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Home My WebLink About7/6/2016 - STAFF REPORTS - 2.J. �OF F P L AM Sp4 iZ � O V N R I �`O°•oe.reo R Cg41FORa�PI City Council Staff Report DATE: July 6, 2016 CONSENT CALENDAR SUBJECT: AUTHORIZE APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $166,400 TO INTERWEST CONSULTING GROUP, INC., FOR BUILDING INSPECTIONS REQUIRED FOR NEW COMMERCIAL BUILDINGS LOCATED IN THE DOWNTOWN PALM SPRINGS DEVELOPMENT PROJECT FROM: David H. Ready, City Manager BY: Building Department SUMMARY: This action will authorize the City Manager to approve a Purchase Order in the amount of $166,400 to the City's "on-calf' building inspection firm, Interwest Consulting Group, Inc., to coordinate and provide as-needed building inspections through Fiscal Year 2016-17 required for new commercial buildings being constructed within the Downtown Palm Springs development project. RECOMMENDATION: 1. Approve a Purchase Order in the amount of $166,400 to Interwest Consulting Group, Inc., in accordance with Agreement No. 6686, to coordinate and provide as- needed building inspections through Fiscal Year 2016-17 required for new commercial buildings being constructed within the Downtown Palm Springs development project; and 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On April 1, 2015, the City Council approved Agreement No. 66886 with Interest Consulting Group, Inc., for professional first class as-needed building inspection ("Owner's Rep") services associated with a variety of future as-needed inspection services associated with private land development projects. On July 15, 2015, the City Council authorized the City Manager to approve a Purchase Order in the amount of $166,400 with Interest Consulting Group, Inc., to provide a dedicated on-call building inspector to provide inspections associated with work ITEM NO. City Council Staff Report July 6, 2016-- Page 2 Approval of PO to Interwest Consulting Group underway on the Kimpton Hotel and the Block A Building (West Elm Building). Palm Springs Promenade, LLC, (the "Developer"), is continuing construction on these buildings, with plans for additional retail buildings to be submitted in the near future. Staff anticipates that the pace of building construction in the Downtown Palm Springs development project will accelerate beyond the pace that current Building Inspection staff can maintain, and recommends that the City utilize its on-call Building Inspection firm to provide the additional capacity to coordinate the required inspections. Accordingly, staff requested proposals from its "on-call" firm Interwest Consulting Group, Inc., and recommends that the City Council authorize the City Manager to approve a Purchase Order with Interwest Consulting Group, Inc., in the amount of $166,400 to continue the use of on-call building inspectors for the required building inspection services; a copy of Interwest Consulting Group's proposal is included as Attachment 1. This amount will be used as a budget to provide the as-needed "on-call" building inspection services through Fiscal Year 2016-17. ENVIRONMENTAL IMPACT: On June 13, 2008, the City of Palm Springs, acting as Lead Agency under the California Environmental Quality Act ("CEQA"), issued a Notice of Preparation ("NOP") and Initial Study for the preparation of a Draft Environmental Impact Report (the "Draft EIR") on the Museum Market Plaza Specific Plan (Case No. 5.1204). The NOP was circulated for public review from June 16 through July 17, 2008. The Draft EIR was subsequently circulated for public review from October 22 through December 17, 2008. In accordance with the CEQA Guidelines, on November 18, 2009, the City Council adopted Resolution No. 22625, certifying the Final Environmental Impact Report (State Clearing House No. 2008061084) (the "Final EIR") for the Museum Market Plaza Specific Plan (Case No. 5.1204), including amendments to the 2007 General Plan and Palm Springs Zoning Code, making certain findings relating to the environmental effects identified in the Final EIR, and adopting a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program. The City Council subsequently reaffirmed and re-adopted Resolution No. 22625 on December 2, 2009. On October 17, 2012, the City Council adopted Resolution No. 23238, approving an Addendum to the Final EIR for the Museum Market Plaza Specific Plan (Case No. 5.1204), and identifying the implementation of a revised Downtown Revitalization Plan ("Downtown Palm Springs') as conforming to the Museum Market Plaza Specific Plan. Included as part of the Downtown Revitalization Plan is the development of various commercial buildings and related improvements; therefore, construction of the new commercial buildings and related improvements, as a "Project" under CEQA, has previously completed environmental review as required by the CEQA Guidelines, and approval to issue a Purchase Order to Interwest Consulting Group to provide required building inspections requires no further environmental review. 02 City Council Staff Report July 6, 2016 -- Page 3 Approval of PO to Interwest Consulting Group FISCAL IMPACT: Sufficient funds are available in the Measure J Capital Improvement Fund, in Account No. 260-4500-59464. SUBMITTED Prepared by: Approved by: '4z. ,, ", ---- -Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq Assistant City Manager/City Engineer City Manager Attachment: 1. Interwest Consulting Group, Inc., Proposal 03 ATTACHMENT 1 04 June 30, 2016 INTIAW!{T C O p S V t i N i, [,P 0 b P Jim Zicaro, CBO, MCP, MPA Director of Building and Code Enforcement City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 RE: Proposal to Provide Full Time Building Inspection Services—Desert Fashion Plaza Project Thank you for considering the extension of the existing Interwest Consulting Group contract regarding full time Building Inspection Services for the Desert Fashion Plaza project. We are excited about continuing to serve the City of Palm Springs Building and Code Enforcement Department. We are very aware of the challenges and requirements for municipal governments since many of our staff have held senior and executive management positions within numerous California cities. Our staff includes former Building Officials, Building Inspectors, Public Works Directors, City Engineers, Capital Projects Managers, Inspectors, Plan Checkers, Permit Technicians and Construction Managers. This background and experience is important since serving in the capacity of the 'owner", especially local agencies, requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of maintaining a focus on representing the interests of our public agency clients in a manner which reflects positively on the Cities we serve. For this assignment, we propose to continue to use Mr. David Salas, Building Inspector III at the hourly rate of$80. The Rate Schedule and Mr. Salas' resume are included with this proposal. Services will be provided on a full time basis from 7:30am to 4:00pm(8 hours per day), Monday through Friday. The proposed contract duration is from July 1,2016 to June 30,2017. The estimated total cost for this assignment is $166,400. This contract may be extended for as long as the City requires the services with the compensation based on the Current Fee schedule in place at the time of the extension.Weekend work, nights, and all other overtime will be billed at$120/Hour and work on Holidays will be billed at$1601Hour(this additional cost is not included in the above estimate. Chris A. Vogt, PE will serve as Project Manager and the management contact to the City of Palm Springs. Jim Ross, is the Principal in Charge and an authorized representative of Interwest Consulting Group that has the authority to sign all necessary agreements. Services will be directed out of our Palm Springs office with contact information listed below: James G. Ross Chris A.Vogt, P.E. 431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200 Palm Springs, CA 92262 Palm Springs, CA 92262 760.417.4329 Office 760.417.4329 Office 714.742.1551 Mobile 951.616.4925 Mobile jross@interwestgrp.com cvogt@interwestgrp.com INTERWEST CONSULTING GROUP I wwwJnterwestgrp.com nJ Please let me know if you require any additional information or have any questions. Thanks again and we look forward to this assignment. Sincerely, James G. Ross Chris A.Vogt, PE Public Works Group Leader Coachella Valley Regional Manager INTERWEST CONSULTING GROUP I www.interwestgrp.com 06 David Salas Building Inspector III INTERWEST David is a 21-year veteran building inspector. He has spent the last two decades CONSULTING performing combination building inspections for cities and counties on complex, high- GROUP tech, commercial development projects including multi-story hotels, shopping malls, www.interwestgrp.com parking structures,schools, assisted living facilities and residential dwellings. David makes a solid contribution by producing a high volume of work while maintaining high standards for quality and accuracy. He possesses a goad attitude while taking on R E G 1 5 T R A T 1 O N 5 tasks with a positive energy and a smile. His upbeat personality and engaging personal C E R T I F I C A T I O N S style enables him to interact effectively with staff and clients. Building Inspector 0859493-BS PROJECT SPECIFIC EXPERIENCE Combination Inspector Building Inspector III 0859493-C8 2013- Present Interwest Consulting Group Residential Combination Inspector 0859496-RS Performs residential and commercial inspection services including building, plumbing, electrical and mechanical for various Southern California clients. Electrical Inspector 859493-ES Building Inspector Light Commercial Combination Inspector 2010-2012 County of Madera -Uniform No.0859493-57 Performed building, plumbing, mechanical, and electrical inspections of commercial and Mechanical Inspector residential structures for the county. 0859493-44 Senior Building Inspector Plumbing Inspector 1998-2009 City of Palm Desert 0859493-PS Executed combination building inspections on complex commercial and residential Reinforced Concrete Special Inspector projects including multi-story hotels, shopping malls, parking structures and assisted living -Legacy No.0859493-98 facilities. Sprayed-Applied Fireproofing Special Inspector 0859493-86 Special Inspector Structural Masonry Special Inspector 1996-1998 Contractor 0859493-84 Inspected concrete, masonry, spray-applied fireproofing and structural steel for the multi- million dollar projects of The Gardens on El Paseo and Albertson's Grocery store in Palm Desert, California. EDUCATION City of Palm Desert Leadership Academy Inspector of Record 1994-1996 El Centro School District Building Inspection and Leadership"Skill Path"Seminars Inspector for soil, foundation, structural, electrical, plumbing, mechanical and interior finish work for Southwest High School II, a $20 million project, complete with a multi- community based auditorium. Other projects included: • Indio Juvenile Hall, Phase II • Indio High School Modernizations • Palm Desert High School, Phase II and IV • Palm Desert High School, Pool and Shade Structure Special Inspector 1983-1987 Various Locations, Orange County Managed various projects for concrete, structural steel, pre-stressed concrete, spray- applied fireproofing and masonry inspection. 07 ScheduleFee "ceueoourly rates by classification: Classification Hourly Billing Rate Engineering Principal.............................................................................$140 Project Manager.................................................................$125 Construction Manager........................................................$120 Assistant Construction Manager........................................$110 Supervising Public Works Observer...................................$105 Senior Public Works Observer.............................................$95 Construction Inspector III.....................................................$85 Construction Inspector II ......................................................$80 Construction Inspector I.......................................................$75 Design Engineer.................................................................$120 Storm Water Engineer........................................................$120 Civil Plan Review Engineer................................................$120 Associate Engineer III........................................................$105 Associate Engineer II .........................................................$100 Associate Engineer I............................................................$85 Assistant Engineer...............................................................$75 Engineering in Training........................................................$65 SWPPP Professional ...........................................................$85 Engineering Technician III....................................................$73 Engineering Technician II.....................................................$70 Engineering Technician I......................................................$65 Draftsperson.........................................................................$60 Building and Safety Building Official ..................................................................$120 Deputy Building Offcial......................................................$100 Building Inspector I...............................................................$70 Building Inspector II..............................................................$75 Building Inspector III.............................................................$80 Permit Technician I ..............................................................$40 Permit Technician II .............................................................$45 Permit Technician III ............................................................$50 Reimursables: Construction Management Office/Trailer........................Cost+ 15% Administration of Sub-Consultants................................Cost+ 15% Permits....................................................................Cost+ 15% 08 Printing, reproduction, research, meetings, mileage, telephone usage,general office supplies,overhead,etc..., are included as incidental to the charges in the"Not-to-Exceed" fee schedule and total cost proposal. Rates are typically reviewed yearly on July 1 and may be subject to revision unless under speck contract obligations BILLING PROCESS Invoices are typically generated upon the conclusion of the month. Interwest Consulting Group will work with the City to supply the necessary billing information. 09