HomeMy WebLinkAbout7/6/2016 - STAFF REPORTS - 2.K. ALMsp9
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City Council Staff Report
DATE: July 6, 2016 CONSENT CALENDAR
SUBJECT: AUTHORIZATION OF A PURCHASE ORDER IN THE AMOUNT OF
$68,935 FOR EQUIPMENT REPAIRS RELATED TO AN AIR
CONDITIONING CHILLER AT THE PALM SPRINGS AIRPORT
FROM: David H. Ready, City Manager
BY: Maintenance and Facilities Department
SUMMARY:
Authorization of this purchase order will allow the City to repair and replace the motor and
required components of the City's existing 300 ton Trane air conditioning chiller at the
Palm Springs International Airport at a cost of$68,935.
RECOMMENDATION:
1. Approve a Purchase Order in the amount of $68,935 to Carrier Corporation in
accordance with Proposal No. LS2016-0044A dated June 8, 2016, for repair of the
motor on the Trane chiller Model CVHE260, Serial L91K08700, at the Palm Springs
International Airport, inclusive of bearing replacement of the compressor; and
2. Authorize the City Manager to execute all necessary documents.
BACKGROUND:
The Palm Springs International Airport has two air conditioning chillers; the original chiller
has exceeded its operational life and requires repair. Specifically, the motor in the air
conditioning chiller must be rebuilt and several components replaced to make it fully
functional and operating. The existing air conditioning chiller is a water cooled hermetic
centravac chiller that can provide an additional 250 - 300 tons of cooling capacity when
required at the Airport — in addition to cooling provided by the City's Municipal Co-
Generation Plant. Testing of the air conditioning chiller was performed in December 2015
and showed that tubes were in good condition and would provide beneficial use with a
motor replacement. After rebuild and repair, the air conditioning chiller will have an
extended 10 year operational life, based on the current condition of the chiller and
required use.
The City solicited bids for the required repairs, as identified in Table 1. Full copies of the
proposals for the repairs are included as Attachment 1. The price comparison and basis
of award was limited to repair and rebuild of the existing motor of the air conditioning
chiller.
ITEM NO. ate_
City Council Staff Report
July 6, 2016-- Page 2
Approve PO for Air Conditioning Chiller
Vendor Price Quote
Carrier Corp. 60,435.00
Trane 61,921.00
HTL Mechanical 69,000.00
Table 1
Staff recommends that the work include replacement of the bearings on the compressor
associated with the air conditioning chiller, as was recommended by Carrier in its
inspection of the equipment.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are
required to include a list of classes of projects which have been determined not to have a
significant effect on the environment and which are exempt from the provisions of CEQA.
In response to that mandate, the Secretary for Resources identified classes of projects
that do not have a significant effect on the environment, and are declared to be
categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment or topographical
features involving negligible or no expansion of use beyond that existing at the time of the
lead agency's determination. Therefore, in accordance with Section 15301(c), staff
determined that repair of the air conditioning chiller is considered categorically exempt
from CEQA.
FISCAL IMPACT:
Sufficient funds are budgeted and available in the Airport Fund, Account No. 416-6501-
56173.
Prepared by: Approved by:
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., P
Assistant City Manager/City Engineer City Manager
Attachments:
1. Proposals
02
ATTACHMENT 1
03
Carrier Corporation
License 0 49%42
2478 Peck Road
City of Industry.CA 90601
Luis C Soto
turn to the experts Cep 619 371 1690
Fax 860.755 1647
June 8, 2016 Proposal LS2016-0044A
City of Palm Springs
Mitch Taylor
425 North Civic Drive
Palm Springs, CA 92262
RE: Motor Replacement TRANE Chiller(CVHE360; 1_91 K08700)
Dear Mitch,
Carrier Corporation is pleased to provide you with this proposal for the repair of the motor on the
TRANE chiller serving the airport. Please review the scope of work and quotation below to
ensure that it meets your specifications.
TRANE Chiller: M: CVHE360 S: 1_91 K08700
Scope of Work:
Coordinate service work with customer
% Check in with customer upon arrival
Secure system mechanically and electrically
Recover all refrigerants and fluids according to factory specifications
Provide all rigging required to remove compressor/motor assembly
Disassemble compressor/motor as required to remove motor and prepare it for
rebuild
Rebuild motor
Re-balance motor and perform Growler test for short circuits
Once motor has been rebuilt we will reassemble compressor/motor
Replace all O-rings and gaskets on compressor/motor assembly
Provide all rigging to remount compressor/motor assembly
Reconnect all piping and electrical as required
% Replenish water and refrigerant fluids in accordance to manufacturer specifications
Start-up and test system for proper operation
Leak check system
% Note: if any addttional repairs are required they wilt be quoted separately and
your approval will be required prior to performing additional repairs
Run system under load conditions and ensure proper operation
Exclusions:
Overtime labor, any trouble-shooting and repairs on additional equipment, or any work not listed
above
Total Price to perform this work:.....................................S60,435.00 tax included
June 8, 2016 Carrier Corporation Page 1 of 5 ()4
2478 Peck Road,City of Industry CA.90601
turn to the expertsf��'
Optional:
1. It is recommended that the bearings be replaced on the compressor since the compressor
will be dis-assembled for this work: Additional Cost................$8,500.00
Once you have approved this proposal, please forward your purchase order so we can schedule
the work. If you have any questions or concerns regarding the informaiton in this proposal
please give me a call at 619-371-1690. We look forward to working with you on this project.
Sincerely,
Carrier Corporation
Luis C Soto
Sr.Account Executive
Acknowledgement and Approval:
Customer Signature: Date:
Print Name & Title:
PO M
June_ 8-, 20—16 ---------— - -------Page 2- 2---of 5-
Carver Corporation
2478 Peck Road,City of Industry CA.90601 05
turn to the experts `
ENVIRONMENTAL,HEALTH AND SAFETY
CARRIER is committed to conducting its operations in compliance with all environmental regulations and to providing
a safe and healthful workplace for all of its employees. Our environmental, health and safety goals include
preventing incidents that harm the environment, accidental injury to our employees and visitors, and/or exposure to
harmful Chemical or physical agents. Our goals also include the elimination of accidents that cause property less,
environmental damage, or result in the interruption to our business. To achieve these goals, environmental and
safety rules and procedures will be enforced equally with production, quality, cost and ethical standards. Our
objective is to provide quality products and services while actively conserving our human and natural resources
CARRIER firmly believes that all accidents and undesirable environmental incidents are preventable. Furthermore,
every job can. and will, be done safely and in an environmentally-sound manner. Realization of these goals and
objectives will demand maximum effort from every employee.
CARRIER's EHBS GOALS:
A. Create and maintain'Safety Awareness'. Safety is everyone's respons bility,therefore make safety an integral part
of every service job.
B Strive to maintain a hazard-free work environment by requiring everyone to provide special attention to the
equipment, processes and procedures utilized in the performance of our work.
C. Provide for the safeguarding of our employees while improving the effectiveness of our quality assurance and
customer satisfaction programs.
D. Ensure compliance with applicable standards, regulations and codes established by local, state and federal
agencies(re:OSHA)
E. Utilize safety and health training, positive reinforcement techniques, identification, evaluation and correction of
hazards and unsafe work procedures and performance to achieve regulatory compliance.
F, Significant reduction in lost-time injuries, reportable accidents with the long range goal of no lost-time injuries and
no recordable accidents.
G. Active participation by all CARRIER employees in applicable aspects of the safety program.
H. Provide CARRIER service operations with effective training based on both OSHA and CARRIER Safety
Standards In the recognition, evaluation and control of hazards and dangerous work procedures and
performances
1. Establish safety kits to provide proper personal protective equipment for the assigned tasks.
J. Establishment of procedures for natural disasters, fire and emergency situations, including safe locations, exit
routes, methods for accounting for employees in natural disasters.
K. Achieve and ensure the implementation of the safety program with the performance of safety, health and record-
keeping audits by representatives of CARRIERs Safety Committee, and if necessary, enforcement through an
accepted,written,adequately Communicated disciplinary program.
L. Baseline'plot of equipment under current standard conditions.
Carrier Terms and Condition
1. PAIIMENT AND TAXES- Paymcm shall be made net 30 days from date or invoice Carrier reserves the right to require cash payment or other
alternative method of payment prior to shipment or campletion or work if Carrier dverrnincs, in its sole discretion, that Customer or Customers
assignee's financial coalman at any time does not justify continuance of the net 30 days payment term In addition to the price.the Customer shall also
pay Carrier any taxes or government charges arising from this Agrcxmcnt
2. EXTRAS. Eqmpmem, parts or labor in addition to those specified In this Agreement will be provided upon receipt of Customer's %wnten
authorintion and paid fw as an"in and subject to the terms of this Agreement
3.RETURNS-No items%sill be accepted for return without pnor written aushorrwtion Returned goods may be subject too restocking charge Special
order and non-stock items cannot be resumed
4.SIIIPDIENT-All shirments shall be F O B shipping point. freight prepaid and allowed to the job site. Shipment data quoted are approximate
Cartier does not guarantee a particular dale for shipment or delivery
.A.PARTIAL SIIIPMENT Comer shall have the fight to ship any portion of the equipment m cluded in this Agreement and invoice Customer for such
partial shipment
6.DELAYS-In the event Cartier is delayed in manufacturing,shipping or delivery by causes beyond the control and without the fault or negligence of
Carr. including but not restricted to acts of God,acts of a public enemy,acts of government.aces of terrorism,fires,floods.epidemics,quarantine
June 8, 2016 Canter Corporation Page 3 of 5 s
2478 Peck Road,City of Industry CA.90601
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restrictions,freight embargoes,supplier delays,strikes,or labor difficulties,Cartier agrees to not,Fy Customer in wnring as soon as practicable of the
causes of such delay and Canter shall further be entitled to an extension of the time equivalent to the duration of any such delay and a reasonable lime
in which to recover from said delay to resume production.
1.WARRANTY.Carrier warrants that all equipment manufactured by Carrier Corporation and all Canter equipment,pans or componernts wpp cd
hereunder will be Gee from defects in material and workmanship. Carrier shall at its option repair or replace.F O D point of sale any equipment.pan
or component sold by Carrier and determined to be defective within one(U year from the date of Initial operation or eighteen(18)months from dote of
shipment, whichever is earlier. Carrier does nor warrant products not numufasnured by Carrier Corporation, but it does pass on to Customer any
available manufacturer's warranty for those products. Carrier warrants that all service provided by Carnet hereunder shall be performed in a
workmanlike manner In the event any such service is determined to be defective within ninety{90)days of completion of that service.Carrier shall at
its apt"re-perform w Issue a credit far such service, Carrier's obligation to repair or replace any defective equipment,pans or components during
the wonanty,period shalt be Customer's excluaivC remedy Carrier shall not be responsible for labor charges for removal or rcinstallaiian of defective
equipment, pans or components. for charges for Imnsponalion, handling and shipping or refrigerant loss, or for repairs or replacement of such
equipment.parts or components..required as a consequence of faulty Installation,misapplication,vandalism,abuse,exposure to chemicals, improper
servicing, unauthorized alteration w improper alienation by persons other than Carrier THIS WARRANTY IS GWEN IN I.1FU OF AI.L OTHER
W ARRANT7F.S.F,XPRF,SSJMPI,IED OR S1'A't11TORY INCLUDING THE 1M PLI F.n WARR ANTIF.S OF MFRCHAWAR1LITY AND FITNESS
FOR A PARTiCI ILAR PURPOSE.
8. WORKING HOURS-All services performed under this Agreement including molar repairs,are to be provided during Carrier's normal working
boors unless Otherwise agreed.
9.ADDITIONAL SERVICE-Services or pans requested by Customer in addition to those specified in this Agreement will be provided upon receipt
of Customers written authorization and invoiced at Carrier's prevailing labor rates and pare charges Addalonai services or parts shall be supplud
under the terms of this Agreement
10.CIISTONIER RESPONSIBILITIES(Service Contracts only)-Customer shall
• Provide:safe and reasonable equipment access and a safe work environment.
• Permit access la Customer's site, and use of building services including but not limited to water, a'evators, receiving duck facilities.
electrical service and local telephone service.
• Keep areas a j accnt to equipment free of cxtnancous material,move any stock,fixtures,walls or partitions that may be necessary to perform
the specified service.
• Promptly notify,Carrier of any unusual operating conditions
• Upon agreement ofa timely mutual schodu;c,allow Carrier to stop and start equipment necessary to perform service
• Provide adequate water treatment.
• Provide the daily routine equipment operation(if not pan of this AgreLment)including availability of routine equipment log readings
• Where Career's remote monitoring service is provided, provide and maintain a telephone line with long distance direct dial and answer
capability
• Operate the equipment properly and in accordance with instructions.
• Promptly address any issues that arise related to mold,fungi.mildew o bacteria
• Idcmify and label any asbestos containing material that may be present. The customer will provide,in wring,prior In the son of a job,a
signed statement regarding the absence or presence of asbestos for anyjob where the building or the equipment to be serviced is older than
1981 Should this document swim that rw asbestos is present, the customer will also provide in waling the method used to detarm me the
absence of asbestos
11. EXCLUSIONS-Carricr Is not responsible for items not normally subject to mechanical maintenance including but not limited to duel work,
casings,cabinets, fixtures, structural supports.grillage, water piping, shun piping,dmin piping,coaling lower fill, boiler tubes. boiler refractory,
disconnect switches and circuit breakers Carrier is not resprimibie far repairs, replacements, alterations,additions.ad;usunenrs, repairs by others,
unscheduled calls or emergency,calls,any of which may be necessialed by negligent operation,abuse,misuse,prior improper mamletmnea.vandalism,
Obsolescence, building system design, damage due to freezing weather, clxmlcaVclectrochenical attack, corrosion. erosion, deterioration due to
unusual wear and tear,any damage related to the presence of mold, fungi,mildew,or bacteria.damage caused by power reductions or failures or any
other cause beyond Carrier s control Caner shall not be required to perform tests,install any items of equipment or make modifications that may be
recommended or directed by insurance companies,government,sure,municipal or other authority However,in the event any such recommendations
Occur,Cartier,at Its option..may submit a proposal far Customer's consideration in addition to this Agreement. Carrier shall oat be required to repair or
replace equipment that has not been properly maintained
IA EQUIPMENT CONDITION& RECOMMENDED SERVICE(Service Conincls only)-Upon the initial schedu=cd operating and/or initial
annual stop inspection,should Canicr determine the need for repairs or replacement,Carrier will provide Customer in writing an'equipment condition'
report including recommendations for carnations and the price for repairs in addition to this Agreement. In the event Carrier recommends
certain services(that are not included herein oration initial inspection)and if Customer decs rat elect to have such services properly performed in a
rarely fashion,Carricr shall not be responsible far any equipment or control failures,operability urany lung-term damage that may result Carricr at its
option will either eommuc to maintain equipment aral/or controls to the best of its ability,without any responsibility,or remove such equipment train
this Agreement.adjusting the price accordingly
13.PROPR1ETARV RIGHTS(Service Contracts only)-During the term of this Agreement and in combination with certain services,Carrier may
elect to install, mach to Customer equipment, w provide portable devices (hardware and/or sollware) that shall remain the personal proprietary
property of Canicr No devices installed,attached to real property or portable devices)shall become a fixture of the Customer locations Customer
shall not acquire any interest,tine or equity in any hardware,software,mncesscs,and other intellectual or proprietary rights to devices that are used in
connection with providing service on Customer equipment.
14. LIMITATION OF LIABILITY-Under no circumstances shall Carrier be liable for any incidental,special a consequential damages. Including
loss of revenue,loss of use of equipment or facilities,or economic damages based an strict k abdnty ar negligence.Carricr shall he liable for damage lit
property, other than equipment provided under this Agreement, and to persons, to the cxtml that Carrier's negligent acts or maintain dirccCy
contributed to such injury or property damage Carrier's maximum liability for any,reason texeept for personal dunes)shall consist of the refunding
of all moneys paid by Customer to Carrier under this Agreement.
—.�.—u. ____.. _. ..._ .._._._.._.___. _—.._.._...___..—_
June 8, 2016 Carrier Corporation Page 4 of 5 07
2478 Peck Road,City of Industry CA,90601
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15.CANCELLATION.Customer may cancel this Agreement only with Carrier s prim written consent,and upon payment of reasonable cancellation
charges.Such charges shall take into account costs and expenses incurred,and purchases or contract emninamants mode by Carrier and all other losses
due to the cancellation including reasonable profit
IG CUSTOMER TERMINATION FOR CARRIER NON-PERFORDLANCE—Customer shall have the Fight to terminate this Agreement for
Carrier's non-performance provided Career fads to cure such nun-perrormance within 30 days after having been given prior written notice of the non-
performance Upon early termination or expimlion of this Agreement.Cartier shall have flee uccest to enter Customer locations to disconnect and
remove any Carrier personal proprietary property or devices as wei as remove any and all Carrier-awned pans, tools and personal property
Additionally,Customer agrees to pay Carrier for all incurred but unamonimd service costs performed by Carrier including orenccuds and a reasonable
profit
17. CARRIER TERMINATION—Carter reserves the right to discontinue to service any time payments have not been made as agreed or if
alterations.additions or repairs are made to equipment during the term of this Agreement by others without prior agreement between Customer and
Carrier
18. CLAI\IS-Any suns anstng from the performance or nonperformance of this Agreement, whether based upon contract, negligence,and strict
liability or otherwise,shall be brought within one(1)year from the date the claim arose
19. GOVERNMENT PROCUREMENTS- The components, equipment and services provided by Carrier are "commercial items" as defined in
Section 2 101 or the Federal Acquisition Regulations("FAR'), and the prices of such components,equipment and services arc based on Carnets
commercial pricing politics and practices(which do not consider any special requirements or U 5 Government cost principles, FAR Pan 31,or any
similar procurement regulations) As such.Carrier will not agree to provide
m eenify cost or pricing dine nor will Carrier agree to comply with the Cast Accounting Standards(CAS), In addition, no federal Government
procurement regulations,such as FARs or DFARs,shall apply to this Agreement except those regulationscxpress:y accepted in writing by Carrier
20. nAZARDOUS MATERIALS. Carrier is not responsible fin the identification, detection, abatement,. encapsulating or removal of asbestos,
products or materials containing asbestos,similar hazardous substances,or mold,fungi,mildew,or bacteria If Carricr cncounlers any asbestos mother
hazardous material while performing this Agreement,Carrier may suspend its work and remove its employees from the project,until such material and
any hazards associated with it arc abated The time for Carrier's performance shall be extended accordingly,and Carrier shall be compensated for the
delay
21. WASTE DISPOSAL -Customer is wholly responsible fin the removal and proper disposal of waste oil. refrigerant and any other material
generated during the term of this Agreement
22. SUPERSEDURE,ASSIGNMENT and MODIFICATION- This Agreement contains the complete and exclusive statement of the agreement
between the panics and supersedes all previous or contemporaneous, am]or written,statements. Customer may ussign this Agreement only with
Carriers prior written consent No modification to this Agreement shall be binding unless in wrung and signed by both parties.
23. CUSTOMER CONSENT-Customer consents and agrees that Carrier may,from time to time,publicize Carrier related projects with
Customer,including the value of such projects,In all forms and media for advertising,trade,and any other lawful purposes.
24. FOR WORK BEING PERFORaIEND IN CALIFOIINLA: Contractors are required bylaw lobe licensed and regulated by the Contractors'
Slate Liccw Board which has jurisdiction to investigate complaints against contractors if complaint regarding a patent act or omission is filed within
four years of the date of the alleged violation A complaint regarding a latent act or omission pertaining to structural defects must be riled within 10
years of the date of the alleged violation Any questions concerning a contractor maybe referred to the Registrar,Contractors'Scare License Board,
P O Box 2600(1,Sacramento,Califumia 95826
Equipment cod/or Scrvicc
CCS-TCCS O40811
June 8,2016 Carrier Corporation Page 5 of 5 08
2479 Peck Road,City of Industry CA.90601
Palm Springs Airport-City of Palm Springs
�}+ Proposal to 1935559 REV 1
AeN
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ilpi(dinp Sorv;;,er ,� g �+��
Trans U.S. Inc. dba Trane
17760 Rowland Street
Rowland Heights, CA 91748-1119
Phone: (626) 913-7123
Fax: (626) 913-7153
June 8, 2016 Service Contact: (626) 913-7913
Mr. Mitch Taylor-HVAC Supervisor Site Address:
City of Palm Springs Palm Springs Airport
PO Box 2743 3400 Tahquitz Canyon Way
PALM SPRINGS, CA 92262 U.S.A. PALM SPRINGS, CA 92262 U.S.A.
760-898-1196/Mitch.ta for alms rim sca. ov.
Attention: Mr. Mitch Taylor-HVAC Supervisor
Project Scope:
We at Trane have proposed a base bid-Trane CenTraVac motor rewind as well as(2)two optional scopes of
work.
Option#1 -Provide and replace the existing defective motor with a Trane OEM Remanufactured motor.
Option#2-Overhaul 1"8 3'Stage inlet guide vanes-replace all bushing washers and bearings.
Trane Chiller E ui meat List
E ui ment Manufacturer 1 Model Number Serial Number Asset Ta
Centrifu al Chiller Trane CVHF036FA1G IL91KO8700 I Chiller#1
Trane Chiller Overhaul - Scope of Service
Remove and store refrigerant per EPA/AOMD regulations.
• Remove refrigerant sample and provide detailed report(refrigerant analysis)
• Evacuate and re-pressurize unit,
• Completely disassemble the compressor and motor assembly.
• Insvect the following for wear and tolerances:
Impellers
Impeller seals
Rotor. inspect shaft and perform growl te
Visual inspection of motor windings, meg-ohm test
Bearing caps and seals
. Rewind existina_motor and replace all internal motor sensors.
• Furnish and install new motor bearinas
• Inspect the lubrication system. Dispose of used oil per EPA regulations.
• Clean the oil sump.
• Replace the oil pump and pump motor assembly.
• Change oil and replace with Trane factory oil and replace oil filter.
• Supply a detailed report, prior to reassembly, of any discrepancies found during the inspection, along
with pricing for parts and/or repairs
• Reassemble motor using all new bearing cap gaskets, bracket gaskets, oil line gaskets,terminal board
gaskets, and stud O-rings.
• Reassemble compressor, using all new gaskets and O-rings, including liquid line and sight glass
gaskets.
• Pressure test and leak check.
• Evacuate unit; replace original refrigerant charge through acid/moisture cores.
• Inspect motor starter panel, including the integrity of all leads and connections,and condition and
continuity of all terminals and contacts.
BASE Price: Trane Chiller Motor Rewind Overhaul ........................................... $61,921.00 USD
09
C2018 Trane A!f rights reserved Page 1 of 5 Trane Service Quote
Palm Springs Airport-City of Palm Springs
Proposal10 1935559 REV 1
ADD Price for Option#1
Initial if Required
Trane CenTraVac Remanufactured Motor............................................... $13,293.00 USA
ADD Price for Option#2
Initial if Required
Rebuild 1"& 3'Stage Inlet guide vanes................................................... $4,641,00 USD
• Completely overhaul I"and 3b stage vane assemblies using new pins,washers, bushings and cam
wheels.
Clarifications
1. Applicable taxes are included
2. Any service not listed is not included.
3. Reuse existing refrigerant additional refrigerant will be quote as needed.
4. Work will be performed during normal Trane business hours.
5. This proposal is valid for 30 days from April 5,2016,
1 appreciate the opportunity to earn your business, and look forward to helping you with all of your service needs.
Please contact me at 818.253-5823 cellular or lostrander(o)trane.com if you have any questions or concerns.
Sincerely,
Note: Estimating for Keay Frank-Senior Account Manager
Lee Ostrander- TRANE Direct Account Manager
PeFk Qmw to T@a Em7 W,Spateme 30 6a>k W rVV0§AW'
Los Angeles Sales Office
17760 Rowland Street
Cityofladustry, CA 91748
Cellular: 818-253-5823 Direct: 626-435-1165
Office: 626-913-7913 Far: 626-913 7923
Email: Iostrandera trane.com
This agreement is subject to Customer's acceptance of the attached Trans Terns and Conditions-Quoted Service.
CUSTOMER ACCEPTANCE
Authorized Representative
Printed Name
Title
Purchase Order
Acceptance Date
Trans License Number: 561796
10
02016 Trans Ad rights reserved Page 2 of 5 Tram Service Quote
Palm Springs Airport—City of Palm Springs
Proposal 10: 1935559 REV 1
TERMS AND CONDITIONS—QUOTED SERVICE
"Company" shall mean Trans U.S. Inc. dba Trans for Company performance In the United States and Trane Canada ULC for
Company performance In Canada.
To obtain repair service within the scope of Services as defined, contact your local Trane District once identified on the first page of the
Agreement by call the telephone number stated on that page. That Trane District office is responsible for Trane's performance of this
Agreement.Only Trane authorized personnel may perform service under this Agreement For Service covered under this Agreement,Trane
will be responsible for the cost of transporting a part requiring service.
1. Agreement These terms and conditions are an integral part of Company's offer and form the basis of any agreement(the'Agreement")
resulting from Company's proposal (the "Proposal') for the services (the 'Services) on equipmenl listed in the Proposal (the "Covered
Equlpmentl- COMPANY'S TERMS AND CONDITIONS ARE SUBJECTTO PERIODIC CHANGE OR AMENDMENT.
Z Acceptance.The Proposal is subject to acceptance in waiting by the party to whom this offer is made or an authorized agent("Cuslomer)
delivered to Company withn 30 days from the date of the Proposal.If Customer accepts the Proposal by placing an order,without the addition
of any other leans and conditions of safe or any other modification.Customers order shall be deemed acceptance of the Proposal subject to
Company's terms and conditions. If Customers order is expressly conditioned upon the Company's acceptance or assent to terms and/or
conchtiorns other than those expressed herein.return of such order by Company with Company's terms and conditions attached or referenced
serves as Company's notice of objection to Customers terns and as Company's counter-offer to provide Services in accordance with the
Proposal,lf Customer does not reject or object in wrifing to Company within 10 days,the Company's counter-offer will be deemed accepted.
Customers acceptance of the Services by Company will In any event constitute an acceptance by Customer of Company's terms and
conditions. In the case of a dispute, the applicable terms and conditions will be those in effect at the time of delivery or acceptance of the
Services. This Agreement is subject to credit approval by Company. Upon disapproval of cred2,Company may delay or suspend performance
or, at its option, renegotiate prices and/or terms and conditions with Customer. If Company and Customer are unable to agree on such
revisions,this Agreement shall be cancelled without any liability,other than Customers obligation to pay for Services rendered by Company to
the date of cancellation.
3. Cancellation by Customer Prior to Services; Refund. If Customer cancels this Agreement within(a)thirty(30)days of the date this
Agreement was mailed to Customer or(b)twenty(20)days of the dale Ihis Agreement was delivered to Customer,if i was delivered at the
time of sale,and no Services have been provided by Company under this Agreement.the Agreement will be void and Company wit refund to
Customer,or credit Customers account,the full Service Fee of this Agreement that Customer paid to Company,if any. A ten percent(10%)
penalty per month will be added to a refund that is due but is not paid or credited within forty-five(45)days after return of this Agreement to
Company. Customers right to cancel this Agreement only applies to the original Owner of this Agreement and only it no Services have been
provided by Company under this Agreement prior to its return to Company.
4. Cancellation by Company. This Agreement may be cancelled by Company for any reason or no reason, upon written notice from
Company to Customer no later than 30 days prior to performance of any Services hereunder and Company will refund to Customer,or credit
Customers account.that pan of the Service Fee attributable to Services not performed by Company.Customer shall remain liable for and
shall pay to Company all amounts due for Services provided by Company and not yet paid.
8. services Fees and Taxes. Fees for the Services the'Service Fee(s)l shall be as set forth in the Proposal and are based on performance
during regular business hours. Fees for outside Company's regular business hours and any after-hours services shall be bliled separately
according to the then prevailing overtime or emergency labor/labour rates. In addition to the staled Service Fee,Customer shall pay all taxes
not legally required lobe paid by Company or,alternatively,shall provide Company with acceptable tax exemption certificates Customer shall
pay all costs(including attorneys'fees)incurred by Company In allemptirg to collect amounts due.
8. Payment Payment is due upon receipt of Company's invoice. Company reserves the right to add to any account outstanding for more than
30 days a service charge equal to the lesser of the maximum allowable legal Interest rate or 1.5%of the principal amount due at the end of
each month, Customer shall pay all costs(Including attorneys'fees)insured by Company in attempting to collect amounts due or otherwise
enforcing these lemhs and conditions.
7. Customer Breach. Each of the following events or conditions shall constitute a breach by Customer and shall give Company the right.
without an election of remedies,to terminate this Agreement or suspend performance by delivery of written notice:(1)Any failure by Customer
to pay amounts when;or(2)any general assignment by Customer for the benefit of Its creditors,or it Customer becomes bankrupt or insolvent
or takes the benefit of any statute for bankrupt or insolvent debtors,or makes or proposes to make any proposal or arrangement wilh creditors,
or if any steps are taken for the winding up or other termination of Customer or the fiqutdaton of is assets,Or if a inrstee,receiver,or similar
person is appointed over any of the assets or Interests of Customer;(3)Any representation orwarranty furnished by Customer in connection
with this Agreement Is false or misleading in any material respect when made;or(4)Any failure by Customer to perform Or canply with any
material provision of this Agreement. Customer shall be bade to the Company for at Services furnished to dale and all damages sustained by
Company(including lost profit and overhead)
8. Performance. Company shall perform the Services in accordance with Industry standards generally applicable in the stale or province
where the Services are Performed user similar circumstances as of the time Company performs the Services. Company is not liable for any
clams,damages, losses, or expenses, arising from or related to work done by Or services provided by individuals or entities that are not
employed by or hired by Company. Company may refuse to perform any Services or work where working conditions could endanger properly
or put at risk the safety of people.Parts used for any repairs made will be those selected by Company as suitable for the repair and may be
Paris nab manufactured by Company. Customer must reimburse Trane for services, repairs, and/or replacements performed by Trane at
Customer's request beyond the scope of Services or otherwise excluded under this Agreement. The reimbursement shall be at the then
prevailing applicable regular, overtime, or holiday rates for lalhodlabor and prices for materials. Prior to Trane performing the additional
services,repairs.and/or replacements,Customer may request a separate written quote stating the work to be performed and the price to be
paid by Customer for the work.
g. Customer Obligations. Customer shall:(a)provide Company reasonable and safe access to the Covered Equipment and areas where
Company is to work; and (b) unless otherwise agreed by Customer and Company, at Customers expense and before the Services begin.,
Customer will provide any necessary access platforms,catwalks to safely perform the Services in compliance Willi OSHA, state,or provincial
industrial safety regulations or any other applicable Industrial safety standards or guidelines.
10.Exclusions. Unless expressly Included in the Proposal,the Services do not include.and Company shall not be responsible for or liable to
the Customer for,any claims,losses,damages or expenses suffered by the Customer in any way connected with,relating to or arising from
any of the following:
(a)Any guarantee of room conditions or syslem performance;
(b)Inspection,operation,maintenance.repair,replacement or performance of work or services outside the Services:
(a)Damage,repairs or replacement of parts made necessary as a result of the acts or omission of Customer or any Event of Force Majeure;
(d)Any claims,damages,losses,or expenses,arising from or related to conditions that existed In,on,of upon the premises before the effective
dale of this Agreement ("Pre-Existing Condition' including, without Ilmltation, damages, losses, of expenses involving a Pre-Existing
11
Q2016 Trane All rights reserved Page 3 of 5 Trane Service Quote
Palm Springs Airport—City of Palm Springs
Proposal ID: 1935559 REV 1
Condition of building envelope issues,mechanical issues, plumbing Issues, andtor indoor air quality issues involving mold/mould,bacteria,
microbial growth,fungi or other contaminales or airborne biological agents:and
(e)Replacement of refrigerant is excluded,unless replacement of refrigerant is expressly stated as included with the Proposal,
11. Limited Warranty.Company warrants that.(a)the material manufactured by Company and provided to the Customer in performance of
the Services is free from defects in material and manufacture for a period of 12 months from the earlier of the dale of equipment start-up or
replacement and(b)the Iabo labour pomlon of the Services Is warranted to have been properly performed for a period of 90 days from dale of
completion(the"Limited Warranty"). Company obligallons of equipment start-up,if any are stated in the Proposal,are coterminous with the
Limited Warranty period. Defects must be reported to Company within the Limited Warranty period.Company's obligation under the Limited
Warranty is limited to repairing or replacing the defective part at its option and to correcting any improperly performed labor/labour.No liability
whatsoever shall attach to Company until the Services have been paid for in full, Exclusions from this Limited Warranty include claims,losses.
damages,and expenses in any way connected with,related to,or arising from failure or malfunction of equipment due to the following:wear
and tear; end of fife failure; corrosion; erosion; deterioration; Customers failure to follow the Company-provided maintenance plan.
unauthorized or improper maintenance;unauthorized or improper parts or material;refrigerant not supplied by Trans;and modifications made
by others to Company's equipment. Company shall not be obligated to pay for the cost of lost refrigerant or bail product.Some components of
Company equipment may be warranted directly from the component supplier,in which case this Limited Warranty shall rat apply to those
components and any warranty of such components shag be the warranty given by the component supplier.Notwithstanding the foregoing,all
warranties provided herein terminate upon termination or cancellation of this Agreement. Equipment, material and/or parts that are not
manufactured by Company are not warranted by Company and have such warranties as may be extended by the respective manufaclurer.
THE REMEDIES SET FORTH IN THIS LIMITED WARRANTY ARE THE SOLE AND EXCLUSIVE REMEDIES FOR WARRANTY CLAIMS
PROVIDED BY COMPANY TO CUSTOMER UNDER THIS AGREEMENT AND ARE IN LIEU OF ALL OTHER WARRANTIES AND
LIABILITIES,LIABILITIES,CONDITIONS AND REMIDIES,WHETHER IN CONTRACT,WARRANTY,STATUTE,OR TORT(INCLUDING
NEGLIGENCE),EXPRESS OR IMPLIED,IN LAW OR IN FACT,INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR USE OR FITNESS FOR A PARTICULAR PURPOSE AND/OR OTHERS ARISING FROM COURSE OF
DEALING OR TRADE. COMPANY EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES, ENDORSEMENTS OR
CONDITIONS OF ANY KIND. EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF QUALITY, FITNESS,
MERCHANTABILITY, DURABILITY AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE OR REGARDING
PREVENTION BY THE SCOPE OF SERVICES, OR ANY COMPONENT THEREOF, OF MOLO/MOULD, FUNGUS, BACTERIA,
MICROBIAL GROWTH,OR ANY OTHER CONTAMINATES, COMPANY EXPRESSLY DISCLAIMS ANY LIABILITY IF THE SCOPE OF
SERVICES OR ANY COMPONENT THEREOF IS USED TO PREVENT OR INHIBIT THE GROWTH OF SUCH MATERIALS. THE
WARRANTY AND LIABILITY SET FORTH IN THIS AGREEMENT ARE IN LIEU OF ALL OTHER WARRANTIES AND LIABILITIES,
WHETHER IN CONTRACT OR IN NEGLIGENCE, EXPRESS OR IMPLIED,IN LAW OR IN FACT,INCLUDING IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
12. Indemnity.To the maximum extent permitted bylaw.Company and Customer shall Indemnify and hold harmless each other from any and
all claims, actions, costs, expenses, damages and liabilities,including reasonable attorneys'fees, resulting from death or bodily Injury or
damage to real or personal property,to the extent caused by the negligence or misconduct of the indemnifying party, and/or its respective
employees or authorized agents in connection with their activilles within the scope of this Agreement Neither party shag indemnify the other
against claims,damages,expenses,or liabilities to the extent attributable to the acts or omissions of the other parry or third parties. If the
parties are both at fault,the obligation to Indemnify shag be proportional to their relative fault. The duty to indemnify and hold harmless will
continue in fug force and effect,notwithstanding the expiration or early termination of this Agreement,with respect to any claims based on facts
a conditions that occurred prior to expiration or termination of this Agreement.
13. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER PARTY SHALL BE LIABLE FOR
SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL LOSSES OR DAMAGES OF ANY KIND (INCLUDING WITHOUT
LIMITATION REFRIGERANT LOSS, PRODUCT LOSS, LOST REVENUE OR PROFITS, OR LIABILITY TO THIRD PARTIES), OR
PUNITIVE DAMAGES WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT
LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS. NOTWITHSTANDING ANY OTHER PROVISION OF THIS
AGREEMENT,THE TOTAL AND AGGREGATE LIABILITY OF THE COMPANY TO THE CUSTOMER WITH RESPECT TO ANY AND ALL
CLAIMS CONNECTED WITH, RELATED TO OR ARISING FROM THE PERFORMANCE OR NON-PERFORMANCE OF THIS
AGREEMENT, WHETHER BASED IN CONTRACT,WARRANTY, STATUTE, TORT(INCLUDING NEGLIGENCE), STRICT LIABILITY,
INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS,SHALL NOT EXCEED THE COMPENSATION RECEIVED BY COMPANY
UNDER THIS AGREEMENT. IN NO EVENT SHALL SELLER BE LIABLE FOR ANY DAMAGES (WHETHER DIRECT OR INDIRECT)
RESULTING FROM MOLD,FUNGUS,BACTERIA,MICROBIAL GROWTH,OR OTHER CONTAMINATES OR AIRBORNE BIOLOGICAL
AGENTS.TO THE MAXIMUM EXTENT ALLOWED BY LAW,COMPANY SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING IN
CONNECTION WITH PROVIDING THE ENERGY AND BUILDING PERFORMANCE SERVICES:INTERRUPTION,DELETION,DEFECT,
DELAY IN OPERATION OR TRANSMISSION; CUSTOMER'S NETWORK SECURITY; COMPUTER VIRUS; COMMUNICATION
FAILURE;THEFT OR DESTRUCTION OF DATA; GAPS IN DATA COLLECTED; AND UNAUTHORIZED ACCESS TO CUSTOMER'S
DATA OR COMMUNICATIONS NETWORK,
14. Asbestos and Hazardous Materials. The Services expressly exclude any Identification,abatement,cleanup,control,disposal,removal
or other work connected with asbestos or other hazardous materials(collectively,"Hazardous Matedab'). Should Company become aware of
or suspect the presence of Hazardous Materials, Company may immediately stop work In the affected area and shall notify Customer.
Customer will be responsible for taking any and all action necessary to correct the condition in accordance with all applicable laws and
regulations. Customer shall be excuslvely responsible for any claims,liability,fees and penalties,and the payment thereof,arising out
of or relating to any Hazardous Materials on or about the premises,not brought onto the premises by Company. Company shall be required to
resume performance of the Services only when the affected area has been rendered harmless.
is. Insurance. Company agrees to maintain the following Insurance during the lean of the contract with limits not less than shown below and
will,upon request from Customer,provide a Certificate of evidencing the following coverage:
Commercial General Liability S2,000,000 per occurrence
Automobile Liability $2,000,0W CSL
Workers Compensation Statutory Limits
If Customer has requested to be named as an additional Insured under Company's insurance policy.Company will do so but only subject to
Company's manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company or
its insurer waive its right of subrogation
IS. Force Majoure. Company's duly to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majewe.
If Company shall be unable to carry out any material obligation under this Agreement due to an Event of Force Majeure,this Agreement shall
at Company's election(I)remain in effect but Company's obligations shall be suspended until the uncontrollable event terminates or(ii)be
terminated upon ten(10)days notice to Customer,In which event Customer shall pay Company for all parts of the Services furnished to the
date of termination. An "Event of Force Majeure" shall mean any Cause or event beyond the control of Company. Without Imktvng the
12
02016 Trine All rights reserved Page 4 of 5 Trane Service Quote
Palm Springs Airport—City of Palm Springs
Proposal ID: 1935559 REV 1
foregoing,-Event of Force Majeure"includes: ads of God;acts of lerforism,war or the public enemy;flood;earthquake;lightning;tornado.
storm,fire:civit disobedience;pandemic insurections:riots:labor disputes;labor or material shortages;sabotage;restraint by court order or
pubic authority(whether valid or invalid), and action or non-action by or inability 10 obtain or keep In force the necessary governmental
auhorizalionns,permits,licenses,certificates or approvals if not caused by Company and the requirements of any applicable government In
any manner that diverts either the material or the finished product to the direct or indirect benefit of the government.
17. General. Except as provided below to the maximum extent provided by law, this Agreement is made and shall be interpreted and
enforced in accordance with the laws of the state or province in which the Services are performed without regard to choice of law principles
Mich might olhenvlse call for the application of a different slate's or province's law. Any dspute arising under relating to this Agreement that
is not disposed of by agreement shall be derided by htigabon in a court of competent jurisdiction located in the slate or province in which he
Services are performed. Any action or suit arising out of or related to this Agreement must be commenced within one year after the cause of
action has accrued. To the extent the premises are owned andfor operated by any agency of the United States Federal Govemmerit,
determination of any substantive issue of law shall be according to the United Stales Federal Common law of Government contracts as
enunciated and appled by Federal judicial bodies and boards of contract appeals of the Federal Government.This Agreement conlams all of
the agreements,representations and understandings of the parties and supersedes all previous understandings,commitments or agreements,
oral or written,related to the Services.No documents shall be Incorporated herein by reference except to the extent Company is a signatory
thereon. If any term or condition of this Agreement is invalid, illegal or Incapable of being enforced by any rile of law, all other terns and
conditions of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance of the transaction
contemplated hereby is not affected In a manner adverse to any party hereto. Customer may not assign,transfer,or convey this Agreement,
or any pail hereof,without the written consent of Company. Subject to the foregoing,this Agreement shall bind and Inure to the benefit of the
parties hereto and their permitted successors antl assigns. This Agreement may be executed in several co titerparis,each of which when
executed shall be deemed to be an original,but all together shall constitute but one and the same Agreement. A fully executed facsimile copy
hereof of the several counterparts shall suffice as an original.No modifications-additions or changes may be made to this Agreement except
in a writing signed by Company.No failure or delay by the Company In enforcing any right or exercising any remedy under this Agreement shall
be deemed to be a waiver by the Company of any right or remedy
18. Equal Employment Opportunity/Affirmative Action Clause. Company is a United States federal contractor that complies fully with
Executive Order 11246.as amended,and the applicable regulations contained In 41 C.F.R.Pans 60.1 through 60.60,29 U.S.C.Section 793
and the applicable regulations contained in 41 C.F.R.Part 60-741;and 38 U.S.C.Section 4212 and the applicable regulations contained in 41
C F.R Part 60-250;and Executive Order 13496 and Section 29 CFR 471.appendix A to subpart A,regarding the notice of employee rights in
the United States and with Canadian Charter of Rights and Freedoms Schedule B to the Canada Act 1982(U.K.)1982,c.11 and applicable
Provincial Human Rights Codes and employment law in Canada.
19. U.S.Government Contracts.
The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that all items or
services ordered and delivered under this Agreement/Purchase Order are Commercial Items as defined under Part 12 of the Federal
Acquisition Regulation(FAR).In particular,Company agrees la be band only by those Federal contracting clauses trial apply to"commercial'
suppliers and that are contained in FAR 52.212-5(e)(1). Company complies with 52.219-8 or 52.219.9 in its service and Installation
contracting business.The following provision applies only to Indirect sales by Company to the US GovemmeM. As a Commercial Item
Subcontractor,Company accepts only the following mandatory flow down provisions: 52.219-8.52,222-26;52.222-35;52-222.36;52.222.39;
52.247-64.If the Services are in oc nneclion with a U.S.government contract.Customer agrees and hereby certifies that it has provided and will
provide current,accurate.and complete information,representations and certifications to all government officials,including but not limited to
the contracting officer and officials of the Small Business Administration,on all matters related to the prime contract,irctudi g but not limited to
all aspects of its ownership, eFgili ity, and performance. Anything herein notwithstanding, Company will have no obligations to Customer
unless and until Customer provides Company with a true,correct and complete executed copy of the prime contract. Upon request,Customer
will provide copies to Company of as requested mitten communications with any government official related to the prime contract prior to or
concurrent with the execution thereof,including but not Iknted to any communications related to conlractofs Customer's ownership,eligibility
or performance of the prime contract. Customer will obtain "lien authorization and approval from Company prior to providing any
government official arry information about Company's performance of the Services that are the subject of this offer or agreement,other than the
Proposal or Ids Agreement.
20. Limited Waiver of Sovereign Immunity. If Customer Is an Indian tribe (in the U.S.) or a First Nation or Band Council(in Canada),
Customer,whether acting in its capacity as a government,governmental entity,a duly organized corporate entity or otherwise,for Itself and for
its agents-successors,and assigns:(1)hereby provides this Iknhed waiver of its sovereign immunity as to any damages,claims,lawsuit,or
cause of action(herein'Action')brought against Customer by Company and arising or alleged to arise out of the furnishing by Company of any
product or service under this Agreement,whether such Action is based In contract,ton.strict liability,civil liability or any other legal theory,(2)
agrees that jurisdiction and venue for any such Action shall be proper and valid(a)if Cuslaner is In the U.S.,in any state or United Slates court
located in the state in which Company is perfomring this Agreement or(b)if Customer is in Canada, in the superior court of the province or
territory in which the work was performed;0)expressly consents to such Action,and waives any objection to jurisdiction or venue;(4)waives
any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and(5)
expressly acknowledges and agrees[hat Company Is not subject to the jurisdiction of Customer's tribal court or any similar tribal forum,that
Customer will not bring any action against Company in tribal court,and that Customer will not avail itself of any ruling or direction of the tribal
court permitting ordlrecting it to suspend Its payment or other obligations under this Agreement. The individual signing on behalf of Customer
warrants and represents that such Individual Is duly authorized to provide this waiver and enter Into this Agreement and that this Agreement
conslhules the valid and legally binding obligation of Customer,enforceable in accordance with its terms.
1.10.48(1114)
Supersedes 1-10.48(0614)
13
02016 Trans Alt rights reserved Page 5 of 5 Trans Service Quote
TXWE
Safety Building Services
Trane's Safety Standard
Trane is committed to providing a safe work environment for all employees and to preventing accidents in its
business operations. To accomplish our objectives Trane has instituted safety programs,procedures and training
that incorporate a progressive approach to injury prevention.
Proven Safety Success
Trane's safety culture in North America is unparalleled in the building services industry and has demonstrated
proven results via continuous reduction of injury rates.
Trane Injury Rates v, Industry Competitors
Since 2003 the US Bureau of Labor Statistics records reflect Trane's Total Recordable Rate(TRIR)and Days
away from work(DAFW)rate have been significantly lower than HVAC repair and maintenance contractors and
Specialty Trade contractors(construction).Trane's safety culture in America is unparalleled in the building
services industry and has demonstrated proven results via continuous reduction of injury rates.
Trane's incident(OSHA)rates are consistently 50-70% below the industry average. This outstanding safety
achievement is the end result of the rigorous team oriented approach to our safety program that creates
accountability and empowerment in all employees and management and fuels our institutional safety culture. This
is the key to our continual improvement.
Safety Tools, Training & Expertise
Trane's service and contracting technicians are not only among the most skilled in the industry they are also
extensively trained in safe work procedures. Our technicians receive safety training,equipment, tools,
procedures, and management support to identify jobsite hazards and take appropriate measures to prevent
personal injuries. The resources available to Trane technicians include:
• Safety Training—20 hrs per year, including classroom and web-based platforms.
-Topics include,but are not limited to, Lockoutrragout, Confined Space Entry, Hazard Communication,
Respiratory Protection, Hearing Conservation, Excavations, Scaffolding, Rigging, Powered Industrial Truck
operation, Ladders,Vehicle Safety, Fire Protection, PPE, Emergency Response, First Aid/CPR.
• Electrical Safety—NFPA 70E compliant—electrical PPE; flame-resistant clothing; training.
• Fall Protection—full complement of fall arrest and fall restraint equipment for each technician.
• Ergonomics—custom-designed for HVAC field technicians, includes training,material handling equipment
and procedures.
' � fl .'ice :.' •... _.
WE MANE 601CIX6S WJI!N 8MER FW LIFE
- ; TAWE
Sanding Services
Safety Tools, Training & Expertise (continued)
Smith System Safe Driving Program—Trane's safety Managers are certified instructors;safety Managers train
technicians; 1-BOO'How's My Driving?* stickers are located on the back of service vehicles.
• USDOT compliance—technicians scheduled within Material of Trade and Hours of Service limits and are fully
qualified under Department of Transportation rules for driving commercial motor vehicles with GVWR
>10,000 and 26,000 lbs.
• Refrigerant Management—Service technicians are trained to manage refrigerant in accordance with U.S.
EPA rules using a sophisticated electronic tracking system developed by Trane.
• Empowerment-Technicians are empowered with full management support to address safety hazards as they
see fit. If ever in doubt about how to do a job or task safely,the technician is required to ask a qualified person
for assistance before proceeding with work.
Management Leadership and Commitment
Accident prevention is a primary responsibility of management at Trane. Trane's safety culture is based on the
following management principles:
• Leadership at the local level manages the local organization's safety performance.
• Management is financially accountable for safety performance.
• Local management is actively engaged in risk reduction activities and training and manages safety
performance outcomes.
• Management clearly communicates to all Trane employees their safety expectations and strongly enforces
compliance with those expectations.
• Employees are held accountable when they fail to meet safety expectations.
Local management and supervisory personnel at the local level are responsible for implementation of the fallowing
safety program elements:
• The Safety Management System developed by Trane—developed in accordance with OHSAS 18001.
• Audits and Inspections—Supervisors,Middle and Upper Managers must conduct field inspections. Corporate
Safety conducts detailed compliance and management systems audits.
• Company safety compliance programs—ensure that they are fully implemented.
• Safety and environmental performance—tracked using a Balanced Scorecard with leading and lagging
indicators and metrics.
• Subcontractor Qualification—implement this process to promote safety and safety plan compliance on
mufti-employer job sites.
• Six Sigma and Lean—use these productivity tools to enhance safety on job sites.
• Drug and Alcohol Policy—mandatory DOT required for-cause and post-accident testing after recordable
injuries and property damage.
• Motor Vehicle Records Search—annual checking of driving records of employees driving company vehicles.
Jobsite Safety Equals Customer Value
At Trane safety is part of our culture for every employee. What this means to our customers is fewer job site
accidents and the delays and liability concerns that come along with them. What this means to our staff is greater
confidence in the practices and procedures they use on the job and the pride that comes from working for one of
the premier service organizations in the world. Tighter safety standards and fewer accidents can also lead to
better on-time project completion and higher quality results.
When you use Trane Building Services to install, maintain or upgrade your building systems you will take full
advantage of our superior safety program, low incident rates and subcontractor safety management procedures.
These help you manage project risk more effectively than you could using multiple contractors or even a single
prime contractor with a less impressive safety record.
r•r i,
K MAKE 60O NZ KVRK BFFIEH fOR LIFE 15
Q H.T Mechanic al
-51 Lic. 809068
#
A�CGNDIONG•HEATING•REFRIGERTION 760-449-4712HN
htlmechanical@yahoo.com
Proposal
Date: April 5, 2016
City of Palm Springs
Attn: Mitch Taylor
Project: Rebuild chiller with new motor. (CVHE036F) (L91K08700)
Scope of Work:
Provide all services in accordance with local codes and acceptable standards in the
industry.
All Work shall include the following:
Recover 750#of Rl I
Weigh recovered refrigerant and report to customer.
Tear down chiller and inspect all internal seals, spacers, and check tolerance.
Replace shorted Centravac motor with Trane Service First Motor.
Replace 3rd stage seal.
Replace 3r4 stage discharge o ring to condenser.
Replace rupture disk and hot gas bypass valve gaskets.
Replace 2nd stage block off plate gasket.
Rebuild oil sump assembly with new oil pump and motor.
Rebuild 1st and 3rd stage vane assembly.
Rebuild ist stage vane tang assembly
H.T.L. Mechanical •46285 Cameo Palms Dr., La Quinta,CA 92253 . 760-449-4712
N 11 �6 29"* Li H.7 Mechanical
11 ��,,JJ Lic.#809068
01 AIR CONINTIONING•HEATING•REFRIGERATION 760-449-4712
htlmechanical@yahoo.com
Warranties:
90 days from completion date.
Pricing:
Price includes labor, parts, and applicable taxes required to complete this project.
Total amount: $69,000.00. Sixty Nine Thousand and no/100 USD
Payment Terms: Final payment due upon completion. Please make check to
HTL Mechanical, Inc.
After 20 days, HTL Mechanical, Inc. may bill a service charge of 1.5% on unpaid balances.
AGREEMENT:
It is agreed that HTL Mechanical, Inc. will supply materials and services specifically listed
herein. Any work in addition to that described in this proposal will be performed only with
written authorization at the extra charge quote. Labor quoted herein is based on a
standard 8 hour workday, 8:00 am to 5:00 pm, Monday through Saturday. Overtime will
not be performed unless authorized in writing by Howard T. Lane, at the applicable
additional rates.
Thank you for giving HTL Mechanical, Inc. the opportunity to serve you. We ask that you
read this contract in its entirety. Upon acceptance of this proposal please sign, date and
email back to htlmechanical(&yahoo.com the last page.
Please feel free to contact me with any questions or concerns at (760) 4494712
Respectfully submitted,
Howard T. Lane, President
17
H.T.L. Mechanical •46285 Cameo Palms Dr., La Quinta,CA 92253 .760-449-4712
.L Mechanical
T HAIR ✓• � H TL#809068
CONDITIONING•HEATING•REFR`GERATION 760-449-4712
htlmechanical@yahoo.com
The foregoing proposal is accepted by
Signature Name Date:
H.T.L. Mechanical •46285 Cameo Palms Dr., La Quinta,CA 92253 • 760-449-4712