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HomeMy WebLinkAboutA6560 - ESA - ENVIRONMENTAL SCIENCE ASSOC - Consulting - ON-CALL CEQA SERVICES ALM SA City of Palm Springs ' David H. Ready, Esq., Ph.D. * o"^ouho`�s City Manager O'4ZIFORN�P 3200 E.Tahquitz Canyon Way,Palm Springs,CA 92262 Tel 760.322.8350 • Fax 760.323.8207 • TDD 760.864.9527 Day id.Rea(lyC)palmspringsca_gov • www_palmsl)ingsca.gov June 19, 2017 Environmental Science Associates A(.45&0 550 West "C" Street, Suite 750 San Diego, CA 92101 Attn: Eric Ruby Re: On-Call Environmental Assessment (CEQA) Services Dear Mr. Ruby: The City of Palm Springs would like to exercise the first of two one-year extension options to the Professional Services Agreement for On-Call Environmental Assessment (CEQA) Services. Pursuant to the professional services agreement entered into on July 2, 2014 for an initial term of three years, and two one-year extension options to be exercised through mutual written consent by both Parties, this letter serves as the City's notice of intention to enter into the first one-year extension option. If you consent to this extension, please sign below on both copies of this letter, return one copy to this office and keep one for your files. Thank you for your ongoing services. We look forward to working with ESA during the upcoming year. Sincerely, On behalf of Environmental Science Associates, I consent to this one-year extension as provided in this letter. QiL ff David H. Ready, Esq., Ph.D. Eric Ruby City Manager DHR:ff PO Box 2743, Palm Springs, California 92263 rcviQ CITY OF PALM SPRINGS PROFESSIONAL SERVICES AGREEMENT ON-CALL ENVIRONMENTAL ASSESSMENT (CEQA) SERVICES THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into, to be effective this 1 s' day of _J-O -J , 2014, by and between the CITY OF PALM SPRINGS, a California charter city and municipal corporation, (hereinafter referred to as "City") and Environmental Science Associates (ESA), Inc. (hereinafter referred to as "Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as the "Parties." RECITALS A. City has determined that there is a need for As-Needed, "On-Call" Environmental Assessment (CEQA) Services for a variety of future private and public sector development applications, (hereinafter the "Project"). B. Consultant has submitted to City a proposal to provide As-Needed, "On-Call" Environmental Assessment (CEQA) Services for a variety of future private and public sector development applications to City pursuant to the terms of this Agreement. C. Consultant is qualified by virtue of its experience, training, education, reputation, and expertise to provide these services and has agreed to provide such services as provided herein. D. City desires to retain Consultant to provide such professional services. NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1.0 SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant agrees to perform the professional services set forth in the Scope of Services described in Exhibit 'A" which is attached hereto and is incorporated herein by reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the City entering into this Agreement, Consultant represents and warrants that this Agreement requires specialized skills and abilities and is consistent with this understanding, Consultant is a provider of first class work and professional services and that Consultant is experienced in performing the Work and Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Work and Services required hereunder. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized as high quality among well-qualified and experienced professionals performing similar work under similar circumstances. 1.2 Contract Documents, The Agreement between the Parties shall consist of the following: (1) this Agreement; (2)the Scope of Services; (3) the City's Request for Proposals; and, (4) the Consultant's signed, original proposal submitted to the City ("Consultant's Proposal"), (collectively referred to as the "Contract Documents"). The City's Request for Proposals and the Consultant's Proposal, which are both attached as Exhibits "B" and "C", respectively, are incorporated by reference and are made a part of this Agreement. The Scope of Services shall include the Consultant's Proposal. All provisions of the Scope of Services, the City's Request for Proposals and the Consultant's Proposal J shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1')the terms of this Agreement; (21d) the provisions of the Scope of Services (Exhibit "A"); as may be amended from time to time; (Td) the provisions of the City's Request for Proposal (Exhibit "B"); and, (4'h) the provisions of the Consultant's Proposal (Exhibit "C"). 1.3 Compliance with Law. Consultant warrants that all Services rendered hereunder shall be performed in accordance with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable Cal/OSHA requirements. 1.4 Licenses, Permits. Fees and Assessments. Consultant represents and warrants to City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City hereunder. 1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b) has carefully considered how the Services should be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City. 1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence. 1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. 1.8 Performance of Services. City Manager or Director Planning Services, as provided in Section 2.1 of this Agreement, shall have the right at any time during the term of this Agreement to order the performance of services as generally described in the Scope of Services to perform extra or additional work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from such Work. No Work may be undertaken unless a written order is first given by the City Manager or the Director of Planning Services to the Consultant, incorporating therein the 2 r identification and description of the Work to be performed, a maximum or not to exceed amount for such Work, and the time to perform this Agreement. 1.9 Unauthorized Aliens. Consultant hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City. 2.0 COMPENSATION 2.1 Maximum Contract Amount. City and Consultant hereby acknowledge and agree that the scope of services required by this Agreement will vary dependent upon the number, type, and extent of the services or work the Consultant shall provide; and no guarantee of the extent or the type of services required of Consultant under the terms of this Agreement is made by the City. The annual level of services required by this Agreement is unknown, and may significantly increase or decrease from year to year. In acknowledgement of the fact that the number and type of projects requiring the Consultant's services has not been identified for this contract, City and Consultant hereby acknowledge and agree that a specific "Maximum Contract Sum" shall be imposed on each separate project that the City may assign Consultant as provided in Section 1.8 and in this Section 2.1. Each such separate project shall be identified as a Task Order or a Purchase Order authorized by the Director of Planning Services or the City Manager as provided in this Section 2.1. For the services rendered pursuant to this Agreement, the Consultant shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "D" and incorporated herein by this reference. The method of compensation may include: (i) a lump sum payment upon completion, (ii) payment for time and materials based upon the Consultant's Schedule of Hourly Billing Rates as shown on Exhibit "D", or (iii) such other methods as may be specified in the Schedule of Compensation. Compensation shall include reimbursement for actual and necessary expenditures for reproduction costs, telephone expense, transportation expense, and all other necessary expenditures required to perform the professional services under this Agreement. Compensation shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City; Consultant shall not be entitled to any additional compensation for attending said meetings. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates, and that Consultant shall not be entitled to additional compensation therefore. It is expressly agreed that the maximum contract amount of this Agreement is undefined, and is subject to the number and type of projects requiring the Consultant's services throughout the duration of the term of this Agreement, if any. Consultant shall be entitled to compensation in accordance with separate City authorized "Task Orders" (or Purchase Orders) with corresponding Not-to-Exceed payment amounts established pursuant to the Consultant's Schedule of Hourly Billing Rates as shown on Exhibit "D". Consultant's compensation shall be limited to the amount identified on each separate, individually authorized Task Order corresponding to a project requiring the services of the Consultant. By approval of this Agreement, the City Council hereby authorizes the subsequent approval of individual Task Orders (Purchase Orders) in those amounts sufficient to cover the cost of required 3 services (pursuant to Schedule "D") necessary for the projects. Subject to existing cost limits established by municipal code. 2.2 Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, no later than the tenth (10) working day of such month, Consultant shall submit to the City, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical. There shall be a maximum of one payment per month. 2.3 Chancres in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession. 2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Palm Springs City Council for each fiscal year covered by the Agreement. If such appropriations are not made, the City Manager may terminate this Agreement as provided in Section 8.3 of this Agreement; otherwise, there shall be no funding for any work or services and Consultant shall not be entitled to payment for any work or services that Consultant may provide. 3. SCHEDULE OF PERFORMANCE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance for each Task Order. 3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all Services within the time period(s) established in the Schedule of Performance. When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer, but such extensions shall not exceed one hundred eighty(180) days cumulatively; however, the City shall not be obligated to grant such an extension. 3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the 4 City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section. 3.4 Term. Unless earlier terminated under the terms of this Agreement, this Agreement shall continue in full force and effect for three (3) years. At the sole discretion of the City Manager, or his designee, upon written notice to Consultant and mutual agreement, the term of this Agreement may be extended for two (2) additional one (1) year terms. 4. COORDINATION OF WORK 4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and make all decisions in connection therewith: Eric J. Ruby. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer. 4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontractina or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Consultant shall not contract with any other entity to perform the Services required under this Agreement without the prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City. 4.4 Independent Contractor. 5 A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant. B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner. C. No City benefits shall be available to Consultant, its officers, employees, or agents in connection with any performance under this Agreement. Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants, representatives, subcontractors, or agents, Consultant shall indemnify City for all such financial obligations. 5. INSURANCE 5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, the insurance described herein for the duration of this Agreement, including any extension thereof, or as otherwise specified herein, against claims which may arise from or in connection with the performance of the Work hereunder by Consultant, its agents, representatives, or employees. In the event the City Manager determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all insurance provided pursuant to this Agreement shall be on an occurrence basis. The minimum amount of insurance required hereunder shall be as follows: A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, standard industry form professional liability (errors and omissions) insurance coverage in an amount of not less than one million dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance with the provisions of this section. 6 (1) Consultant shall either: (a) certify in writing to the City that Consultant is unaware of any professional liability claims made against Consultant and is unaware of any facts which may lead to such a claim against Consultant; or (b) if Consultant does not provide the certification pursuant to (a), Consultant shall procure from the professional liability insurer an endorsement providing that the required limits of the policy shall apply separately to claims arising from errors and omissions in the rendition of services pursuant to this Agreement. (2) If the policy of insurance is written on a "claims made" basis, the policy shall be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City Manager. (3) In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Services under the terms of this Agreement. B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, workers' compensation insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies. If Consultant has no employees, Consultant shall complete the City's Request for Waiver of Workers' Compensation Insurance Requirement form. C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of commercial general liability insurance written on a per occurrence basis with a combined single limit of at least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broad form property damage, products and completed operations. D. Business Automobile Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of business automobile liability insurance written on a per occurrence basis with a single limit liability in the amount of one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned, non-owned, leased, and hired cars. E. Employer Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of employer liability insurance written on a per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00)for bodily injury or disease. 5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager prior to commencing any work or services 7 under this Agreement. Consultant guarantees payment of all deductibles and self-insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of$10,000, and the City Manager may require evidence of pending claims and claims history as well as evidence of Consultant's ability to pay claims for all deductible amounts and self-insured retentions proposed in excess of$10,000. 5.3 Other Insurance Requirements. The following provisions shall apply to the insurance policies required of Consultant pursuant to this Agreement: 5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary insurance as respects City and its officers, council members, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City and its officers, council members, officials, employees, agents, and volunteers shall be in excess of Consultant's insurance and shall not contribute with it. 5.3.2 Any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City and its officers, council members, officials, employees, agents, and volunteers. 5.3.3 All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage. 5.3.4 None of the insurance coverages required herein will be in compliance with these requirements if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City Manager and approved in writing. 5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the endorsements. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided herein. 5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review. 5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on the City nor does it waive any rights hereunder in this or any other regard. 8 5.3.8 Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. Endorsements as required in this Agreement applicable to the renewing or new coverage shall be provided to City no later than ten (10) days prior to expiration of the lapsing coverage. 5.3.9 Requirements of specific insurance coverage features or limits contained in this section are not intended as limitations on coverage, limits, or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 5.3.10 The requirements in this section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this section. 5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the Work performed under this Agreement and for any other claim or loss which may reduce the insurance available to pay claims arising out of this Agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City, or to reduce or dilute insurance available for payment of potential claims. 5.3.12 Consultant agrees that the provisions of this section shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages resulting from the Consultant's activities or the activities of any person or person for which the Consultant is otherwise responsible. 5.4 Sufficiency of Insurers. Insurance required herein shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless such requirements are waived in writing by the City Manager or his designee due to unique circumstances. 5.5 Verification of Coverage.Consultant shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Consultant's insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers' Compensation policies. Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate: 1. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured..." ("as respects City of Palm Springs Contract No.—. or "for any and all work performed with the City"may be included in this statement). 9 2. "This insurance is primary and non-contributory over any insurance or self-insurance the City may have..." ("as respects City of Palm Springs Contract No._" or "for any and all work performed with the City' may be included in this statement). 3. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out. 4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers. In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies. All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Consultant's obligation to provide them. 6. INDEMNIFICATION 6.1 To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising from injuries to or death of persons (Consultant's employees included), for damage to property, including property owned by City, from any violation of any federal, state, or local law or ordinance, and from errors and omissions committed by Consultant, its officers, employees, representatives, and agents, that arise out of or relate to Consultant's performance under this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City, its elected officials, officers, employees, agents, and volunteers. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability under this Agreement. Consultant's indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is intended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement. 6.2 Design Professional Services Indemnification and Reimbursement. If the Agreement is determined to be a "design professional services agreement" and Consultant is a "design professional" under California Civil Code Section 2782.8, then: A.To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant's sole cost and expense), protect and hold harmless City and its elected officials, officers, employees, agents and volunteers and all other public agencies whose approval of the project is required, (individually "Indemnified Party"; collectively "Indemnified Parties") against any and all liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or death of persons (Consultant's employees included) 10 and damage to property, which Claims arise out of, pertain to, or are related to the negligence, recklessness or willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent, reckless or willful performance of or failure to perform any term, provision, covenant or condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or willful misconduct of the City and its elected officials. Officers, employees, agents and volunteers. B. Consultant shall reimburse the Indemnified Parties for any reasonable expenditures, including reasonable attorneys' fees, expert fees, litigation costs, and expenses that each Indemnified Party may incur by reason of Indemnified Claims. Upon request by an Indemnified Party, Consultant shall defend with legal counsel reasonably acceptable to the Indemnified Party all Claims against the Indemnified Party that may arise out of, pertain to, or relate to Indemnified Claims, whether or not Consultant is named as a party to the Claim proceeding. The determination whether a Claim "may arise out of, pertain to, or relate to Indemnified Claims" shall be based on the allegations made in the Claim and the facts known or subsequently discovered by the Parties. Consultant's indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified hereunder are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. C. The Consultant shall require all non-design-profession sub-contractors, used or sub- contracted by Consultant to perform the Services or Work required under this Agreement, to execute an Indemnification Agreement adopting the indemnity provisions in sub-section 6.1 in favor of the Indemnified Parties. In additions, Consultant shall require all non-design-professional sub-contractors, used or sub-contracted by Consultant to perform the Services or Work required under this Agreement, to obtain insurance that is consistent with the Insurance provisions as set forth in this Agreement, as well as any other insurance that may be required by Contract Officer. 7. REPORTS AND RECORDS 7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 7.2 Reports.Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional 11 compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and the City shall indemnify the Consultant for all damages resulting therefrom. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all its subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. 7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. 7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant's performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3)years from the date of final payment by City hereunder. 8. ENFORCEMENT OF AGREEMENT 8.1 California Law and Venue'This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs. 8.3 Termination. City may terminate this Agreement for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, the Consultant reserves the right to terminate this Agreement at any time, with or without cause, upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, 12 the period of notice may be such shorter time as the Consultant may determine. 8.4 Default of Consultant. A. Consultant's failure to comply with any provision of this Agreement shall constitute a default. B. If the City Manager, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.3. C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.4.6, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant's liability for completion of the Services as provided herein. 8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof. 8.6 _Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party. 8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.8 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorney fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered 13 in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. 9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 9.1 Non-liability of City Officers and Emolovees.No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested in violation of any state statute or regulation. Consultant warrants that it has not aid or given and will no t of a or give an third P 9 pay 9 Y party any money or other consideration in exchange for obtaining this Agreement. 9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 10. MISCELLANEOUS PROVISIONS 10.1 Patent and Copyright Infrinaement. A. To the fullest extent permissible under law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant's expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City's alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright. B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant's consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City 14 and extend this patent and copyright indemnity thereto. 10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows: To City: City of Palm springs Attention: City Manager 3200 E. Tahquitz Canyon Way Palm Springs, California 92262 Telephone: (760) 323-8204 Facsimile: (760) 323-8332 To Consultant: Environmental Science Associates (ESA), Inc. Attention: Eric J. Ruby, Senior Vice President 3700 East Tachevah Dr., Suite 119 Palm Springs, CA 92262 Telephone: (760) 322-2333 10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees. 10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless. 10.5 Successors in Interest.This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees. 10.6 Third Party Beneficiary.Except as may be expressly provided for herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto. 10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement 15 as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same. 10.8. Corporate Authoritv. Each of the undersigned represents and warrants that (i) the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound. (SIGNATURES ON FOLLOWING PAGE) 16 IN WITNESS WHEREOF, the City and the Consultant have caused this Agreement to be executed the day and year first above written. ATTEST: CONTENTS APPROVED: CITY OF PALM SPRINGS, CA By City Clerk City, er Date: 0 71 Z i 1 Z014 Date: APPROVED APITOFORM: APPROVED BY CITY COUNCIL: By Date: Agreement No. ty ttorney �N D I APPROVED BY CRY COUNCIL Date: � CONSULTANT 4 1 J Name: Environmental Science Associates (ESA), Inc. Check one: _Individual_Partnership _Corporation Corporations require two notarized signatures: One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer. Address: 3700 East Tachevah Dr., Suite 119 Palm Springs, CA 92262 By: J , By: Signature (notarized) gnature (nota/rized) Name: til sJ . �fh? Name: C... /1 � Title: 0' 2 C—T 4 per-r Title: d� 17 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT WORM State of California County of '102- 24 lrl� CA S! On' 2.61¢before rite, AmAf -Wu h l? k A A 1)(i n . ���^^^ 1^( n ereln N y OBOe �- personally appeared ©QS�B6 i F'ro D I j O_+'l t �i —7^ r qr d nrgr) who proved to me on the basis of satisfactory evidence to be the person whose name lam s�bed to the within instru nt and a 'edged to me that Mint; PADILLA he%h F�executed the same in ftiaFher authorized Camnission is 2018293 capaciti1q, and that by hWhaiotlheir sig h&on the aotsry Publk -Willi"" instrument the persor(q or the entity upon behalf of San Francisco COMW which the person"ed,executed the instnumment. Comm.Ea ire ?.2017 I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my nd and icial I. aiaoo aony saS aeaio Slg OPTIONAL 7lmugh the adOrrnaliOn below iS rrot req(Ured by law,k retry Mow vahlabi®ro parsers rayhg rn the dacumeM and mufd prev"fmu&,Mnt roam i ard readaohrrraot of WS form to a Iher obcamerx. Description of Attached Document tideorrypeot umerjl� rt6nd-1 [;GQ.d 4-of /Ci T_ Document Date:_ __ _ 7 toll Number of pages: Signer(s)Other Than Named Above: Capacity(les)Claimed by Signer(s) Signers Name: � 515t-� Signer's Name:G(ea, I F 1P71 Wt Cly� 0 Individual n�� ❑individual /n����rt Corporate OHlcer—TIHe(s).t'_LCdLld_P1S1L �CorporatsOeicer-TiUe(s):C4dT L e y 0 Partner-0 Limited ❑General ❑ Partner—❑ Limited OGeneral ,�✓✓// LJ Attomey in Fad ❑Attorney in Fact ❑ Trustee roc of mresro t� ❑Trustee Top of""° 'hem • Guardian or Conservator. ❑Guardian or Conservator 0 Other. ❑Other: Signer Is Representing:-., Signer Is Representing: o�m so,rwun +aw .sesoasomae.rne�aaox•c�nrrusrsaroz...�nbuo.riowxao kmrasm nm, r:cxta4rmi+ao-aneecv 18 EXHIBIT "A" SCOPE OF SERVICES The City exclusively reserves the right to select and assign a firm (or firms if desired) for each project as it determines is in the best interest of the City and the specific project. There is no guarantee of work, nor is there any implied or promised rotation method for project assignments. The SCOPE OF SERVICES and principal responsibilities may include, but are not limited to, the following (all services may or may not be necessary on each project): All responsibilities of Lead Agency including: 1. Preliminary Review 2. Preparation of Initial Study 3. Determination of significance of environmental effects 4. Establishing thresholds of Significance 5. Making Mandatory Findings of Significance Following decision to prepare a Negative or Mitigated Negative Declaration: 1. Prepare Notice of Intent (NO]) 2. Provide NOI to all parties as required by CEQA; document 3. Prepare ND/MND and submit to City for review 4. Prepare and circulate Notice of Availability 5. Be available to present at Planning Commission and City Council meetings, if necessary 6. File Notice Of Determination Following determination that an Environmental Impact Report is required: The EIR's shall meet all the requirements set forth in the California Environmental Quality Act (Public Resources Code 21000 et seq.) and the State CEQA guidelines (California Code of Regulations, section 15000 et seq.). Identified impacts shall be designated as significant or insignificant pursuant to the criteria of CEQA and the State CEQA Guidelines, and any thresholds or criteria used by the County. Indirect or secondary impacts of the project shall also be discussed and mitigation measures recommended. Mitigation measures should be described in detail and should be specific to the project. Two types of mitigation measures should be recommended: measures addressing impacts related to the primary impacts; and measures addressing impacts related to the secondary impacts associated with the proposed project. The alternatives analysis, while mostly a qualified effort, shall make all efforts to use or cite existing applicable detailed information to make for as meaningful a comparison as possible to the proposed project. It will be the responsibility of the successful firm(s) or consultant(s) to determine the necessary staffing level required to perform the scope of services. The City will NOT provide dedicated work space or office space, city staff or city resources, printing or copying services, or clerical assistance in the 19 EXHIBIT "A" SCOPE OF SERVICES performance of this agreement. The City reserves the right to perform any portion of the scope of work with City personnel and/or by other Consultants. A comprehensive mitigation monitoring and reporting program, pursuant to Public Resources Code section 2108.6 shall be developed for applicable mitigation measures. The monitoring program shall incorporate both monitoring by the county and reporting by the developer, with subsequent report verification by on-site inspection, if necessary. The consultant shall be available for a "kick off' meeting and to meet with one or more of the City staff when given advance notice. The consultant shall anticipate attending two (2) scoping meetings (one before EIR work begins and one during Public Review period), and two (2) public hearings. The consultant shall be prepared to respond to questions, make presentations and/or participate in an advisory capacity during these meetings/hearings. The format for all text documents, tables, charges, and illustrations shall be 8 1/2" x 11" vertical. If oversize inclusions are necessary, they will be 11" x 17". Document covers for all related documents shall be coordinated so they appear as a "set". As much of the technical information as possible shall be placed in the appendices. Duplication of information of the EIR shall be avoided as much as possible. All hard copy administrative drafts, drafts, and final documents shall be two-sided, black ink, on white or light recycled stock paper. 20 EXHIBIT "B" CITY'S REQUEST FOR PROPOSALS CITY'S REQUEST FOR PROPOSALS FOLLOWS THIS PAGE 21 CITY OF PALM SPRINGS, CA NOTICE INVITING REQUEST FOR PROPOSALS For ON-CALL ENVIRONMENTAL ASSESSMENT (CEQA) SERVICES (RFP 15-14) NOTICE IS HEREBY GIVEN that Request for proposals (RFP 15-14), for providing On-Call Environmental Assessment (CEQA) Services for the City of Palm Springs, CA will be received at the Office of Procurement & Contracting, City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, California, until 3:00 P.M. Local Time, THURSDAY, MARCH 27, 2014. Proof of receipt before the deadline is a City of Palm Springs, Division of Procurement and Contracting time/date stamp. It is the responsibility of the Proposer to see that any proposal sent through the mail, or by any other delivery method, shall have sufficient time to be received by the Procurement Office prior to the proposal due date and time. Note that City Hall is open Monday thru Thursday and is closed every Friday, weekends and holidays. Late proposals will be returned unopened. DESCRIPTION OF WORK: The work is comprised of providing on-call, as-needed professional Environmental Assessment (CEQA) services for various private and public sector development projects located throughout the City. It is expected that multiple firms will be selected in this process and will be on-call for up to a five (5) year period. OBTAINING RFP DOCUMENTS AND REGISTRATION: The RFP document may be downloaded via the internet at the following direct page link htti)://www.palmsPrings-ca.govlindex.aspx?page=85 (or by visiting www.palmspringsca.aov and clicking on Government, then Departments, then Procurement and then open Bids and Proposals). Upon downloading the document it is IMPERATIVE that you contact Cheryl Martin, Procurement Specialist I, via email at Cheryl.Martin(dpalmspringsca.aov or by phone at (760) 322-8373 to officially register for this specific proiect with your company name, address, phone, fax, contact person and email address. Failure to officially register may result in not receiving addenda to the RFP. Failure to acknowledge addenda to the RFP may render your proposal as non-responsive. SELECTION PROCESS AND AWARD OF CONTRACT: This solicitation has been developed in the Request for Proposals (RFP) format. Accordingly, firms should take note that multiple factors as identified in the RFP will be considered by the Evaluation Committee to determine which proposal(s) best meet the requirements set forth in the RFP document. PRICE IS NOT EVALUATED AS PART OF THE EVALUATION CRITERIA. The City reserves the right to negotiate the terms and conditions of any resulting contract. Final contract award, if any, will be made by the Palm Springs City Council. The selected firm(s) will be required to comply with all insurance and license requirements of the City. All expenses associated with the preparation, submission of an RFP proposal to the City, or participation in any presentations, interviews or any other element of the RFP process shall be the sole financial responsibility of the Proposer. Craig L. Gladders, C.P.M. Procurement and Contracting Manager 1 PAL/ F S i ` CR[/FORN� CITY OF PALM SPRINGS, CA REQUEST FOR PROPOSALS # 15-14 ON-CALL ENVIRONMENTAL ASSESSMENT SERVICES (CEQA) Request for proposals (RFP 15-14), for as needed, on-call, Environmental Assessment Services to the City of Palm Springs, CA will be received at the Office of Procurement & Contracting, 3200 East Tahquitz Canyon Way, Palm Springs, California, until 3:00 P.M. LOCAL TIME, THURSDAY, MARCH 27, 2014. It is the responsibility of the Proposer to see that any proposal sent through the mail, or any other delivery method, shall have sufficient time to be received by this specified date and time. The receiving time in the Procurement Office will be the governing time for acceptability of RFP proposals. Telegraphic, telephonic, faxed, emailed or other electronic or media transmission of RFP proposals will not be accepted. Late RFP proposals will be returned unopened. Failure to register as a Proposer to this RFP process per the instructions in the Notice Inviting Request for Proposals (under "Obtaining RFP Documents") may result in not receiving Addenda or other important information pertaining to this process. Failure to acknowledge Addenda may render a proposal as being non-responsive. We strongly advise that interested firms officially register per the instructions provide in the Notice. 1. BACKGROUND INFORMATION AND GENERAL DESCRIPTION The City is seeking proposals from qualified professional Environmental Assessment firms to establish a list of on-call firms to work on a variety of CEQA compliance assessments for private and public sector development applications submitted to the City. The city anticipates that projects will range from significant resort hotels with adjoining retail, recreation and residential components to single-family subdivisions. The City seeks firms capable of preparing Initial Studies, Negative Declarations, Mitigated Negative Declarations or Environmental Impact Reports on private development projects submitted for city review. City projects at its facilities including the Palm Springs International Airport may also be the subject of review. Firms must have thorough knowledge of current CEQA and NEPA regulations. All impacts including multi-species habitat, air quality, traffic, water quality, noise, greenhouse gas emissions, archeology and regional impacts must be thoroughly assessed and quantified and innovative, creative mitigation proposed. Full consideration of sustainability principles relevant to California and the Coachella Valley shall be employed. Firms shall be expected to assist with noticing and filings. Firms may be required to attend Planning Commission and City Council meetings to defend their work. The preparation of sound, defensible environmental assessments is the goal, but also critical is the timely completion thereof. The City will be looking to find firms that have full technical 2 capabilities to handle the most complex cases and other firms capable of analyzing less complex projects. The City of Palm Springs is a Charter City in eastern Riverside County, CA with a population of over 48,000. The City exclusively reserves the right to select and assign a successful firm from the RFP process (or firms ff desired) for each project as it determines is in the best interest of the City and the specific project. As the projects remain unapproved at this time and will vary in size and scope, there is no guarantee of work nor is there any implied or promised rotation method for project assignments. 2. PROJECT OBJECTIVE AND SCHEDULE The objective of this solicitation is to hire a firm(s) or individual(s) to provide, on an as-needed basis, environmental assessment services for various projects on behalf of the City. These services are expected to be required over the next five-year period and a contract(s) shall be negotiated for whatever term is determined to be in the best interests of the City. RFP SCHEDULE Notice for Request for proposals posted and issued .................. Wednesday, February 26, 2014 Deadline for receipt of Questions..............................3:00 P.M., Wednesday, March 19, 2014 Deadline for receipt of Proposals..................................3:00 P.M., Thursday, March 27, 2014 Short List/ Interviews, `if desired by City........................................................... to be determined Contract awarded by City Council...................................................................... to be determined NOTE. There will NOT be a pre-proposal conference for this procurement. "Dates above are subject to change. 3. SCOPE OF SERVICES The SCOPE OF SERVICES and principal responsibilities may include, but are not limited to, the following (all services may or may not be necessary on each project): All responsibilities of Lead Agency including: 1. Preliminary Review 2. Preparation of Initial Study 3. Determination of significance of environmental effects 4. Establishing thresholds of Significance 5. Making Mandatory Findings of Significance Following decision to prepare a Negative or Mitigated Negative Declaration: 1. Prepare Notice of Intent (NOI) 2. Provide NOI to all parties as required by CEQA; document 3. Prepare ND/MND and submit to City for review 4. Prepare and circulate Notice of Availability 5. Be available to present at Planning Commission and City Council meetings, if necessary 6. File Notice Of Determination Following determination that an Environmental Impact Report is required: 3 The EIR's shall meet all the requirements set forth in the California Environmental Quality Act (Public Resources Code 21000 et seq.) and the State CEQA guidelines (California Code of Regulations, section 15000 et seq.). Identified impacts shall be designated as significant or insignificant pursuant to the criteria of CEQA and the State CEQA Guidelines, and any thresholds or criteria used by the County. Indirect or secondary impacts of the project shall also be discussed and mitigation measures recommended. Mitigation measures should be described in detail and should be specific to the project. Two types of mitigation measures should be recommended: measures addressing impacts related to the primary impacts; and measures addressing impacts related to the secondary impacts associated with the proposed project. The alternatives analysis, while mostly a qualified effort, shall make all efforts to use or cite existing applicable detailed information to make for as meaningful a comparison as possible to the proposed project. It will be the responsibility of the successful firm(s) or consultant(s) to determine the necessary staffing level required to perform the scope of services. The City will NOT provide dedicated work space or office space, city staff or city resources, printing or copying services, or clerical assistance in the performance of this agreement. The City reserves the right to perform any portion of the scope of work with City personnel and/or by other Consultants. A comprehensive mitigation monitoring and reporting program, pursuant to Public Resources Code section 2108.6 shall be developed for applicable mitigation measures. The monitoring program shall incorporate both monitoring by the county and reporting by the developer, with subsequent report verification by on-site inspection, if necessary. The consultant shall be available for a "kick off' meeting and to meet with one or more of the City staff when given advance notice. The consultant shall anticipate attending two (2) scoping meetings (one before EIR work begins and one during Public Review period), and two (2) public hearings. The consultant shall be prepared to respond to questions, make presentations and/or participate in an advisory capacity during these meetings/hearings. The format for all text documents, tables, charges, and illustrations shall be 8 1/2" x 11" vertical. If oversize inclusions are necessary, they will be 11" x 17". Document covers for all related documents shall be coordinated so they appear as a "set". As much of the technical information as possible shall be placed in the appendices. Duplication of information of the EIR shall be avoided as much as possible. All hard copy administrative drafts, drafts, and final documents shall be two-sided, black ink, on white or light recycled stock paper. If sub consultant firms are used for typical urban development projects assessment anticipated to be submitted to the City of Palm Springs, identify them and provide hourly rates. 4. PRIOR CITY WORK If your firm has prior experience working with the City DO NOT assume this prior work is known to the evaluation committee. All firms are evaluated solely on the information contained in their proposal, information obtained from references, and presentations if requested. All proposals must be prepared as if the evaluation committee has no knowledge of the firm, their qualifications or past projects. 4 5. SELECTION PROCESS AND EVALUATION CRITERIA The City of Palm Springs is utilizing a Qualifications Based Selection process to select a fine to provide the professional services requested by this RFP. The City shall review the proposals submitted in response to this RFP, and a limited number of firms may be invited to make a formal presentation at a future date, if desired by the City. The format, selection criteria and date of the presentation will be established at the time of short listing. Preparation of proposals in reply to this RFP, and participation in any future presentation is at the sole expense of the firms responding to this RFP. This solicitation has been developed in the "Request for Proposals" (RFP) format. Accordingly, firms should take note that the City will consider multiple criteria in selecting the most qualified firm(s). Consistent with Federal, State and Local laws for the acquisition of professional services, price is NOT an evaluation criteria. Cost proposals submitted in separate sealed envelopes are not opened, nor considered during proposal evaluations. Upon selection of the most qualified firm(s), the associated cost proposal will be used as a basis for contract negotiations. Contracts shall be negotiated on the basis of the submitted Cost Proposal, and in consideration of reasonable and mutually agreed project costs and time requirements. Should successful negotiations not occur with the highest ranked firm(s), the City may, at its sole discretion, choose to enter into negotiations with the other firms in descending ranking order, if so desired. Firms are requested to submit their proposals so that they correspond to and are identified with the following specific evaluation criteria: A. Firm Qualifications, Experience and Background (35 POINTS): B. Understanding CEQA processes (40 POINTS): C. References and Experience with Projects of Similar Size and Scope (20 POINTS): D. Local Expertise Demonstrated on the Team (5 POINTS): Firms that qualify as a Local Business, or employ local sub-consultants, and submit a valid business license as more fully set forth in Section DA below, pursuant to the City of Palm Springs Local Preference Ordinance 1756). The full local preference, five (5) points, will be awarded to those that qualify as a Local Business. Two (2) points will be awarded to a non-local business that employs or retains local residents and/or firms for this project. Non-local firms that do not employ or retain any local residents and/or firms for this project shall earn zero (0) points for this criteria. 6. PROPOSAL CONTENTS AND SPECIAL CONDITIONS Firms are requested to format their proposals so that responses correspond directly to, and are identified with, the specific evaluation criteria stated in Section 5 above. The proposals must be in an 8 % X 11 format, may be no more than a total of twenty five (25) sheets of paper, double sided is OK, which shall include a cover letter, an organization chart, staff resumes and any appendices. NOTE: Dividers, Attachment "A", Addenda acknowledgments, and the Cost Proposal (*in a separate sealed envelope) do NOT count toward the 25 sheets of paper limit. Interested firms shall submit SIX (6) copies (one marked "Original" plus five copies) of both your TechnicallWork Proposal and your Cost Proposal by the deadline. All proposals shall be sealed within one package and be clearly marked, "RFP 15-14, REQUEST FOR PROPOSALS FOR ON-CALL ENVIRONMENTAL CONSULTING (CEQA) SERVICES'. Within the sealed proposal package, the Cost Proposal shall be separately sealed from the Qualifications/Work Proposal. Proposals not meeting the above criteria may be found to be non-responsive. Each proposal package must include two separately sealed envelopes: 5 ENVELOPE #1, clearly marked "Qualifications/Work Proposal", shall include the following items: • Completed Signature authorization and Addenda Acknowledgment (see Attachment A) • Your response to the evaluation Criteria A through D as provided below. ENVELOPE #2, clearly marked "Cost Proposal", shall Include the following item: • List the hourly rate for all classifications of personnel who may work on a Project for the City of Palm Springs. • List the hourly rate for all classifications of personnel of sub consultants. • List any reimbursable expenses the City may incur. • List any additional costs, such as drive time, that the City may incur in conjunction with the performance. • Do NOT include Attachment "A" in the Cost Proposal envelope. Attachment "A" is to be included in Envelope #1, Qualifications/Work Proposal At a minimum, firms must provide the information identified below. All such information shall be presented in a form that directly corresponds to the numbering scheme identified below. SECTION A: FIRM QUALIFICATIONS, PROJECT TEAM, EXPERIENCE AND BACKGROUND A.1 State your firm's complete name, type of firm (individual, partnership, corporation or other), telephone number, FAX number, contact person and E-mail address. If a corporation, indicate the state the corporation was organized under. A.2. State the name and title of the firm's principal officer with the authority to bind your company in a contractual agreement. A.3 Describe your firm's background and qualifications in the type of effort that this project will require, specifically identifying experience with providing environmental assessment services for public agencies. AA List the name, qualifications and availability of the key staff/team members that will be assigned to this project. Provide detailed qualifications of the lead Representative or Project Manager that will be assigned to this project. A.5 Indicate the name of any sub-consultant firms that will be utilized to make up your team. Describe each sub-consultant's background and specific expertise that they bring to this project, SECTION B: UNDERSTANDING CEQA AND NEPA REQUIREMENTS AND PROCESSES B.1 Describe in detail the steps that your firm would follow to provide environmental assessment services, including your work plan process and methodology. B.2 Identify your ability to ensure that projects are completed within your client's budget and the measures taken in successfully completing all phases of a project. B.3 Identify project management tools you propose to use to keep both your own staff on track and the City staff cognizant of current project status. 6 B.4 Identify an EIR, carried out in a desert environment, for which your firm and the staff proposed for this contract provided environmental assessment services, and describe how you applied your firm's skills and abilities in the following areas: (a) Responsiveness and attentiveness to client needs; (b) Creative ability; (c) Knowledge and understanding of the latest CEQA requirements; (d) Analytical capability; (e) Oral and written communication skills; (f) Interaction with client's organization, i.e., other divisions and personnel (g) Sensitivity to funding constraints SECTION C: REFERENCES AND EXPERIENCE WITH PROJECTS OF SIMILAR SIZE AND SCOPE CA Provide a minimum of three (3) references for recently completed environmental assessment services for projects of a similar size and scope where the key personnel identified above provided the professional services required. At least two (2) of the references shall be for public/government agency projects, preferably in a desert climate. Provide contact information, including full name and a current phone number, for each project identified. C.2 For the representative successful projects completed, explain what key issues/challenges you faced and how you solved them. Also, please comment on the project budgeting for each. SECTION D: LOCAL EXPERTISE DEMONSTRATED ON THE TEAM D.1 Pursuant to the City of Palm Springs Local Preference Ordinance 1756, in awarding contracts for services, including consultant services, preference to a Local Business shall be given whenever practicable and to the extent consistent with the law and interests of the public. The term "Local Business" is defined as a vendor, contractor, or consultant who has a valid physical business address located within the Coachella Valley, at least six months prior to bid or proposal opening date, from which the vendor, contractor, or consultant operates or performs business on a day-to-day basis, and holds a valid business license by a jurisdiction located in the Coachella Valley. "Coachella Valley" is defined as the area between the Salton Sea on the south, the San Jacinto and Santa Rosa Mountains on the west, and the Little San Bernardino Mountains on the east and north. For the purposes of this definition, "Coachella Valley" includes the cities of Beaumont and Banning and the unincorporated areas between Banning and the City of Palm Springs. Post office boxes are not verifiable and shall not be used for the purpose of establishing such physical address. The contractor or consultant will also, to the extent legally possible, solicit applications for employment and proposals for subcontractors and sub consultants for work associated with the proposed contract from local residents and firms as opportunities occur and hire qualified local residents and firms whenever feasible. In order for a business to be eligible to claim the preference, the business MUST request the Preference in the Solicitation response (see Attachment A) and provide a copy of its current business license (or of those it employs for this project) from a jurisdiction in the Coachella Valley with its proposal. D.2 List all team members with local expertise. Clearly define their role in the overall project. 7 DEADLINE FOR SUBMISSION OF PROPOSALS: All proposals must be received in the City of Palm Springs, Division of Procurement and Contracting office by 3:00 P.M., LOCAL TIME, THURSDAY, MARCH 27, 2014. Proof of receipt before the deadline is a City of Palm Springs, Division of Procurement and Contracting time/date stamp. It is the responsibility of the Proposer to see that any proposal sent through the mail, or by any other method, shall have sufficient time to be received by the Procurement Office prior to the proposal due date and time. Late proposals will be returned to the Proposer unopened. Proposals shall be clearly marked and identified and must be submitted in a sealed package to: City of Palm Springs Division of Procurement and Contracting 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 Attn: Craig L. Gladders, C.P.M., Procurement & Contracting Manager PLEASE NOTE THAT PALM SPRINGS CITY HALL IS CLOSED EVERY FRIDAY, AND THEREFORE IS NOT ABLE TO ACCEPT, TIME OR DATE STAMP ANY PROPOSALS ON FRIDAYS (OR WEEKENDS AND HOLIDAYS). PLEASE TAKE THIS INTO CONSIDERATION WHEN DELIVERING A PROPOSAL BY THE DUE DATE AND TIME AS DEFINED IN THIS DOCUMENT. QUESTIONS?: Proposers, their representatives, agents or anyone else acting on their behalf are specifically directed NOT to contact any city employee, commission member, committee member, council member, or other agency employee or associate for any purpose related to this RFP other than as directed below. Contact with anyone other than as directed below WILL be cause for rejection of a proposal. ANY questions, technical or otherwise, pertaining to this request for Request for proposals must be submitted IN WRITING and directed ONLY to: Craig L. Gladders, C.P.M. Procurement & Contracting Manager 3200 East Tahquitz Canyon Way Palm Springs, CA 92262 via FAX (760) 323-8238 or via EMAIL: Craig.Gladders(a)_palmspringsca.gov Interpretations or clarifications considered necessary in response to such questions will be resolved by the issuance of formal Addenda to the RFP. The deadline for all questions is 3:00 P.M., Local Time, Wednesday, March 19, 2014. Questions received after this date and time may not be answered. Only questions that have been resolved by formal written Addenda via the Division of Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be without legal or contractual effect. FORM OF AGREEMENT: The successful firm(s) will be required to enter into a contractual agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard Professional Services Agreement — provided as Attachment "B" hereto. Please note that the Exhibits in the sample contract are intentionally not complete and will be negotiated with the selected firm and will appear in the final Professional Services Agreement executed between the parties. Any exceptions to the language contained in the RFP document, sample agreement, including the Insurance Requirements, MUST be included in the proposal and clearly defined and may be considered in the evaluation process. 8 Failure or refusal to enter into an Agreement as herein provided, or to conform to any of the stipulated requirements in connection therewith, shall be just cause for an annulment of the award. If the highest ranked firm refuses or fails to execute the Agreement, or negotiations are not successful, the City may, at its sole discretion, enter negotiations with and award the Contract to the second highest ranked firm, and so on. AWARD OF CONTRACT: It is the City's intent to award multiple contracts to firms that can provide the on-call services identified in the RFP document. However, the City reserves the right to award a contract to multiple Proposers or to a single Proposer, or to make no award, whichever is in the best interest of the City. It is anticipated that award of the contract will occur at the next regularly scheduled City Council meeting after the evaluation committee has made its final selection of the firm(s) to be recommended for award and a contract has been negotiated and agendized for consideration. The decision of the City Council will be final. The City exclusively reserves the right to select and assign a successful firm from the RFP process (or firms if desired) for each project as it determines is in the best interest of the City and the specific project. As the projects remain unapproved at this time and will vary in size and scope, there is no guarantee of work nor is there any implied or promised rotation method for project assignments. Please note: this RFP does not necessarily identify each specific, individual task required to successfully and completely implement this proposed scope of services. The City of Palm Springs relies on the professionalism and competence of the selected firm to be knowledgeable of the general areas identified in the scope of work and to consider in its proposal all materials, equipment, required tasks and subtasks, personnel commitments, man-hours, labor, direct and indirect costs, etc. The City of Palm Springs will not approve addenda to the selected firm's agreement which do not involve a substantial change from the general scope of work identified in this RFP and the resulting final negotiated scope and pricing. INSURANCE: Insurance provisions are contained in the Professional Contract Services sample agreement included in the RFP. The successful Proposer will be required to comply with these provisions. It is recommended that Proposers have their insurance provider review the insurance provisions BEFORE they submit their qualifications. RESPONSIBILITY OF PROPOSER: All proposers shall be responsible. If it is found that a proposer is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted an RFP without an authorized signature, falsified any information in the proposal package, etc.), the proposal shall be rejected. PUBLIC RECORD: All documents submitted in response to this solicitation will become the property of the City of Palm Springs and are subject to the California Code Section 6250 et seq., commonly known as the Public Records Act. Information contained in the documents, or any other materials associated with the solicitation, pursuant to CA Government Code 6255 during the negotiation process, may be made public after the City's negotiations are completed, and staff has recommended to the City Council the award of a contract to a specific firm, but before final action is taken by the City Council to award the contract. Although the California Public Records Act ("CPRA") recognizes that certain confidential trade secret information may be protected from disclosure, the City may not be in a position to establish that the information submitted in a proposal is a trade secret. If a request is made for information marked "Confidential," "Trade Secret," Proprietary," or any other similar designation, the City will provide the party submitting such information with reasonable notice to allow the party to seek protection from disclosure by a court of competent jurisdiction. 9 If a submitting party contends that a portion of the proposal is confidential even under the CPRA, the party: 1) must clearly label each document and/or page deemed a confidential document 2) the legal rationale supporting such contention including specific references to applicable provisions of the Public Records laws of the State 3) must actively defend against any request for disclosure of information which the party has determined should not be released, and 4) must indemnify and hold harmless the City from any loss, claim or suit, including attorneys' fees, brought by a person challenging the City's refusal to release the documents. The City will not, under any circumstances, incur any expenses, or be responsible for any damages or losses incurred by a party submitting a proposal or any other person or entity, because of the release of such information. The City will not return the original or any copies of the proposal or other information or documents submitted to the City as part of this RFP process. NOTE THAT THE CITY MAY NOT RECOGNIZE PROPOSALS WHERE ALL OF THE INFORMATION, VIA A BLANKET STATEMENT, IS SUBMITTED AS PROPRIETARY INFORMATION OR A TRADE SECRET. SUCH PROPOSALS MAY BE FOUND NOW RESPONSIVE. COST RELATED TO PROPOSAL PREPARATION: The City will NOT be responsible for any costs incurred by any proposer in the preparation of their proposal or participation in any presentation or interview if requested, or any other aspects of the entire RFP process. LICENSES. PERMITS, FEES, AND ASSESSMENTS. Proposer represents and warrants to City that it will obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services requested in this RFP. Proposer represents and warrants to City that Proposer shall, at its sole cost and expense, keep in effect at all times during the term of the Agreement if so awarded, any license, permit, qualification, or approval that is legally required for Proposer to perform the Work and Services under the Agreement if so awarded. Proposer shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Proposer's performance of the Work and Services required under the Agreement if so awarded. Proposer shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the fullest extent permitted by law. BUSINESS LICENSE: The successful firm will be required to be licensed in accordance with the City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96, entitled "Business Tax". PROPOSAL INFORMALITIES OR DEFECTS: The City of Palm Springs reserves the right to waive any informality or technical defect in a proposal and to accept or reject, in whole or in part, any or all proposals and to seek new proposals, as best serves the interests of the City. INVESTIGATIONS: The City reserves the right to make such investigations as it deems necessary to determine the ability of the proposer to perform the Work and the proposer shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any proposal if the evidence submitted by or investigation of such proposer fails to satisfy the City that such proposer is properly qualified to carry out the obligations of the Contract and to complete the Work contemplated therein. SIGNED PROPOSAL AND EXCEPTIONS: Submission of a signed proposal will be interpreted to mean that proposer has hereby agreed to all the terms and conditions set forth in all of the sheets which make up this Request for Request for proposals, and any attached sample agreement. Exceptions to any of the language in either the RFP documents or attached sample agreement, including the insurance requirements, must be included in the proposal and 10 clearly defined. Exceptions to the City's RFP document or standard boilerplate language, insurance requirements, terms or conditions may be considered in the evaluation process. 11 F PALM S ' Cq[lFORN�p REQUEST FOR PROPOSALS (RFP 15-14) FOR ON-CALL ENVIRONMENTAL ASSESSMENT (CEQA) SERVICES ADDENDUM NO. 1 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: Q 1: Is it acceptable to include a range of sub-consultants to ensure availability ( i.e. two Traffic Engineers)? A 1: Yes. However, any changes of sub-consultants during a project must be approved in advance by the City's Director of Planning Services. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement & Contracting Manager DATE: March 6, 2014 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 1 is required by signing and including the acknowledgment with your submittal, or you may also acknowledge the Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum may result in your submittal being deemed non-responsive. F PALM {] sA V � N • rq[tFC)RN�� REQUEST FOR PROPOSALS (RFP 15-14) FOR ON-CALL ENVIRONMENTAL ASSESSMENT(CEQA) SERVICES ADDENDUM NO. 2 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: Q 1: Are you aware of any specific projects currently in the planning stage which the City anticipates using the on-call consultants for? A 1: The City is not providing specifics at this juncture about any anticipated projects. This is for on-call services for an extended multi-year term. Projects will be assigned to firms as the City deems appropriate, as is explained in the RFP. Q 2: Do you want Attachment A bound with the proposals or placed unbound into envelope#1 Qualifications/Work Proposal? A 2: Please see instructions about Attachment A on page 6, near the top of the page under the section titled "Envelope #2". Bound or unbound does not matter as long as you follow the instructions and put it in the correct envelope, Envelope #1 with your work proposal. Q 3: Is this set aside for DBE or DVBE? Do you actively seek out these types of certified organizations? A 3: There are no DBE or DVBE requirements for this solicitation. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement& Contracting Manager DATE: March 13, 2014 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 2 is required by signing and including the acknowledgment with your submittal, or you may also acknowledge the Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum may result in your submittal being deemed non-responsive. F ?ALM S O A V � `n N ` Cq!/FORN�P REQUEST FOR PROPOSALS (RFP 15-14) FOR ON-CALL ENVIRONMENTAL ASSESSMENT (CEQA) SERVICES ADDENDUM NO. 3 This Addendum is being issued for the following changes and informational items: THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS. The City has received the following questions and is hereby providing answers thereto: Q 1: Is it allowable for a consultant to submit as prime and also be a sub for specific services on another prime's team? A 1: Yes a firm may "submit' as a Prime and also may be listed as a Sub for another Prime. However, if you are awarded a contract as a Prime, you may not also perform as a Sub to another Prime. If you are NOT awarded a contract as a Prime, you may perform as a Sub to another firm that is awarded a contract as Prime. You may not do both. Q 2: There are two sections in RFP 15-14 (page 8 and pages 10-11) that require any exceptions to the RFP, sample agreement or insurance requirements be included in the proposal. There are no defined instructions as to where exceptions or comments were to go, so because the proposal is limited to 25 pages (excepting Attachment A, Addenda acknowledgements and the cost proposal), would it be acceptable for the bidding firm to include comments (if any) as an appendix, not counting toward the 25-page limit? A 2: As the RFP states, any exceptions are to be "included" in the proposal, meaning they are part of your proposal and WILL count toward the 25 sheets of double-sided paper limit. Where you choose to locate your exceptions in your proposal is up to you, as long as they are clearly defined as requested in the RFP document. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Procurement & Contracting Manager DATE: March 19, 2014 ADDENDUM ACKNOWLEDGMENT: Proposer Firm Name: Authorized Signature: Date: Acknowledgment of Receipt of Addendum 3 is required by signing and including the acknowledgment with your submittal, or you may also acknowledge the Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum may result in your submittal being deemed non-responsive. EXHIBIT "C" CONSULTANTS PROPOSAL CONSULTANT'S PROPOSAL FOLLOWS THIS PAGE 22 Proposal CITY OF PALM SPRINGS ' On-Call Environmental Assessment Services (CEQA) RFP 15-14 I ' Prepared for March 27, 2014 City of Palm Springs r ESA J Proposal CITY OF PALM SPRINGS On=Call Environmental Assessment services (CEQA) RFP 15-14 i Prepared for March 27, 2014 City of Palm Springs r ESA 3700 East Tactlevah Omre Sufte 119 Palm Springs,CA 92262 760.322.2333 www.esassoc:can Los Angeles Oakland Orlando Petaluma Portland Sacramento San Diego San Francisco Santa Ow Seattle Temp Woodland Hills P140197 r ESA 3700 East Tachevah www esa«� o. om Suite 119 Palm Springs,CA 92262 780.322.2333 phone 213.599.4301 fax March 27,2014 City of Palm Springs Division of Procurement and Contracting 3200 East Tahquitz Way Palm Springs,CA 92262 Attn:. Crain L Gladdens, CPM, Procurement and Contracting Manager 3 Subject: City of Palm Springs Statement of Qualifications for On-Call Environmental Assessment(CEQA) Services (RFP 15.14) Dear Mr.Gladders: Environmental Science Associates(ESA) is ideally suited to provide the City of Palm Springs with as-needed environmental assessment(CEQA)services for city Capital Improvement Program (CIP)projects,as well as applicant-driven development projects.Founded 45 years ago, ESA is one of California's largest and most well established 100%employee-owned environmental consulting firms with a staff of over 350 professionals, located in our 14 offices,including an office in the City of Palm Springs. ESA is also one of the few consulting firms remaining in the state that is focused solely on environmental planning, permitting,compliance,and implementation-its our core business.We are a trusted partner for many of the largest municipal agencies and special districts throughout southern California and we have significant and directly related experience working with the City of Palm Springs and other local,state and federal agencies throughout the Coachella Valley and beyond. ESA has a substantial depth of in-house skilled and competent professionals uniquely capable of preparing and peer reviewing a variety of technical resource studies including:air quality, biological resources, cultural/historical resources,restoration 1 design/hydrology,stone water quality,and regulatory permitting.This large group of talented personnel has the experience,the J expertise,the longevity, professional commitment,and the availability to deliver on any project,small or large. In addition, ESA has a depth of senior technical and CEQA/NEPA experts to oversee work in all environmental disciplines-ensuring well- managed work efforts,quality control,and legally defensible documents. For this on-call contract we have proposed a Senior Project Director,and several experienced Project Managers who each • au total staff companywide have the ability to oversee CEQA environmental documentation and 355 • 88 total staff in Southern Celifomia permitting projects in the City.Additionally,we have included onesub- 86 • 4 offices-Los Angeles,San Diego, consultant(Fehr&Peers)to supplement our team who will provide Woodland Hills,and Palm Springs assistance with traffic engineering services. • Focused Biology,Energy and Cultural Resources groups added in Southern California The ESA team assembled for this contract is very familiar with working on both agency CIP projects on an on-call basis,as well as private applicant development proposals,and is currently involved with on-call environmental contracts with several of southern California's largest and most diverse public agencies as well as smaller municipalities. Our proposal demonstrates the unique qualifications that make ESA ideally suited to provide the City With on-call environmental assessment services. r ESA J f Mr. Craig Gladders I March 27 2014 ttt Page 2 t Why ESA?Our team has the reputation,experience, and abilities that differentiate us from other project teams: • Environmental Services.We focus solely on CEQAINEPA environmental services and related technical disciplines . ESA is one of the largest stand-alone environmental consulting firms with our most senior personnel tackling environmental compliance and permitting challenges on a daily basis. • CEQAINEPA Expertise.We are industry leaders in providing comprehensive CEQAINEPA compliance assistance. This expertise assists our clients both through providing in-depth technical ability as well as strategic advice for designing compliance strategies that are appropriate for the situation.We know when a Categorical Exemption is sufficient and when a Purpose and Need section is the most important section in an environmental compliance document. Technical Depth.Our team provides the full array of technical expertise,including air quality and climate change services; biological surveys;cultural resources surveys;traffic and noise studies;and compliance monitoring, hazardous waste, historical resources,socioeconomics,storm water quality, and regulatory agency permitting. Our technical experts have the knowledge and experience to provide comprehensive peer review of technical studies. Responsiveness and Location. We expedite projects and get the job done. Our managers and technical experts understand the specific regulatory processes,funding cycles,and constraints impacting City CIP and other private r sector project schedules.We are no stranger to adhering to strict deadlines without sacrificing quality or legal L defensibility. Our Palm Springs office allows us to efficiently and effectively deliver environmental assessment services. • Experience.Our designated project managers,have worked throughout the Coachella Valley and Riverside County on a full range of CEQA and NEPA environmental documents for CIP and developer-proposed projects,and have a comprehensive understanding of the desert environment. We understand that in this era of tight budgets,demanding staff workloads, increasing regulation,and sophisticated stakeholder U participation and scrutiny,the City of Palm Springs needs an environmental assessment team with proven success, maturity, and no learning curve. ESA appreciates this opportunity to be considered by the City for environmental assessment services and is ready to provide the City with our experienced,responsive,and committed senior team.Should you have any questions a about our Proposal please contact the undersigned at your earliest convenience. We look forward to speaking with you about our approach to providing CEQAINEPA environmental assessment services as part of the interview process,and remain open and flexible to making adjustments to best meet the City's needs. Sincerely, a Eric J. Ruby O Senior Vice President [l r ESA ' Table of Contents CITY OF PALM SPRINGS ON-CALL ' ENVIRONMENTAL ASSESSMENT SERVICES Pace Cover.Letter Section A— Firm Qualifications, Project Team, Experience 1 and Background Section B — Understanding CEQA and NEPA Requirements 13 and Processes Section C — References and Experience with Projects of Similar 19 Size and Scope Section D — Local Expertise Demonstrated on the Team 21 J • Attachement "A" 22 Appendix A — Resumes 25 Cost Proposal — In a Seperately Sealed Envelope (Envelope #2) J 1 City of Palm Spilgs On-Call F.{Mm nenlal Ac rnents San ces(PPP 15-14) j USA u 1 Section A \FIRM QUALIFICATIONS, PROJECT TEAM, EXPERIENCE AND BACKGROUND 0 Firm Qualifications Criteria A.3: Firm Background and Experience Criteria A.1 Environmental Science Associates (ESA)is a leading environmental consulting firm in Complete Name: California focused on environmental plannin g,g,permitting, policy planning and resource Environmental Science management. Founded in 1969, ESA is one of California's most well established, Associates(ESA) employee owned environmental consulting firms,with over 45 years of experience 626 Wilshire Blvd,Suite 1100 successfully supporting clients plan, permit and implement their projects. ESA's major Los Angeles,CA 90017 strength lies in fostering and managing the teamwork and coordination,which is 0:213.599.4300 required to conduct effective interdisciplinary environmental and community planning. F:213.599.4301 ESA maintains eight offices in California and has staffed an office in Los Angeles for l Type of firm: over 26 years.Our Palm Springs office has been in operation for five years and houses .11 ESA is a Corporation, - astaff of technical experts who are able to quickly service ESA's desert-region clients. incorporated in Callomia Simultaneous with our growth and development as a firm,we have expanded our Contact Person: consulting reach with our clients,including desert communities and landscapes.We JackGorceman,AICP,ASLA have several local on-call contracts including the Bureau of Land Management(BLM) E:jgorzeman@esassoc.com On-Call Palm Springs District Office,Twentynine Palms On-Call Services,County of Riverside, March Joint Powers Authority Planning,Airports,and Environmental 1 Services. We currently have a number of other on-call contracts which are described J Criteria A.2 in more detail in Table A-1. ESA's major strength resides in effectively executing the ESA's Principal Officer with the teamwork and coordination that it takes to conduct reliable interdisciplinary technical authority to bind ESA in a studies and environmental analyses. In addition to our capacity to perform the work, contractual agreement: our existing clients can attest to the high level of service and quick response time we Eric Ruby consistently provide throughout on-call contracts. ESA's reliability,quality of service, Senior vice President and satisfied clients is proven by the increasing number of clients that choose to work l with us year after year. The team selected for this on-call assignment has an extensive portfolio of experience relative to the City of Palm Springs environmental compliance needs.As our core business, ESA routinely prepares CEQA/NEPA compliance documents including Initial Studies,Addenda, Negative Declarations, Mitigated Negative Declarations(MNDs), Environmental j Assessments(EAs),Environmental Impact Reports(EIRs)and Environmental Impact Statements(EISs)for municipal,stale and federal clients.As needed, ESA staff also routinely conducts stand-alone technical studies and constraints analyses to - City of Patin Spnngs OrvCall EnAronmemal Assessments Sei Wces(RFP 15-14) 1 f f assess project impacts to environmental resources, including;air quality and climate change;noise;transportation and traffic; hydrology;and water quality and biological resources. Experience with Local Municipalities and with Public Agencies In addition to our work in Palm Springs,we have also worked with a number r of other local municipalities and agencies,including the City of Coachella; L Coachella Valley Water District; Desert Hot Springs; Riverside County; Cityof Riverside; Mojave Water Agency;Joshua Basin Water District;the.City of Temecula;the City of Murrieta,and the County of San Bernardino. In addition r we have a number of existing on-call contracts with local agencies including L the City of Twentynine Palms, City of Los Angeles,Department of Recreation and Parks, Department of Water and Power,and the Bureau of Engineering; various department of Los Angeles County(also for which we have on-call contracts); Port of Los Angeles; Port of Long Beach;City of Wildomar;City of Pasadena;Kem County; Irvine Ranch Water District; California Department of Water Resources;among others. Our experience with public agencies extends throughout southern California and beyond. ESA's Resources ESA's major strength lies in fostering and managing the teamwork and coordination required to conduct effective interdisciplinary environmental and community planning. We are organized around the market sectors that we service in a manner that facilitates widespread collaboration. ESA organizes its work around two types of specialists;the first being CEQA/NEPA environmental and community planning practitioners who are organized into groups each specializing in a range of similar project types,clients, and issues;and the second being specialized technical practitioners who are organized into groups by area of technical expertise.Our CEQAlNEPA environmental and community planning practice includes groups specializing in community development,water,renewable resources, energy,environmental hydrology,and airports.All of these services are provided by ESA without the use of outside consultants. ESA's specialized technical practice includes groups with expertise in biological resources,noise, cultural resources management, hydrology,air quality and climate change,and traffic and transportation planning. a ESA's Overall Organization and Areas of Practice In 1994, ESA instituted an employee stock ownership program or ESOP as a means of sharing equity more broadly throughout the firm,and in 2000 we became 100%employee-owned. We are now one of the largest independently owned environmental consulting firms headquartered on the West Coast.This distinction ensures that we not only have the depth of technical expertise to tackle any environmental issue,but also that each and every employee stands behind ESA's work and our commitment to exceptional client service. ESA's ESOP represents the interests of over 350 participants(some of which are former employees),or employee-owners, and approximately 45%of which are women.Our areas of practice are,as mentioned in the previous section, Community Development,Water, Renewable Resources, Energy, Environmental Hydrology,and Airports. (� Community Development assists local government agencies and private developers as they plan,evaluate,and regulate �J development opportunities.We are well aware that successful planning and plan implementation involve the integration of many key disciplines,and ESA offers expertise in those disciplines relevant to environmental planning,analysis,assessment, rl and regulation.Our Community Development practice specializes in CEQA reporting and compliance, technical environmental t J studies,and planning and policy development to meet the needs of a wide range of clients and communities. ESA affords its clients the benefits of 45 years of successful environmental consulting experience.We solve problems and guide clients r� through what can often be a complicated process. 1 City of Palm Springs On-Call E wwme l Assessments Semces(RFP 15 14) 2 fl r ESA Project Experience Since ESA was founded in 1969, we have evolved into abroad-service environmental science "ESA has been responsive and planning firm committed to effective problem-solving and integrated planning solutions to expedited project throughout the western U.S.We assist clients in the earliest phases of project conception and schedules involving alternatives screening,through environmental review and regulatory approval, to project multiple agencies with the implementation.We are committed to providing excellent technical and strategic environmental ^f required stay and expertise support services tailored to meet our client's unique requirements. Jproduce top quality le ESA's reputation for responsive service,technical excellence,and quality work, has allowed us documents. compliantments. They are to establish strong long-term relationships with our clients. Our team of experts work closely docu considered one of our best with our clients to determine how best to meet their needs,serving variously as adjunct staff, in on-call consultants." a partnership role,or simply providing assistance while staying in the background,depending on the needs of the client and project.Open communication is particularly important in this era - Paul J.Davis, of tight budgets, demanding staff workloads, increasingly complex regulations,and nme Environtal specialist sophisticated stakeholder participation and scrutiny, and this is where ourproject management City of Los Angeles P P y, Department of team delivers and produces proven results. Recreation&Parks Projects on Map Figure A-1 maps our project experience in the desert region of Riverside County. Because we have worked on several 1 projects in the area our team has the experience and knowledge of species in Coachella Valley of area fauna and flora attained by the local weather conditions in the area. ESA has substantial experience in the preparation of CEQA/NEPA environmental documents for a wide variety of projects.A sampling of relevant ESA project experience is provided in Table A-1. City of Palm SMnW On-Cell EWMnmenlal Assessments Services(RFP 15-14) 3 • a ri° d �t Y 1 r. y4 �' Y y� E� •` h � � - '°t n ,pia�,a � ara Y ai•uvrk .. (�`y{i � • dl { �� 3 y44� i .• d ftl. a• �y '�`fT 1S�(•O. ! .�c _R,r4 4't .s�. 1 1 : Iy Cf S . ..j � x _ I .N s 1 I 1 , a r ESA r We have compiled information describing projects that demonstrate relevant experience pertaining to the types of projects and environmental issues anticipated under the City of Palm Springs on-call contract. Our showcased experience is provided below. �. TABLE A-1: PROJECT EXPERIENCE ESA Team Project Description City of Coachella General ESA prepared an EIR for the City of Coachella General Plan,which updated . Eric Ruby Plan Update EIR allowable land uses and policies to guide the City through 30 years of . Madeleine Bray Coachella,Califomia growth.The City of Coachella is a small but developing city,which includes extensive residential and commercial development,as well as agricultural and vacant land.The town is located in the eastern end of the Coachella valley,south of the cities of Palm Springs, Palm Desert and Indio.A high percentage of the residents work outside the community;however,this is projected to change as the city grows.Some key issues for the EIR were climate change/sustainability(in compliance with AB 32),traffic,noise, cultural resources,public services and utilities. Coachella Valley Water ESA prepared technical studies(cultural,biological,and air quality)and . Monica Strauss District WRP 4 and WRP 7 separate IS/MNDs for two proposed headworks projects at Coachella Valley. . Madeleine Bray Headworks Design Water District(CVWD)'s Water Reclamation Plant(WRP)4 and WRP 7 A Riverside County,California facilities.WRP 4 is set back from Fillmore Street,between Avenue 62 and 1 Avenue 63 in Thermal,California,in Riverside County.WRP 7 is located on ./! the comer of Avenue 38 and Madison Street in unincorporated Riverside County,north of the City of Indio.These projects focus on designing headworks facilities that are completely automated and in conformity with other CVWD facilities.The proposed project sites fall within the boundary of Jj the Coachella Valley Multiple Species Habitat Conservation Plan(MSHCP) Mitigation Fee Area.Key issues for these projects include cultural resources, construction impacts on local sensitive receptors,and conformity with population and treatment capacity projections. City of Palm Springs ESA is currently preparing an IS/MND and supporting technical work for the . Laura Roche Wastewater Treatment Palm Springs Waste Water Treatment Plant Upgrades Project.The project . Terence Wong Plant Upgrade is located in Palm Springs,south of Interstate-10 and west of State Route . Monica Strauss Palm Springs,California 111.The existing wastewater treatment plant facilities are in need of . Madeleine Bray upgmdes/replacement as a result of aging and outdated infrastructure.The City proposes to design and construct replacement facilities at the Palm Springs Wastewater Treatment Plant,including the design and construction of two new primary clarifier systems,a fully enclosed automated headworks system,a fully enclosed automated sludge dewatering system,an underground pump room and automated primary effluent pump and sludge pump systems,and a new dome system for Digester#2.This project has a fast-paced schedule,with the IS/MND anticipated to be certified within four months of notice to proceed. Palm Desert/Riverside ESA prepared an acoustical analysis for implementation of a roof top heliped • Eric Ruby J County Sheriffs Station at the existing Palm Desert Sheriffs station. Primary issues included the Helipad Noise Study noise effects associated helicopter arrival and departure on the surrounding Palm Desert,California master planned communities. The acoustical analysis was prepared for the Riverside County Facilities Management Department and was incorporated into the Mitigated Negative Declaration prepared for the proposed project. National Park Drive ESA assisted the City of Twentynine Palms in responding to the discovery of Madeleine Bray Sidewalk Improvement archaeological resources during project construction-ESA is currently Project facilitating coordination with local Indian Tribes,the Stale Historic Twentynlne Palms,California Preservation Officer(SHPO),and the Advisory Council on Historic Preservation,and prepared a plan for archaeological investigations within the project area,which was distributed for review by the SHPO and Indian Tribes. Twentynine Palms Tribal ESA prepared a Tribal Environmental Assessment for the Twentynine Palms Madeleine Bray EA Band of Mission Indians.The Tribal EA will analyze the Off-Reservation Monica Strauss NE of Palm Springs, impacts of development of a 30.000 square foot casino with 350 slot California machines on seven acres of Tribal land.ESA's work also involved Tribal Compact Compliance. City of Palm Spings On-Carl Environmental Assessments Se res(RPP 15-14) 3 i Project Description ESA Team California Public Utilities ESA recently prepared an EIR under contract to the CPUC to evaluate the • Monica Strauss Commission,Devers- potential impacts from the proposed DMSP Project.Key technical issues . Madeleine Bray Mirage Project included evaluation of known Native American cultural sites,as well as • Eric Schnlewind Palm Springs,California potential impacts to sensitive biological resources,visual resources,and air quality.A short segment of the transmission line would cross Bureau of Land Management land,requiring coordination with a NEPA analysis.The Final EIR was adopted by the CPUC in early 2010,and was relied upon by the BLM to complete their NEPA process. County of Riverside ESA has done work with the County of Riverside,Facilities Management • Eric Ruby Various Projects Department for many years.Some of these projects include: • Deanna Hansen Riverside,California Desert Hot Springs Community Administrative Center IS/MND and • Jack Gorzeman MMP Madeleine Bray • San Jacinto Valley Animal Shelter IS/MND and MMRP • Blythe Animal Shelter • Cabazon Hadley Warehouse Acquisition L • Regional Medical Center Medical Expansion • Monroe Park Administrative Building • RCRMC Medical Ex ansion_2 (1 Walker Basin Habitat ESA has conducting a Habitat Assessment for the Walker Basin Project, • Joe Henry JL Assessment,As-Needed which will identify potential biological constraints within the properties know • Julie Fontaine Consulting Services as APNS 935-370-006 to 935-370-034 pertaining to the Riverside County • Dallas Pugh Riverside County,California MSHCP.The Habitat Assessment will include a technical memorandum that • Eric Ruby will map existing vegetation and identify anticipated biological surveys • Monica Strauss needed.In addition the Project will entail the research of existing MSHCP HANS in parcels surrounding the Client's APNs as well as locate and compile information on the prior Walker Basin Specific Plan at the County of Riverside.The additional tasks includes Meetings and Project Management, to assist the Client in identification of strategies to move through the HANS process.Projects under this contract include: - • De Luz Vineyards Project • Sandia Vineyard • Cultural&Paleo Resources Critical Refinement Twelve Oaks.Development ESA prepared a joint CECA/NEPA IS/EA document for the Borst Road --. Ere Ruby Planning and CECA improvement project,located in the unincorporated Temecula Valley wine fff Compliance country region of Southwest Riverside County.The project includes Unincorporated Riverside, development of approximately 226 residential estate lots,each with a California minimum of/.acre of planted vineyard and a Y.acre building pad.The _ County is the lead agency responsible for the CEQA documentation portion of the project and NEPA documentation was required as a result of potential federal agency funding and regulatory permitting requirements with the USFWS.The project includes design,permitting and construction of 4-%, miles of new road,providing a much needed circulation element roadway improvement. Carter Estates Estates Winery ESA prepared the EIR for Carter Estates Winery Resort&Spa Project in the Eric Ruby Resort and Spa EIR County of Riverside.The 109-acre project site is located in the County's . Chris Sanchez Riverside County,California Wine Country in the Southwest Area Plan-Agriculture,Citrus,and Vineyard . Madeleine Bray Policy Area of the County of Riverside's General Plan.The proposed Carter Estates project includes the construction of a vineyard,and associated winery, resort,and spa.In addition,other ancillary facilities include an amphitheater,two pools,and indoor and outdoor wedding facilities. Cadiz Groundwater Project ESA prepared the EIR for this highly Controversial project that proposes to . Michael Bums Cadiz Valley,California Capture water that would otherwise evaporate from the local dry lakes,and . Maddy Bray Convey it to the water districts as a new reliable water supply.ESA's full- . Danielle Griffith service team provided a rigorous environmental review of this large-scale . Monica Strauss and high profile project to provide a much-needed,reliable water supply in . Laura Roche Southern California by Conserving water that otherwise would have been lost Q to evaporation.The final EIR was unanimously certified by the Santa Ma arita Water District. City of Palm Springs On-Call Environmental Assessments.Semces(RFP 15-14(. 4 J r ESA Pi eject Description ESA Team March Joint Powers ESA is working closely with March Joint Powers Authority(JPA)providing . Deanna Hansen Authority Planning, strategic guidance and overall environmental compliance management and . Monica Strauss Airports,and litigation support.ESA also provides consulting services to support proposed Jack Gorzeman Environmental Services business park,healthcare,and aviation activities. In addition to CEQA Steve Alverson March Air Reserve Base, documentation and peer review,the projects include construction air quality Riverside County, California impact analyses,operational air quality impact analyses,health risk assessments,cumulative air quality impacts,air quality and dispersion analysis relative to air emissions for airport related activities,and formulating. appropriate mitigation measures relative to airport and business park activities. Projects for March JPA to date includes: Fresh and Easy Distribution Center EIR Apron CEQA Support for Apron Construction • US Vets Riverside Veterans Supportive Housing Center EIR • AMRQ Fabrication Corporation Facility 1 • March LifeCare Campus Specific Plan Addendum • Project Garden Initial Study/MND • March Inland Airport General Aviation Market Analysis • March GA Supplemental Analysis '. • CEQA Documentation,Permitting,and Support Documentation for Apron Construction at March Inland Port K•m County,Solar ESA has prepared or is preparing EIRs for nine solar 7and jects in the Deanna Hansen Projects EIRs desert region of Kam County.The project sites range24-acres to . Laura Roche Kern County, California 5,400-acres.All the projects are on a'fast track"scheith the Jack Gorzeman expectation of certification in nine to twelve months.In to preparing • Danielle Griffith the EIRs, ESA is reviewing all technical reports for ad andcompliance with CEQA requirements.Technical repode:agriculturalconversion,aesthetics,air quality,biological resourcel resources,Greenhouse Gas,noise,and tra�Yc.Unique challengee preparing allthe CEQA documentation on similar schedules and coting with the County and multiple applicants.Each project is summarized provided below. • Rosamond Solar SGS Project • Antelope Valley Solar Project RE Distributed Solar Projects Beacon Solar Photovoltaic Project • Pioneer Green Solar Project • Kingbird Photovoltaic Project : Fremont Valley Preservation Project Rosamond Solar Array • Willow Springs Solar Array • Clearwater and Yakima Solar Projects '1 Astoria Solar Project 11 Redwood Cluster Solar Project SEPV Mojave West Solar Project City of Los Angeles ESA provides as-needed environmental services to the City of Los • Deanna Hansen 1 Department of Recreation Angeles DRIPto prepare environmental documents and perform • Danielle Griffitli and Parks As-Needed assessments and resource monitoring for proposed and existing parks Environmental Services throughout the city.Projects include: Los Angeles,California • Hansen Dam Skateboard Park EA/MND City of Los Angeles Costello Pool and Bathhouse Replacement EIR Anthony C.Beilenson Park Special Needs Park(Dodger Field) • Sheldon Skate Plaza IS/MND Griffith Park Performing Arts Center California Department of ESA is providing environmental planning services to the.DWR,through a • Laura Roche ` Water Resources,On-call multi-year,on-call contract on a range of projects within the Southern • Monica Strauss Environmental Services Division of the State Water Project system.ESA has provided a range of Danielle Griffith Los Angeles,California services including strategic environmental planning,impact assessment, • Allisa Carson CEQA/NEPA,biological and cultural surveys,mitigation planning,and . Joe Henry permitting as needed.This contract includes the following projects: • Terrance Wong • Perris Dam Remediation EIR East Branch Extension EBX Los Angeles Department of ESA is providing a full array of environmental services to the City of Los • Danielle Griffith Water and Power,On-call Angeles Department of Water and Power under a three-year,$5.75 million • Laura Roche Environmental Services on-call services contract.ESA responds to a wide range of planning, • Terrance Wong Los Angeles,California permitting,and compliance needs for capital projects,as well as for routine • Monica Strauss and emergency operations and maintenance activities with qualified Madeline Bray technical experts in all environmental disciplines. City of Pan Spwps Or,-Cell EnvirOnmeraal Assessments SeMces(RFP 15-14) 5 l Project Description ESA Team Joshua Basin Water This project extends the Morongo Pipeline approximately six miles to deliver District Recharge Basin State Water Project water to new recharge basins in the community.of . Jack Gorzeman and Pipeline Project EIR Joshua Tree.The EIR analyzed three alternative recharge basin locations. . Monica Strauss Joshua Tree,California Key issues included construction impacts,aesthetics,cultural resources, . Danielle Griffith growth impacts,hydrology and biological resources such as desert tortoise and Joshua tree woodland.ESA also prepared an Environmental Information Document(EID)for the USEPA summarizing potential impacts of the project to comply with USEPA's NEPA compliance requirements. JBWD submitted an application for funding from the USEPA.ESA Coordinated with the USFWS and submitted a Biological Assessment pursuant to Section 7 of the federal Endangered Species Act. Bella Linda Residential ESA prepared an EIR for a residential development in the City of Temecula • Deanna Hansen Development EIR on a site that is adjacent to Pechanga Parkway and Loma Linda Road.The • Terrance Wong Temecula,California project includes 325 apartment units and 49 senior family units and would . Monica Strauss require General Plan and zoning amendments resulting in a change from the • Kelly Ross existing Professional Office designation to Medium Density Residential.The • Madeleine Bray project would also feature a variety of amenities,including a meandering trail . Eric Schniewind and the conversion of an existing concrete channel to a blo-swale.The most • Dallas Pugh - controversial project challenges are the consideration of the cultural • Julie Fontaine sensitivity of the site,including addressing concerns of the Pechanga Band of Luiseno Indians,and the add-Rion of project traffic on roadways with limited capacity. Riverside County Off- ESA was contracted to prepare an EIR for the adoption of a proposed Off- . Eric Ruby Highway Vehicle Highway Vehicle Ordinance(OHV)for Riverside County,CA.The ordinance j Ordinance EIR affects all property within the unincorporated area of the county,and seeks to. Riverside County,California limit OHV use in certain sensitive areas.OHV use is not currently specifically permitted in any existing Riverside County zoning category and the proposed ordinance would regulate the use of OHVs throughout the entirety of Riverside County.The ordinance has been prompted by an increase in the volume of OHV related complaints(noise,dust,trespassing,etc.) received by the county and exhaustive public hearings have been conducted for the draft ordinance.The EIR would evaluate the land use implication of the proposed ordinance and will assess impacts to biological resources, r traffic,air quality,aesthetics,noise and public services and utilities. 11 Saddle crest Homes EIR ESA prepared an EIR and select technical studies(noise,GHG,and AO)for . Deanna Hansen Orange County,California a proposed residential development in unincorporated Orange County, . Terrance Wong within the FoothIIVTrabuco Speck Plan(F/TSP).Project includes . Laura Roche development of approximately 65 homes with an average lot size of 20,000 • Madeleine Bray square-feet on 113-acres.Approximately 55acres will be dedicated to the • Eric Schniewind County for open space.Project includes analysis of two project designs:the • Monica Strauss proposed project and a"baseline"project that is designed to be consistent • Kelly Ross with the F/I-SP. (.i The Preserve at San Juan ESA is preparing an EIR for The Preserve at San Juan project.The project • Deanna Hansen ll EIR consists of approximately 600-acres of undeveloped land that would be . Jack.Gorzeman Orange County,California developed into approximately 52 single-family residential lots.The project . Terrance Wong also includes upgrades to existing Elsinore Valley Municipal Water District • Monica Strauss water facilities,and other open space uses(vineyards).The project site is located along Ortega Highway in unincorporated Orange and Riverside Counties.The project site is also adjacent to the Cleveland National Forest and includes a land exchange with the forest service.The project involves coordinating all the analysis with three key agencies:Orange County Planning and Development Services Department,Riverside County Transportation and Land Management Agency and the U.S Forest Service in addition to other responsible agencies. I( l� L� [ l City of Palm Seim,On-Call Em,mnmemal Assessments S ces(nFP 15-14) 6 1 r ESA Pt eject Description ESA Tearn Banning Municipal Airport ESA prepared the environmental chapter for the Master Plan Update at . Steve Alverson Master Plan Banning Municipal Airport.Key issues included the extension of utilities and . Adrian Jones San Diego,California other infrastructure to allow hangar and potential foxed-base operator development on the south side of the airport.Adjacent development could D include a drag strip racetrack and ancillary facilities.Upon completion of the Master Plan Update,ESA prepared the necessary CECAINEPA documentation. ESA also prepared a Categorical Exemption under NEPA for the release of 20 acres of property on the south boundary of Banning Municipal Airport. The property is being released to accommodate a drag strip operation, which is a key economic development project for the City of Banning.The Categorical Exemption examined issues associated with the release of the Q property and the development issues associated with a drag strip adjacent to the airport. Criteria A.4: Key Staff and Technical Team Team Experience To meet the City's need for responsive environmental consulting services for this on-call contract, ESA has assembled a knowledgeable team that is aware of the specific environmental concerns the City encounters regularly,including air quality, biological resources and potential traffic impacts.This team is professional and well organized and has the appropriate skills J and experience to address the environmental issues that may arise for land development projects in the City of Palm Springs. We have teamed with Fehr 8 Peers to assist with traffic and transportation environmental impacts .The following provides a preview of ESA's Management Team and sub-consultant team. Project Mangement Team We have identified a Management Team to support this on-call.The management team includes Deanna Hansen as Project Director, Eric Ruby as Technical Advisor,Jack Gorzeman as Project Manager and contact person for this contract, Danielle Griffith as Project Manager,and Laura Rocha as Project Manager. Resumes can be found in Appendix A. Deanna Hansen I Project Director 111 Vice President and Director,southern California Community Development, has over 20-years of 1 environmental consulting experience for a wide variety of projects including recent and on-going experience managing Master/On-Call Contracts with March Joint Powers Authority,the City of Los Angeles Department of Recreation and Parks, Port of Long Beach,and the County of Kern Planning and Community Development Department.With her extensive project management and Deanna has on-call contract management experience,Deanna will provide strategic guidance, broad based successfully planning and environmental assessment knowledge,high quality work,and schedule and budget managed efficiency. Deanna will serve as the overall contact lead for the City.She will maintain effective numerous On-Can communication with City staff and the ESA team as needed and track ongoing work progress and I contracts for both ro quality. She will be available for meetings when needed and will facilitate the team's progress ress on public and private ro work for the City. clients. p 1 With her extensive project management and on-call contract management experience, as Project Director, Deanna will provide strategic guidance,broad based planning and environmental assessment knowledge,high quality work, and schedule and budget efficiency. Availability:20% City of Pal n Spirgc On-Call&Mwn 0nlxl 0.sesfonw is SWces PFP 1 5-t4) 1 Eric Riby I Technical Advisor Eric Ruby,Senior Vice President and Southern California Regional Director,has more than 28 r years of experience in policy planning,environmental compliance pursuant to NEPA and CEQA IL and regulatory permitting for a wide variety of projects including general plan updates, mixed use master plans,specific plans and large scale infrastructure projects, particularly for projects that include complex technical analyses and controversial public policy and planning issues. He Eric's experience manages the operational functions of the ESA southern California region including offices in Los includes working Angeles,Woodland Hills,and San Diego. He is seasoned in preparing legally defensible with the City of environmental documentation for some of the most controversial projects in southern California, Palm Springs, and has managed several Community Plan update CEQA documentation projects for the City of IL Coachella and Los Angeles and other jurisdictions in the past. His responsibilities include overall program other Cities in Riverside County. management and strategy development,specific project direction and management and client relations.Eric is thoroughly conversant with local,state and federal planning and environmental f regulations. He has previously worked on projects in the City of Palm Springs,and nearby L Coachella and other neighboring cities.Some of these projects include the City of Coachella General Plan Update EIR, the Palm Desert/Riverside County Sheriff's Station Helipad Noise Study, and various other project in the County of Riverside. Availability: 10% Jack Gorzeman,ASLA,AICP I Project Manager&Lead Representative Jack has over 30 years of experience in environmental consulting and land development.Jack has managed projects ranging from small-to large-scale projects and has an expertise in NEPA and CEQA documentation,regulatory compliance, site planning and design,development feasibility studies,park design and construction,coastal restoration projects,and public outreach projects. Recent projects in the southern California desert region include preparing CEQA/NEPA Jack has documentation for the Desert Sunlight project near Desert Center;overseeing regulatory managed many projects ranging compliance for a six-mile Department of Water Resources pipeline near Redlands,and crafting a in size and scope commercial-scale solar development ordinance for San Bernardino County.Jack will serve as the in the souther contact person for the City as needed. California desert 1 region. Availability: 40% Danielle Griffith I Project Manager Danielle has over 12 years of progressively responsible experience in.planning,environmental planning and analysis. Danielle has broad experience and legal and technical expertise in environmental and land use issues. For the past several years,she has worked as a project manager leading large,interdisciplinary consultant teams in environmental planning efforts for a variety of residential,commercial, industrial and mixed-use land development projects throughout i Danielle's Southern California.She also has experience in developing long-and short-term plans for land use, ll J7 environmental experience growth and revitalization of urban, suburban,and rural communities.Additionally,she has written includes a variety and reviewed a variety of environmental planning documents, including technical reports.She has ll of residential, worked for both public agencies and private companies. �1 commercial, and J mixed-use She has extensive experience in working on a variety of projects in Riverside County.Additionally, Projects. Danielle's on-call experience includes the City of Los Angeles Department of Recreation and Parks r As-Needed Environmental Services,California Department of Water Resources,On-Call Environmental Services, and Los Angeles Department of Water and Power On-Cal Environmental Services. Availability:40% r� Laura Roche, CPSWQ, QSD I Project Manager City of Palm Sptngs 0ry afl F ronme al Assessments Services iRFP 15-14) $ U ESA J Laura has over nine years of experience preparing and managing CEQA documentation. Laura is a Managing Associate,and has developed a technical focus on water quality/water resources in the California region. She is a Certified Professional in Storm Water Quality(CPSWQ)and a Qualified Storm Water Polluflon Prevention Plan (SWPPP) Developer/Practitioner(QSD/QSP). Laura provides expertise related to the stonnwater discharges from Municipal Separate Storm Sewer nanny Systems and construction sites. She provides erosion control and SWPPP services for various a aim types of projects. In addition, Laura contributes to a variety of tasks related to the preparation and and has management of environmental documents, including technical reports, EIRs, MNDs and EAs, F(ItIt several pursuant to CEQA and.NEPA for commercial, residential, mixed-use, and water infrastructure the- projects. Laura iscurrently managing the preparation of an IS/MND and supporting technical work - ounty for the Palm Springs Waste Water Treatment Plant Upgrades Project.The project is located in -nation t Palm Springs,south of Interstate-10 and west of State Route 111. She has also worked on numerous projects with the Riverside County Transportation Department. Availability:20% - Technical Team In addition to our experienced project management team,we have structured a technical team that conducts a full range of technical studies,peer review of applicant supported technical documents, and individual technical sections to support �i CEQA/NEPA documents. Figure A-1 is an organizational chart which depicts the technical team proposed for this contract. Table A-1 provides asummary of the lead technical team for this On-call contract. l TABLE A-1:TECHNICAL TEAM Name Education Expertise Relative to City Needs Steve Alverson B.S.,ng Coll uge, Steve has 32 years of aviation environmental consulting experience and has provided Dowling Collage, 9 P J Role:Airports/Airport Dean's List airport environmental consulting services to the Sacramento County Department of Planning Airports,the March Inland Airport,the San Diego County Regional Airport Authority,the San Francisco AirportCommission,the Port of Oakland,.the Los Angeles World Airport, the Port of Seattle,and the Port of Portland.He has managed a broad range of Availability:20% - environmental documentation projects ranging from the installation of an ILS to a runway extension.He has overseen the preparation of categorical exclusions,initial studies, negative declarations, FIRS,and EAs.He has provided college-level lectures on addressing airport environmental issues. Steve's experience includes Project Director for March Inland Port Airport General Aviation Apron Development EIR in Riverside County. Madeleine Bra M RPA M.A.,Archaeology, y' A, University of Madeleine is an archaeologist and cultural resources project manager with 12 years of Role:Cultural Resources California,Los survey,excavation and mapping experience related to historically significant sites.She Angeles has managed numerous projects in California in compliance with CEQA and with Section 106 of the National Historic Preservation Act,including Phase I surveys,site significance - Availability.60% B.A.•Classical testing and evaluation,mitigation recommendations,and archaeological construction Archaeology' monitoring.She has worked extensively throughout southern California,with particular MacaSaint Paul,college, experience in the context of the Mojave and California deserts,historic mining sites,and. Saint Paul,Minnesota P 1 historic artifacts Her experience includes the BLM,On-Call Cultural Resources Services in Riverside County and the CRy of Temecula Bella Linda Residential Development EIR. B.S.,Geology,San Mlehael Bums,CHG,CEG, Jose State University ' Michael has over 30 years o/experience in the environmental and geological sciences.He PG has expert services in planning and permitting,site chare anzation,Superfund sties, I Role:Geology& i Remedial Investigation/Feasibility Studies(RUES),waste management,litigation support, 1 Sodis/Hazardous Materials property assessments,development and redevelopment,soil and groundwater remediation,and water rights..Michael's projects include industrial and manufe't nng facilities,airports,levees,landfills,refineries,research and development facilities, - �. Availability:40% hazardous waste management,vineyards,and commercial Properties. Michael's experience on the Cadiz Groundwater Conservation Recovery and Storage Project EIR in the Mojave Desert. I City of Palm Songs Oo-Call Environmental Assessments Services(RFP 15-14) 9 c Nlisa Carlson,PLA,LEED Name Education Expertise Relative to City Needs 5.L.A.,Landscape Allisa is a licensed Landscape Architect with over seven ears of experience in design and Architecture, P Y P 9 AP University of ! planning,including restoration planning and design,trail design,visual resource Role:Aesthetics Washington I management and GIS analysis,park planning and design,recreation planning,multi- modal transportation planning,public involvement,vegetation monitoring,and scenic byway planning. Availability:40% Allisa's experience includes the Palen Solar Electric Generation System EISlEIR in the Mojave Desert and the DWR Perris Dam Remediation Project. M.S.,Forestry Soil Science and Julie Fontaine Julie has experience in wetland ecology,environmental restoration,soil science,and natural resource management.She is highly skilled in habitat restoration,bioengineering, L Role:Biological Resources i (Restoration Ecology 9 9 Y Program) I and soil assessment.Her experience includes managing large-and small-scale multi- North Carolina State disciplinary environmental projects and she is highly knowledgeable of principals of soil Availability.30% j University,Raleigh, science,ecology,resource management and conservation,and restoration ecology. NC 1998 Current projects include biological assessments,delineation of jurisdictional wetlands.and B.S.,Environmental waters,soil assessment,restoration planning and implementation,and preparation of Studies and Biology, habitat restoration plans and specifications. St.Lawrence Julie was a biologist on the County of San Diego Department of Parks and Recreation University,canton, ! project,where she.conducted vegetation mapping. NV 1991 Joe Henry —M.P.H.,University of Joe has experience on land development,energy and transmission,and water projects Alabama at within the southern California region.He has experience in research,technical anal Role:Biological Resources Birmingham 9 p der ' statistical analysis,and document preparation for projects subject to compliance under B.S.,Ecology and NEPA and CEQA.Joe has prepared EIRs,EISs,EAs,BAs,and Phase I Site Assessments Availability:50% Systematic Biology, for civil works and private projects.Joe also has significant experience with fundraising, California Polytechnic State University at grant management,community outreach,and development of educational materials. San Luis Obispo ! Joe's experience includes the BLM Desert Sunlight Solar Project in Riverside County and the DWR Lake Perris Remediation Project. MFA,Clry and - Adrian Jones Adrian has 19 years of experience in airport environmental consulting and land use Regional Planning, tannin He has significant experience Role:Afrporls/Airport university of P 9 9 p ante managing airport noise and land use compatibility Planning j Pennsylvania plans,environmental impact studies prepared in accordance with the NEPA and/or CEQA, and airport planning assignments. He also has extensive air quality modeling expertise B.A;Urban Studies and has managed numerous air pollutant emission/dispersion modeling studies in Ali Availability:40% and Sociology, connection with Stale Implementation Plan(SIP)development,regulatory studies,and 1 University of evaluations of proposed emission reduction measures. PennsylvaniaQ , His experience includes senior level oversight for the March Inland Port General Aviation Facilities March Inland Port Airport General Aviation Apron Development EIR, Dallas Pugh B.S.,Marine Biology + Dallas has over 10 years of experience as a technician,conservation worker,and field (minor i chemistry), biologist,This experience includes seven ears of experience as a botanist and wildlife Role:Biological Resources California State og P Y P : University,Long '., biologist for environmental consulting company. He has expertise in leading, Beach,CA coordinating,and conducting biological surveys for threatened and endangered plant and Availability:50% ! wildlife species and preparing formal environmental documents in compliance with CEQA, B.S.,California State NEPA,the Califomia Coastal Act,California Fish and Game Code,USAGE and other University State relevant legislation. University,Long 9 Beach,CA Dallas was the Project Manager/Lead Biologist for the Walker Basin De Luz and Sandia Vineyards project where he coordinated,led and Conducted general reconnaissance surveys,vegetation mapping,a jurisdictional delineation of cismontane alkali marsh habitat,rare plant surveys,and oak tree mapping on.approximately 140 acres in Western Riverside County. Tim Rimpo M.S.,Ecoromics I Tim has 28 year of experience evaluating air quality and greenhouse gas impacts for Role:Air (Natural Resource 8 j public and private clients.He manages the preparation of CEQA and NEPA documents E=nmental that include residential,commercial,industrial,energy, p projects. Quality/Greenhouse Gases specialization), rgy,and transportation Colorado State His experience includes the Aspen I EIR,a new proposed residential and commercial University,Fort Collins mixed-use project.Tim was also the Technical Lead for the Creekview Specific Plan EIR Availability.20% B.A.,Economics, , which included residential,commercial,and institutional land uses. University of Virginia, Chartoriesvilla City of Palm Springs On-Cell Environmental Assessments Services IRFP 15-44) 10 l J J r ESA Name Education Expertise Relative to City Needs Kelly Ross,A1CP M.S.,Urban Planning, Kelly is a professional planner with experience contributing to and managing numerous Columbia University, tannin Role:Parks&Recreation New York,New York planning and environmental documents related to general and speck plans,and commercial,residential,industrial,and mixed-use projects located throughout Northern B.A..History, and Southern California.She has coordinated projects for a variety of local agencies such Availability:40% ! University of Kansas, as cities and counties,universities,and ports as well as for state and federal agencies. In Lawrence,Kansas addition to her extensive experience with residential and commercial projects,she has been involved with projects that have entailed the conversion of agricultural land to non- . agricultural uses,water infrastructure projects,including pipelines,dams,and retention basins, energy projects,including solar energy facilities,and projects within or adjacent to j national forests.She has a broad-based understanding of local government issues with an emphasis on land use planning and policy,visual quality,cultural and historic resources, public utilities and services,and population and housing. Some of her experience includes the BLM Genesis Solar Energy Plant Final EIS,the BLM Desert Sunlight Solar Farm Project,and Kem County Solar EIRs. Chris Sanchez e.5-.Environmental IChris Sanchez has over 18 years of experience conducting and monitoringair quality, Science,University of noise and energy investigations and surveys for urban development,transportation, nd Role:Noise - - j California,Berkeley 9Y 9 Y infrastructure projects.He has prepared greenhouse gas emission inventories for five U.C.Berkeley ! years since the passing of Assembly Bill 32.His professional training and experience haveAvailability:20% Extension;Toxic Air iaugmented an academic background in air quality,noise,meteorology,and energy. He is Contaminants gy trained and proficient in the CaIEEMod air quality emissions model as well as in air dispersion modeling using the AERMOD dispersion model.He has been involved in dozens of major projects including major commercial airport master plans,divestiture of the State of California's power plants,mining projects and reclamation plans,rail transit extension projects and stadium construction projects. His experience includes the March Inland Port General Aviation Facilities Improvement EIR project in Riverside County. B.A.,Geological , Eric has over 19 Eric Schniewind years of experience as a geologist, hydrogeologist,hydrologist,and I Sciences,UC Santa hazardous materials specialist in environmental consulting.His technical background Role:Hazardous Barbara includes geotechnical engineering,soil,and groundwater contamination investigations, MatenalslGeo/ogy,6 Soils - environmental emaciation planning and implementation,and Phase I site assessments.In- 1 addition,Eric has been involved in fault trace identification and landslide hazard studies. Availability:30% 1 His general responsibilities include providing geological,geotechnical,and hydrogeological technical support for NEPA and CEQA documents such as EIRs,EISs,and EAs. His project experience includes the Broadway Plaza Long-Range Master Plan EIR and the Gateway Village Project-Specific EIR,a mixed-use development of residential,retail, office,open space,and public facilities. Monica Strauss IM.A.,Archaeology, I Monica directs prehistoric and historic field and research projects for public agencies and I California State I Role.,Cultural Resources University,Northridge I private developers and is proficient in CEQA and Section 106 compliance.Monica has directed cultural resources compliance work under several local on-call contracts.She B.A.,Anthropology, 11 manages a staff of cultural resources specialists who conduct various types of compliance Availability:20% I California State work including phase I surveys,construction monitoring, Native American consultation, !I University,Northridge archaeological testing and treatment,historic resource significance evaluations,and I large- scale data recovery programs. Some of Monica's experience includes the BLM On-Call Cultural Resources Services i Contract and California Public Utilities Commission, Devers-Mirage in Palm Springs. Terrance Wong -M.A.,Environmental Terrance specializes in air quality and noise analyses along with general section CEQ4 r Studies, and NEPA analysis re Role:Air Concentration Y preparation of environmental documents. His qualifications also Quality/Nase/Greanhcuse Environmental Law, ! include expertise in the preparation of climate change analyzes for environmental Gases Policy,and documents,including calculations associated with generating a greenhouse gas inventory Management, for a variety projects. Univemityof Southem His project ex 1 Availability:40% California P 1 experience includes Element Power US,Wild Sands I Solar Project in Palm Springs.Terrance was also the Senior Scientist for the City of Los Angeles Century Plaza B.S.,Biology,University of Mixed-Use Development EIR. California,Los Angeles Chris Gray,AICP M.S.,Planning Chris is a Senior Associate with 18 ears of experience in transportation planning, (Transportation), ty Sustainable Trans Y p p p g' Fehr&Peers Florida State University Transportation,Complete Streets,climate change studies,travel demand Role:Traffic forecasting,parking studies,transit studies,and Smart Growth.Chris has worked I BA,Political Science, I extensively in California,other areas of the United States,and internationally.He earned a University of FI Bachelor's of Arts in Political Science from the University of Florida and a Master's of Availability:35% j Science in Planning from Florida State University. Chris'experience includes the Beckman Mixed-Use Village La Habra NTMP. City of Palm Spnngs On-Call EnWronmemal Assessments Services(RFP 15-14) 11 1 Name Education Expertise Relative to City Needs Rafael Coblan,PE,LEED B.S.,Civil,Englneering, Rafael has five years of experience in transportation engineering with Fehr&Peers.He 1 GA California Polytechnic has assisted in a wide variety of projects including the development of a travel demand l State University,San Fehr&Peers j-Luis Obispo forecasting models,operations studies,traffic studies,parking and circulation studies,and long range development plans. Role;Traffic Rafael's experience includes the John Wayne Airport El Toro TOD- I I Availability:40% f FIGURE A•1: ORGANIZATIONAL CHART CITY OF PALM SPRINGS I PROJECT MANAGEMENT Pmlect Dlmcsm Deanna Hanson Technical Advisor Prupct Managers Eric Ruby Jack Gateman,ASIA,AICP (' Danklle GdMth,JD 1 Laura III CPSWO,QSO/OSP (L' TECHNICAL TEAM 1 AESTHETICS AIR QUALITY/ AIRPORTS/ 9l_ GREENHOUSE GASES AIRPORT PLANNING ANsa Carlson,PLA,LEED AP Tim Flow Stare Ahewon K*Row.AICP Terraria Wong Adrian Janes (^ CULTURAL RESOURCES — BIOLOGICAL RESOURCES— --GEOLOGY B SOILS f Mmka sttaasa,MA,RPA Julie Fmt*m Michael Burrs;CHG,CEG,PG,REA L� Madelehe&ay,MARPA Dallas Pugh ErkSchnlewind Joe Hemy.. f-1 HAZARDOUS MATERIALS NOISE PARKS S RECREATION ''LJII MkW Berm,CHG,CEG,PG,REA Clvis Sandlot Jack Gonemen,ASLA,AICP Q Eric Sdmwbid Terrance Y/aq Kelly Rae.AICP PUBLIC SERVICES/UTILITIES TRAFFIC WATER QUALITY Darla9e GK th,JD Chris Gray,AICP/ Leis Rocga CPSWO,OSD/OSP L Jack Gormnwn,ASLA AICP RaWl Cobion,PE,LEED GA Subconsultant / Fah BPeera' �J City of Patio Spnngs On-Call Environmaraer Assessments SeMces(aFP 15­14) 12 r ESA i Criteria A.5: Subconsultants For this contract we will use Fehr&Peers as out traffic subconsultant. We have worked with Fehr&Peers on several successful projects throughout the years. Not only do we have a good relationship with them as a firm,but several people at .L)11 ESA have.maintained their relationship with them from other firms.A testimony to the quality of their work. They specialize in Providing transportation planning and traffic engineering services to public and private sector clients.They emphasize the development of creative, cost-effective,and results-oriented solutions to planning and design problems associated with all modes of transportation. Rather than trying to offer a multi-disciplined approach, they choose to focus on excellence in transportation engineering and transportation planning.They offer specialized expertise within transportation including; Bicycle& Pedestrian Planning;Transit Planning;Traffic Engineering; Land Use&Transportation Planning; Traffic Operations&ITS; Sustainable Transportation;and Travel Demand Forecasting. Maintaining this singular focus on transportation enables them to provide state-of-the-practice expertise to their clients. Fehr& Peers are nationally-recognized experts in our practice areas, and regularly publish professional.papers,serve on national committees, and teach courses to others in the industry. For this on-call contract Fehr& Peers will serve as ESA's Traffic Engineers. Section B UNDERSTANDING CEOA AND NEPA REQUIREMENTS AND PROCESSES J Criteria B.1 : Environmental Assessment Services, Work Plan Process, and Methodology The following is ESA's approach and methodology to providing CEQA/NEPA environmental document preparation services - and technical report peer review services as described in the City of Palm Springs' RFP.We understand the City may require the preparation of CEQA and/or NEPA documents,as well as peer review of technical studies prepared by the development project applicants for adequacy and accuracy. - Work Plan Process Preparation of CEQA and NEPA Documents ESA is a leader in CEQA and NEPA compliance and will ensure that each individual project undertaken by the City will contain a thorough and defensible environmental analysis.The key to this will be a careful determination of the appropriate level of CEQA and/or NEPA documentation,which will be based on collaborative discussions with the City, site-specific information; i. project design,and public perception.The following outlines the standard types of services that will be accomplished by ESA under on-call contracts: • Conduct site visits • Develop Notices of Preparation(or other appropriate notices) city of Palm spnmg OnCali Emammem i Acsessmems se"ces(RFP 15-14) 13 l Develop project descriptions • Prepare the appropriate CEQA/NEPA document including peer review and/or preparation of technical studies.Types - r of documents Could include any of the following: `l - Categorical or statutory exemption or Categorical exclusion - Initial Study - Negative Declaration -. - Mitigated Negative Declaration Environmental Impact Report r - Environmental Assessment(including a FONSI) 1 - Environmental Impact Statement(including a ROD) L Conduct and participate in public meetings • Conduct regular check-ins and project review with City staff fi • Prepare final CEQA/NEPA document, including responses to public comments l Prepare Mitigation Monitoring and Reporting Programs • Prepare Findings of Fact,if applicable • Prepare Statement of Overriding Considerations, if applicable Attend and present at public hearings, as directed r Project EIR Methodology The following encapsulates key tasks in the CEQA process that ESA would apply for a typical project-level EIR;all state and City CEQA requirements and guidelines would be adhered to. Initial Study-Prepare an Initial Study to determine need for an EIR and the anticipated scope (i.e., potentially significant impacts). Notice of Preparation-Prepare a Notice of Preparation to announce preparation of the EIR. Using distribution.list prepared in cooperation with City staff, mail the notices to the responsible onsible agencies,affected agencies,and other interested parties,as well as the State Clearinghouse. Provide for newspaper notice or posting on the City's website. Administrative Draft EIR-Conduct field work,research,peer review of {JJ technical studies or preparation of technical studies and other analysis relevant to the EIR. Prepare and compile the Administrative Draft EIR for City review, including text,graphics and tables,and appendices. The following is a description of the chapters to be included in an EIR. • Executive Summary-The Executive Summary is intended to encapsulate the entire Draft EIR in order to provide a quick understanding of the project's potential impacts.It will identify, in an overview fashion,.the proposed project under consideration and its objectives including any design features of the project that will be implemented.The i Executive Summary will briefly discuss the environmental impacts associated with the project implementation L (whether beneficial or adverse,significant as well as insignificant),and will contain a summary analysis of the alternatives to the proposed project.The Executive Summary will also provide, in table format,a list of all potential impacts,any proposed mitigation measures, and the level of significance before and after mitigation. • Chapter 1: Introduction-The Introduction will include the purpose of the EIR and procedural information. r • Chapter 2: Project Description -The project description will be based on existing information and include the project location and setting,site characteristics, project design features, and the characteristics of the project.This ll chapter will also include the requested permits and approvals for the proposed project,the goals and objectives of the developer and the City(which are later used in the alternatives chapter),and the list of anticipated projects in theE project site vicinity for the cumulative analysis in later chapters of the EIR. j • Chapter 3: Environmental Impact-Analysis For each potentially significant issue identified in the Initial Study/NOP, this section of the EIR will include of a discussion.of the environmental setting;project impacts; cumulative impacts; �t City of Palm Spnrgs On-Gail Environmental Assessments Services(RFP 15-14) 14 J r� ESA i project design features;significance thresholds based on Appendix G of the CEQA Guidelines;level of significance before mitigation; mitigation measures(if required);and the level of significance after mitigation. Each section of Chapter 3 would also address the regulatory environment, including applicable federal,state,county,and City regulations, statutes,and recent applicable court decisions. • Chapter 4: Alternatives-ESA will work with the City to determine appropriate alternatives to explore ways in which the project impacts might be reduced or avoided.This analysis will include the required No Project alternative,as well as typically two or three others.Any alternatives considered but determined infeasible will be briefly identified along with the justification for rejection. _ Chapter 5: Other CEQA-Required Sections-This chapter of the EIR will discuss potential growth-inducing impacts .�1 of the project, considering direct and indirect effects. In addition,this chapter will summarize the conclusions of the EIR,specifically identifying any significant irreversible environmental effects and significant and unavoidable `} environmental impacts as determined through the analysis in Chapter 3. JChapter 6: References Chapter 7: Acronyms Chapter 8: Organizations and Persons Consulted • Chapter 9: List of Preparers Screencheck Draft EIR—Incorporate City comments in a Screencheck Draft EIR for City review. Prepare proof copy for City staff to review prior to finalization and printing of the Draft EIR. Draft EIR—Publish and distribute the Draft EIR utilizing a distribution list prepared in cooperation with City staff. Administrative Final EIR—Following the Draft EIR circulation period (45 days under CEQA),ESA will review comments received, meet with the City to discuss approach, if necessary, and prepare a response to each comment received.The Final EIR.Will include the responses to comments and an updated version of the EIR, incorporating any changes that may be necessary based on the comments received. Screencheck Final EIR—Incorporate City comments in a Screencheck Draft EIR for City review. Prepare proof copy for City staff to review prior to finalization and printing of the Final EIR. Final EIR—Publish and distribute the Final EIR utilizing a distribution list prepared in cooperation with City staff. Mitigation Monitoring and Reporting Program(MMRP)—A MMRP will be prepared for the EIR. Based on the City's preference,the MMRP can be a standalone document or prepared as part of the Final EIR. It will include an identification of all mitigation measures, responsible parties,timing or phasing, and enforcement parties.This will be presented in a matrix format. The MMRP will be submitted to the City for review and comment prior to finalization. The mitigation measures and the MMRP will be fully consistent with City policies and programs, and will meet the requirements of Section 21081.6(a)of the Public Resources Code. { Findings of Fact and Statement of Overriding Considerations—ESA will work with the City and its legal counsel to II prepare CEQA Findings and,where significant unavoidable impacts would occur, prepare a Statement of Overriding Considerations,as prescribed by state law. In addition ESA prepares comprehensive administrative records when required. Criteria B.2; Successful Completion of Projects on Time and On Budget Cost and Schedule Management.Delivering quality work products on time and within budget are keys to the success of ESA's Project Managers, who have the experience,discipline,and attention to detail necessary to ensure all cost and schedule targets of the project are met,even for fast-track projects.We will work with City staff to confirm the project scope, milestones, and assumptions early in the process to set the groundwork for overall project goals.and expectations.Our in- house technologies provide weekly project cost information that is linked to our electronic timesheet and vendor invoice process. Each Project Manager has access to a variety of custom project reports to track project labor and other expenditures to identify the need for corrective actions,if needed.A good example is our Kern County, Solar Projects EIR's contract.These projects are short-tum around and always within budget.You can read more about this project in Section A,Table A-1. City of Palm SPnngs On-Call Envimnmemal Assessments SeMces(RFP 15-14) 15 - I I Technical Studies and Peer Review.Our team provides the full array of technical expertise, including air quality and climate change service, biological surveys, cultural resources surveys,traffic and noise studies, hazardous waste, historical resources, socioeconomics,storm water quality,and regulatory agency permitting. In addition,our technical experts have the knowledge and experience to provide comprehensive peer review of technical studies and environmental documents for CEQA and NEPA compliance. } Review of documents for others, including peer review and Quality Control/Quality Assurance is a primary service that ESA provides.Our current work for Fresh & Easy is a good example where we are peer reviewing all technical reports for CEQA adequacy that support the preparation of multiple EIRs. In addition, our team can peer review constraints analyses, applications and any project-related materials.Our intemal QA/QC procedures, which require all documents to undergo careful and documented internal review,also provides us daily practice at this valuable skill. 1 Criteria B,3: Project Management Tools Keys to Successful Project Management ESA employs tried-and-true methods to ensure that we provide exceptional service delivery that will enable us to have project success with City of Palm Springs'staff. Management and Accessibility. In our capacity as on-call consultants,we guarantee a single point-of-contact—the Project Director—for overall contract management and service requests.The Project Director is available to offer CEQA - and NEPA guidance or advice to City staff and to ensure that project efforts are supported by the best combination of management and technical staff. Given the f number of qualified staff available in-house,our Project Director is able to assign fIL Project Managers and mobilize our team quickly. We are capable of balancing multiple projects and tasks concurrently.Toward a successful CEQA/NEPA project, the Project Director offers a thorough and current understanding of statues and guidelines as a resource to ESA and City staff.As needed,the Project Director also " supports City staff to facilitate effective and timely communications within the project team-Available tools we offer include the use of ESA's phone conferencing service to communicate efficiently and cost-effectively among the team,and a secured network to efficiently transfer files and documents. ESA utilizes a Deftek accounting and project tracking system to monitor project progress and provide real time project schedule and cost data, including budgeting information to our project managers.This system enables our project managers to foresee and correct any project budget concerns before they become larger issues. ESA is adept at identifying critical path items and work-around strategies to facilitate project implementation,Our.Project Management Team has the experience and technical.prowess to understand the regulatorypicture,as well as the hands-on knowledge to identify workable solutions to address changes in field conditions, project designs,and implementation schedules. This type of"out-of-the-box"thinking has cemented ESA's reputation for effective project implementation. Quality Assurance and Quality Control.Our goal is a thorough, technically and procedurally adequate,and easy-to-digest environmental document. ESA maintains strict adherence to a Quality Assurance(QA)and Quality Control(QC)system to ensure that the work and publications prepared by ESA and its sub-consultants are of the highest quality. Project monitoring - and QA/QC are overseen by the Project Manager throughout the process, no matter how small or short-lived the project. Diligent application of this system of checks and balances is key to delivering work products that support project success. i Criteria BA: Example EIR — Fresh & Easy Fresh & Easy Campus — Production, Warehouse and Distribution Facilities Elk ( 1 Rivc,sJe County, California �I11 1r� City of Palm Springs Cn-Call F vironmemal A sessmems Se cas(RFP 15-14) 16 ^ ' r ESA i Prepared for the March Joint Powers Authority(Consisting of the County of Riverside and the Cities of Riverside, Perris, Moreno Valley). ESA has had an on-call environmental services contract with the March Joint ^x Powers Authority(JPA)for many 1 Jy years and has prepared numerous CEQA documents under this contract. The most recent EIR that was prepared for the March JPA was for the Fresh& Easy Production, Warehouse and Distribution facility, located just west of 1-215 and north of Van Buren Boulevard in a Riverside County desert environment. The project proposed 1.9 million square foot(so of warehouse, 200,000 sf of packaged meal production, a two-story parking structure for 2,700 employees, loading docks for 200 semi-tractor trailer trucks, aprivate wastewater treatment facility and the largest private industrial photovoltaic solar energy system in California.The facility is constructed/operational and provides production,warehousing and distribution for all of Fresh& Easy's grocery stores in California,Arizona and Nevada. (a) Responsiveness and attentiveness to client needs: ESA provides responsive client service and focused attention to specific client.needs on all of our projects and - assignments. This project required a particularly high level of client service due to several factors including:1)an applicant that was/is based outside of the United States (London, England),an aggressive entitlement and construction schedule, and several public interest groups that had threatened to challenge the project. ESA attended dozens of project meetings with the March JPA and the applicant team to ensure that communication was maximized and client budget and schedules were adhered to. The EIR was challenged by one of the public interest groups and it was upheld by the court as legally adequate. (b) Creative ability: Fast track projects always require a certain degree of creativity to ensure that all CEQA requirements are satisfied and at the same time meet demanding project schedules and budgets. On the Fresh & Easy project,.ESA worked directly with the March JPA planning staff to design an efficient data and information transfer system to minimize document preparation and review time and to provide a single repository for the team to store project design, engineering and environmental documents. ESA understands the overall planning/entitlement process and works strategically with our clients,including the March JPA,to proactively address potential issues before they become bigger concerns. (c) Knowledge and understanding of the latest CEQA requirements: ESA stays abreast of the latest CEQA legislative and case law requirements through participation in seminars and by working closely with our attorney partners. In fact ESA staff are often presenters at CEQA workshops and Iconferences,and ESA has on-staff environmental lawyers that also provide valuable assistance with recent and pending CEQA and land use case law.For this project, ESA worked closely with the March JPA legal counsel (BB&K)to provide added layers of legal review to ensure that every section of the EIR was legally adequate. (d) Analytical capability: ESA has over 350 professional environmental scientists, planners, engineers and GIS staff that focuses their skills on the analysis of existing environmental settings, project impacts and mitigation measure development. ESA can provide all requisite CEQA document environmental services in-house and also has engineering and landscape architectural design services to assist with related project design tasks. For this project EIR,the full range of environmental factors were evaluated,including some atypical issues: airport crash hazards,wildlife hazard - assessment, and hazardous material/public health concerns related to the onsite storage of large amounts of ammonia that is utilized to chill the freezer warehouses. (e) Oral and written communication skills: ESA prepares hundreds of CEQA documents every year and makes numerous formal presentations to public interest City o1 Palm Springs On-Call E AmnmeMal Assessments SeMces(RFP 15-14) 17 t l and decision making bodies,such as advisory groups,Planning Commissions and City Councils/Boards of Supervisors. For the Fresh&East project, ESA made numerous presentations to the March JPA planning staff and executive team, as well as the March Joint Powers Commission.These presentations included PowerPoint shows explaining project design features, project impacts and mitigation requirements, as well as responding to all questions that the commission had regarding the proposed project or the environmental documents. We routinely prepare all CEQA notices associated with EIRs and prepare staff reports,administrative records,facts and findings and { mitigation monitoring and reporting programs. L (f) Interaction with client's organization,Le.,other divisions and personnel One of the hallmarks of ESA's approach to CEQA document preparation is our ability to work seamlessly with all lead agency staff to ensure that projects are designed with minimal environmental impact and that proposed mitigation is reasonable,feasible and effective;and meets with the requirements of the lead agencies various departments. Interdepartmental coordination saves valuable document preparation and review time and helps to keep CEQA r documentation costs down.With the Fresh &Easy project,we worked extensively with the applicant's architectural, Il engineering and landscape design team members, as well as with the March JPA planning,public works,airfield and legal departments to ensure an efficient document production, review and certification process. (g) Sensitivity to funding constraints: ESA is always aware of funding constraints and project budgets are designed to comply with these conditions,while maintaining CEQA document legal adequacy. For this project and speck scope of work was developed to prepare the EIR and the extensive communication and coordination described above was designed to ensure that budget constrains were met.At times,additional out of scope work can be required as a result of unknown circumstances, and ESA always advises our clients as far in advance as possible to ensure that they are not caught off guard or surprised by additional tasks.The Fresh &Easy project was fast moving and required several CEQA document modifications in response to significant changes in the project design features. ESA met with applicant and agency personnel to ensure that the additional scope of work and costs were acceptable and the project CEQA documentation was completed within the established schedule and withstood legal challenges.ESA has included the March JPA as one of our client references and suggest that you contact them to discuss ESA's. L performance on this and other JPA projects. U �J D 1.1 City of Palm Springs On-Call Ernrronmental Assassmen[s Services(RFP 15-14) 18 l 1 U! r ESA Section C REFERENCES AND EXPERIENCE WITH PROJECTS OF r� SIMILAR SIZE AND SCOPE Criteria C.1 : Criteria C,2: Reference ESA Tearn i Key Issues/Challenges and Project Budgeting DAN FAIRBANKS • Dee na-Hansen Project Name and Location: ✓✓✓ Planning Manager Eric Ruby Various CEQA documents March Joint Powers Authority Riverside County,California 23555 Meyer Drive Key Issues and challenges: March Air Reserve Base,CA 92518 ESA has completed numerous CEQA documents for the March JPA for both P: 951.656.7000 on former base lands redevelopment and the airport operation sides of the E: fairbanksC�marchioa.com organization. Redevelopment of former military base land as well as working Type of Project: on projects associated with airfield development present a unique set of `{ Public/Government Agency Project issues and challenges including aircraft noise,historic resources and air jJ. Desert Climate quality/GHG concerns. Project Budgeting: Project budgets have varied widely depending on the type of CEQA - document or technical study that we have prepared. .EIRs have ranged from $125,000 to well in excess of$1 million for the more complex projects. Mitigated negative declarations have been budgeted between$15,000 and $50.000 and technical studies(air quality,biological assessment,cultural resources,noise and traffic)vary depending on the size of the projects and the level of complexity. CLAUDIA STEWING . Deanna Hansen Project Name and Location: Senior Transportation Planner/NPDES • Eric Ruby Various CEQA documents Coordinator Riverside County,California County of Riverside Key Issues and Challenges: Transportation Department ESA has completed numerous CEQA and NEPA documents for the 3525 14th Street Riverside County Transportation and Land Management Agency and the Riverside,CA 92501 Economic Development Agency. Unique issues and challenges including P:951.955.1694 balancing workload and assignments with such a diverse range of project E:Csteidinal&,rc8ma.0ro types. Projects ranged from the Riverside County.Regional.Medical Center Type of Project: expansion,the Ben Clark Emergency Training Center,NPDES storm-water • PubliGGovemment Agency Project water quality improvement programs and surplus property sales,to historic resource assessment focused CEQA documents near the Salton Sea. Desert Climate Project Budgeting: Project budgets have varied widely depending on the type of CEQA document or technical study that we have prepared. EIRs have ranged from $100,000 to$350,000 for the more complex projects.Mitigated negative declarations have been budgeted between$15,000 and$50.000 and technical studies(air quality,biological assessment,cultural resources,noise and traffic)vary depending on the size of the projects and the level of complexity. ARMANDO VILLA • Eric Ruby Project Name and Location: Planning Director • Jack Gorzeman Various CEQA documents - a City of Temecula • Danielle Griffith Riverside&Imperial Counties,California p Planning Department Key Issues and Challenges: j 41000 Main Street ESA has completed over 15 CEQA documents for the City of Temecula over Temecula,CA 92589 the past six years,ranging from EIRs for residential,commercial and mixed t P:951,694,6400 use developments,hospital projects and the Old Town Specific Plan to the E:Armando.villa@cityoftemecula.org City Housing Element and the Jefferson Corridor EIR. Issues and t Type of Project: challenges associated with City of Temecula projects including biological PubliGGovemment Agency.Prcject resources,traffic,noise,historic resources and air quality/GHG concerns. ESA has also prepared the City of Temecula CEQA implementing guidelines and acted as CEQA advisors to city staff in support of providing comments City of Palm Springs on-Call Environmental Assessmems Smices(nFP 15-14) 19 I I l Criteria C.1 Criteria C.2: •Reference ESA Tearn Key Issues/Challenges and Project Budgeting Desert Climate on surrounding area Controversial projects.Prior to becoming the City of Temecula Planning Director,Mr.Villa was the Imperial County Community Development Directors.ESA has prepared numerous CEOA and NEPA documents for the Count of Imperial When Mr.Villa as director.. Project Budgeting: Project budgets have varied widely depending on the type of CEQA document or technical study that we have prepared. EIRs have ranged from $125,000 to over$250,000 for the more complex projects.Mitigated negative declarations have been budgeted between$15,000 and$60.000 j- and technical studies(air quality,biological assessment,cultural resources, (I- noise and traffic)vary depending on the size of the projects and the level of complexity. JOE GU7ZETTA Monica Strauss Project Name and Location: City Manager Madeleine Bray National Park Drive Sidewalk Improvement Project City of Twentynine Palms Twentynine Palms,California 6136 Adobe Road Key Issues/Challenges: Twentynine Palms,CA 92277 ESA is assisting the City of Twentynine Palms in meeting Compliance P:760.367.6799 requirements under Section 106 of the National Historic Preservation Act. E:jauzzeha(a129oalms om Portions of an archaeological site eligible for listing in the National Register Type of Project: of Historic Places was encountered during Construction of roadway • Public/Government Agency Project Improvements. ESA,together with the City,has been coordinating directly with the State Hi• storic Preservation Officer and local Tribes to identify ,r+ Desert Climate appropriate archaeological investigation procedures to determine whether 1 adverse effects have occurred to the site. The ESA team prepared a Work Plan and has expedited it through the SHPO's office and have also proposed efficiencies to SHPO's suggested approach which were agreed upon by SHPO.Field investigations were Conducted to determine effects to the site r and laboratory analysis and reporting is currently underway.ESA facilitated L what will be a diplomatic Conclusion to a very sensitive situation. Project Budgeting: ESA has performed efficiently on this project and is anticipated to complete the project under budget. LORELEI OVIATT • Deanna Hansen Project Name and location: Planning Director • Laura Roche Various CEOA documents Kern County • Jack Gorzeman Kern County,California 2700 M Street,Suite 100 • Danielle Griffith .Key issues and challenges: Bakersfield,CA 93301 ESA has prepared or is preparing EIRs for 14 solar photovoltaic(PV) P: 661.862.8866 projects in the desert region of Kern County.The project sites range from E: Ioreleio mco.kcm caus 180 to 5,400 acres.All the projects are on a"fast track"schedule with the Type of Project: - expectation of certification in nine to twelve months of kickoff.Unique • Public/Government Agency Project challenges include preparing multiple CEQA documents on similar schedules • Desert Climate and coordinating with the County and multiple applicants.Challenging technical issues encountered include:evaluating impacts of linear components(transmission lines),cancellation of Williamson Act contracts, aesthetics,cultural resources,and cumulative loss of habitat for sensitive species. Project Budgeting: Project budgets have varied between$215,000 and$267,000 to complete an Initial Study,peer review of applicant-prepared technical studies,Notice of Preparation,and Draft and Final EIRs ''rrff CJ City of Palm Spring On-Cell EmAnonmenlel Assessments Senioes(RFP 15-14I 20 i� r �ESA Section D LOCAL EXPERTISE DEMONSTRATED ON THE TEAM I Criteria D.1 : Local Business Our Palm Springs office has been in operation for five years and houses a small staff of technical Palm Springs office experts who are able to quickly service ESA's desert-region clients. ESA staff is fully integrated 3700 East Tachevah, Suite 119 between offices,and,as a result,we can easily assemble teams with a broad variety of Palm Springs, CA specialists to meet the unique needs of individual projects.Some of our local clients include the 92262 Mojave Water Agency,Joshua Basin Water District,San Bernardino County,County of Riverside, the Cities of Corona,Temecula, Banning, and Lake Elsinore,the Bureau of Land P. 760.322.2333 Management, and the March Joint Powers Authority,to name a few.Our Palm Springs office is F. 213.599.4301 supported by our Los Angeles and San Diego offices. Following Criteria D.2 is Attachment A and a copy of ESA's City of Palm Springs Business License. Criteria D.2: Team Local Expertise The following team members have worked in the Coachella Valley area. More detail of their experience and expertise can be found in Section A,Table A-1. • Deanna Hansen Joe Henry • Eric Ruby Adrian Jones • Michael Burns - Dallas Pugh Jack Gorzeman Kelly Ross Danielle Grath • Chris Sanchez • Julie Fontaine Eric Schniewind • Laura Rocha Monica Strauss • Steve Alverson . Terrance Wong. • Madeleine Bray Kelly Ross • Allisa Carlson L F City of Palm Springs On-Call Envimnmemal Assessments Services(RFP 15-14). 21 d ATTACHMENT"A" r RFP for#1 ti-14 ON-CALL ENVIRONMENTAL ASSESSMENT(CEQA)SERVICES IL `NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED IN ENVELOPE#1, "RUALIFICATIONSNDORK PROPOSAL" SIGNATURE AUTHORIZATION NAME OF PROPOSER/FIRM: Environments]science Associates(ESA) A. I hereby certify that I have the authority to offer this proposal to the City of Palm Springs for She above listed individual or company. I certify that i have the authority to bind myself/this company In a contract should�I be s ccessf in my proposal #vISIGNATURE Eric J.Ruby,Senior Vice President PRINT NAME B. The following information relates to the legal contractor Usted above, whether an individual or a company. Place check marks as appropriate: t. If successful, the contract language should refer to me/my company as: —An Individual; —A partnership, Partners'names: —A company; x A corporation x A Local Business(Licensed within the Jurisdiction of the Coachella Valley). Copy of current business license is required to be attached to this document.. 2. My tax identification number is: 94-16983e0 ADDENDA ACKNOWLEDGMENT: Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non-responsive. In the space provided below, please acknowledge receipt of each Addenda: � Addendum(s) # 1,2,and 3 Is/are hereby acknowledged. City of Patin Springs On Call E %iimnmerrtel Assessments Services(RFP 15-14) 22 I^j ESA J FIGURE D-1: CITY OF PALM SPRINGS BUSINESS LICENSE CITY OF PALM SPRINGS BUSINESS LICENSE 3200 E TAHQUITZ CANYON WAY,PALM SPRINGS,CA 92262(760)323-8489 PLEASE NOTE THAT IT IS-YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. BUSINESS NUMBER: 200141/6 EXPIRATION TAXIADMIN.FEE CERT NO BUSINESS TYPE: CONSULTINO-ENVIRONMENTAL 02/28/2015 18.00 46766 OWNER NAME: ESOP OWNERSHIP 02I28/2015 1;00 5444215 133.00 46763 02/28M0 BUSINB3S NAME: ENVIRONMENTAL SCIENCE ASSOCIATES. - .BUSINESS ADDRESS: 3700 E TACHEVAH DR SUITE 119 PALM SPRINOS.CA 92262 'RNVIRONN1 fgAL SCIENCE ASSOCIATES DANCE OF T1118 UCENSB DOES N(Ff_Vn nZ 550 KEARNY ST THE UCEMM To OPERATE OR MAINTAIN A STE 800 - BUSINESS IN VIOLATION OF ANY OTHER UW SAN PRANCISCO CA 9410&2512 OR OROEUNCL THIS IS NOT AN EM)ORSEMEbt OF THE ACnVITY NOR OF TREAFFUCANI"S OVAURICATRON& MUST BE POSTED IN A CONSPICUOUS PLACE t �I f City at Palm Springs On-Call Environmental Assessments Services(RFP 15-14) 23. This page left intentionally blank I 1 d 1 1 City of Pa"Springs O -Call E wm.eMI Assessments Services(RFP 15-1 d) 24 1 i f ESA I Appendix A RESUMES Following are the resumes for our Management Team made up of Deanna Hansen as Project Director, Eric Ruby as Strategic rlAdvisor,'and our team of experienced Project Managers Jack Gorzeman, Danielle Griffith, and Laura Rocha. !1 j) ! L. U II Ctty of Palm Smings On-Call EmAmnmewal Assessments Services(FiFP 15 14) 25 This page left intentionally blank d 1 J City of Palm Songs On-Call E viwmentaf Assessments Services(RFP 15 U) 26 } r ESA DEANNA M. HANSEN Director Deanna has over 20 years of experience in environmental consulting and has contributed to a wide variety of residential, commercial,and industrial projects. She has developed a well-balance expertise in environmental compliance for development projects,specializing in CEQA/NEPA compliance.She has developed a level of understanding required to clearly explain technical concepts and issues for public comprehension, particularly for projects that include complex technical analyses and controversial public policy and planning issues. As the Director of the Southern California Community Development group for ESA, Deanna provides project oversight,workload and personnel management,and training, and serves as a client and agency liaison for projects located through California. Relevant Experience Education SFA,Graphics,California March Joint Powers Authority,On-call Environmental Services, Riverside County,CA. State University,Fullerton Project DirectorlProject Manager.Deanna is working closely with March Joint Powers Authority(JPA)providing strategic guidance and overall environmental compliance 20 Years Experience management and litigation support. ESA also provides consulting services to support proposed business park, healthcare and aviation activities In addition to CEQA documentation and peer Professional Affiliations review,the projects may include construction air quality impact analyses, operational air quality Association of Environmental impact analyses health risk assessments,cumulative air quality impacts, air quality and Professionals dispersion analysis relative to air emissions for airport related activities, and formulating T - appropriate mitigation measures relative to airport and business park activities. U American Planning Association City of Los Angeles Department of Recreation and Parks,Hansen Dam Skate Park N EA/MND. Los Angele,CA. Project Manager.As part of the On-Call contract with the City of Los Angeles, DRIP manages land used for recreational purposes in the Hansen Dam basin that is owned by the U.S.Army Corps of Engineers(Corps), Deanna worked DRIP providing strategic guidance and overall environmental compliance management and support for the construction and operation of a 10,000-square-foot skate park on an approximately one-acre site within the Hansen Dam Recreation area.The skate park was funded in part by Proposition 40 funds, and would meet an identified recreational need in the community.The document evaluated the potential environmental effects of the poured-in-place concrete skate park and associated improvements. Key issues included tree removal, historical cultural landscapes, and noise associated with skate boarding activity.The CEQA/NEPA requirements were met within an expedited schedule, and the skate park opened for public use in January 2012,a - year and a half after the notice to proceed was issued. Kern County, Solar Projects EIRs, Kern County,CA. Project Director. Deanna is working closely with the County of Kern providing strategic guidance and overall environmental compliance management and litigation support. Kern County has a vision to become the center of solar development in California. ESA is currently preparing.or has prepared multiple EIRs for photovoltaic solar projects in the desert region of the County.The project sites range from around 500-acres to over 5,400-acres.All the projects are on a"fast track"schedule with the expectation of certification in nine to twelve months.In addition to preparing the EIRs, ESA is reviewing all technical reports for adequacy andwith CEQA requirements. .Technical reports include:agricultural conversion, aesthetics,air quality, biological resources, cultural resources,water supply assessments,greenhouse gas emissions, noise, and traffic. l - Unique challenges include preparing much of the CEQA documentation on the similar schedules and coordinating with the County and multiple applicants- Key environmental issues include:aesthetics, biological resources,construction-related impacts,and cumulative impacts. Los Angeles County Department of Public Works, Helen Keller Park Community .Building and General Improvements.IS/MND, Los Angeles County, CA.Project Director. Deanna served as the project director in the preparation of an Initial Study/MND for the.Los Cary of Palm Springs On-Call FmimnmeMel Assessments SeMces(AFP 15-14) 27 Angeles County Department of Public Works(LACDPW).LACDPW is proposing to upgrade an existing recreational facility at Helen Keller Park, located in Los Angeles County,near the City of Gardenia.The park encompasses approximately 6.6 acres. LACPDW is proposing to develop a new community building of approximately 4500 square feet, additional park landscaping,a swimming pool, a new parking lot,and other general improvements to the park. ESA prepared an IS/MND to satisfy the needs of LACPDW. The document evaluated the potential environmental effects associated with the operation and construction of the park improvements and upgrades. The Preserve at San Juan EIR,Orange/Riverside Counties,CA. Project Director. Deanna provided strategic guidance and managing the CEQA analysis and documentation for The Preserve at San Juan project. The project consists of approximately 600-acres of undeveloped land that would be developed into approximately 200 single-family residential lots.The project also includes relocation of St.Michaels Abbey and ancillary facilities(i.e., boy's schools and nunnery), upgrades to existing Elsinore Valley Municipal Water District water facilities,and other open space uses(citrus/olive groves).The project site is located along Ortega Highway in unincorporated Orange and Riverside Counties.The project site is also adjacent to the Cleveland National Forest and includes and includes a land exchange with the forest service. The project involves coordinating all the analysis with three key agencies:Orange County Planning and Development Services Department, Riverside County Transportation and Land Management Agency and the U.S Forest Service in addition to other responsible agencies. Key issues include:public services(co-agency responsibility),utilities,cultural resources,and biology. Hacienda de Cabello EIR, Riverside County,CA. Project Director. Deanna is providing 1 strategic guidance and managing the CEQA analysis and documentation for the Hacienda de - Caballo project located along Ortega Highway in unincorporated Riverside County.The project consists of approximately 302-acres of undeveloped land that would include 30 residential lots, an equestrian center,spa (with 80-100 villas)and other various open space uses(vineyards and citrus/olive groves). approximately 600-acres of undeveloped land that would be developed into approximately 200 single-family residential lots. Key issues include: biology, cultural resources, utilities,and biology and water resources. Green Valley Ranch Residential EIR, Los Angeles, CA. Project Director.Deanna is providing strategic guidance and staff resources. ESA is preparing an EIR for the development of 155-acres of undeveloped land,to support construction of 233 single-family homes, a 6.5- acre park, 18,000-square-feet commercial center,and 25-acres dedicated to the County of Los Angeles as open space.The project site is located in Castaic and requires General Plan Amendment and a Zone Change in the Val Verde Area of the Castaic Area Community Standards District,to allow construction of proposed lot sizes,.averaging 10,000-square-feet.. DR Horton Master Contract,Temecula,CA.Project Director. Deanna provided strategic guidance and management as part of ESA's a master contract with DR Horton for projects !!! throughout Southern California.Our activities include preparing environmental documentation and providing planning services for projects in primarily in Riverside County. ESA has prepared environmental compliance documents,MNDs,and Initial Studies,as well as Health Risk Assessments,air quality and noise technical studies,cultural resource studies,and permit services. Projects include the following: • Winchester Hills Addendum No.2 • Winchester Hills Miyar Attached MND Winchester Hills YOuseff MND • Winchester Hills Larson Blalock MND Winchester Hills.Parcel 39 MND • Winchester Hills Lexington Grading Permit EA • Diamond Brothers Grading Permit EA Olty of Palm springs On-Call Enwronmermar Assessments Sehicea(RFP 15-14) 28 1 r ESA ERIC J. RUBY WY Senior Vice President 1 Eric Ruby,Senior Vice President, has more than 28 years of experience in policy planning,environmental compliance pursuant to NEPA and CEQA and regulatory permitting for a wide variety of projects including general plan updates,mixed use master plans,specific plans and large scale infrastructure projects, particularly for projects that include complex technical analyses and controversial public policy and planning issues. He is seasoned in preparing legally defensible environmental documentation for some of the most controversial projects in southern California,and has managed several Community Plan update CEQA documentation projects for the City of Los Angeles and other jurisdictions in the past. His responsibilities include i overall program management and strategy development, specific project direction and management and client relations.Eric 11 is thoroughly conversant with local, state and federal planning and environmental regulations. rl� Relevant Experience Education City of Coachella General Plan Update EIR.Coachella,CA. Project Director. Eric is BA,Social directing the preparation of the General Plan Update EIR for the City of Coachella.The EIR will Ecology/Environmental Science, update allowable land uses and policies to guide the city thorough 30 years of growth.Some i University of California,Irvine key issues for the EIR will be climate change/sustainability(in compliance with AB 32),traffic, 1 28 Yearn Experience noise,cultural resources,public services and utilities. JJJ Professional Affiliations Fresh& Easy Riverside Distribution Center EIR. Riverside County,CA. Project Director. Association of Environmental Eric is overseeing the environmental compliance management and litigation supportin addition Professionals to providing guidance and direction where needed. Fresh&Easy's Riverside distribution and American Planning Association Warehouse is located at the March Business Center(now known as Meridian)in Riverside County. The Fresh&Easy facility receives, sorts, prepares,re-packages, stores, and Building Industry Association distributes food and household products and will serve approximately 550 stores throughout California,Arizona and Nevada. ESA is preparing an EIR to address an approximatel,141,600 Urban Land Institute square foot expansion and providing technical reports regarding air quality, noise,and greenhouse gases. Unique challenges include addressing air quality impacts over five air districts that Fresh&Easy's distribution trucks will travel through. CPUC Devers-Mirage Project.Palm Springs,CA. QAQC. Eric is proving QAQC and overall guidance for the preparation of the Devers-Mirage Project. ESA is preparing an EIR under contract to the CPUC to evaluate the potential impacts from Southern California Edison's proposed Devers-Mirage 115 kV System Split project.The Project would result in the construction of two new 115 kV subtransmission line segments, rearrangement and modification of subtransmission line connections, replace 220 kV and 115 kV circuit breakers,install one 280 MVA 220/115 kV transformer at Mirage Substation,and the construction of other substation. modifications in the cities of Palm Springs, Rancho Mirage, Indian Wells,Cathedral City, Palm Desert,and unincorporated areas of Riverside County, including the Thousand Palms community. City of Temecula Multiple Assignments.Temecula,CA.Project Director. Eric is providing guidance on strategic CEQA concerns,overall EIR production, budget management and direction. ESA is providing on-going consulting services to the City, including the following environmental and planning support services. ESA is preparing EIRs for industrial and commercial projects as well as an EIR for the annexation of land into the City. In addition, ESA Hill' has prepared technical studies, prepared mitigation monitoring plans and assisted City staff in an advisory capacity. I'♦I - County of Riverside Multiple Mitigated Negative Declarations,Riverside, CA. Project FWI, Director. Eric provided contract,schedule, and budget control,staffing oversight and applying CEQA expertise to key project issues. ESA has prepared MNDs for numerous facilities throughout the County ranging from medical care centers to animal shelters These Ill were prepared for the land acquisition and development of each facility for the Riverside County 1 Cdy of Palm Springs On Cell En ronmeM l A wsamerrts Seraces(RFP 15-14) 29 J Department Facilities Management (RCDFM). In addition, ESA assisted with the project design .and developed project design features for each project to assure potential impacts could be mitigation to less than significant during construction and operations. Santa Margarita Annexation EIR: ESA prepared an EIR for the annexation of 4,700 acres of unincorporated Riverside County area into the southwest portion of the City; • General Plan Housing Element: ESA prepared the General Plan Housing Element Update to incorporate new legislative requirements since the element was originally adopted; • City of Temecula Environmental Review Procedures Handbook and CEQA Thresholds: ESA prepared a citywide environmental review procedures handbook to assist City departments with ensuring consistent environmental review and application of CEQA thresholds; • Regional Hospital Supplemental Environmental Impact Report:ESA prepared an SEIR as mandated by Writ of Mandates from the Riverside County Superior Court.It identified mitigation measures required to avoid or substantially reduce identified significant impacts; • Splash Canyon Waterpark Project EIR:ESA is working on the Splash Canyon Waterpark Project EIR;and • Mercedes Benz EIR,ESA prepared the EIR for the Fletcher Jones Mercedes Benz dealership in Temecula.The proposed project has been designed to meet Leadership in Energy and Environmental Design (LEED)green building rating system certification requirements. County of Riverside Multiple Mitigated Negative Declarations,Riverside,CA. Project , Director. Eric provided contract,schedule,and budget control, staffing oversight and applying CEQA expertise to key project issues. ESA has prepared MNDs for numerous facilities throughout the County ranging from medical care centers to animal shelters.These MNDs were prepared for the land acquisition and development of each facility for the Riverside County Department Facilities Management(RCDFM). In addition, ESA assisted with the project design and developed project design features for each project to assure potential impacts could be mitigation to less than significant during construction and operations. MNDs have been prepared for the following: County of Riverside Desert Hot Springs Family Care Center would provide general medical care for the community; , • Both San Jacinto Animal Shelter and Blythe Animal Shelter, would grant additional i care for stray animals within the community; ' • -Cabazon Hadley Warehouse Acquisition would offer additional community service facilities to the City of Cabazon and surrounding unincorporated areas;and • Monroe Park II Administrative Building would enable the existing County operations to relocate into a newt constructed facility. Y Europa Village EIR.Temecula,CA. Temecula,CA.Project Director. Eric provided CEQA/NEPA strategy expertise and technical advice. ESA is,preparing the EIR for the - proposed Europa Village project which would include the construction of three separate wineries representing three different regions from countries in Europe.The project would include three wineries, restaurants, retail and an 80-room resort and spa surrounded by .vineyards. The project would be constructed on a forty-acre site located in the County of Riverside's wine county. . Carter Estates Winery Resort and Spa EIR.Riverside,CA.-Project Director. Eric is providing overall guidance on strategic CEQA concerns,overall EIR production, budget management and direction ESA is preparing the.EIR for Carter Estates Winery Resort&Spa Project in the County of Riverside. The proposed Carter Estates project would include the construction of a vineyard,and associated winery, resort,.and spa. City of Palm Springs On-call Environmental Assessments SeMces(RFP 15-14l 30 it i � r ESA JACK GORZEMAN, AICP, ASLA Senior Managing Associate Jack is a professional planner with extensive experience in the field of environmental planning and land development. He has over 30 years of demonstrated ability managing projects from small to large-scale complex projects for public and private clients. His expertise includes NEPA and CEQA documentation,regulatory compliance,site planning and design,development feasibility studies, park design and construction,coastal restoration projects,and public outreach programs. His clients include ffdevelopers, private consulting firms,industrial companies,and governmental agencies. Relevant Experience Education MA,Regional and City Planning, Fresh$Easy, Riverside Distribution Center, Riverside,CA.Senior Technical Analyst. University of Oklahoma Jack assisted in writing the Alternatives section of the EIR and provided QA/OC review. Fresh & Easy's Riverside distribution and warehouse is located at the March Business Center(now BS,Landscape.Architecture, known as Meridian)in Riverside County.The Fresh &Easy facility receives, sorts, prepares,re- Iowa State University i packages,stores,and distributes food and household products and will serve approximately 550 stores throughout California,Arizona and Nevada. ESA prepared an EIR to address an .^ 30 Years.Experience approximate 1,141,600-square-foot expansion'and provided technical reports regarding air quality, noise,and greenhouse gases. Unique challenges included addressing air quality Accreditations impacts over five air districts. American Institute of Certified Planners The Preserve at San Juan,Orange/Riverside Counties,CA.Senior Technical Analyst. _ Jack assisted in the preparation of the CEQA analysis and documentation for The Preserve at Professional Affiliations San Juan project. The project consists of approximately 600-acres of undeveloped land that a American Institute of Certified would be developed into approximately 200 single-family residential lots. The project also Planners includes relocation of St. Michaels Abbey and ancillary facilities, upgrades to existing Elsinore. Valley Municipal Water District water facilities, and open space uses.The project involved American Society of Landscape coordination with three key agencies: Orange County Planning and Development Services Architects Department, Riverside County Transportation and Land Management Agency,.and the U.S Forest Service. _ - Bureau of Land Management(BLM), Desert Sunlight Solar Project, Riverside County, CA. Project Manager.Jack supervised staff to assist.the.BLM with the review and processing of a Plan of Development(POD)and.EIS for a solar photovoltaic energy generating facility with a total capacity of 550megawatts on 4,000-acres of land.The project is sited on federal lands managed by the BLM and private lands,and is located approximately six miles north of the community of Desert Center in Riverside County,California. Key resource issues associated with this.project included biological and cultural resources, paleontology,and hydrology.The project required a plan amendment and right-of-way permit from the BLM and approval from the California Public Utilities Commission,a cooperating agency. Responsibilities included assisting the BLM with project scheduling, POD conformance review,agency and applicant coordination, technical studies and peer reviews, Draft EIS review and section preparation, Final EIS preparation,and Record of Decision development. i, County of Riverside, Ben Clark Training Center,Riverside County,CA. Project Director. The Ben Clark Public Safety Training Center is a comprehensive training complex for use by law enforcement,fire service, correctional,and emergency medical service personnel.The project consisted of preparing an EIR addendum for modifications to an approved master plan covering 375-acres of the March Air Reserve Base.Jack was responsible for directing the EIR process and interacting with the lead agency,the Riverside County Economic Development Agency. Desert Sunlight Solar Project BLM Support Services, Palm Springs, CA. Project Manager.Jack supervised the 50OMW solar energy project in the desert near Desert Center city of Palm Springs on-Cell Emi,onme i Pssessments Ser ms(RFP 15-14) 31 and Joshua Tree National Park. ESA prepared the Final EIR and ROD for the BLM. ESA was the lead consultant responsible for preparing the EIS for the Desert Sunlight project, a 550- megawatt solar photovoltaic energy generation facility covering over 3,000 acres located on desert lands in California, administered by the BLM.The project includes a solar farm, transmission system, and a new regional substation. ESA is currently providing compliance monitoring on behalf of the BLM. Multiple Solar Projects,Kern County,CA. Project Manager. ESA is preparing EIRs for - multiple photovoltaic(PV)solar projects in the desert region of Kern County.Jack serves as a Project Manager for these efforts, and his role includes oversight of EIR preparation, establishing regular contact with County staff,maintaining overall knowledge of environmental issues faced by the County or that arise during public comment,and administration of budgets, scopes,invoicing,and schedules.The work involves eight solar projects ranging from around 500 acres to over 5,400 acres.All the projects are on a 'last track"schedule with the expectation of certification in nine to twelve months. In addition to preparing the EIRs,ESA is reviewing all technical reports for adequacy and compliance with CEQA requirements. Technical reports include:agricultural conversion, aesthetics, air quality, biological resources, r cultural resources,water supply assessments,greenhouse gas emissions, noise,and traffic. Unique challenges include preparing much of the CEQA documentation on similar schedules and coordinating with the County and multiple applicants. Key environmental issues include: aesthetics,agricultural resources, biological resources,construction-related impacts,and V cumulative impacts- Level 3 Communications, Long-Haul Fiber Optic Installation,Arizona, Nevada,and 7 California.Project Manager. Prior to joining ESA,Jack supervised the entitlement process I associated with the installation of over 400 miles of fiber optic cable.The project involved coordination with regulatory agencies and the client in developing mitigation measures and f securing necessary approvals. Jack managed$5 million in environmental monitoring contracts that involved the oversight of over 150 biologists,ensuring compliance with all mitigation measures associated with agency approvals. California Department ofWater Resources,East Branch Extension Phase 11,San ' Bernardino, CA.Environmental Compliance Coordinator. The project involves the construction of a six-mile, 72-inch water pipeline to increase conveyance capacity of the .California Aqueduct sufficient to deliver maximum annual State Water Project amounts allotted to the San Bernardino Valley Municipal Water District Jack is working closely with DWR staff to provide environmental compliance monitoring support services during construction;and to oversee biological surveys required by project permits and approvals.Work includes federal and State agency coordination. Metropolitan Air Park Project,San Diego,CA.Project Manager.Jack is managing the preparation of a Master Plan and Design Guidelines and EIR/EA for Metropolitan Air Park at Brown Field Airport, in the.City of San Diego. The project is a public-private venture involving a 50-year land lease from the City of San Diego for a 400-acre portion of the airport property to be developed into airport and non-airport related land uses, including a jet aviation business center fixed base operator(FBO),a helicopter business center FBO,an eco-industrial park, a transit center,and mixed use commercial/retaii/hotel.The project requires the approval of the City of San Diego,the Airport Land Use Commission and the Federal Aviation Administration. Construction is to be phased over a 20-year timeframe.Work includes preparation of technical studies for noise, air quality, climate change, biology,cultural,and waste management; development.of use regulations and design guidelines;agency coordination;and regulatory permitting. City of Palm spings on-Call Ery mnmenfal Assessments S ces(aFP 15-14) 32 Q ESA i DANIELLE T. GRIFFITH Project Manager, Senior Associate Danielle has over has over 12 years of progressively responsible experience in planning,environmental planning and analysis and several years working in land use and development firm. Danielle has worked as a project manager leading large, interdisciplinary consultant teams in environmental planning efforts for a variety of residential,commercial,industrial and mixed-use land,development projects throughout Southern California.She also has experience in developing long-and short term plans for land use,growth and revitalization of urban, suburban,and rural communities.Additionally,she has written and I reviewed a variety of environmental planning documents,including technical reports.She has worked for both public agencies and private companies. Relevant Experience City of Palm Springs, Roadway Improvements,Palm Springs, CA.Project Manager. Education Danielle served as the project manager for the.CEQA and NEPA documents for roadway and Juris Doctor,Western State drainage improvements in the City of Palm Springs. The project consisted of a program that University College of Law, was earmarked to develop and enhance public access to the new Ague Caliente Cultural Fullerton,CA Museum to be constructed at the southeast corner of Tahquitz Canyon Way and Hermosa MA,Political Science, Drive.The project also included development of road and signage improvements to the.museum. Specializing Public Policy,San - r Diego State university,San Department of Water Resources(DWR), Pearblossom Solar Project,Antelope Valley, 1' Diego,CA CA.Project Manager. Danielle is the Project Manager for the Pearblossom Solar Project. 7J DWR is proposing to construct solar panels on existing DWR property near the Pearblossom BA,Political Science,Sonoma pump station.ESA is preparing an ISAMND, cultural resources studies,and biological studies. - State University,Rohnert Park, CA Joshua Basin Water District,Recharge and Pipeline Project Addendum, Joshua Tree, CA.Project Manager. Danielle managed the preparation of the Joshua Basin Water District 12 Years Experience Recharge Basin and Pipeline Project Addendum.The proposed project would.extend the Morongo Pipeline approximately six miles to deliver State Water Project water to new. Professional Affiliations recharge basins in the community of Joshua Tree. Key issues included biological resources Association of Environmental impacts to desert tortoise and coordination with California Department Fish and Game for Professionals impacts related to desert tortoise habitat. Urban Land Institute—Future Riverside County,Rio Vista Specific Plan Amendment No. 1, Riverside County,CA. Build LA 2010,2011 Planning Project Manager. Danielle managed the preparation of a Specific Plan Amendment for Committee Member amend the Rio Vista Specific Plan which is a mixed use master planned development located _ in an unincorporated area of Riverside County. The project consists of the following approximately 324.E-acres of residential development, within four density ranges,totaling approximately 1,762 residential units,a 17-7-acre school site,approximately 50.0-acres of neighborhood park sites, 14.0-acres of landscaping on manufactured slopes and 464:8-acres of open space conservation. The Rio Vista park sites are connected by a recreation paseo j system. j6 City of Menifee,Menifee North Specific Plan, Amendment No.2, Riverside County,CA. Project Manager.Danielle assisted in the preparation of a Specific Plan Amendment and Mitigated Negative Declaration with proposed land uses including, residential,commercial, commercial business park,open space, mixed use and industrial land uses on a 1,604.6-acre site. County of Riverside, Specific Plan 282S1, Riverside County,CA. Project Manager. GGG Danielle prepared a Mitigated Negative Declaration for a Substantial Conformance document in Riverside County to eliminate the designated multi-family planning areas of a Specific Plan, f ' City of Palm Springs pi-Gall EnWronmental Assessments Services(flFP 15-W) 33 increase the acreage of the single-family planning areas and reduce the overall dwelling units in the:Specific Plan. County of Riverside, Oleander Business Park EIR, Riverside County,CA Project Manager. Danielle assisted in the preparation of an EIR for a Tentative Parcel Map which subdivided 68,80 gross acres into 5 parcels ranging in size from 5.71 gross acres to 28.23 gross acres. County of Riverside,Coachella273 EIR and Specific Plan, Riverside County,CA. u Project Manager..Danielle managed the preparation of a Speck Plan and the EIR in the JJllli Coachella Valley for a 300-acre,master-planned residential and commercial community. Danielle also coordinated efforts with the planning team to incorporate project design features,development standards,design guidelines,and a zoning ordinance. County of Riverside, La Quints 628 EIR and Specific Plan, Riverside County,CA. i Project Manager. Danielle managed the preparation of a Specific Plan and the EIR for a master-planned-community which consists of 2,525 residential dwelling units on 622.1-acres in Riverside County. She also coordinated efforts with the planning team to incorporate project design features,development standards,design guidelines, and a zoning ordinance. This project is currently undergoing review. County of Riverside,The Falls Specific Plan and EIR,Martinez Canyon, Riverside, County, CA.Project Manager Danielle managed the preparation of a the Specific Plan and EIR located in Martinez Canyon of the Santa Rosa Mountains. The project is comprised of 2,700-acres and includes residential and an active adult community.This project is currently undergoing.review. City of Moreno Valley, Highland Fairview Corporate Park EIR, Moreno Valley,CA. Project Manager. Danielle managed the preparation of an EIR for a Tentative Parcel Map (TPM)in the City of Moreno Valley.The TPM creates parcels on 158.4-acres for two logistics buildings,two commercial projects,and future SR-60 right-of-way. The proposed industrial park would include the Sketchers distribution center incorporated recycled construction materials,photovoltaic panels and meet other"green"building standards. Built in three phases, it would include the 1.8-million-square-foot Sketchers building in the first phase;a I , smaller logistics building and retail center in the second phase;and another retail center in the third phase.The project was approved by the City.Council in June 2009. d� City of Palm Springs OrvCall Emimnmmial Assessmems Se cw FFP ISl4) 34 �� Lf r ESA LAURA ROCHA, CPSWQ, QSD/QSP Managing Associate Laura provides environmental management services, with a focus in water quality/water resources in the Southern California region. She is a.Certrfied Professional in Storm Water Quality(CPSWQ) and a Qualified Storm Water Pollution Prevention Plan(SWPPP) Developer/Practitioner. In addition, Laura contributes to a variety of tasks related to the preparation and management of environmental documents,including technical reports, Environmental Impact Reports(EIRs), Mitigated Negative Declarations(MNDs) and Environmental Assessments(EAs), pursuant to the California Environmental Quality Act (CEQA)and National Environmental Policy Act(NEPA)for commercial, residential, mixed-use,and water infrastructure projects. Laura is known for her ability to provide quality work products in a timely manner. Education Relevant Experience I`tt M.S.,Environmental Studies; Corollo Engineers,Inc., Palm Springs Waste Water Treatment Plant Upgrades Project. California State University, Project Manager. Laura is currently managing the preparation of an IS/MND and supporting Fullerton technical work for the Palm Springs Waste Water Treatment Plant Upgrades Project.The B.A.,Environmental Studies project is located in Palm Springs,south of Interstate-10 and west of State Route 111.The and Psychology;University of existing wastewater treatment plant facilities are in need of upgrades/replacement as a result California,Santa Barbara of aging and outdated infrastructure.The proposed project would also include utilities in 8 Years of Experience support of the upgraded facilities.This project has a fast-paced schedule,with the IS/MND Professional Affiliations anticipated to be certified within four months of notice to proceed. Califomia Stormwater Quality The Preserve at San Juan EIR,Orange/Riverside Counties,CA. CEQA Specialist.The Association,CASQA Preserve at San Juan project consists of approximately 600-acres of undeveloped land that Water Environment Research would be developed into approximately 200 single-family residential lots.The project.site is Foundation,WERE located along Ortega Highway in unincorporated Orange County. The project site is also 2013 Water Leaders Class adjacent to the Cleveland National Forest Key issues include:public services (co-agency 71 certifications responsibility), utilities, cultural resources,and biology. Ms. Roche contributed to technical JCertified Professional in analysis for the hydrology and water quality analysis, utilities, in addition to the alternatives Storm Water Quality,#0716 analysis. Qualified SWPPP Developer (QSD)and Qualified SWPPP Riverside Transit Agency(RTA), Twin Cities Project,CEQAINEPA Services,Riverside Practitioner(QSP),#21545 County,CA. CEQAINEPA Project Manager. RTA is proposing a transit center in the Temecula and Munieta region.The Twin Cities Transit Center is envisioned to be a multi- modal transportation hub serving local bus routes,express bus services, potential bus rapid transit, and possible Metrolink rail extensions associated with the near term implementation of the Perris Valley Line.The project is currently is in the feasibility stage. The center could be built in either city,depending on the results of a feasibility study being conducted by Psomas Engineering. Laura will coordinate with Psomas for this project during preparation of the CEQA/NEPA environmental documents,which is anticipated in 2014. i - Riverside County Transportation Department Agua Manse Road Traffic Signal Project,, CRiverside.County,CA. Project Manager. Laura prepared the Preliminary Environmental Study(PES)and supporting technical reports for a traffic signal installation project on Aqua Manse Road/Market Street in Riverside County. Laura was responsible for research and j preparation of the PES in accordance with Caltrans guidelines and provided oversight for preparation and processing of the supporting technical reports through Caltrans review: . Technical reports included biological resources,traffic, air quality,and noise. In addition,the biological resources report included a MSHCP consistency analysis. Riverside County Transportation Department,Rubidoux Boulevard/28th-Street Traffic Signal Project,Riverside County,CA.Project Manager. Laura prepared the Preliminary Environmental Study(PES)and supporting technical reports for a traffic signal installation City of Pa"Springs On-call Envimnman l Assessments Services(aFP 15-14) 35 project on Rubidoux Boulevard/28th Street in Riverside County. Laura was responsible for research and preparation of the PES in accordance with Caltrans guidelines and provided oversight for preparation and processing of the technical reports through Caltrans review. Technical reports included biological resources,traffic, air quality, and noise. In addition,the biological resources report included a MSHCP consistency analysis. Stormwater Pollution Prevention Plan (SWPPP)for the Sacramento County International Airport, CA.QSD. ESA Qualified SWPPP Developers are in the process of preparing the SWPPP for Sacramento International Airport(SMF)for compliance with the State Water Resources Control Board statewide general permit for storm water discharges associated with industrial activities,known as Water Quality(WQ)Order No.97-03-DWQ.SMF has an "umbrella"stormwater Industrial Permit that includes all of the airlines and other tenants under its Waste Discharge Identification Number as co-permittees in practice.Tenant operators are therefore required to be included in the SWPPP.A wide range of tenant activities occur at tlY. SMF, ranging from airlines and aircraft maintenance firms,to car rental companies and restaurants. ESA Qualified SWPPP Developers are working directly with airport staff and all tenants to identify potential pollutant sources and a method in which to control the discharge. ESA Qualified SWPPP Developers are ensuring that the SWPPP complies with both the current and 2012 proposed Industrial General Permit. Stormwater Pollution.Prevention Plan(SWPPP)for the Elkhorn Slough Sediment Stockpile Project,Monterey County,CA. QSD. ESA Qualified SWPPP Developers prepared the SWPPP for the project which includes the temporary stockpile of 200,000 cubic yards of sediment on the Minhoto Ranch ("Property"),while the agency proceeds with planning and permitting for a tidal marsh restoration project for which the sediment will be used.The Qualified SWPPP Developer worked directly with the project applicant to find low-cost effective solutions for the temporary stockpile project.The project was considered Risk Level 2 and ESA Qualified SWPPP Developers prepared the SWPPP documentation to comply with Risk Level 2 projects according to the Construction General Permit. Department of Water Resources, Perris Dam Temporary Roadway Erosion Control Recommendations,QSD. Laura, as Qualified SWPPP Developer, provided DWR with _ sediment and erosion control services for the Penis Dam temporary roadway.Roadway construction resulted in the formation of a loose soil berm along the downside slope of the (� roadway. Erosion of the roadway would result in sedimentation of the adjacent drainage facility. liJl located at toe of the dam. ESA QSD identified several erosion and sediment control Best Management Practices(BMPs)that could be implemented on and adjacent to the temporary road to reduce erosion over the next rain season. Stormwater Pollution Prevention Plan(SWPPP)for the Regional Plant No.5 Emergency Pond Project, Chino,CA.QSD. ESA Qualified SWPPP Developer is currently preparing the SWPPP for the project which would facilitate drainage improvement$along the banks of the emergency holding pond at Regional Plant No. 5.The drainage structures surrounding the emergency holding pond(banks,culverts and rip raps) are eroded and/or broken.The project will involve.the repair of eroded riprap, re-grading of the pond banks, replacement of the .broken culvert on the west bank,and.the addition of earth berms,v-gutters and curbs to direct _ flow to riprap.To successfully accomplish these activities, filling,compaction, re-grading and _ demolition of irrigation PVC piping will be required.The project is considered Risk Level 1 and ESA Qualified SWPPP Developer is preparing the SWPPP documentation to comply with Risk 1111f Level 1 projects according to the Construction General Permit. City of Palm Springs On-Call Enry mnmetlal Assessments Services(RFP 15-14) 36 `.' EXHIBIT "D" SCHEDULE OF COMPENSATION Attached rates shall apply for the first three (3) years of the agreement, after which Consultant may request a price adjustment not to exceed the Bureau of Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior 12 month period effective on the anniversary date of the agreement. The optional renewal years 4 and 5, and any associated CPI increase, are at the mutual consent of the City and the Consultant. 23 I:S.1 COST PROPOSAL Environmental Science Associates & Subsidiaries 2014 Schedule of Fees I. Personnel Category Rates Charges will be made at the Category hourly rates set forth below for time spent on consultation or meetings related to the project,field work, report preparation and review..Time spent on projects in litigation, in depositions and providing expert testimony will be charged at the Category rate times 1.5. Dedicated Project Director/Principal and Project Manager hourly billing rates are as follows: • Deanna Hansen (Project Director/Principal): $225/hour • Jack Gorzeman(Project Manager): $170/hour All other ESA staff will be invoiced at the following category rates: Level I Level 11 Level III Labor Category Senior Director 225 240 255 Director 190 205 215 Managing Associate 155 170 185 Senior Associate 130 140 150 Associate 95 110 120 Project Technicians 75 90 110 (a) The range of rates shown for each staff category reflects ESA staff qualifications,expertise and experience levels.These rate ranges allow our project managers to assemble the best project teams to meet the unique project requirements and client expectations for each opportunity. (b) From time to time, ESA retains outside professional and technical labor on a temporary basis to meet peak workload demands.Such contract labor may be charged at regular Employee Category rates. (C) ESA reserves the right to revise the Personnel Category Rates annually to reflect changes in its operating costs. II. Subcontracts Subcontract services will be invoiced at cost multiplied by 1.15. City of Palm Spon,O:+Call Envi onmeota':Assttsarnonts Service*(RPP 1g44) 1 i III.Travet Expenses Travel expenses will not be invoiced . IV.Other There shall be added to all charges set forth above amounts equal to any applicable sales or use taxes legally levied in lieu thereof, now or hereinafter imposed under the authority of a federal, state,or local taxing jurisdiction. City of Palrc Springs O.-Call Environntenlal Assessments SeM v.s(RFP 15-14) 2