HomeMy WebLinkAbout8/3/2016 - STAFF REPORTS - 1.X. iy
VALMSA
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tip.OR CITY COUNCIL STAFF REPORT
DATE: AUGUST 3, 2016 CONSENT CALENDAR
SUBJECT: APPROVAL OF A PURCHASE ORDER CHANGE ORDER PER
AGREEMENT NO. A5208 FOR FINANCE SYSTEM SOFTWARE
LICENSE AND MAINTENANCE WITH SUNGARD
FROM: David H. Ready, City Manager
BY: Finance Department
SUMMARY
The City Council will consider a $1,052.07 change order to the purchase order per the
Agreement with SunGard for Finance System license and maintenance.
RECOMMENDATION:
1. Approve a $1,052.07 change order to Purchase Order 17-0290 per Agreement No.
A5208 with SunGard to provide annual maintenance services for the City Finance
System through June 30, 2017, for a total of$25,535.87.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The City has utilized the SunGard Finance System and paid annual license and
maintenance costs under an agreement with SunGard (formerly SunGard Pentamation)
since 2005. Annual license and maintenance costs, which began at $20,620 in 2005
are subject to annual increases per the agreement. Previous years' increases were
approved under the City Manager's $25,000 threshold for authorization. The current
fiscal year's increase exceeds that amount by $535.87.
Staff is considering the purchase and implementation of a SunGard system upgrade
which would be brought the City Council in the future for consideration and approval.
Staff recommends the change order to the SunGard purchase order for FY 2016-17.
FISCAL IMPACT:
Sufficient funds are budgeted and available in Information Technology Department
account 001-1120-42950.
ITEM NO. _ 1
City Council Staff Report
August 3, 2016— Page 2
Finance System Purchase Order Change Order with SunGard
Geoffrey S. Kiehl mes Thompson,
Director of Finance and Treasurer hief of Staff/ City Clerk
David H. Ready, City M ger
Attachments:
SunGard Invoices for FY 2016-17
02
SUNGARW PUBLIC SECTOR Invoice
1000 Business Center Drive
Company Document No Date Page I
Lake Mary, FL 32746
800-727-8088 I LG 120374 31lMay/2016 1 of 2 S
i
www.sungardps.com
Bill To: PALM SPRINGS, CITY OF Ship To: PALM SPRINGS, CITY OF
3200 EAST TAHQUITZ CANYON WAY 3200 EAST TAHQUITZ CANYON WAY
PALM SPRINGS, CA 92262 PALM SPRINGS, CA 92262
United States United States
Attn: NANCY KLUKAN-ACCT. MANAGER(760)322-8361 Attn: NANCY KLUKAN-ACCT. MANAGER (760)
322-8361
Customer G o. Customer Name Customer PO Number Currency Terms Due Date
1 1735 PALM SPRINGS,CITY OF USD NET30 30/Jun/2016
No SKU Code/DescriptiordComments Units Rate Extended
ontract No.
1 FPLUS Fund Accounting 1.00 5,694.61 5,694.61
Maintenance Start:01/JuV2016, End:30/Jun/2017
2 FPLUS Fixed Assets 1.00 1,181-46 1,181.46
Maintenance Start:01/JuV2016, End:30/Jun/2017
3 FPLUS CA State Reports 1.00 3,278.54 3,278.54
Maintenance Start:Ot/JuV2016, End:30/Jun/2017
4 CPLUS Business License 1.00 2,223.59 2,223.59
Maintenance Start:01/JuV2016, End:30/Jun/2017
5 CPLUS Central Receipting 1.00 936.25 936.25
Maintenance Start:Ot/JuV2016, End:30/Jun/2017
6 CPLUS Miscellaneous Billing 1.00 1,638.43 1.638.43
Maintenance Start:Ot/Ju112016, End:30/Jun/2017
Contract No. CUSTOM
12 FCPLM101l -FAM:GRS Query Option _ 1.00 884.68 884.68
Maintenance Start:01/JuV2016, End:30/Jun/2017
13 FCPLM103-FAM:Waming-Budget Exceeded in Encumbrances 1.00 552.92 552.92
Maintenance Start:01/JuV2016, End:30/Jun/2017
14 FCPLMWO103-FAM-Modification to Budget Warning 1.00 0.00 0.00
Maintenance Start:01/JuV2016, End:30/Jun/2017
15 PLM GCPBL 2011.3904: Added LLC Choice to Business License Module 1.00 133.75 133.75
Maintenance Start:011.102016, End:30/Jun/2017
Contract No. E -Palm Springs,City
7 Cognos 1.00 1,938.98 1,938.98
Maintenance:Start:011JuV2016, End:30/Jun/2017
8 EasySpooler Phone Support 1.00 811.50 811.60
Maintenance:Start:011JuV2016, End:30/Jun/2017
9 Diagnostic Modem 2.00 _ 66.88 133.76
Maintenance:Start:011.102016, End:30/Jun/2017
Page Total 19,408 47 03
SUMCMD'PUBLICSECTOR Invoice _
1000 Business Center Drive
Lake Mary, FL 32746 Company Document No Date Page
800-727-8088 LG 120374 31lMay/2016 2 of 2
www.sungardps.com
Bill To: PALM SPRINGS, CITY OF Ship To: PALM SPRINGS, CITY OF
3200 EAST TAHQUITZ CANYON WAY 3200 EAST TAHQUITZ CANYON WAY
PALM SPRINGS, CA 92262 PALM SPRINGS, CA 92262
United States United States
Attn: NANCY KLUKAN-ACCT. MANAGER(760)322-8361 Attn: NANCY KLUKAN-ACCT. MANAGER (760)
322-8361
Customer GrpMo. Customer Name Customer PO Number Currency Terms Due Date
1 1735 PALM SPRINGS,CITY OF USD NET30 30/Jun/2016
No SKU Code/DescriptioriComments Units Rate Extended
10 Four J's Server Compiler _ 1.00 1,463.04 1,463.04
Maintenance:Start:Ot/JuV2016, End:30/JurV2017
11 Four J's Concurrent User License 30.00 88.05 2.641.50
Maintenance:Start:Ot/Jui/2016, End:30/Jun/2017
Contract No.
16 Tax(Type-HM) 1.00 0.00 0.00
17 Tax(Type-MA) 1.00 1,052.07 1,052.07
Page Total 5,156.61
Remittance:SunGard Public Sector Bank of America Subtotal 23,513.01
12709 Collection Center Drive Sales Tax 1,052.07
Chicago,IL 60693
Inquiries: Accounts.ReceivabieLG@SunGardPS.com Invoice Total 24,565.08
Payment Received I 0.00
rMEMANNOWNWEEMr-
Balance Due F 24.565.08
SUNIGARD'PUBLIC SECTOR Invoice
' 1000 Business Center Drive company Document No Dare page
Lake Mary, FL 32746 800-727-8088 LG 120121 27 May/2016 1 01 i
www.sungardps.com
Bill To: PALM SPRINGS, CITY OF Ship To: PALM SPRINGS, CITY OF
3200 EAST TAHQUITZ CANYON WAY 3200 EAST TAHQUITZ CANYON WAY
PALM SPRINGS, CA 92262 PALM SPRINGS, CA 92262
United States United States
Attn: NANCY KLUKAN-ACCT. MANAGER(760)322-8361 Attn: NANCY KLUKAN-ACCT. MANAGER (760)
322-8361
i Customer GrpMo. Customer Name Customer PO Number currency Terms Due Date
1 1735 PALM SPRINGS,CITY OF LSD NET30 26/Jun/2016
No SKU Code/DescriptloriComments Units Rate Extended
ontrad No. EN-Palm Springs, City
1 OptioDCS Phone Support 1.00 928.99 928.99
Maintenance:Start:01/JuV2016, End:30tJun/2017
Contract No.
2 Tax(Type-MA) 1.00 41.80 41.80
Page Total I 970.791
Remittance:SunGard Public Sector Subtotal 928.99
Bank of America _
12709 Collection Center Drive Sales Tax 41.8D
Chicago,IL 60693 -MOMMMEMENEWEEMMUMM
Inquiries: Accoums.ReceivableLG@SunGardPS.com ImolceTotal
Payment Received 0.D0
Balance Due r 970-79 I
05 J