HomeMy WebLinkAbout10/19/2016 - STAFF REPORTS - 1.O. PpLM S,6
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11, IL City Council Staff Report
DATE: October 19, 2016 CONSENT CALENDAR
SUBJECT: AUTHORIZE A PURCHASE ORDER IN THE AMOUNT OF $295,450 TO
ST. FRANCIS ELECTRIC, LLC, FOR REPAIRS AND INSTALLATION OF
IN-GROUND LIGHTED CROSSING SYSTEMS AT VARIOUS
LOCATIONS, CITY PROJECT NO. 16-16
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY:
Approval of this item will authorize issuance of a purchase order in the amount of
$295,450 to St. Francis Electric, LLC, to complete removal of existing and installation of
new in-ground illuminated crosswalks at various existing pedestrian crosswalk locations;
this work has been identified as City Project No. 16-16.
RECOMMENDATION:
1. Authorize a Purchase Order in the amount of $295,450 to St. Francis Electric, LLC,
pursuant to the "on-call" traffic signal maintenance services contract, (A6858), to
complete removal of existing and installation of new in-ground illuminated
crosswalks at various existing pedestrian crosswalk locations, City Project No. 16-
16;
2. Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On June 1, 2016, City Council approved an "on-call" traffic signal maintenance services
contract with St. Francis Electric, LLC, Agreement No. 6858. In accordance with this
agreement, St. Francis Electric provides routine traffic signal maintenance services, and
can provide installation of new traffic signal equipment upgrades (as needed)
associated with the City's traffic signals, flashing beacon assemblies, in-pavement [or
in-ground] illuminated crosswalks, and rectangular rapid flashing beacons (RRFB) and
related traffic signal improvements.
The City has several in-ground illuminated crosswalks, however, many of them have
failed and require removal and replacement. Existing in-ground illuminated crosswalks
that have failed and that are no longer functioning are located at crosswalks near two
ITEM NO. 1�
City Council Staff Report
October 19, 2016- Page 2
Approval of Purchase Order for St. Francis Electric, LLC (CP 16-16)
schools and at the Desert Regional Hospital, identified in Locations 1-3. Although the
in-ground illuminated lights are not operating, these crosswalk locations continue to be
protected with operable 12" flashing beacons systems to adequately warn drivers of
pedestrians crossing at that location.
However, staff recommends that these inoperable in-ground illuminated crosswalk
systems be removed and replaced with new in-ground lighted crossing systems,
manufactured by Lanelight. Existing equipment, such as poles, push buttons, and
electrical wiring will remain in place and is compatible with the new equipment to be
installed. Lanelight provides a 5 year standard warranty on its equipment; a copy of
Lanelight's product brochure is included as Attachment 1.
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Desert Regional Hospital
Pedestrian crossing on Tachevah
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Location 1 — Desert Regional Hospital (Tachevah Drive)
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City Council Staff Report
October 19, 2016 - Page 3
Approval of Purchase Order for St. Francis Electric, LLC (CP 16-16)
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Location 2 - Katherine Finchy Elementary School (Tachevah Drive)
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Location 3 - Cielo Vista Charter School (Paseo Dorotea)
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City Council Staff Report
October 19, 2016- Page 4
Approval of Purchase Order for St. Francis Electric, LLC(CP 16-16)
Staff also recommends that new in-ground illuminated crosswalk systems be added to
the pedestrian crosswalks with flashing beacons recently installed in the Uptown Design
District on N. Palm Canyon Dr. and Indian Canyon Dr. nearly 3 years ago as part of City
Project 13-10. The four crosswalk locations are identified below in Figure 1. Adding the
in-ground illuminated crosswalk systems to the rectangular flashing beacon systems will
further enhance the safety of pedestrians crossing at these locations.
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ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities; therefore, the Replacement and Installation of In-Ground
Lighted Crossing Systems at Various Existing Pedestrian Crossing Locations, City
04
City Council Staff Report
October 19, 2016 - Page 5
Approval of Purchase Order for St. Francis Electric, LLC (CP 16-16)
Project No. 16-16, is considered categorically exempt from CEQA, and a Notice of
Exemption has been prepared and will be filed with the Riverside County Clerk and is
included as Attachment 2.
FISCAL IMPACT:
Staff requested pricing from St. Francis Electric on removal and replacement of existing
in-ground illuminated crosswalk systems at the 3 locations where the existing systems
no longer operate, as well as proposals for new in-ground illuminated crosswalk
systems to add to the rectangular flashing beacon systems at the four locations where
new pedestrian crosswalks were recently added in the Uptown Design District. The
pricing for all of the requested work is summarized in Table 1. Pursuant to the on-call
agreement with St. Francis Electric, all work provided is subject to prevailing wages,
and the pricing reflects payment of prevailing wage rates.
Location Remove Supply & Install Total
Desert Regional Medical Center Crossing on Techevah Dr. $9,150 $37,100 $46,250
Katherine Finchey School Crossing on Techevah Dr. $9,300 $39,350 $48,650
Cielo Vista School Crossing on Paseo Dorotea $8,750 $37,100 $45,850
N. Palm Canyon & W. Chino Drive Pedestrian Crossing $34,350 $34,350
N. Palm Canyon & Merito Place Pedestrian Crossing $38,650 $38,650
N. Palm Canyon & W. El Alameda Pedestrian Crossing $38,600 $38,600
N. Indian Canyon & E. Granvia Valmonte Pedestrian Crossing $43,100 $43,100
TOTAL $295,450
Table 1
Staff is recommending that the cost of this work be appropriated from existing budget in
the Special Gas Tax Improvement Fund (Fund 133). The 2016/2017 fiscal year budget
allocated $245,173 in Fund 133 to unscheduled capital projects, for use as projects
were identified and recommended for funding throughout the year. Additional budget of
$142,769 was appropriated in Fund 133 from the Prop 42 Replacement funds and is
available for street and traffic signal maintenance work. Sufficient funding is budgeted
and available in Fund 133 to approve the expenditure of $295,450.
SUBMITTED
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Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Es
Assistant City Manager/City Engineer City Manager
Attachment(s):
1. Lanelight Brochure
2. Notice of Exemption
05
Attachment 1
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distracteddrivi ng.nsc.org 08
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Driving risks of hands-and handheld cell pho
We now understand how our brains have difficulty Drivers talking on hands-free cell phones are more
juggling multiple cognitive tasks that demand our likely to not see both high and low relevant objects,
attention. Next we will discuss specific risks that cell showing a lack of ability to allocate attention to the
phone conversations bring to driving, with an overview most important information.52 They miss visual cues
of crash risks and driver errors most often associated critical to safety and navigation. They tend to miss
with both hands-free and handheld cell phones. exits, go through red lights and stop signs, and
Inattention Blindness-Vision is the most important miss important navigational signage.53 Drivers on
sense we use for sae driving. It's the source of the cell phones are less likely to remember the content
majority of information when driving. Yet, drivers of objects they looked at, such as billboards.
using hands-free and handheld cell phones have Drivers not using cell phones were more likely
a tendency to "look at" but not "see" objects. to remember content.54
Estimates indicate drivers using cell phones look at The danger of inattention blindness is that when
but fail to see up to 50 percent of the information a driver fails to notice events in the driving
in their driving environment.4a Cognitive distraction contributes to a withdrawal of attention from the e environment, either at all or too late, it's impossible
visual scene, where all the information the driver to execute a safe response such to a steering
sees is not processed.49 This may be due to the maneuver or braking to avoid a crash.55
earlier discussion of how our brains compensate for To explore how cell phone use can affect driver visual
receiving too much information by not sending some scanning,Transport Canada's Ergonomics Division
visual information to the working memory. When tracked the eye movements of drivers using hands-
this happens, drivers are not aware of the filtered free phones, and again when these drivers were not
information and cannot act on it. on the phone. The blue boxes in Figures 4 and 5
Distracted drivers experience inattention blindness. show where drivers looked.56 In addition to looking
They are looking out the windshield, but do not less at the periphery, drivers using hands-free phones
process everything in the roadway environment reduced their visual monitoring of instruments and
necessary to effectively monitor their surroundings, mirrors, and some drivers entirely abandoned those
seek and identify potential hazards, and to respond tasks. At intersections, these drivers made fewer
to unexpected situations. Their field of view glances to traffic lights and to traffic on the right.
narrows 50 To demonstrate this, Figure 4 is a typical Some drivers did not even look at traffic signals.''
representation of where a driver would look while not
using a phone. Figure 5 shows where drivers looked
while talking on hands-free cell phones.51
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Figure 4.Where drivers not using a hands-free cell phone looked. Figure S.Where drivers using a hands-free cell phone looked.
Source:Transport Canada Source:Transport Canada
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Attachment 2
21
NOTICE OF EXEMPTION
To: ❑ Office of Planning and Research From: City of Palm Springs
1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way
Sacramento, CA 95814 Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Repair and Installation of In-Ground Lighted Crosswalks/City Project No. 16-16
Project Applicant: City of Palm Springs
Project Location (Specific): Crosswalks on Tachevah Drive, east and west of Via Miraleste; Paseo Dorotea at Camino San
Simeon; N. Palm Canyon Drive at El Alameda, Merito Place, and W. Chino Drive; Indian Canyon Drive at Gran Via Valmonte
(see attached Exhibit A).
Project Location(City): City of Palm Springs Project Location(County): Riverside
Project Description: Repair and install in-ground lighting system at various existing crosswalk locations.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department
3200 E. Tahquitr Canyon Way, Palm Springs, CA 92262
Exempt Status: (check one)
❑ Ministerial (Sec. 21080(b)(1); 15268);
❑ Declared Emergency(Sec. 21080(b)(3); 15269(a));
❑ Emergency Project(Sec. 21080(b)(4); 15269 (bxc));
® Categorical Exemption. State type and section number: 15301 Class 1(c)—Existing Facilities
❑ Statutory Exemptions. State code number:
Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible
or no expansion of use beyond that existing at the time of the lead agency's determination. The types of"existing facilities'to be
considered exempt is determined by whether the project involves negligible or no expansion of an existing use, and includes
existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Therefore, the Repair and
Installation of In-Ground Lighted Crossing Systems at Various Locations, City Project No. 16-16, is considered categorically
exempt from CEQA.
Lead Agency Contact Person: Marcus L. Fuller, PE, PLS Area Code/Telephone/Extension: (760)322-8380
If filed by applicant:
1.Attach certified document of exemption finding.
2.Has a Notice of Exemption en led by the public agency approving the project? ❑Yes ❑ No
Signatu Date: y Title: Asst. City Manager/City Engineer
® Signed by Lead Agency❑Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code Date received for filing at OPR:
Reference: Sections 21108,21152,and 21152.1, Public Resources Code.
12
RECEIVED
CITY OF PALM SPRINGS
STATE OF CALIFORNIA-THE RESOURCES AGENCY 2111 DEC 13 AM 8: �I
DEPARTMENT OF FISHAND GAME
ENVIRONMENTAL FILING FEE CASH RECEIPT JAMES THOMPSC,
CITY CLERK
Receipt#: 16-367955
State Clearinghouse#(if applicable):
Lead Agency: CITY OF PALM SPRINGS Date: 11102/2016
CoumyAgencyofFihng: RIVERSIDE DxumatNo: E-201601226
Project Title: REPAIR AND INSTALLATION OF IN-GROUND LIGHTED CROSSWALKS
Project Appltcant name: CITY OF PALM SPRINGS PhtmNwnb . (760) 322-8380
Project ApplicantAddress: 3200 E. TAHOUITZ CANYON WAY, PALM SPRINGS, CA 92262
Project Applicant: LOCAL PUBLIC AGENCY
CHECKAPPLICABLE FEES.
❑Environmental Impact Report
❑Negative Declaration
❑Applicanon Fee WaterDiversion(State WaterResources Control Board Only)
❑Project Subject to CernfiedRegulataryPrograms
®CountyAdministrationFee $50.00
❑Project that is exempt from fees(DFGNo Effect Determination (Form Attached))
®Project that isexemptfmmfees(Notice ofExemptton)
Total Received $50.00
Signature and title ofperson receivingpayment: Deputy
Notes:
ACR 533(Est.12/2013)
NOTICE OF EXEMPTION
To: ❑ Office of Planning and Research From: City of Palm Springs
1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way
Sacramento, CA 95814 Palm Springs, CA 92262
® Clerk of the Board
County of Riverside
P.O. Box 751
Riverside, CA 92502-0751
Project Title: Repair and Installation of In-Ground Lighted Crosswalks/City Pro act No. 16-16
Project Applicant: City of Palm Springs
Project Location (Specific): Crosswalks on Tachevah Drive, east and west of Via Miraleste; Paseo Dorotea at Camino San
Simeon; N. Palm Canyon Drive at El Alameda, Merito Place, and W. Chino Drive; Indian Canyon Drive at Gran Via Valmonte
(see attached Exhibit A).
Project Location (City): City of Palm Springs Project Location (County): Riverside
Project Description: Repair and install in-ground lighting system at various existing crosswalk locations.
Name of Public Agency Approving Project: City of Palm Springs
Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department
3200 E.Tahquitz Canyon Way, Palm Springs, CA 92262
Exempt Status: (check one)
❑ Ministerial (Sec. 21080(b) (1); 15268);
❑ Declared Emergency (Sec. 21080(b) (3); 15269(a));
❑ Emergency Project(Sec. 21080(b) (4); 15269 (b)(c));
® Categorical Exemption. State type and section number: 15301 Class 1(c)—Existing Facilities
❑ Statutory Exemptions. State code number:
Reasons why project is exempt: Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible
or no expansion of use beyond that existing at the time of the lead agency's determination. The types of"existing facilities'to be
considered exempt is determined by whether the project involves negligible or no expansion of an existing use, and includes
existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Therefore, the Repair and
Installation of In-Ground Lighted Crossing Systems at Various Locations, City Project No. 16-16, is considered categorically
exempt from CEQA.
Lead Agency Contact Person: Marcus L. Fuller, PE, PLS Area Code/Telephone/Extension: (760) 322-8380
If filed by applicant:
1.Attach certified document of ex ion finding.
2.Has a Notice of Exemption be n file by the public agency
approving the project? ❑ Yes ❑ No
Signature: i/�WK Date: /0 ! Title: Asst. City Manager/City Engineer
F I L E D / P O S T E D
County of Riverside
® Signed by Lead Agency❑Signed by Applicant Peter Aldana
Assessor-County Clerk-Recorder
Authoritycited: Sections 21083 and 21110, Public Resources Code I E-201602226
11/02/2016 02:27 PM Fee: $ 5 .00
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. Page 1 of i r�
Removed. DEC 0 g
�r .�OR Oeputy
�� KRIV,�,'� 'Mull III
EXHIBIT "A"
Project Location Map
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RAMON ROAD
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CAMINO PAROCELA Lu
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N CAMINO SAN SIMEON- 41
CAMINO SAN MIGUEL
SUNNY DUNES ROAD
• PROJECT LOCATION