HomeMy WebLinkAbout5/4/2016 - STAFF REPORTS - 4.B. s
City of Palm Springs
David H. Ready, Esq., Ph.D.
�®. ° City Manager
a�P ,..O
3200 E.Tahquitz Canyon Way,Palm Springs, CA 92262
Tel 760.322.8350 • Fax 760.323.8207 • TDD 760.864.9527
David.Ready@palmspringsca.gov • w .palmspingsca.gov
Memorandum
Date: May 3, 2016
To: City Council
From: David H. Ready, Esq., Ph.D., City Manager
Subject. Fiscal Year 2016-17 Budget Preview Highlights
This memo highlights various items and issues relative to the draft 2016-17 Fiscal Year Budget.
City Council is not required to take any formal action during this initial budget presentation. A Public
Hearing on the budget will be scheduled for June 1, 2016, as approval of a final document must occur
before July 1st, the start of the new fiscal year. In addition to a Special Joint Budget Study Session with
the Measure J Commission on Wednesday, May 11th, budget discussions will also be agendized for
the regular City Council Meetings on May 4th, May 18th, and a Study Session will be scheduled for final
decisions on City sponsorships and grants.
This basic carry-over budget, which includes mandated increases (e.g. PERS retirement, health care,
utilities, etc.), is essentially a balanced budget with an anticipated operating surplus of $31,000.
However, I'm also recommending several new personnel positions and other expenditures in specific
areas as outlined below:
Additional Personnel Recommendations (General Fund)
Vacation Rental Manager $170,000
Police Officer— Homeless 100,000
(a second new officer already included in current budget)
Reopen Fire Station #5 1,419,000
Permit Center Technician 86,000
Director of Information Technology 256,000
Swim Center Lifeguard (part time) 24,000
$2,055,000
Increased Contract Expenditure Recommendations (General Fund)
Vacation Rental Dispatch and Security Services $155,000
Graffiti and Transient Services 159,000
Citywide Communications Services 75,000
Fire Truck Annual Lease Payment—Station#5 65,000
$454,000
PO Box 2743, Palm Springs, California 92263 =- , g
Page Two
May 3, 2016
Fiscal Year 2016-17 Budget Preview Highlights
Currently, the carryover budget anticipates an operating surplus of $31,000; however, inclusion of the
above requests would require approximately $2,509,000 from reserves. Additionally, as we move
through the budget process, staff will also be seeking City Council direction on the following budget
issues:
Capital Improvements
In the current draft budget proposal, three specific projects are funded in the General Fund: Fire Station
No. 4 Renovation Project, $700,000; Street Repairs, $1,000,000; and Miscellaneous Capital (City
facility improvements), $1,000,000. Additionally, you will find a list of"Unfunded Capital Requests" that
City Council may want to consider, based on a priority basis (see attached — budget page 24
replacement). This discussion will be coordinated with the Measure J Commission — specifically, during
the Joint City Council and Measure J Commission Budget Study Session Meeting scheduled for May
11th.
Sponsorships/G rants
A new application process was instituted this year for outside organization sponsorship/grant requests.
In the current 2015-16 Fiscal Year, $694,500 was appropriated for various City and outside agency
programs and events. Requests for the new fiscal year have been received totaling $1,769,844. All
applications will be forwarded to City Council Members for review, and the Budget Sub-Committee is
recommending a special Study Session be scheduled to discuss these requests.
PS Resorts
The current annual contract with PS Resorts expires in November, 2016, and is funded through that
period. However, the contract would require funding through the balance of the new fiscal year of
approximately $300,000 for PS Resorts to provide the following funding: Buzz Trolley $100,000;
Festival of Lights Parade $50,000; Aqua Caliente New Year's Event $50,000; Film Incentive Program
$15,000.
Commission Requests
The Public Arts Commission has requested the position of Arts and Special Projects Coordinator be
reclassified from a part time to a full time position. The additional cost to the Arts Fund would be
approximately $63,000. To fund this added expense, the Commission suggests transferring the Art
Museum's$50,000 annual cost for the "Free Thursday's Program"to the General Fund.
Recently, the Budget Sub-Committee held Town Hall Budget Meetings which were recorded and are
available on the City's website.
Sincerely,
David Ready, Esq., Ph.D
City Manager
Unfunded Capital Requests
City of Palm Springs Requested
Title 2016-17
1 Basketball Courts Baristo Park 7,500
2 Swim Center Deck& Pool Lights 6,741
3 James O Jessie DHUC -Gym Floor Replacement 89,061
4 Irrigation Repair Parts 2,000
5 Belardo Parking Structure-Building Maint-Paint&Plumbing 30,000
6 Belardo Parking Structure-Graffiti Removal 53,900
7 Downtown Trash Receptacles(Replace 150) 90,000
8 Downtown Newsracks-Replace and Match 50,000
9 HVAC Chiller, Cooling Towers Maintenace I Wifi Controllers 205,290
10 Evaluation of all City Facilities 350,000
11 Mobil Data Transmitters for software,fire hydrants/buildings 28,000
12 One Ladder Truck I Two Fire Engines(total $2.5 million) 150,000
13 Chairs Replacement for Adult Reading Room 10,000
14 1980's Microfilm Machine Replacement 15,000
15 Library Veridian Annual Maintenance 10,000
16 Library Internet and Website Design Improvements 5,000
17 Paint Main Library 250,000
18 Library Parking Lot Expansion 409,000
19 Library Furniture(total project=$500K) 50,000
20 VM Backup Solution 60,000
21 Firewall &Virtualization Monitor 30,000
22 Network Security &Monitor Software 10,000
23 Time Card Entry 50,000
24 Report Writing Software for HR and Finance 20,000
25 Hot/Cold Water Lines(City Hall) 3,500,000
26 Hot/Cold Water Lines(Airport) 3,500,000
27 Demuth Park ADA(Retrofits,walkways, access improv't) 144,100
28 Police-Tasers Replacement 106,340
29 ADA Compliance-Demuth Park 100,000
30 Baristo Parking Structure-Graffiti 3,900
31 Mobile APP Scene Imagery/Reporting-Tech Enhancement 266,312
32 Emergency Dispatch Console 88,154
33 Police Equipment Body Cameras 350,000
34 City Hall Landscape Renovation(incl DWA$50K turf rebate) 1,000,000
35 Roof Replacements (City Hall/Leisure Center/Demuth Ctr) 275,000
36 Shade Structures at Parks with Playgrounds 40,000
37 Dog Park Renovation 350,000
38 Swim Center Replaster 250,000
39 Animal Shelter Repairs 100,000
40 Downtown Holiday Lighting 100,000
41 Vehicle Replacement 1,500,000
42 Swim Center Pool Cover 80,000
43 Fire Training Tower 50,000
44 Chino Cone Trail 238,000
TOTAL UNFUNDED DEPARTMENT REQUESTS $ 14,023,298
Additional Unfunded Capital Discussion Items
1 Streets Resurfacing($1 million to$5 million/year)
2 Tennis Club($1.5 million to$3 million)
3 Downtown Temporary Restrooms($150,000 to$250,000)
4 Library ($5 million to$15 million)
5 Council Office Space($100,000 to$300,000)
6 Downtown Park($4 million to$8 million)
7 Plaza Theater($1 million to $5 million)
City of Palm Springs Item 4.B.Replaces page 24