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Home My WebLink About12/7/2016 - STAFF REPORTS - 1.D. ;O,kip ALM S.. .y e V N q��FOR City Council Staff Report DATE: December 7, 2016 CONSENT CALENDAR SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE ADA CURB RAMPS PROJECT, CITY PROJECT NO. 16-09. FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY The construction documents (plans and specifications) have been completed, and in accordance with Section 7.03.040 of the Procurement and Contracting Code the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this action will allow staff to proceed with bidding of this capital project, with an estimated construction cost of$102,000. RECOMMENDATION: Approve the plans, specifications and estimate and authorize staff to advertise and solicit bids for the ADA Curb Ramp project, City Project No. 16-09. STAFF ANALYSIS: The proposed ADA curb ramp work includes, but is not limited to, the reconstruction of existing curb ramps, upgrade nonconforming curb ramps, and all other appurtenant work at the locations listed in the attached ADA Curb Ramps Lists (Attachment 1). Engineering Services Department field selected the locations identified in the Vicinity Map, representing an estimated construction cost of $102,000 that includes ramp reconstruction and modifications. Project locations are limited to Ramon Road including reconstruction of 43 existing curb ramps, and modification of 4 existing curb ramps as shown on the Vicinity Map included as Attachment 2. With City Council's approval, staff will advertise the project for bids in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. Copies of the construction drawings and contract / ITEM NO. V City Council Staff Report December 7, 2016-- Page 2 Authorization to Bid CP.16-09 specifications for the Project are on file with the Engineering Services Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids issued and posted: December 17, 2016 Deadline for receipt of bids: 3:00 PM, January 24, 2017 Contract awarded by City Council: March 8, 2017 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Therefore, in accordance with Section 15301(a), staff determined that the ADA Curb Ramps Project, City Project No. 16-09, is considered categorically exempt from CEQA and a Notice of Exemption was prepared and will be filed with the Riverside County Clerk. FISCAL IMPACT: Sufficient funds are available in the Special Gas Tax Fund (Fund 133), account number 133-4298-50251. The estimated total cost of the project is $117,000 and Table 1 summarizes the estimated expenditures. Table of Project Costs Amount Project Administration Estimated $8,000 Construction Inspection (Estimated) $7,000 Construction Cost Estimated $102,000 Total Cost $117,000 Table 1 02 City Council Staff Report December 7, 2016-- Page 3 Authorization to Bid CP.16-09 SUBMITTED: Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq Assistant City Manager/City Engineer City Manager Attachments: 1. Curb Ramp Lists 2. Vicinity Map Q� ATTACHMENT 1 04 ADA Ramps on Ramon Road from Belardo Road to Sunrise Way. homer Ram Loction-:Street Intersection Type of Ramp Construclion Trunca I Aomas Only S/E Ramon& Belardo A-Std. 212 N/E Ramon& Belardo B-Std.213 NAN Ramon& North Palm Cyn. B-Std.213 N/E Ramon& North Palm Cyn. _ _ A-Std.212 SNV Ramon& North Palm Cyn. A-Std.212 S/E Ramon& North Palm Cyn. A-Std. 212 SNV Ramon&Calle Ajo B-Std.213 _ SNV _ Ramon&Calle Encilia A-Std.212 S/E Ramon&Calle Encilia B-Std.213 SAN Ramon&Abronia B-Std.213 SNV Ramon& Palo Fierro C-Std.214 S/E Ramon& Palo Fierro C-Std. 214 S/E Ramon&Camino Real C-Std. 214 SNV Ramon&Grenfall A-Std.212 _ S/E Ramon&Grenfall B-Std. 213 S/W Entrance to Ramona Villas C-Std.214 S/E Entrance to Ramona Villas A-Std. 212 S/W Ramon&Thornhill B-Std.213 S/E Ramon&Thornhill B-Std.213 SNV Ramon Entrance to Trailer Park-1441 Ramon C-Std.214 S/E Ramon Entrance to Trailer Park-1441 Ramon C-Std. 214 SNV Ramon Entrance to Sunrise Plaza _ C-Std.214 S/E Ramon Entrance to Sunrise Plaza C-Std.214 SUBTOTAL 1 Tiles: 35 SF O :11 ADA Ramps on Ramon Road from El Cielo Road to Williams Road Comer Ramp Location-Street Intersection Type of Ramp Construction Tr, Domes Only NM Ramon& Entrance to El Cielo Center A-Std.212 _ N/E Ramon& Entrance to El Cielo Center A-Std. 212 SAN Ramon& Desert Wew B-Std.213 S/E Ramon& Desert Wew B-Std. 213 SAN Ramon& Highland B-Std.213 S/E Ramon& Highland B-Std. 213 SAN Ramon& Desert Way B-Std.213 S/E I Ramon& Desert Way B-Std. 213 SAN Ramon&Mountain View B-Std.213 _ S/E Ramon&Mountain View B-Std. 213 SAN Ramon& El Placer B-Std.213 S/E Ramon& El Placer A-Std.212 SAW Ramon& Paseo Dorotea _ _ B-Std.213 S/E Ramon& Paseo Dorotea A-Std.212 SAW Ramon&Calle Santa Cruz A-Std. 212 S/E I Ramon&Calls Santa Cruz B-Std. 213 SAN Ramon&Vella Rd. B-Std. 213 S/E Ramon&Vella Rd. A-Std. 212 NAN Ramon& Kirk Douglas A-Std.212_ N/E Ramon& Kirk Douglas A-Std. 212 SAW Ramon&Oleander Rd. B-Std.213 S/E Ramon&Oleander Rd. B-Std. 213 SAN Ramon&Williams Rd. B-Std.213 S/E Ramon&Williams Rd. B-Std. 213 SUBTOTAL 2 Tiles: 24 SF S ATTACHMENT 2 07 0 ¢ 0 pF PALA4 So ALEJO ROAD 0 3 0 W W w w » = z Of Of u Iti Z ¢ CITY HALL a G AMADO ROAD N W 0 0 00 CONVENTION (..) z CENTER 10 z z m 0 P\rSPRl ¢ ¢ w w INTERNATIONAL AIRPORT C' AT U U ut J TAHQUITZ CANYON WAY 0 ` q� 1 FORN�P J AAAA J Q W ¢Z ¢ ENTER TENNIS NOT TO SCALE zBARISTO ROAD PALM SPRINGS¢ LIBRARY HIGH SCHOOL KIRK DOUGLAS U RAMON COURTHOUSE ROAD RAMON ROAD � 00 0 O0 < a Q o a o N N x H ¢ a rc > 3 W a < ry o d o Q aU o w O rc H LL x u a p J3 0 5 0 3 5 Q o rc m H O J Cl z 5 K Z d j d W p 0] U U U O O S < K p a 0 a W N K a K d O < < O < ¢ ¢ ¢ w a O O o z ti J - i W- f W - i a D w �z 3 o a z_ w O z a a a y" w SVNNY DUNES ROAD N Of V o z o O U J w � MESQUITE AVE, w M1 SQUITE AVE. 0 Of z DEMUTH U O PARK PUBLIC z TENNIS COURTS U SONORA ROAD O rc PALM SPRINGS a � 'OLD' GOLF ui o COURSE u EAST PALM CANYON DRIVE PALM SPRINGS GOLF CLUB HOUSE Jm VICINITY MAP egsT 111 �c CITY OF PALM SPRINGS, CALIFORNIA aq(M C,4NyoN ADA CURB RAMPS, CITY PROJECT NO. 16-09 111 ❑ CURB RAMP RECONSTRUCTION Q O CURB RAMP MODIFICATION (INSTALLATION OF TRUNCATED DOMES) G4 The Desert Sun 750 N Gene Autry Trail Certificate of Publication Palm Springs, CA 92262 760-778-4578/Fax 760-778-4731 State Of California ss: CITY fi pE E'N Ej County of Riverside SpIr �IN(,_- 2#17 JAN-4 PM 7: 59 Advertiser: CITY OF PALM SPRINGSILEGALS JA MES TrH iFSOp_, PO BOX2743 CITY CLERK PALM SPRINGS CA 92263 Order# 0001803579 NO 1918: CITY OF PALM SPRINGS NOTICE INVITING BIDS ADA CURB RAMPS CITY PROJECT NO.16-09 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the ADA CURB RAMPS,City Project No. 16-09,will be received by the Office of the Procurement and Con- trotting Manager of the City of Palm Springs,-California,.until 3:00 P.M.on Jan- am over the age of 18 years old,a citizen of nary 24, 2017 at which time they will be opened and read aloud. The Engi- neer's estimate range is 590,0004110,000. g' the United States and not a party to, or have N-2 DESCRIPTION OF THE WORK:The Work comprises reconstruction of existing curb ramps and upgrade nonconforming curb ramps at the locations listed in interest in this matter. I hereby certify that the the Appendix. The work shall be diligently prosecuted to completion before the expiration of: attached advertisement appeared in said 25 working days ( type set in newspaper t smaller than N-3 AWARD OF CONTRACT: pa no sma an n (a)The City reserves the right after opening bids to reject any or all bids,to poriel) n eachand d entire issue of said waive any informality(non-responsiveness) in a bid,or to make award to the lowest responsive, responsible bidder, and reject all other bids, as it may best newspaper and not In any supplement thereof serve the interest of the City.If there are multiple and/or alternative Bid Sched- ules,Bidders are required to bid on all Bid Schedules.: on the following dates,t0 wit: (b)As a condition of award, the successful bidder will be required to submit payment and performance bonds and Insurance. (c)As a condition of award or after April 1,2015,the contractor and any sub- Newspaper:The Desert Sun contractor listed on the bid must be registered with the Department of Industri- al Relations pursuantto Section 1725.5 of the California Labor Code. N-40I13 SECURITY:.each bid shall be accompanied by a certified or cashier's 'check or Bondln the amount of 10 percent of the total bid price payable to 12/17/2016 12/24/2016 the City of Palm Springs, N-5 BIDS TO REMAIN OPEN:The Bidder shall guarantee the Total Bid Price for a period of 120 calendar days from the date of bid opening. N-5 CONTRACTOR'S LICENSE CLASSIFICATION:The Contractor shall possess a val- id Class A or CB Contractor license at the time of submitting bids. N-7 CALIFORNIA WAGE RATE REQUIREMENTS:The Contractor shall pay the gen- eral prevailing rate of per diem wages as determined by the Director of the De- I acknowledge that I am a principal clerk Of the - partment of Industrial Relations of the State of California for the locality where the work is to be performed. All contractors and subcontractors must furnish printer of The Desert Sun, printed and electronic certified payroll records directly to the Labor Commissioner (via the Division oftabor Standards Enforcement)as further described in Article 5 of the published weekly in the City of Palm Springs, Construction Contract(Mutual Obligations). A copy of said wage rates is available on-line at: County of Riverside, State of California.The www.dir.ca.govidisr/DPreWageDeterminatior.htm The Contractor and any subcontractors shall pay not less than said specified Desert Sun was adjudicated a Newspaper of rates and shall post a copy of said wage-rates and other notices prescribed by regulation at the project site. general circulation on March 24, 1988 by the N-B RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 per- cent ofdue under the Contract Documents from time to time,with- Superior Court of the County of Riverside, out retention of any portion of the payment by the City,by depositing securi- ties of equivalent value with the City in accordance'with the provisions of Sec- StateOfCallfornlaCaseN0. 191236. tion 22300 of the Publics Contract Code. - N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a)Contract Documents may be inspected without charge at the City of Palm Springs.Engineering Services Department, 3200 East Tahquitz Canyon Way, Palm Springs,CA 92262. (b)A digital copy of said Contract Documents is available without:charge on- line at:Activated web link:httpsd/www.dropbox.com/sh/esvl7gdisl000b/AAAo 1 NTeCs3s7XDrVTbrsogVa?dl=0 declare under penalty of perjury that the Web address: https:l/www.dropbox.coagsh/ewl7gdis1006ab/AAAoINTeCs3s7XD rVTbrsogVa?dl=O foregoing IS true and correct. Executed On (c) Registration as a Bidder: If you are interested in submitting a bid,Bidders shall contact the Engineering Services Department by e-mail atbidinfoDpalmsp this 24th day Of DECEMBER, 2016 In Palm ringsca.gov,or by phone at(760)323-8253,to officially register as a Bidder for this prolect with your company name,address,phone,fax,contact person and Springs, CallfOrAIEV._' a-mail address.Bldders'am encouraged to register to ensure receipt of any Ad- / denda issued by the C!ty ,i (d)This Notice Inviting$ids,the Plan Holders List,and other related.information for th s-ca.gect can m found online at the cures webpage at http:!/www.palm springgs-ca.goy/government/departmentslprocurement-contracting (e)All questions about the meaning or Intent of the Bid Documents are to be directed to the City Engineer. Questions shall be submitted in writing to:City of Palm Springs Engineering Services Department,by fax to(760)322-8325, or ------ by e-mail to bidinfo®palmspringsca,gov. Questions must be submitted in writ- ing at least 5 working days prior to bid opening. Questions submitted within 5 working days of bid opening will not be accepted. N-10 LOCAL BUSINESS PROMOTION-In accordance with the provisions of Palm Springs Ordinance No.1756,and Section 7.09.030 of the Palm Springs Municipal. '\ Code, "Local Business Preference Program';subsection(5)"Local Preference m Public Works Contracts(Sub-ContraRmgg)",the prime contractor shall use good ` DeClarfint faith efforts to sub-contract the'supply of materials and equipment to.total businessenterprises.and to sub- ntract services to businesses whose work force N-11 resides ADp Ewithin SSAND MARKING Coachella OFValley.OF BIDS:The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement-and Contracting Division,City of Palm Springs,3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words"Bid For"followed by the title of the Project and the dote and hour of opening Bids.The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the.Bid, _By Marcus L.Fuller,PE,.PIES _ Date92/12l2016 Assistant City Manager/City Engineer - City of Palm Springs Published:12117,12/24/2016