HomeMy WebLinkAbout6/1/2016 - STAFF REPORTS - 2.Q. A. P A L M Sp4
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' Cq<IFORV% City Council Staff Report
Date: June 1 , 2016 CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 5 IN THE AMOUNT OF $165,900 TO
THE PROFESSIONAL SERVICES AGREEMENT NO. 4461 WITH
DOKKEN ENGINEERING FOR ADDITIONAL DESIGN SERVICES FOR
THE INDIAN CANYON DRIVE WIDENING & BRIDGE REPLACEMENT,
CITY PROJECT NO. 01-11, FEDERAL AID PROJECT NO. BRLO 5282
(017)
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
Approval of Amendment No. 5 to the professional services agreement with Dokken
Engineering will approve additional design services associated with the Indian Canyon
Drive Widening & Bridge Replacement, City Project 01-11, Federal Aid Project No.
BRLO 5282 (017), (the "Project').
RECOMMENDATION:
1) Approve Amendment No. 5 in the amount of $165,900 to Professional Services
Agreement No. 4461 with Dokken Engineering for a revised total contract amount
of $1 ,390,600 for additional design services; and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
After the City initiated the Indian Canyon Drive / Interstate 10 Interchange Project (1-10
Project') in 2000, the Public Works and Engineering Department ("Department') turned
its attention to widening Indian Canyon Drive through the Whitewater River up to Garnet
Avenue to correspond with the ultimate 6-lane roadway to be constructed from Garnet
Avenue over Interstate 10 as part of the 1-10 Project. In pursuit of this goal, the
Department applied for and obtained federal grants for widening Indian Canyon Drive,
from the Union Pacific Railroad ("UPRR") bridge to Garnet Avenue, from 2 lanes to 6
lanes. The Department was initially successful in being awarded a federal grant of
$4,286,000 from the Highway Bridge Program ("HBP"), administered through the
ITEM NO, zA .
City Council Staff Report
June 1, 2016 - Page 2
Amendment No. 5 to Agreement No. 4461
California Department of Transportation ("Caltrans"). Subsequently, as the scope of the
Project had changed from widening of the existing UPRR bridge to complete
replacement of the UPRR bridge, and the total cost of the Project has increased, the
Department successfully increased the total federal funding for the Project to $17.4
Million.
In May 2001 , the Department obtained approval from Caltrans to proceed with the
preliminary engineering phase for this project. The City Council awarded a contract to
Dokken Engineering on March 20, 2002, for professional environmental and
engineering design services, and right-of-way acquisition services, for the Project.
The Project extends through environmentally sensitive habitat occupied by certain
protected species, and environmental analysis and approvals of the Project by resource
agencies occurred concurrently as the Coachella Valley Multiple Species Habitat
Conservation Plan (CVMSHCP) was being developed and approved. The complexities
and additional environmental analysis imposed by Caltrans and the scope change
triggered by UPRR resulted in the following amendments for additional environmental
and design services:
• Amendment No. 1 for additional technical studies to include a Biological
Assessment and Section 7 Consultation in the amount of $28,300 was approved
by City Council on May 21, 2003
• Amendment No. 2 for additional environmental approval services in the amount
of$50,100 was approved by City Council on March 21, 2007
• Amendment No. 3 for a scope change as a result of replacing the bridge in the
amount of$713,800 was approved by City Council on July 6, 2011
Following final approvals of the CVMSHCP by the resource agencies in 2008, which
lists the Project as a "Covered Project", the City obtained final environmental approvals
for the Project from Caltrans and resources agencies in 2009. Dokken Engineering has
continued with the final design and right-of-way acquisition phases, as well as provide
interim design of Indian Canyon Drive between Garnet and the UPRR, and provided
environmental monitoring for the sensitive habitat areas as required by the
environmental document. This additional service was included in Amendment No. 4 for
environmental monitoring services in the amount of $11,000 approved by City Council
on December 19, 2012.
Since 2012, the City has commenced with final design and right-of-way negotiations
with affected property owners. In 2012, the City initiated an interim widening project on
Indian Canyon Drive to help alleviate traffic congestion approaching the recently
widened Indian Canyon Drive at Garnet Avenue completed as part of the 1-10 Project.
However, design costs incurred by Dokken Engineering to prepare construction
documents for the interim widening project were incurred from within the existing budget
for the Project, and it is necessary to augment the design phase budget for the Project
by $40,500 for the design services that were requested by the City and completed by 02
City Council Staff Report
June 1, 2016- Page 3
Amendment No. 5 to Agreement No. 4461
Dokken Engineering at that time. Staff is also recommending that the design of the
Project include a raised and landscaped median along Indian Canyon Drive between
the UPRR bridge and Garnet Avenue, design of a sand barrier wall along Indian
Canyon Drive south of the UPRR bridge to address blowing sand, and design services
associated with access improvements across the property owned by Granite
Construction Co. on the east side of Indian Canyon Drive.
Staff has prepared contract amendment No. 5, included as Attachment 1, in the
amount of $165,900, to accommodate the additional professional services required for
the Project. The amended total contract amount with Dokken Engineering is $1 ,390,600
which represents 7% of the currently estimated total cost of the Project of$19,682,000.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). In accordance
with the CEQA Guidelines, the City acting as "Lead Agency' pursuant to CEQA,
previously completed an environmental analysis of the potential impacts resulting from
construction of the Project. On November 4, 2009, the City Council adopted Resolution
No. 22620, adopting and ordering the filing of a Mitigated Negative Declaration for the
Project. Subsequently, on November 5, 2009, staff filed a Notice of Determination with
the Riverside County Clerk and State Clearing House; a copy of the Notice of
Determination is included as Attachment 2.
The Project is funded, in part, by federal funds, requiring local oversight by the State of
California, Department of Transportation ("Caltrans"). As a federally funded project, the
Project is subject to environmental review pursuant to the National Environmental Policy
Act ("NEPA"). On September 24, 2009, Caltrans, acting as the lead agency pursuant to
NEPA, made an environmental determination that the Project does not individually or
cumulatively have a significant impact on the environment as defined by NEPA and is
excluded from the requirements to prepare an Environmental Assessment ("EA") or
Environmental Impact Statement ("EIS'), has considered unusual circumstances
pursuant to 23 CFR 771.117(b), and that it qualifies for a Categorical Exclusion under
Section 6005 of 23 U.S.C. 327. A copy of the NEPA Categorical Exclusion issued by
Caltrans is included as Attachment 3.
03
City Council Staff Report
June 1, 2016 - Page 4
Amendment No. 5 to Agreement No. 4461
FISCAL IMPACT:
Funding for the Project is made possible by the federal HBP grant which will cover
88.53% of all eligible project costs. Regional and Local Measure A funds will pay for the
11.47% matching funds at a 75%/25% ratio. Sufficient funds for approval of
Amendment No. 5 in the amount of $165,900 are available in the Regional Measure A
Fund, Account 134-4497-50196 (75%), and the Local Measure A Fund, Account No.
134-4498-50196 (25%). Funding for the Project is not required from the General Fund
or Measure J Capital Fund.
Expenditures to encumber the contract amendment will be made as follows:
134-4497-50196: $124,425 (75%)
134-4498-50196: $ 41,475 (25%)
SUBMITTED:
r
arcus L. Fuller, MPA, P.E., .L:S. David H. Ready, Esq., Ph.
Assistant City Manager/City Engineer City Manager
Attachments:
1. Amendment No. 5
2. CEQA Notice of Determination
3. NEPA Determination
04
ATTACHMENT 1
05
AMENDMENT NO. 5
TO AGREEMENT NO. 4461
CONTRACT SERVICES AGREEMENT FOR
INDIAN CANYON DRIVE WIDENING & BRIDGE REPLACEMENT
CITY PROJECT NO. 01-11, FEDERAL PROJECT NO. BRLO 5282 (017)
THIS FIFTH AMENDMENT TO Agreement No. 4461 for professional engineering and
consulting services, (herein "Amendment") made and entered into on the _ day of
2016, by and between CITY OF PALM SPRINGS, a California charter City and
municipal corporation, (herein "City"), and Dokken Engineering., (herein "Consultant"), is hereby
amended as follows:
RECITALS
WHEREAS, City and Consultant entered into that Agreement No. 4461 to provide professional
engineering and consulting services in the City of Palm Springs ("Agreement"), as dully
amended from time to time;
WHEREAS, City requests Consultant to provide additional design services for the Indian
Canyon Drive Widening & Bridge Replacement, City Project No. 01-11, Federal Project No.
BRLO 5282 (017); and
WHEREAS, the parties wish to amend the Agreement to extend the contract, to add additional
design services associated with the project.
Section 1. Scope of Services, Exhibit "A", is hereby amended by adding those services
identified below and as referenced in the Consultant's proposal dated May 18, 2016, attached
hereto as Exhibit A.
Interim Widening - Design and support services for Indian Canyon Drive between Union Pacific
Railroad (UPRR) and Garnet Avenue, City Project 01-11A.
Landscaped Median North of Bridge — Design of raised landscaped median between UPRR and
Garnet Avenue.
Sand Barrier Wall — Design of a sand barrier wall at the southwest corner of Indian Canyon
Drive and UPRR to minimize sand deposit onto the roadway.
Granite Access Road Realignment — Design and right-of-way support services associated with
access improvements required across the Granite Construction Co. property, including removal
and replacement of frontage landscaping.
Section 2. Section 2.1, Compensation of Consultant, is hereby revised to reflect the total
amended contract amount as herein specified by this Amendment No. 5. The Schedule of
Compensation, Exhibit "C", is hereby amended and increased by $165,900 to add these
additional services:
�6
ESTIMATED ESTIMATED
TASK NAME
HOURS COSTS
A. Interim Widening 350 $40,500
B. Landscaped Median North of Bridge 275 $30,700
C. Sand Barrier Wall 175 $20,700
D. Granite Access Road Realignment 500 $69,000
TOTAL NOT TO EXCEED $165,900
Total maximum contract amount: $1,390,600
Section 3. Full force and effect: Except as otherwise previously modified herein, all other
provisions of the Agreement shall remain in full force and effect.
07
IN WITNESS WHEREOF, the parties have executed and entered into the Amendment
as of the date first written below.
ATTEST: CITY OF PALM SPRINGS, a California
charter city and municipal corporation
By: By:
James Thompson David H. Ready
City Clerk City Manager
APPROVED AS TO FORM:
By:
Douglas Holland
City Clerk
CONSULTANT NAME:
By: Dokken Engineering
Check one: _Individual _Partnership X Corporation
Corporations require two notarized signatures: One signature must be from the Chairman of Board,
President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary,
Treasurer, Assistant Treasurer, or Chief Financial Officer).
By: Notarized Signature of Chairman of Board, President By: Notarized Signature Secretary, Asst. Secretary,
or any Vice President Treasurer,Asst.Treasurer or Chief Financial Officer
By: By:
Signature(notarized) Signature (notarized)
Name: Name:
Title: Title:
EXHIBIT "A"
09
9 DOKKFN ENGINEERING
May 18,2016
Mr. Marcus Fuller
City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs,CA 92263
RE: Indian Canyon Drive Widening over UPRR
Amendment Five(5) Proposal
Dear Mr. Fuller:
The purpose of this letter is to request funds for additional work, agreed to by the Project Development Team(PDT), on
our contract for the Indian Canyon Drive Widening over UPRR Project.
A. Interim Widening
A bid package was requested by the City to alleviate the bottleneck between the existing bridge over UPRR and the
intersection at Garnet Avenue. Work includes the preparation of seven (7) plan sheets, a project estimate, and
specifications.
B. Landscaped Median North of Bridge
The City requested the addition of a raised landscaped median, north of the new structure, to be added to the
project. Six (6) plan sheets are to be revised and seven (7) new plan sheets will be prepared. Project quantities,
estimate, and specifications will be updated and submittals will be made at 95%and 100% in preparation of a Final
Bid Ready Package by July 1, 2016.
C. Sand Barrier Wall
A traffic barrier with masonry wall on top will be added along the westerly edge of shoulder, for approximately
500' south of the new structure. In addition, the western barrier/fence on the new structure will be revised to
include a taller parapet that will also aid in protection from drift sand. Work will include the revision of two (2)
bridge plans and the addition of two(2) new plan sheets. Project quantities, estimate, and specifications will also
be updated to include the sand barrier protection wall and bridge barrier/fence revision forthe bid ready package.
Submittals will be made at 95%and 100%in preparation of a Final Bid Ready Package by July 1, 2016.
D. Granite Access Road Realignment
At the request of Granite Construction Company, their access road that intersects with Indian Canyon Drive needs
to be relocated to accommodate proposed truck and equipment circulation and a new solar array on their
property. Project plans, quantities and estimate will be updated to include the Granite Access Road Realignment
for the bid ready package. Submittals will be made at 95°%and 100% in preparation of a Final Bid Ready Package
by July 1, 2016, ail
— Staging Plan Updates per Road Realignment and Closures - Due to the realignment of the Indian Canyon
Drive/Granite Access Road/Palm Springs Station Road intersection, and to incorporate a temporary road
closure, the stage construction plans will be updated. Twenty (20) plan sheets, quantities, estimate, and
specifications will be updated. In addition, MSE wall plans to be used during construction to accommodate
differing roadway grades will be developed. Submittals will be made at 95% and 100% in preparation of a
Final Bid Ready Package by July 1,2016.
— Right of Way Updates (Plats/Legols and Appraisals)per Road Realignment- Due to the realignment of the
Indian Canyon Drive/Granite Access Road/Palm Springs Station Road intersection, the project's right of way
mapping and appraisals will be updated. Work will include the revision of right of way documents including
one (1) Property Owner Exhibit; one (1) Property Appraisal; three (3) Plat Maps and Legal Descriptions for
acquisition,slope easement, and temporary construction easement areas. Project right of way documents will
569fi Ruffin Aaad.Suite Dieeu,CA,)-,�2B Tele:8s8stn.8a, Fax 8c8.Fte.86n8 emw.dukkeneneinee�we.a>m I
19 DQUEN ENGINEERING
Transportation Solutions,from Concept to
Mr. Marcus Fuller
May 18,2016
Page 2
be updated to include the revised acquisition areas in preparation of right of way negotiations. Submittals will
be made as necessary to obtain City approval and right of way certification.
— Replace Frontage Landscaping and Private Property Features per Right of Way Negotiations - Due to the
request from Granite Construction to have the City's contractor do the work to replace frontage landscaping,
masonry block wall with chain link fence on top, and a swinging vehicular access gate along frontage we will
be including additional details on the project plans. While many of the additional private property feature
details will be standard plan (such as the masonry block wall and drive gate) there is substantial plan work
involved in preparing the landscaping and irrigation plans. A screen-check submittal will be made at 100%and
shared with the property owner in preparation of a Final Bid Ready Package by July 1, 2016.
Included in Attachment A is a breakdown of hours required to accomplish each the above tasks. Below is a summary
of the effort and cost.
ESTIMATEDTASK NAME ESTIMATED
HOURS COSTS
A. Interim Widening 350 $40,500
B. Landscaped Median North of Bridge 275 $30,700
C. Sand Barrier Wall 175 $20,700
D. Granite Access Road Realignment 500 $69,000
TOTAL NOT TO EXCEED $165,900
Please let me know if you have any questions or comments.
Sincerely,
DOKKEN ENGINEERING
Richard T. Liptak, PE Michael Greer, PE
Project Manager Project Engineer
1309/RTL/MG
Attach.
Ii
City of Palm Springs Indian Canyon Drive Widening over UPRR ATTACHMENT A
Construction Support
Dokken Engineering Estrada Land Plannin
31
TASKS A D m N = y
6 2 U• 2a E m € Z 9 N Z U
mi m3
rc e E o e -qm E
50.00 $130.00 $165.00 $130.00 $90.00 $10.00 $85 S75 $134,80 S115.0
A.INTERMNOENING 0 225... a - a. 125 0 0 0 350 M1500.00 0. 0 0 0. 350 $0,5011.00
Task1.0-Project a a,emenl 25 25 S3,250.00 0 $0.W 25 f3,250.00
Task 2.0-Plana,Speer.and Esr'mate 200 1m 3W $35,000.00 0 $a.W 300 $35,000.00
Tank 3.0-Deeign Support Durirq Belding 25 25 $2.20.00 0 $D.W 25 $2.250.00
B.LANDSCAPED LED6W NORTH OF BR83GE 0 20 0 0. 110 o 0 0 130 S72500.00 20 125 us $18,133. 275 33D,033.50
Tvk 1.0-Project Mana9emenl SO 10 $1,300.00 0 so.W 10 $1,3W.00
Task20-naps,Sp ."E9lmate 100 1W $9,000.00 20 125 145 $18,133,W 245 S27,133.50
Taak3.0-Deslgn Support Donrg BW., 10 10 20 $2,200.00 0 MAO 20 S2,2W.00
C.SANDBARRS:RWALL'... . 0: 45 30 30 W 0. a 2D 175. ,$20,700.00 0 0 0 So. 175 $20.700.00
Task 1.0-Prnj Management 5 1 1 5 3650.00 0 $D.W 5 $650.00
Task 2.0-R.,Rana Spvca,aM EMimale 40 50 g0 $9,700.00 0 $0.W g0 18,7W.00
Ted 3.0-Enloe Plans.SP ,and Estimate 3p 30 2D 00 $10,350.00 0 Moo 00 $10,350.00
O.GRANREACCES3 ROAD REALIGNLMN7 0 240 30 .. so 160 20 0 10 so :$55,750.00 5 20 25 $3.234. 591 SB8.985.00
Ta01.0-Project Management 100 I $13,000.00 0 $0.00 1W $13,000.00
Tank 2.0-Surveying am R,R ofWal M 40 00 so,2W.00 0 30.00 80 $6,200.0o
Ta1,3.0 Race,Sp aM Estimate 140 x W iu 16 06 $0,5sa.00 5 20 25 $3,234.00 01 $49,786.00
TOTAL HOURS a no 40 90 :..445 20. 0 86 1221 $130,450.00 25- 145 170. $21,307 1391 $100p17.50
OIFER MOT COSTS OOG 55,000. $ M00 $On $5A00.
10TAL C09TIW00d WAO; $689W,W ::$9,9W.00 $11,7W.W swMaAO wMAP $3AWA0 52,700Aa. TOTAL $1NAW.W SA820.W $18,NiSa 70TM $27.30TA TOTAL .1 $105.817.50
TOTAL COST .SOAP:; $68 900.00 ,$9,900.W $11,MW 11$40,050.00 1 57,900.D0 j $3,400.00 j $ZT00.0D i 1$144AW.001 $4.020.00 1$16,747.501 1 SN,367. I $165,817.
Oakken Engineering 511812016
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ATTACHMENT 2
13
STATE OF CALIFORNIA-THE RESOURCES AGENCY
DEPARTMENT OF FISH AND GAME
ENVIRONMENTAL FILING FEE CASH RECEIPT
Receipt#: 200900795
State Clearinghouse#(if applicable: 2009071044
Lead Agency: CITY OF PALM SPRINGS Date: 11/05/2009
County Agency of Filing: Riverside Document No: 200900795
Project Title: INDIAN CANYON DRIVE&BRIDGE WIDENING
Project Appficont Name: DOKKEN ENGINEERING Phone Number;
Project AppBcawAddress: 2365 IRON POINT RD,SUITE 200 FOLSOM, CA 95630-8709
Project Applicant: Private Entity
CHECK APPLICABLE FEES:
❑Environmental Impact Report
®Negative Declaration 1993.00
❑Application Fee Water Diversion(State Water Resources Control Board Only)
❑Project Subject to Certified Regulatory Programs
X❑CounryAdmtnistration Fee $64.00
❑Project that is exempt from fees MFG No Effect Determination(Form Attached))
❑Projea that is exempt from fees(Notice of Exemption)
Total Received 2057.00
Signature and title of person recetvtngpayment: � ,P
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Notice of Determination Appendix
To: From:
14 Office of Planning and Research Public Agency: City of Palm Springs
For US.rbiail Street Address: Address: 3200 E.TahquitzCanyon Way
Palm Springs CA 92262
P.O.Box 3044 1400 Tenth St Contact: Marcus Fuller
Sacramento,CA 95812-3044 Sacramento,CA 95814 Phone: (760)3238253
1Z County Clerk Lead Agency(if different from abave}P RIV
County of: Riverside �RSIOE OUN�Ty C Address: 2724 Gateway Drive
Riverside,CA 92607 Address V �- nn9
airi�VV.- R RCLERK
Contact: 9
Phone: � �+I^.Meyer
oepuh
SUBJECT:Filing of Notice of Determination in compliance with Section 21108 or 21152 of the Public Resources
Code.
State Clearinghouse Number(if submitted to State Clearinghouse): 2009071044
Project Title: Indian Canyon Drive and Bridge Widening
Project Location (include county): Indian Canyon Drive over UPRR just south of Interstate 10, Riverside County.
Project Description:
The City of Palm Springs proposes to widen Indian Canyon Drive.for a distance of approximately 4,000 feet south of its
intersection with Gannet Avenue(south of Interstate 10). The Indian Canyon Drive Bridge, which crosses over the Union
Pacific Railroad Tracks,would also be widened. The existing 2.lane road and bridge would be widened to a 6 lane facility.
This is to advise that the City of Palm S ri s has approved the above descr project on
lead Agency or Responsible Agency g De ail INTy CL
November 4,2009 and has made the following determinations regarding the above described proj'aetl Per pNtc De H 5 ination R.0
(Dace) POSTED
I.The project[❑will ®will not]have a significant effect on the environment.
2. ❑ An Environmental impact Report was prepared for this project pursuant to the provisions of CEQANOV 05 2009
® A Negative Declaration was prepared for this project pursuant to the provisions of CEQARemoved,
3.Mitigation measures[were []were not]made a condition of the appro,vat of the project.By:
4.A mitigation reporting or monitoring plan[X was ❑ was not]adopted]or this project C°only of Riverside,Slate Dept
5.A statement of Overriding Considerations[❑was ®was not]adopted for this project. °r Calitorni
fi.Findings[were ❑were not]made pursuant to the provisions of CEQA.
This is to certify that the final EIR with comments and responses and record of project approval,or the negative Declaration, is
available to the General Public at: 3200 E Tah uitz Canyon Way,Palm Spnngs. A 92262 _
Signature,�(,P,u))blicAgennco/] 14Ago Title Assistant Director of Public Works Ass.City Engineer
r'l/.Date vW Date Received for filing at OPR
Authority cited:Sections 21083,Public Resources Code.
Reference Section 21000-21174,Public Resources Code. Revised 2005
tS
ATTACHMENT 3
16
$'rATE OF(IALIFORNIA—BII.SINF.SS TRANSPORTATION AND I IOt/SIN6 AGENCY ARNOLD S01W .NF.(' Cjvvemo
DEPARTMENT OF TRANSPORTATION
DISTRICT 8
ENVIRONMENTAL LOCAL ASSISTANCE(MS 1162)
464 WEST 4o'STREET,0 FLOOR
SAN BERNARDINO,CA 92401 FIP.0 4aur pOwCC�
PHONE (909)388-1804 Be energy cfclem!
FAX (909)383-6494
TTY (909)383-6300
September 24,2009
Mr. Marcus Fuller File:08-Riv-Local Assistance
3200 East Tahquitz Canyon Way
Palm Springs,CA.92201 FPN: BRLO 5282 (017)
STPLN 5282 (016)
Dear Mr. Fuller:
The California Department of Transportation (Caltrans) has prepared the NEPA environmental determination (Categorical
Exclusion)for the proposed project in the City of Palm Springs in the County of Riverside consisting of widening the existing
Indian Canyon Bridge from 2 to 6 lanes(86'-ultimate width) from UPRR overcrossing(bridge 56C0025)to Garnet Ave.The
project will accommodate horizontal and vertical clearance requirements as dictated by CPUC and UPRR during final design.
Caltrans would also like to reiterate the requirements of the NEPA Pilot Program MOU that became effective July 1, 2007.
Pursuant to the MOU and Section 6005 of SAFETEA-LU codified at 23 U.S.C. 327(a)(2)(A), effective July 1, 2007 FHWA
has assigned, and Caltrans has assumed, all the United States Department of Transportation (USDO'r) Secretary's
responsibilities under NEPA. The assignment applies to all projects on the State Highway System (SHS) and all Local
Assistance Projects off the SIIS within the State of California.
• Local Agency or its consultant mw't do formal QC of environmental documents and technical reports paralleling
Caltrans standards, to be confirmed by use of "External QC Form" provided to Caltrans.
http://www.dot,ca.yov/ser/foniis.htm
• Local Assistance documents must use Annotated Outlines for EAs and EISS
o Annotated Outlines are effective and efficient tools to ensure all requirements are met and to ensure consistency of
terminology and treatment of issues. Agencies may use either the combined CEQA/NEPA outlines,or the NEPA-
only outline.httn:/iw w_dot.ca-vov/ser/forms.htm
o One Caltrans standard for federal environmental documents is required.
o If challenged,Caltrans must defend Local Agency documents in federal court; documents that follow standardized
formats and procedures are more defensible
• Local Agencies must send copies of:
1) Environmental documents, 2) technical reports, 3) summary lists of environmental commitments to be incorporated into
PS&F„ and 4) permits to Caltrans' DLAF. for files to facilitate audits and process reviews. The requirement to have
environmental conmtitmemc and permits is not new (Local Assistance Procedures Manual Chapters 6, 12, 15, 17), but
providing copy to DLAE• is now mandated because of the need to provide rapid response to FHWA in process reviews and
audits and because FHWA nationally is placing new emphasis on ensuring these commitments are carried out.
If you have any questions regarding the CE,please call Julie Lugano at(909)383-I570_
Sincerely,
Aaron Burton
Senior Environmental Planncr
Environmental Local Assistance
'Caltrans imprnres mobifity across California" 17
CATEGORICAL EXEMPTION/CATEGORICAL EXCLUSION DETERMINATION FORM
08-RIV-Palm Springs 0-Riv BRLO 5282(017)and STPLN 5282(016)
Dist.-Co.-Rte.(or Local Agency) P.M/P.M. E.A. (State project) Federal-Aid Protect No.(Local project)/Proj.No.
PROJECT DESCRIPTION:
(Briefly describe project,purpose,location,limits,right-cf-way requirements,and activities involved.
Enter project description in this box. Use Continuation Sheet,if necessary
The proposed project in the City of Palm Springs in the County of Riverside consists of widening the existing Indian Canyon Bridge
from 2 to 6lanes(86'-ultimate width)from UPRR overcrossing(bridge 51 to Garnet Ave,also construct north and south
bridge approaches to improve traffic circulation and safety.The project will accommodate horizontal and vertical clearance
requirements as dictated by CPUC and UPRR during final design.
CEQA COMPLIANCE (for State Projects only)
Based on an examination of this proposal,supporting information,and the following statements(See 14 CCR 15300 et seq.]:
• If this project falls within exempt class 3.4,5,6 or 11,it does not impact an environmental resource of hazardous or critical concern
where designated,precisely mapped and officially adopted pursuant to law.
• There will not be a significant cumulative effect by this project and successive projects of the same type in the same place,over time.
• There is not a reasonable possibility that the project will have a significant effect on the environment due to unusual circumstances.
• This project does not damage a scenic resource within an officially designated state scenic highway.
• This project is not located on a site included on any list compiled pursuant to Govt.Code§65962.5("Cortese List").
• This project does not cause a substantial adverse change in the significance of a historical resource.
CALTRANS CEQA DETERMINATION (Check one)
❑ Exempt by Statute.(PRC 21080[b]; 14 CCR 15260 et seq.)
Based on an examination of this proposal,supporting information,and the above statements,the project is:
❑ Categorically Exempt.Class— (PRC 21084:14 CCR 15300 et seq.)
❑ Categorically Exempt.General Rule exemption.[This project does not fall within an exempt class,but it can be seen with
certainty that there is no possibility that the activity may have a significant effect on the envirorment(CCR 15061[b][3])
N/A N/A _
Print Name:Environmental Branch Chief Print Name:Project ManageNDLA Engineer
N/A N/A
Signature Date Signature Date
NEPA COMPLIANCE
In accordance with 23 CFR 771.117.and based on an examination of this proposal and supporting information,the Stale has
determined that this project:
• does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the
requirements to prepare an Environmental Assessment(EA)or Environmental Impact Statement(EIS).and
• has considered unusual circumstances pursuant to 23 CFR 771.117(b)
(htto:/lw .fhwa.dot.gov/heo/23cfr771.htm-sec.771.117).
In non-attainment or maintenance areas for Federal air quality standards,the project is either exempt from all conformity requirements,
or conformity analysis has been completed pursuant to 42 USC 7506(c)and 40 CFR 93.
CALTRANS NEPA DETERMINATION (Check one)
❑ Section 6004: The Slate has been assigned,and hereby certifies that it has carried out,the responsibility to make this
determination pursuant to Chapter 3 of Title 23.United States Code,Section 326 and a Memorandum of Understanding(MOU)
dated June 7,2007.executed between the FHWA and the State. The State has determined that the project is a Categorical
Exclusion under:
• 23 CFR 771.117(c):activity(cH_O—)
• 23 CFR 771.117(d):activity(d)(_D_)
• Activity listed in the MOU between FHWA and the State
® Section 6005: Based on an examination of this proposal and supporting information.the State has determined that the project
is a CE under Section 6005 of 23 U.S.C. 327.
Print Name:Environmental Branch Chief Print Na r ed Managerr ��_q engineer y y
Signature��_ Date Signatur
Briefly list environmental commitments on continuation sheet. Reference additional information,as appropriate(e.g.,air quality studies,
documentation of conformity exemption,FHWA conformity determination if Section 6005 project,§106 commitments;§4(f),§7 results;
Wetlands Finding:Floodplain Finding:additional studies;and design conditions).Revised September 15,2008
Pat, I of III
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08-RIV-Palm Springs 0-Riv BRLO 5282(017)and STPLN 5282(016)
Dist-Co-Rte.(or Local Agency) P.M/P.M. E.A.(State project) Federal-Aid Project No.(Local project)/Prof.No.
Continued from page 1:
Project Components
• Widen Indian Canyon Drive from 2 lanes to 6 lanes from UPRR overcrossing(bridge 56C0025)to Garnet Ave
• Construct north and south bridge approaches to improve traffic circulation and safety.
• The project will accommodate horizontal and vertical clearance requirements as dictated by CPUC and UPRR
during final design.
• PES form signed July 9,2002
Technical Study Results
Noise
• Noise Analysis was approved on February 24,2003
Water Quality
• For project areas exceeding 0.4 hectare(1 acre), NPDES guidelines necessitate the development of a SWPPP
by the contractor prior to construction to establish project-specific permanent and temporary BMPs. During the
design phase,a Water Pollution Control Plan would be prepared to determine the minimum control
requirements to be included in the SWPPP.
• BMPs include any facilities and methods used to remove, reduce,or prevent storm water runoff pollutants from
entering receiving waters. Implementation of BMP goals may involve providing bioswales to reduce
downstream pollutant concentrations,informing the public about runoff concerns to lessen impacts on receiving
waters,and minimizing cuts and fills to curtail erosion.
• Erosion control methods,temporary and permanent BMPs,and improvement of drainage facilities along the
roadway would minimize impacts from storm water runoff. The SWPPP and NPDES-compliant measures would
ensure no adverse impacts would occur to water quality associated with the Build Alternative(Locally
Preferred).
Floodplain
• The Location Hydraulic Study and the Summary Floodplain Encroachment Report found that the project was
assessed as a low level of risk to the floodplain and Caltrans approved of the study August 20, 2009.
Natural Environment Study
• Appended Biological Opinion was signed on October 11,2007
• Biological Assessment dated August 2006
• Avoidance, Minimization,and/or Mitigation Measures:
• The Programmatic Biological Opinion(IJSFWS 2005)and appended PBO with conservation measures(October
11, 2007)shall be followed.
Invasive Species
• Minimization measures for effects on invasive species would be implemented to comply with regulations under
the California Department of Fish and Game.
• All construction equipment should be cleaned prior to movement to the construction site.
• Only weed-free mulches and erosion control mixes should be included in specification.
• Only appropriate native plants should be included in project landscaping.
• No topsoil should be imported.
• A weed eradication program should be implemented over the first year after construction.
Conservation Measures(Appended PBO,October 11,2007)
Caltrans and the City proposed the following measures as part of the proposed action to avoid and
minimize adverse effects for listed species:
1. Conservation measures I through 20 of the PBO shall be implemented by the Caltrans/City for the
appended Project with the possible exception of PBO#41. If loose sand is to be removed from the
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Continuation Sheet
Project site and deposited on the Preserve in accordance with the existing agreement between CVWD
and the City,then PBO conservation measure#14 would be null.
2. Approximately 14.2 acres(7.1 acres at a 2:1 ratio or 14.2 acres)of suitable habitats for the Coachella
Valley milk-vetch and Coachella Valley fringe-toed lizards shall be preserved in an established
conservation area near the action area as agreed to on Page 5 of the Appended BO for the Tiered
Date Palm Drive Interchange Project(1-6-05-P-3282, EA 455900). Prior to construction,the Coachella
Valley Association of Governments(CVAG), acting on behalf of Caltrans, has committed to the
purchase and establishment of a conservation area,the finalization of a conservation agreement,and
the establishment of an endowment fund for the management of the conservation area in perpetuity.
The 26.34 acres(Table 1)of conservation habitat,required to offset the indirect impacts for this
proposed Project,was previously purchased and accounted for as identified in the Appended BO for
the Tiered Indian Avenue Interchange Project(1-6-05-P-3282).
3. The 14.2 acres(Table 1)of sandy habitat suitable for the fringe-toed lizard and milkvetch shall be
purchased prior to the commencement of construction activities(including brush clearing and grading)
associated with the Project.
4. Sand removed from the project footprint shall be deposited in accordance with an agreement between
the City and CVW D.The Service shall approve the removal of sand and the deposition area prior to
pickup,transportation and deposition of sand. If the quality of loose sand to be removed from the
Project site and deposited on the Preserve is not suitable(consisting of rocks,fine sediment,and
gravel),then conservation measure#4 would be null and the sand would not be removed to the
Preserve.
5. During construction, soils to be impacted shall be watered down to prevent fugitive dust from drifting
into adjacent habitat.
6. All construction equipment shall be cleaned prior to initial movement to the construction site.
7. Caltrans/City shall ensure that the Contractor avoids entering or damaging habitat located outside of
the project footprint.The Contractors operations shall be limited to the immediate project footprint and
other designated work areas shown on the plans,except as authorized in writing by the authorized
biologist.The Contractor shall avoid killing or injuring any wildlife within the habitat and shall avoid
killing or injuring any wildlife that crosses into the work area,except as required for the immediate
safety of project personnel.The Contractor shall notify the authorized biologist of any wildlife killed or
injured by construction activities or the contractor's employees in the course of work.
Native plants located inside the habitat,that are not shown on the plans to be removed,and that are
injured or damaged by reason of the Contractor's operations,shall be replaced by the Contractor in
accordance with Section 7 1.11 "Preservation of Property"of the Standard Specifications.
8. The Contractor shall retain,and have available, the services of an authorized biologist who will perform
the duties of the biological monitor.The monitor is required to provide a pre-construction survey of the
project site and any associated staging areas, provide employee training,monitor the temporary
silt/wildlife fence installation,perform construction monitoring, and conduct endangered species
relocation.
USFWS Conservation Measures(PBO September 23, 2004)
9. All areas outside of the project footprint will be delineated as Environmentally Sensitive Areas(ESAs).
All parties in conjunction with this operation will strictly avoid these areas. No construction activities,
materials, or equipment will be permitted in the ESAs.These areas must be placed on the design plans
and included in the construction contract.
ESAs will be designated by erecting protective fencing delineating the project impact boundary and
sensitive habitats.This barrier fencing will be constructed in such a way as to restrict the movement of
reptiles into impacted areas. Fencing material can vary; however, it should consist of a cloth-like
material that can withstand high winds, sun and heat.This fence should be buried 24-inches below the
surface,to prevent terrestrial species from burrowing underneath,and extend above ground at least
24-inches.
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10. An employee education program will be developed.Each employee(including temporary,contractors,
and subcontractors)will receive a training/awareness program within two weeks of working on the
proposed project.They will be advised of the potential impact to the listed species and the potential
penalties for taking such species.At a minimum,the program will include the following topics:
occurrence of the listed and sensitive species in the area,their general ecology, sensitivity of the
species to human activities,legal protection afforded these species,penalties for violations of Federal
and State laws,reporting requirements,and project features designed to reduce the impacts to these
species and promote continued successful occupation of the project area environs. Included in this
program will be color photos of the listed species,which will be shown to the employees. Following the
education program,the photos will be posted in the contractor and resident engineer's office,where
they will remain throughout the duration of the project.The contractor,Resident Engineer,and Service-
approved biological monitor will be responsible for ensuring that employees are aware of the listed
species.
11. The project proponent will designate a Service-approved qualified biologist who will be responsible for
overseeing compliance with protective measures for the listed species. The biologist will have the
authority to halt all associated project activities that may be in violation of this biological opinion. In
such an event,the biologist will contact the Service within 24 hours.
12. Construction work areas will be delineated and marked clearly in the field prior to habitat removal,and
the marked boundaries maintained and clearly visible to personnel on foot and by heavy equipment
operators.Employees will strictly limit their activities and vehicles to the proposed project areas,
staging areas, and routes of travel.The project proponent and/or the biological monitor will contact the
Service to verify that the limits of construction have been properly staked and are readily identifiable.
13. A biologist will monitor construction to ensure that vegetation removal,Best Management Practices
(BMPs), ESA fencing, and all avoidance and minimization measures are properly constructed and
followed.
14. All equipment maintenance, staging,and dispensing of fuel,oil,or any other such activities,will occur
in designated upland areas.The designated upland areas will be located in such a manner as to
prevent any runoff from entering waters of the United States, including wetlands.
15. Typical erosion control measures, BMPs, in the vicinity of streams will be employed in accordance with
the conditions in the 401 Water Quality Certification requirements of the Regional Water Quality
Control Board.
16. Use of invasive exotic plant species in landscaped areas adjacent to or near sensitive vegetation
communities will be restricted. In compliance with Executive Order 13112, impacted areas will be
revegetated with plant species native to desert habitat types and the Coachella Valley, and will avoid
the use of species listed in Lists A&B of the California Exotic Pest Plant Council's list of Exotic Pest
Plants of Greatest Ecological Concern in California as of October 1999.
17. The seed of Coachella Valley milk-vetch will be collected off of plants from within the boundaries of
permanent and temporary impacts from project construction.Seed collection will occur when the seed
is past soft dough and prior to being naturally dispersed.The top four inches of soil surrounding the
milk-vetch plants to be impacted will be collected and placed in plastic bags.This seed and soil will be
distributed at an area consisting of aeolian habitat immediately following collection.The location where
seed will be dispersed will be coordinated with the Service prior to collection.
18. All construction equipment will be inspected and cleaned prior to use in the proposed project footprint
to minimize the importation of non-native plant material.All mulch,topsoil and seed mixes used during
post construction landscaping activities and erosion control BMPs will be free of invasive plant species
propagules.A weed abatement program will be implemented should invasive plant species colonize
the area within the project footprint post-construction.
19. No off-road vehicle activity from construction personnel or other persons affiliated with the project will
occur outside of the project footprint.
20. To reduce attraction of ravens and crows,which may eat fringe-toed lizards,all trash will be placed in
raven-proof containers and promptly removed from the site.
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21. No pets or firearms will be permitted inside the project's construction boundaries or other associated
work areas.
22. All sand removal and storage activities will be restricted to the project footprint. No maintenance
activities will be authorized that extend beyond the boundaries of the project footprint.
23. To the extent possible,no sand removal activities will take place from 1 November-30 March(to
avoid winter dormancy periods for the lizards)or if ambient air temperature exceeds 102 degrees
Fahrenheit(the temperature at which lizard activity tends to be reduced).
24. Vehicle speeds on unpaved access roads will be restricted to a maximum of 25 MPH.
25. All culverts,bridges,and associated water passage structures will be maintained such that water and
sediment may pass between upstream and downstream locations and so as not to block the passage
of wildlife.
26. Impacts resulting from this project will be offset by implementing the agreements established in the
Conservation Bank Plan Addressing the Direct, Indirect,and Cumulative Effects of Interstate 10
Coachella Valley Interchange Projects(Plan).The Plan assesses potential effects and offsetting
measures for the proposed projects.The Plan establishes mitigation ratios at 2:1 for direct impacts of
the interchange and associated arterial improvements covered under this Opinion and 1:1 for indirect
impacts.Required offsetting measures will be provided through the acquisition of land and thefinal
conservation bank agreement. Caltrans and/or Coachella Valley Association of Governments(CVAG)
will set up an endowment fund for the purpose of managing the proposed conservation bank in
perpetuity.
27. Prior to beginning construction,CVAG,Caltrans,and FHWA will purchase and establish a
conservation bank(Bank),as per the Plan;finalize a conservation bank agreement with the Service
and CDFG, and set up the endowment fund for managing the property in perpetuity.Sufficient land will
be purchased for the bank prior to start of construction for any given project.CVAG, Caltrans,and
FHWA will coordinate with the Service and CDFG to locate and acquire Bank lands.All Bank lands will
be approved by the Service and CDFG prior to purchase to ensure that these conservation lands
benefit the fringetoed lizard and milk-vetch. In addition,CVAG or its designee will be the manager of all
Bank lands.
28. Geotechnical borings in areas with aeolian sand deposits will include the following measures:
a. No cross country-travel and geotechnical borings will take place from 1 November-30 March(to
avoid winter dormancy periods for the lizards)or if ambient air temperature exceeds 102 degrees
Fahrenheit(the temperature at which lizard activity tends to be reduced)-
b.When traveling cross-country,a route will be established and followed that avoids,to the maximum
extent practicable,all sand hummocks and dunes.
c. The surface area will be returned to the pre-disturbance state. If sand dunes or hummocks were
impacted,then the surface sand will be placed in a separate pile and replaced as a dune or hummock.
29. Archaeological surveys in areas with aeolian sand deposits will include the following measures:
a.The outer perimeter of all survey areas will be delineated and the area within this perimeter will beI.
calculated and deducted from the Conservation Bank.
b.All work including staging, depositing excavated materials,storing equipment,etc,will be conducted
within the perimeter of the survey area.
Air
• Air Quality Analysis was approved on January 16, 2003.
• On July 13,2009,FHWA found that the Conformity Determination for the Indian Canyon Drive and Bridge
Widening Project conforms to the State Implementation Plan(SIP)in accordance with 40 C.F.R.Part 93.
• Avoidance, Minimization,and/or Mitigation Measures:
• Upon development of the project construction details and schedule,the City shall reestimate NOX
emissions:and
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• If emissions are forecast to exceed the SCAQMD NOX threshold,the contractor shall use aqueous
diesel fuel or one or more pieces of construction equipment with exhaust gas recirculation-type
engines as necessary to reduce forecast emissions to less than the threshold limit.
• A Fugitive Dust(PM10)Mitigation Plan shall be prepared in compliance with Ordinance 1439 of the
City of Palm Springs Municipal Code and shall be included as part of the construction contract
specifications prior to the issuance of a grading permit. The Fugitive Dust Mitigation Plan shall specify
steps that will be taken to comply with the City's Fugitive Dust and Erosion Control Ordinance,which
restricts fugitive dust emissions. Measures outlined in the plan shall include but not be limited to daily
watering of graded areas,washing of equipment tires before leaving the construction site,and use of
SCAQMD-approved chemical stabilizers or soil binders.
• The proposed project shall incorporate into the project specifications the applicable provisions of the
Final Coachella Valley PM10 SIP and SCAQMD Rule 403 and 403.1,as shown in the air quality
technical report.
• The contractor shall discontinue construction activities during first-and second-stage smog alerts.
• When feasible,the contractor shall utilize existing power sources(i.e.,temporary power poles)to
minimize the use of diesel generators.
• The proposed project shall incorporate into the project specifications the applicable provisions of the
Final Coachella Valley PM10 SIP and SCAQMD Rule 403 and 403.1,as shown in the air quality
technical report.
Hazardous Waste-ISA
• ISA approved on February 24,2003
• ISA re-approved September 2009
• ADL approved on February 24,2003
• All hazardous waste testing should be done during W ES 165,prior to completion of PAED so that any special
handling,treatment, or disposal provisions associated with hazardous wastes may be included in construction
documents.
Traffic
• Traffic study was approved on June 5,2007.
• Avoidance,Minimization,and/or Mitigation Measures:
• Impacts to traffic Flow as a result of construction activities could be reduced by developing and
implementing a traffic management plan and a construction-phasing plan.
Cultural Resources
• State Historic Preservation Officer(SHPO)concurred with Caltrans'determination that there are no historic
properties within the APE on June 11,2004.
Climate Change
• Avoidance, Minimization,andlor Mitigation Measures:
• The project would incorporate the use of energy efficient lighting, such as LED traffic signals. LED
bulbs—or balls,in the stoplight vernacular—cost$60 to$70 apiece but last five to six years,
compared to the one-year average lifespan of the incandescent bulbs previously used. The LED balls
themselves consume 10 percent of the electricity of traditional lights,which will also help reduce the
projects CO2 emissions.
• Portland cement will be used where possible and if feasible,fly ash will be added to Portland cement
mixes.The use of lighter color surfaces such as Portland cement helps to reduce the albedo effect and
cool the surface. Adding Fly ash reduces the GHG emissions associated with cement production and it
also can make the pavement stronger.
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Indian Canyon Drive Street and Bridge Widening
Mitigation Monitoring Program Checklist
Timing of Verification
Mitigation During Responsible
Measure Avoidance,Minimization,and/or Method of Pre-con- Con- Post-con- Party omplete
No. Mitigation Measure Verification struction struction struction Initials Date Comments
AIR QUALITY _
1 The following measures would Place as X X X City of Palms Develop air quality
mitigate air quality-related impacts: notes on the Springs, measures prior to
project plans Construction construction and
Grading activities for the bridge Contractor implement during
construction and the road widening construction.
shall occur sequentially,not Monitor during
simultaneously. construction.
Minimize land disturbance during
construction.
Use watering trucks to minimize
dust;watering should be sufficient
to confine dust plumes to the
project work areas.
Suspend grading and earth moving
when wind gusts exceed 25 miles
per hour unless the soil is wet
enough to prevent dust plumes.
Cover trucks when hauling dirt.
Stabilize the surface of dirt piles if
not removed immediately.
Limit vehicular paths on unpaved
surfaces and stabilize any
temporary roads.
Minimize unnecessary vehicular
and machinery activities.
Sweep paved streets at least once
per day where there is evidence of
dirt that has been carried onto the
roadway.
Revegetate disturbed land,
including vehicular paths created
during construction,to avoid future
off-road vehicular activities.
Remove unused material.
Discontinue construction activities
during first-and second-stage
smog alerts.
Incorporate into the project
specifications the applicable
provisions of the Final Coachella
Valley PM,o SIP and South Coast
Air Quality Management District
Rule 403 and 403.1,as shown in
the air quality technical report.
A Fugitive Dust(PM,o)Mitigation
Plan shall be prepared in
compliance with Ordinance 1439 of
the City of Palm Springs Municipal
Code and shall be included as part
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Tlmin of Verification
Mitigation During Responsible
Measure Avoidance,Minimization,and/or Method of Pre-con- Con- Post-con- Party omplete
No. Mitigation Measure Verification struction struction struction Initials Date Comments
of the construction contract
specifications prior to the issuance
of a grading permit.
2 The following measure would Place as X X X National Inform
minimize exposure to diesel notes on the City, construction
particulate emissions: project plans Construction contractor prior to
Contractor grading and
monitor during
When feasible,replace at least one construction.
piece of diesel-operated equipment
with a gas-operated piece
equipment.
When feasible,utilize existing
power sources(i.e.,temporary
power poles)to minimize the use
of diesel generators.
Locate construction equipment and
truck staging and maintenance
areas as far as feasible and
nominally downwind of schools,
active recreation areas,and other
areas of high population density.
HYDROLOGY,WATER QUALITY,
AND STORM WATER RUNOFF
3 The following measures shall be Completed X X City Prepare plan poor
implemented to minimize storm plan Engineer, to construction.
water and hydrology-related City of Palms Implement during
impacts: Springs, construction.
Construction
A Storm Water Pollution Contractor
Prevention Plan(SWPPP)shall be
prepared to address erosion
control and sedimentation issues
related to the grading aspect of the
project. The SWPPP shall specify
and describe the implementation
process of all best management
practices that will address
equipment operation and materials
management,prevention of
erosion,and prevention of
sedimentation. The City Engineer
of the City of Palms Springs shall
ensure that the SWPPP is property
implemented.
_ WILDLIFE __ _ __
The falowi measure shall be Ap
proval pproval by X X City of Palms Prepare plan prior
4 implemented to reduce wildfire the resource Springs, to construction.
impacts: agencies Construction Implement during
Contractor construction.
Implementation of the required
mitigation measures outlined in the
Conservation Plan Addressing the
Direct,Indirect,and Cumulative
Effects of Interstate 10 Coachella
Valley Interchange Projects
(Caitrans 2003)regarding impacts
to wildlife habitat. These
measures include the purchase
and conservation of comparable
habitat in an established
Conservation Bank under the
auspices of the Draft Coachella
Valle Multi-S ecies Habitat I
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Timing of Verification
Mitigation During Responsible
Measure Avoidance,Minimization,and/or Method o1 pre-con- Con- Post-con- Party omplete
No. Mitigation Measure verification struction struction struction Initials Date Comments
Conservation Plan CVMSHCP .
THREATENED AND
ENDANGERED SPECIES
5 The following measures shall be Approval by X X City of Palms Prepare plan prior
implemented to reduce threatened the resource Springs, to construction.
and endangered species impacts: agencies Construction Implement during
Contractor construction.
Implementation of the required
mitigation measures outlined in the
Conservation Plan(Caltrans 2003)
regarding threatened and
endangered species. Required
mitigation shall be met through the
replacement of desert sand fields
habitat,on a 2:1 basis in the case
of direct impacts,and a 1:1 basis
in the case of indirect impacts,in
an established Conservation Bank
under the auspices of the
CVMSHCP.
All areas outside of the project
footprint will be delineated as
Environmentally Sensitive Areas
with protective fencing.
An education program will be
developed to advise construction
staff of potential impacts to listed
species.
Biological monitoring will be
provided to oversee compliance
with protective measures for listed
species.
Seed of the Coachella Valley
milk-vetch will be collected from
plants that are within the Area of
Effect prior to construction.
All equipment will be inspected and
cleaned prior to use in the project
area to minimize exotic species
introductions.
To the extent feasible,no sand
removal activities will take place
from November 1 —March 30 to
avoid winter dormancy periods for
lizards or if ambient air
temperatures exceed 102 degrees
Fahrenheit(the temperature at
which lizard activity tends to be
reduced.
CLIMATE CHANGE
To the extent that equipment and Place as X X City of Palms Before and during
6 technology is available and cost notes on the Springs, construction—
effective,the applicant shall project plans Construction Note shall be
encourage contractors to use Contractor written on all
alternate fuels,catalyst and construction
filtration technologies,and retrofit documents for
existing engines in construction implementation
equipment. during
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Timin of Verification
Mitigation During Responsible
Measure Avoidance,Minimization,and/or Method of Pre-con- Con- Post-con. Party omplete
No. Mitigation Measure Verification struction struction struction Initials Date Comments
Minimize idling time to 5 minutes construction.
when construction equipment is
not in use,unless per engine
manufacturer's specifications or for
safety reasons more time is
required.
To the extent practicable,manage
operation of heavy-duly equipment
to reduce emissions such as
maintain heavy-duty earthmoving,
stationary and mobile equipment in
optimum running conditions which
can result in 5%fewer emissions.
Properly maintain equipment
according to manufacturers'
specifications.
Use electric equipment when
feasible.
The project would incorporate the
use of energy efficient lighting,
Such as LED traffic signals. LED
bulbs—or balls,in the stoplight
vernacular—cost$60 to$70
apiece but last five to six years,
compared to the one-year average
lifespan of the incandescent bulbs
previously used. The LED balls
themselves consume 10 percent of
the electricity of traditional lights,
which will also help reduce the
projects CO2 emissions.
Portland cement volt be used
where possible and if feasible,fly
ash will be added to Portland
cement mixes.The use of lighter
color surfaces such as Portland
cement helps to reduce the albedo
effect and cool the surface.
Adding fly ash reduces the GHG
emissions associated with cement
production and it also can make
the pavement stronger.
Pagc 10 of 10
27
Jay Thompson
From: Marcus Fuller
Sent: Wednesday, June 01, 2016 11:02 AM
To: City Council
Cc: David Ready; Cindy Cairns; Tabitha Richards; Jennifer Nelson;Jay Thompson
Subject: Item 2Q, Approval of Amendment 5 to Dokken Engineering Agreement
Attachments: 1309_POExh_669-100-001_2016-0401.pdf
Mayor/Council,
I would like to provide responses to the questions raised by Mr. Kennedy in his email (below) to CM Kors.
1. The Amendment includes an increase for$40,500 for costs associated with the preparation of plans and specifications
for an interim widening on N. Indian Canyon Dr.from the railroad bridge to Garnet Ave. In 2012 the City Council
approved proceeding with an interim widening project, which was funded 75% by CVAG Regional Measure A funds.
Dokken Engineering prepared these separate interim widening plans and specifications for the City's use in bidding; a
contract was awarded in September 2012 to Granite Construction for$450,000 for this work based on the plans
prepared by Dokken Engineering. An amendment to revise Dokken's scope of services for this additional work
completed in 2012 was expected to be submitted to Council at that time, but was delayed and is now being presented to
Council for approval. As Dokken Engineering has completed the services on its original scope of work, it came to light
that the additional budget required for the interim widening project in 2012 was never increased at that time.
2. The design fees associated with improvements to Granite Construction's property are 100%the City's responsibility.
Granite owns property immediately adjacent to Indian Canyon Dr.which operates as a borrow pit,with heavy excavating
equipment accessing the property from Indian Canyon Dr.The City's project will elevate the profile of the roadway by 10
feet, requiring the City to reconstruct a new access road east onto the Granite property—the access road must be
designed at a certain slope to accommodate the heavy truck access into Granite's property. Other improvements
(replacement of block walls,fencing, etc.) must be accommodated by our project. I have attached an exhibit showing
the impacts our project will have to Granite's property, causing the need for these additional design services, at a fee of
$69,000.
3. The typo with Doug Holland's title has been corrected.
Marcus L. Fuller, MPA, PE, PLS
Assistant City Manager/City Engineer
+f r, � ■� City ofPalm Springs
E
3200 E. Tahquitz Canyon Way
CALIFORhtIA Palm Springs, CA 92262
(760) 322-8380
Like no ploce else:" MarcusMarcus.Fuller(cDnalmsprinpscagov
From: David Ready
Sent: Wednesday, June 01, 2016 9:42 AM
To: Marcus Fuller
Subject: FW: Indian Canyon / UPRR Bridge project
Marcus,
Please see below.
thanks
-nT Z .Q .
1
PA W Jw
O'
DAVID H. READY, Esq., Ph.D.,
CITY MANAGER
City of Palm Springs Tel: (760)322-8350
3200 E. Tahquitz Canyon Way Fax: (760)323-8207
Palm Springs, CA 92262 TDD: (760)864-9527
www.oalmsoringsca.gov David.Ready(@Palmsoringsca.gov
From: Geoff Kors
Sent: Tuesday, May 31, 2016 6:38 PM
To: David Ready
Subject: Fwd: Indian Canyon / UPRR Bridge project
Sent from my iPhone
Begin forwarded message:
From: Ray Kennedy <j ray kennedyna yahoo.com>
Date: May 31, 2016 at 10:36:14 PDT
To: "geof£kors(iDpalmsprinesca.eov" <geof£korsApalmsprin.sca.20v>
Subject: Indian Canyon/UPRR Bridge project
Reply-To: Ray Kennedy <i ray kennedy(a,yahoo.com>
Geoff,
Having reviewed the documentation on the Indian Canyon / UPRR Bridge
project, I wanted to bring a few concerns to your attention.
1. "design costs incurred by Dokken Engineering to prepare construction
documents for the interim widening project were incurred from within the
existing budget for the Project, and it is necessary to augment the design
phase budget for the Project by $40,500 for the design services that were
requested by the City and completed by Dokken Engineering at that
time." (pp.2-3)
This sounds like a retroactive authorization that should have
been approved in 2012, not 2016.
2. The work on the Granite Access Road Realignment element is actually the
most costly item in the revision, and it's not clear from the documentation
whether staff have sought to distinguish between costs that are legitimately
attributable to the City and costs that are attributable to Granite ("Due to
the request from Granite Construction to have the City's contractor do the
work to replace frontage landscaping, masonry blackwall with chain link
2
fence on top, and a swinging vehicular access gate along frontage, we will be
including additional details on the project plans. ") (p. 11)
3. Page 8 includes the following
APPROVED AS TO FORM:
By:
Douglas Holland
City Clerk
Thanks for your attention in this matter.
Ray Kennedy
Vintage Palms
3
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