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HomeMy WebLinkAbout06342 - AIDS ASSISTANCE PROGRAM CDBG SUBRECIPIENT AGR SUBRECIPIENT AGREEMENT THIS AGREEMENT (herein "Agreement"), is made and entered into this `2.8 day of August , 2013, by and between the CITY OF PALM SPRINGS, (herein"City), a municipal corporation and charter city, and the AIDS Assistance Program , (herein "Provider"). WHEREAS, the City has entered into various funding agreements with the United States Department of Housing and Urban Development ("HUD"), which agreements provide funds ("CDBG Funds") to the City under the Federal Housing and Community Development Act of 1974 (42 U.S.C. Section 5301 et seg.), as amended from time to time (the "Act"), and the regulations promulgated thereunder(24 C.F.R. Section 570 et sec. ("Regulations"); and WHEREAS, the Act provides that the City may grant the CDBG Funds to nonprofit organizations for certain purposes allowed under the Act, and WHEREAS, the Provider is a nonprofit organization which operates a program which is eligible for a grant of CDBG funds and the City desires to assist in the operation of the program by granting CDBG Funds to the Provider to pay for all or a portion of those costs incurred in operating the program permitted by the Act and the Regulations on terms and conditions more particularly set forth herein,- NOW, THEREFORE, the parties hereto agree as follows: 1.0 SERVICES OF PROVIDER. 1.1 Scope of Services. Provider agrees to provide to City all of the services specified and detailed in its application for funding and Exhibit A, and to conduct all programs specified therein in a manner to reflect credit upon the City and Provider. Provider represents and warrants to City that it is able to provide, and will use funds granted by the City to provide the services represented in the Provider's application for funding. City provided funds shall be used only for those purposes specified in such application. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Reports. No later than ten (10) days prior to any payment date specified in Section 2.2, within ten (10) days following the termination of this Agreement, and at such other times as the Contract Officer shall request, Provider shall give the Contract Officer a written report describing the services provided during the period of time since the last report and accounting for the specific expenditures of contract funds hereunder, if applicable. At the times and in the manner required by law, the Provider shall provide to the City, the Department of Housing and Urban Development, the Comptroller General of the United States, any other individual or entity, and/or their duly authorized representatives, any and all reports and information required for compliance with the Act and the Regulations. 1.4 Financial Reporting, Any Provider receiving or due to receive or due to receiver $20,000.00 or more from the City during the 2013 — 2014 Fiscal Year shall provide to City a financial statement prepared by a recognized accounting firm approved by or satisfactory to City's Finance Director completed within the most recent twelve (12) months showing the Provider's financial records to be kept in accordance with generally accepted accounting standards. The report shall include a general ledger balance sheet which identifies revenue sources and expenses in sufficient detail to demonstrate contract compliance and be balanced to bank statements. Any organization receiving or due to receive less than $20,000.00 in the current fiscal year from the City shall provide a copy of the organization's most recent charitable trust report to the Attorney General, or other financial information satisfactory to City's Finance Director. The financial information provided for in this paragraph shall be furnished not later than January 31 st of the current fiscal year. dl�i�iliar.i A{+ NOR AGREEMNh 2.0 COMPENSATION. 2.1 Contract Sum. The City shall pay to the Provider on a reimbursable basis for its services a sum not to exceed SIXTEEN THOUSAND, NINE HUNDRED AND EIGHTY-EIGHT DOLLARS ($16,988.00)(the"Contract Sum") in accordance with the Budget attached hereto in Exhibit B and incorporated herein by this reference; and as herein provided. The budget cost categories set out in Exhibit B are general guidelines and if mutually agreed by both parties, may be amended administratively by no more than 10%, without the requirement of a formal amendment to this Agreement, but in no event shall such adjustments increase the Contract Sum. The Provider shall submit to the City monthly statements on reimbursable expenditures pursuant to the attached Budget along with pertinent supporting documentation. The City shall promptly review the monthly expenditure statements and, upon approval, reimburse the Provider its authorized operating costs. 2.2 Payroll Records. In cases where the contract sum will reimburse payroll expenses as part of operations, the Provider will establish a system of maintaining accurate payroll records which will track daily hours charged to the project by the Provider's respective employees, as set forth in OMB Circular A-1 22 Attachment 8.6. 2.3 Draw Downs. Failure by Provider to request reimbursement or encumbrance of at least 25% of the total grant by the end of each fiscal year quarter (September 30, December 30, March 31, and June 30)shall result in the immediate forfeiture of 25% of the total grant. 3.0 COORDINATION OF WORK. 3.1 Representative of Provider. The following principals of Providers are hereby designated as being the principals and representatives of Provider authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Mark Anton, CEO/Executive Director 3.2 Contract Officer. The Contract Officer shall be such person as may be designated by the chief administrative officer of City. 3.3 Prohibition Against Subcontracting or Assignment. Provider shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. Neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of the City. 3.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Provider, its agents or employees, perform the services required herein, except as otherwise set forth herein. Provider shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Provider shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.0 COMPLIANCE WITH FEDERAL REGULATIONS. 4.1 The Provider shall maintain records of its operations and financial activities in accordance with the requirements of the Housing and Community Development Act and the regulations promulgated thereunder, which records shall be open to inspection and audit by the authorized representatives of the City, the Department of Housing and Urban Development and the Comptroller General during regular working hours. Said records shall be maintained for such time as may be required by the regulations of the Housing and Community Development Act, but in no case for less than five years after the close of the program. -2 - 4.2 The Provider certifies it shall adhere to and comply with the following as they may be applicable: (a) Submit to City through its Community and Economic Development Department semi-annual reports on program status; (b) Section 109 of the Housing and Community Development Act of 1974, as amended and the regulations issued pursuant thereto; (c) Section 3 of the Housing and Urban Development Act of 1968, as amended; (d) Executive Order 11246, as amended by Executive Orders 11375 and 12086, and implementing regulations at 41 CFR Chapter 60; (e) Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107, (f) Section 504 of the Rehabilitation Act of 1973 (P.L. 93-112), as amended, and implementing regulations; (g) The Age Discrimination Act of 1975 (P.L. 94-135, as amended, and implementing regulations; (h) The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition at 24 CFR Part 42, (1) The restrictions prohibiting use of funds for the benefit of a religious organization or activity as set forth in 24 CFR 570.200 0). (j) The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issued to implement and requirements; (k) The Program Income requirements as set forth in 24 C.F.R. 570.504(c) and 570.503(b)(8), (1) The Provider is to carry out each activity in compliance with all Federal laws and regulations described in 24 C.F.R. 570, Subpart K, except that the Provider does not assume the City's environmental responsibilities described at 24 C.F.R. 570.604, nor does the Provider assume the City's responsibility for initiating the review process under the provisions of 24 C.F.R. Part 52; (m) Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution; (n) The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234); (o) The regulations, policies, guidelines and requirements of 24 CFR 570; the "Common Rule", 24 CFR Part 85 and subpart J, OMB Circular Nos. A-102, Revised, A-87, A-110 and A-122 as they relate to the acceptance and use of federal funds under the federally- assisted program, - 3 - (p) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and implementing regulations issued at 24 CFR Part 1; (q) Title VIII of the Civil Rights Act of 1968 (P.L. 90-284)as amended; (r) The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et sec.); (s) Maintain property inventory system to numerically identify HUD purchased property and document its acquisition date as is set forth in OMB Circular A-110 Attachment N Property Management Standard 6d; and (t) Reversion of asset. Upon the Expiration of the agreement, the subrecipient shall transfer to the City any CDBG funds on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. Additionally, any real property under the subrecipients control that was acquired or improved in whole or in part with CDBG funds (including CDBG funds provided to the subrecipient in the form of a loan) in excess of$25,000 is either: (i) Used to meet one of the national objectives in Section 570208 (formerly Section 570.901) until five years after expiration of the agreement, or for such longer period of time as determined to be appropriate by the City; or (ii) Not used in accordance with paragraph (s)(i) above, in which event the subrecipient shall pay to the City an amount equal to the current market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for the acquisition of, or improvement to, the property. The payment is program income to the City. (No payment is required after the period of time specified in paragraph (s) of this section.) (u) Such other City, County, State, or Federal laws, rules, and regulations, executive orders or similar requirements which might be applicable. 4.3 The City shall have the right to periodically monitor the program operations of the Provider under this Agreement. 5.0 INSURANCE AND INDEMNIFICATION. 5.1 Insurance. The Provider shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against claims for injuries against persons or damages to property resulting from Provider's acts or omissions arising out of or related to Provider's performance under this Agreement. Provider shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' prior written notice of the proposed cancellation to City. A certificate evidencing the foregoing and naming the City as an additional insured shall be delivered to and approved by the City prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Provider's obligation to indemnify the City, its officers, or employees. The amount of insurance required hereunder shall be as required by the Contract Officer not exceeding One Million Dollars($1,000,000). -4 - 5.2 Indemnification. The Provider shall defend, indemnify and hold harmless the City, its officers and employees, from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys'fees, for injury to or death of person(s), for damage to property (including property owned by the City) arising out of or related to Contractors performance under this Agreement, except for such loss as may be caused by City's own negligence or that of its officers or employees. 6.0 DISCRIMINATION, TERMINATION AND ENFORCEMENT. 6.1 Covenant Against Discrimination. Provider covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them that there shall be no discrimination against or segregation of any person or group of persons on account of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, pregnancy, marital status, age, sex, sexual orientation, or any other basis Protected Characteristic by applicable federal, state or local law in the performance of this Agreement. Provider shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, physical or mental disability, national origin, ancestry or any other basis Protected Characteristic by applicable federal, state or local law. 6.2 Term. Unless earlier terminated in accordance with Section 6.3 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, but not exceeding one(1) year from the date hereof. 6.3 Termination Prior to Expiration of Term. Either parry may terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to the other party. Upon receipt of the notice of termination the Provider shall immediately cease all services hereunder except as may be specifically approved by the Contract Officer. Provider shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and City shall be entitled to reimbursement for any services which have been paid for but not rendered. 7.0 MISCELLANEOUS PROVISIONS. 7.1 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below, or such other addresses as may from time to time be designated by mail. TO CITY: City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, CA 92262.6959 Attn: City Manager WITH COPY TO: City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs, CA 92262-6959 Attn: City Attorney TO PROVIDER: AIDS Assistance Program—AAP P.O. Box 4182: 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 - 5 - 7.2 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. [ End —Signatures on Next Page] -6- CITY OF PALM SPRINGS ATTEST: a municipal corporation By: By ty Clerk 04 2d�2'O i 1 City Managerr'^ `( AP*ETOORM: GAPPROVED BY CITY COUNCIL By: QQ� ?IMA 130-Z Nal1 ? PROVIDER: Check one: _ Individual _Partnership X Corporation (Corporations require two notarized signatures: One signature must be from the Chairman of Board, President, or any Vice President. The second si nature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chile inancial ffcff ). By: 1 By: Notarized Signature of Chairman of Board, No arize igna re Secretary,Asst Secretary, President or any Vice President Treasurer,, A st Treasurer or Chief Financial Officer Name: M �_ A-1 yoj Name: yQ-tl'71+y�Y ►AA-ar,[ c' Title: Cern Title: aECl2LT)412—Y State of / - = State of L-4 County o/�f�1�U- O:z��r5��5�� County/of zzie `ss On A'j V S r ZYr, 2.h{L'i''fr1.,3 before me, On d�Fa]�US T Z.t,r.��J 13 before me, 15h-� N _���IZIU&nally appeared �t �Yf ie ' f ��f1 ,personally appeared " — 'rD A..J who proved to 01-ftJ Tltt�rL�Y A/ �1�5L who proved to me on the basis of satisfactory evidence to be the person(s) me on the basis of satisfactory evidence to be the person(s) whose name(s)is/are subscribed to the within instrument and whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/shetthey executed the same in acknowledged to me that he/shelthey executed the same in his/her/their authorized capacity(ies), and that by histhef/their hislherltheir authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity signalure(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the upon behalf of which the person(s) acted, executed the instrument. instrument. I certify under PENALTY OF PERJURY under the laws of the I certify under PENALTY OF PERJURY under the laws of the Stale of California that the foregoing paragraph is true and State of California that the foregoing paragraph is true and correct. correct. WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature: Notary Seal: Notary Seal. =NbIll WELLS SHERRIE L.WELLS 679253 m `"'Cal'rfomla �' = COMM. #1679253 m OUNTY sW = ® otary PublioCelifomlaFEB 4,2014 RIVERSIDE COUNTY Comm.Exp.FEB 4 2D14 DaleC/CDBG132-14/AAP_SubrecipAgrmnt.Au913 - 7 - CITY OF PALM SPRINGS EXHIBIT A Scope of Services Proiect/Activity Title: Project Number: AIDS Assistance Program/ 0006 Home Bound Grocery Delivery Program Name/Address of Provider: AIDS Assistance Program -AAP PO Box 4182; 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 Objectives/Activities The intent of this program is to provide paramount nutritional support to low income (less than 170% of the National Poverty Guidelines) persons living with AIDS/HIV and their dependent children under the age of 18. This will be accomplished through monthly food voucher distribution which will reduce AAP's waiting list of eligible clients by including 25 adults and children living with HIV/AIDS. The program distributes $100 redeemable food vouchers at a local-area grocer for any item other than those classified as alcohol, tobacco and pet food. The Center of Disease Control had released a 2005 study on HIV/AIDS which cited the need for good nutrition to sustain the health of HIV positive individuals. The Provider shall be responsible for the completion of the following objectives/activities in a manner acceptable and satisfactory to the City and consistent with the standards required as a condition of providing these CDBG funds. Objective 1: Assist the City by timely providing any additional information requested. TARGET DATE ACTIVITY#1 On-Going Make readily available any information relative to the successful implementation of the activity. Objective 2: Establish and maintain a programmatic and financial record keeping process. TARGET DATE ACTIVITY#1 On-Going Establish and maintain an efficient program process/procedure for proper record keeping. Set-up a filing system for CDBG files only. Document and maintain all records related to this program in a stable and secure location. Objective 3: Advertise, market and publicize the program to facilitate positive promotion for all parties (i.e., Provider. City. CDBG. etc.). TARGET DATE ACTIVITY#1 On-Going Draft a promotional piece and submit to City for approval. Advertise in the Desert Sun. Submit final publication to City. Objective 4: Enroll and income qualify at least a total of twenty-five (25) very low income to moderate- income Palm Springs residents with new access to services. TARGET DATE ACTIVITY#1 On-Going Distribute food vouchers to twenty-five (25) Palm Springs residents. Maintain records of names, addresses, demographics and service dates for all assistance. Objective 5: Maintain records for all CDBG activities related to this program. TARGET DATE ACTIVITY#1 On-Going Document and maintain all records related to this program, including those required, in accordance with HUD Regulations, in a stable and secure location. ACTIVITY#2 On-Going Submit Semi-Annual reports—referenced Exhibit E. Objective 6: Manage/monitor program activities. TARGET DATE ACTIVITY#1 On-Going Perform monitoring activities necessary to ensure that the program is being conducted in compliance with the CDBG policies, federal regulations, and local statues, including Davis-Bacon Act, Copeland Act, and Non-discrimination/ EEO requirements. Objective 7: Establish New and/or Expanded Services for Seniors. At-Risk Youth, Severely Disabled Adults, and Special need Population. TARGET DATE ACTIVITY#1 On-Going Conduct program activities to improve availability/accessibility, as stipulated in the proposal. Objective 8: Provide an evaluation within fifteen (15) calendar days of the program completion or final reimbursement. TARGET DATE ACTIVITY#1 07/15/13 Provide an evaluation and final report on all programmatic and financial activities. General Administration Provide the management oversight and leadership to address specific operational tasks in meeting the established performance levels, as well as perform supportive activities (i.e., clerical, monitoring, etc.) CITY OF PALM SPRINGS EXHIBIT B Budget Summary Proiect/Activity Title: Project Number: AIDS Assistance Program/ 0006 Home Bound Grocery Delivery Program Name/Address of Provider: AIDS Assistance Program -AAP PO Box 4182; 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 COST CATEGORY CDBG OTHER TOTAL SHARE SOURCES COST 1 Personnel - 0 - - 0 - - 0 - 2 Consultant/Contract Services - 0 - - 0 - - 0 - 3 Travel - 0 - - 0 - - 0 - 4 Space Rental - 0 - - 0 - - 0 - 5 Consumable Supplies - 0 - - 0 - - 0 - 6 Rental, Lease or Purchase of - 0 - - 0 - - 0 - Equipment 7 Insurance - 0 - - 0 - - 0 - 8 Other $16,988. $564,000. $580,988. Food Vouchers TOTALS $16,988. $564,000. $580,988. If costs are to be shared by other sources of funding, including CDBG funds from other jurisdictions, identify the source of funding, grantor/lending agency, and cost category information. Other funding sources include fundraising activities conducted by AAP's Angel Donor Program, Desert Healthcare District, and other local governmental grants, all totaling $1,431,800. The Subrecipient shall receive reimbursements in accordance with the aforementioned cost categories and line items. The program will pay for $56.63 per month for each Palm Springs' resident, at a total amount not to exceed $16,988, approved by the Subrecipient and based upon the actual number of income eligible scholarships awarded in the prior period, shall be paid by the 30'"day of each month, provided that the payment application has been submitted to the City on or before the first working day of the month. The Subrecipient recognizes that the CDBG Funds are received from the HUD, and that the obligation of the City to make payment to Subrecipient is contingent upon receipt of such funds from HUD. In the event that said funds, or any part thereof, are, or become, unavailable, then the City may immediately terminate or amend this Agreement. Services are to be performed over the twelve-month period of this 2013 — 14 Program Year— July 1, 2013 through June 30, 2014. CITY OF PALM SPRINGS EXHIBIT C Insurance Inventory Proiect/Activity Title: Project Number: AIDS Assistance Program / 0006 Home Bound Grocery Delivery Program Name/Address of Provider: AIDS Assistance Program -AAP PO Box 4182, 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 INSURANCE INVENTORY LIABILITY INSURANCE POLICY Name of Provider's Insurance Company Travelers Insurance Co Effective Dates of Policy 04/19/13 to 04/19/14 Claims Made Policy I I Per Occurrence Policy / I Limits of Liability $2M General Aggregate Deductibles: Per Occurrence Annual Aggregate Additional Insured Endorsement (Certificate Holder) El Yes ❑ No Original Certificate of Insurance Attached ❑ Yes 121 No WORKER'S COMPENSATION POLICY Name of Provider's Insurance Company State Insurance Fund Effective Dates 10/01/12 to 10/01/13 Limits of Liability $1 M Per Occurrence Underlying Coverage Limits Unlimited Original Certificate of Insurance Attached 0 Yes 0 No AIDSA-1 OP ID: JU .a►�dRn CERTIFICATE OF LIABILITY INSURANCE °0910312013 09/03/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and condifions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement s PRODUCER Phone:760322-4466 wwE: Casswood Insurance Agency,Ltd. PHONE FM 560 South Passo Dorotea Ste 4 Fax:760322rf465 C , Arc No): Palm 3 rings,CA 92264-1434 EMAIL W Chad Ballard ADDRESS: INSU AFFORDING COVERAGE NAIC WSURERA;Travelers Insurance CO INSURED Aids Assistance Program euRERa:National Union Fire Insurance Mark Anton P.O. Box 4182 INSUr RC:Chubb&Son I Federal Ins Co Palm Springs,CA 92262 INSURER D: INSURERE: INSURER F COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LTRWilR TYPE OF INSURANCE POLICY NUMBER M MMIWM/W LINT$ GEERALLLABLITY EACH OCCURRENCE $ 1,000,00 A X COMMERGAL GENERAL LIABLITY X 66061SX424342 04/1912013 041192014 PREMISES Eaonurrence $ 100,00 CLAIMSMADE OOCCUR MED EXP[Anyone person) S 5,0 PERSONAL 9,ADV INJURY $ 1,DDO,O0 GENERAL AGGREGATE $ 2,000,00 GEN'L AGGREGATE LIMIT APPLIES PER'. PRODUCTS. AGG $ 2,000,00 X POUCY P 0 LOC $ LALROMOBILE LIABLITY COMMUNEDED SINGLE LIMIT $ 1,000,00 A X ANY AUTO SAIC10379012 06/1212013 06/12/2014 B DLY INJURY(Per person[ $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per eccitlen[) $ HIRED AUTOS NON-AUTOS WNED PROPERTY DAMAGE S Per accident Corn p&Coll Ded I$ 1,00 UMBRELLA LIAR OCCUR EACH OCCURRENCE 8 EXCESS LSAB CLAIMS MADE AGGREGATE $ OED I I RETENTION 9 $ WORKERS COMPENSATION WC STATU- OTH- APO EMPLOYERS'LMSIU11Y YIN ANY PROPRIETOR/PARTNER/E)ECUTIVE E L EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? NfA WandMeryln NHl If yes,descrum under EL DISEASE EA EMPLOYEE $ — DESCRIPTION OF OPERATIONS Oelow EL DISEASE-POLICY LIMIT $ B Umbrella BE015014040 10/1112012 1011112013 Umbrella 2,000,00 C D&O 81650335 05/1912013 05119/2014 Limit 1,000,00 DE=PTION OF OPERATIONS 1 LOCATIONS I VEHICLES (leach ACORD 101,Addl0onsul Remuks Schodule,If mom mace Is reRulmd) The City of Palm SLArin s, its officers, officials, employees and volunteers are named as additional insured. Claims related to this project, named insured's insurance coverage shall be primary and non-contrxbutary to any insurance maintained bt the certificate holder. (30) day notice will be given to City of Palm Springs in the event of cancellation or modification. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Palm Springs THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Attn: City Clerk ACCORDANCE WITH THE POLICY PROVISIONS. P.O.Box 2743 AUrHORIZ®REPRESEWATIVE Palm Springs,CA 92262 01988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: X-660619X4243-TIL-13 COMMERCIAL GENERAL LIABILITY CG 2010 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s : Locations Of Covered Operations Any person or organization that you are required to All insured premises and operations add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with re- spect to liability arising out of or related to your activi- ties as a real estate manager for that person or organ- ization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional exclu- organization(s) shown in the Schedule, but only sions apply: with respect to Iial ility for "bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury' caused, in whole or in part,, by: "property damage"occurring after: 1. Your acts or omissions or 1. All work, including materials, parts or equip- ment furnished in connection with such work, 2. The acts or omissions of those acting on your on the project (other than service, maintenance behalf; or repairs) to be performed by or on behalf of in the performance of your ongoing operations for the additional insured(s) at the location of the the additional insured(s) at the location(s) desig- covered operations has been completed;or nated above. 2. That portion of 'your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization oth- er than another contractor or subcontractor engaged in performing operations for a prin- cipal as a part of the same project. Name of Person or Organization: City of Palm Springs,PO Box 2743,Palm Springs, CA 92262 Attn: City Clerk a.)The City of Palm Springs, its officers,officials, employees and volunteers are named as additional insured. b.)For any claims related to this project named insured's insurance coverage shall be primary and non-contributory to any insurance maintained by the certificate holder. c.) 30 days notice of cancellation given to City of Palm Springs in the event of cancellation or modification to the stipulated insurance coverage. CG 20 10 07 04 ©ISO Properties, Inc., 2004 Page 1 of 1 O CERTHOLDER COPY SK STATE P.O. BOX 8192, PLEASANTON, CA 94588 FUND CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 09-04-2013 GROUP: POLICY NUMBER: 1423846-2012 CERTIFICATE ID: 11 CERTIFICATE EXPIRES:10-01-2013 10-01-2012/10-01-2013 THIS CERTIFICATE SUPERSEDES AND CORRECTS CERTIFICATE H 4 DATED 10-01-2012 CITY OF PALM SPRINGS SK ATTN CITY CLERK PO BOX 2743 PALM SPRINGS CA 92263-2743 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period that will expire or did expire as indicated above. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions, of such policy. Authorized Representative President and CEO EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. ENDORSEMENT N0015 ENTITLED ADDITIONAL INSURED EMPLOYER EFFECTIVE 2013-09-04 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. NAME OF ADDITIONAL INSURED: CITY OF PALM SPRINGS ENDORSEMENT N2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 10-01-2008 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER AIDS ASSISTANCE PROGRAM (NON PROFIT SK CORPORATION) DBA: AIDS ASSISTANCE PROGRAM PO BOX 4182 PALM SPRINGS CA 92263 [CSP,CSI iEv.1-20121 PRINTED : 09-04-2013 POLICYHOLDER COPY SK •cOMPENSAL71 P.O. BOX 8192, PLEASANTON, CA 94588 CERTIFICATE OF WORKERS' COMPENSATION INSURANCE ISSUE DATE: 09-04-2013 GROUP: POLICY NUMBER: 1423846-2012 CERTIFICATE 10: 11 CERTIFICATE EXPIRES:10-01-2013 10-01-2012/10-01-2013 THIS CERTIFICATE SUPERSEDES AND CORRECTS CERTIFICATE # 4 DATED 10-01-2012 CITY OF PALM SPRINGS SK ATTN CITY CLERK PO BOX 2743 PALM SPRINGS CA 92263-2743 This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period that will expire or did expire as indicated above. This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate of insurance may be issued or to which it may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions, of such policy. Authorized Representative President and CEO EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS: $1,000,000 PER OCCURRENCE. ENDORSEMENT #0015 ENTITLED ADDITIONAL INSURED EMPLOYER EFFECTIVE 2013-09-04 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. NAME OF ADDITIONAL INSURED: CITY OF PALM SPRINGS ENDORSEMENT #2065 ENTITLED CERTIFICATE HOLDERS' NOTICE EFFECTIVE 10-01-2008 IS ATTACHED TO AND FORMS A PART OF THIS POLICY. EMPLOYER AIDS ASSISTANCE PROGRAM (NON PROFIT SK CORPORATION) DBA: AIDS ASSISTANCE PROGRAM PO BOX 4182 PALM SPRINGS CA 92263 [CSP,CS] iEv.1-2012) PRINTED : 09-04-2013 CITY OF PALM SPRINGS EXHIBIT D Beneficiary Qualification Statement Project/Activity Title: Project Number: AIDS Assistance Program / 0006 Home Bound Grocery Delivery Program Name/Address of Provider: AIDS Assistance Program -AAP PO Box 4182; 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 BENEFICIARY QUALIFICATION STATEMENT This statement must be completed and signed by each person or head of household (legal guardian) receiving benefits form the described project/activity. Please answer each of the following questions. 1. How many persons are in your household? For this question a household is a group of related or unrelated persons occupying the same house with at least one member being the head of the household. Renters, roomers,or borders cannot be included as household members. 2. Circle your combined gross annual income(Riverside-San Bernardino-Ontario,CA MSA-12111112) AREA MEDIAN NUMBER OF PERSONS IN YOUR HOUSEHOLD: INCOME(AMI) 1 2 3 4 5 6 7 8 LEVEL EXTREMELY LO INCOME $13,400 $15,300 $17,200 $19,100 $20,650 $22,200 $23,700 $25,250 0-30%of AMf VERY LOW INCOME $22,300 $25,500 $28,700 $31,850 $34,400 $36,950 $39,500 $42,050 31-50%of AMI LOW INCOME $35,700 $40,800 $45,900 $50,950 $55,050 $59,150 $63.200 $67,300 51-80%of AMf MODERATE INCOME $62,650 $60,150 $67,650 $75,150 $81,200 $87,200 $93,200 $99,200 81-120% 3. What racelethnicity do you identify yourself as; please note that this self-identification is voluntary in accordance with equal opportunity laws? ❑ White ❑ American Indian or Alaska Native AND White ❑ Black/African American ❑ Asian AND White ❑ Asian ❑ Black/African American AND White ❑ American Indian or Alaskan Native ❑ American Indian/Alaska Native AND Black/African American ❑ Native Hawaiian or Other Pacific Islander ❑ Other: HISPANIC/LATINO ETHNICITY ❑ Yes ❑ No If yes, check one: ❑ Mexican/Chicano ❑ Puerto Rican ❑ Cuban ❑ Other: 4. Are you female Head of Household? ❑ YES ❑ NO 5. Do you have a disability? ❑ YES ❑ NO If YES, please describe: ACKNOWLEDGEMENT AND DISCLAIMER I CERTIFY UNDER PENALTY OF PERJURY THAT INCOME AND HOUSHOLD STATEMENTS MADE ON THIS FORM ARE TRUE. NAME: DATE: ADDRESS: PHONE NO: SIGNATURE: The information you provide on this form is confidential and is only utilized for Community Development Block Grant(CDBG) program purposes, a Federally-funded program,governmental reporting purposes to monitor compliance. CITY OF PALM SPRINGS EXHIBIT E Semi-Annual Program Progress Report Project/Activity Title: Project Number: AIDS Assistance Program / 0006 Home Bound Grocery Delivery Program Name/Address of Provider: AIDS Assistance Program -AAP PO Box 4182, 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 PROGRAM PROGRESS REPORT Period: DIRECT BENEFIT REPORT ♦ Number of First-Time Program Beneficiaries Serviced: #of Households #of Persons 0-30% below: 31-50% below: 51-80%below: 81-120% below: ♦ Number of First-Time Female Headed Households: ♦ Counts by Race/Ethnicity: White American Indian or Alaska Native AND White Black/African American Asian AND White Asian Black/African American AND White American Indian or Alaskan Native American Indian/Alaska Native AND Black/African American Native Hawaiian or Other Pacific Islander Other: HISPANIC/LATINO ETHNICITY: Mexican/Chicano Puerto Rican Cuban Other: ♦ Number of Disabled: ACCOMPLISHMENT NARRATIVE LEVERAGING RESOURCES NARRATIVE Signed Title Date CITY OF PALM SPRINGS EXHIBIT F Request for Reimbursement ProiecUActivity Title: Project Number: AIDS Assistance Program/ 0006 Home Bound Grocery Delivery Program Name/Address of Provider: AIDS Assistance Program -AAP PO Box 4182; 1276 N Palm Canyon Dr, Ste 108 Palm Springs, CA 92262-4429 BENEFICIARY QUALIFICATION STATEMENT }a ( 7 � � iliii ss - �j i I I ='�ZCdlrt t3gSCYt{811 G[SEIECtetmbels5tll@[fi•` R6il�bnl`6Sti191h£ �l l�i�� '.Aa2aurtt tcd f+ertadtsl iW _ .,) I�bNrkrt'u;ros Other Food Vouchers $16,988.00 � L _- $16 988 00 I CERTIFY THAT, (a) the City of PALM SPRINGS, as grantee of the CDBG, has not previously been billed for the costs covered by this invoice, (b) funds have not been received from the Federal Government or expended for such costs under the terms of the Agreement or grant pursuant to FMC-74-4 & 24 CFR Part 58;(c) this agency is in full compliance with all applicable provisions under the terms of the Contractor grant; and (d) this agency is in full compliance with all applicable tax laws and hereby affix original signatures. PREPARED BY: APPROVED BY: Name, Title, Date Name, Title, Date City of PALM SPRINGS Use Only Audited by: - Examined by: Approved by: If necessary, additional sheet(s) must be attached detailing cost breakdowns, and verified by original signatures.