HomeMy WebLinkAbout8/3/2016 - STAFF REPORTS - 1.O. QALM$A
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C4<IFOR City Council Staff Report
Date: August 3, 2016 CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 6 IN THE AMOUNT OF $177,480 TO
CONSULTING SERVICES AGREEMENT NO. A6401 WITH
NEWCOMB/ANDERSON/MCCORMICK, INC. FOR THE CITYWIDE
SOLAR PROJECT, CITY PROJECT NO. 15-03
From: David H. Ready, City Manager
Initiated by: Marcus L. Fuller, Assistant City Manager/City Engineer
SUMMARY
Approval of Amendment No. 6 to Consulting Services Agreement No. 6401 with
Newcomb/Anderson/McCormick adds Phase 5 "Construction Management Services for
Animal Shelter & Convention Center" to provide construction inspection and
management services for new solar systems to be installed at the City's Animal Shelter
and Convention Center, at an added cost of$177,480.
RECOMMENDATION:
1) Approve Amendment No. 6 to Agreement No. 6401, increasing the contract amount
by $177,480, for a total not to exceed amount of $520,878, with
Newcomb/Anderson/McCormick, Inc., for construction inspection and management
services; and
2) Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On September 18, 2013, the City Council approved an agreement with
Newcomb/Anderson/McCormick, Inc., ("NAM"), with an initial scope to perform
photovoltaic feasibility analysis related to potential development of photovoltaic ("PV")
systems at various City facilities. Also on September 18, 2013, the City Council
approved a funding agreement in the amount of $1,175,225 with South Coast Air
Quality Management District ("AQMD") for funding to install PV systems at four City
facilities, as follows:
ITEM NO. ,O
City Council Staff Report
August 3, 2016 -- Page 2
Approval of Amendment No. 5 to A6401
1) $284,915 for the Palm Springs Visitors Center
2) $311 ,680 for Fire Station #3
3) $190,365 for Train Station
4) $388,265 for the James O' Jessie Desert Highland Unity Center
The AQMD funds were awarded to the City through its application in May 2012 under
the AB 1318 Mitigation funds associated with the construction and operation of the
Sentinel Energy Project Power Plant near Desert Hot Springs.
Subsequently, NAM performed the feasibility analysis and on June 4, 2014, the City
Council received a presentation on the results of their analysis of 11 various City
facilities. At that time, the City Council approved Amendment No. 1 to the agreement
with NAM, in the amount of $85,000, for development of a Request for Proposals
("RFP") to solicit proposals from the solar industry for design-build of PV systems at the
11 City facilities originally included in NAM's scope of services.
On November 19, 2014, the City Council approved Amendment No. 2 to the agreement
with NAM, in the amount of $12,088, to include the four additional sites funded by the
AQMD grant as part of the comprehensive RFP being prepared for PV systems
Citywide. The full list of 14 City facilities included in the City's RFP for PV systems
included:
•S Animal Shelter ❖ Fire Station #4
❖ Convention Center ❖ Sunrise Plaza
❖ Community Center ❖ Tahquitz Creek Golf Course
❖ Demuth Park ❖ Train Station
❖ Downtown Parking Structure ❖ Visitor's Center
❖ Fire Station #1 ❖ Wastewater Treatment Plant
4• Fire Station #3 ❖ Unity Center
On January 21, 2015, the City Council received a presentation on the status of the
project, and approved the City's release of the RFP, identified as RFP 03-15, Design-
Build of Solar Electric Systems, which was officially released the next day.
On March 19, 2015, the City received 10 formal proposals various solar firms in
response to the RFP. On September 2, 2015, the City Council received an update and
report on the final selection of solar firms as evaluated by City staff, and authorized staff
to proceed with final contract negotiations with SunEdison and SolarCity for design-build
services for PV systems at various City facilities. At that time, the City Council approved
Amendment No. 3 to the agreement with NAM, in the amount of $30,625, for contract
negotiation and coordination services.
On October 7, 2015, the City Council adopted Resolution No. 23905 making certain
findings and authorizing the City Manager to enter into Design-Build contracts with
SolarCity for PV systems at the City's Wastewater Treatment Plant and Sunrise Plaza.
At that time, on October 7, 2015, the City Council also approved Amendment No. 4 to
the agreement with NAM, adding construction engineering support services (design 2
City Council Staff Report
August 3, 2016-- Page 3
Approval of Amendment No. 5 to A6401
review, technical oversight and commission services) at an additional cost of $69,650.
However, Amendment No. 4 did not include construction inspection and .management
services. Subsequently, on March 2, 2016, the City Council approved Amendment No. 5
to the agreement with NAM, in the amount of $97,185 for construction inspection and
management services associated with the design and installation of the Wastewater
Treatment Plant and Sunrise Plaza PV systems.
On June 23, 2016, the City Council adopted Resolution No. 24055 making certain
findings and authorizing the City Manager to enter into Design-Build contracts with
SolarCity for PV systems at the City's Animal Shelter and Convention Center, as further
detailed herein.
Animal Shelter Solar PV System
The Design-Build contract was approved for a 400.52 kW solar PV system capable of
initially producing (beginning in Year 1) a total of 722,940 kWh, which can offset 100%
of the typical annual electric load at the Animal Shelter of 646,102 kWh with the balance
of over-production net metered with electrical load at Demuth Park. The Design-Build
contract provides for a 25-year product warranty on the solar PV modules, a 20-year
minimum product warranty on power conditioning equipment, and a 10-year "no-cost
repair and component replacement" SolarCity guarantee for repairs and replacement
not covered by manufacturer's warranties. The capital cost for the Animal Shelter Solar
PV System was approved at $1,118,524 (or$2,792 per Waft). The conceptual layout for
the Animal Shelter Solar PV System is an array of ground-mount solar PV modules as
shown here:
_1Z
+.. .:•
Figure 1
03
City Council Staff Report
August 3, 2016--Page 4
Approval of Amendment No. 5 to A6401
Convention Center Solar PV System
The City Council approved an agreement with SolarCity to design, install, operate, and
maintain the Convention Center Solar PV System pursuant to a Power Purchase
Agreement ("PPA") for a 848.16 kW solar PV system capable of initially producing
(beginning in Year 1) a total of 1 ,309,002 kWh, which offsets 59% of the typical annual
electric load at the Convention Center of 731,495 kWh. The PPA is a turn-key contract
where SolarCity agrees to fund all costs to design, construct, operate, and maintain the
solar PV system for a 20-year period, and where the City agrees to purchase electricity
produced by the solar PV system at the fixed rate of $0.078 per kWh'. The conceptual
layout for the Sunrise Plaza Solar PV System is roof-mount solar PV modules on the
Library, Leisure Center, and Pavilion as shown here:
METERS&POINTS
�^ OF INTERCONNECTION +M' '
(LOCATION TBD)
PV ARRAY
L
_. .�. j ... .i ..... �. i
u t
Figure 2
' As a comparison, the City currently pays SCE an average rate of $0.164 per kWh at
the Convention Center; the PPA will lock in a rate of $0.078 per kWh (52% less than we
currently pay) fixed for the 20-year term of the PPA.
04
City Council Staff Report
August 3, 2016-- Page 5
Approval of Amendment No. 5 to A6401
Construction Phase Support
On the basis of the scope and complexity of the solar PV systems to be installed, staff
recommends that construction inspection and management services be directly
coordinated by NAM to ensure the PV systems to be installed and owned or leased by
the City are installed in accordance with the approved designs. NAM has provided a
proposal to the City to provide two scopes of work:
1. Construction engineering support services (design review, technical oversight and
commission services) at an additional cost of$67,550
2. Construction inspection services through an independent sub-consultant (Knowland
Construction) who specializes in solar PV system installation. The proposal includes
941 inspection hours providing up to 40 hours of inspection over a 6-month
construction period billed at $80 per hour with 198 hours of management oversight
to be provided by NAM, at an additional cost of $109,930.
Staff has prepared Amendment No. 6 to the agreement with NAM, which includes these
services at an additional cost of $177,480. A copy of Amendment No. 6 is included as
Attachment 1.
ENVIRONMENTAL IMPACT:
Construction of the Animal Shelter Solar PV System and Convention Center Solar PV
System are considered 'Projects' as defined by California Environmental Quality Act
("CEQA"). Pursuant to Section 15378(a) of Title 14 of the California Code of
Regulations, (the "CEQA Guidelines"), a 'Project' means the whole of an action, which
has a potential for resulting in either a direct physical change in the environment, or a
reasonably foreseeable indirect physical change in the environment, and that is (1) an
activity directly undertaken by any public agency including but not limited to public
works construction and related activities, clearing or grading of land, improvements to
existing public structures, etc.
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of CEQA. The Guidelines are required to include a list of classes of
projects which have been determined not to have a significant effect on the environment
and which are exempt from the provisions of CEQA. In response to that mandate, the
Secretary for Resources identified classes of projects that do not have a significant
effect on the environment, and are declared to be categorically exempt from the
requirement for the preparation of environmental documents.
With respect to the Animal Shelter Solar PV System, it is proposed to be installed on 1.5
acres of currently vacant land surrounding by urban uses located adjacent to the City's
Animal Shelter and Wastewater Treatment Plant, consistent with the applicable general
plan designation and all applicable general plan policies, applicable zoning designation
and regulations, on a project site that has no value as habitat for endangered, rare, or
05
City Council Staff Report
August 3, 2016-- Page 6
Approval of Amendment No. 5 to A6401
threatened species, and would not result in any significant effects relating to traffic,
noise, air quality or water quality. Pursuant to California Public Resources Code 21084,
and Section 15332 of the CEQA Guidelines, the Animal Shelter Solar PV System is
considered an "In-Fill Development Project," defined as a Class 32 Categorical
Exemption, and construction of the Animal Shelter Solar PV System is considered
Categorically Exempt from CEQA. A Notice of Exemption for the Animal Shelter Solar
PV System has been prepared and is recommended for approval by the City Council; a
copy of the Notice of Exemption is included as Attachment 2.
With respect to the Convention Center Solar PV System, it is proposed to be installed
on the roof of an existing building. Senate Bill 226, effective January 1, 2012, enacted
California Public Resources Code 21080.35, which created a new Categorical
Exemption under CEQA for the installation of solar energy systems, including
associated equipment, on the roof of an existing building or at an existing parking lot.
Therefore, the Convention Center Solar PV System is considered categorically exempt
from CEQA, and a Notice of Exemption has been prepared and will be filed with the
Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment
3.
FISCAL IMPACT:
The utility savings to be realized by the City with installation of the Solar PV Systems at
the City's Animal Shelter and Convention Center was identified to the City Council on
June 23, 2016, forming the basis for staff's recommendation to proceed with award of
design-build contracts with SolarCity for those two sites. Generally, the financial benefits
of these systems are described again in this report.
Animal Shelter Solar PV System
The City currently incurs an annual cost of $81,476 for electricity purchased for
operation of the City's Wastewater Treatment Plant. This cost is anticipated to escalate
to $156,637 over the next 20 years as a result of continued utility rate increases by
SCE, resulting in a total energy cost of 2,304,102. The Animal Shelter Solar PV System
will construct a 400.52 kW solar PV system capable of initially producing (beginning in
Year 1) a total of 722,940 kWh, which can offset up to 100% of the typical annual
electric load at the Animal Shelter of 646,102 kWh. The balance of over-production will
offset additional electric load at the adjacent Demuth Park.
Thus, the anticipated cost to purchase electricity from SCE in Year 1 will reduce from
$81,476 to $12,820 or less as a result of the power generated by the Animal Shelter
Solar PV System. The electrical production from the Animal Shelter Solar PV System
will result in an immediate offset (bill savings) of $68,656 or more in Year 1, with utility
bill savings escalating commensurate with anticipated utility rate increases, to an
estimated $119,544 or more in Year 20, resulting in a total utility bill savings of at least
$1,837,713 at the Animal Shelter.
06
City Council Staff Report
August 3, 2016-- Page 7
Approval of Amendment No. 5 to A6401
In addition to direct Animal Shelter savings, the Animal Shelter solar system will also
benefit two Demuth Park utility bills. The anticipated cost to purchase electricity from
SCE in Year 1 will reduce from $23,098 to $11,235 as a result of the power generated
by the Animal Shelter Solar PV System. The electrical production from the Animal
Shelter Solar PV System will result in an immediate offset (bill savings) of $11,862 in
Year 1, with utility bill savings escalating commensurate with anticipated utility rate
increases, to an estimated $20,018 in Year 20, resulting in a total utility bill savings of
$296,523 at the Demuth Park meters.
The total net benefit from the Animal Shelter solar system resulting from the offset of
energy at Animal Shelter and the two Demuth Park meters is estimated at $2,134,236
over 20 years.
Convention Center Solar PV System
Under its contract with SMG, the City pays SMG for operation and maintenance of the
City's Convention Center. As part of that contract, SMG currently pays all utility costs,
including electrical utility bills from SCE. SMG currently incurs an annual cost of
$326,549 for electricity purchased for operation of the Convention Center. This cost is
anticipated to escalate to $627,791 over the next 20 years as a result of continued utility
rate increases by SCE, resulting in a total energy cost of $9,234,706. The Convention
Center Solar PV System will construct a 848.16 kW solar PV system capable of initially
producing (beginning in Year 1) a total of 1,309,002 kWh, which offsets 59% of the
typical annual electric load at the Convention Center of 2,205,371 kWh. The PPA for the
Convention Center Solar PV System is a turn-key contract where SolarCity agrees to
fund all costs to design, construct, operate, and maintain the solar PV system for a 20-
year period, and where the City agrees to purchase electricity produced by the solar PV
system at the fixed rate of $0.078 per kWh.
Thus, the anticipated cost to purchase electricity from SCE in Year 1 will reduce from
$326,549 to $136,009 as a result of the power generated by the Convention Center
Solar PV System. The electrical production from the Convention Center Solar PV
System will result in an immediate offset (bill savings) of $190,540 in Year 1, with utility
bill savings escalating commensurate with anticipated utility rate increases, to an
estimated $338,783 in Year 20, resulting in a total utility bill savings of $5,158,720.
However, the avoided SCE utility costs occur through the purchase of electricity from
SolarCity at the fixed rate of $0.078 per kWh, which is anticipated to cost $102,102 in
Year 1, and reduces (due to reduced electricity production given degradation of the
solar PV modules over time) to an estimated cost of $92,827 in Year 20, for a total
estimated electricity cost of$1,947,895 over 20 years.
The net positive cash flow over the 20-year term of the PPA is $3,083,601.
07
City Council Staff Report
August 3, 2016-- Page 8
Approval of Amendment No. 5 to A6401
NAM Agreement
The City Council originally approved an agreement with NAM for $48,850 on September
18, 2013, for feasibility analysis of solar PV systems Citywide. The agreement and its
amendments are identified in the following Table:
Table of Agreement Costs Cost
Original Agreement (Feasibility Analysis) $48,850
Amendment No. 1 (Develop RFP) $85,000
Amendment No. 2 (Add 4 AQMD Grant Sites) $12,088
Amendment No. 3 (Contract Negotiations) $30,625
Amendment No. 4 (Construction Phase — SolarCity) $69,650
Amendment No. 5 (Construction Management Services — $97,185
WWTP & Sunrise Plaza Sites)
Amendment No. 6 (Construction Phase & Construction $177,480
Management Services - Animal Shelter & Convention
Center Sites
Total $520,878
Sufficient funding is budgeted and available in the Capital Project Fund, Account No.
261-9002-50000.
Prepared by: Approved by:
Marcus L. Fuller, PA, P.E., P.L.S. David H. Ready, Esq., P
Assistant City Manager/City Engineer City Manager
Attachments:
1. NAM Amendment No. 6
2. Animal Shelter Solar PV System Notice of Exemption
3. Convention Center Solar PV System Notice of Exemption
08
ATTACHMENT 1
09
AMENDMENT NO. 6
TO AGREEMENT NO. A6401
PHOTOVOLTAIC FEASIBILITY/RFP DEVELOPMENT SERVICES
THIS FOURTH AMENDMENT TO Agreement No. 6401 for consulting services, (herein
"Amendment") made and entered into on the _ day of 2016, by and between
CITY OF PALM SPRINGS, a California charter City and municipal corporation, (herein "City"),
and NEWCOMB/ANDERSON/MCCORMICK, INC., (herein "Consultant"), is hereby amended as
follows:
RECITALS
WHEREAS, City and Consultant entered into that certain Photovoltaic Feasibility Services (PV)
Agreement No. A6401 for a feasibility study of installing PV at various City facilities
("Agreement"), as dully amended from time to time; and
WHEREAS, the parties wish to amend the Agreement to add additional services associated
with Phase 5, "Construction Management Services for Animal Shelter & Convention Center," as
described on Exhibit "A", incorporated herein, whereby Consultant shall provide construction
management and inspection services as part of its assignment as the City's "Owner's
Representative" on the installation of PV systems by SolarCity Corporation at the Wastewater
Treatment Plant and Sunrise Plaza, as part of the Citywide Solar Project, City Project No. 15-
03.
Section 1. Scope of Services, Exhibit "A", is hereby amended by adding those services
identified as Phase 5, "Construction Management Services for Animal Shelter & Convention
Center," as identified in Exhibit "A" attached hereto.
Section 2. Section 3.2, Compensation of Consultant, is hereby revised to reflect the total
amended contract amount as herein specified by this Amendment. The Schedule of Fees,
Exhibit "A", is hereby amended and increased by $177,480 to add Phase 5, "Construction
Management Services for Animal Shelter & Convention Center," scope of work and is hereby
revised as follows:
Tasks from Proposal Amount
Initial Phase, Data Collection $8,400
Initial Phase, Site Visits/Analysis $8,400
Initial Phase, Feasibility Analysis $23,450
Initial Phase, Finalize Analysis $7,000
Initial Phase, Direct Costs $1,600
Total Initial Phase Cost $48,850
Tasks from Proposal Amount
Phase 1, Develop RFP $44,841
Phase 1, Solicitation Support $22,421
Phase 1, Proposal Evaluation $28,826
Phase 1, Direct Costs $1,000
Total Phase 1 Cost $97,088
Tasks from Proposal Amount
Phase 2, Contract Negotiations $30,625
10
Agreement No. 6401
Amendment No. 5
Page 2
Tasks from Proposal Amount
Phase 3, Construction Period
Services for SolarCity Sites $69,650
Tasks from Proposal Amount
Phase 4, Construction Management
Services for SolarCity Sites $97,185
Tasks from Proposal Amount
Phase 5, Construction Management Services
for Animal Shelter& Convention Center
$177,480
Total maximum contract amount $520,878
Section 3. Time for Completion, Consultant shall provide the services provided herein by this
Amendment as directed by City. Section 4.4 'Term" is hereby revised to reflect a new term
extending through December 31, 2017, unless otherwise extended by mutual written agreement
of the parties, and subject to termination pursuant to Section 4.5 of the Agreement.
Section 4. Full force and effect: Except as otherwise previously modified herein, all other
provisions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed and entered into this Amendment as of the
date first written above.
CITY OF PALM SPRINGS,
a California charter city and municipal
ATTEST: corporation
By: By:
James Thompson David Ready
City Clerk City Manager
APPROVED AS TO FORM:
By:
Douglas Holland
City Attorney
NEWCOMB/ANDERSEN/MCCORMICK, INC.
By:
Printed Name/Title
11
EXHIBIT "A"
12
f%ew1,um6 I Artdcreon I WC,,m-k
519120 f6
Phase 5 GYYnf Palm Sprlrgs Solar Proud Construction Panud Saivcaa lor-Amoctal SbelterE Convention Ganler
Newcomb Anderson McCormick proposes the follovnmg tasks to support the City of Palm Springs far the remainder of the solar PV protect,which has a
capital east of over$3.l million. We propose to ad as the'owne(s representafive"for the pei coerdlnatirg our and,with City staff and pamordel
from the selected solar provider. The task,described bei0w will ensure the Oily has access l0 time expertise required review and approve fedmrical
documentation and other contmcl submittals,as well as 0me capabilities to provide technical oversight of vie solar provider daring desgn,wasimcton.
and system tealinglcommiesioning.
Task Owmar Will Effort
Task ifictwity NAM COPS Hours Est.Cost
PM meefin e 2 1
Status re armldashboaNslmetdcs 1
Schedule reviewlmana emend 1
Respond to RPls lechrtical issues by NAM,all pthersb COPS 2 t
Purled Management Stakeholder communications 2 1 55 $g,625
Docoment mane emem 1
Contract administration 2 t
Commot submittal review and backing jecan-design) 1
Review ampropmer,design documentation at dracal phases of design 1 2
Validate future load estimates to ensure appropriatesstem size 1
Validate design documentation conforms with conlrabi 1
Ensure design is pardedeadb appropriate City ereonnel and approved b the Cry 2 1
Ensure regulatory requirements are met and Contacted,obtains all necessary 1
approvals and permits(including DSA,tire department and utility)
Validate updates to PVsystem parommai wdh economic modelingt
Ensure Nat all industry standards for P l systems are met,Including UL,IEEE and
Data,,Review NEC and that documentation is Provided regarding factory bench testing,as required 1 121 $21 175
Advise on value engineering opportunities,product substitution Issues.and Change 1 2
Orders
Ensure Nat design and subsequent protect phases will meet overall protect schedule 1 1
and budget requirements
Ral and track afl open design issues using NAM-davaldm d tools. Ensure all
design issues are resolved and closed-out pior 10 taco ending approval 1
Facilitate design renew meetings for each phase of design. Participate in design 1 2
development meetings wM Solar phavd.,If neeea r
Provide terhmcaI and engineering review and validaton of contractor submittals, 1 2
ro,appi for substitution and technical Orchards
Inspection of solar and electrical field vqM,with a focus on the DC side of each 1 2
urated,
Monflorwarriffireamehip and quality 2 1
Ensure contract requirements are met 1
Technical Oversight Ensure DSA requirements are met 1 60 E1Q500
During Comslruction Ensure systems are installed era raved desin t
Review of schedule,,status op ports.and forecasts 1
Record to RFlslechnical issues by NAM.all others by OOPS 1 2
Particpate in construction,protect management,and Owari meetings where 2 1
appraprete
Advise on value engineering opportunities 1 1
Assist with PVs ecific communications and stakeholder outreach 2 1
Overnight of mnsWcthn work in the bald 1
Coordination of construction-related Issues(delivery and storage of materials,work t
crew to islics
Construct on
Regular communications with City stakeholders(school administrator,faculty, 1
Management ,IudeMa oNereffected aNes) 0 $0
Inspection and Sae lance of s'n-ofl of commuction work 1
Creston of pmejeclachedules and programI It 1
Ensure that campus opera0onal impacts from construction are minimized and comply 1
with contract uo-antims
Participate in QC and permit'mspedions 10 verify all inspection and permits are 1
proper propery collided _
Ensure all pmposed SCE rate switches occur as planned 2 1
CA,System Testing. Update system producvon and economic models based on final Installation 1
and Commisson up confi uration 60 $10,500
Review and a acceptance testingand performance test Tans and reports 1
Technical oversight.observation,and Inspection to ensure proper testing of solar 1
plant OAS,and moutedn system
Monitoring of Production data during ro ing period 1
Review of as-bulb documentation,dredin s.test reports and cer4L<auora 1
Advise onpunch-list completion for solar Pl accrues 2 1
Protect Closeout Provide final re d accetance recommerdatbos 2 1 30 $5,250
Assist with dpsepul 1
Assist with interconnection pradeas
1
Switch monitoring solution testing and validation 1
Performance EMS-PV monitoring dam imedace aselfing and troubleshoots 40 $1,000
Management Reconciliation of performance moniturn .SCE bills and CSl
Velitlale canned re d same and as hocreorun capabilities 1
Clrect Cpsb" Travel expenses donferenceealle $3,500
TOTAL" 1 $67,550
'I=lead role;2=support role
"ONed Costs to be billed of cast dati ma kup
"'Includes NAM sub consmfen(s
] 3
CoMright 2016 Newcomb Anderson Mdormid Page 1 of 3
Newcomb I Anderson j McCormick
519,2016
Phase 5 City of Palm Springs Solar Project Construction Management Services for Animal Shelter 8 Convention Center
Newcomb Anderson McCormick proposes the following tasks to support the City of Palm Springs with construction management services.These hours are
in addition the NAM technical oversite scope and provide construction management services that were previously not scoped.
Task Owner* NAM Effort
Task Activity NAM COPS Hours Est.Cost
Construction Weekly construction coordination 1 2
Management Document organization RFI,Inspector Forms,Material Invoices,etc. 1 2 198 $34,650
Oversite Inspector/Vendor coordination 1 2
Ensure Inspector contract requirements are met 1 2
Oversight of construction work in the field 1 2
Construction Coordination of construction-related issues(delivery and storage of materials,work 1 2
Management cmwlo istics
(Performed by Regular communications with City stakeholders(school administration,faculty, 1 2
Knowland students other affected parties) 941 $75,280
Construction at Inspection and acceptance of sign-off of construction work 1 2
$801hr) Creation of project schedules and progress reports 1 2
Ensure that campus operational impacts from construction are minimized and comply 1 2
with contract requirements
TOTAL" 1,139 $109,930
'1=lead role;2=support role
'Includes NAM sub consultants
14
Copyright 2016 Newcomb Anderson McCormick Page 1 of I
ATTACHMENT 2
15
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): City of Palm Springs
P.O. Box 3044, Room 113 3200 E. Tahquitz Canyon Way
Sacramento, CA 95812-3044
Palm Springs, CA 92262
County Clerk
County of: Riverside (Address)
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Animal Shelter Solar PV System, City Project No. 15-03
Project Applicant: City of Palm Springs
Project Location - Specific:
APN 680-020-010
Project Location - City: Palm Springs Project Location -County: Riverside
Description of Nature, Purpose and Beneficiaries of Project:
The project includes the construction of a 430 kW ground-mounted solar array on 1.5-acres of vacant land
located adjacentto the City of Palm Springs Animal Shelter and the Wastewater Treatment Plant,including
solar PV modules,electrical equipment,conduits,electrical wiring,and associated improvements.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Out Project:City of Palm Springs
Exempt Status: (check one):
❑ Ministerial (Sec. 21080(b)(1); 15268);
❑ Declared Emergency (Sec. 21080(b)(3); 15269(a));
❑ Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
17 Categorical Exemption. State type and section number: 15332, Class 32- In Fill Development
❑ Statutory Exemptions. State code number:
Reasons why project is exempt:
The project will be installed on 1.5 acres of vacant land surrounded by urban uses,consistent with applicable
general plan and zoning regulations,on a site that has no value as habitat for endangered,rare,or threatened
species,and will not result in any significant effects relating to traffic,noise,air quality or water quality.
Lead Agency Marcus L. Fuller (760) 323-8253
Contact Person: Area Code/Telephone/Extension:
If filed by applicant:
1.Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project?. ❑Yes O No
Signature: Date: 05/06/2016 Title: City Engineer
Signed by Lead Agency ❑ Signed by Applicant
Authority cited:Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference:Sections 21108,21152,and 21152.1, Public Resources Code.
Revised 2011 16
ATTACHMENT 3
17
Print Form
Notice of Exemption Appendix E
To: Office of Planning and Research From: (Public Agency): City of Palm Springs
P.O. Box 3044, Room 113 3200 E. Tahquitz Canyon Way
Sacramento, CA 95812-3044
Palm Springs, CA 92262
County Clerk
County of: Riverside (Address)
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Convention Center Solar PV System, City Project No. 15-03
Project Applicant: City of Palm Springs
Project Location -Specific:
City of Palm Springs Convention Center,APN 508-056-018
Project Location -City: Palm Springs Project Location - County: Riverside
Description of Nature, Purpose and Beneficiaries of Project:
The project includes the construction of a total of 848 kW roof-mounted solar arrays on the roof of the Palm
Springs Convention Center,including solar PV modules,electrical equipment,conduits,electrical wiring,and
associated improvements.
Name of Public Agency Approving Project:City of Palm Springs
Name of Person or Agency Carrying Out Project: City of Palm Springs
Exempt Status: (check one):
❑ Ministerial (Sec.21080(b)(1); 15268);
❑ Declared Emergency (Sec. 21080(b)(3); 15269(a));
❑ Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
❑ Categorical Exemption. State type and section number:
El Statutory Exemptions. State code number: 21080.35
Reasons why project is exempt:
The project will be installed on the roof of an existing building,and pursuant to Public Resources Code
21080.35,it considered categorically exempt from CEQA.
Lead Agency Marcus L. Fuller (760)323-8253
Contact Person: Area Code/Telephone/Extension:
If filed by applicant:
1.Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project?. ❑Yes M No
Signature: Date: 05/06/2016 Title: City Engineer
0 Signed by Lead Agency ❑ Signed by Applicant
Authority cited:Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference:Sections 21108,21152,and 21152.1,Public Resources Code.
Revised 2011 6.