HomeMy WebLinkAboutA6432 - PSUSD - MEASURE J FUNDING AGR FOR AUDITORIUM THEATER EQUIPMENT PALM SPRINGS UNIFIED SCHOOL DISTRICT
980 EAST TAHQUITZ CANYON WAY
PALM SPRINGS, CALIFORNIA 92262-0119
(760) 4 1 6-6 0 0 0
CHRISTINE"I'ANDERSOK,�. Ed.D, SuOWrdendent�of�Sehools
BOARD OF EDUCATION:ICAREN CORNETT,President-SHARI STEWART,Clerk-RICHARD CLAPP,Member-
JOHN GERARDI,Member-JAMES WILL LAMSON,Member
January 20, 2015
Dale Cook
Community Development Administrator
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
Re: Measure J Purchases/Status for Palm Springs High School Auditorium
Mr. Cook:
Please find below a short narrative of the equipment purchase and installation for the Palm
Springs High School Auditorium under the Measure J grant.
Item Status
Video Projector and Mount Received / Installed
Digital Presentation System To be installed during renovation 15-16
Touch Panel Control Panel To be installed during renovation 15-16
Video Player Blu Ray Player Received/ Installed
Yamaha Dante Control Mixing Board Received Installed
Clearcom S stem Received
Microphone System Received
Backstage Projectors To be installed during renovation 15-16
Let me know should you have any questions or need further information.
Sincerely,
Mike Sattley
Nw,?-
AAML
City of Palm Springs
David H. Ready, Esq., Ph.D.
ACity Manager
3200 East Tahquitz Canyon Way,Palm Springs CA 92262
.J1•�RN, ,°.. Tel 760.322,8350 • Fax 760.323.8207 • TDD 760.864.9527
David.Ready@palmspringsca.gov • w .palmspringsca.gov
October 31,2013
Dr.Christine J.Anderson,Ed.D.,
Superintendent of Schools
Palm Springs Unified School District
980 E Tahquitz Canyon Way
Palm Springs,CA 92262
Dear Dr.Anderson:
On October 2, 2013,the Palm Springs City Council approved $582,000 for the Palm Springs High School
Auditorium Theater Equipment project to be allocated over a two-year period beginning in the current
Fiscal Year 2013-14(FY13-14). I'm pleased to forward this letter agreement to you outlining provisions
for the uses and reporting associated with the project and for Measure J funding disbursement.
The following points outline the understanding between the City of Palm Springs and PSUSD associated
with this financial commitment:
es
• The funds provided by the City pursuant to this Agreement are to be used by PSUSD
solely for the acquisition and installation costs of theater sound and lighting equipment
at Palm Springs High School Auditorium Theater, located at 2248 E Ramon Road,during
the fiscal years for which these funds are provided.
• During installation and for at least two years after completion of the project and full
operation of the theater sound and lighting equipment and in the event PSUSD
distributes promotional literature advertising School or non-School events within the
Auditorium/Theater, the City and Measure J shall be acknowledged as providing funds
for such equipment replacement.
• Any changes in the use of funds outside the scope of the Auditorium/Theater
Equipment Replacement will require prior written approval of the City Council.
• No officer or employee of City shall be personally liable to PSUSD, or any successor-in-
interest, in the event of any default or breach by City or for any amount which may
become due to the PSUSD or its successor,or for breach of any obligation of the terms of
this letter agreement.
Disbursement
• The commitment by the City for the Auditorium/Theater Equipment Replacement will
be disbursed over two years for the convenience and cash flow needs of the City;
therefore, any funds that are disbursed to PSUSD under this agreement for a fiscal year
and not expended during such fiscal year can be rolled-over into the following fiscal
year without additional approval of the City.
PO Box 2743,Palm Springs CA 92263
• The amounts to be disbursed by the City are FY13-14 at $291,000 and FY 14-15 at
$291,000.
• In FY 13-14,the full amount of$291,000 will be disbursed to the PSUSD within 30 days
after this Agreement is executed by both parties.
• In FY 14-15, the full amount allocated will be disbursed 30 days after an Annual Report
on the Auditorium/Theater Equipment Replacement project is presented to the City
Council.
• PSUSD will provide quarterly reports to the City on the use of the Measure J funds.
These provisions will ensure that the funds provided through Measure J are used in the manner in
which the City intended, while allowing PSUSD with the flexibility it needs to bring this project to
fruition that optimize its success.
Sincerely, Accepted by:
1
DAVID H.READY,ESQ.,PH. CHRISTINE J.ANDE S N,ED.D.
City Manager Superintendent df chools
City of Palm Springs Palm Springs Unified School District
ATTEST:
eClerk
APPROV TO FORM: APPROVED BY COY COUNCIL
Lo a e aDk1F Ab lS
City orney
Cc: Geoffrey Kiehl,City Director of Finance&Treasury
Dale E.Cook,Jr.City Community Development Administrator
Julie Arthur, PSUSD Executive Director of Facilities,Planning&Design
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