HomeMy WebLinkAbout5/18/2016 - STAFF REPORTS - 4.A. 4.A. CONTINUED DISCUSSION AND DIRECTION ON THE FISCAL YEAR
2016-17 BUDGET AND RESERVE POLICY:
RECOMMENDATION: Direct the City Council Finance and Budget
Subcommittee and Staff as appropriate.
NO MATERIALS
Item No. 4 A
General Fund Reserve History
City of Palm Springs
Fiscal Year Rev+Tr In Exp+Tr Out Cash Reserve Reserve %
FY 16-17 893443,055 89,4113456 $1655693825 18.53%
FY 15-16 86,151 ,484 85,5989912 $16,538,226 19.32% **
FY 14-15 85,339,263 82,863,851 $14,9859652 18.08%
FY 13-14 811275,245 809911 ,932 $13,1997370 16.31%
FY 12-13 73,518,184 70,386,529 $123803,298 18.19%
FY 11-12 69,3185017 68,260,401 $133041 ,689 19.11%
FY 10-11 70,5157894 6234339126 $11 ,779,373 18.87%
FY 09-10 71 ,3640844 73,857,901 $7,4179274 10.04%
FY 08-09 7401393969 797221 ,665 $79217,966 9.11%
FY 07-08 73,8769387 73,451 ,578 $11 ,499,714 15.66%
FY 06-07 71 ,887,306 7%082,623 $11 ,121,250 15.87%
FY 99-00 45,9102674 42,763,804 $6,11%056 14.31%
* FY 16-17 reflects Preliminary Budget
** FY 15-16 based upon current projections
5/11/2016 Reserves as a Percent of Budget (5-11-2016)(final) 3:03 PM
General Fund Reserve History
City of Palm Springs
Fiscal Year Cash Reserve Reserve %
FY 16-17 $16,5693825 18.53%
FY 15-16 $%5389226 19.32% **
FY 14-15 $14,9859652 18.08%
FY 13-14 $13,199,370 16.31 %
FY 12-13 $12,8039298 18.19%
FY 11-12 $13,041 ,689 19.11%
FY 10-11 $11 ,7799373 18.87%
FY 09-10 $7,417,274 10.04%
FY 08-09 $7,217,966 9.11 %
FY 07-08 $11 ,499,714 15.66%
FY 06-07 $11 ,121 ,250 15.87%
* FY 16-17 reflects Preliminary Budget
** FY 15-16 based upon current projections
[BEM NO. �=
5/18/2016 Reserves as a Percent of Budget (5-18-2016) 11:54 AM
Cost Centers
City of Palm Springs
Revenue Expense Difference
Golf Courses and Driving Range (1) $4,600,000 $5,450,000 ($850,000)
Library- Main (2) 2,250,000 2,444.460 (194,460)
Welwood Library 0 326,500 (326,500)
Animal Shelter/Animal Control (3) 0 1,613,834 (1,613,834)
Recreation Programs (Sunrise):
For Kids Only(FKO) 67,950 106,623 (38,673)
Tiny Tots 29,315 67,384 (38,069)
Summer Camp 71,609 136,215 (64,606)
Softball Field Prep (4) 0 56,000 (56,000)
Other Recreation Costs and Administration 31,126 1,296,617 (1,265,491)
Recreation Programs (JOJ):
Child Literacy Program 2,260 51,429 (49,169)
Youth Connection 0 5,371 (5,371)
Summer Camp 1,689 27,000 (25,311)
After School Tutoring 0 21,166 (21,166)
Camp 339 8,998 (8,659)
All Other JOJ Costs and Programs 8,681 563,332 (554,651)
Demuth 121,546 269,475 (147,929)
Tennis Center 24,000 46,502 (22,502)
Skate Park 0 160,000 (160,000)
Swim Center 135,731 826,487 (690,756)
Convention Center(5) 2,393,551 7,769,699 (5,376,148)
Tourism/Visitor Center 51,000 2,070,000 (2,019,000)
Convention and Visitor Bureau (CVB) 0 510,000 (510,000)
The Buzz 0 975,462 (975,462)
Neighborhoods 0 194,151 (194,151)
Economic Development 0 765,705 (765,705)
iHUB & Foreign Trade Zone 0 201.500 (201,500)
Downtown Restroom Program 0 60,000 (60,000)
Chamber of Commerce 0 20,000 (20,000)
CVEP 0 100,000 (100,000)
Plaza Theater 0 26,000 (26,000)
Crossing Guards 0 60,000 (60,000)
Railroad Station 16,000 91,091 (75,091)
Homeless 0 506,000 (506,000)
PSCTV/ Public Information 0 326,218 (326,218)
Council Contingency 0 77,950 (77,950)
CVAG 0 17,000 (17,000)
Sponsorship/Events/Contributions 0 694,500 (694,500)
(1) The next ten-year opportunity for paying off the bonds on the Golf courses is July, 2017.
The annual debt is currently$942,000.
(2) The property taxes that the City receives for operating our own library is approximately
$2,210,000 for 2016-2017.
(3) The City of Indio has a contract with the County for Animal Control services at an annual
cost of$925,000 to provide licensing, adoption,vaccination, sheltering, and spay and
neutering services. They no longer have an animal shelter in Indio and direct their
residents to the County's facility in Thousand Palms -which is not a no-kill shelter.
(4) Organizations pay $11,000 in field rental fees, but zero for field preparation.
(5) Revenue does not includes hotel taxes&sales taxes generated from convention activity.
Cost Centers(5-11-2016)
5/11/2016; 2:19 PM
General Fund Reserve for 2016-2017
City of Palm Springs
Based Upon Cash Reserve Reserve %
Preliminary /
Roll-over Budget $16156%825 18.53%
Implement City Manager
Recommendations -295099000
Proposed Budget $149060,825 15.30%
Potential State
RDA Action -49600,000
Revised Budget $9,4607826 9.80%
Note: Figures exclude Transfers Out to the Measure J Fund.
Reserves as a Percent of Budget (5-18-2016); 2016-2017 2
5/18/2016; 11:54 AM
Total Cost of Special Events
City of Palm Springs
Budgeted Costs Absorbed Total Cost
Event Expense by Departments Police Fire Parks Fleet Sheet Facilities pa%S Downtown Toos&Baa of Event
July 4th Celebration $30,000 $8,344 $4,506 $1,702 $1,304 $362 $470 $38,344
Festival of Lights 87,000 46,802 16,287 4,208 5,983 5,154 669 5,202 3,710 5,589 133,802
Veteran's Day Parade 15,000 39,236 4,739 1,472 3,054 1,596 6,068 1,700 16,574 4,033 54,236
Palm Springs International Film Festival 350,000 46,488 44,088 778 1,240 382 396,488
Opera in the Park 6,000 1,322 435 502 385 7,322
Modernism Week 35,000 5,676 5,676 40,676
Mayor's Wellness Program 50,000 2,202 577 1,625 52,202
Black History Month 16,600 0 0 0 0 16,600
Tour De Palm Springs 25,000 0 0 0 0 0 25,000
Palm Springs Pride Parade 50,000 0 0 0 0 0 0 0 50,000
AIDS Assist Under the Stars 5,000 517 517 5,517
Run for Ike 3,000 1,122 518 604 4,122
Santa Paws 2,900 763 763 3,663
Evening Under the Stars 5,000 920 26 894 5,920
PSHS Homecoming 3,000 3,996 346 235 449 2,606 251 109 6,996
Totals $683,500 $157,387 $75,296 $9,083 $12,201 $2,951 $18,751 $3,122 $21,885 $4,095 $10,003 $840,887
' Note: Total cost of event is$132,000. Includes$50,000 contribution from PS Resorts.
Total Costs of Special Events(5-11-2016)L
5/2112016;3:07 PM
STREET MAINTENANCE BUDGET
FISCAL YEAR 2016/2017
MEASURE J CAPITAL FUND $ 2,000,000
GENERAL FUND 1,000,000
LOCAL MEASURE A FUND 550,000
GAS TAX FUND 450,000
TOTAL FUNDING: $ 4,000,000
03
Multi-Year Summary of Available Measure J Funds
City of Palm Springs
2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
Beginning Balance $1,388,834
Projected Revenue` $12,800,000 $13,100,000 $13,400,000 $13,700,000 $14,000,000
+2% +2% +2% +2%
Unscheduled Capital Projects/Reserves ($46,751)
Total Available Funds Net of Reserves $14,142,082 $13,100,000 $13,400,000 $13,700,000 $14,000,000
Existing Budget Obligations:
Multi-Year Projects:
Street Repairs $2,000,000 $2,000.000 $2,000,000 $2,000,000 $2,000,000
iHub Accelerator Campus 250,000 0 0 0 0
NMTP/Biking Issues 2,503,000 0 0 0 0
TrashService-Trails 7,200 7,200 7,200 7,200 7,200
"Buzz"Program 847,962 947,962 947,962 947,962 947,962
Downtown Project-Additional Parking&Improvements 1,155,142 1,500,000 TBD TBD TBD
Uptown Parking Structure(Andaz agreement) 0 0 2,000,000 0 0
Police Department Remodel 0 1,250,000 1,250,000 0 0
Community Projects 1,027,225 911,725 1,202,125 1,000,000 1,000,000
Total Multi-Year Projects $7,790,529 $6,616,887 $7.407.287 $3,955,162 $3,955,162
Adjustments to Prior-Year Projects $1,286,895 $0 $0 $0 $0
Other Approved Projects and Expenses:
Debt Service $3,200,000 $3,200,000 $3,200,000 $3,200,000 $3,200,000
Downtown Prop Maint&Other Expenses 425,000 475,000 500,000 525,000 550,000
Recreation-Replace Weightroom Equipment-JOJ 9,000
Conv Ctr-User WIFI Network Upgrade 125,000
Conv Ctr-Replace Pergola Lumber on Exterior 40,000
Conv Ctr-Integration of HVAC/Lighting Control Systems 276,000
Conv Ctr-Air Wall Rehabilitation 75,000
Conv Ctr-New Welcome Banner Infrastructure 83,220
Conv Ctr-Chairs and Carts 161,438
Alejo/Belardo Church Parking Lot Replacement 400,000
Recreation-Playground Structure-Sunrise Park 270,000
Total Existing Budget Obligations $14,142,082 $10,291,887 $11,107,287 $7,680,162 $7,705,162
Net New Funds Available for Budgeting $0 $2,808,113 $2,292,713 $6,019,838 $6,294,838
Note: The Director of Finance is assuming a 2% annual growth in revenues in 2016-2017 through 2019-2020.
Measure l Financial Reports(15-169[h mo)(revised final)(04-21-2016)x;Mufti-Year Summary Lt./f :5 �'--�
5/10/2016;11:11 AM
Unfunded Capital Requests
City of Palm Springs Requested
Title 2016-17
1 Basketball Courts Baristo Park $7,500
2 Swim Center Deck&Pool Lights 6,741
3 James O Jessie DHUC-Gym Floor Replacement 89,061
4 Irrigation Repair Parts 2,000
5 Belardo Parking Structure-Building Maint-Paint&Plumbing 30,000
6 Belardo Parking Structure-Graffiti Removal 53,900
7 Downtown Trash Receptacles(Replace 150) 90,000
8 Downtown Newsracks -Replace and Match 50,000
9 HVAC Chiller,Cooling Towers Maintenace/Wifi Controllers 205,290
10 Evaluation of all City Facilities(Maintenance, plumbing,electrical,structural) 350,000
11 Fire-Mobil Data Transmitters for software,fire hydrantslbuildings 28,000
12 One Ladder Truck/Two Fire Engines leases(total$2.5 million) 150,000
13 Library Chair Replacement for Adult Reading Room 10,000
14 Library Microfilm Machine Replacement 15,000
15 Library Veridian("Accessing the Past")Annual Maintenance 10,000
16 Library Internet and Website Design Improvements 5,000
17 Paint Main Library 250,000
18 Library Parking Lot Expansion 409,000
19 Library Furniture(total project=$500K) 50,000
20 IT-Virtual Machines Backup Solution including Email Server 60,000
21 IT-Firewalls as precursor to Network I Web Security 30,000
22 IT-Network Security/Monitor Software Against Network Attacks 10,000
23 IT-Time Card Entry Online 50,000
24 Report Writing Software for HR and Finance 20,000
25 Hot I Cold Water Lines(City Hall) 3,500,000
26 Hot I Cold Water Lines(Airport) 3,500,000
27 Demuth Park ADA Design,Compliance&Retrofits 1,144,100
28 Baristo Parking Structure-Graffiti 3,900
29 Police-Tasers Replacement 106,340
30 Police-Mobile Phone App-Scene Imagery/Reporting Abilities 266,312
31 Police-Emergency Dispatch Console 88,154
32 Police-Body Cameras 350,000
33 City Hall Landscape Renovation(Inc]DWA$50K turf rebate) 1,000,000
34 Roof Replacements(City Hall I Leisure Center/Demuth Center) 275,000
35 Shade Structures at Parks with Playgrounds 40,000
36 Dog Park Renovation 350,000
37 Swim Center Replaster 250,000
38 Animal Shelter Repairs 100,000
39 Downtown Holiday Lighting 100,000
40 Vehicle Replacement 1,500,000
41 Swim Center Pool Cover 80,000
42 Fire Training Tower 50,000
43 Chino Cone Trail 238,000
44 Cornelia White House Restoration/Repairs 800,000
TOTAL UNFUNDED DEPARTMENT REQUESTS $ 15,723,298
Additional Unfunded Capital Discussion Items
1 Streets Resurfacing($1 million to$5 million I year)
2 Tennis Club($1.5 million to$3 million)
3 Downtown Temporary Restrooms($150,000 to$260,000)
4 Library($5 million to$15 million)
5 Council Office Space($100,000 to$300,000)
6 Downtown Park($4 million to$8 million)
7 Plaza Theater($1 million to$5 million)
8 Soccer Park($8 million)
9 Demuth Park Softball Field Reconfiguration($3 million)
Unfunded Capital(2016-2017 Budget)(5-18-2016)5/18/2016;4:07 PM O 4
Unfunded Capital Requests
City of Palm Springs Requested
Title 2016-17
1 Basketball Courts Baristo Park 7,500
2 Swim Center Deck&Pool Lights 6,741
3 James O Jessie DHUC -Gym Floor Replacement 89,061
4 Irrigation Repair Parts 2,000
5 Belardo Parking Structure -Building Maint-Paint&Plumbing 30,000
6 Belardo Parking Structure -Graffiti Removal 53,900
7 Downtown Trash Receptacles(Replace 150) 90,000
8 Downtown Newsracks-Replace and Match 50,000
9 HVAC Chiller, Cooling Towers Maintenace/Willi Controllers 205,290
10 Evaluation of all City Facilities(Maint,plumbing,elec,struct'I) 350,000
11 Fire-Mobil Data Transmitters for software,fire hydrants/bids 28,000
12 One Ladder Truck/Two Fire Engines leases(total$2.5 million) 150,000
13 Library Chair Replacement for Adult Reading Room 10,000
14 Library Microfilm Machine Replacement 15,000
15 Library Veridian("Accessing the Past")Annual Maintenance 10,000
16 Library Internet and Website Design Improvements 5,000
17 Paint Main Library 250,000
18 Library Parking Lot Expansion 409,000
19 Library Furniture(total project=$500K) 50,000
20 IT-Virtual Machines Backup Solution including Email Server 60,000
21 IT-Firewalls as precursor to Network/Web Security 30,000
22 IT-Network Security/Monitor Software Against Network Attacks 10,000
23 IT-Time Card Entry Online 50,000
24 Report Writing Software for HR and Finance 20,000
25 Hot/Cold Water Lines (City Hall) 3,500,000
26 Hot/Cold Water Lines (Airport) 3,500,000
27 Demuth Park ADA Design(Retrofits,walkways,access improv't) 144,100
28 Demuth Park ADA Compliance 100,000
29 Demuth Park ADA Buildings Retrofit 500,000
30 Demuth Park ADA Retrofit Walkways and Access Improvement 400,000
31 Baristo Parking Structure-Graffiti 3,900
32 Police-Tasers Replacement 106,340
33 Police-Mobile Phone App-Scene Imagery/Reporting Abilities 266,312
34 Police-Emergency Dispatch Console 88,154
35 Police-Body Cameras 350,000
36 City Hall Landscape Renovation(incl DWA$50K turf rebate) 1,000,000
37 Roof Replacements(City Hall/Leisure Center/Demuth Ctr) 275,000
38 Shade Structures at Parks with Playgrounds 40,000
39 Dog Park Renovation 350,000
40 Swim Center Replaster 250,000
41 Animal Shelter Repairs 100,000
42 Downtown Holiday Lighting 100,000
43 Vehicle Replacement 1,500,000
44 Swim Center Pool Cover 80,000
45 Fire Training Tower 50,000
46 Chino Cone Trail 238,000
TOTAL UNFUNDED DEPARTMENT REQUESTS $ 14,923,298
Additional Unfunded Capital Discussion Items
1 Streets Resurfacing($1 million to$5 million/year)
2 Tennis Club($1.5 million to$3 million)
3 Downtown Temporary Restrooms($150,000 to$250,000)
4 Library($5 million to$15 million)
5 Council Office Space($100,000 to$300,000)
6 Downtown Park($4 million to$8 million)
7 Plaza Theater($1 million to$5 million)
City of Palm Springs Item 4.B.Replaces page 24
Unfunded Capital Requests - Staff Priorities
City of Palm Springs
Requested
Title 2016-17
A. Evaluation of all City Facilities(Maintenance, plumbing, electrical,structural) $360,000
B. Demuth Park ADA Design,Compliance&Retrofits -Phase 1 500,000
C. Roof Replacements(City Hall I Leisure Center I Demuth Ctr) 275,000
D. Swim Center Replaster 250,000
E. HVAC Chiller,Cooling Towers Maintenace I Wifi Controllers 210,000
F. IT-Server Backup,Firewalls&Network Security 100,000
G. Hot I Cold Water Lines Design Phase(City Hall) 350,000
H. Police-Body Cameras and Technology Equipment 815,000
I. Cornelia White House Restoration I Repairs 200,000
J. Library Infrastructure-Phase 1 -Design 500,000
K. Downtown Park General Fund loan to Measure J Fund if needed in 2016-2017 2,000,000
L. Council Office Space(General Fund) 200,000
Total $6,750,000
Airport Fund:
Hot I Cold Water Lines Design Phase(Airport) $350,000
Unfunded Capital(2016-2017 Budget)(5-18-2016)5/18/2016;4:07 PM 5
Additional Unfunded Discussion Items
1 Vacation Rental Manager $ 170,000
2 Police Officer - Homeless 100,000
3 Reopen Fire Station #5 1,419,000
4 Permit Center Technician 86,000
5 Director of Information Technology 256,000
6 Swim Center Lifeguard 24,000
7 Vacation Rental Dispatch and Security Services 155,000
8 Graffiti and Transient Services 159,000
9 Citywide Communications Services 75,000
10 Fire Truck Annual Lease Payment - Station #5 65,000
11 Sponsorships/Grants 1,075,344
12 PS Resorts
13 Art Commission Request 50,000
14 Cornelia White House Repairs 800,000
15 Buzz Marketing 30,000
16 City Council Administrative Support 80,000
17 Crosswalk - Via Las Palmas/NPC 30,000
18 Southridge Traffic Signal 350,000
19 Economic Incentive Grant Programs TBD
20 Convention Center - Capital 500,000
$ 5,424,344
Highlighted items potentially funded by Measure J
Multi-Year Summary of Available Measure J Funds
City of Palm Springs
2015-2016 2016-2017 2017-2018 2018-2019 2019-2020
Beginning Balance $1,388,834
Projected Revenue" $12,800,000 $13,100,000 $13,400,000 $13,700,000 $14,000,000
+2% +2% +2% +2%
Unscheduled Capital Projects/Reserves ($46,751)
Total Available Funds Net of Reserves $14,142,082 $13,100,000 $13,400,000 $13,700,000 $14,000,000
Existing Budget Obligations:
Multi-Year Projects:
Street Repairs $2,000,000 $2,000,000 $2.000,000 $2,000,000 $2,000,000
iHub Accelerator Campus 250,000 0 0 0 0
NMTP/Biking Issues 2,503,000 0 0 0 0
Trash Service-Trails 7,200 7,200 7,200 7,200 7,200
'Buzz'Program 847,962 947,962 947,962 947,962 947,962
Downtown Project-Additional Parking& Improvements 1,155,142 1,500,000 0 0 0
Uptown Parking Structure(Andaz agreement) 0 0 2,000,000 0 0
Police Department Remodel 0 1,250,000 1,250,000 0 0
Community Projects 1,027,225 911,725 1,202,125 1,000,000 1,000,000
Total Multi-Year Projects $7,790,529 $6,616,887 $7,407.287 $3,955,162 $3,955,162
Adjustments to Prior-Year Projects $1,286,895 $0 $0 $0 $0
Other Approved Projects and Expenses:
Debt Service $3,200,000 $3,200,000 $3,200,000 $3,200,000 $3,200,000
Downtown Prop Maint&Other Expenses 425,000 475,000 500,000 525,000 550,000
Recreation-Replace Weightroom Equipment-JOJ 9,000
Conv Ctr-User WIFI Network Upgrade 125,000
Conv Ctr-Replace Pergola Lumber on Exterior 40,000
Conv Ctr-Integration of HVAC/Lighting Control Systems 276,000
Conv Ctr-Air Wall Rehabilitation 75,000
Conv Ctr-New Welcome Banner Infrastructure 83,220
Conv Ctr-Chairs and Carts 161,438
Alejo/Belardo Church Parking Lot Replacement 400,000
Recreation-Playground Structure-Sunrise Park 270,000
Total Existing Budget Obligations $14,142,082 $10,291,887 $11,107,287 $7,680,162 $7,705,162
Net New Funds Available for Budgeting $0 $2,808,113 $2,292,713 $6,019,838 $6,294,838
" Note: The Director of Finance is assuming a 2%annual growth in revenues in 2016-2017 through 2019-2020.
Measure 1 Financial Reports(15-1610th mo)IOnalI(05-19-2016);Multi YearSummary 013
5/16/2016;9:55 AM
Total Cost of Special Events
2015-2016 Fiscal Year
City of Palm Springs Budgeted Costs Absorbed Total Cost
Organization Event Event Expense by Departments of Event
city July 4th Celebration $30,000 $8,344 $38,344
city Festival of Lights 87,000 43,402 130,402
city Veteran's Day Parade 15,000 37,346 52,346
city Opera in the Park 6,000 1,322 7,322
city Mayors Wellness Program 50,000 2,202 52,202
A ua Caliente Band of Cahuilla Indians 4th Annual Richard M. Milanovich Legacy Hike 5,000 0 5,000
A ua Caliente Cultural Museum Dinner in the Canyons 5,000 0 5,000
AIDS Assistance Program AIDS Assistance- Evening Under the Stars 5,000 1,437 6,437
Black History Month Committee Black History Month 16,600 0 16,600
Boys and Girls Club Annual Contribution 10,000 0 10,000
Coyote Sta eworks Theatre Season 5.000 0 5,000
CVSPIN, Inc. Tour De Palm Springs 25,000 0 25,000
Desert AIDS Steve Chase Awards 5,000 0 5,000
Desert AIDS AIDS Walk 5,000 0 5,000
Greater Palm Springs Pride Palm Springs Pride Parade 50,000 0 50.000
LGBT Center of the Desert LGBT Center Stage/Move/Red Dress Event 5,000 0 5,000
Mizell Senior Center Annual Contribution 60,000 0 60,000
Palm Springs Art Museum Free Thurs; Fri nights @ PSAM; Gallery seating 50,000 0 50,000
Palm Springs Cultural Center A. Lyons Film Noir Fest; Farmers' Mkt; Cinema; Am Doc 15,000 0 15,000
Palm Springs High School PSHS Homecoming 3,000 3,887 6,887
Palm Springs Marathon Runners Run for Ike 3,000 1,122 4,122
Palm Springs Marathon Runners Santa Paws 2,900 763 3,663
Palm Springs Marathon Runners PS Inter. Film Festival Red Carpet Run 5K& 10K 3,500 0 3,500
Palm Springs Modernism Week Modernism Week 35.000 5,676 40,676
Palm Springs Opera Guild 19th Annual Opera in the Park 6,000 0 6,000
Palm Springs International Film Festival Palm Springs International Film Festival 350,000 46,488 396,488
Shelter from the Storm Taxi Voucher Program 5,000 0 5,000
Well in the Desert Annual Contribution 24,000 0 24,000
Well in the Desert Christmas Dinner 1 3,500 01 3,500
TOTAL $885,500 $151,988 $1,037,488
Note: Total cost of event is$132,000. Includes$50,000 contribution from PS Resorts.
C Total Costs of Special Events(5-18-2016)(funded)
5/18/2016; 12:36 PM