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Home My WebLink About9/7/2016 - STAFF REPORTS - 1.I. � aPpLfilap9 � w V N 4 • �O••ouiN• • Cq<fPOS City Council Staff Report Date: September 7, 2016 CONSENT CALENDAR Subject: ACCEPTANCE OF FIRE STATION NO. 4 REHABILITATION (DEMOLITION & ABATEMENT), CITY PROJECT NO. 15-25 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY Formal City Council acceptance of Fire Station No. 4 Rehabilitation (Demolition & Abatement), City Project No. 15-25, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as Fire Station No. 4 Rehabilitation (Demolition & Abatement), City Project No. 15-25, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for Fire Station No. 4 Rehabilitation (Demolition & Abatement), City Project No. 15-25. STAFF ANALYSIS: On April 20, 2016, the City Council awarded a construction contract to Janus Corporation in the amount of $79,200 for the Fire Station No. 4 Rehabilitation (Demolition & Abatement), City Project No. 15-25 (the "Project'). The scope of the Project included the demolition, removal and disposal of interior fixtures and appliances, drywall, plaster walls, ceilings, and pipe insulation. Furthermore, the Project included the abatement, removal and disposal ("remediation") of asbestos containing materials, lead-based paint, mold, insect and rodent dropping removal and decontamination, and other hazardous building materials. Demolition and abatement was necessary as part of the rehabilitation phase. An aerial map of the site is identified below. ITEM NO.1� City Council Staff Report September 7, 2016— Page 2 Acceptance of CP 15-25, Fire Station No. 4 (Demolition &Abatement) G I � • -�_ 53-i _� E. n ft OW Location Map During construction of the Project, Construction Contract Change Order 1 (CCO1) in the amount of $1,500 was approved by Assistant City Manager/City Engineer on August 2, 2016, for the removal and clearing of termite debris exposed on the existing wood framing within the building. The final cost of the Project was increased by $1,500 from the original awarded contract amount of$79,200 for a final contract amount of$80,700. As determined by City staff, the Contractor satisfactorily completed the Project on August 4, 2016. Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 1. Now that the demolition and abatement phase of the Fire Station No. 4 Rehabilitation is complete, staff is coordinating with the City's architect, Interactive Design Corporation ("IDC"), on evaluating the structural integrity of the building based on the existing construction, recording as-built construction from which final design can be made, and is completing the initial programming phase for the rehabilitation. A formal report on the programming phase for the Fire Station No. 4 Rehabilitation is tentatively scheduled for the October 5, 2016, City Council meeting. At that time, staff and IDC will present findings from the programming phase, including conceptual space planning requirements and a verification of the need to expand the size of Fire Station No. 4 to accommodate current fire station operations. 02 City Council Staff Report September 7, 2016—Page 2 Acceptance of CP 15-25, Fire Station No. 4(Demolition &Abatement) ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances; therefore, the Fire Station No. 4 Rehabilitation, City Project No. 15-25, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. FISCAL IMPACT: The initial abatement and remediation phase of this Project was funded through the General Fund (Fund 001) and the Capital Project Fund (Fund 261). Table 1 below provides a summary of the total costs incurred for the initial abatement and remediation phase of the Project. FY 15/16 FY 16/17 Phase Expenditure Expenditure Final Cost Administration $0 $0 $0. Design $41,102.50 $0 $41,102.50 Temporary Housing $22,450 $0 $22,450 Abatement Contract $0 $80,700 $80,700 Remediation & Misc. Costs $22,442.96 $0 $22,442.96 Total Cost $85,995.46 $80,700 $166,695.46 Table 1 'Staff charges have not been allocated to the Project; costs have been funded through the budget allocated for personnel costs in the Engineering Services Department. The Project has been funded through the following sources as shown in Table 2: 03 City Council Staff Report September 7, 2016— Page 2 Acceptance of CP 15-25, Fire Station No. 4 (Demolition &Abatement) Fund Name Account Actual General Fund 001-3520-59483 $106,091.16 Capital Project Fund 261-3600-59483 $1,300,000.00 Total Expenditures for abatement/remediation Phase $166,695.46 of the Project Project Budget $1,406,091.16 Remaining Balance $1,239,395.70 Table 2 The City is holding retention of $3,960 for Janus Corporation, pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. Since this project is a maintenance effort, the Finance Department does not need to add the cost of this project to the City's fixed asset system, as no new assets have been created in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. SUBMITTED Marcus L. Fuller, A, P.E., P.L.S. David H. Ready, Es .D. Assistant City Manager/City Engineer City Manager Attachments: 1. Notice of Completion Attachment 1 n9 Recording Requested By: City of Palm Springs When Recorded Mall To: Name James Thompson,City Clerk Street Address 3200 E.Tahquitz Canyon Way City&State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180-8190,8100-8118,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: Fee (e.g.fee,leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: Janus Corporation,2025 Tandem Way,Norco,CA 92860 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code§8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code §8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender, if any,is: Not Applicable. 7. On the 4th day of August 2016 ,there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ-Code§8186)a general description of the work provided: Fire Station No.4 Demolition and Abatement,City Project 15-25 8. The real property herein referred to is situated in the City of Palm Springs County of Riverside State of California,and is described as follows: Fire Station No.4,APN 511-091-020 9. The street address of said property is: 1300 S.La Verne Way,Palm Springs,CA 92262 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent-Assistant City ManagerlCity Engineer for City of Palm Springs Marcus Fuller m Porter Law Group,Inc.2013 Print Name Page 1 of 2 06 VERIFICATION I, Marcus Fuller ,state: I am the Assistant City Manager/City Engineer ("Owner","President", "Authorized Agent","Partner,etc.)of the Owner identified in the foregoing Notice of Completion. I have read said Notice of Completion and know the contents thereof;the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at Palm Springs (City), CA (State). Signature of Owner or Owner's Authorized Agent A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public(name and title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in histher/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. 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