HomeMy WebLinkAbout7/6/2016 - STAFF REPORTS - 5.E. ��F PALM sp9
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City Council Staff Report
NEW BUSINESS
DATE: July 6, 2016
SUBJECT: PROVIDE STAFF DIRECTION REGARDING POTENTIAL DAY
PROGRAM AT ROY'S DESERT RESOURCE CENTER AND FOR
OPERATION OF THE PROGRAM FOR A FOUR-MONTH PERIOD.
FROM: David H. Ready, City Manager
BY: Community & Economic Development Department
SUMMARY
Direction is sought concerning developing and funding a program recommended by the
City Council Homelessness Subcommittee. The potential program would open Roy's
Desert Resource Center during daytime hours to provide focused educational, job
preparation, and case management services to clients there. The program is proposed
for a period of four months, at the end of which time it would be evaluated for
effectiveness in accelerating the pace at which clients are able to move into
independent living.
RECOMMENDATION:
1. Review the proposed Day Program and provide staff direction concerning
development of details of the program and negotiation of an agreement for its
implementation.
STAFF ANALYSIS:
Roy's Desert Resource Center ("Roy's") has received diminishing levels of funding in
recent years and, as a consequence, has not been able to provide daytime operations
in addition to overnight services. In order to reduce operational costs, the center houses
fewer clients than its full capacity, and requires that all residents leave the facility
between 8:00 a.m. and 5:00 p.m., daily. This allows Roy's to be operated by fewer paid
employees, but it also reduces the time during which residents can receive assistance
with computer skills training, employment coaching, access to education, and case
management services.
The City Council's Homelessness Subcommittee has worked with Jewish Family
Services, the nonprofit operator of Roy's, to design a daytime program to facilitate the
ITEM NO.
City Council Staff Report
July 6, 2016— Page 2
Day Program for Roy's Desert Resource Center
efforts of job-seekers. This program would staff the center with a case manager, a client
specialist, and volunteers between 8:00 a.m. and 5:00 p.m. to focus efforts with
individuals on resume writing, employment/interview readiness, and apartment
searches. The goal of the daytime program, and the criteria by which success would be
measured, is a reduction in the average time an individual stays at Roy's before being
able to move out and live independently.
Staff requests that the City Council provide direction regarding participation in the
proposed day program. If the City Council chooses to appropriate money for this
program from the General Fund reserves, staff can negotiate a written agreement with
CVAG, the organization which contracts with Jewish Family Services, to outline the
program details and return to the City Council for formal consideration of the program
and the negotiated agreement.
FISCAL IMPACT
The City Council approved the Fiscal Year 2016-17 budget with $103,000 allocated to
Roy's Desert Resource Center. This amount will be applied to the cost of running the
existing programs, which include case management, apartment searches, and job
readiness training in the evening hours. No money is budgeted in the 2016-17 fiscal
year for the new daytime program discussed here, and would require a supplemental
appropriation from the General Fund.
The cost of running this program for a four month period is estimated to be $71,300.
This estimate is based upon leveraging the City's investment to get donations of
necessary furniture, volunteer instructors for computer training, and County installation
of donated computer equipment. It is also based upon an estimated 25 people per day
participating in the program. Because the actual cost of the program is dependent upon
the number of participants, staff advises that, if the City Council chooses to implement
the program, they should budget $75,000 for the four month program period.
1
Lauri Aylaian, Director Da d H. Ready, Esq., Ph.
Community & Economic Development City Manager
Attachments: Extended Stay Day Program for RDRC Proposal
02
EXTENDED STAY DAY PROGRAM FOR RDRC
Jewish Family Service of San Diego (1FSSD) is proposing the following day time services for individuals
residing at Roy's Desert Resource Center. This proposal incorporates services that allow for clients of
Roy's to extend their day at the Shelter through the hot weather season, utilizing that time to learn
computer skills, interview techniques and receive more intensive case management services.
Services will be provided for the period 7/18/16 through 10/31/16. This start date is contingent on
obtaining furnishings for the multi-purpose room where the activities will occur and the County being
able to provide the appropriate internet access by the proposed start-up date. Lunch and cold water
will be available. Clients must adhere to all house rules and stay within the dedicated area of the shelter.
There will be no access to the dorm or kitchen areas.
To accommodate clients, the multipurpose room will be reconfigured with sofas, chairs and tables for
studying, and employment or housing-related activities.
Staffing
To assure the highest quality of services,JFS is proposing to hire the following staff through Select
Staffing, a temporary staffing agency in Palm Springs.
1.5 FTE Client Specialists—The purpose of this position is to stock and clean the facility areas
that will be utilized. The Specialists will assure client safety and wellbeing while making clients
comfortable within the scope of services available during this extended stay period. Duties of
this position include: maintaining the restrooms in the front lobby, maintaining the water and
lunch station, cleaning and assisting clients as necessary. Staff will be trained to deescalate
situations that can occur between clients as well as offer them "smoke breaks" and maintain
order and assist volunteers as needed.
•. 1.5 FTE Case Manager-This position will assist clients with activities to provide supportive
services and resources. Duties include:
o Maintain contact with clients to address barriers to success and potential areas of
growth
o Assist with resume writing and job searches
o Assist with housing resources
o Assist clients with scheduling of appointments and transportation
o Assist with preparation of forms and reports related to placement activities; track
participant activity and progress
o Coordinate volunteer scheduling
o Provide support to staff and volunteers
o Regularly interface with Roy's case managers to assure continuity of services
Infrastructure
The components of the Extended Stay Day Program will be primarily held in the Multi-Purpose room.
Case managers and volunteers will be enlisted to assist with resource development, such as resume
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June 27, 2016
EXTENDED STAY DAY PROGRAM FOR RDRC
writing, apartment searches, and interview/employment readiness training. Other than furnishings,
supplies and staffing, the current infrastructure will support the proposed activities.
Hours of Operation
All services will be provided between the hours of 8:00 am and 5:00 pm seven days/week through the
summer heat season.
Cost
Please see attached budget which is predicated on the assumptions:
• Staffing is for 8 hours a day seven days a week.
• No additional transportation will be provided for the extended stay program.
• Estimated number of attendees will be between 25 and 30 each day.
• Budget is based on a cost reimbursement basis. Depending on utilization, costs may be less
than budgeted. There will be no increase in costs unless approved by the City of Palm Springs.
To the greatest extent possible, volunteers will be used for supportive services including class instruction
and job readiness skills.
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June 27, 2016
ROY'S DAY PROGRAM WITH COMPUTER LAB
LINE ITEM COST JUSTIFICATION
Personnel
Client Specialists 15,300.00 17 r.X 40 hours/wk. X 15 weeks
Case Manager $ 23,400.00 1.5 FTE @ $26/hr. X 37.5 hours/wk. X 15 weeks
s
Total Personnel $ 38,700.00 (includes benefits, background checks, etc.)
Operational Costs
Food 22,050.00 Lunc es-3 X 7 ea X 105 days
Furniture $ - !Assumed this will be donated
Background checks for volunteers $ 175.00 '$35 each for five individuals
IT costs $ - Assumed to be donated by County
Training Software &software license $ 575.00 Based on historical information
Supplies $ 500.00 Paper, pens, supplies for activities
Total Operational Costs $ 23,300,00
Administrative reporting, accounting, contract
compliance,facilities and insurance coordination,
information technology, marketing&outreach,
Admistrative Support $ 9,300.00 supervision and human resources.
Total Program Budget $ 71,300.00
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June 27, 2016