HomeMy WebLinkAbout11/2/2016 - STAFF REPORTS - 1.H. O�pALM S'*
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c4`1rolt �P City Council Staff Report
Date: November 2, 2016 CONSENT CALENDAR
Subject: APPROVE AMENDMENTS TO COACHELLA VALLEY ASSOCIATION
OF GOVERNMENTS (CVAG) REIMBURSEMENT AGREEMENTS FOR
INCREASED FUNDING COMMITMENTS AND EXTENSION OF TIME
TRIGGERS ASSOCIATED WITH VARIOUS PROJECTS
From: David H. Ready, City Manager
Initiated by: Engineering Services Department
SUMMARY
Approval of Amendments to Reimbursement Agreements between the City of Palm
Springs and the Coachella Valley Association of Governments (CVAG) allows for a
complete funding commitment from regional Measure "A" funds as well as provide for
the time extensions necessary to facilitate completion of the projects.
RECOMMENDATION:
1) Approve Amendment No. 2 to Agreement No. 6174 , a Reimbursement
Agreement with the Coachella Valley Association of Governments, extending time
triggers and increased funding commitments for the Vista Chino Low Water
Crossing Bridge project at the Whitewater River, City Project No. 10-10, federal-aid
Project No. NBIL (513);
2) Approve Amendment No. 2 to Agreement No. 5748 , a Reimbursement
Agreement with the Coachella Valley Association of Governments, extending the
time triggers to facilitate the widening of the Ramon Road and Bridge over the
Whitewater River Channel, City Project No. 08-25, federal-aid Project No. BHLS
5282 (040);
3) Approve Amendment No. 4 to Agreement No. 4394 , a Reimbursement
Agreement with the Coachella Valley Association of Governments, extending the
time triggers to facilitate the replacement and widening of the Indian Canyon Drive
over Union Pacific Railroad (UPRR), City Project No. 01-11, federal-aid Project No.
BRLO 5282 (017); and
4) Authorize the City Manager to execute all necessary documents.
ITEM NO. ,�
City Council Staff Report
November 2, 2016 - Page 2
Approve Various Amendments to CVAG Reimbursement Agreements
STAFF ANALYSIS:
The Engineering Services Department has pursued federal funding from the state of
California Department of Transportation ("Caltrans") through its Highway Bridge
Program (HBP) to design and construct bridges within the City of Palm Springs that are
also included in the adopted Coachella Valley Association of Governments (CVAG)
Transportation Project Prioritization Study ("TPPS"). As a result, Caltrans will fund
88.53% of eligible costs and CVAG would fund up to 75% of the match as well as costs
not covered by the HBP program in a Reimbursement Agreement between CVAG and
the City of Palm Springs.
As these projects have progressed in the past several years through unique challenges
and project development phases, schedules or milestones that CVAG established as
"Time Triggers" in the Reimbursement Agreements, need to be updated. The complete
funding commitment from CVAG was also requested for the Vista Chino, Low Water
Crossing Bridge Project, City Project No. 10-10. CVAG had only committed up to the
Project Approval and Environmental Document (PA&ED) phase of the project through
Amendment No. 1 to Agreement No. 6174.
Staff requested that CVAG approve amendments to the various reimbursement
agreements with the City, including funding the remaining local match of the federal
grant for the Vista Chino Low Water Crossing Bridge Project, and time extensions for all
projects. On September 26, 2016 the CVAG Executive Committee approved the
Amendments to the CVAG Reimbursement Agreements for various projects as
summarized in the tables below from CVAG's staff reports included as Attachment 1.
Vista Chino Low Water Crossing Bridge project at the Whitewater River, City
Project No. 10-10, federal-aid Project No. NBIL (513)
Funding/Schedule Summary Amendment 2 to Agreement No. 6174
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. Engineering PE $8,578,557 $1,111,443 $9,690,000
2018/2019 Right of Way RW $4,169,763 $540,237 $4,710,000
2021/2022 Construction CON $71,355,180 $9,244,820 $80,600,000
Totals $84,103,600 $10,896,506 $95,000,000
Ramon Road and Bridge over the Whitewater River Channel, City Project No. 08-
25, federal-aid Project No. BHLS 5282 (040)
Fun din /Schedule Summary Amendment No. 2 to Agreement No. A5748
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. Engineering PE $2,453,000 $915,000 $3.368,000
2016/2017 Right of Way RW $1,030,000 $1,736,000 $2,766,000
2019/2020 Construction CON $21,753,000 $8,111,000 $29,864,000
Totals $26,236,000 $10,762,000 $35,998,000
02
City Council Staff Report
November 2, 2016 - Page 3
Approve Various Amendments to CVAG Reimbursement Agreements
Replace and widen Indian Canyon Drive at Union Pacific Railroad(UPRR), City
Project No. 01-11, federal-aid Project No. BRLO 5282 (017)
Schedule Summary Amendment No. 4 to Agreement No. A4394
Desi n Continuous until December 2017
Right of Way June 2014 — December 2017
Construction March 2018 — March 2020
FISCAL IMPACT:
The federal Highway Bridge Program (HBP) grant pays 88.53% of all eligible costs,
leaving the 11.47% match as well as all other non-HBP eligible costs to be funded
locally. In accordance with CVAG policy, 75% of those remaining costs are to be
funded with Regional Measure A funds leaving the remaining 25% to be funded with the
City's Local Measure A funds and Cathedral City, where appropriate.
SUBMITTED
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq.
Assistant City Manager/City Engineer City Manager
Attachment:
1. CVAG Staff Reports
03
Attachment 1
04
ITEM 7F
Coachella Valley Association of Governments '`"
Executive Committee
September 26,2016 CVAG
Staff Report
Subject: Amendment No. 2 for the Vista Chino Drive Bridge Project
Contact: Eric Cowie, Transportation Project Manager (ecowle(a cvaa.ora)
Recommendation: Approve Amendment No. 2 to provide CVAG Regional Funds for the
Vista Chino Drive Bridge Project at a not-to-exceed amount of$8,172,376.
Transportation Committee: CONCURS (Meeting of August 2911)
Technical Advisory Committee: CONCURS (Meeting of September 12t')
Background: The City Palm Springs successfully acquired a Highway Bridge Program (HBP)
grant to undertake the Preliminary Engineering Phase of a project to construct a bridge on Vista
Chino Drive across the Whitewater Channel. The HBP grant funded 88.53% of the $1,690,000
costs. In their September 2011 meeting, the Executive Committee agreed to provide Regional
funding for this initial phase. Together with Amendment No. 1 in January of 2014, CVAG had
previously obligated and authorized $145,383 as its 75% share of the Preliminary Engineering
costs not covered by the HBP grant.
As indicated in the attached letter, the City of Palm Springs is now requesting CVAG Regional
funds to cover the remaining phases of the project through construction.
Revised Funding Schedule Summary
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. En in. PE $ 8,578,557 $ 1,111,443 $ 9,690,000
2018/2019 Right of Way RW $ 4,169,763 $ 540,237 $ 4,710,000
2021/2022 Construction CON $71,355,180 $ 9,244,820 $80,600,000
Totals $84,103,600 $10,896,600 $95,000,000
The City of Palm Springs was ultimately successful in obtaining federal HBP funding for all
phases of the Vista Chino Drive Bridge Project. HBP funding covers 88.53% of the overall costs,
leaving CVAG's 75% share of the total remaining unfunded costs at $8,172,375.
CVAG has previously approved similar requests for the construction of highly leveraged bridge
projects in the cities of Cathedral City, La Quinta and Rancho Mirage. The Vista Chino Drive
Bridge over the Whitewater Channel is an approved project in CVAG's Transportation Project
Prioritization Study (TPPS) ranked at 51s` with 10 Points, with the highest ranked projects
earning 15 Points. Receipt of the federal HBP funds provides a substantial incentive to include
CVAG Regional Funds in order to proceed through the Construction Phase of the project.
05
Pursuant to CVAG's Cash Flow Preservation Policy, a Time Trigger was established in the
Original Reimbursement Agreement, providing that construction begin within four years of the
date of the Agreement, by September 26. 2015.
The revised funding schedule summary provided indicates project phasing through construction.
Staff proposes approval of Time Triggers that correspond to the new schedule; September 26,
2020 for the completion of Right-of-Way acquisition, and September 26, 2021 to begin
Construction. If the project does not meet these Triggers, the City of Palm Springs will be
required to again submit the project for consideration to receive CVAG regional fund support.
Fiscal Analysis: Regional Transportation Funds are available to cover CVAG's share of
$8,172,375 within the identified schedule.
Amendment No. 2 includes language to Provide Funds to Supplement Federal Grant Funds for
the Vista Chino Drive Bridge Project and to authorize that CVAG may decline, or delay, to
provide regional funds for the project should it be determined that such action is necessary to
maintain a minimum cash flow balance of regional funds. This language has been previously
approved by the Executive Committee.
Contract Finalization: Minor changes/revisions may be made for clarification purposes by
CVAG's Executive Director and Legal Counsel prior to execution.
Attachments:
City of Palm Springs Letter
Amendment No. 2
06
° p City of Palm Springs
Engineering Services Department
• • 32W East Tahquitz Canyon Way•Palm Springs,California 92262
• Tel:(760)323-8253 •Fax:(760)322.9360•Web:wwwMalmsprinpco.gov
��1FOaN�P
August 8, 2016
Dennis Woods
Director of Transportation
Coachella Valley Association of Governments (CVAG)
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260
Re: Request for Amendment No. 2 to the Reimbursement Agreement(A6174) to
extend the Time Triggers and to establish funding commitments with CVAG
for all Phases for the Vista Chino Bridge Project
Dear Mr. Woods:
The City of Palm Springs requests an Amendment to update the "Time Triggers" and
funding commitments to the current AGENCY REIMBURSEMENT AGREEMENT BY
AND BETWEEN CVAG AND THE CITY OF PALM SPRINGS. Coordinating
environmental and preliminary approvals among the many jurisdictions that included the
Ague Caliente Band of Cahuilla Indians (Tribe), Coachella Valley Water District
(CVWD), and Riverside County Flood Control as well as professing document reviews
and approvals through the Caltrans Local Assistance office has exceeded the Time
Triggers established in the agreement. The City is requesting that the Time Triggers be
extended and funding commitment, 75% of the Local Funding match from CVAG, to
coincide with the Funding Schedule Summary in the table that follows:
Funding Schedule Summary
Year Phase HOP Funding Local Fundin Totals
2010/2011 Prelim. Engineering PE $8,578 557 $1 111 443 $9.690,000
201812019 Ri ht of Way $4 169 763 $540,237 $4 714 000
2021/2022 Construction CON $71 355,180 $9,244 820 $60 600 000
Totals $84103,600 $10,896 500 $95,000,000
For many years, the City of Palm Springs solicited Cattrans Highway Bridge Program
(HBP) for funding a new bridge for the Low Water Crossing at Vista Chino, In 2011.
$1,000,000 was programmed for initial start-up of the project which is part of the
Preliminary Engineering phase of the project. Caltrans Local Assistance defines the
07
Mr. Dennis Woods
August 8, 2016
Page 1
Preliminary Engineering phase to include the initial studies or planning phase, the
environmental document or project approval phase, and the Final Design or Plans
Specifications & Estimates phase.
The original agreement between CVAG and the City of Palm Springs only included the
project costs in the preliminary engineering phase of$1,000,000 for the initial start-up of
the project. Eighty-eight point fifty-three percent (88.53%) is funded by FHWA, whereas
11.47% is funded by the Local Share. Of the 11.47% ($114,700), CVAG's Regional
Share of the Project costs was not to exceed $86,025 being 75% of the Local Share of
anticipated costs not paid from the HBP.
The City had refined its estimate of the Preliminary Engineering phase which included
all the work up to the Environmental Document and Project Approval phase for a total
cost of $1,690,000. This increase of $690,000 increases CVAG's share to $59,358
(75% of the Local Share). The amended total of CVAG's share of $145,383 was
committed to the City in Amendment No. 1 of the Reimbursement Agreement. The City
is requesting in the Amendment a full commitment of 75% of the Local Funding match
as required by Caltrans.
Through a lengthy environmental process and coordination with multiple agencies,
CEQA was adopted via Negative Mitigated Declaration by the Palm Springs City
Council on January 13, 2016 and, subsequently, NEPA was approved on January 26,
2016. Following NEPA approval, the City also submitted a request for authorization of
funding for final design in March 2016. Following up recently with Caltrans, there
appears to be an issue with FHWA approving Low Water Crossing projects causing a
statewide delay.
If you have any questions or need additional information please contact me at (760)
323-8253 ext. 8744 or via e-mail at Savat.KhamohouiaaPalmSorinasCA.aov.
Sincere) ,
Savat Khamphou, P.E.
Senior Civil Engineer
Attachments:
1, HBP Backup List
2. Copy of Reimbursement Agreement up to Amendment No. 1
c: Marcus Fuller, Assistant City Manager 1 City Engineer
Chron File
08
2014/15-2019/20 Highway Bridge Program
See the appropriate FTIP/FSTIP for current funding commitments. This hating includes projects that should be individually listed in the FTIP/FSTIP. (Line item
projects only)
District: 08 County: Riverside
Responsible Agency Prior 14/15 1506 1&17 77118 18119 19120 Beyond Total
Palm Springs BRIDGE NO.001.(1052. Vista China over Whitewaler River. Replace 4lam low water crossing with new 4 lane bridge-High Cast project
agreement required.
Fed Pro]. BR-NBIL(513)
Phase Summary: Prior 14/15 15716 1&17 17/18 1&19 19M Beyond Total
PE 1,890,000 10.210,000 11.900.000
RNV 2.500,000 2.500A00
CON 80600.000 80.600,000
Total 1,690. 12.710,000 BO.fi00,000 95,000,000
Fund Source Summary: Prior 14115 15M6 16117 17118 1&19 1W20 Beyond Total
Fed S 1.496,167 11.252,163 71.355,180 64,103,600
Local Match 193,843 1.457,837 9.244.820 10,896,300
LSSRP Band
Local AC
Total 1.690.000 12.710.000 80,600,000 95.0mm.000
PE Summary: Prior 14115 15118 16017 17118 18119 Ism Beyond Total
Fed S 1,496,157 9,038.9/3 10,535,070
Local Match 193.843 1.171.067 1,364,930
LSSRP Bond
Local AC
Total 1,690.10100 10,210,000 11.9001000
Phase Funding Deta9s.
Prot id Funds Sic Phase Prior 14115 15116 1&17 17/15 is/19 19/2o Beyond Total
3721 HBP PE -9.038,913 9.038.913
Local Match .1.171,067 1,171,087
Fed,Reimb.Role:88.53% 10129/2015 OLA-Admin: Not ready to ad wltun 6 months. PE funds moved it=FFY 1&17 to 17/18. NEPA nos yet dear. Total:
3721 HBP PE -5.754.450 9,036,913 -3.284.463
Lod Match -745,550 1,171.007 425,537
Fed.Reknit.Rate:88.53% 411/2014 DLA-Admin: Not ready to ad witiin 6 months. P£fwlds moved from FFY 15116 to 16117. NEPA not yet clear.Corrected Total.
1undYg Erie as well.
372.1 "BP PE 5,754,450 -7.957.700 -2.213.250
Local Match 745,550 -1.032,300 -286,750
Fed.RekM,Rate:58,53% WI U2012 Albert Ver"de Data:Reschedule 56,50o,00D from Beyond to 15116 and 52,500.000 it=Beyond to RW 15116,As requested Total .2300A00
in September 2012 survey. '
O
Caltrans, Division of Local Assistance 312912016, 9:56 AM Ibet2 KL4 Sm(Txt Page 26
AMENDMENT NUMBER TWO
TO THE REIMBURSEMENT AGREEMENT
BY AND BETWEEN THE CITY OF PALM SPRINGS AND CVAG
VISTA CHINO DRIVE BRIDGE PROJECT
THIS AMENDMENT NUMBER TWO, effective this 261 day of September, 2016, by and
between the City of Palm Springs (lead Agency) and the Coachella Valley Association
of Governments, a California joint powers agency, (CVAG), and is made with reference to
the following background and circumstances:
In September, 2011, the Executive Committee agreed to provide funding assistance to
complete the Preliminary Engineering Phase of the Vista Chino Drive Bridge Project over the
Whitewater River Channel. At the time, the staff report identified the opportunity to take
advantage of highly leveraged federal Highway Bridge Development(HBP) funding. The HBP
grant provided 88.53% of the project costs for the Preliminary Engineering Phase.
The City of Palm Springs is now requesting a commitment from CVAG to provide funding for
additional phases of the Vista Chino Drive Bridge Project, including construction.
This Amendment Number Two shall:
1) Establish that the Highway Bridge Program proceeds acquired by the City of Palm
Springs will fund the Major Portion of Costs for the Vista Chino Drive Bridge Project,
and;
2) Provide CVAG Regional Funds for 75% of the Unfunded Local Portion of Qualified
Project Costs, as described, and;
3) Provide that any"Additional Qualified Funds"which the City of Palm Springs should
acquire for this Project be First Applied "Off the Top" to reduce remaining Total
Project Costs, and;
4) Extending the "Time Triggers" for Right-of-Way and Construction to coincide with
the revised schedule, as described, and;
5) Provide for the inclusion of a twenty-foot wide bicycle and pedestrian underpass,
and;
6) Provide that CVAG does not agree to advance the Proposed Schedule for the
Construction Phase of the Project, and may delay funds for the proposed
construction Phase of the Project should CVAG's Cash Flow require such an action
at that time, and;
7) Authorize the Executive Director, in consultation with CVAG General Counsel, to
resolve any Minor Inconsistencies in approving this Amendment Number Two.
All other provisions in the existing Reimbursement Agreement for the Vista Chino Drive Bridge
Project, as well as Amendment Number One thereto, shall remain in full force and effect.
(Funding Schedule Summary on following page)
10
Revised Funding Schedule Summary
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. En in. PE $ 8,578,557 $ 1,111,443 $ 9,690,000
2018/2019 Right of Way RW $ 4,169,763 $ 540,237 $ 4,710,000
2021/2022 Construction CON $71,355,180 $ 9,244,820 $80,600,000
Totals $84,103,500 $10,896,500 $96,000,000
Time Trigger for Completion of Right-of-Way September 26, 2020
Time Trigger for Beginning Construction September 26, 2021
(Signatures on following page)
11
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
The parties hereto have caused this Amendment Number Two to be executed by their duly
authorized representatives on the above-referenced date.
ATTEST: AGENCY:
CITY OF PALM SPRINGS
By: By:
City Manager Mayor
CVAG
By: By:
Tom Kirk Dana Reed
Executive Director CVAG Chair
12
ITEM 6F
Coachella Valley Association of Governments
Executive Committee
September 26,2016 CVw r
Staff Report I�+�V
Subject: Amendment No. 2 to the Agreement with the City of Palm Springs and the
City of Cathedral City to Widen the Ramon Road Bridge over the
Whitewater River Channel
Contact: Eric Cowie, Transportation Program Manager (ecowlejgcvag.org)
Recommendation: Approve Amendment No. 2 to the Agreement with the City of Palm
Springs and the City of Cathedral City to Widen the Ramon Road Bridge over the
Whitewater River Channel to Extend the Time Trigger to June 30, 2020.
Transportation Committee: CONCURS (Meeting of August 291")
Technical Advisory Committee: CONCURS (Meeting of September 121)
Background: At their meeting in June 2008 the Executive Committee agreed to provide funding
assistance to complete a Project Study Report for a project to widen the Ramon Road Bridge
over the Whitewater River Channel. Subsequently, in their meeting in January 2010, at the
request of the City of Palm Springs, the Executive Committee agreed to provide funding
assistance for all remaining phases of work, through construction, with Amendment No. 1.
The total cost of the project, which remains unchanged, is $35,998,000. The project is partially
funded with a federal Highway Bridge Program (HBP) grant. The HBP grant provided just over
70% of the total project costs leaving a remaining local cost of$10.762,000. CVAG's 75% of the
local share remains unchanged at $8,071,500.
The City of Palm Springs is the Lead Agency for this project. With Amendment No. 1, The City
of Cathedral City became an additional party to the Agreement along with the City of Palm
Springs. The City of Palm Springs has a separate agreement with the City of Cathedral City
concerning the cost share for the remaining 25% local share of this project.
Pursuant to CVAG's Cash Flow Preservation Policy, a Time Trigger was established in
Amendment No. 1, providing that right-of-way acquisition be completed and construction begin
within one year of the proposed schedule at the time of the Amendment. For right-of-way
acquisition, that Time Trigger date was June 30, 2016. The project recently commenced the
right-of-way phase on June 9, 2016.
As indicated by the attached letter, the City of Palm Springs is now requesting Amendment No.
2 to the Agreement to Widen the Ramon Road Bridge over the Whitewater River Channel to
extend the project Time Trigger to June 30, 2020 to reflect the revised project schedule.
13
Revised Fun din Schedule Summary
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. Engineering $ 2,453,000 $ 915,000 $ 3,368,000
2016/2017 Right-of-Way $ 1,030,000 $ 1,736,000 $ 2,766,000
2019/2020 Construction $21,753,000 $ 8,111,000 $29,864,000
Totals $25,236,000 $10,762,000 $35,998,000
Fiscal Analysis: The City of Palm Springs has only requested an extension of the Time Trigger
and has proposed no changes in the total project cost of $35,998,000 with CVAG's 75% local
share remaining unchanged at$8,071,500. There is no change in the fiscal impact.
Contract Finalization: Minor changes/revisions for clarification purposes may be made prior to
execution by CVAG's Executive Director and/or Legal Counsel.
Attachments:
City of Palm Springs Letter
Addendum Number Two
14
04 PPLM
; * sA City of Palm Springs
Engineering Services Department
3200 East Tafquitx Canyon Way•Palm Springs,California 92262
Tel:(760)323.82S3•Fax:(760)322.9360•Web:www.palmspringKa.gov
cggIFORN�P
August 8, 2016
Dennis Woods
Director of Transportation
Coachella Valley Association of Governments (CVAG)
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260
Re: Request for Amendment No. 2 to the Reimbursement Agreement(A5748) to
update Schedule and extend the Time Triggers for the Project to Widen the
Ramon Road Bridge over the Whitewater River Channel
Dear Mr. Woods:
The City of Palm Springs requests an Amendment to update the schedule and extend
the Time Triggers to the current AGREEMENT BY AND BETWEEN CVAG AND THE
CITY OF PALM SPRINGS. Typical processing times with Caltrans in the environmental
review and local assistance office exceeded the time triggers established by CVAG, but
the project is on schedule according to the funding commitment dates established by
Caltrans. The project has recently commenced into the Right of Way phase, approved
by Caltrans latest Amendment Modification (AMOD) E-76 issued on June 9, 2016. An
update to the Funding Schedule Summary is provided in the table below:
Funding Schedule Summary
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. Engineering PE $2,453,000 $915,000 $3,368,000
2016/2017 Ri ht of Way RW $1,030,000 $1.736,000 $2.766 000
2019/2020 Construction CON $21 753 000 $8.111 000 1 $29 864 000 i
Totals $25,236000 10z7822000 $35 998 000
In June 2008, the Executive Committee agreed to provide funding assistance to
complete a Project Study Report for a project to widen the Ramon Road Bridge over the
Whitewater River Channel. The intention in completing a Project Study Report was to
allow the City of Palm Springs to qualify the bridge for Highway Bridge Program (HBP)
funding. Caltrans has programmed HBP funds for the Ramon Road Bridge Widening
project and through Amendment No. 1 between the City of Palm Springs, City of
15
Mr. Bennis Woods
August 8, 2016
Page 2
Cathedral City, and CVAG it was agreed that CVAG would provide for 75% of the
unfunded local portion of qualified project costs. The City respectfully requests an
Amendment to provide an extension to the time triggers reflective of the schedule
provided to provide minimal disruption to the project.
If you have any questions or need additional information please contact me at (760)
323-8253 ext. 8744 or via e-mail at Savat.KhamohouAPalmSorinasCA.gov.
Sincerely,
Savat Khamphou
Senior Civil Engineer
Attachments:
1. AMOD E-76
2. HBP Backup List
3. Copy of Funding Agreement up to Amendment No. 1
c: Marcus Fuller, Assistant City Manager/City Engineer
Chron File
16
n-41rc:':rIE -rs.Vu1 r�u l?.Iln•: .L� Uuc�N=icti_N;1
DEPARTMEN'lM IRANSPORTATION
DIVISION OF V'LANNING, AND LOf-AL ASSiS I N'CL
Jha 1l'. h' STRF6r,?,"I b,,,fr
9A4 13LRNAR V I M)U C,1, 11?4,i I_[II I
I 'IX dIFJ91387-ey if, I't CornTl {(}rear
Fr1 I I I
June 9. 2016
iM-RI V-0-PSp
131-11-S-5262040)
btarcus L. Fuller Widen Ramon Road from San Luis Rev Drive
City Engineer to Landau Boulevard and
City of Palm Springs Rehahilitate, widen bridge and approaches
]200 F. Tahquiu(Caption Way oNer Whilewatcr Rig er
Palm Springs, CA 922Cj? R(. no. s6CAQ_8
Dear Mr. Fuller.
We have reviewed and processed tour obligation submittal for the ahovc-reterenccd project
through Caltrans Headquarters and the bederal I liglma} Administration (PNWAI. You arc
herebv awhunzed to begin the Right vJ Wag Acquisition and Support phase of your projccl
Fnclosed is a copy of the authorizing dmument(L-76) tier your records.
If you plan to utihie privatCoutside consultant .services, please be reminded of the Cansullanl
Selection and Audit Process as outlined In Chapter 10 of our Local Assistance hrneC(lttres
Manual (I.APN't).
If you have ary questions, please contact me or my stall. Alperin Vergel do Dios at (909) 80(1-
A 944.
Sincerer.
l�
Scim Yeung. P.L.
District Local Assistance Fngincer
Atiachmenl: L--76
C. Grace Alvare[. RCTC
Savat Khamphou- Palm Springs
George Farago. Palm Springs
::7h.... .+ , 17
AMENOMENT MODIFICATION SUMMARY-(E-76)
FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TSIAN6PORTATION
DLALOCATOW 0e-RIV-O-PSP PROJECT LOCATION.
PREFIX: BHLS RAVON ROAD FROM SAN LUIS REY DRIVE TO LAVDAU BOULEVARD,BR.NO.SB-42AT
PROJECT NO 52S2(aIG) TYPE OF WORK'
SEO NO: 3 REHARILITATE AND WIDEN BRIDGE AND APPROACHES Will AUTH 1 AGREE DATES:
STATE PROD NO 000002D453L-N FED RR NOS: PE: 2011-06411 00:01)'DO.0
AGENCY: PALM SPRINGS PUC CODES. RAN
ROUTE_ PROJ OVERSIGHT_ASSUMEU.4OCAL AOMIN CON'
TIP DATA ENVSTATUS7DT" DELEG TOSIATE SEC 60050TV09a014 SPR-
MPO- SCAG RW STATUS 7 DT_ MCS
pSTIP YR. %Siva INV FITE- OTH:
STIP REF 2094000'3905 BEG MP.
DISASTER NO: END MP
BRIDGE NO 560207 56CO207
FROG CODE LINE NO IMP'V TYPE FUND SYS URBAN AREA URa;91)RAL DEMO ID
LICE 10 5
MUE1 11 15
MuE1 20 16
MOE1 21 19
FUNDING SUMMARY
PHASE PROJECT COST FEDERAL COST AC COST
PREV-OBLIGATIONS3.36IT"00 S2.453.166,00 SD.DO
PE THIS REQUEST $0.00 10.00 $O W
SUBTOTAL 53'W'D00.00 32 e53166.13-3 S0.00
PREY.OBLIGATION SDOD S0,00 $0 00
RAY THIS REQUEST 52,766,000.00 $1,030489,00 $OW
SUBTOTAL $7.766,000.00 $1,030 II9,W SO.W
PRFV,OBLIGATION 50.00 SO.DO $0.00
CON THIS REQUEST $0,00 $0.00 $0.00
SUBTOTAL $0.00 $OW 50.00
PREV.OBLIGATION 50.00 $0 00 Saw
OTII TH15 REQUEST SDW $0.00 50.00
SUBTOTAL SO.W SD.W 5000
TOTAL. $6.134.000.00 S3 AA3,655DO SO.W
STALE REMARKS
0571 72011 lids It a MgO#St fW PE funds.a:
0571 WO11 1215.'Iif11 SEO 1 for PAEOunly
TOTAL COST FED PIC FEU FUNDSIL ICE) IMAL
PAED S 1,050,W0 $1,356,3W S 1.200.732 540268
ALI
D51236011 05R3J11.SeR 1-audwn:dd S1.2W.732 of LICE bads for PE(Enrrwvnanld Process) 'tm wNemnp Is h0m esiF1 la PA+p0s0d 6lanec. P reo.rally pallidaeting.N P-Iaderally r10rI-paratipAung. The
federal pa01cJpatingpmled limns am tram 2W'weal of Ole weal anWgo abtdment to Lannon Rivd. The ndv0arlrlpsdr'g pla)aC.gmksmrtu erect slAq sn tlom San Luafigy SMW1g0''aeslMSha west ks+OpO
abutment. The n0nylar1Ldpa1;ng proaCt kmAs 0n the east side Is from Landau Blvd to bw east- The City tirl rel hill for rate pa01--pit PE work. The City has Indicated that 11 wD complete the PE(Env
Proeata)Phase by,una 2015.left will oll NEPA cnvhanmenlAl daaraPedappmval by IN&dale. Nate that NEPA Cle"nee.Apprpvol has to paver the entlro Project lungs,indudng the nompartidpating
PrMevi let is. The nan-parbdpaan0 work is iW%krAlty funded The City is raspo lsi6la For segregating the ParWpalh+g and nnfWadipWUng PE msta ar,UrrataH-
Nob Mat PE{Aral daspMi'5AE)Ph%so 1e NOT ete.bonsed Addibonally,sube. QV0+7i to NEPA Cleamnpr and al dW 11me Of raguaaling aldhOl l'qn for PE(6nal deal0NPS&E)the City will naed to ensure Ilut tins
phase Is programmed In ale aorNa FSTIPIFTIP.
Ir
I�
Supplemental rbWmergallon Prov,ded In FHWA,U pad 01 this E-76 are:aghri.,y ri nfalud 4,7111 eta me FTIPTF rlu Snead LAN I1012A).. Nole that NO FTIP Sheet afµ7-*a PTC Di S35.W6,000 Our Iho andm
Pro.'eci.ind tha!aderaay nciff er icgrat ng Portion. &h 6A ehaws it HOp Pedicipabng Constmclnn Cnxt of S22,159.060
The City neaps In upiYn to the OLAE wily rob pmJnnl rg double-pmgrammed in me FTIPIFSTIP-sop FTIP Id RIV094M HO DLA naurnas the pmgramming nine or RIV06040O In be Irrorrect AS
65l61Y1O15 SEUZ-Qus is a".gna%%W ghat, Nj Ergbreedrg fuvWg+g In P56E ua'mg t hg�. y Bmkgo Aopiacamarrl and RGhalantAian IHBRR)funds.Nadnnal Enye menlM Polity Att(NEPA)war leered en 11 W6.201a-
O+e Project fO RIVI lol?4 tr SCAG's 2015 FTIP a'merdmenl nu_4 was approved on 04AT6f7015 PE unablgafed funds arc programmed in I5016 FFY end EPSP'd to 14115 FFY_Uso uNmorallon cede MD01
with maximum reimbursement rate of W 53%.
O5m4.015 SEO 2.AgraemcHl'.End DoW on June 30,2021 bated on F:narca leher dared 0510672015.
OW17.015 Soot...02 is a request for addlawal Pronillnary enginaemy funding for plans,spodf"Wns and astimalaa(PSbEi In nehabWWe and wMon from tour to six boas Ina Ramon Road ordga and 4PFh0&ha3
over me YYhAawaaf Rner from San I.Us Hay Drive to landau Boq:Ievard using National Highway PeAacrwrtca Program INHPP)funks Pmgmnmmd far FY I6-16 In Amand"ra a4 owmr m an 4081151,
SCAG's 2015 FTIP and EPSP'd to FY 14-16 on SMIU15. Furd,ng for pnlindnary engineering for prujoct epmural and anY ronmental document(PA6EO)wa.proyNNaly obtgaled Ferl.r.f fv dirp is rww rapped
at an Incressed S2.453.16510,geliminary,m9doenng Wrpr a maxmum rdmburement ruts of 66.53%. ReIrribuna war MOrl NIMP heds at 101.53%on a ore rate reunbusement Lustt in,In me add•Gon l
(adept emeunt ahuvm for prNhnvury ergmeerurg for PSF.C. Br.No.56C-0297,
O4104F&dO16 SEO 3.This is a mnaaat fur Right of Way ADquuhipn and Adrrvnnlrabon lunding using Highway BAu9e Program IHOP)fu not one,s programmed for 1SP6 FFY in SCAGe 2016 FTIP amendment nu.14 approved
on 1172M2015,Iha:fies Mra nghb am Oeu1g evatu'aA In durum wnsderaLan o(H6P hr�ing.NEPA decisipr waa dfl a.n mad p 0Fi72471014 and was f0ocyua'aNmValdated pn 111+2172016.Maximum
rNmb inement rate ts at 69.53%,Br.no.56GO297
Right of Way Com Breakdown:
Acquahlon
PARCELS TYPE ANDIOR ACTIVITY ACHtli ESTIMAIEOCOST
577420-012 Temporary Comirticlipn Easement 0.02 $ 1,344
677-420-016 Temporary Cnnsuucllun Easement 1.69 S 66.2G2
977420421 Tpngwary Corslnucfion Easement(TCE) 0.10 S 0,637
677.420d23 Permanent F.axmrmnL ICE,Slope Easement 1.5E S 233,599
R7742D 024 Permerant Easement,TCE 0.29 S 11.004
67742D-040 TCE.Slope Easement a 26 S 21.455
680-170-014 Pamranenf Easement,TCE,Slope Easemwe 0.32 S 17.T37
660.170-051 -snm nant Easemael.TCE,$lope Esamont a 19 S 125.am
5Bp.t7u•OS3 -ermanant Easement,TCE.SbPe Eascmenl 4.32 S 30°756
671-429-on Billboard Relocafgn fWS of Npmon Rd.EID IYhi[erraler Rwer NIA S 15A.364
SUBTOTAL $954,351
Right of Way Admnds:reUYo cost(support)amoamLA In S 1Re,6.39
OSQ61)016 Sequence V3 Is a request for right of way funding 1cr sJpPort e:ld acquisition to rehoWeatla and wIcon Imm four In six lanes G.e As Tear Road bridge and aoprnachm uygr the W-wierwalef Rimy from%or,tab Roy
Dr61a eo"rolau Borynr mdW."Nalken4 Mgt1++a7 Par1olmanca alpgsam jf WP)funds programmed iar Fl!Sib in Arnamlmote 414 approved on llfr011y b SCAG's 2015 FI1P. Funding for prdvntrwry
engineenng wad prevleusly Obi galed. Felon'funding under mks wooer Is bmitod to$1,030,489 for non of way acmntas with a
mnxtnum retnbursemenl ratio a/96.53% Re mWuaa Ydth add•Lonal MOEI NHPP funds at 66.53%ran wpm raw munbursemenl Item up to Via!edgy Amounts shown for nghl of way octvAds. B-.fin 56C-
02B7.
FEDERAL REMARKS
AUTHORIZATION
AUTHORIZATION TO PROCEED WITH REQUEST RAW PREPARED IN FADS BY. VERGEL DE DIOS,ALSERTO ON 2011f-04-26 go&3444
FOR,ACQUIS.AND SUPPORT REVIEWED IN FADS 9Y,LO'J*.PATRICK GR 26164Y5-Jb %%1-17A%
ODCVMENT TYPE AMOD Sl/BMITTFD IN FADS BY.LOUOE.PAT RICK UN 2016-05-26 FOR CALTRANS
PRDCFSSED IN FADS SY FOGLE.JERILYNR ON 2016-05-31 FOR FHWA
APPROVED IN FMIS BY MARY CUNNINGHAM ON 201606-09 ij:z3:fA.V
H
40
SIGNATURE HISTORY FOR PROJECT NUMBER 5162(W01 AS Of OGHY2016
FHWA FMIS SIGNATURE HISTORY
MOO 0 SIGNED BY StGNEO 4N
2 JERILYNN FOGLE 0WOM20115
ZYLKIA MARTIN•YAMBO 03797201E
MMY CUNNINGHAM 09$IN2p16
1 JERILYNN FOGLE OS/272015
ZYLK(A MARTIN-YAMBO ON012075
MMY CUNNINGHAM OW012015
0 JERILYNN FOGLE 05252011
GARY J.SWEETEN 06r2612011
ROONEY WHITRELU OM12011
FHWA FMIS 3.0 SIGNATURE HISTORY
CALTRANS SIGNATURE HISTORY
DOCUMENT TYPE SIGNED Ov SIGNED ON
AMENDnAOD LOUIE PATRICK 0526201E
iV
O
2014115-2019120 Highway Bridge Program
See the appropriate FTIPIFSTIP for current funding commitments. This lisling includes projects that should be individually listed in the FTIPIFSTIP. {Line Rem
projects only)
District: 08 County: Riverside
Responsible Agency Prier 14115 15116 16117 1711E 18119 10120 Beyond Total
Palen Springs BRIDGE NO,56CO287.RAMON ROAD OVER WH17EWATER RIVER,0.8 Mi.E/O GENE AUTRY TR. Wden 4 tans bridge to Slam bridge,
seismic retroFt as necessary,scow counlemreaswes as necessary.High Coal Project agreement required.
Fed Proj: BHLS-5282(040t
PhaB Summary: Prior 14115 Ise% 66it7 17118 18119 19120 Beyond Total
PE 1.356,300 1,414.700 2,T71.00(t
RIN! 1.16060 1164,000
CON 24,571,000 24,571,000
Total 1.356,300 1414,700 t,164,0001 24.571.000 28,506.0W
Fund Source Summary: Prior 14115 15116 16117 17118 18119 19120 beyond Total
Fed S 1,200,732 1.252,434 1.030,489 21.752.706 25.236,362
Local Match 155.50 162..26 133.511 2,818,2914 3.289,e38
LSSRP Bond
Local AC
Total 1.356,300 1.414,700 1,164.0DD 24,611,000 28,506.00D
PE Summary: Prior 14115 15r18 Is/ 17118 18119 19120 Beyond Total
Fed$ 1,200.732 1,252.434 2.453.155
Loral Match 155.568 162.266 317.834
LSSRP Bond
Local AC
Total 1,3561300 1,4/4.700 2,771,000
Phase Funding Oetass:
Prof Id Funds Sfc Phase Prior 14115 ISMS 16117 17118 18119 1920 Beyond Total
3539 HBP PE 1,252.434 -1,252,434
Loral Match 162266 -162.268
Fed.Reimb.Rate:88-53% 51112015 Linda Newton: Not ready to ad within 6 months. PE funds moved bom FFY 15116 to 14115, Phase being advanced to Total:
aWrwftre,
3539 HOP PE -1.252.434 1252,434
Local Match -162,266 162266
Fed.Reimb.Rate.88.53% 10/2412014 OLA.Admin: Not ready to ad within 6 months. PE funds moved from FFY 14115 to 15116. Action taken to financially constrain Total:
the FTIP tPUSH).
3539 HOP PE 1.252,434 -1252,434
Local Me" 162,266 -1622e6
Fed.Reimb.Rate:86.53% 10113=14 Wesley ZN*a: Revised PE funding as requested in Seplerrter 2014 Survey, Total:
iV
r Caltrans, Dwlsion of Local Assistance 312912016,9:56 AM Det2 F" SmlTxt Page 34
AMENDMENT NUMBER TWO
TO THE REIMBURSEMENT AGREEMENT
BY AND BETWEEN THE CITY OF PALM SPRINGS, CITY OF CATHEDRAL CITY AND CVAG
PROJECT TO WIDEN THE RAMON ROAD BRIDGE OVER THE WHITEWATER RIVER
CHANNEL
THIS AMENDMENT NUMBER TWO, effective this 26t"day of September, 2016, by and between
the City of Palm Springs (lead Agency),the City of Cathedral City(Agency) and the Coachella
Valley Association of Governments, a California joint powers agency, (CVAG), and is made with
reference to the following background and circumstances. All other provisions in the existing
Reimbursement Agreement for the Project to Widen the Ramon Road Bridge over the Whitewater
River, as well as Amendment Number One thereto, shall remain in full force and effect.
This Amendment Number Two shall provide an increase of 2 years added to the Time Trigger
Period established in Amendment Number One, such that construction must begin on the Project
to Widen the Ramon Road Bridge over the Whitewater River before the NEW TIME TRIGGER DATE
OF June 30, 2020.
This Amendment Number Two shall provide that the CVAG Regional Share of the Project
costs will remain unchanged at$8,071,500.
Revised Funding Schedule Summary
Year Phase HBP Funding Local Funding Totals
2010/2011 Prelim. Engineering $ 2,453,000 $ 915,000 $ 3,368,000
2016/2017 Right of Way $ 1,030,000 $ 1,736.000 $ 2,766,000
2019/2020 Construction $21,753,000 $ 8,111,000 $29,864,000
Totals $25,236,000 $10,762,000 $35,998,000
CVAG Previously Obligated and Authorized: 75% ($10,762,000) _ $8,071,500
(Signatures on following page)
22
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
The parties hereto have caused this Amendment Number Two to be executed by their duly
authorized representatives on the above-referenced date.
ATTEST: AGENCY:
CITY OF PALM SPRINGS
By: By:
City Manager Mayor
CITY OF CATHEDRAL CITY
By: By:
City Manager Mayor
CVAG
By: By:
Tom Kirk Dana Reed
Executive Director CVAG Chair
23
ITEM 643
Coachella Valley Association of Governments
Executive Committee
September 26,2016
Staff Report
Subject: Amendment No. 4 to the Reimbursement Agreement with the City of Palm
Springs for the Project to Improve Indian Canyon Drive from Garnet Road
to, and Including, the UPRR Railroad Crossing
Contact: Eric Cowie, Transportation Program Manager(ecowleaa cvag.ora)
Recommendation: Approve Amendment No. 4 to the Reimbursement Agreement with the
City of Palm Springs for the Project to Improve North Indian Canyon Drive from Garnet
Road to, and including, the Union Pacific Railroad Crossing (UPRR), to Extend the Time
Trigger Three Years to September 26, 2018.
Transportation Committee: CONCURS (Meeting of August 291h)
Technical Advisory Committee: CONCURS (Meeting of September 12'h)
Background: In June 2001, the Executive Committee authorized the amount of $1,546,875 for
the design engineering and preparation of the environmental document for the project to
improve Indian Canyon Drive from Garnet Road (South of 1-10) to, and including, the UPRR
Railroad Crossing Bridge. As was the policy at the time, the Executive Committee agreed to pay
50% of qualified project costs.
In April 2003 the Executive Committee authorized Amendment No. 1 in the amount of $28,300
to cover additional costs for the design consultant, and in February 2007 the Executive
Committee authorized Amendment No. 2 in the amount of$50,100 for additional design work.
In September of 2011 the Executive Committee approved Amendment No. 3 which increased
the Regional Funding Share of qualified project costs from 50% to 75%. The Executive
Committee then authorized an additional $3,750,000 in Amendment No. 3, representing
CVAG's 75% local share of the remaining costs through construction, bringing CVAG's total
share of obligated and authorized project costs to $5,375,275. The total cost of the project,
which remains unchanged, is $24,593,750. The project is partially funded with a federal
Highway Bridge Program (HBP) grant. The HBP grant provided just over 70% of the total project
costs leaving a remaining local cost of $7,167,033. CVAG's 75% of the local share remains
unchanged at $5,375,275.
Pursuant to CVAG's Cash Flow Preservation Policy, a Time Trigger was established in
Amendment No. 3, providing that construction begin within four years of the proposed schedule
at the time of the Amendment. For construction, that Time Trigger date was June 30, 2015. The
project is currently in the right-of-way phase.
24
As indicated by the attached letter, the City of Palm Springs is now requesting Amendment No.
4 to the Agreement to extend the project Time Trigger to September 26, 2018 to reflect the
revised project schedule.
The City has indicated that Southern California Gas Company has a major facility that requires
a complicated right-of-way swap between the City and a private land owner, and that the
relocation of Southern California Edison major overhead transmission lines have resulted in two
years of delay.
The project has a long history of challenges since its inception in 2001. The project is located in
an area with several environmentally sensitive species, and had undergone a lengthy
environmental process. After the environmental studies were complete and approved, UPRR
introduced a policy to raise the height requirement of bridges going over railroads. This
completely changed the scope of the project, causing the environmental document to be
revalidated.
The revised schedule is as follows:
Design: Continuous until December of 2017 (end Right-of-Way acquisition)
Right-of-Way: June 2014 —December 2017
Construction: March 2018 — March 2020
Fiscal Analysis: The City of Palm Springs has only requested an extension of the Time Trigger
and has proposed no changes in the total project cost of $24,593,750 with CVAG's 75% local
share remaining unchanged at $5,375,275. There is no change in the fiscal impact.
Contract Finalization: Minor changes/revisions es/revisions may be made for clarification purposes b
0 9 Y P P Y
CVAG Executive Director and
Legal Counsel prior to execution.
9
Attachments:
City of Palm Springs Letter
Amendment No. 4
29
1pfA City of Palm Springs
Engineering Services Department
� 3200 East Tahquitz Canyon Way•Palm Springs,California 92262
Tel.1760)323-8253"Fax;(760)322-83W"Web:www.palmspringsca.gov
C,(rFORN�P
August 8, 2016
Dennis Woods
Director of Transportation
Coachella Valley Association of Governments (CVAG)
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260
Re: Request for Amendment No. 4 to the Reimbursement Agreement(A4394)to
extend the Time Triggers for the Project to Improve Indian Canyon Drive
from Garnet Avenue to, and Including, the UPRR Railroad Crossing
Dear Mr. Woods:
The City of Palm Springs requests an Amendment to extend the 'Time Triggers" to the
current AGREEMENT BY AND BETWEEN CVAG AND THE CITY OF PALM
SPRINGS. The project is currently in the Right of Way phase. Coordination and
negotiations with multiple and various property owners that include several private
owners (some owning shared parcels), utility companies, Bureau of Land Management,
and Union Pacific Railroad add complexities as well as additional time on the schedule.
Southern Cafifomia Gas Company has a major facility that requires a complicated right
of way swap between the City and a private land owner: Granite Construction Company
has an entrance to its quarry that requires a unique design due to the location of the
driveway being elevated nearly 10 feet and addressing blow sand concerns; Southern
California Edison (SCE) has major overhead transmission/distribution lines as well as
having prior rights within required roadway easements necessary to construct the
project. Recent restructuring/re-organization and wavering commitments on the part of
SCE in regards to schedule, design and cost of their overhead facilities has delayed the
project schedule for nearly two years. The City has just received a copy of a draft utility
agreement from SCE at the beginning of this month. A Railroad Agreement with Union
Pacific Railroad (UPRR) is typically lengthy and a draft is yet to surface from UPRR.
Coordination with Caltrans on funding authorization for utility right of way and
construction costs still remains.
The project has a long history of its challenges, since the inception of the project in
2001. The project is located in an area with several environmentally sensitive species
26
Mr. Dennis Woods
August 8, 2016
Page 2
and had undergone a lengthy environmental process. Aker the environmental studies
were complete and approved, UPRR introduced a policy to raise the height requirement
of the bridge going over railroads. This completely changed the scope of the project
causing the environmental document to be revalidated. Because of the length of delay,
the City had to work with FHWA to justify itself being in the PE phase for over 10 years.
Through thick and thin of it all, CVAG has been an unwavering partner through these
continuing challenges by providing its share of funding commitments and time
extensions in Amendments 1-3, while even increasing its regional share from 50% to
75% of the project costs. As such, the City of Palm Springs respectfully requests an
Amendment for an extension to the Time Triggers reflective of the schedule provided
below:
Design Continuous until December 2017 (end of Right of Way)
Right of Way June 2014—December 2017
Construction March 2018— March 2020
If you have any questions or need additional information please contact me at (760)
323-8253 ext. 8744 or via e-mail at Savat.Khamohou@ almSorinasCA.aov,
Sincerely,
G
Savat Khamphou
Senior Civil Engineer
Attachments:
1. AMOD E-76
2. HBP backup List
3. Copy of Funding Agreement up to Amendment No. 3
c: Marcus Fuller, Assistant City Manager 1 City Engineer
Chron Fife
27
M TF cuCAI IRMMA-8,nwc A rRANS"IATM AND kNPQJ G OFWV m►ILVna BROWN It Qe.....,.
DEPARTMENT OF TRANSPORTATION
DIVISION OF PLANNING AND LOCAL ASSISTANCE
464 W.4T4 STREET,66 Flom,MS-760
SAN BE)MARD(NO.CA 9240)-1400
PHONE (909)3134030 pb yd p.,, "
FAX (909)313-5936 &AW 0 0kim,
Try 711
WW AoLcLgorldW&
April 23.2014
David Barakian,P,E 08-RIV-0-PSp
Director of Public Works/City Engineer BRLO-5282(017)
City of Palm Springs Indian Avenue over
3200 E. Tahquitz Canyon Way, U.P.P.R. and AMTRAK
Palm Springs,CA 92263 Replace 2 lanes to 6 lanes
Br. no.W-0025
Dear Mr. Barakian:
We have reviewed and processed your obligation submittal for the above-referenced project
through Cahrans Headquarters and the Federal Highway Administration(FHWA), You are
hereby authorized to begin the Right of Way Acquisition and Support phase of your project.
Enclosed is a copy of the authorizing document(E-76)for your records.
If you plan to utilize private/outside consultant services,please be reminded of the Consultant
Selection and Audit Process as outlined in Chapter 10 of our Local Assistance Procedures
Manual (LAPM).
If you have any questions, please contact me or my staff,Alberto Vergel de Dios at(909) 806-
3944.
Sincerely,
Sean Yeuug,P.E.
District Local Assistance Engineer(Acting)
Attachment
E-76
c: Grace Alvarez, RCTC
Savat Khamphou, City of Palm Springs
"Culow rYpro++e�+�o6Ntry acro.,ed(k,�ku" z 8
AMENDMENT MODIFICATION SUMMARY•(E•761
FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TRANSPORTATION
OLALOCATOW OSANhPSP PROJECT LOCATION'
PREFIX BRLO I4DIAN CANYON d2NE OVERHEAD FROM UPRR OVERCROSSMPG TO GARNET AVENUE BR-56C002S
PROJECT NO: 62a2(017) TYPE OF WORK:
$ED NO: 4 BRIDGE WIDENING TO SIX LANES PREY AUTH F AGREE DATES'.
STATE PROD NO 0592A634L FED RR NO"S' PE, OW17awl
AGENCY: PALMSPRING$ PUC CODES: RIW:
ROUTE: PROD OVERSIGHT:DELEGATEDFLOCAL ADM91 CON:
TiP DATA ENV STATUS FDT• DELEG TO STATE SEC SODS 09174r7fM SPR:
T.IFIS: SCAG RW STATUS 107: A1CS'
FSTIP YR: 13114 WV RTE: OTH:
STfF1 REF: ZMABD0.1071 BEG MP, 0
DISASTER NO: END MP: 0
BRIDGE NOS: 56C0025
PRIG CODE LINE NO IMPV TYPE FUNC SYS URBAN AREA UR&RURAL DEMO ID
3300 El l6 M 5TBA/1
33DO 21 16 M URBAN
H1C0 10 15 M NNXO-COACHELLA URBAN
Os10 10 IS M INOIO�COACHELLA URBAN
FUNDING SUMMARY
PHASE PROJECT COST FEDERAL COST AC COST
PREV OBLIGATION S337.500.00 11270.000 DO JO.OD
PE THIS REQUEST 1000 S-16,009.00 50 Do
SUBTOTAL U37MOIDD 5253.901,00 $000
PREY.OBLIGATION 50.00 50.00 $0.00
RAY THIS REQUEST $703,000,00 f6T2.36500 50.00
SUBTOTAL S703,000 OD 5622.36500 3000
PREY OBLIGATION 110,00 SD DO $0.00
CON THIS REQUEST so OD SODO S0.00
SUBTOTAL Sam 5000 S0.00
TOTAL: It.040,300.00 $878.356.00 $0.00
STATE REMARKS
HISTORICAL COMMENTS
OWD-52BA017)is e11 a"nW Paled.This Pgad Is lo MVO.InBM CwIym
Once ON a1 UPRR.& No.5S00025,SequaNwe II was a wwleal 1110,ahem,
and des4m This a system federal aid bridge raptammwd pm)ed Is m
W(utl IO OIe Indian Carym DFA+ruad widening pmlad a~18d undw
STPL�5283TOIS1- ToW PWed meta htdiased by SSW b S237.500 fen pro
Fah tahlbrrraerwenl d hallo raquasL MaFldaae wD10110 NBFiR haws at SO%up
b TM htd"emoud slows W PmMn rwy egirm".
015107M Sagtsoa No 2 N au9o0ItAa addMlmel PE fwn ft bewd on ExhM
6.0 Not wss auwdeed In 2004 but nal abWaled.
BW I=AU:Need papwwvh.
06127105 AU:PON pWw mtrM PE kI . This Wpus e,02 a"PE SSO,DOD-
HICO PE Funds In DOW, SLAG lure alymred EPSP
Sequence e2 wes a re"sl fw addNotrel pnWAdn y atgheaY f Wring hasad
on An tgxbw d the pm)ed dwakwenerd meh(EFsebe bb d ttw I.APO).
Auborf~of eddWo rsl fuMng was deferred Iw lack of msyalan bridge
spoon pVMdl. RMIn6utea ntlw N191 pFwOwAlyadlpaW 0110 HBRR fvtls and
N
CO
wah new H1C0 a laa-sysbm HBP hods at 0%UP IM kwma%d federal we""
StoanbrprderinayerVlrwwkg. Br.No.56C-002S. PL
TOTAL COSTS PANTIC.COSTS FED.FUNDS FED FUNDSLOCAL FUNDS
(0110) (H1CO)
Prat-EnOr. S337.SW S337,SW SI90,000 S80.000 S67,5W
This repeal Is a m-rrbridal of Sequence 02 srhlrh"fund MA beceupe of an
WK~Wellman CWO 1n the rabled prole s wean. TMro wane no cellar
cwVn. Pl.
04114/t011 T1ats Is a reoesf for additional pads
TOW Cost Pon rund Fee.Fed Local Fang
PE $13715W $137,S00 s/10.06D S21.5W
07T211=11 Thb nosest a,br pigµ al Way br a»Coy W Palm Spam¢H W vay Braga Peogmm Wo(sr1 The nark COMOr"s M sp Pewss of labrg 1SI ripen Of way pares to,few widening of the Indian Canyon Sledge
over UPM, Tµs pa0(ect Is kaded ienWYy wan tM 1,Wmay 8rAp PmWm(11BP)keeb sea nrasnun nnNaskaraas rem or 88.S3%up b 3266.240
0 2116 2 0/2 This Is aµrl0V requesi for H/W
Total Case. Plat Calf Fed.Fula laid Ford
TOW 3703,0W f7W,OW $622,366 950.634
Pareef Mluf Wbn Type ardba AcMy IeAass Est.Cost
808-084002 PMlal Take 0,024 52,5W
688-060002 TCE 0.452 12,500
6W.100-0O1 Pants Taks 0052 s11,8W
Bhp-1W-001 TCE 0863 S37,600
we;-100.001 way Easunenl 0.955 S1,10,000
ON-100401 Sbpe Easernenl 0.376 $61 500
86A1004M Utility Fe, m 0.IT7 s0
689OBYW3 LRMty Eaeernere 0.381 360.0W
669493403 Slope Essemsµ 0.327 S53,511011
609493-W3 TCE 0,621 $30,000
6le"70-003 Slope Ewwnmf 0.219 S36,000
fell"M003 TCE 0.148 $9.700
60070004 S"Easemeri 0.001 $2500
6084I70AW TCE 0.030 S2.5W
6B94O804020 Slope Esseneent O.124 $2015W
56&080d20 7CE 0.080 S3,6W
66949S010 S"fis"PW4 0,010 $2.000
Bp9-093-010 TCE 0091 S30,000
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669-0911402 TCE 0462 52.500
669.100-001 Pwlim T4Ae 0052 511.600
659-1p0-001 TCE 0663 537,600
559-100-QOW UVeY Esse 0-955 5140.000
669-100p01 Slope Eesem"A 0.376 561,500
669-1004M leery Ea mm 0177 SO
66WO93.003 Utfty Eawmere 0.361 560.000
66941nom Sbpe EesemwA 0.327 553,500
6604113.003 TCE 0691 530,000
669-070003 Sips EasemeM 0 219 536.000
569-070-003 TCE 0.146 Se.700
669-070-0W Slgn EssemnM OAOI 52,5011
65"70LOO4 TCE 0D35 52,500
6694)60020 Vape Ewe li 0,124 520,500
669466020 TCE 0060 53,600
669-093.010 Sipe Essuesnl 0010 52.000
6694M4)10 TCE 0691 530,000
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FEDERAL REMARKS
AUTHORIZATION
AUTHORIZATION TO PROCEED WITH REQUEST RAV PREPARED IN FADS BY VEROEL DE DIOS,ALBERTO ON O4102M14 363.6,114
FOR'.RAY ACO 6 SUPPORT REVIEWED IN FADS BY KE,RWAAARO ON 04110ROIA 653-9210
DOCUMENT TYPE4 AMOD SUBMI17ED IN FADS BY,KF.RICHARD ON 04110r2914 FOR CALTRANS
PROCESSED IN FADS BY MR-Y,SHIM ON 04715I1014 FOR FHWA
APPROVED M FMIS BY'ROONEY WHITFIELD ON 04rzMI4
SIGNATURE HISTORY FOR PROJECT NUMBER 52OW017)AS OF 04R3PJ014
FHWA FMIS 4.0 SIGNATURE HISTORY
MOON SIGNED BY SIGNED ON
2 SHIM HUEY 04y2172014
MKIA MARTIN-YAMOO 0472172014
ROONEY WHITFIELD 04aM14
1 JERILYNN FOGLE 11QV2006
JERLYNN FOGLE 11FJ1FJ006
VENESHIA L.SMITH i Ir21R006
0 CONVERTED FROM FMM-3
CONVERTED FROM FMIS-3
CONVERTED FROM FMIS-3
FHWA FAKS 3.0 SIGNATURE HISTORY
MOON DOCUMENT TYPE_ SIGNED ON
0 AUTH AGR O.SHW"i
C+2
GAL TRANS SIGNATURE WSTORY
DOCUMENT TYPE SIGNED 8v SIGNED ON
AMENDMOD KE.RICHARD 0411000t4l
N
2014/15-2019120 Highway Bridge Program
See the appropriate FTIPIFSTIP for current funding commitments. This listing includes projects that should be individually listed in the FTIPIFSTIP. (Line item
projects only
District: 08 County: Riverside
Responsible Agency Pnor 14115 15116 16117 17118 15119 1920 Beyond Total
Pawn Springs BRIDGE NO.56CW25,1NDIAN CANYON DRIVE,OVER UP RR d AMTRAK,0.6 MI S OF 1-10. Replace 2law bridge with news Iarre brio9e. Changet
Fed Prol.BRLO.5282(017)
Phaaa Summary: Prior 14115 15116 1B117 17118 1819 19120 Beyond Total
PE 475,0110D 475,000
RM 703,WD 750,OW 1.453,000
CON 17,7540W 17,754,000
Total 1,178,OW 750,0001 17,754,000 19,682,000
Fund Source Summary: Prior 14115 15116 16M7 17118 18119 19120 Beyond Toth
Fed 8 1,002.365 663,975 15,717.616 17.363,957
Local Match 176,634 86,025 _ 2,036.384 2.295,043
LSSRP Bond
Local AC
Total 1,178, 750,OW 17,754,OW 19.6B2.0W
PE Summary: Prior 14115 15116 WIT 17115 18119 19120 Beyond Total
Fed 5 3&0.000 380.000
Local Match 95,000 95.W0
LSSRP Bond
Local AC
Total 475,OW 475,000
Phase Funding DMaas
Pm)d Funds Sic Phase Prior 14115 15116 16117 17118 18119 IWO Beyond Total
1517 HBP PE 110,000 110,000
Local Match 27,5W 27.501)
Fed.Relmb.Rote:80.00% 2/3/2011 Linda Newton: Adds PE In at correct ra6nhursemenl rate. Total: 137,500
1517 HOP PE -121,729 -121.729
Local Match •15,771 •15.771
Fed.Re".Rate:88.53% 2132011 Linda Newon: Bade out PE at Incorrect raunbun trnenl rate. Total: -137,SW
1517 HOP P£ t2i,729 121.729
Loral Match 16.771 15,771
Fed.Relntb.Role:88.53% 9121/2010 Edc Tang: Additional kinds is added to re8ed the Mtdiag change on the Exh,&O hun ete to"agency.5137,500.00 Is added Total 137 SO4
lot fiscal year 201002011.
tg
Cakrans, bivision of Local Assistance 3/2912016,9:56 AM De@ FL4 SmlTtd Page 29