HomeMy WebLinkAbout10/5/2016 - STAFF REPORTS - 1.E.City Council Staff Reaort
DATE: October 5, 2016 CONSENT AGENDA
SUBJECT: AWARD CONTRACT FOR PEST EXTERMINATION AND CONTROL
SERVICES FOR ALL CITY -OWNED BUILDINGS AND FACILITIES
INCLUDING THE AIRPORT
FROM: David Ready, City Manager
BY: Maintenance and Facilities Department
SUMMARY
This action would award a contract for pest extermination and control services
necessary to maintain a pest free environment in all City -owned buildings and facilities
including the Airport; which will be managed by the Maintenance and Facilities
Department.
RECOMMENDATION:
1. Award a contract services agreement for Bid (IFB) 17-01, Pest Extermination and
Control Services, for all City -owned buildings and facilities including the Airport to
Lloyd Pest Control, of Palm Springs, CA, for an initial 3 year term at annual fixed
cost of $14,520.00 (total contract amount of $43,560.00), with 2 one-year
renewal options subject to a CPI increase, at the mutual consent of the city and
contractor.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The City requires regular pest extermination and control services in order to provide a
healthy, pest -free environment in City -owned buildings and facilities. This can only be
accomplished using a licensed and skilled contractor implementing a consistent and
effective extermination and control program to sufficiently manage the 51 service
locations within the City's jurisdiction.
To accomplish the procurement of this firm, the City's Procurement Division worked
closely with staff from the Maintenance and Facilities and the Aviation departments to
ITEM NO. ��j
City Council Staff Report
October 5, 2016 - Page 2
City Wide Pest Extermination and Control Services Contract
issue an Invitation for Bid (IFB) 17-01 for City Wide Pest Extermination and Control
Services for all the 51 service locations. The scope of work includes pest extermination
and control services at least once a month at each service location and twice each
month at the Airport facility. In addition to the regularly scheduled services, the
Contractor is required to respond to call-back requests within twenty-four (24) hours at
no additional cost to the City.
Pests are defined as rodents (including rats, mice and squirrels), ants, mites,
cockroaches, crickets, silverfish, spiders, flies, larva, arachnoids, scorpions and any
other pests defined as insects. Other flying insects that may need to be removed or
treated on an as -needed basis only are bees, wasps, hornets and fleas. Removal of
these insects will only be from areas that are accessible without any structural
alterations. Pests excluded from this contract include termites and other wood -
destroying insects. If the Contractor is called out for the removal of bees, wasps, and
hornets; or to provide flea treatment, then the Contractor shall bill the City at an
additional fixed rate cost.
The bid was advertised in The Desert Sun, posted on the City's website, and notice sent
to Twelve (12) firms. Six (6) firms attended the walk-thru held on August 30, 2016, and
Five (5) bids were received, opened and read publicly in the Procurement Office at the
bid opening time and date of 3:00 P.M., September 20, 2016.
The Procurement and Contracting Department conducted formal invitation for bids (IFB)
17-01 which was posted to the City's website August 17, 2016. Five (5) responsive bids
were received by the September 9, 2016 bid due date and time from the following firms:
Vendor Annual Price Bid
Loyd Pest Control $14,520.00
Truly Nolan $17,916.00
Orkin Pest Control $19,260.00
Vacate Termite & Pest Elimination Co. $27,180.00
Palm Springs Pest Control Inc. $142,680.00
Staff is recommending the contract services agreement be awarded to Lloyd Pest
Control as they submitted the lowest bid in the amount of $14,520.00 per year (total
contract amount of $43,560.00) which is almost fourteen percent (14%) less than our
current pest extermination and control services provider at an annual cost of $16,800.00
(total contract amount of $50,400.00). As needed, the removal of bees, wasps, and
hornets will be billed at a fixed rate cost of $175.00 (15' Floor) and $250.00 (2"d Floor)
per occurrence excluding the cost of a boom lift if necessary for removal; and flea
treatment will be billed at a fixed rate cost of $125.00 per occurrence.
The Contract pricing is fixed for the initial three (3) years of the Agreement term. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the
02
City Council Staff Report
October 5, 2016 - Page 3
City Wide Pest Extermination and Control Services Contract
Bureau of Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim
region for the prior 12 month period effective on the anniversary date. Optional renewal
years 4 and 5, and any associated CPI increase, are at the mutual consent of the City
and the Contractor.
FISCAL IMPACT
Funding for these services has been approved in the FY 16-17 budget and is available
in accounts 520-5641-43200 and 415-6200-43200.
Submitted:
p� `d' • J4
Stai A. SchaV
Director of Mafntenance & Facilities
David H. Ready,
City Manager
Attachments:
1) Contract Services Agreement
Marcus Fuller
Assistant City Manager
03
CONTRACT SERVICES AGREEMENT
CITYWIDE PEST CONTROL SERVICES
THIS CONTRACT SERVICES AGREEMENT ( "Agreement") is entered into, and
effective on . 201 , between the CITY OF PALM SPRINGS, a California
charter city and municipal corporation, ("City") and The Lloyd Pest Control Company, Inc. a
California Corporation ("Contractor"). City and Contractor are individually referred to as "Party"
and are collectively referred to as the "Parties".
RECITALS
A. City has determined that there is a need for a Pest Extermination and Control
Company for Pest Control for various City buildings/ facilities, including the Palm Springs
International Airport project ("Project").
B. Contractor has submitted to City a bid to provide pest extermination and control
services to City for the Project under the terms of this Agreement.
C. Contractor is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided in
this Agreement.
D. City desires to retain Contractor to provide such contract services.
In consideration of these promises and mutual obligations, covenants, and conditions, the
Parties agree as follows:
AGREEMENT
1. SERVICES OF CONTRACTOR
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Contractor agrees to perform the contract services set forth in the Scope of Services
described in Exhibit "A" (the "Services" or "Work") , which is attached and incorporated by
reference. As a material inducement to the City entering into this Agreement, Contractor
represents and warrants that Contractor is a provider of first class work and contract services and
that Contractor is experienced in performing the Work and Services contemplated and, in light of
such status and experience, Contractor covenants that it shall follow the highest contract
standards in performing the Work and Services required in this Agreement. For purposes of this
Agreement, the phrase "highest contract standards" shall mean those standards of practice
recognized as high quality among well -qualified and experienced contracts performing similar
work under similar circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement, (2) the Scope of Services; (3) the City's Request for Bids; and,
(4) the Contractor's signed, original bid submitted to the City ("Contractor's Bid"), (collectively
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referred to as the "Contract Documents"). The City's Request for Bids and the Contractor's Bid,
which are both attached as Exhibits "B" and "C", respectively, are incorporated by reference and
are made a part of this Agreement. The Scope of Services shall include the Contractor's Bid.
All provisions of the Scope of Services, the City's Request for Bids and the Contractor's Bid
shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract
Documents, the conflict or inconsistency shall be resolved by applying the provisions in the
highest priority document, which shall be determined in the following order of priority: (1") the
provisions of the Scope of Services (Exhibit "A"); (2"d) the provisions of the City's Request for
Bid (Exhibit "B"); (P) the terms of this Agreement; and, (4i1,) the provisions of the Contractor's
Bid (Exhibit "C").
1.3 Compliance with Law. Contractor warrants that all Services rendered shall be
performed in accordance with all applicable federal, state, and local laws, statutes, ordinances
lawful orders, rules, and regulations.
1.4 Licenses, Permits, Fees, and Assessments. Contractor represents and warrants
to City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature
that are legally required to practice its profession and perform the Work and Services required by
this Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost
and expense, keep in effect at all times during the term of this Agreement, any license, permit,
qualification, or approval that is legally required for Contractor to perform the Work and
Services under this Agreement. Contractor shall have the sole obligation to pay for any fees,
assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and
arise from or are necessary for the Contractor's performance of the Work and Services required
by this Agreement. Contractor shall indemnify, defend, and hold harmless City against any such
fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the
fullest extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that
Contractor (a) has thoroughly investigated and considered the Scope of Services to be performed,
(b) has carefully considered how the Services should be performed, and (c) fully understands the
facilities, difficulties, and restrictions attending performance of the Services under this
Agreement. If the Services involve work upon any site, Contractor warrants that Contractor has
or will investigate the site and is or will be fully acquainted with the conditions there existing,
prior to commencement of any Services. Should the Contractor discover any latent or unknown
conditions that will materially affect the performance of the Services, Contractor shall
immediately inform the City of such fact and shall not proceed except at Contractor's risk until
written instructions are received from the City.
1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components to prevent losses or damages. Contractor
shall be responsible for all such damages, to persons or property, until acceptance of the Work by
the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Resnonsibilities of Parties. Parties agree to use reasonable care and
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diligence to perform their respective obligations under this Agreement. Parties agree to act in
good faith to execute all instruments, prepare all documents, and take all actions as may be
reasonably necessary to carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance
of the Services, without invalidating this Agreement, to order extra work beyond that specified in
the Scope of Services or make changes by altering, adding to, or deducting from such Work. No
such extra work may be undertaken unless a written order is first given by the City to the
Contractor, incorporating any adjustment in (i) the Maximum Contract Amount, as defined
below, and/or (ii) the time to perform this Agreement. Any adjustments must also be approved
in writing by the Contractor. Any increase in compensation of up to twenty-five percent (25%)
of the Maximum Contract Amount or $25,000, whichever is less, or in the time to perform of up
to thirty (30) days, may be approved by the City Manager, or his designee, as may be needed to
perform any extra work. Any greater increases, occurring either separately or cumulatively,
must be approved by the Palm Springs City Council. It is expressly understood by Contractor
that the provisions of this section shall not apply to the services specifically set forth or
reasonably contemplated within the Scope of Services.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Contractor shall be compensated by City in accordance with the Schedule of Compensation,
which is attached as Exhibit "D" and incorporated in this Agreement by reference.
Compensation shall not exceed the maximum contract amount of Forty Five Thousand Three
Hundred and Sixty Dollars, ($45,360.00) ("Maximum Contract Amount"), for initial 3 year term
for routine pest control fixed services, except as may be provided under Section 1.8. The method
of compensation shall be as set forth in Exhibit "D." Compensation for necessary expenditures
for reproduction costs, telephone expenses, and transportation expenses must be approved in
advance by the Contract Officer designated under Section 4.2 and will only be approved if such
expenses are also specified in the Schedule of Compensation. The Maximum Contract Amount
shall include the attendance of Contractor at all Project meetings reasonably deemed necessary
by the City. Contractor shall not be entitled to any increase in the Maximum Contract Amount
for attending these meetings. Contractor accepts the risk that the services identified in the Scope
of Services may be more costly and/or time-consuming than Contractor anticipates, that
Contractor shall not be entitled to additional compensation, and that the provisions of Section 1.8
shall not be applicable to the services identified in the Scope of Services. The maximum amount
of city's payment obligation under this section is the amount specified in this Agreement. if the
City's maximum payment obligation is reached before the Contractor's Services under this
Agreement are completed, Contractor shall complete the Work and City shall not be liable for
payment beyond the Maximum Contract Amount.
2.2. Method of Pavment. Unless another method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Contractor wishes to receive
payment, Contractor shall submit to the City an invoice for services rendered prior to the date of
the invoice. The invoice shall be in a form approved by the City's Finance Director and must be
submitted no later than the tenth (10) working day of such month. Such requests shall be based
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upon the amount and value of the services performed by Contractor and accompanied by such
reporting data including an itemized breakdown of all costs incurred and tasks performed during
the period covered by the invoice, as may be required by the City. City shall use reasonable
efforts to make payments to Contractor within forty-five (45) days after receipt of the invoice or
as soon as is reasonably practical. There shall be a maximum of one payment per month.
2.3 ChanQes in Scone. In the event any change or changes in the Scope of Services
is requested by City, Parties shall execute a written amendment to this Agreement, specifying all
proposed amendments, including, but not limited to, any additional fees. An amendment may be
entered into:
A. To provide for revisions or modifications to documents, work product, or
work, when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Contractor's profession.
2.4 ADDronriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such
appropriations are not made, this Agreement shall automatically terminate without penalty to the
City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Contractor is an essential condition
of this Agreement. Contractor shall prosecute regularly and diligently the Work of this
Agreement according to the agreed upon attached Schedule of Performance (Exhibit "E"),
incorporated by reference.
3.2 Schedule of Performance. Contractor shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the
time period(s) established in the Schedule of Performance. When requested by Contractor,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180)
days cumulatively; however, the City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered under this Agreement shall be extended because of any
delays due to unforeseeable causes beyond the control and without the fault or negligence of the
Contractor (financial inability excepted) if Contractor, within ten (10) days of the
commencement of such delay, notifies the Contract Officer in writing of the causes of the delay.
Unforeseeable causes include, but are not limited to, acts of God or of the public enemy,
unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots,
strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City.
The City Manager shall ascertain the facts and the extent of delay, and extend the time for
performing the Services for the period of the enforced delay when and if in the judgment of the
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City Manager such delay is justified. The City Manager's determination shall be final and
conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to
recover damages against the City for any delay in the performance of this Agreement, however
caused, Contractor's sole remedy being extension of the Agreement under this section.
3.4 Term. Unless earlier terminated under this Agreement, this Agreement shall
commence upon the effective date of this Agreement and continue in full force and effect until
completion of the Services. However, the term shall not exceed three (3) years from the
commencement date, except as otherwise provided in the Schedule of Performance described in
Section 3.2 above. Any extension must be through mutual written agreement of the Parties.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement
for its convenience at any time, without cause, in whole or in part, upon giving Contractor thirty
(30) days written notice. Where termination is due to the fault of Contractor and constitutes an
immediate danger to health, safety, and general welfare, the period of notice shall be such shorter
time as may be determined by the City. Upon such notice, City shall pay Contractor for Services
performed through the date of termination. Upon receipt of such notice, Contractor shall
immediately cease all work under this Agreement, unless stated otherwise in the notice or by
written authorization of the Contract Officer. After such notice, Contractor shall have no further
claims against the City under this Agreement. Upon termination of the Agreement under this
section, Contractor shall submit to the City an invoice for work and services performed prior to
the date of termination. Contractor may terminate this Agreement, with or without cause, upon
sixty (60) days written notice to the City, except that where termination is due to material default
by the City, the period of notice may be such shorter time as the Contractor may determine.
4.1 Representative of Contractor. The following principal of Contractor is
designated as being the principal and representative of Contractor authorized to act in its behalf
and make all decisions with respect to the Services to be performed under this Agreement:
Howard Jacobs, Account Manager. It is expressly understood that the experience, knowledge,
education, capability, expertise, and reputation of the foregoing principal is a substantial
inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be
responsible during the term of this Agreement for directing all activities of Contractor and
devoting sufficient time to personally supervise the services performed hereunder. The
foregoing principal may not be changed by Contractor without prior written approval of the
Contract Officer.
4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her
designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer
fully informed of the progress of the performance of the services. Contractor shall refer any
decisions that must be made by City to the Contract Officer. Unless otherwise specified, any
approval of City shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontractine or Assienments. The experience,
knowledge, capability, expertise, and reputation of Contractor, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall
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not assign full or partial performance of this Agreement, nor any monies due, voluntarily or by
operation of law, without the prior written consent of City. Contractor shall not contract with
any other entity to perform the Services required under this Agreement without the prior written
consent of City. If Contractor is permitted to subcontract any part of this Agreement by City,
Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the
same manner as it is for persons directly employed. Nothing contained in this Agreement shall
create any contractual relationships between any subcontractor and City. All persons engaged in
the Work will be considered employees of Contractor. City will deal directly with and will make
all payments to Contractor. In addition, neither this Agreement nor any interest in this
Agreement may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or
by operation of law, whether for the benefit of creditors or otherwise, without the prior written
consent of City. Transfers restricted in this Agreement shall include the transfer to any person or
group of persons acting in concert of more than twenty five percent (25%) of the present
ownership and/or control of Contractor, taking all transfers into account on a cumulative basis.
In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release Contractor or any surety of
Contractor from any liability under this Agreement without the express written consent of City.
4.4 Indenendent Contractor. The legal relationship between the Parties is that of an
independent contractor, and nothing shall be deemed to make Contractor a City employee.
A. During the performance of this Agreement, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent
themselves as City officers or employees. The personnel performing the Services under this
Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction
and control. Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Contractor or any of its officers, employees, or agents, except as set forth in this
Agreement. Contractor, its officers, employees, or agents shall not maintain an office or any
other type of fixed business location at City's offices. City shall have no voice in the selection,
discharge, supervision, or control of Contractor's employees, servants, representatives, or agents,
or in fixing their number, compensation, or hours of service. Contractor shall pay all wages,
salaries, and other amounts due its employees in connection with this Agreement and shall be
responsible for all reports and obligations respecting them, including but not limited to social
security income tax withholding, unemployment compensation, workers' compensation, and
other similar matters. City shall not in any way or for any purpose be deemed to be a partner of
Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with
Contractor.
B. Contractor shall not have any authority to bind City in any manner. This
includes the power to incur any debt, obligation, or liability against City.
C. No City benefits shall be available to Contractor, its officers, employees,
or agents in connection with any performance under this Agreement. Except for contract fees
paid to Contractor as provided for in this Agreement, City shalt not pay salaries, wages, or other
compensation to Contractor for the performance of Services under this Agreement. City shall
not be liable for compensation or indemnification to Contractor, its officers, employees, or
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agents, for injury or sickness arising out of performing Services. If for any reason any court or
governmental agency determines that the City has financial obligations, other than under Section
2 and Subsection 1.8 in this Agreement, of any nature relating to salary, taxes, or benefits of
Contractor's officers, employees, servants, representatives, subcontractors, or agents, Contractor
shall indemnify City for all such financial obligations.
5. INSURANCE
5.1 Tvnes of Insurance. Contractor shall procure and maintain, at its sole cost and
expense, the insurance described below. The insurance shall be for the duration of this
Agreement and includes any extensions, unless otherwise specified in this Agreement. The
insurance shall be procured in a form and content satisfactory to City. The insurance shall apply
against claims which may arise from the Contractor's performance of Work under this
Agreement, including Contractor's agents, representatives, or employees. In the event the City
Manager determines that the Work or Services to be performed under this Agreement creates an
increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of
the insurance policies may be changed accordingly upon receipt of written notice from the City
Manager or his designee. Contractor shall immediately substitute any insurer whose A.M. Best
rating drops below the levels specified in this Agreement. Except as otherwise authorized below
for contract liability (errors and omissions) insurance, all insurance provided under this
Agreement shall be on an occurrence basis. The minimum amount of insurance required shall be
as follows:
A. Errors and Omissions Insurance. Contractor shall obtain and maintain in
full force and effect throughout the term of this Agreement, standard industry form contract
liability (errors and omissions) insurance coverage in an amount of not less than one million
dollars ($1,000,000.00) per occurrence and two -million dollars ($2,000,000.00) annual
aggregate, in accordance with the provisions of this section.
(1) Contractor shall either: (a) certify in writing to the City that
Contractor is unaware of any contract liability claims made against Contractor and is unaware of
any facts which may lead to such a claim against Contractor; or (b) if Contractor does not
provide the certification under (a), Contractor shall procure from the contract liability insurer an
endorsement providing that the required limits of the policy shall apply separately to claims
arising from errors and omissions in the rendition of services under this Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the
policy shall be continued in full force and effect at all times during the term of this Agreement,
and for a period of three (3) years from the date of the completion of the Services provided
hereunder. In the event of termination of the policy during this period, Contractor shall obtain
continuing insurance coverage for the prior acts or omissions of Contractor during the course of
performing Services under the terms of this Agreement. The coverage shall be evidenced by
either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail"
coverage with the present or new carrier or other insurance arrangements providing for complete
coverage, either of which shall be subject to the written approval by the City Manager.
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(3) In the event the policy of insurance is written on an "occurrence"
basis, the policy shall be continued in full force and effect during the term of this Agreement, or
until completion of the Services provided for in this Agreement, whichever is later. In the event
of termination of the policy during this period, new coverage shall immediately be obtained to
ensure coverage during the entire course of performing the Services under the terms of this
Agreement.
B. Workers' Compensation Insurance. Contractor shall obtain and maintain,
in full force and effect throughout the term of this Agreement, workers' compensation insurance
in at least the minimum statutory amounts, and in compliance with all other statutory
requirements, as required by the State of California. Contractor agrees to waive and obtain
endorsements from its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation insurance policies. If
Contractor has no employees, Contractor shall complete the City's Request for Waiver of
Workers' Compensation Insurance Requirement form.
C. Commercial General Liabilitv Insurance. Contractor shall obtain and
maintain, in full force and effect throughout the term of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at
least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general
aggregate for bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and completed
operations.
D. Business Automobile Insurance. Contractor shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount of
one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include
coverage for owned, non -owned, leased, and hired cars.
E. Emnlover Liabilitv Insurance. Contractor shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of employer liability
insurance written on a per occurrence basis with a policy limit of at least one million dollars
($1,000,000.00) for bodily injury or disease.
5.2 Deductibles and Self -Insured Retentions. Any deductibles or self -insured
retentions must be declared to and approved by the City Manager or his/her designee prior to
commencing any work or services under this Agreement. Contractor guarantees payment of all
deductibles and self -insured retentions. City reserves the right to reject deductibles or self -
insured retentions in excess of $10,000, and the City Manager or his/her designee may require
evidence of pending claims and claims history as well as evidence of Contractor's ability to pay
claims for all deductible amounts and self -insured retentions proposed in excess of $10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the
insurance policies required of Contractor under this Agreement:
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5.3.1 For any claims related to this Agreement, Contractor's coverage shall be
primary insurance with respect to the City and its officers, council
members, officials, employees, agents, and volunteers. Any insurance or
self-insurance maintained by the City and its officers, council members,
officials, employees, agents, and volunteers shall be in excess of
Contractor's insurance and shall not contribute with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to
City and its officers, council members, officials, employees, agents, and
volunteers.
5.3.3 All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to each insured,
including additional insureds, against whom a claim is made or suit is
brought to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations
shall limit the application of such insurance coverage.
5.3.4 No required insurance coverages may include any limiting endorsement
which substantially impairs the coverages set forth in this Agreement (e.g.,
elimination of contractual liability or reduction of discovery period),
unless the endorsement
5.3.5 Contractor agrees to require its insurer to modify insurance endorsements
to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the
requirements of the endorsements. Certificates of insurance will not be
accepted in lieu of required endorsements, and submittal of certificates
without required endorsements may delay commencement of the Project.
It is Contractor's obligation to ensure timely compliance with all insurance
submittal requirements as provided in this Agreement.
5.3.6 Contractor agrees to ensure that subcontractors, and any other parties
involved with the Project who are brought onto or involved in the Project
by Contractor, provide the same minimum insurance coverage required of
Contractor. Contractor agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided
in conformity with the requirements of this section. Contractor agrees that
upon request, all agreements with subcontractors and others engaged in
the Project will be submitted to the City for review.
5.3.7 Contractor acknowledges and agrees that any actual or alleged failure on
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the part of the City to inform Contractor of non-compliance with any
insurance requirement in no way imposes any additional obligations on the
City nor does it waive any rights in this or any other regard.
5.3.8 Contractor shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been
renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted
prior to expiration. Endorsements as required in this Agreement
applicable to the renewing or new coverage shall be provided to City no
later than ten (10) days prior to expiration of the lapsing Overage.
5.3.9 Requirements of specific insurance coverage features or limits contained
in this section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage normally provided by any
given policy. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue, and is not
intended by any party or insured to be limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and
provisions of this Agreement to the extent that any other section or
provision conflicts with or impair the provisions of this section.
5.3.11 Contractor agrees to provide immediate notice to City of any claim or loss
against Contractor arising out of the Work performed under this
Agreement and for any other claim or loss which may reduce the
insurance available to pay claims arising out of this Agreement. City
assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are
likely to involve City, or to reduce or dilute insurance available for
payment of potential claims.
5.3.12 Contractor agrees that the provisions of this section shall not be construed
as limiting in any way the extent to which the Contractor may be held
responsible for the payment of damages resulting from the Contractor's
activities or the activities of any person or person for which the Contractor
is otherwise responsible.
5.4 Sufficiencv of Insurers. Insurance required in this Agreement shall be provided
by authorized insurers in good standing with the State of California. Coverage shall be provided
by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class
VII, or better, unless such requirements are waived in writing by the City Manager or his
designee due to unique circumstances.
5.5 Verification of Coveraee. Contractor shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the
10 Revised: 5/5/16
%?U6fi� 1
13
coverage's required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Contractor's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured... " ("as respects Cita of Palm Springs Contract No." or 'for any and all
work performed with the City" may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City of Palm Springs Contract Na" or 'for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies. All certificates of insurance and endorsements are to be
received and approved by the City before work commences. All certificates of insurance must
be authorized by a person with authority to bind coverage, whether that is the authorized
agent/broker or insurance underwriter. Failure to obtain the required documents prior to the
commencement of work shall not waive the Contractor's obligation to provide them.
11 Revised: 5/5/16
72� 6n,1 I
14
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by
law, Contractor shall defend (at Contractor's sole cost and expense), indemnify, protect, and hold
harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the
"Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands,
losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties,
and expenses including legal costs and attorney fees (collectively "Claims"), including but not
limited to Claims arising from injuries to or death of persons (Contractor's employees included),
for damage to property, including property owned by City, from any violation of any federal,
state, or local law or ordinance, and from errors and omissions committed by Contractor, its
officers, employees, representatives, and agents, that arise out of or relate to Contractor's
performance under this Agreement. This indemnification clause excludes Claims arising from
the sole negligence or willful misconduct of the City, its elected officials, officers, employees,
agents, and volunteers. Under no circumstances shall the insurance requirements and limits set
forth in this Agreement be construed to limit Contractor's indemnification obligation or other
liability under this Agreement. Contractor's indemnification obligation shall survive the
expiration or earlier termination of this Agreement until all actions against the Indemnified
Parties for such matters indemnified are fully and finally barred by the applicable statute of
limitations or, if an action is timely filed, until such action is final. This provision is intended for
the benefit of third party Indemnified Parties not otherwise a party to this Agreement.
6.2 Desien Contract Services Indemnification and Reimbursement. If the
Agreement is determined to be a "design contract services agreement" and Contractor is a
"design contract" under California Civil Code Section 2782.8, then:
A. To the fullest extent permitted by law, Contractor shall indemnify, defend
(at Contractor's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of the
project is required, (individually "Indemnified Party", collectively "Indemnified Parties") against
any and all liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders
and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or
death of persons (Contractor's employees included) and damage to property, which Claims arise
out of, pertain to, or are related to the negligence, recklessness or willful misconduct of
Contractor, its agents, employees, or subcontractors, or arise from Contractor's negligent,
reckless or willful performance of or failure to perform any term, provision, covenant or
condition of this Agreement ("Indemnified Claims"), but Contractor's liability for Indemnified
Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or
willful misconduct of the City and its elected officials, officers, employees, agents and
volunteers.
B. The Contractor shall require all non -design -contract sub -contractors, used
or sub -contracted by Contractor to perform the Services or Work required under this Agreement,
to execute an Indemnification Agreement adopting the indemnity provisions in sub -section 6.1 in
favor of the Indemnified Parties. In addition, Contractor shall require all non -design -contract
sub -contractors, used or sub -contracted by Contractor to perform the Services or Work required
under this Agreement, to obtain insurance that is consistent with the Insurance provisions as set
12 Revised: 5/5/16
7206f,Q 1
15
forth in this Agreement, as well as any other insurance that may be required by Contract Officer.
7. REPORTS AND RECORDS
7.1 Accounting Records. Contractor shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Contractor shall keep such books and records as shall be necessary to properly perform the
Services required by this Agreement and to enable the Contract Officer to evaluate the
performance of such Services. The Contract Officer shall have full and free access to such books
and records at all reasonable times, including the right to inspect, copy, audit, and make records
and transcripts from such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement, or as the
Contract Officer shall require. Contractor acknowledges that the City is greatly concerned about
the cost of the Work and Services to be performed under this Agreement. For this reason,
Contractor agrees that Contractor shall promptly notify the Contract Officer the estimated
increased or decreased cost if Contractor becomes aware of any facts, circumstances, techniques,
or events that may or will materially increase or decrease the cost of the contemplated Work or
Services. If Contractor is providing design services, Contractor shall promptly notify the
Contract Officer the estimated increased or decreased cost for the project being designed if
Contractor becomes aware of any facts, circumstances, techniques, or events that may or will
materially increase or decrease the cost of the design services.
7.3 OwnershiD of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by
Contractor, its employees, subcontractors, and agents in the performance of this Agreement shall
be the property of City and shall be promptly delivered to City upon request of the Contract
Officer or upon the termination of this Agreement. Contractor shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials. Any use of such completed documents for other
projects and/or use of incomplete documents without specific written authorization by the
Contractor will be at the City's sole risk and without liability to Contractor, and the City shall
indemnify the Contractor for all resulting damages. Contractor may retain copies of such
documents for their own use. Contractor shall have an unrestricted right to use the concepts
embodied tin this Agreement. Contractor shall ensure that all its subcontractors shall provide for
assignment to City of any documents or materials prepared by them. In the event Contractor
fails to secure such assignment, Contractor shall indemnify City for all resulting damages.
7.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Contractor in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer. All information gained by Contractor in the performance of this Agreement shall be
considered confidential and shall not be released by Contractor without City's prior written
authorization.
13 Revised: 5/5/16
72(v,6•) I
1F
7.5 Audit and Insoection of Records. After receipt of reasonable notice and during
the regular business hours of City, Contractor shall provide City, or other agents of City, such
access to Contractor's books, records, payroll documents, and facilities as City deems necessary
to examine, copy, audit, and inspect all accounting books, records, work data, documents, and
activities directly related to Contractor's performance under this Agreement. Contractor shall
maintain such books, records, data, and documents in accordance with generally accepted
accounting principles and shall clearly identify and make such items readily accessible to such
parties during the tern of this Agreement and for a period of three (3) years from the date of
final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation
to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such County, and Contractor covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement_ shall be construed as a whole accor+ine to its
fair language and common meaning to achieve the objectives and numoses of the Parties. The
terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and shall
not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Default of Contractor. Contractor's failure to comply with any provision of this
Agreement shall constitute a default.
A. If the City Manager, or his designee, determines that Contractor is in
default in the performance of any of the terms or conditions of this Agreement, he/she shall
notify Contractor in writing of such default. Contractor shall have ten (10) days, or such longer
period as City may designate, to cure the default by rendering satisfactory performance. In the
event Contractor fails to cure its default within such period of time, City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice of any remedy to which City may be entitled at law, in
equity, or under this Agreement. Contractor shall be liable for all reasonable costs incurred by
City as a result of such default. Compliance with the provisions of this section shall not
constitute a waiver of any City right to take legal action in the event that the dispute is not cured,
provided that nothing shall limit City's right to terminate this Agreement without cause under
Section 3.5.
B. If termination is due to the failure of the Contractor to fulfill its
obligations under this Agreement, City may, after compliance with the provisions of Section
14 Revised: 5/5/16
72UGry9 1
17
8.3A, take over the work and prosecute the same to completion by contract or otherwise. The
Contractor shall be liable to the extent that the total cost for completion of the Services required
hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable
efforts to mitigate such damages). The City may withhold any payments to the Contractor for
the purpose of set-off or partial payment of the amounts owed the City as previously stated. The
withholding or failure to withhold payments to Contractor shall not limit Contractor's liability
for completion of the Services as provided in this Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless
in writing and signed by a duly authorized representative of the Party against whom enforcement
of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant,
condition, or term contained in this Agreement, shall not be construed to be a waiver of any
subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and
complete compliance with any of the covenants, conditions, or terms contained in this
Agreement be construed as changing the terms of this Agreement in any manner or preventing
the Parties from enforcing the full provisions.
8.5 Riehts and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other Party.
8.6 Leeal Action. In addition to any other rights or remedies, either Party may take
legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement.
8.7 Attornev Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be
entitled, in addition to such other relief as may be granted, to recover from the non -prevailing
Party all reasonable costs and expenses. These include but are not limited to reasonable attorney
fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or
in collection of any judgment entered in such proceeding. To the extent authorized by law, in the
event of a dismissal by the plaintiff or petitioner of the litigation or non judicial proceeding
within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be
the prevailing Party in such litigation or proceeding.
15 Revised: 5/5/16
726Fn9 I
IV
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non -liability of Citv Officers and Emolovees. No officer or employee of the
City shall be personally liable to the Contractor, or any successor -in -interest, in the event of any
default or breach by the City or for any amount which may become due to the Contractor or to its
successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the
City has or shall have any direct or indirect financial interest in this Agreement nor shall
Contractor enter into any agreement of any kind with any such officer or employee during the
term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not
paid or given, and will not pay or give, any third party any money or other consideration in
exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under
this Agreement, Contractor shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age, marital status, ancestry, national origin,
sexual orientation, gender identity, gender expression, physical or mental disability, or medical
condition. Contractor shall ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, age, marital status,
ancestry, national origin, sexual orientation, gender identity, gender expression, physical or
mental disability, or medical condition. Such actions shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Convrieht Infringement. To the fullest extent permissible under
law, and in lieu of any other warranty by City or Contractor against patent or copyright
infringement, statutory or otherwise:
A. It is agreed that Contractor shall defend at its expense any claim or suit
against City on account of any allegation that any item furnished under this Agreement, or the
normal use or sale arising out of the performance of this Agreement, infringes upon any
presently existing U.S. letters patent or copyright and Contractor shall pay all costs and damages
finally awarded in any such suit or claim, provided that Contractor is promptly notified in writing
of the suit or claim and given authority, information and assistance at Contractor's expense for
the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the
negligence, recklessness or willful misconduct of Contractor. However, Contractor will not
indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that
City's alteration of such deliverable created the infringement upon any presently existing U.S.
letters patent or copyright: or (2) the use of a deliverable in combination with other material not
provided by Contractor when it is such use in combination which infringes upon an existing U.S.
letters patent or copyright.
16 Revised: 5/5/16
721J66" I
19
B. Contractor shall have sole control of the defense of any such claim or suit
and all negotiations for settlement in the event City fails to cooperate in the defense of any suit or
claim, provided, however, that such defense shall be at Contractor's expense. Contractor shall
not be obligated to indemnify City under any settlement that is made without Contractor's
consent, which shall not be unreasonably withheld. If the use or sale of such item is enjoined as
a result of the suit or claim, Contractor, at no expense to City, shall obtain for City the right to
use and sell the item, or shall substitute an equivalent item acceptable to City and extend this
patent and copyright indemnity thereto.
10.2 Notice. Any notice, demand, request, consent, approval, or communication that
either party desires, or is required to give to the other party or any other person shall be in
writing. All notices shall be personally delivered, sent by pre -paid First Class U.S. Mail,
registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by
facsimile with attached evidence of completed transmission. All notices shall be deemed
received upon the earlier of (i) the date of delivery to the address of the person to receive such
notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days
after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by
facsimile. Any notice, request, demand, direction, or other communication sent by facsimile
must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, and instant messages are not acceptable
manners of notice required hereunder. Notices or other communications shall be addressed as
follows:
To City: City of Palm Springs
Attention: City Manager R City Clerk
3200 E. Tahquitz Canyon Way
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Contractor: Lloyd Pest Control Company, Inc.
PO Box 580490
N. Palm Springs, CA 92258
Attention: Howard Jacobs
Telephone: 760-460-1181
Facsimile: 760-365-3236
10.3 Inteerated Agreement. This Agreement constitutes the entire agreement
between the Parties and supersedes all prior negotiations, arrangements, agreements,
representations, and understandings, if any, made by or among the Parties with respect to the
subject matter in this Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severabilitv. Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law. If any provision
17 Revised: 5/5/16
7?Unfi,i 1
20
of this Agreement shall be determined to be invalid by a final judgment or decree of a court of
competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition
or invalidity, without invalidating the reminder of that provision, or the remaining provisions of
this Agreement unless the invalid provision is so material that its invalidity deprives either Party
of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 Third Partv Beneficiarv. Excent as may be expressly provided for in this
Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement
he construed as conferring, any rights including without limitation, anv rights as a third-nart_v_
benoficiary or otherwise upon anv entity or nerson not a nartv to this Agreement.
)0.7 Reritglc. The above -referenced Recitals are hereby incomorated into the
_Agreement as though fully set forth in this Agreement and each Partv acknowledges and agrees
that such Partv is bound. for numoses of this Agreement. by the same.
10.8. Corporate Authoritv. Each of the undersigned represents and warrants that (i)
the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he
or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which
he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing
is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement
does not violate any provision of any other Agreement to which the Party for which he or she is
signing is bound.
18 Revised: 5/5/16
21
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
"CITY"
City of Palm Springs
Date: By:
David H. Ready
City Manager
APPROVED AS TO FORM:
By:
Douglas C. Holland,
City Attorney
APPROVED BY CITY COUNCIL:
Date: Agreement No.
ATTEST
By:
James Thompson,
City Clerk
Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President. the
second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.
CONTRACTOR NAME:
Address
By
Signature (Notarized)
72ubn11 1
Check one _ Individual _ Partnership _ Corporation
By
19
Signature (Notarized)
Revised: 5/5/16
22
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189
A nxx/ pubic or Wwr offer competing this cart%Imm verifies my the clenMy of the rAvd:,sl who sWed the
docunerd to whim tin carafe® a sUadmd, snd nwlhetMhluirxraz. accuracy, or vand:ty of that daarrsrt
County
California
Coun•y of
On 'Wore frig
➢ate Here Insert Piame and Me of the Officer
personaty appeared
Name(a) of Sgrre")
who proved to me on the basis of satisbiciory evidence to be the peracnfal whose name(e) islare
cub =nbed to the within instr•urwd ar d acknowledged to me that haraheAhey, executed the came in
hnafier/fiar euthorized capaody(ieo, and that by hno4w/thea aignaturegs) on the instrument the paraoNa).
or the entity upon behalf of which the peroon(a) ailed, executed the mshument.
1 certdy under PENALTY OF PERJURY under the In"
of the State of Celifonua that the foregong paraWsph
is bus and correct.
WRNE33 my hand and official teal.
Signature
Pks Notary Seal Above
Signal" of Notary Pubic
OPRONAL
Though M o sectan is aptmnal, wmptabng this informsbon can deter altershan of the document or
flsuclrlant feattadrmad of tea lom to an umntanded locomen!.
Description of Attached Document
Trtle or Type of Do artt Document Date:
Nunber of Pages: 3Rrta(s) Other Than Named Above:
Ccpecity(iea) Gained by Signers)
Signer's Nmn-
❑ Corporate Officer — Td4sW
❑ Partner — ❑ Lstruted ❑ General
❑ Individual ❑ Attorney m Fact
❑ Trustee ❑ Gordian m Conzarvator
❑ Other.
Signer is RepreserUug
.signers Narne
❑ Corporate Offiwr — T'dle(s)-
❑ Partner — ❑ Linutad ❑ General
111Mividtal ❑ Attorney in Fact
❑ Trustee ❑ Guardian or Ccu aervator
❑ Other
Signer Is Representing
@2g14 Nabona Notary Asoocnstecr • wrrmNatsraUJasry.org • 1-80C-1/3 NO7r�ffY (1-800-879-B9:rl hem k5gg7
20
23
EXHIBIT "A"
SCOPE OF SERVICES
Scone of Work: The Contractor shall provide environmentally friendly pest extermination and
control services, including rodent and pest control, inside designated City -owned
buildings/facilities including the Airport buildings and in outside areas adjacent to these
designated buildings. Services shall be performed at least once per month at each City Facility
location and twice per month at the Airport locations.
The Contractor and all of Contractor's personnel performing services hereunder shall possess
all licenses required by the State of California to perform said services, including but not limited
to the requirements of the Structural Pest Control Board and the Department of Pesticide
Regulation.
The Contractor agrees to provide the services in a safe and environmentally friendly manner in
accordance with current pest elimination procedures to eliminate rodents and insects. The
Contractor will provide all materials, supplies, equipment, personnel and supervision necessary
to perform the required services. Material and methods of application used in the performance
of such services shall conform to applicable federal, state and local laws and regulations. Prior
to commencement of work, the Contractor shall furnish to the City's Contract Officer Material
Safety Data Sheets for all chemicals to be used in the performance of the scope of work. A log
book shall be provided by and completed by Contractor's employee at the time of completion of
any work being performed at any City property. This log book shall remain at the City Yard, 425
N. Civic Drive, Palm Springs, CA. 92262 and will list details of pest control measurements by
location and date.
In addition to the monthly service, the Contractor shall be subject to call-back any time an
indication of an infestation is noted. The Contractor shall respond to call-back requests within
twenty-four (24) hours at no additional cost to the City.
Special inspections may be requested by the City Representative, as needed. Any problems
noted during the inspection shall be corrected within the following 24 hour period.
Pests are defined as rodents (including rats, mice and squirrels), ants, mites, cockroaches,
crickets, silverfish, spiders, flies, larva, arachnoids, scorpions and any other pests defined as
insects. Other flying insects that may need to be removed or treated on an as -needed basis
only are bees, wasps, hornets and fleas. Removal of these insects will only be from areas that
are accessible without any structural alterations. Pests excluded from this contract include
termites and other wood -destroying insects.
All of Contractor's employees, representatives and officials shall be expected to maintain
excellent relations with the public, City officials and employees. Any display of offensive,
discourteous or rude behavior by any representative of the Contractor may be cause for
contract termination. Use of alcoholic beverages by Contractor's representatives is prohibited,
and representatives are prohibited from being on the premises under the influence of alcohol or
any other substances.
21
24
Locations of Service: Pest extermination and control services shall be provided at all of the
following City buildings/facilities:
LOCATION
ADDRESS
SQUARE FEET
TO BE SERVICE ONCE (1) PER MONTH
I
Fire Dept. Training Ctr.
3000 E. Alejo Road
1,410 1
Palm Springs Stadium
1901 E. Baristo Road
16.506
Baristo Practice Field
1901 E. Baristo Road
480
1 Leisure Center
401 S. Pavilion Way
15,155 1
City Hall
3200 E. Tahquitz Canyon Way
48.183
1 Fire Station #1
277 N. Indian
5,364 1
Fire Station #2
300 N. El Cielo Road
19,309
I Fire Station #3
1 590 E. Racquet Club Road
6,266 1
Fire Station #4
1300 La Verne Way
5,380
Fire Station #5
5800 Bolero Road
3,764
1 Belardo Parking Structure
Corner of Belardo & Tahquitz
12,880
1 J.C. Frey Building
1 1711 E. Baristo Road
3,617 1
Police Department
200 S. Civic Drive
53,680
Pavilion
403 S. Pavilion Way
20,200
J.O.J.D.H. Unity Center
480 Tramview Road
13,373
1 Swim Center
405 S. Cerritos 1
8,048
Visitor's Center/ Entry Sign
2901 N. Palm Canyon
2,761
McManus Village Buildings
Palm Canyon Drive
4 buildings
1 Cornelia White house
223 Palm Canyon Drive
940
Cultural Museum Gallery
221 Palm Canyon Drive
3,310
1 Fudge & Candy Shop
211 Palm Canyon Drive
2,685
1 Jim Ruddy's General Store
219 Palm Canyon Drive
916
Library
300 S. Sunrise Way
34,254
City Corporate Yard
425 N. Civic Drive
44,782
Cogen Muni Plant
205 N. El Cielo
2,116 I
Cogan Sunrise Plant
403 S. Pavilion Way
1,702
Palm Springs Skate Park
403 S. Pavilion
30,000
Baristo Parking Structure
Corner of Baristo & Indian
124,251
Canyon
Police Sub Station
105 S. Indian Canyon
2,475
Welwood Library
100 S. Palm Canyon Drive
5,953
Dog Park
222 N Civic Drive
56,000
1 Palm Springs Train Station
North Indian Avenue 1
2,160 1
Palm Springs Animal Shelter
1810 Camino Parocela
21,000
Plaza Theater
128 S Palm Canyon Drive
15,100
Palm Canyon Theater
538 N. Palm Canyon Drive
13,199
Desert Art Center
550 N. Palm Canyon Drive
5,073
Demuth Community Park
3601 E. Mesquite Ave.
21,000
Demuth Concessions Building
4365 E. Mesquite Ave.
1,767
City Park Restrooms
Demuth Restrooms (3 buildings)
Mesquite Ave.
1,670
Ruth Hardy Park Restroom
700 Tamarisk Road
684
Sunrise Park
1401 E. Baristo Road
200
22
25
PALM SPRINGS INTL. AIRPORT
TO BE SERVICED TWICE (2) PER MONTH
Main Terminal Building
Bono Concourse
RJ Concourse South
Ground Transportation Center Facility
(GTC —Taxi Building & CNG Fueling
Station)
Loop Road/ Parking Lots
Customs Facility
Vehicle Inspection Plaza
Site Specific Special Conditions:
3400 E. Tahquitz Canyon Way 8 buildings/
areas
113,785
78,722
15,000
1,990
641,501
3,638
2,000
Palm Springs Animal Shelter: All materials to be utilized at the Palm Springs Animal
Shelter must be environmentally friendly and approved in advance by the Animal Control
Supervisor and Material Safety Data Sheets for these materials must be provided to the
Animal Control Supervisor in addition to the Contract Officer.
Insurance Requirement: The Contractor awarded the Contract shall meet all insurance
requirements of the City, including but not limited to, the provisions of personal and property
liability, including automobile coverage, and Worker's Compensation, in limits acceptable to the
City.
License Requirement: The contractor will be required to:
• Have a Branch 2 Applicators License, issued by California Structural Pest Control
Board;
• Licensed in accordance with the requirements of the Department of Pesticide
Regulation, if applicable;
• Licensed in accordance with the Palm Springs Municipal Code, Chapter 3.40 through
3.96 entitled Business Tax;
• Possess any other applicable license required in the performance of these services.
23
26
EXHIBIT `B"
CITY'S INVITATION FOR BID
INVITATION FOR BIDS NO. 17-01
FOR
CITY WIDE PEST CONTROL SERVICES
THIS INVITATION FOR BIDS CONSISTS OF THE FOLLOWING:
PAGE
COVERSHEET....................................................................................................................1
NOTICE INVITING BIDS..........................................................................................................2-3
BIDDER'S CHECK LIST.............................................................................................................4
TERMS & CONDITIONS ............ ................................ ...... .. ..........................
... ...... 5-8
SCOPE OF SERVICES, SPECIAL CONDITIONS.................................................................9-16
BID PRICING PAGES (MUST BE MANUALLY SIGNED)....................................................17-19
NON-COLUSSION AFFIDAVIT..................................................................................20
BIDDER'S GENERAL INFORMATION AND REFERENCE LIST.........................................21-22
BIDBOND FORM....................................................................................................................23
SAMPLE CONTRACT AGREEMENT.......................................................... .......................
24-48
NO RESPONSIBILITY WILL ATTACH TO ANY OFFICER FOR THE PREMATURE OPENING
OF OR THE FAILURE TO OPEN A BID NOT PROPERLY ADDRESSED AND IDENTIFIED.
STREET ADDRESS'
City of Palm Springs
Procurement & Contracting
3200 E Tahquitz Canyon Way
Palm Springs, CA 92262
DATE DUE: TUESDAY, SEPTEMBER 20, 2016
TIME DUE: 3:00 P.M., Local Time
PLEASE NOTE THAT PALM SPRINGS CITY HALL IS CLOSED EVERY FRIDAY
AND THEREFORE IS NOT ABLE TO ACCEPT. TIME OR DATE STAMP ANY
SUBMITTALS/BIDS ON FRIDAYS (OR WEEKENDS). PLEASE TAKE THIS INTO
CONSIDERATION WHEN DELIVERING A SUBMITTAL/BID BY THE DUE DATE AND
TIME AS DEFINED IN THIS DOCUMENT.
24
27
NOTICE INVITING BIDS
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS (IFB 17-01)
NOTICE IS HEREBY GIVEN that the City of Palm Springs, California, is soliciting bids from
qualified contractors for:
CITY WIDE PEST CONTROL SERVICES
SCOPE OF WORK: The City of Palm Springs requires a properly licensed and qualified firm to
provide pest extermination and control services at various City of Palm Springs
Buildings/Facilities, including the Palm Springs International Airport.
CONTRACTORS LICENSES: Contractor must possess the following current and valid licenses
and registrations: Have a Branch 2 Applicators License, issued by California Structural Pest
Control Board; Licensed in accordance with the requirements of the Department of Pesticide
Regulation, if applicable; Licensed in accordance with the Palm Springs Municipal Code,
Chapter 3.40 through 3.96 entitled Business Tax; Possess any other applicable license required
in the performance of these services. All licenses must be maintained during the entire term of
the agreement.
NON -MANDATORY PRE -BID WALK-THROUGH OF LOCATIONS: Prospective bidders are
highly encouraged to attend the non -mandatory Pre -Bid Walk -Through of the City contracted
sites and existing facilities, which will be conducted by the City to acquaint the Bidders with
existing site conditions. The Pre -Bid Walk -Through will be held Tuesday, August 30, 2016
8:OOAM in the Lunch Room at the City Corporate Yard, 425 North Civic Drive, Palm Springs,
CA 92262. Failure of a Bidder to attend the pre -bid walk-through shall constitute acceptance of
all pre-existing site conditions and shall constitute a waiver of any and all future claims relating
to said conditions. Please allow a minimum of 4 hours for this walk-through as this will entail
traveling to various facilities throughout Palm Springs.
Availability of Documents: Bid Documents and Specifications may be obtained from the
Procurement Office by calling (760) 322-8374,
NOTE: Contact Leigh Gileno, Procurement Specialist II via email at
Leigh.Gileno(&i)almsorinosca.00v to register as a Bidder. Failure to register as a
Bidder may result in not receiving bid addenda. Failure to acknowledge addenda
with your bid may cause your bid to be considered non -responsive.
The successful bidder will enter into a contract with the City of Palm Springs. A sample contract
and a summary of insurance requirements are attached for your reference. Prevailing wage
rates are not applicable.
BID SECURITY: Each Bid must be accompanied by cash, a certified or cashier's check or
Bidder's bond on the prescribed form and made payable to the City of Palm Springs for an
amount equal to at least ten percent (10%) of the amount Bid (for Total Annual Cost for All Sites
and Systems). Such guaranty shall be forfeited should the Bidder to whom the Work is awarded
fail to furnish the required proof of insurance and licenses or fail to enter into the contract
services agreement with the City within the period of time specified at the time of award.
25
DUE DATE AND TIME: Bids will be received until 3:00 P.M., Tuesday, September 20, 2016 at
the Office of Procurement and Contracting, 3200 Tahquitz Canyon Way, Palm Springs,
California, 92262, at which time they will be publicly opened and read in the Procurement and
Contracting Office. No Bid will be considered unless it is made on a bid form furnished by the
City. Bids must be submitted in sealed envelopes and either hand delivered at the address
above, or mailed to: City of Palm Springs, Procurement and Contracting Division at the address
above.
The City of Palm Springs reserves the right to reject any or all bids and to waive any informality
or technical defect in a bid.
The receiving time in the Procurement and Contracting Office will be the governing time for
acceptability of Bids. Telegraphic and telephonic Bids will not be accepted. It is the
responsibility of the Bidder to see that any Bid sent through the mail, or by any other delivery
method, shall have sufficient time to be received by the Procurement and Contracting Office
prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened.
Bids submitted may be withdrawn by written request received before the hour set for the
opening. After that time, bids may not be withdrawn by the bidder for a period of ninety (90)
days and at no time after award of bid.
Procurement Specialist II
City of Palm Springs, CA
26
29
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS NO. 17-01
BIDDER'S CHECK LIST
GENERAL INSTRUCTIONS TO BIDDERS:
Bidders are advised that notwithstanding any instructions or inferences elsewhere in this
Invitation to Bid only the documents shown and detailed on this sheet need be submitted
with and made part of their Bid. Other documents may be required to be submitted after
the Bid opening time and date, but prior to Award. Bidders are herebv advised that
failure to submit the documents shown and detailed on this sheet MAY RENDER THE
BID NON -RESPONSIVE.
II REQUIRED DOCUMENTS FOR BID SUBMITTAL:
BIDS MAY NOT BE CONSIDERED if the following documents and/or attachments are
not completely filled out and submitted with the Bid.
NOTE: ONLY THOSE ITEMS MARKED BY AN "X" ARE REQUIRED.
X Bid Bid/Pricing, Page 17-19, must be manually signed.
X Erasures or other changes made to the Bid Bid/Pricing Page must be initialed by
the person signing the Bid.
X Affidavit of Non -Collusion by Contractor form, Page 20, must be notarized and
signed by a Notary Public.
X Information Required of Bidders, including reference information, Pages 21-22,
must be completed.
X Bid Bond, Certified Check, Cashier's Check, Money Order or Cash shall be
submitted with the Bid in the amount indicated. Page 23 must be executed and
notarized as indicated, if applicable.
X All Addenda issued shall be acknowledged in the space provided on the Bid
Pricing page or by manually signing the Addenda sheet and submitting it prior to
the Bid Opening Time and Date.
27
30
CITY OF PALM SPRINGS
TERMS AND CONDITIONS
1. Bids must be submitted on Bid forms supplied by the Procurement and Contracting
Office in a sealed envelope showing on the outside the name of the Bidder, Bid title, Bid
number, time and date of opening.
2. Bids submitted may be withdrawn by written request received before the hour set for the
opening. After that time, Bids may not be withdrawn by the Bidder for a period of ninety
(90) days and at no time after award of Bid.
3. The City of Palm Springs reserves the
responsible bidder or to reject all bids, as
Furthermore, the City reserves the right to
failed to perform properly, or complete on
reject the Bid of a Bidder who is not in
satisfactorily. Further, the City reserves the
project.
right to award to the lowest responsive
it may best serve the interests of the City.
reject the Bid of any Bidder who previously
time, agreements of a similar nature, or to
a position to perform such an agreement
right to reject pieces of cabinetry from the
4. The City reserves the right to reject any or all Bids and to waive any informality or
technical defect in a Bid, as it may best serve the interests of the City. The City also
reserves the right to make such investigations as it deems necessary to determine the
ability of the Bidder to perform the Work and the Bidder shall furnish to the City all such
information and data for this purpose as the City may request. The City reserves the
right to reject any Bid if the evidence submitted by or investigation of such Bidder fails to
satisfy the City that such Bidder is properly qualified to carry out the obligations in the bid
documents and to complete the Work contemplated therein.
5. The decision of the Palm Springs City Council, or their designee if applicable, will be
final. It is anticipated that City Council, or designee if applicable, will award the bid at
their regularly scheduled meeting following the closing date for receipt of bids.
6. Bidder's signed bid and fully executed contract services agreement shall constitute an
agreement.
7. Submission of a signed Bid will be interpreted to mean that Bidder has hereby agreed to
all the terms and conditions set forth in all of the pages which make up this Invitation For
Bid.
8. The price quoted by the Bidder in his/her bid shall include any and all applicable sales or
use tax levied by the California Revenue and Taxation Code, and shall be exclusive of
Federal Excise Taxes pursuant to the exemption of political subdivisions in the "Revenue
Act of 1935" or any other acts of Congress.
9. Bidders may submit only ONE (1) bid in response to this IFB. You many NOT submit
multiple bids.
10. When discrepancies occur between unit prices and extended amounts the unit prices
shall govern.
11. Bidder will be required to file an Affidavit of Non -Collusion with their Bid. This shall be
signed and sworn before a Notary Public.
2s
31
12. Notice of Award: After award of the Bid by the Palm Springs City Council if necessary,
a Notice of Award letter and Agreement will be sent to the successful Bidder for
execution and return. The successful Bidder shall provide all Certificates of Insurance,
Bonds, if required, within fourteen (14) calendar days.
13. Business License: The successful bidder will be required to be licensed in accordance
with the City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40
through 3.96, entitled "Business Tax".
14. The Bidder agrees that the City has the right to make the final determination as to
whether the material/equipment has been satisfactorily delivered, operable and meets
acceptance criteria as defined in the Bid documents.
15. Performance: Time is of the essence in the performance of the work. Performance
schedule may be a factor in award of bid and may be cause for reiection, as determined
by the City.
16. Termination for Default: The City may, by written notice of default to the vendor,
terminate any resulting order in whole or in part should the vendor fail to make
satisfactory progress, fail to deliver within time specified therein or fail to deliver in strict
conformance to specifications and requirements set forth therein. In the event of such
termination, the City reserves the right to purchase or obtain the supplies or services
elsewhere, and the defaulting vendor shall be liable for the difference between the prices
set forth in the terminated order and the actual cost thereof to the City. The prevailing
market price shall be considered the fair repurchase price, If, after notice of termination
of this contract under the provisions of this clause, it's determined for any reason that the
Contractor was not in default under the provisions of this clause, the rights and
obligations of the parties shall be the same as if the notice of termination had been
issued pursuant to the Termination for Convenience clause. The rights and remedies of
City provided in this article shall not be exclusive and are in addition to any other rights
and remedies provided by law or under resulting order.
17. Termination for Convenience: The City may, by written notice stating the extent and
effective date terminate any resulting order for convenience in whole or in part, at any
time. The City shall pay the vendor as full compensation for performance until such
termination the unit or pro rate price for the delivered and accepted portion, and a
reasonable amount, as costs of termination, not otherwise recoverable from other
sources by the vendor as approved by the City, with respect to the undelivered or
unaccepted portion of the order, provided compensation hereunder shall in no event
exceed the total price. In no event shall the City be liable for any loss of profits on the
resulting order or portion thereof so terminated. The rights and remedies of City provided
in this article shall not be exclusive and are in addition to any other rights and remedies
provided by law or under resulting order.
18. Fiscal Year: Obligation for payment of any contract beyond the current fiscal year end is
contingent upon the availability of funding from which payment can be made. No legal
liability shall arise for payment beyond June 30 of the calendar year unless funds are
made available for such performance.
19. Governing Law: This contract shall be construed and interpreted according to the laws
of the State of California.
20. Bid Bond: Each Bid must be accompanied by cash, a certified or cashier's check or
Bidder's bond on the prescribed form and made payable to the City of Palm Springs for
29
32
an amount equal to at least ten percent (10%) of the amount Bid (maximum award value
of lump sum total). Such guaranty shall be forfeited should the Bidder to whom the work
is awarded fail to furnish the required proof of insurance, bonds and enter into a
Purchase Order Contract with the City within the period of time provided by the IFB's
requirements.
21. Performance Bond and Insurance: WAIVED. T-
22. Payment Bond: WAIVED. G9RtFaGt9F shall
��) tie sip: sf t`:s : 9U44
Gf AgFee 3nt, :r: the ? 31Jr.-,e Y n^,atarial
cepr:icrc x.1 mcs
shall :l.n t!'1C 31.
all SI-91M far moterials anc! !ctcr arc p2A, -and shall ethepqvise nomply with the Givil
Gede.
23. Local Preference: Pursuant to the City of Palm Springs Local Preference Ordinance
1756, the term "Local Business" is defined as a vendor, contractor, or consultant who
has a valid physical business address located within the Coachella Valley, at least six
months prior to bid or bid opening date, from which the vendor, contractor, or consultant
operates or performs business on a day-to-day basis, and holds a valid business license
by a jurisdiction located in the Coachella Valley. "Coachella Valley" is defined as the
area between the Salton Sea on the south, the San Jacinto and Santa Rosa Mountains
on the west, and the Little San Bernardino Mountains on the east and north. For the
purposes of this definition, "Coachella Valley" includes the cities of Beaumont and
Banning and the unincorporated areas between Banning and the City of Palm Springs.
Post office boxes are not verifiable and shall not be used for the purpose of establishing
such physical address.
In the bidding of, or letting for procurement of, supplies, materials, and equipment, as
provided in Ordinance No. 1756, the City may give a preference to Local Businesses in
making such purchase or awarding such contract in an amount not to exceed five (5%)
percent of the Local Business' total bid price, or $15,000, whichever amount is lower.
Total bid price shall include only the base bid price but also adjustments to that base bid
price resulting from alternates requested in the Solicitation.
In order for a Local Business to be eligible to claim the preference, the business MUST
request the preference in the Solicitation response (see cost bid pages) and provide a
copy of its current business license from a jurisdiction in the Coachella Valley.
24. Payment Terms: The standard terms at the City of Palm Springs are Net 30 days.
25. Questions: Bidders are specifically directed NOT to contact any city employee,
commission member, committee member, council member, or other agency employee or
associate for any purpose related to this IFB other than as directed below. Contact with
anyone other than as directed below may be cause for rejection of a Bid.
30
33
AAn v questions, technical or otherwise, pertaining to this Invitation for Bid must be
submitted IN WRITING and directed ONLY to:
Leigh Gileno, Procurement Specialist II
Procurement & Contracting Division
City of Palm Springs
3200 E Tahquitz Canyon Way, Palm Springs, CA 92263-2743
Email: Leiah.Gileno&i)almsorinasca.aov
Interpretations or clarifications considered necessary in response to such questions will
be resolved by the issuance of formal Addenda to the IFB. The deadline for all
auestions is 3:00 P.M.. Local Time. Tuesdav September 13, 2016. Questions
received after this date and time may not be answered. Only questions that have been
resolved by formal written Addenda via the Division of Procurement and Contracting will
be binding. Oral and other interpretations or clarifications will be without legal or
contractual effect.
26. It is understood that the services offered by the Bidder will meet all requirements of the
specifications in this Invitation unless deviations therefrom are clearly indicated in an
attachment titled "Exceptions to Specifications" submitted and signed by Bidder's
authorized representative. In order for the Bid to be considered, an explanation must be
made for each item in which an exception is taken, giving in detail the extent of the
exception and the reason for which it is taken. The City of Palm Springs will be the sole
judge as to whether any deviations or exceptions will be approved or accepted.
PLEASE NOTE THAT PALM SPRINGS CITY HALL IS CLOSED EVERY FRIDAY
AND THEREFORE IS NOT ABLE TO ACCEPT. TIME OR DATE STAMP ANY
SUBMITTALS/BIDS ON FRIDAYS (OR WEEKENDS). PLEASE TAKE THIS INTO
CONSIDERATION WHEN DELIVERING A SUBMITTAL/BID BY THE DUE DATE AND
TIME AS DEFINED IN THIS DOCUMENT.
31
34
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS NO. 17-01
SCOPE OF WORK, SPECIFICATIONS, AND SPECIAL CONDITIONS FOR
CITY WIDE PEST CONTROL SERVICES
Purpose: The City of Palm Springs is soliciting bids from qualified firms for providing
pest extermination and control services for a three year period with two (1) year renewal
options upon mutual consent of the City and the Contractor. This service will be
performed at specified locations in the City of Palm Springs including the Palm Springs
International Airport.
2. Scope of Work: The Contractor shall provide environmentally friendly pest
extermination and control services, including rodent and pest control, inside designated
City -owned buildings/facilities including the Airport buildings and in outside areas
adjacent to these designated buildings. Services shall be performed at least once per
month at each City Facility location and twice per month at the Airport locations.
The Contractor and all of Contractor's personnel performing services hereunder shall
possess all licenses required by the State of California to perform said services,
including but not limited to the requirements of the Structural Pest Control Board and the
Department of Pesticide Regulation.
The Contractor agrees to provide the services in a safe and environmentally friendly
manner in accordance with current pest elimination procedures to eliminate rodents and
insects. The Contractor will provide all materials, supplies, equipment, personnel and
supervision necessary to perform the required services. Material and methods of
application used in the performance of such services shall conform to applicable federal,
state and local laws and regulations. Prior to commencement of work, the Contractor
shall furnish to the City's Contract Officer Material Safety Data Sheets for all chemicals
to be used in the performance of the scope of work. A log book shall be provided by and
completed by Contractor's employee at the time of completion of any work being
performed at any City property. This log book shall remain at the City Yard, 425 N. Civic
Drive, Palm Springs, CA. 92262 and will list details of pest control measurements by
location and date.
In addition to the monthly service, the Contractor shall be subject to call-back any time
an indication of an infestation is noted. The Contractor shall respond to call-back
requests within twenty-four (24) hours at no additional cost to the City.
Special inspections may be requested by the City Representative, as needed. Any
problems noted during the inspection shall be corrected within the following 24 hour
period.
Pests are defined as rodents (including rats, mice and squirrels), ants, mites,
cockroaches, crickets, silverfish, spiders, flies, larva, arachnoids, scorpions and any
other pests defined as insects. Other flying insects that may need to be removed or
treated on an as -needed basis only are bees, wasps, hornets and fleas. Removal of
these insects will only be from areas that are accessible without any structural
alterations. Pests excluded from this contract include termites and other wood -
destroying insects.
32
35
All of Contractor's employees, representatives and officials shall be expected to maintain
excellent relations with the public, City officials and employees. Any display of offensive,
discourteous or rude behavior by any representative of the Contractor may be cause for
contract termination. Use of alcoholic beverages by Contractor's representatives is
prohibited, and representatives are prohibited from being on the premises under the
influence of alcohol or any other substances.
3. Locations of Service: Pest extermination and control services shall be provided at all of
the following City buildings/facilities:
LOCATION
ADDRESS
SQUARE FEET
TO BE SERVICE ONCE (1) PER MONTH
1
Fire Dept. Training Ctr.
3000 E. Alejo Road
1,410
Palm Springs Stadium
1901 E. Baristo Road
16.506
Baristo Practice Field
1901 E. Baristo Road
480
Leisure Center
401 S. Pavilion Way
15,155 1
City Hall
3200 E. Tahquitz Canyon Way
48,183 1
Fire Station #1
277 N. Indian
5,364 1
Fire Station #2
300 N. El Cielo Road
19,309
Fire Station #3
590 E. Racquet Club Road
6,266
Fire Station #4
1300 La Verne Way
5,380
Fire Station #5
5800 Bolero Road
3,764
Belardo Parking Structure
Corner of Belardo & Tahquitz
12,880
J.C. Frey Building
1711 E. Baristo Road
3,617
Police Department
200 S. Civic Drive
53,680
Pavilion
1 403 S. Pavilion Way
20,200
1 J.O.J.D.H. Unity Center
1 480 Tramview Road 1
13,373 1
Swim Center
405 S. Cerritos
8,048
1 Visitor's Center/ Entry Sign
1 2901 N. Palm Canyon 1
2,761
1 McManus Village Buildings
Palm Canyon Drive
4 buildings
1 Cornelia White house
223 Palm Canyon Drive 1
940
Cultural Museum Gallery
221 Palm Canyon Drive
3,310
1 Fudge & Candy Shop
211 Palm Canyon Drive
2,685
Jim Ruddy's General Store
219 Palm Canyon Drive
916
1 Library
1 300 S. Sunrise Way
34.254 1
City Corporate Yard
425 N. Civic Drive
44,782
Cogen Muni Plant
205 N. El Cielo
2,116
Cogan Sunrise Plant
403 S. Pavilion Way
1,702
Palm Springs Skate Park
403 S. Pavilion
30,000
Baristo Parking Structure
Corner of Baristo & Indian
124,251
Canyon
Police Sub Station
105 S. Indian Canyon
2,475
Welwood Library
100 S. Palm Canyon Drive
5,953 1
1 Dog Park
222 N. Civic Drive
56,000 1
Palm Springs Train Station
North Indian Avenue
2,160
Palm Springs Animal Shelter
1810 Camino Parocela
21,000
1 Plaza Theater
1 128 S. Palm Canyon Drive
15,100
Palm Canyon Theater
538 N. Palm Canyon Drive
13,199
1 Desert Art Center
1 550 N. Palm Canyon Drive
5,073
1 Demuth Community Park
1 3601 E. Mesquite Ave.
21,000
1 Demuth Concessions Building
4365 E. Mesquite Ave. I
1,767
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City Park Restrooms
Demuth Restrooms (3 buildings) Mesquite Ave.
Ruth Hardy Park Restroom 700 Tamarisk Road
Sunrise Park 1401 E. Baristo Road
Victoria Park 2650 Via Miraleste
TO BE SERVICED TWICE (2) PER MONTH
Main Terminal Building
Bono Concourse
RJ Concourse South
Ground Transportation Center Facility
(GTC —Taxi Building & CNG Fueling
Station)
Loop Road/ Parking Lots
Customs Facility
Vehicle Inspection Plaza
4. Site Specific Special Conditions:
1
1,6701
684
200
684
areas
113,785
78,722
" 15,000
" 1,990
641,501
3,638
2,000
Palm Springs Animal Shelter: All materials to be utilized at the Palm Springs Animal
Shelter must be environmentally friendly and approved in advance by the Animal Control
Supervisor and Material Safety Data Sheets for these materials must be provided to the
Animal Control Supervisor in addition to the Contract Officer.
5. Insurance Reauirement: The Contractor awarded the Contract shall meet all insurance
requirements of the City, including but not limited to, the provisions of personal and
property liability, including automobile coverage, and Worker's Compensation, in limits
acceptable to the City.
6. License Reauirement: The contractor will be required to:
• Have a Branch 2 Applicators License, issued by California Structural Pest Control
Board,
• Licensed in accordance with the requirements of the Department of Pesticide
Regulation, if applicable;
• Licensed in accordance with the Palm Springs Municipal Code, Chapter 3.40 through
3.96 entitled Business Tax;
• Possess any other applicable license required in the performance of these services.
Term of Contract: The term of this Contract will be for three years from date of award,
with two (1), one year renewal options upon mutual consent of the City and the
Contractor.
A. Option to Renew: At the sole discretion of the City, the Contract may be
renewed for one year option or any portion thereof. If the City exercises its
option to extend, the unit prices shall be adjusted (decreased or increased) at the
beginning of any such renewal period to correspond with the most recent annual
change to the Consumer Price Index for All Urban Consumers as published by
the U.S. Bureau of Labor Statistics for the Los Angeles, Anaheim and Riverside
Areas.
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B. Contract Services Aareement: The successful bidder will be required to sign a
Contract Services Agreement in a form acceptable to the City. A sample of such
an Agreement is attached as an Exhibit "A" herein.
C. We specifically draw vour attention to the language in the sections of the
sample contractual agreement attached entitled "Conflict of Interest" and
"Covenants Aaainst Discrimination" and recommend all firms carefully
consider these contractual requirements prior to submitting a bid in response to
this RFP.
D. Schedule of Work - The Contractor shall furnish to the City Representative a
detailed work schedule showing how the Contractor will accomplish the Contract
requirements. This work schedule shall indicate the number of personnel, tasks
to be performed by each person and the amount of time necessary to accomplish
the work. The schedule shall be kept throughout the duration of the Contract, and
shall be modified and re -submitted to the City Representative as required. Any
work to be performed not conforming to this schedule shall be approved by the
City Representative prior to such occurrence.
E. Adiustment of Services - The City reserves the right to reduce or increase, or
otherwise adjust the scope of services.
8. Pricing: Pricing quoted in this Bid shall be firm for the original three-year term of the
resulting Contract.
9. Payment: For all services which the Contractor is obligated to perform under the Contract,
the City shall pay to the Contractor per the quote provided by Contractor and set out in
Exhibit "D" of the Contract Services Agreement.
10. Award Of Bid: The Bid will be awarded to the lowest responsive and responsible Bidder
based on the unit prices submitted on the Bid Pricing Page of this document.
Responsibility of a bidder will be determined by the City based on each bidders experience
and references. The City will be the sole judge with respect to the responsiveness and
responsibility of each bidder.
11. Invoicing: Contractor will submit an itemized invoice monthly listing separately each of the
buildings listed in the Scope of Work. The invoice shall be accompanied by receipts, dated
and signed by a City Employee, verifying the work was done. Invoices and receipts will be
submitted to the Contract Officer for approval.
Billings must reference a purchase order number and shall indicate the unit (contract) price.
Invoices that are submitted with incorrect prices may be returned for correction before any
payments to the vendor are authorized. It shall be the vendor's responsibility to submit a
correct invoice. The City shall not be responsible for payment until a correct invoice is
received.
12. Non -Interference: Contractor shall not interfere with the public use of the premises and
shall conduct its operations as to offer the least possible obstruction and inconvenience to
the public or disruption to the peace and quiet of the area within which the services are
performed.
13, Compliance With Environmental Reaulations: The Contractor shall be required to
35
38
comply with all Environmental Regulations in the performance of the Work or any portion
thereof. The Contractor shall immediately notify the City in the event any violation of any
Environmental Regulation is reasonably suspected to have occurred. For purposes of this
Section the term "Environmental Regulations' means any federal, state or local law, statute,
code, ordinance, regulation, requirement or rule relating to dangerous, toxic or hazardous
pollutants, Hazardous Substances or chemical waste, materials or substances. For
purposes of this Section, the term "Environmental Regulations" means any federal, state or
local law, statute, code, ordinance, regulation, requirement or rule relating to dangerous,
toxic or hazardous pollutants, Hazardous Substances or chemical waste, materials or
substances. The term "Hazardous Substances' means (a) any oil, flammable substance,
explosives, radioactive materials, hazardous wastes or substances, toxic wastes or
substances or any other wastes, materials or pollutants which (i) pose a hazard to the
Project or to persons on or about the Project or (ii) cause the Project to be in violation of any
Environmental Regulation; (b) asbestos in any form which is or could become friable, urea
formaldehyde foam insulation, transformers or other equipment which contain dielectric fluid
containing levels of polychlorinated biphenyls, or radon gas; (c) any chemical, material or
substance defined as or included in the definition of "waste," "hazardous substances,"
"hazardous wastes," "hazardous materials," "extremely hazardous waste," `restricted
hazardous waste," or "toxic substances' or words of similar import under any Environmental
Regulation including, but not limited to, the Comprehensive Environmental Response,
Compensation and Liability Act ("CERCLA"), 42 USC §§ 9601 et seq.; the Resource
Conservation and Recovery Act ("RCRA"), 42 USC §§ 6901 et seq.; the Hazardous
Materials Transportation Act, 49 USC §§ 6901 et seq.; the Federal Water Pollution Control
Act, 33 USC §§ 1251 et seq.; the California Hazardous Waste Control Law ("HWCL"), Cal.
Heath & Safety Code §§ 25100 et seq.; the Hazardous Substance Account Act ("HSAA"),
Cal. Health & Safely Code §§ 25300 et seq.; the Underground Storage of Hazardous
Substances Act, Cal. Health & Safety Code §§ 25280 et seq.; the Porter -Cologne Water
Quality Control Act (the "Porter -Cologne Act'), Cal. Water Code §§ 13000 et seq., the Safe
Drinking Water and Toxic Enforcement Act of 1986 (Proposition 65); and Title 22 of the
California Code of Regulations, Division 4, Chapter 30, (d) any other chemical, material or
substance, exposure to which is prohibited, limited or regulated by any governmental
authority or agency or may or could pose a hazard to the health and safety of the occupants
of the Project or the owners and/or occupants of property adjacent to or surrounding the
Project, or any other person coming upon the Project or adjacent property; or (e) any other
chemical, materials or substance which may or could pose a hazard to the environment.
14. Soecial Security Reauirements — For Palm SDrinas Police Deoartment and Palm
Sorinas International Airoort
36
39
POLICE DEPARTMENT:
Any personnel of Contractor assigned to perform services at the Palm Springs Police
Department must pass a Criminal History Records Check (CHRC) prior to performing
services at this facility. The CHRC(s) will be provided at no charge to Contractor.
Contractor shall coordinate the record checks with the City's Contract Officer. The City
will accept as evidence of passing such a test a LiveScan card issued by another
government agency.
AIRPORT SECURED ACCESS TO WORK AREAS:
Criminal history Records Check (CHRC) and TSA Security Threat Assessment (STA) —
The Contractor will be required to submit the City, prior to the commencement of
services, an Authorized Signatory Authority Letter authorizing specific Contractor
representatives to approve the issuance of Airport Identification badges and the
processing of a fingerprint CHRC and STAB. Electronic links to this letter and the
Fingerprint/Badge application can be found on the Airport's website at htto://www.oalm-
sorinos.ca.00v
Under certain circumstances, and out of the control of the City, security measures may
change on short notice. No deviations from any security measure shall be allowed at
any time
Restricted Area Access — All Contractor personnel who require unescorted access to the
restricted areas of the Airport, prior to the issuance of an Airport Identification Badge,
must successfully complete a fingerprint based CHRC and Security Threat Assessment
(STA). In accordance with CFR 49 1542,209, the CHRC must disclose that the
applicant has not been convicted, or found not guilty by reason of insanity, of any of the
disqualifying crimes listed below or as stated in 49 CFR 1542.209, during the 10 years
before the date of the individual's application for unescorted access authority, or while
the individual has unescorted access authority. The disqualifying criminal offenses are
as follows:
1) Forgery of certificates, false making of aircraft, and other registration
violations; 49 U.S.C. 46306.
2) Interference with air navigation; 49 U.S.C. 46308.
3) Improper transportation of a hazardous material; 49 U.S.C. 46312.
4) Aircraft piracy; 49 U.S.C. 46502.
5) Interference with flight crew members or flight attendants; 49 U.S.C.
46504.
6) Commission of certain crimes aboard aircraft in flight; 46506.
7) Carrying a weapon or explosive aboard aircraft; 49 U.S.C. 46506.
8) Conveying false information and threats; 49 U.S.C. 46507.
9) Aircraft piracy outside the special aircraft jurisdiction of the United
States; 49 U.S.C. 46502(b).
10) Lighting violations involving transporting controlled substances; 49
U.S.C. 46315.
11) Unlawful entry into an aircraft or airport area that serves air carriers or
foreign air carriers contrary to established security requirements; 49
U.S.C. 46314.
12) Destruction of an aircraft or aircraft facility; 18 U.S.C. 32.
37 40
13) Murder.
14) Assault with intent to murder.
15) Espionage.
16) Sedition.
17) Kidnapping or hostage taking.
18) Treason.
19) Rape or aggravated sexual abuse.
20) Unlawful possession, use, sale, distribution, or manufacture of an
explosive or weapon.
21) Extortion.
22) Armed or felony unarmed robbery.
23) Distribution of, or intent to distribute, a controlled substance;
24) Felony arson.
25) Felony involving a threat.
26) Felony involving:
i) Willful destruction of property;
ii) Importation or manufacture of a controlled substance;
iii) Burglary;
iv) Theft;
v) Dishonesty, fraud, or misrepresentation;
vi) Possession or distribution of stolen property,
vii) Aggravated assault;
viii) Bribery; or
ix) Illegal possession of a controlled substance punishable by a
maximum term of imprisonment of more than 1 year.
27) Violence at international airports; 18 U.S.C. 37.
28) Conspiracy or attempt to commit any of the criminal acts listed.
Employee Security Badges — All Employees, Agents, Vendors, Invitees,
Etc. of the Contractor or Subcontractors requiring access to the work site
shall, in accordance with the PSP Airport Security Plan, be required to
display airport issued identification or be under the escort by properly
badged personnel. Supervisors shall be badged with a Palm Springs
International Airport Photo Badge. These badges will be identified
numerically and issued to individual employees with a permanent record
maintained on each individual to whom a badge is issued. At the
completion of the contract, all badges will be returned to airport, or a charge
of $60 per badge (subject to change) will be assessed for all badges not
returned. As part of the badge application process, each applicant will be
fingerprinted for use in an FBI Criminal Records search. Any person whose
criminal record reveals offenses listed by the FAA as disqualifying offenses
will be denied a badge and will be prohibited from unescorted access to the
project site. All required paperwork and ID badge applications shall be
submitted a minimum of two (2) weeks before issuance of any badge. The
contractor and its staff are responsible for attending SIDA training and
completing security badge application. Attendance of the video based class
and issuance of the badge may take in excess of 3 hours. There will be a
$50 charge (subject to change) for the FBI background check and
38
41
fingerprinting process, and a $50 charge (subject to change) for the badge
for a total of $100.00.
All violations of Airport security are also violations of the City of Palm
Springs Municipal Title 16, California Vehicle code and/or the Code of
Federal Regulations. Any such violation may result in arrest, the issuance
of a citation and/or the immediate revocation of access privileges.
39
42
INVITATION FOR BID (IFB) 17-01
CITY WIDE PEST CONTROL
BID PRICING
Responding to Invitation for Bids No. 17-01 for Pest Control Services for City facilities, the
undersigned bidder proposes and agrees to provide the services and work in accordance with
the specifications. IIWE PROPOSE AND AGREE to furnish all labor, equipment, materials,
supervision and service necessary to complete said Work in accordance with the Specifications
of the City of Palm Springs and will accept as full payment therefore, the following unit cost
amounts. The City of Palm Springs will not accept any additional charges, fees, etc. that
are not already included or incorporated in the below unit costs.
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR OPTIONAL
RENEWALS:
For the initial three (3) years of the Agreement term, the Unit Pricing shall remain fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior
12 month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contractor.
THESE LOCATIONS ARE ADDRESS SQUARE $ COST/
SERVICED (1) ONCE PER FEET MONTH
MONTH
Fire Dept. Training Ctr.
3000 E. Alejo Road
1 1,410
1 $
Palm Springs Stadium
1901 E. Baristo Road
16,506
$
Baristo Practice Field
1901 E. Baristo Road
480
$
Leisure Center
401 S. Pavilion Way
15,155
$
City Hall
3200 E. Tahquitz Canyon Way
48,183
$
Fire Station #1
277 N. Indian
5,364
$
Fire Station #2
300 N. El Cielo Road
19,309
$
Fire Station #3
590 E. Racquet Club Road
6,266
$
Fire Station #4
1300 La Verne Way
5,380
$
Fire Station #5
5800 Bolero Road
3,764
$
Belardo Parking Structure
Corner of Belardo & Tahquitz
12,880
$
J.C. Frey Building
1711 E. Baristo Road
3,617
$
Police Department
200 S. Civic Drive
53,680
$
1 Pavilion
403 S. Pavilion Way
20,200
$
J.O.J.D.H. Unity Center
1480 Tramview Road
13.373
$
Swim Center
405 S. Cerritos
8,048
$
Visitor's Center/ Entry Sign
12901 N. Palm Canyon
2,761
$
MCMANUS VILLAGE
Palm Canyon Drive
4 buildings
BUILDINGS
Cornelia White house 223 Palm Canyon Drive
940
$
Cultural Museum Gallery
221 Palm Canyon Drive
3,310
$
Fudge & Candy Shop 211 Palm Canyon Drive
2,685
$
Jim Ruddy's General Store 1 219 Palm Canyon Drive
916
$
Library
300 S. Sunrise Wav
I 34,254
$
City Corporate Yard
425 N. Civic Drive
44,782
$
Cogen Muni Plant
205 N. El Cielo
2,116
$
Cogen Sunrise Plant
403 S. Pavilion Way
1,702
$
Palm Springs Skate Park
403 S. Pavilion
30,000
$
40
43
Baristo Parking Structure
Police Sub Station
Welwood Library
Dog Park
Palm Springs Train Station
Palm Springs Animal Shelter
Plaza Theater
Palm Canyon Theater
Desert Art Center
Demuth Community Park
Demuth Concessions Building
CITY PARK RESTROOMS
Demuth Restrooms (3 Bldgs)
Ruth Hardy Park Restroom
Sunrise Park
Victoria Park
Corner of Baristo & Indian
Canyon
105 S. Indian Canyon
100 S. Palm Canyon Drive
222 N. Civic Drive
North Indian Avenue
1810 Camino Parocela
128 S. Palm Canyon Drive
538 N. Palm Canyon Drive
550 N. Palm Canyon Drive
3601 E. Mesquite Ave.
4365 E. Mesquite Ave.
Mesquite Ave.
700 Tamarisk Road
1401 E. Baristo Road
2650 Via Miraleste
GRAND TOTAL MONTHLY SERVICE (ONCE PER MONTH)
ANNUAL SERVICE (MONTH x 12)
124,251
2,475
5,953
56,000
2,160
21,000
15,100
13,199
5,073
21,000
1,767
a
AIRPORT FACILITIES TO BE SERVICED (2) TWICE PER MONTH
LOCATION ADDRESS $ COST/
MONTH
Palm Springs International 3400 E. Tahquitz Canyon Way $
Airport
Main Terminal Building 113,785 $
Bono Concourse 78,722 $
RJ Concourse South 15,000 $
Ground Transportation Center "
Facility 1,990 $
(GTC —Taxi Building & CNG
Fueling Station)
Loop Road/ Parking Lots 641,501 $
Customs Facility 3,638 $
Vehicle Inspection Plaza 2,000 I $
GRAND TOTAL, (AIRPORT) MONTHLY SERVICE(TWICE PER $
MONTH)
ANNUAL SERVICE (MONTH x 12) $
J I
CUMULATIVE MONTHLY GRAND TOTAL FOR CITY $
FACILITIES AND AIRPORT LOCATIONS:
BASIS OF AWARD - CUMULATIVE ANNUAL GRAND TOTAL $
FOR CITY FACILITIES AND AIRPORT LOCATIONS:
41
44
Bee/Wasps/Hornet removal (As needed per occurrence): $
Flea treatment (As needed per occurrence): $
CHECK IF THE FOLLOWING STATEMENT APPLIES:
My firm/company is a Local Business (Licensed within the jurisdiction of the Coachella
Valley). Copy of current business license from a iurisdiction within the Coachella Vallev
is REQUIRED to be attached to this document in order to reauest the Local Preference.
Local Preference will NOT be applied or considered if you fail to comply with this requirement
with the submission of your Bid.
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this IFB is required by
including the acknowledgment with your Bid. Failure to acknowledge the Addenda issued may
result in your Bid being deemed non -responsive.
In the space provided below, please acknowledge receipt of each Addendum:
Addendum(s) # is/are hereby acknowledged.
(Signatures):
Name of contractor submitting bid
Authorized signature
Printed name
Address
City, State, Zip
Telephone No:
E-mail
Fax No:
Title
42
45
NON -COLLUSION AFFIDAVIT TO BE EXECUTED BY OFFEROR AND
SUBMITTED WITH BID
STATE OF CALIFORNIA )
) SS
COUNTY OF RIVERSIDE )
The undersigned, being first duly sworn, deposes and says that he or she is
of . the parry making the foregoing bid. That
the bid is not made in the interests of, or on the behalf of, any undisclosed person, partnership
company, association, organization, or corporation; that the bid is genuine and not collusive or
sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in
a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding;
that the bidder has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the bid price of the bidder or any other bidder,
or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to
secure any advantage against the public body awarding the contract of anyone interested in the
proposed contract; that all statements contained in the bid are true; and, further, that the bidder
has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any
fee to any corporation, partnership, company, association, organization, bid depository, or any
other member or agent thereof to effectuate a collusive or sham bid.
0
Title
Subscribed and sworn to before me this day of 20_
Notary Public in and for said
County and State
43
49
CITY OF PALM SPRINGS
CITY WIDE PEST CONTROL SERVICES
IFB 17-01
Information Reauired of Bidder
NO BID WILL BE CONSIDERED UNLESS THIS DOCUMENT IS COMPLETED IN FULL. ALL
APPLICABLE ITEMS MUST BE FILLED OUT. Bidder is required to supply the following:
1. Contractor/Firm Name and Address
2. Name and Title of person authorized to execute a contract for the firm:
3. Telephone Number:
4. E-mail address:
(FAX)
5. Type of Firm _Individual _Partnership _Corporation _Other
6. Corporation organized under the laws of the State of
7. Business License No. Expiration Date:
8. List at least five (5) current contracts/references which are similar to the requirements in
this IFB.
Contract $ Contract Account Name & Address Contact Person
Amount Term & Phone Number
a.
b.
C.
d.
e.
44
47
9. List the name, title, and telephone of the person (Project Coordinator) who will supervise
full-time the work of this Contract for your firm:
10. Number of years in this type of business:
11. Response Time, if applicable:
(USE THE SPACE BELOW AND ADDITIONAL PAGES IF NECESSARY)
45 48
BID BOND
KNOW ALL MEN BY THESE PRESENTS,
That
as
Principal.
and as
Surety, are held and firmly bound unto The City of Palm Springs, hereinafter called the "City" in
the sum of (state in words and figures):
for the payment of which sum, well and truly to be made, we bind ourselves, our heirs,
executors, administrators, successors, and assigns, jointly and severally, firmly by these
presents.
WHEREAS, said Principal has submitted a bid to said City to perform the Work required under
the bidding schedule(s) of the City's Contract Documents entitled:
IFB 17-01 City Wide Pest Control Services
NOW THEREFORE, if said Principal is awarded a contract by said City, and, within the time and
in the manner required in the "Notice Inviting Bids" and the "Instructions to Bidders" enters into
a written Agreement on the form of agreement bound with said Contract Documents and
furnishes the required Certificates of Insurance, then this obligation shall be null and void,
otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by
said City and City prevails, said Surety shall pay all costs incurred by said City in such suit,
including a reasonable attorney's fee to be fixed by the court.
SIGNED AND SEALED this day of 20
CONTRACTOR:
(Check One: _individual, _ partnership, _ corporation)
By:
Signature
(NOTARIZED)
Print Name and Title:
By:
Signature
(NOTARIZED)
Print Name and Title:
SURETY:
0
Title:
(SEAL AND NOTARIAL
ACKNOWLEDGMENT OF SURETY)
(Corporations require two signatures, one from each of the following
groups: A Chairman of Board, President, or any Vice President;
and B. Secretary, Asst. Secretary, Treasurer, Asst. Treasurer, or Chief Financial Officer )
46
49
INVITATION FOR BID
FOR
PEST EXTERMINATION AND CONTROL (17-01)
ADDENDUM NO. 1
This Addendum is being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON
THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE
REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS
CLARIFICATION OF INSTRUCTIONS TO PROPOSERS:
CORRECTION OF INSTRUCTIONS AND BID DOCUMENTS TO PROPOSERS:
The following correction/deletion is being made to invitation for Bids (IFB 17-01) for Pest
Extermination and Control.
01 1 - n. x F�a:�eng�-nesarr�asse�:-rrnar_rr�ssea. _
11-
-- - - --- - - - - - - - -- - - - --111-11 - - - - - - - - -
xi.Or irC t'46
a,. ks tj'ns-ef
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
cdow
Procurement Specialist II
DATE: August 24, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature: Date:
Acknowledgment of Receipt of Addendum 1 is required by signing and including the
acknowledgment with your bid. Failure to acknowledge this Addendum may result in your bid
being deemed non -responsive.
47
ALI
y- INVITATION FOR BID
FOR
s' PEST EXTERMINATION AND CONTROL (17-01)
ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF
THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto:
Q 1: What if any pest control is needed around the restaurants at the Airport?
Al: The Airport is responsible for pest control in all common areas of the
terminal and concourses including outside and around restaurants. Each
tenant is responsible for pest control inside its restaurant.
Q 2: Do we need to treat the perimeter fence around the airport or anywhere along the
tarmac or air tower?
A 2: Pest control around the perimeter fence is not required. Pest control is
required around all structures on the Airport, including the tarmac and
adjacent buildings, baggage make up area, baggage claim, tunnels,
dumpsters, and trash compactors, but not the air control tower.
Q 3: Is there any pest control to be done near the air tower at the airport?
A 3: No.
Q 4: What locations require bait stations throughout the City?
A 4: Bait stations are currently in place at the Animal Shelter only and will
continue until further notice. Any other bait station request will be on an as
needed basis.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
X41. C4xLM2
Procurement Specialist II
DATE: September 6, 2016
48 51
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature:
Acknowledgment of Receipt
acknowledgment with your bid.
being deemed non -responsive.
Date.
of Addendum 2 is required by signing and including the
Failure to acknowledge this Addendum may result in your bid
as
52
r�
INVITATION FOR BID
FOR
PEST EXTERMINATION AND CONTROL (17-01)
ADDENDUM NO. 3
This Addendum is being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF
THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto:
Q 1: Who has the contract now?
A 1: The current contract was awarded to Riverside County Pest Control who
has recently been acquired by Orkin Pest Control as of February 1, 2016.
Q 2: How much is it being done for?
A 2: The current contracted price for one year is $16,800.00
Q 3: Has the contract changed, if so about what percent 4+?
A 3: There were two contract service amendments to add additional locations
of: New Animal Control Shelter, Demuth Park, Sunrise Park, Palm Springs
Stadium, Ruth Hardy Park, Victoria Park and Demuth Community Center.
CPI increases for years 4-7 were waived by Riverside County Pest Control.
Q 4: How many companies showed up for the job walk?
A 4: Six.
Q 5: How many companies requested the IFB?
A 5: The IFB was posted on line and made available for public download. We
have no way of knowing how many people viewed or downloaded the
public document. Six firms registered as being interested.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Procurement Specialist II
DATE: September 8, 2016
50
53
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature: Date:
Acknowledgment of Receipt of Addendum 3 is required by signing and including the
acknowledgment with your bid. Failure to acknowledge this Addendum may result in your bid
being deemed non -responsive.
51
54
INVITATION FOR BID
9: Y
t;
FOR
PEST EXTERMINATION AND CONTROL (17-01)
• ADDENDUM NO. 4
This Addendum is being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF
THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto:
Q 1: May we submit as a separate document, along with our bid, our
recommendations in regards to bait stations and other equipment that will better
serve the needs of the City of Palm Springs in monitoring pest control service?
A 1: No. Please respond to the bid as written.
Q 2: Will we be getting keys for locked facilities?
A 2: No. Access will be schedule through the Maintenance and Facilities Staff.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Procurement Specialist II
DATE: September 14. 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature: Date:
Acknowledgment of Receipt of Addendum 4 is required by signing and including the
acknowledgment with your bid. Failure to acknowledge this Addendum may result in your bid
being deemed non -responsive.
52
55
EXHIBIT "C"
CONTRACTOR'S BID
INVITATION FOR Bit) (IFB) 17-01
CITY WIDE PEST CONTROL
BID PRICING
Responding to Invitation for Bids No. 17-01 for Pest Control Services for City facilities, the
undersigned bidder proposes and agrees to provide the services and work in accordance with
the specifications. IANE PROPOSE AND AGREE to furnish all labor, equipment, riatedrlals,
supervision acid service nocessary to complete said Work in accordance wish the Spa*dfieatians
of the City of Palen Springs and will accept as full payment therefore, the fotlawing unit, cost
amounts. The City of Palm Springs will not accept any additional charges, fees, etc. that
are not already included or incorporated In the below unit costs.
PRICING FOR INITIAL 3 YEAR TERM AND GPI ADJUSTMENTS FOR OPTIONAL
RENEWALS:
For the initial three (3) years of the Agreement term, the Unit Pricing shad remain fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CFI) for the LAJRiversida7Anaheirn region for the prior
12 month period effective on the anniversary data Optional renewal years 4 and 5, and any
associated CPI increase, are at the mulual consent of the City and the Contractof.
THESELOCA77ONS ARE
ADDRESS
SQUARE
i COsit
SERVICED (1) ONCE PER
FEET
MONTH
)WONTH
Fire Dept TrainiriJ Ctr. �
--- --
3000 E. Ale:o Road
1 410 J_
$
-4-, �
Palm Springs Stadium _-- ..
1901 E Bansto Road
18,506
$
r.
j Baristo Practice Fieid
1901 E. Baristo Road
— — —480
1 $
, 7
Leisure Center
401 S Pavilion Way
15,165
$
7,�
City Hall
3200 E. Tahrluitx Canyon We,f_.....;_._
48,183
$
sire Station #1
N. Indian
_..
5,364
$
Fire Station 42
__V7
300 N 'El Cieto-Road
19,309
$___-,___
Fire Station tt3
590 E. Racquet Club Road
6.266
S
l
Fire Station #4
13t1n I a Verne Way
5,380
_......
$
, 7
f Fire Station t6
5800 Bolero Road
3.164
Betardo Darken; Structure _
_
Cwnar of Belardo & Tah�aurta
�17'.1
_ -- - -
12,850
S
J.C. FreyBuitdin;,
E. Baristo Road
3.617
S
;' I
Police Department
2DO S. Civic Drive
53,580
Pavilion
40:i S. Pavilion Wit
20,200
$
,41
J.O.J,D,N. Unir,� Center
480 Tramview Road
13.373
$
_
w
Swim Center
405 S. Cerritos
$
; 7
Visitor's Center/ Entry -Sign
2901 N. Palm Canyon
_8,048
MCMANUS VILLAGE
BUILDINGS
�
Palm Canyon Drive
4 buildings
I
Cornelia White house
1 223 Palen Canyon Drive
940
S
J , •
Cultural Museum Gallen
27.1 Palm Canyon Drive ___
3,310
S
Fudge & Candy Shop
— ----
211 Palm Canyon Drive
------ 2,885
S
.
Jim Ruddy's General Store
219 Palm Canyon Drive
i 916
S
;
Library
300 S. Sunrise Way
------
34,25<
$
,�_,
Cits� Con,:orata Yard
425 N_Ccvic Dnve
__.782
44,782
_
Cor en Muni Plant
; 205 N. El Cielo
2.116
53
56
t Cogan Sunrise Plant j 403 S. Pavilion Way
1,702
$
�Pafm_§pn Skate Park 403,5 _Pavilion
yof
30.000
3
Z
Barsto Packing Structure Comer Baristo & indian j 124,25I
$
S
I Canvon
(
j
aid
Police Sub Station 105'5. Indian Canyon
I 2,475
$
Welvtood Library 100 S. Pekin Canyon Drive
I 5,953
S
Dog Park 222 N. Civic Drive
56,000
S
J7
Palm Springs Train Station North Indian Avenue
2,160
: S
- J
Palm Springs Animal Shelter 1810 Camino Parc
�I
21.000
Plaza Theater 128 S. Palm Canyon Drive
15,100
$
z Z__
Palm Canyon Theater 538 N Patm Canyon Drive
I 13,199
Desert Art Center 550 N. Palm Canyon Drive
5,073
$
Demuth Community Park 3501 E. Mesquite Ave.
I 21,000
$
Demuth Concessions Building 4366 F. Mesquite Ave-.
l 1,76.7
$
j 7
CITY PARK RESTROOMS
Demuth Restrooms (3 Bld s Mesquite Ave-
1,670
$
2.
Ruth Hardy Park Restroom 700 Tamarisk Road
684
$
;
Sunrise Park _ ---- - _ 1401 E. Bariisto Road
20�
$
{ 7
Victoria Park 2650 Via Miraleste
_
684
$
- -
17
GRAND TOTAL MONTHLY SERVICE (ONCE PER MONTH)
$
:j 4
ANNUAL SERVICE (MONTH x 12)
$
AIRPORT FACWTiES TO BE SERVICED (2) TWICE PER MONTH
LOCATION I ADDRESS
I
$ COST/
_
Palm Springs International ' 3406 E. IahquitE Canyon Way
I
MONTH
S
Airport
j
Main Terminal Building
113.78 5
5
Bono Concourse
78,722
J S
— -
RJ Concourse Soulh95,000
_
_ S
G"ound Transportation Center
"+
Fac tity
(GTC -Taxi Building & CNG
1,990
$
Fueling Station)
Loop Road/ Parking i _ots
6411501
$
s Facility . Custom
3,638
$
'a 3
Veh cte Insperbon Plaza
- 2,000
S
3
GRAND TOTAL, (AIRPORT) MONTHLY SERVICE(TWICE PER
w
E
MONTH]
$
y
- ANNUAL SERVICE (MONTH x 12
$-
CUMULATIVE MONTHLY GRAND TOTAL FOR CITE"
FACILITIES AND AIRPORT LOCATIONS:
BASIS OF AWARD -CUMULATIVE ANNUAL GRAND TOTAL
FOR CITY FACILITIES AND AIRPORT LOCATIONS:
Is
54
57
BeetWas slHomet removal As needed per occurrence). $ f /^ i S ✓ w r r
Flea treatment (As needed per occurrence)' S %•
CHECK IF THE FOLLOWING STATEMENT APPLIES:
My fimVcompany is a Local Business (Licensed within the jurisdiction of the Coachella
Valley). Copy of current business license from a lurisdiction within the Coachella Vailev
is R49UIPED to be attached to this document In order to reauest the Local Preference.
Local Preference will NOT be applied or considered if you fail to comply with this requirement
with the submission of your Bid.
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this IFB is required by
including the acknowledgment with your Bid. Failure to acknowledge the Addenda issued may
result in your Bid being deemed nori-responsive.
In the space provided below, please acknowledge receipt of each Addendum:
Addendum(s) # f s'?, 3 Ware hereby acknowledged,
(Signatures):
r
Name of contractor
Authonaed signature
Printed name lu "' �f�ZC�S i Tille .•;i f, j r l i rx Fr :___
Address :}a
City, State. Zip / v A?,
Telephone No: % L ''= f't %
)0.�l A
Fax No: I %� -
E-mail %`%1111.4 .f" ,T,�c 4_�, �e
i .
55
58
NON•COLLUSION AFFIDAVIT TO BE EXECUTED BY OFFEROR AND
SUBMITTED WITH BID
STATE OF CALIFORNIA j
) SS
COUNTY OF RIVERSIDE )
Jr�The and r tied, �ing fiy�dui s� c H fs and says that he or she rs Outd�'�t
of �b a party making the foregoing bid. That
the bid is rwt made I, the inter s of, or on the behalf of, any undisclosed person, partnership
company, association, organization, or corporation; that the bid is genuine and not collusive or
sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in
a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding;
that the bidder has not in any manner, directly or indiredly, sought by agreement,
communication, or conference with anyone to fix the bid price of the bidder or any other bidder,
or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to
secure any advantage against the public body awarding the contract of anyone interested in the
proposed contract; that all statements contained in the bid are true; and, further, that the bidder
has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged Information or date relative thereof, or paid, and w411 not pay, any
fee to any corporatiol partnership, company, association, organization, bid depository, or any
other member or agenToereof to effectuate a collusive or sham bid.
Subscribed and sworn I*efore me this
Notary Public in and for said
County and State
state of California County of
Subscribed and sworn to,(oraffrrmed)_
before me on this,? dap Of £:
20 LEZ_byA,-..sa n,ci S" -FC+, "r , A"u
Proved to me on me basis of satisfactoiy
evidence to �Ia t'ze )error*, who Opp'earad
before me r
Signature
Title A411+J% -
day of , 20_
:0 _..b
56
59
CITY OF PALM SPRINGS
CITY WIDE PEST CONTROL SERVICES
iFB 17-01
Information Reouired of Bidder
NC? AID Will BF f:ONSIDFRFO UNLESS THIS DOCUMENT IS COMPLETED IN FULL, ALL
APPLICABLE ITEMS MUST BE FILLED OUT. Bidder is required to supply the following:
1. Contractor/Finn Name and Address
'-)!1 Al) X .S' &? f r�CJ /fr �ii"ti r. , .�,�j-`• J5_l t�.i y' r 1 5 .5
2. Name and Title of person authorized to execute a contract for
' the firm: J�
3. Telephone Number ^rl`EO- fl. f` (FAX) /!/O- 3&j " 3 ,�" 5t,.,
4 E-mail address:r`7t"11chi/t}'l
5. Type of Firm: `Individual .__ Partnership /Corporation _Other
6. Corporation organized under the laws of the State of
7. Business License No. /k -b'Ot)i /.AG 7 7 Expiration Date: i 30 /,•
8. List at least five (5) current contracts/references which are similar to the requirements in
this IFB
Contract$ Contract Account Name & Address Contact Person
Amount Term & Phone Number
a. 37d0r..: rF 24
b.Y°
d..G_._ fl ,ram. 1.:3
R
7-o _,L . r,' ,
57
60
9. List the name, title, and telephone of the person (Pro act Coordinator) who will supervise
fulf-tirne the work of this Contract for your firm: ; , c 'e' 1'
10. Number of years in this type of business: _S
11 Response Time, if apphcabie: ,7`� '/9 "�
(USE THE SPACE BELOW AND ADDITIONAL PAGES IF NECESSARY)
22
58 61
10 Fred Waring Drive, Palm ❑eser: C.4692260 ram Le5r ca s7;fe
(7501 346-0619
11TAG NBR: 1110
BUSINESS NAMTHE LLOYD PEST CONTROL CO INC Air,-IPT
CS7342 EXTERMINATING & PEST CONTROL a 0017180
eusiNEssi0can0n: OUTSIDE CITY
OAlE 3 tYp. rvv
BUSINESS OWNER THE LLOYD PEST CONTROL CO INr _- t 6/14/16 �
465433 16-00060677
THE LLOYD PEST CONTROL CO INC
PO BOX 580490 6/30/17 LIC 113.00ADD 1.00
NORTH PALM SPRINGS CA 92258 PEN .00
;�:.�+zn.`C TNT .00
andfwt;it p11tt19Gtanfat a w. =[IS.I ode, ai lsInot1en
and cerrnit �'+a�is1>ns of the Muo::fppai code, This rs not an 114 . 00
. rsndnrsem?ni a{trim ae:r.ty, na= cart(catean pf comp'lecce. \T'JTAL � '
C7
N
INVITATION FOR BID
FOR
PEST EXTERMINATION AND CONTROL (17-01)
ADDENDUM NO, 1
This Addendum is being issued for the following changes and informational items.
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON
THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE
REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
CLARIFICATION OF INSTRUCTIONS TO PROPOSERS:
CORRECTION OF INSTRUCTIONS AND BID DOCUMENTS TO PROPOSERS:
The following cormctfon/deletfon is being made to Invitation for Bids (IFS 17-01) for Pest
Extermination and Control.
BID SECURITY, WAIVED Sash -Bid +»ust be acsemponiod b
t- with-ihe-City- *41hin4he-pefi-41ro4me-ef
award.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
lA[YaNn
a
Procurement Specialist 11
DATE: August 24, 2016
ADDENDUM ACKNOWLEDGMENT
,_ f
Proposer Firm Name: G - / Cr 4 f • f ; „ /: .
Authorized Signature: ,' Date: 1 / ✓'
Acknowledgment of Receipt of Adendum 1 is required by signing and including the
acknowledgment with your proposal. ' Fadure to acknowledge this Addendum may result in your
proposal being deemed non -responsive.
m
63
INVITATION FOR BID
FOR
PEST EXTERMINATION AND CONTROL (17-01)
ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF
THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto:
Q 1: What if any pest control is needed around the restaurants at the Airport?
A 1: The Airport is responsible for pest control in all common areas of the
terminal and concourses including outside and around restaurants. Each
tenant is responsible for pest control inside its restaurant.
Q 2: Do we need to treat the perimeter fence around the airport or anywhere along the
tarmac or air tower?
A 2: Pest control around the perimeter fence is not required. Pest control is
required around all structures on the Airport, Including the tarmac and
adjacent buildings, baggage make up area, baggage claim, tunnels,
dumpsters, and trash compactors, but not the air control tower.
Q 3: Is there any pest control to be done near the air tower at the airport?
A 3: No.
Q 4: What locations require bait stations throughout the City?
A 4: Bait stations are currently in place at the Animal Shelter only and will
continue until further notice. Any other bait station request will be on an as
needed basis.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Procurement Specialist II
DATE: September 6, 2016
61
64
ADDENDUM ACKNOWIE IIENT:
Proposer Firm Name: l vD
Authorized Signature: fin_ -- — Date
Acknowledgment of Receipt { Addendum 2 Is required by signing and including the
acknowledgment with your pro oral. Failure to acknowledge this Addendum may result in your
proposal being deerned non -re' ponslve.
62
65
INVITATION FOR BID
FOR
PEST EXTERMINATION AND CONTROL (17-01)
ADDENDUM NO.3
This Addendum is being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF
THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto:
Q 1: Who has the contract now?
A 1: The current contract was awarded to Riverside County Pest Control who
has recently been acquired by Orkin Pest Control as of February 1, 2016.
Q 2: How much is it being done for?
A 2: The current contracted price for one year is $16,800.00
Q 3: Has the contract changed, if so about what percent -/+?
A 3: There were two contract service amendments to add additional locations
of., New Animal Control Shelter, Demuth Park, Sunrise Park, Palm Springs
Stadium, Ruth Hardy Park, Victoria Park and Demuth Community Center,
CPl increases for years 4-7 were waived by Riverside County Pest Control,
Q 4: How many companies showed up for the job walk?
A 4: Six,
Q 5: How many companies requested the IFB?
A 5: The iFB was posted on line and made available for public download. We
have no way of knowing how many people viewed or downloaded the
public document. Six Finns registered as being interested.
BY ORDER
QQOF�� THE CITY OF PALM SPRINGS, CALIFORNIA
l`" . ; ""'
Procurement Specialist II
DATE: September 8, 2016
63
66
ADDENDUM ACKNOWL GMENT:
Proposer Firm Name: --/!J
� l
Authorized Signature; Date.
Acknowledgment of Receipt of Addendum 3 is required by signing and including the
acknowledgment with your proposal. Failure to acknowledge this Addendum may result in your
proposal being deemed non -responsive
64 67
INVITATION FOR BID
FOR
PEST LXl ERMINA I SON AND CONTROL (17-01 }
ADDENDUM NO. 4
This Addendum rs being issued for the following changes and informational items:
THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF
THE CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers
thereto
Q 1. May we submit as a separate document, along with our laid, our
recommendations in regards to bait stations and other equipment that will batter
serve the needs of the City of Palm Springs in monitoring pest control service?
A t: No. Please respond to the bid as wtitten.
Q 2. Will we be getting keys for locked facilities'?
A 2: No. Access will be schedule through the Maintenance and Facilities Start
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Procurement spacialist it
I)AT Septemb=r 14, 2016
ADDENDUM ACKN0VVLE`DG Ft4T,
�7
Proposer Firm Name•
Authorized Signature: `;. _---" Date
r :,I ✓t
AcKnowedgment of Rec pt of Addendum 4 is requir-d by signing and incuding the
a;knowledgrnent with your roposai Failure to acknowledge tars Addendum may result] n your
p=opnsat be ng deemed non -responsive.
65
DR
EXHIBIT "D"
SCHEDULE OF COMPENSATION
Furnish all labor, equipment, materials, supervision and service necessary to complete said
Work in accordance with the Specifications of the City of Palm Springs and will accept as full
payment therefore, the following unit cost amounts. The City of Palm Springs will not accept
any additional charges, fees, etc. that are not already included or incorporated in the
below unit costs.
For the initial three (3) years of the Agreement term, the Unit Pricing shall remain fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior
12 month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contractor.
THESE LOCATIONS ARE ADDRESS SQUARE $ COST/
SERVICED (1) ONCE PER FEET MONTH
MONTH
Fire Dept. Training Ctr.
Palm Springs Stadium
Baristo Practice Field
Leisure Center
City Hall
Fire Station #1
Fire Station #2
Fire Station #3
Fire Station #4
Fire Station #5
Belardo Parking Structure
J.C. Frey Building
Police Department
Pavilion
J.O.J.D.H. Unity Center
Swim Center
Visitor's Center/ Entry Sign
MCMANUS VILLAGE
BUILDINGS
Cornelia White house
Cultural Museum Gallery
Fudge & Candy Shop
Jim Ruddy's General Store
Library
City Corporate Yard
Cogen Muni Plant
Coqen Sunrise Plant
Palm Springs Skate Park
Baristo Parking Structure
Police Sub Station
3000 E. Alejo Road I
1,410
$22.00
1901 E. Baristo Road I
16,506
$26.00
1901 E. Baristo Road
480
$17.00
401 S. Pavilion Way
15,155
$22.00
3200 E. Tahquitz Canyon Way
48,183
$22.00
277 N. Indian
5,364
$17.00
300 N. El Cielo Road
19,309
$22.00
590 E. Racquet Club Road
6,266
$17.00
1300 La Verne Way
5,380
$17.00
5800 Bolero Road
3,764
$17.00
Corner of Belardo & Tahquitz
12,880
$22.00
1711 E. Baristo Road
3,617
$17.00
200 S. Civic Drive
53,680
$39.00
403 S. Pavilion Way
20,200
$39.00
480 Tramview Road
13,373
$22.00
405 S. Cerritos
8,048
$17.00
2901 N. Palm Canyon
2,761
$22 00
Palm Canyon Drive
4 buildings
223 Palm Canyon Drive
940
$18.00
221 Palm Canyon Drive
3,310
$18.00
211 Palm Canyon Drive
2,685
$18.00
219 Palm Canyon Drive
916
$18.00
300 S. Sunrise Way
34,254
$22.00
425 N. Civic Drive
44,782
$39.00
205 N. El Cielo
2,116
$22.00
403 S. Pavilion Way
1,702
$22.00
403 S. Pavilion
30,000
$22.00
Corner of Baristo & Indian
124,251
$22.00
Canyon
1105 S. Indian Canyon
2,475
$22.00
66
69
Welwood Library
Dog Park
Palm Springs Train Station
Palm Springs Animal Shelter
Plaza Theater
I Palm Canyon Theater
Desert Art Center
Demuth Community Park
Demuth Concessions Building
CITY PARK RESTROOMS
Demuth Restrooms (3 Bldgs)
Ruth Hardy Park Restroom
Sunrise Park
Victoria Park
100 S.
Palm Canyon Drive
222 N.
Civic Drive
North Indian Avenue
1810 Camino
Parocela
128 S.
Palm Canyon Drive
538 N.
Palm Canyon Drive
550 N.
Palm Canyon Drive
3601 E.
Mesquite Ave.
4365 E.
Mesquite Ave.
Mesquite Ave.
700 Tamarisk Road
1401 E. Baristo Road
2650 Via Miraleste
GRAND TOTAL MONTHLY SERVICE (ONCE PER MONTH)
LOCATION
5,953 I
$22.00
56,000
$17.00
2,160
$22.00
21,000
$35.00
15,100
$22.00
13,199
$22.00
5,073
$22.00
21,000
$22.00
1,767
I
$17.00
1,670
$22.00
684
$17.00
200
$17.00
684
$17.00
$894.00
$10,728.00
AIRPORT FACILITIES TO BE SERVICED (2) TWICE PER MONTH
]ADDRESS
ANNUAL SERVICE (MONTH x 12)
Palm Springs International
Airport
Main Terminal Building
Bono Concourse
3400 E. Tahquitz Canyon Way
113,785
78,722
RJ Concourse South
15,000
Ground Transportation Center
"
Facility
1,990
(GTC —Taxi Building & CNG
Fueling Station)
Loop Road/ Parking Lots
641,501
Customs Facility
3,638
Vehicle Inspection Plaza
2,000
GRAND TOTAL, (AIRPORT) MONTHLY SERVICE(TWICE PER
MONTH)
ANNUAL SERVICE (MONTH x 12)
I
1
CUMULATIVE MONTHLY GRAND TOTAL FOR CITY
I
FACILITIES AND AIRPORT LOCATIONS:
MA
BASIS OF AWARD - CUMULATIVE ANNUAL GRAND TOTAL
FOR CITY FACILITIES AND AIRPORT LOCATIONS:
$ COST/
MONTH
$50.00
$50.00
$50.00
$50.00
$50.00
$33.00
$33.00
$316.00
$3,792.00
$1,210.00
$14,620.00
Bee/Wasps/Hornet removal (As needed per occurrence): $ 175.00 1st floor / $250.00 2nd Floor
Boom lift not included in price if needed.
Flea treatment (As needed per occurrence): $ 125.00
67
70
EXHIBIT "E"
SCHEDULE OF PERFORMANCE
LOCATION
TO BE SERVICE ONCE (1) PER MONTH
Fire Dept. Training Ctr.
Palm Springs Stadium
Baristo Practice Field
Leisure Center
City Hall
Fire Station #1
Fire Station #2
Fire Station #3
Fire Station #4
1 Fire Station #5
Belardo Parking Structure
J.C. Frey Building
Police Department
I Pavilion
J.O.J.D.H. Unity Center
Swim Center
Visitor's Center/ Entry Sign
McManus Village Buildings
Cornelia White house
Cultural Museum Gallery
Fudge & Candy Shop
Jim Ruddy's General Store
Library
City Corporate Yard
Cogen Muni Plant
Cogen Sunrise Plant
Palm Springs Skate Park
Baristo Parking Structure
Police Sub Station
Welwood Library
ADDRESS
3000 E. Alejo Road
1901 E. Baristo Road
1901 E. Baristo Road
401 S. Pavilion Way
3200 E. Tahquitz Canyon Way
277 N. Indian
300 N. El Cielo Road
590 E. Racquet Club Road
1300 La Verne Way
5800 Bolero Road
Corner of Belardo & Tahquitz
1711 E. Baristo Road
200 S. Civic Drive
403 S. Pavilion Way
480 Tramview Road
405 S. Cerritos
2901 N. Palm Canyon
Palm Canyon Drive
223 Palm Canyon Drive
221 Palm Canyon Drive
211 Palm Canyon Drive
219 Palm Canyon Drive
300 S. Sunrise Way
425 N. Civic Drive
205 N. El Cielo
403 S. Pavilion Way
403 S. Pavilion
Corner of Baristo & Indian
Canyon
105 S. Indian Canyon
100 S. Palm Canyon Drive
Dog Park 222 N. Civic Drive
Palm Springs Train Station North Indian Avenue
Palm Springs Animal Shelter 1810 Camino Parocela
Plaza Theater 128 S. Palm Canyon Drive
Palm Canyon Theater 538 N. Palm Canyon Drive
Desert Art Center 550 N. Palm Canyon Drive
Demuth Community Park 3601 E. Mesquite Ave.
Demuth Concessions Building 4365 E. Mesquite Ave.
City Park Restrooms
Demuth Restrooms (3 buildings) Mesquite Ave.
Ruth Hardy Park Restroom 700 Tamarisk Road
Sunrise Park 1401 E. Baristo Road
Victoria Park 2650 Via Miraleste
SQUARE FEET
1,410
16,506
480
15,155
48,183
5,364
19,309
6,266
5,380
3,764
12,880
3,617
53,680
20,200
13,373
8,048
2,761
4 buildings
940
3,310
2,685
916
34,254
44,782
2,116
1,702
30,000
124,251 I
2,475
5,953
56,000
2,160
21,000
15,100
13,199
5,073
21,000
1,767
I
1,670
684
200
684
Ki
71
PALM SPRINGS INTL. AIRPORT
TO BE SERVICED TWICE (2) PER MONTH
Main Terminal Building
Bono Concourse
RJ Concourse South
Ground Transportation Center Facility
(GTC —Taxi Building & CNG Fueling
Station)
Loop Road/ Parking Lots
Customs Facility
Vehicle Inspection Plaza
areas
113,785
78,722
" 15,000
1,990
641,501
3,638
2,000
mi
72