HomeMy WebLinkAbout5/11/2016 - STAFF REPORTS Measure 1 Oversight Commission
Joint Meeting with Palm Springs City Council, May 11,2016
Agenda supplement for Commissioners:
I.A. Review Previously Approved Measure J Funded Projects:
• Chair will provide a summary to City Council of funded projects. All advocates will be asked to be
prepared to answer specific questions by the Council; however,we will not get into details unless
requested.
1.A. Discuss Priorities for Unfunded Capital Projects
• Review of proposed street improvement funding alternatives
S.A. Discussion regarding the Review and Approval Process of Measure J Funded Projects:
• Suggested Policies for discussion:
1. Community Proiects to bean on-going budget item of$1million per year for the best planning of
Staff and the Measure 1 Commission.
2. AReserve will be maintained annually in the amount of$1 million or 10%of projected revenues,
whichever is less,at the beginning of each budget cycle.
3. Capital Improvement recommendations by Council or Staff,to be funded in whole or in part by
Measure 1 funds,will be reviewed with recommendations made to City Council (PSMC 2.59.050
A.2.a). Once a project(s), has been recommended by the Measure J Oversight Commission and
approved by City Council, any additional funding required due to overages, change orders,etc. be
funded from the reserve as deemed appropriate by City Council,without the need to be reviewed
by the Commission.
4. Any project that comes from the community but not addressed by any other process,will be
reviewed by the Commission as deemed appropriate by the Commission. Any funding required of
these"one-off' items would come from the Reserve as recommended by the Commission and
approved by City Council.
5. Determine limits on the depth of oversight and monitoring of City Council approved projects as
mandated by PSMC 2.59.050 A.2.b„ and the role of project advocates
ATTACH E M E NTS:
• 2.59.050 Palm Springs Municipal Code (PSMC)- Powers and Duties of the Measure 1 Oversight
Commission
• Commissioner Advocates list
• DISCUSSION ON ACCELERATED FUNDING OF STREET REPAIRS
• ONE-PS recommendation on Long-Term Street Improvement Strategy
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2.59.050 Powers and Duties of the Commission.
A. To the extent permitted by law, the Measure"J"Oversight Commission shall review all
projected revenues and recommended expenditures for the funds generated by Chapter 3,22 of
this Code and shall make recommendations to the City Council within time limitations as may be
established by the City Council. The Commission shall have the following powers and duties:
(1) Establish a schedule of regular meeting times;
(2) Hold meetings and make recommendations to the City Council regarding;
(a) Programs and projects proposed to be funded in whole or in part by Measure"T'
revenues and priorities;
(b) Oversee and monitor expenditures of all Measure"J"funds,after the City Council has
approved any program or project with Measure`J"funds;
(c) Review the annual independent audit of revenues received by and expenditures from
Measure"J" funds prior to the audit's presentation to the Council;
(d) Review the Director of Finance's estimate of Measure "J"revenues for each fiscal year
prior to Council adoption of the annual General Fund Budget;
(e) Request public hearings with the City Council;
(f) Implement a CDBG or other reasonable application review processes, to review proposed
expenditures of Measure"J"revenues and make recommendations to the City Council.
(3) Perform such other duties as the City Council may assign.
02
ITEM NO. n
Multi-Year Summary of Availabte Measure J Funds
City of Palm Springs
2015-2M 2016.2017 120 7.2018 2018-2019 019-2020
Beginning Balance $1 388.834
Projected Revenue $12,600,000 $13,100,000 $13,400,000 $13,700,000 S14,000,000
+2% +2% +2% +2%
Unscheduled Capital Projects!Reserves ($46,751)
Total Available Funds Not of Reserves $14,142,082 S13.100,000 S13,400,000 $13.700,000 $14,000,000
Existing Budget Obligations:
Multi-Year Projects:
Street Repairs $2,000,000 S2,000.000 $2,000,000 $2,000,000 $2,000,000
iHub Accelerator Campus 250.000 0 0 0 0
NMTP i Biking Issues 2503,000 0 0 B 0
TrashService-Trails 7,200 7.200 7,200 7,200 7,200
"Buzz"Program 847,962 947.962 947,962 947,962 947,962
Downtown Park/Parking Structure/COs 1,155,142 TBD TBD TBD TBD
Uptown Parking Stricture(Andaz agreement) 0 0 2.000,000 0 - 0
Police Department Remodel 0 1,250.000 1,250.000 0 0
Downtown Project-Additional Parking 8 improvements 0 1,500000 0
Vehicle Replacement TBD TBD TBD TBD TBD
PublicTrails-ChinoCone TBD TBD TBD TBD TBD
Community Projects 1_,027,225 911,725 1,202.125 1,000,000 1,000,000
Total Multi-Year Projects 57,790,529 $6,616.867 $7,407,287 $3,955.162 $3,955,162
Adjustments to Prior-Year Projects $1,286,895 $0 $o $0 $0
Other Approved Projects and Expenses-
Debt Service $3,200.000 $3200,000 $3,200.000 $3,200.000 $3,200,000
Downtown Prop Maint&Other Expenses 426,000 475.000 500,000 525,000 55Q000
Recreation-Replace Weightroom Equipment-JOJ 9.000
Conv Ctr-User WIFI Network Upgrade 125,000
Conv Ctr-Replace Pergola Lumber on Exterior 40A00
Conv Ctr-Integration of HVAC/Lighting Control Systems 276,000
Conv Ctr-Air Wall Rehabilitation 75,000
Conv Ctr-New Welcome Banner Infrastructure 83,220
Conv Ctr-Chairs and Carts 161,438
Alejo/Belardo Church Parking Lot Replacement 400,000
Recreation-Playground Structure-Sunrise Park 270,000
Total Existing Budget Obligations $14,142,082 S10,291,881 $11.107,287 $7680162 $7 705 162
Not New Funds Available for Budgeting $0 $2,808,113 $2,292,713 $6.019,838 $6,294,838 '
Note: The Director of Finance is assuming a 2%annual growth in revenues in 2016.2017 through 2019-2020.
Measure I nnanolal R.wM 115d69rh moltraNred Malit86-31-301fi1.Muh4Yar Summary
4/28j3016.103 PM
03
Unfunded Capital Requests
City of Palm Springs Requested
Title 2014.17
1 Basketball Courts Barlsto Park 7,500
2 Swim Center Deck&Pool Lights 6,741
3 James 0 Jessie DHUC-Gym Floor Replacement 89,061
4 Irrigation Repair Parts 2,000
5 Belardo Parking Structure-Building Maint-Paint&Plumbing 30,000
6 Belardo Parking Structure-Graffiti Removal 63,900
7 Downtown Trash Receptacles(Replace 150) 90,000
8 Downtown Newsracks-Replace and Match 50,000
9 HVAC Chiller, Cooling Towers Maintenace/Wifi Controllers 206,290
10 Evaluation of all City Facilities 350,000
11 Mobil Data Transmitters for software,fire hydrants!buildings 28,000
12 One Ladder Truck/Two Fire Engines(total$2.5 million) 150,000
13 Chairs Replacement for Adult Reading Room 10,000
14 1980's Microfilm Machine Replacement 16,000
15 Library Verldlan Annual Maintenance 10.000
16 Library Internet and Webslte Design Improvements 5,000
17 Paint Main Library 250,000
18 Library Parking Lot Expansion 409,000
19 Library Furniture(total project a$500K) 50,000
20 VM Backup Solution 60,000
21 Firewa0&Virtuaifzation Monitor 30,000
22 Network Security&Monitor Software 10,000
23 Time Card Entry 50,000
Z4 Report Writing Software for HR and Finance 20,000
25 Hot/Cold Water Lines(City Hall) 3,500,000
26 Hot/Cold Water Lines(Airport) 3,500,000
27 Demuth Park ADA(Retrofits,walkways,access Improv't) 144,100
28 Police-Tasers Replacement 106,340
29 ADA Compliance-Demuth Park 100,000
30 Baristo Parking Structure-Graffiti 3,900
31 Mobile APP Scene Imagery/Reporting-Tech Enhancement 266,312
32 Emergency Dispatch Console 88,154
33 Police Equipment Body Cameras 350,000
34 City Hall Landscape Renovation(Incl DWA$50K turf rebate) 1,000,000
35 Roof Replacements(City Hall/Leisure Center I Demuth CV) 275,000
36 Shade Structures at Parke with Playgrounds 40,000
37 . Dog Park Renovation 350,000
38 Swim Center Replaster 250,000
39 Animal Shelter Repairs 100,000
40 Downtown Holiday Lighting 100,000
41 Vehicle Replacement 1,500,000
42 Swim Center Pool Cover 80,000
43 Fire Training Tower 501000
44 Chino Cone Trail 238,000
TOTAL UNFUNDED DEPARTMENT REQUESTS $ 14,023,296
Additional Unfunded Capital Discussion Items
1 Streets Resurfacing($1 million to$5 million I year)
2 Tennis Club($1.5 million to$3 million)
3 Downtown Temporary Restrooms($150,000 to$250,000)
4 Library($5 million to$15 mllllon)
5 Council Office Space($100,000 to$300,000)
6 Downtown Park($4 million to$8 million)
7 Plaza Theater($1 million to$5 million)
City of Palm Springs Item 4.8.Replaces page 24
04
DISCUSSION ON ACCELERATED FUNDING OF STREET REPAIRS (Information provided by the
ONE-PS Code and Enforcement and Public Works Committee)
During 2015-16, the City will have spent approximately$16.5M and has repaired about 20% of
the City streets. Doing the work in large segments has allowed the City to realize some
economies of scale—like shopping at Costco and buying in bulk. If funding were not the issue
it currently is, (!) it would be ideal to finance another year or two of large scale street repairs.
The City has covered a great deal of asphalt in this most recent project at a very reasonable
price. While the price of oil is low, the cost of asphalt is low as well!
Assumptions:
• City estimates a need of$30-40M to complete street repairs to PCI of 70
• Annual maintenance after streets are at satisfactory (PCI of 70) or greater PCI is a calculation
for Public Works.
• Cost for repairs and maintenance (appropriate slurry seal projects) over suggested 7
years would be about $5.715M/year
• May consider design of a graduated funding program for street repairs as MJ revenue
increases
Suggestions for funding
Measure 7 current budget for street repair/maintenance $2,000,000.00
In 2017 add iHub $250,000 to streets repair/maintenance 250,000.00
As revenues increase can choose to dedicate additional funds
Allocated a % of TOT/VR revenue for street repairs over the next 7 750,000.00
yrs
% of Gas Tax revenue 250,000.00
Additional $$ from General Fund 1,000,000.00
2020 add in Measure A funds again
Until Measure A is available in 2020, consider a Trash vehicle 1,742,204.00
surcharge collected by PS Disposal for each service address
(residential (17,793) and commercial (1,144) for a total of 18,937)
address and paid to City at $92/year or $8/mo/address
Total potential funds 5,992,204.00
05
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a`11:0 City Council Staff Report
DATE: May 4, 2016 CONSENT CALENDAR
SUBJECT: AUTHORIZE A PURCHASE ORDER IN THE AMOUNT OF $187,900
WITH ALBERT A. WEBB & ASSOCIATES FOR ENGINEERING DESIGN
SERVICES FOR THE MEASURE J COMMUNITY HOT SPOTS
PROJECTS, CITY PROJECT NO. 15-31
FROM: David H. Ready, City Manager
BY: Public Works & Engineering Department
SUMMARY:
Approval of this item will authorize a purchase order in the amount of $187,900 with
Albert A. Webb & Associates for civil and traffic engineering design services associated
with the Measure J Community Hot Spots Project, City Project No. 15-31.
RECOMMENDATION:
1. Authorize a Purchase Order in the amount of $187,900 with the City's "on-call"
engineering firm, Albert A. Webb &Associates, pursuant to Agreement No. 6443, for
civil and traffic engineering design services associated with the Measure J
Community Hot Spots Project, City Project No. 15-31 ;
2. Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On November 6, 2013, the City Council approved Agreement No. 6443 with Albert A.
Webb & Associates ("Webb') for on-call traffic engineering design services on an as
needed basis.
At its September 17, 2015 meeting, the Measure J Commission recommended to City
Council a list of Community Projects under the theme of "Pedestrian, Bicycle and Traffic
Hot Spots" to be funded through the Measure J Capital Project Fund by the City Council
over a three fiscal year period. The Measure J Commission's recommendation is the
culmination of a lengthy evaluation process, resulting from their solicitation of
community projects to all of the City's organized neighborhoods.
ITEM NO. -
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City Council Staff Report
May 4,2016- Page 2
Approval of Purchase Order for Albert A. Webb&Associates(CP 15-31)
On October 21, 2015, the City Council reviewed the Measure J Commission's three-
year list of recommended "Community Projects" for fiscal years 2015/2016 thru
2017/2018, and approved funding for the first year of the listed projects. A list of these
projects and approved City Council action are summarized in the October 21, 2015,
staff report included as Attachment 1.
Although various projects were recommended and various funds were spread out
through three fiscal years, Public Works & Engineering has consolidated these projects
into three different categories: Community Enhancements, Community Traffic
Studies/Projects, and Community Sidewalks. Although various projects were
recommended and spread out into three fiscal years, staff is grouping projects into
those that can be completed immediately, those projects that require a more extensive
design, and those projects that will require traffic engineering analysis and studies in
order to be justify the project (such as stop sign or traffic signal warrant studies).
The first category of projects, Community Enhancements, were assigned to the City's
Street Maintenance division which included red curb painting, various traffic sign
installation, and construction of isolated ADA curb ramps. These items have been
completed.
The second category of projects, Community Traffic Studies/Projects, include requests
for stop signs and traffic signals. In order for these projects to be constructed, warrant
studies need to be performed to justify the installation of the stop signs or traffic signals.
The third category of projects, Community Sidewalks, will require more extensive work
to develop plans, specifications, and estimates for construction bidding as a capital
improvement project.
The City solicited proposals from its four on-call engineering firms to provide the City
with various civil and traffic engineering services associated with the first year of
Community Projects approved by the City Council. One firm (Harris & Associates)
declined to submit a proposal, and a second firm (Albert Grover & Associates)
submitted a proposal limited to the traffic engineering studies. A full summary of the
engineering fees proposed by the on-call engineering firms is included in Table 1.
As shown in Table 1, Albert A. Webb and Associates has provided the City with the
most cost effective and comprehensive proposal to design the Community Sidewalks
and provide the traffic studies at approved locations that had requested Stop Signs or
Traffic Signals for a total amount not to exceed $155,900; a copy of Webb's proposal is
included as Attachment 2.
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City Council Staff Report
May 4, 2016-Page 3
Approval of Purchase Order for Albert A. Webb 8 Associates(CP 15-31)
Measure Grover Webb MSA
Proj Est
A. Concrete Curbs, no proposal
Sidewalks and Part A
No. Stree Between
1 Alejo Road Calla Emilia and Calle El Segundo 20,000 6,600.00 8,575.00
2 Amado Road Farrell Drive and Sunrise Way 213,760 9,100.00 17,265.00
3 Arenas Road Belardo Road and Tennis Club Road 33.760 9,100.00 8,735.00
4 Baristo Road Belardo Road and Tennis Club Road 96,250 9,100.00 14,790.00
5 Baristo Road Farrell Drive and Sunrise Way 96,250 9,100.00 7,650.00
6 Camino Real So. Riverside and Indian Trail 273,500 10,300.00 19,925.00
7 E. Palm Canyon Driftwood Drive and Calle Rolph 89.100 7,200,00 6,635.00
8 Farrell Drive Racquet Club and Vista Chino 50.000 9,100.00 7,755.00
9 Indian Canyon Drive Mel and Vista Chino 96,250 9,100.00 13,525,00
10 Indian Canyon Drive Racquet Club and Via Olivera 168.935 6,900.00 10,215-00
11 Indian Canyon Drive San Rafael Drive and Simms Road 157,045 6,900.00 10,865.00
12 Murray.Carryon Dr. Kings Road and Toledo Ave. 173,750 9,100.00 9,485.00
13 Racquet Club Road Sunrise and Cerritos Drive 32,000 8,000.D0 8,256.00
14 Racquet Club Road Cerritos Drive and Farrell Drive 32,000 8,000.00 6,135.D0
15 Racquet Club Road Cardillo and North Palm Carryon 78.250 6.900.00 12,655.o0
16 Sunny Dunes Road S. Palm Carryon and Calls Amigo 256,250 10,700.D0 26.775-00
reimbursibles 1,000.00
Subtotal $ 1,887,100 0 $ 135,200 $ 189,240
esl% 7.24% 10.14%
B.Traffic Studies- Measure J
Warrant Analysis Prof Est Grover Webb MSA
No. Street Cross Street
17 Amado Road Calla Alvarado 2,500 3.200.00 2,200.00 1,450.00
18 Eastgate Road Rosa Parks Drive 4,000 3.200.00 2,200.00 1,450.00
19 Racquet Club Road Cerritos 375.500 5,200.00 2,500.00 2,260.00
20 La Verne Way So. Palm Canyory Lilliana Drive 7,500 3,200.00 2,200.00 1,450.00
21 La Verne Way Twin Palms Dr. 20,000 5,200.00 2,500.00 2,260.00
22 Murray canyon So. Palm Canyon 3,750 2,500.00 2,200.00 1,450.00
23 Sonora Road Calla Palo Pierro 3,750 3,200.00 2,200.00 1.450.00
24 Twin Palms Dr. Via Aguila 20.000 2,500.00 2.200.00 1,450.00
25 Via Escuele North Palm Canyon 3,000 5,200.00 2.500.00 2,250.00
traffic counts 4,895.00
memo 4,860.00
Subtotal 33,400.00 20,700.00 25.225.00
Totals 33,400.00 155,900.00 214,465.00
Table 1
The City also received grant funding from the Riverside County Transportation
Commission ("RCTC') through the SB821 grant program for construction of new
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City Council Staff Report
May 4, 2016 - Page 4
Approval of Purchase Order for Albert A. Webb &Associates (CP 15-31)
sidewalks on the east side of Indian Canyon Drive south of San Rafael Drive, and on
the east side of Indian Canyon Drive south of Racquet Club Road. During the
application process, the City identified the use of Measure J funds as the local match for
the grant in order to be more competitive. These projects were not included as part of
the Community Projects, but have been previously earmarked using Measure J funds to
match the grant. The City was successful in receiving these grants as per the award
letter from RCTC included as Attachment 3. Staff is recommending that the Measure J
Funds be used to cover the $13,800 cost of the design services associated with these
new sidewalks, with the construction funding provided through the SB821 grant funds.
Street Lighting on Baristo and Arenas
As part of the first year of approved Community Projects are new sidewalks and lighting
proposed in the Historic Tennis Club Neighborhood along Arenas Road and Baristo
Road, on Baristo Road between Farrell Drive and Sunrise Way. Staff has obtained an
additional proposal from Webb for development of electrical and lighting plans for the
streets in the amount of$13,000 as per an e-mail included as Attachment 4.
Application of Alternative Transportation Program (ATP) Federal Grant
Caltrans currently has a call for projects for cities to apply for federal funding through
the Alternative Transportation Program. The various Community Sidewalk projects
identified in the Measure J Community Projects qualify as eligible projects through the
ATP Federal Grant. Staff recommends that the City prepare an ATP grant application to
submit to Caltrans to request federal funding for these community sidewalks, which if
awarded would offset the Measure J Capital Project Funds currently appropriated for
construction of the sidewalks. Staff recommended, and the Measure J Commission
agreed at its meeting of April 21, 2016, to utilize the Community Projects Measure J
funding towards the cost to prepare and submit the ATP grant application. Staff solicited
a proposal in the amount of$19,000 from Webb to compile the required information and
prepare the ATP grant application. Webb's proposal is included with the email included
as Attachment 4. As a matter of reference, in 2015 Webb prepare studies and a federal
grant application for the Highway Safety Improvement Program (HSIP), which was
successful and awarded the City $3,325,000 in federal funding to perform
improvements at various intersections throughout the City.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
04
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City Council Staff Report
May 4, 2016- Page 5
Approval of Purchase Order for Albert A.Webb&Associates(CP 15-31)
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities; therefore, the Measure J Community Hot Spots Project, City
Project No. 15-31, is considered categorically exempt from CEQA, and a Notice of
Exemption will be prepared and filed with the Riverside County Clerk.
FISCAL IMPACT:
Sufficient funds are budgeted and available in the Measure J Capital Project Fund to
facilitate approval of a Purchase Order in the amount of $187,900 to Webb for the
Measure J Community Hot Spots Project, City Project No. 15-31. Staff recommends
that the City Council authorize funding for the Purchase Order from the following
Measure J Accounts:
260-4494-58700; $3,125
260-4494-58701; $82,750
260-4494-58702; $102,025
SUBMITTED
Prepared by: Approved by:
r Gam- i��'�
Marcus L. Fulle , MPA, P.E_, P.L.S. David H. Ready, Es .
Assistant City Manager/City Engineer City Manager
Attachment(s):
1. October 21, 2015, staff report
2, Albert A. Webb Proposal
3. SB821 Award Letter
4. Albert A. Webb Additional E-Mail Proposal
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Attachment 1
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CITY COUNCIL STAFF REPORT
DATE: OCTOBER 21, 2015 NEW BUSINESS
SUBJECT: MEASURE J "COMMUNITY PROJECTS"RECOMMENDATIONS—
APPROVAL OF THREE YEAR PLAN
FROM: David H. Ready, City Manager
,SUMMARY
At its September 17, 2015 meeting, the Measure J Commission recommended a list of
Community Projects under the theme of "Pedestrian, Bicycle and Traffic Hot Spots' to
be funded by the City Council over a three fiscal year period. This recommendatlon is
the culmination of a lengthy Measure J Commission evaluation process, resulting from
their solicitation of community projects.
RECOMMENDATIOIN'.
1. Approve Measure J recommended three year"Community Projects"plan:
a) Fiscal Year 2015-16'. Seventeen(17) projects estimated at$1,028,000;
b) Fiscal Year 2016-17: Twenty(20) projects estimated at$985,000;
c) Fiscal Year 2017-18: Nine(9)projects estimated at$1,202,000;
2. Authorize the City Manager to execute all budget transfers and amendments
necessary to effectuate the City Council actions, subject to annual budget
appropriations.
STAFF ANALYSIS:
In Fiscal Year 2014.15, the City Council approved the Measure J Commission's concept
of a $1,000,000 annual set-aside for Community Projects. As part of this process, the
Commission voted to endorse the theme "Pedestrian, Bicycle and Traffic Hot Spots" for
the initial round of applications.
Applications for these new projects were made available to the public and a total of 288
capital project suggestions were received from individuals, neighborhood organizations,
and businesses. Additionally, for project ideas that met the theme, the Measure J
Commission considered applications received during the previous round of funding in
Item No. 5. A*
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City Council Staff Repoli
October 21,2015—Page 4
Measure J Funding
FISCAL IMPACT:
For the current Fiscal Year 2016-16, $1,000,000 is appropriated in the Measure J
Community Projects account. The Commission recommends transferring an additional
$28,000 from the Measure J Project Contingency Reserve to complete Funding for
projects this year.
City Council approval of this three-year plan will also earmark approximately $2,167,000
over the next two fiscal years to complete eighteen (18) projects (estimated cost
$965,000)for Fiscal Year 2016-17, and nine (9) projects(estimated cost$1,202,000)for
Fiscal Year 2017-18. Actual project bid prices will likely differ depending upon the
ultimate scope and timing of each project. Similarly, these "community projects," like
other "multi-year' projects approved by City Council (e.g. bike lanes, Buzz
transportation), will be designated as an earmark and require formal City Council
appropriation in each individual fiscal year.
/
Geoffrey Cie I, David H, Ready, City
Director of Finance and"treasurer
Attachment:
Hot Spots 2015-2018 project worksheet
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City Council Staff Report
Oclober 21, 2015--Page 2
Measure J Funding
2013, Due to the amount of applications, the Commission decided to recommend that
the City Council approve a three-year plan utilizing the same theme.
It should be noted that several of the recommended projects still require additional
review by Public Works; further, some projects may also require additional Engineering
studies.
Measure J Funding Recommendations to the City Council:
2015-2016 Recommendations.
Projsct Project Recommended
Title Notes for 2015-2016
Alvarado 1 E Alsjo Red curbs needed at intersection to
Improve visMity I safety 1 625
Amado I Alvarado Stop Signs 2,500
Arenas 1 Barieto between Belerdo&Tennis
Club hotel I Baristo Sidewarta And 9ghtln 93175D
Baristo between Farrell 6 Sunrise Sidewalks and lighting 96.250
Baristo from Belardo to Spencers Sidewalks and lighting 9e,250
—— ^Extend red painted curbs: improve
Lamina Real I Twin Palm by ACE Notel Intersection visibility 1 saletZ 625
Cahullia EMmentry,curbs sidewalks-
Camino Real between S Riverside/Indian Trail W side of Camino Real 273,500
Sidewalks:fill In this busy pedestrian
E.Palm Canyon, N skis, Doe II to Marcos corridor 89,100
Indian C n Between Mel 3 Vista Chino Sidewalks-fill in gaps 96,250
Traffic Calming Study for various
Ryon Snyder Traffic Calming Study listed locations 60,000
SaturMno I Arenas Signoge caution or slow children 16,000
Sonora between Parer I M Cislo SI nslrmifing vehicle weight on attest 1,250
Sunny Duna between Palm Cyn I Calls Amigo Sidewalks 3 Bike Lanes consistency I
traffic calming 256,250
Signage for dip as Tachevah enters
Tachsvah I Sunrise and exits Sunrise intersection 625
-----�--_ Red curbs at 4 corners of
TahquNz/Caballeros intersections for visibility 625
Generous red curbs for Increased
Tamarkk at Indian Ca on vis 626
Via Escuala 1 N Palen Canyon warrant analysis for potenliall signal 1 3,000
Totall $ 1,027 225
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City Council Slaff Report
October 21, 2015-Page 3
Measure J Funding
2016-2017 Recommendations:
Project Project Recommended
Title Notes for 2016.2017
Amado between Farrell I Sunrise Sidewalks north side) i_ __213,750
Andreas Hlh Orive Replace Yield signs wih StoP e_ i0ns _ 2,500
E Palm Csn�ron I L.aVernefSunriss Right turn on red after stop 628
@.Palm Canyon 13 Palm Canyon Crosswalk-mid-block with beacons. 43,750
East ate I Rose Parks Traf k;Calming and 4 Way stop sign 2,500
Farrell I Ramon Mes udts CC tral crossina 75,000
Yellow signs with black arrows
Farrell I San Joaquin flash beacon _ _ _ _ IZ500
La Verne I Ldllerta — Crosswalk and stop sign 7,500
La Vems I S.Palm Canyon 4-way stop 2,500
Traffic Signal to facilitate pedestrian
La Verne I Twin Palms _ end 1 or bkMIS
Mwra Canyon 1 S.Palm Canyon- 3 W MapS n 3,750
Murray An on I S.Palm Caron - —_ Sidewalk Nlry� s to Toledo __. 173 750
Palo Fle ro between Twin Palms I LaVerns Traffic Calming 15.000
Rao uq_stClubllndWf Crosswalks -_ _ 5,060
Raegust Club between Farraitl Cerritos Sidewalks-fill In yaps K900
S Palm arl Orhn _t31ks lanes,sidewalks _�700
Sonora J Sunrise _ Crosswalk&Pedestrian Crossing_Lt —___68.750
Sonora 1 Pala Flerro _ 4-Way stop 3,780
Pedestrian lgWing continuous along
Tahquuka Cyn I Indian to Renaissance Hotel sidewalk 51,750
Via Escusla I Sunrise WaY-- Rlptrt Turn any 025
Total 8 984,100
2017-2018 RecommerideVons:
Project Project Recommended
Title Notes for 2017.2018
Cro $I —Batt— Marked Crosswalk i 5,000
Crossley I Dinah Shore Sidewalks _ 327,700
Paseo FJ Mkador between Sunrise I Sidewalks 5 bike lanes;traffic calming
Caballeros business travet no bike lanes 252,800
Racquet Club I Ce"Itas TraMk Signal 375,000
itace)uet Clem N Palm Corn west to Cardillo Sidewalks 74,250.
Rao at Club to Sunrise Sidewalks W125
S Riverside Or: Sunrise to S.Random Rd TTT5 caledng — 20,000
Sonora I C rl Circle T ADA Curb Cuts on sidewalks __ s,000
Sonora I Farrell Crosswalk•mid-block with beacons 41,250
Total $ 120 t25
03
- - 15 10
Attachment 2
11
- ` 16
A L a E R T A.
� s
A 5 5 0 C I A T E S
April 21, 2016
Corporate Headquarters
3788 McCray Street Mr. E. Joseph Shaw, P.E.
Riverafde,CA 92506
951.6861070 Program Manager
Palm Dosed Otce Interwest Consulting Group
36.951 Cook Street#103 431 S. Palm Canyon Dave, Suite 200
Palm Dosed,rA9221t
760,568.9.5005 Palm Springs, CA, 92262
760.
murfl
41391 a 010u RE: Proposal for Engineering Services with the City of Palm Springs for
41391 Kalmia Street A320 P 9 9 tY
MuFriela.CA92552 the Measure J "Hot Spots" Community Projects
951.686.1070
Dear Joseph:
Albert A. WEBB Associates is submitting this proposal to provide
engineering services for the design of municipal infrastructure facilities in
the City of Palm Springs.
Exhibit A contains our proposed scope of work. Exhibit B contains a
summary of our fee proposal and billing rates for services described in
Exhibit A. Exhibit C contains our preliminary project schedule. We
appreciate the opportunity to be of service and look forward to hearing
from you. If you have any questions or require additional information,
please call me at(951) 686-1070.
Sincerely,
Albert
A.Webb Associates
Dilesh R. Sheth, P.EJT.E_
Vice President
CC: Savat Khamphou, P.E.
Attachments: Exhibit "A"—Scope of Work,
Exhibit"B"—Compensation,
Exhibit "C"—Project Schedule
I n
www.webbassociates.com 12
eRmnreilv.MPr ;c,:'I['J ORMI,L rncrOSA.J5%C❑v a F Palm Sprrg,;O 11768 Cif 1 all Tr a R;rfro;;.isaP !00 Not Spolc P,o;+i .rn,m•+cu rrw euur,
PmPraal 701E Or 13d,: _ 17
Exhibit "A" -Scope of Work
A. Concrete Curbs, Sidewalhgand Curb Ramps (Sixteen It61 Locations):
1. WEBB will identify locations within each project area without sidewalks, curbs, gutters,
concrete driveways, and/or ADA ramps.
2. WEBB will perform field surveys necessary for the design of each location.
3. WEBB will determine and design appropriate required improvements.
a. New sidewalks to be per City and ADA standards. Sidewalk width to match existing
or adjacent where possible. Sidewalk to directly tie in existing concrete driveways.
b. Curb and Gutter to be per City standards. Design existing adjacent asphalt to
match existing street grade.
c. ADA Pedestrian Ramps to be per City and ADA standards. Design new or modify
existing ramps as necessary for ADA compliance.
d. Design new concrete driveways to replace existing asphalt and earthen driveways
per City standards. Existing concrete driveways to remain in place.
e. Identify utilities in sidewalk areas to be relocated and/or adjusted to grade.
f. Identify trees, landscaping, grass areas, ornamental items, and sprinklers within
proposed sidewalk areas to be protected in place, removed, and/or relocated.
g. Identify mailboxes, signs, poles, street lights, fire hydrants, and guy lines within
proposed sidewalk areas to be protected in place, removed, or relocated.
h. Identify areas with significant grade differential between proposed sidewalk
elevation and existing ground. If necessary, indicate location, type, length, and
height of proposed wall or facility.
4. WEBB will request available as-built street improvement plans from the City as needed.
5. WEBB will prepare street improvement plans for the construction of new curbs, sidewalks,
ramps, and driveways with appropriate notes, sections,and details.
6. WEBB will provide digital copies of all submittals to the City of Palm Springs compatible
with AutoCAD 2015 (or other version upon request) and PDF format.
B.Traffic Stkdies-Warrant Analysis (_N! (5) Locations):
1. Stop Sign Warrants (6)
a. Conduct turning movement counts from Gam to 6pm at each intersection. Turning
movement counts will include vehicles, bicycles, and pedestrian crossings.
b. Review crash data for each intersection.
c. Perform multi-way stop warrant analysis per 2014 California MUTCD.
d. Prepare multi-way stop warrant recommendation report for each location.
2. Traffic Signal Warrants(3)
a. Conduct turning movement counts from 6am to 6pm at each intersection_ Turning
movement counts will include vehicles, bicycles, and pedestrian crossings.
b. Review crash data for each intersection.
c. Perform traffic signal warrant analysis per 2014 California MUTCD.
d. Prepare traffic signal warrant recommendation report for each location.
13
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19
Exhibit "C" - Project Schedule - Palm Springs trot Spots Project
Weeks
Work Activity 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Field Surve
Traffic Counts
Preliminary Design
City Plan Check
Warrant Analysis
Final Desi n
City Review and Approval
i
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Attachment 3
16
21
4080 lemon Street. Floor • Riverside, 9201
� Mailing Address: P O. Box 12D08 08 • Riverside, CA 9250502.2208
(951) 787.7141 • Fox (951) 787.7920 • w .rctc.org
� ! �
Riverside(ounly Transportation Commission
RECEIVED
June 25, 2015
Mr.Savat Khamphou JUL 2 2015
Assistant Director of Public Works
City of Palm Springs "'YOPPALUVRWas
3200 E.Tahquitz Canyon Way MlQ
Palm Springs,CA 92262
Subject FY 2015116 SB 821 Bicycle and Pedestrian Facilities Program
Dear Mr.Khamphou:
i am pleased to inform you that on June 10 the Riverside County Transportation Commission(Commission)approved the
FY 2015116 S8 821 Bicycle and Pedestrian Facilities program as recommended on the enclosed schedule,Including your
proposed project(s). Also enclosed is a copy of the FY 2015/16 S8 821 claim form for use when you are ready to submit
your claim for the approved funds.
Please note that the Commission's policies for the allocation of SIR 921 funds are as follows:
1) The agency will be reimbursed in arrears only upon proof of satisfactory project completion;
2) Each recipient shall submit sufficient documentation to substantiate the request for reimbursement;
3) The Commission will reimburse the recipient within 45 days of receipt of claim materials that are judged sufficient
and proper in the Commission's sole and absolute discretion;
4) Funding recipients must retain all records necessary for the compliance and fiscal audit that will be conducted at
the end of each fiscal year;and
5) If funds for a project are not claimed prior to the end of the second fiscal year,June 30, 2027, the project will be
deleted from the program and the funds will be reprogrammed in the next fiscal year's SS 822 program.
Please call me at(951)787-7141 if you have any questions.
Sincerely,
Ji ' n Guizado
S affAnaiyst
Enclosures: FY 2015/26 Recommended Funding
FY 2015/16 S8 821 Claim Form
1. 7
22
RNEASDE COHNW UANSPORTATION COMMISSION
SIB 921 BICYCLE ANDPFDESFBIAN FAC1UnES PI1061MM
FV 20U114 RECOMMENDED Ft1NCING
Tout 58821 Fund[ Aeneeftended CummuAlln 116e Pod Coachaga Olsadno4Ead
Age[ry, Ho)eaDescriptlan Pro)aetcon Rommisled ABaaOon FundsAllocaled Project Pm1Pst Valley Project Community
Amomorn 81h Saeet Bike lane and SWewaB lmpravement 5 32MODO 5 2041eDO $ 204AW S 2041000 x x
Omen Hop Spr p Cabot Yerva School Winne, 5 145.000 S 145000 5 14SA= 5 349.000 x • • j
Extvale Pedeshlan5afetytmplantneoU 5 277,000 S 138,5110 5 138,9Op 5 487,500 x
Hemel Pedestrian PauwayCoNrxikity Proiel7 S 125.ODO S i2.S00 S 62,500 5 SS(I'MO : x
krdlan Wells Wxhkrgtoe Street SIlrealk S 40.000 S 20000 $ 20,000 S 570.000 x
indln Hlgh"111 Pedesblan Improvements:Madlsomto Rubldous S 434AM S 217,400 S 217,400 5 767,400 x x x
Jumpavalley Citywide BKyUe and Padesoun Master Plan S 107,100 $ S3,550 S S3.550 S M950 a x
Lake Eblame EhImueMiddle Schad Ara Mbsing lmkSiewalk S 595,= S 297.SW $ 297.SDO S 2.138.4150 x
take Elsleate Rosersa Cinvon Bitydelams S lO%000 $ 50,000 $ 50,000 S 1.198.450
Morena valley CltvMde Pedennanand Bkycle Facility Eehpacemenu S S25.000 S 315.000 S 315.000 S 11503,450 x a a
Palm Springs InklatCanyon Orin Sidewalk:South of San Fidael Puke S 1S21045 S 56,235 S 66,235 S L569.685 s a
Palm Swings Indian Canyon OrnSidewatk:South of Bac4uct Club Road $ AIMS S 65.715 5 6$,715 S 1.635.400 . x
Paris Parts Boulevard Pedestrian ImpmvemeMs $ loam S SOAM 5 S0,000 S 1,685,400 [ x
Akaside Campbell and Babb AveoueSdewa u, 5 428.220 5 214.110 S 214,110 S 1.899.510 . x
Nverside PeduldamMW BkyM CrosslnB lmplovemems S 156.125 $ 121.505 S 121.SOS S 2421015 [ • x
Nsesside County Alessandro 800hnrd Bike lava Proles 5 217.= S 108.500 S IOLS00 S 21129,513 x [
Riverside County &and Avenue Sidewalk Safety lmprovernent:No Lakeland V4lage School $ 370= S I35.000 $ MAN 5 2,264,SI5
8i.nWe County Poll,Street Sidewalk Improvement S 28M000 S 140,D00 5 2404M S 2.404,515 • a x
Riverside Couaty Ramon Road Sidewalk Safety hnpravernent S 163,ODO S 81,500 $ 81.500 S 2,486,015 x x x
San Jacinto Lyon Anaue Padastdan Path S 50000 S 40,000 $ 40,000 5 2,S26015 • [
Wddomar Grand Avacae Bike lane:Phase l S 949300 5 109,000 $ 109D00 5 263S01S x
m1domar Grand Annue Ikke Lane Phase B S 1.011.100 S 117000 S 117AM S 2,752,015 x
Totals So122 180122 7o122 132%) 160122 173%)
4
N
Ca.7
H
m
Attachment 4
19
24
Savat Khamphou
From: Dilesh Sheth <dilesh.sheth@webbassociates.com>
Sent: Tuesday,April 26, 2016 4:51 PM
To: Savat Khamphou
Subject: FW Measure J Proposal,Amendment 91
Savat,
Here is estimated budget for street light and ATP application:
Streetlight
Base map and street light plan . $5,000
Electrical Sub-consultant- $8,000
Tota 1 $13,000
ATP Application
Ped and traffic counts $5,000
Application $14,000
Total $19,000
Thanks,
Dilesh R.Sheth,PE I TE-Vice President
Albert A. Webb Associates
3788 McCray Street, Riverside,CA 92506
t:951.248.4237
e:dilesh.sheth@webbassociates.com w:www.webbassociates.com
Linkedln I Twitter I Facebook I YouTube
From:Joe Shaw [mallto:jshaw@interwestgrp.com3
Sent:Tuesday, April 26, 2016 8:46 AM
To: Dilesh Sheth
Cc: Nicholas Lowe; Savat Khamphou
Subject: RE: Measure J Proposal, Amendment #1
Dikesh
Thank you for your reply.We would like you to provide for the electrical tasks as noted in Amendment#1. Please
provide an additional cost for the street lights on Arenas Road nan Baristo Road, Items#3 and 4, in accordance with
the Amendment.
Thank you
Joe Shaw
Interwest Consultant Group
t 20
• - 25
Advocates for Measure J approved projects
Measure J Commission
Updated April 18,2016
Area Scope Resource Materials Assigned
(Suggesdons,not inclusive Commissioners
Parks related Parks Master Plan Parks Master Plan 2014 Bloomer
Park projects Ryan Snyder Study Vogel
V'cki.Dltean(a�paln,sorinesca.eov Swim Center Parks&Rec Commission meetings
NMTP Bicycle related:attend related NMTP Marshall
Now Active Transportation meetings and become familiar TCMP—Tahquitz triangle park Cohen
Committee(ATC) with Non Motorized CV Link meetings and web site
Michele Midan(Opjlmsp[in�ca.go Transportation Plan and related Sustainability Commission meetings
Desert Landscape Desert Landscaping Plans for Tahquitz Canyon median Hammond
Water Conservation Other water saving City projects DWA information Vogel
Know what projects airport and
Michele.Micianonalmsorinesca.eov others are doing/planning
Marc s.F 11 r(aoa)m=orin s a ov Sustainability Commission meetings
Public Safety Police and Fire related Police Advisory meetings Hammond
Vogel
Kevin.Nalder@palmsyrinesca.eov Heritage
H & no
City buildings All aspects of City building Energy saving measures Cohen
related projects Library Consultants plans Williams
Mar °�5-`ryle`r&°'Im`nrinnesp'Qo° Library Know what other libraries are doing
Stad a
PW PW projects PW streets repair lists Marshall
Streets Ryan Snyder Plan Hammond
Marcus.Fu l lerC,Dnalmspri nesra.go_v
a�nalmsn�lnescaeoveo� Downtown streets,lighting,
SavatKhamphour
riantranco Laurie(Doalmsorinesca.eov irrigation,trees
staci.schaferovaiiiisyriiiesca.eo
Downtown Downtown: Market place, Downtown Plans Cohen
Ali-nv� �l in
parking lot,event center Rosenberg
' v
Downtown Trolley pilot project Attend meetings on the pilot Dada
Lauri. ylaian(wpalmsnrinasca.eov project Bloomer
What are other Cities doing?
Study projects Projects currently designated as 2013 applications Vogel
study projects Marshall
m
First Impressions of city Entry Way signs 2013 applications Williams
110landscaping Cohen
Mar =Full rCNnalm=orin = , ov Other related projects
Neighborhoods Applications from residents and 2013 and 2015 applications Hammond
neighborhoods ONE-PS Meetings Bloomer
Lee Hnnnn(Wpalmsori nesca.eov
Projects on Tribal Land Follow City projects and City/Tribe agreements,codes and Vogel
Project applications from ordinances Marshall
David KeadyOpalmsorinesca.eov community Rosenberg
Funded Community Projects A and D Museum Related City Contracts Williams
HS Auditorium Rosenberg
Marcus.Fuller0p®Imsorinescaaeov iHub
Mizell etc
Audits Audits its Marshall
a
Rosenberg
' ` z6