CANYON WAY, PALM SPRINGS,CA 92262(760)323-8289
PLFASI NOTE THAT IT IS YOUR RESPONSIBILITY TO RFNUW AND UPDATE'IHIS LICF,NSE ANNUALLY.
BUSIN1;55 NUYiB Ell: 20,10,11, EXPIRATION TAX/ADNIIN,FEE CERT NO
13USI--NEM TYPE: ARCHTTECH SVCS 10/3112012 I8.00 15002
bWXER NAME: URRUTIA, FRANCISCO I 10/3112012 100.()) 15003
10/3112012 200.00 15004
BUSINESS NAME: URRUTIA ARCIITECTS
BUSINESS ADDRESS: 165 LURING DR
PA131 SPRINGS,CA 92262
Q NOV I20#
URRUTIA ARCHITECTS ISSUANCE OF TIIIS LICENSE DOSS NOT ENPITIB
�7 165 LURING DR me..uCFNS&ETOOPERATEORmuwAINA
1 g PALM SPRINGS CA 92262 ELSMSS LN VIOLATION ON ANY OTBER LAW
OR ORDINANCE. TIIFS IS NOT AN IRMOR.SEVIIENT
OP THE ACTIVITY NOR OF ME APPLICANTS
QU4LIPICATIONS.
MUST BE POSTEI) IN A CONSPICUOUS PLACE
1,
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Exhibit "C"
165 Luring Drive
Palm Springs,CA 92262
vrrutie 760.327.6800
760.327.681313 fax
10- firCHITOCT, U design@urrutioarchitects.com
June 25, 2012
Mr.Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Revised - Proposal for Professional Design and Engineering Services - Security
Checkpoint Lane Expansion
Palm Springs, CA.
Dear Mr. Nolan:
Urrutia Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services for the proposed
Security Checkpoint Lane Expansion at the Palm Springs International Airport located in
Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport
proposes to expand the existing security checkpoint lane area by removing an existing
small office to the south west of the existing checkpoint. The study will include the
review and analysis of existing structural systems and supports that may or may not exist
in the existing walls to determine a cost effective method of wall removal. The goal is to
eliminate two walls and leave the existing column in place to enlarge the checkpoint
lane area.
• Remove existing walls after review of existing construction documents to
confirm the walls are non-load bearing; integrate the new space into the
existing wall line to the south west; reconfigure existing ceiling soffits, lighting,
and HVAC that are affected by removal of walls and existing room; and
specify new flooring and painting.
• We are assuming the project will be subject to review by only the following
agencies/departments:
Security Checkpoint Lane Expansion
Palm Springs International Airport
Palm Springs, CA
June 21,2012
o City of Palm Springs Airport
o City of Palm Springs Building Department
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
• Electrical and Mechanical Engineering
• Structural Engineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City or airport. A
site visit shall be conducted to verify record drawings.
• Electrical and mechanical engineering shall consist of a site visit to
document the existing light fixtures, power sources, electrical
panels, and HVAC diffusers that are located within the existing
space.
B. Design Development Phase:
a, Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include proposed floor plan layouts,
structural analysis; reflected ceiling plan, and finish material
selections. The Architect shall be responsible for the coordination
of all consultants work; provide the airport with delineated layouts
for review and comment; attend all meetings, including City review
meetings; and scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings that
will include other projects. Urrutia Architects and their consultants shall
prepare detailed construction documents based on the final design
development drawings approved by the City of Palm Springs and the
airport, which will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
- 2 -
Security Checkpoint Lane Expansion
Palm Springs International Airport
Palm Springs,CA
June 21,2012
• Demolition Plan and details, including temporary construction
walls.
• Remodel floor plan and finish schedule.
• Reflected ceiling plan and details.
• Electrical demolition plan and remodel plan.
• Structural details and calculations as required.
• Mechanical demolition plan and remodel plan.
• Specifications book prepared in CSI format.
• Attend meetings as required.
E. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for this project as an overall single project through the
public noticing process which will include prevailing wage requirements.
During the course of the bidding process, the architect shall prepare and
issue addenda as necessary to the bidders, respond to bidders' RFI's,
review bids, and make final recommendations to airport executive
director approval.
F. Construction Administration Phase:
a. This project shall be a part of an overall single project. Urrutia Architects
shall provide professional services during the course of construction that
shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from contractors.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
- 3 -
Security Checkpoint Lane Expansion
Palm Springs International Airport
Palm Springs,CA
June 21,2012
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
G. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$10,225.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$625.00, plus reimbursable expenses.
B. Design Development Phase:
A fixed sum of$1,650.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of$6,000.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$450.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$1,500.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
-4 -
Security Checkpoint Lane Expansion
Palm Springs International Airport
Palm Springs,CA
June 21,2012
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$750.00 for reimbursable expenses.
Exclusions include the following:
• Geotechnical reports or testing, to be provided by the City/Airport.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
Urrutia Architects
Francisco J. Urrutia, AIA/FARA
President
California License # C7467
- 5 -
165 Luring Drive
Palm Springs,CA 92262
vrrotie 760,327.6800
fax
bq- firCulye- CTO design@urrutiaarchitecLs.com
June 25, 2012
Mr.Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E.Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966
RE: Revised - Proposal for Professional Design and Engineering Services - Baggage Claim
Area Expansion
Palm Springs, CA.
Dear Mr. Nolan:
Urrutio Architects is pleased to provide the City of Palm Springs International Airport with
our proposal for professional architectural and engineering services for the proposed
Baggage Claim Area Expansion at the Palm Springs International Airport located in
Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport is
proposing to expand the existing baggage claim area by removing the existing north
walls that separate the old OSA waiting area from the present baggage claim area.
The assumption is that the north walls are non-load bearing walls and can be removed
without any structural consequences. The goal is to eliminate the north walls to merge
the two spaces and allow for a waiting/seating area while waiting for baggage.
• Remove existing north; the east wall will remain; reconfigure existing ceiling
soffits, lighting, and HVAC that are affected by removal of north walls and
small adjacent rooms; and specify new flooring and painting.
• We are assuming that the project will be subject to review by only the
following agencies/departments:
o City of Palm Springs Airport
o City of Palm Springs Building Department
Baggage Claim Area Expansion
Palm Springs International Airport
Palm Springs,CA
June 21,2012
Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Parking Lot Space Expansion to include the following services:
• Architectural
• Electrical and Mechanical Engineering
A. Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of existing construction
documents and record drawings furnished by the City or airport. A
site visit shall be conducted to verify record drawings.
• Electrical and mechanical engineering shall consist of a site visit to
document the existing light fixtures, power sources, electrical
panels, and HVAC diffusers that may be located within the existing
space.
B. Design Development Phase:
a, Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include a proposed floor plan layout,
reflected ceiling plan, and finish material selections. The Architect
shall be responsible for the coordination of all consultants work;
provide the airport with delineated layouts for review and
comment; attend all meetings, including City review meetings; and
scheduling of all consultant's work.
C. Construction Document Phase:
a. For the purpose of this proposal, all construction documents created for
this project shall be a part of a single set of construction drawings that
will include other projects. Urrutia Architects and their consultants shall
prepare detailed construction documents based on the final design
development drawings approved by the City of Palm Springs and the
airport, which will, in general, consist of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Demolition Plan and details, including temporary construction
walls.
- 2 -
Baggage Claim Area Expansion
Palm Springs International Airport
Palm Springs,CA
June 21,2012
• Remodel floor plan and finish schedule.
• Reflected ceiling plan and details.
• Structural drawings and details.
• Electrical demolition plan and remodel plan.
• Mechanical demolition plan and remodel plan.
• Specifications book prepared in CSI format.
• Attend meetings as required.
E. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for this project as an overall single project through the
public noticing process which will include prevailing wage requirements.
During the course of the bidding process, the architect shall prepare and
issue addenda as necessary to the bidders, respond to bidders' RFI's,
review bids, and make final recommendations to airport executive
director approval.
F. Construction Administration Phase:
a. This project shall be a part of an overall single project. Urrutia Architects
shall provide professional services during the course of construction that
shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from contractors.
• Review submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applications for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may have. Document the site
visits with photographs and written memos which will be
distributed.
- 3 -
Baggage Claim Area Expansion
Palm Springs International Airport
Palm Springs,CA
June 21,2012
• Review and process shop drawings and submittals.
• Prepare punch lists during substantial completion and final punch
lists to close out the project.
• Documentation of all warranties, guarantees, and operation
manuals.
G. Proposed Compensation
To provide the services described in this proposal, the following compensation is
proposed:
A total fixed cost of$8,050.00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$600.00, plus reimbursable expenses.
B. Design Development Phase:
A fixed sum of$1,500.00, plus reimbursable expenses.
C. Construction Document Phase:
A fixed sum of$3,700.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of$450.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$1,800.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are in addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs:
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
-4 -
Baggage Claim Area Expansion -
Palm Springs International Airport
Palm Springs,CA
June 21,2012
• Postage and special handling of documents;
• Finish/ detailed models requested by the Client,
We are proposing an estimated budget of$1,000.00 for reimbursable expenses.
Exclusions include the following:
• Geotechnical reports or testing, to be provided by the City/Airport.
• Structural Engineering.
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
Sincerely,
Urrutia Architects
Francisco J. Urrutia, AIA/FARA
President
California License # C7467
- 5 -
EXHIBIT "D"
Schedule of Compensation
A. Design and professional architectural services for those projects listed under Initial Project
Assignment in Exhibit"A"will not exceed$20,025 .00
B. All additional work for other additional projects will be negotiated on a project by project
basis and agreed to in Amendment form between the City and the Consultant.
C. The costs for the initial project assignment(exhibit"A")shall not exceed the authorized
amount.
D. Consultant shall proceed within five(5)days of the"Notice to Proceed." Contractor shall be
compensated monthly based on the percentage of work completed in each of the task areas.
Exhibit "E"
The projects attached and described in Exhibit "A" shall commence upon ratification of this
contract. Work shall be completed in 60 days, but no later than December 31, 2012. City may
terminate the contract by providing thirty (30) days written notice.