Loading...
HomeMy WebLinkAbout10/19/2016 - STAFF REPORTS - 1.M. 4�I V A LM Spy .y e u m FOAN�P City Council Staff Report Date: October 19, 2016 CONSENT CALENDAR Subject: ACCEPTANCE OF THE FIRE STATION NO. 2 APPARATUS DOOR REPLACEMENT, CITY PROJECT NO. 15-08 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY Formal City Council acceptance of the Fire Station No. 2 Apparatus Door Replacement, City Project No. 15-08, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as Fire Station No. 2 Apparatus Door Replacement, City Project No. 15-08, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for Fire Station No. 2 Apparatus Door Replacement, City Project No. 15-08. STAFF ANALYSIS: On January 13, 2016, the City Council awarded a construction contract to Precision Garage Doors and Gates, Inc., in the amount of $40,725 for the Fire Station No. 2 Apparatus Door Replacement, City Project No. 15-08, (the 'Project"). The scope of the Project included removing four existing overhead sectional door systems and installing four new double panel 2-inch thick insulated aluminum overhead sectional door systems complete. The scope of work required new electric motor operators, aluminum alloy stiles and rails, aluminum panels (matching the existing exterior finish), section seals, clear tempered glass windows, mountings, tracks, counterbalance systems, and all necessary hardware. An aerial map of the site is identified below. fTEM NO._ �V� City Council Staff Report October 19, 2016— Page 2 Acceptance of City Project 15-08 do 771 1� t Imo' Location Map Throughout construction of the Project one contract change order was approved as follows: • Construction Contract Change Order 1 (CC01) in the amount of $3,055 was approved by the City Engineer on July 27, 2016, to revise the original indicated insulated aluminum door with a polyurethane insulated steel door to achieve the thermal efficiency specified in the Special Provisions. In addition, new exterior surface mount control switches to replace the existing door controllers were added to the construction contract. The final cost of the Project was increased by $3,055 from the original awarded contract amount of $40,725 for a final contract amount of $43,780; copy of CCO1 is included as Attachment 1. As determined by City staff, the Contractor satisfactorily completed the Project on September 27, 2016. Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 2. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines 02 City Council Staff Report October 19, 2016-Page 2 Acceptance of City Project 15-08 are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment to meet current standard of public health and safety; therefore, the Fire Station No. 2 Apparatus Door Replacement, City Project No. 15-08, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. FISCAL IMPACT: The Project was funded through Measure J Fund (Fund 260) Account No. 260-4500- 59470. During construction additional work via CC01 in the amount of $3,055 was approved resulting in a final construction contract amount of $43,780. Table 1 below is a summary of the total costs incurred for the Project. FY 14/15 FY 15/16 FY 16117 Phase Expenditure Expenditure Expenditure Final Cost Administration $55.06 $3,781.99 $0 $3,837.05 Design $0 $0 $0 $0' Construction Contract $0 $0 $40,725 $40,725 Construction Inspection $0 $1,906.59 $383.42 $2,290.01 Contract Change Orders $0 $0 $3,055 $3,055 Total Cost $55.06 $5,688.58 $44,163.42 $49,907.06 Table 1 'Staff prepared the contract documents (plans and specifications) for the Project and costs associated with this work were charged thru project administration. The Project was funded through the following sources as shown in Table 2: Fund Name Account Actual Measure J 260-4500-59470 $60,000.00 Total Expenditures for Project $49,907.06 Project Budget $60,000.00 Remaining Balance $10,092.94 Table 2 03 City Council Staff Report October 19, 2016— Page 2 Acceptance of City Project 15-08 The City is holding retention of $2,189 for Precision Garage Doors and Gates, Inc., pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. Since this project is a maintenance effort, the Finance Department does not need to add the cost of this project to the City's fixed asset system, as no new assets have been created in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq.. Ph. . Assistant City Manager/City Engineer City Manager Attachments: 1. Change Order No. 1 2. Notice of Completion 04 Attachment 1 OS CITY OF PALM SPRINGS CONTRACT CHANGE ORDER •C'r</Fpad�P' To: Precision Garaqe Doors &Gates, Inc. Date: June 7, 2016 7348 Fox Trail Project No: 15-08 Yucca Valley, CA 92284 Project: Fire Station No. 2 Apparatus Door Replacement Chanqe Order No: 01 Purchase Order. 16-0936 Accounts: 260-4500-59470 CHANGES IN WORK/COST: This Contract Change Order No.1 provides for additional costs associated with installation of alternative apparatus door products and to add new surface mount control switches. New Items A. Provide and Install Four(4) Clopay Energy Series Model 3722 Insulated Steel Doors $2,250.00 B. Provide and Install Seven(7) Denco Model 3Bxt Exterior Surface mount Control Stations $805.00 CHANGE ORDER TOTAL $3,055.00 CHANGES TO CONTRACT TIME: This change order makes no changes to the specified contract time. SOURCE OF FUNDS: The following account will be utilized in the amount of$3,055.00: 260-4500-59470 REASONS FOR CHANGES: A. Apparatus Doors: The originally specified aluminum paneled apparatus doors were not able to provide sufficient thermal efficiency. For this reason it was determined that an alternative polyurethane insulated steel door should be utilized. The contractor is to provide four (4) Clopay Model 3722, Flush, energy series, polyurethane insulated, Intellicore, steel doors, complete and in place in accordance with the contract documents. Model 3722 doors are to be provided with two panels of 'Full View windows on each door. it is agreed that theses alternate door products will result in a total increased cost of $2,250.00. Doors are to be painted to match the existing door color. This is a lump sum/agreed price and no further payment will be made therefore. B. Control Stations: Seven (7) new Denco Model 3Bxt, exterior, surface mount, control stations will be provided and installed to replace the existing door controllers. Control stations are to provide for Open/Close/Stop functions. Control stations will be provided and installed at the lump sumlagreed price of $805.00 and no further payment will be made therefore. DUPLICATEos ORIGINAL CP 15-08, Fire Station No. 2 Apparatus Door Replacement Contract Change Order No. 1 June 20, 2016 Page 2 SUMMARY OF COSTS: Original Contract Amount: $40,725.00 Original Completion TBD This Change order: $3,055.00 Days Added 0 Previous Change Order(s): IS 0.00 Previous Days Added: 0 Revised Contract Amount: $43,780.00 Revised Completion TBD "••SIGNATURES ON NEXT PAGE"'• 07 CP 15-08, Fire Station No. 2 Apparatus Door Replacement Contract Change Order No. 1 June 20, 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Precision Garage Doors & Gates Inc. Signature Date Printed Name and Title City of Palm Springs Recommended By: Ike, Marcus Fuller Date Assistant City Manager/City Engineer Attest By: James Thompson, City Clerk Date Distribution: Original Conformed Copy: Conformed -File Cony: Contractor (1) Engineering Pay File (1) City Clerk (1) City Project File (1) Purchasinq (1) Finance (1) APPROVED BY DEPARMENT HEAD (D� �� �i_�at i- 08 Attachment 2 09 Recording Requested By: City of Palm Springs When Recorded Mail To: Name James Thompson,City Clerk Street Address 3200 E.Tahquitz Canyon Way City&State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180-8190,8100-8118,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: Leasehold (e.g.fee, leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: Precision Garage Doors and Gates,Inc.,7348 Fox Trail,Yucca Valley,CA 92284 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code§ 8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code § 8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender,if any,is: Not Applicable. 7. On the 27th day of September.2016 ,there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ.Code§8186)a general description of the work provided: Fire Station No.2 Apparatus Door Replacement,City Project 15-08 8. The real property herein referred to is situated in the City of Palm Springs County of Riverside State of California,and is described as follows: Palm Springs Fire Station No.2 Headquarters,APN 677-270-025 9. The street address of said property is: 300 N.El Cielo Road,Palm Springs,CA 92262 % If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the State of Califomia that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent-Assistant City ManagerlCity Engineer for City of Palm Springs Marcus Fuller ©Porter Law Group,Inc.2013 Print Name Page 1 of 2 10 VERIFICATION I, Marcus Fuller state:I am the Assistant City Manager/City Engineer ("Owner","President", "Authorized Agent","Partner',etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof,the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (dale),at Palm Springs (city), CA _(stale). Signature of Owner or Owner's Authorized Agent Marcus Fuller A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public (name and title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose names) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Page 2 of 2 Signature 1 1