HomeMy WebLinkAbout06614 - ST. GEORGE CONSTRUCTION CONTRACTING CO FABRICATE/INSTALL CABINETRY FOR WELWOOD MURRAY MEMORIAL LIBRARY I
CHANGE ORDER NO. 1
PROJECT TITLE: Welwood Murray Memorial Library Cabinets
CITY PROJECT#: IFB# 15-03
CONTRACT NO.: A6614
CONTRACT DATE: November 18, 2014
CONTRACTOR: St. George Construction Contracting Company
The following changes are hereby made to the Contract:
# Item Cost(Creditl
1. Add one (1)additional IDSK 5.2 Tourism Rack $ 2,318.00
2. Add electrical&communication bridge between IDSK16.3 $ 950.00
3. Wood frame to support IDSK 3.3 $ 1,750.00
4. Extend countertop over Item 3 above, IDSK 3.3 $ 2,450.00
Total This Change Order $ 7,468.00
Justification:
1. Floor plan shows this item but on the itemized bid sheet only one was shown, so thus, the
add.
2. The bridge between the tables was needed as only one floor access point could occur due
to interference with floor support concrete beams.
3. IDSK must be installed in front and over a ducting system, this is the needed support
frame.
4. Counter top is extended over the framework support.
CHANGE TO CONTRACT AMOUNT
Original Contract Amount: $89,006.00
Current Contract Amount, as adjusted by previous Change Orders: $89,006.00
The Contract Amount due to this Change Order will be changed by: $ 7,468.00 add
Contract Amount due to this Change Order will be: $96,474.00
CHANGE TO CONTRACT TIME
No Change for work in this change order.
1
Page 2, CO#1, St. George
Approvals Required:
To be effective, this Change Order must be approved by both St. George Construction Contracting
Company and City, unless o ise permitted under the terms of the Contract.
Ladi�Recommended by date
City's Representative
Ordered by date \1a A6
City Manager
ATTEST: date
City C
Accepted by /�� date t 2 iog- f
St. George Construction Contracting Company
St. George Construction Contracting Company (STG) acknowledges and agrees, on behalf of
STG, all subcontractors and all suppliers, that, except as provided above, the stipulated
compensation provided for in this Change Order includes payment for all work contained in this
Change Order, plus all payments for interruption of schedules, incremental extended overhead
costs, acceleration costs, delay and all impact, ripple effect or cumulative impact on all other work
arising out of, or related to, the work that is the subject of this Change Order. In addition, STG
agrees that this Change Order comprises the total compensation due STG, and all
subcontractors and all suppliers, for the work or change defined in this Change Order, including
all impacts arising out of or related to this Change Order, including all impacts arising out of or
related to this Change Order, including any time-related issues.
APPROVED BY CITY MANAGER
L�rl, k1W A
2
i
AGREEMENT
THIS AGREEMENT made this ksl� day of klomr. in the year 2014, by and
between the City of Palm Springs, a charter city, organized and existing in the County of
Riverside, under and by virtue of the laws of the State of California, hereinafter designated as the
City, and
St. Georqe Construction Contracting Co.
hereinafter designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1 --THE WORK
The Contractor shall complete the Work as specified or indicated under the Bid Schedule(s) of the
City's Contract Documents entitled:
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL
LIBRARY
The Work is generally described as follows:
Fabricate and installing new cabinetry at Welwood Murray Memorial Library, located at 100
S. Palm Canyon Drive, Palm Springs, California, 92262.
ARTICLE 2 -- COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in the Notice
to Proceed by the City, and the Work shall be fully completed within the time specified in the
Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and that the
City will suffer financial loss if the Work is not completed within the time specified in Article 2,
herein, plus any extensions thereof allowed in accordance with applicable provisions of the
Standard Specifications, as modified herein. They also recognize the delays, expense, and
difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the Work
is not completed on time. Accordingly, instead of requiring any such proof, the City and the
Contractor agree that as liquidated damages or delay (but not as a penalty), the Contractor shall
pay the City the sum of 100.00 for each calendar day that expires after the time specified in
Article 2, herein.
ARTICLE 3 --CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the Contract
Documents, in current funds the Contract Price(s) named in the Contractor's Bid and Bid
Schedule(s).
ARTICLE 4--THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
accepted Bid and Bid Schedule(s), List of Subcontractors, Non-collusion Affidavit, Bidder's
General Information, Bid Security or Bid Bond, this Agreement, Worker's Compensation
Certificate, Performance Bond, Payment Bond, Standard Specifications, the Drawings,
Addenda numbers 1 to 2 , inclusive, and all Change Orders and Work Change
Directives which may be delivered or issued after the Effective Date of the Agreement and
are not attached hereto.
ARTICLE 5 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the Engineer or the City as provided in the Contract Documents.
ARTICLE 6 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written Notice,
it shall be deemed to have been validly given if delivered in person to the individual or to a
member of the contractor or to an officer of the corporation for whom it is intended, or if
delivered at or sent by registered or certified mail, postage prepaid, to the last business
address known to the giver of the Notice.
ARTICLE 7 -- MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a party hereto of any rights under or interests in
the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility under the Contract
Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
ATTEST: CITY OF PALM SPRINGS,
CALIFORNIA
City Clerk By
City Mana
APPROVED AS TO FORM: Date
By
_ 4 'a'�
City Attorney APPROVED BY THE CITY COUNCIL:
Date �a �� Date \0•le).4
W 2� •1
Agreement No.
Corporations require two notarized signatures: One signature must be from Chairman of Board, President, or
r any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer,
Assistant Treasurer, or Chief Financial Officer. t
CONTRACTOR: Name. i d � *j ek'Check one:_Individual_Partnership_Corporation
Address: 04
By: By:
Signiiature (notarized) Signature (notarized)
Name: �l 1. Name:
Title: C Title:
(This Agreement must be signed in the above This Agreement must be signed in the above
space by one of the following: Chairman of the space by one of the following: Secretary, Chief
Board, President or any Vice President) Financial Officer or any Assistant Treasurer)
State of Li State of II
County of riss County of ss
On 0a 7 d On
before me, before me,
personally appeare glia U,personally appeared
who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s)
is/are subscribed to the n instrument and is/are subscribed to the within instrument and
acknowled to me tha he/ he/they executed acknowledged to me that he/she/they executed
the same hi her/their au orized capacity(ies), the same in his/her/their authorized capacity(ies),
and that by Is er/their signatures(s) on the and that by his/her/their signatures(s) on the
instrument the erson(s), or the entity upon instrument the person(s), or the entity upon behalf
behalf of which the person(s) acted, executed the of which the person(s) acted, executed the
instrument. instrument.
I certify under PENALTY OF PERJURY under I certify under PENALTY OF PERJURY under the
the laws of the State of California that the laws of the State of California that the foregoing
foregoing paragraph is true and correct. paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
otary Signature: Notary Signature:
Notary Seal: No ry Seal:
MAR ENE MONROY
'►Simy
COMM.#1986274Notary Public-California
RIVERSIDE COUNTY to
Comm. Exp.Jul.27,20%
4
WORKER'S COMPENSATION CERTIFICATE
(AS REQUIRED BY SECTION 1861
OF THE CALIFORNIA LABOR CODE)
I am aware of the provisions of Section 3700 of the California Labor Code, which require every
employer to be insured against liability for workers compensation, or to undertake self-insurance in
accordance with the provisions of said Code, and I will comply with such provisions before
commencing the performance of the Work of this Contract,
Contractor ` I {
By 1� 1 toJ C 1 rw o
Title 1 nexo
5
City of Palm Springs,CA
NaaniwtC.*w"OM"
Bid Abstract
BID ABSTRACT Vendors&Bid Amounts
PROJECT
NAME: �
DUE DATE:
DESCRIPTION:
Total of all old Schedule Items iszo
Witnessed B .
Date: -
P
A
City of Palm Springs,CA
�Caeraro
A/� Bid Abstract
BID A13 T1 RACT vendors&Bid Amounts
BID
PROJECT
NAME:
DUE DATE:
DESCRIPTION:
r .
�J
Total of all Bid Schedule Items 'i G ft
dressed B .
Date:
P
a '
REVISED - BID SCHEDULEIPRICING PAGES QRI��NA�
BID SCHEDULE (IFB15-03)
LUMP SUM PRICE TO
FABRICATE AND INSTALL CABINETRY @ WELWOOD MURRAY MEMORIAL LIBRARY
All materials, equipment and labor necessary to fabricate and install new cabinetry at the
Welwood Murray Memorial Library per the Scope of Work and Specifications as defined in this
document. No changes to the quantities defined in the specifications will be allowed unless
directed and approved by the City. This is a lump sum project with itemized bids.
Item# Item Description Lump Sum Bid Price
IDSK2.4 North Wall Book Cases (2 each) $ 3, 6 h O X2= $ -7! 3, n plus
IDSK3.3 East Wall Book Cases $�_1}45 plus
IDSK4.6 South Wall Display Cases (2each) $ Z41V7 5 X2= $ 9. o plus
IDSK5.2 Tourism Rack- Card Displays $ plus
IDSK6.6 Magazine and Newspaper Display Shelves $ 4, 866 plus
IDSKT5 Archive Viewing Computer Stations $ 4a'3 6 6 plus
IDSK8.3 Meeting Room AV Cabinet $ 4 4,01 plus
IDSK10.2 Library Office Cabinetry $ .4., 915 plus
IDSK11.6 Reception Desk, File Cabinet, Printer Shelf $ 3 493 plus
IDSK12.3 Credenza $ 2f $A8 plus
IDSK13.4 PSHS Display Case $ I! 6;3 plus
IDSK14.5 Standing Table $ 5,5X'o plus
IDSK15.4 Computer Table $ /34 617 , plus
IDSK16.3 Lounge Tables (2 each) $ I4734 X2= $ 3047,, plus
IDSK17.2 Reading Tables (3 each) $ Ir/,g 9 X3= $ 77 plus
IDSK 18.3 Library Staff Conference Table $ ' —, plus
IDSK19.0 Meeting Room Podium $ 348 _
GRAND TOTAL LUMP SUM PRICE (in figures) (Add all seventeen (17) lines above to reach
this total)
(in words): AI'ef h. .war&J L�t S�iCdollars
ALTERNATE BIDS:
Bidders are requested to provide that following add-on cost addenda quotes:
Alternate 1:
Provide an add-on/up-charge price to upgrade the cabinetry Item #'s tDSK2.4, IDSK3.3.
IDSK4.6, by changing from what is specified in this bid document to the following:
a) Cabinets: Crown Trim and recessed base: cherry solids and
veneers.
b) Finish: Chocolate Mocha Cherry Stain with low satin sheen.
c) Doors: Hickory solids and veneers
Finish: Moral Driftwood Grey stain with low satin sheen.
Full overlay with clear tempered glass inserts.
With adjustable shelves in Moral Driftwood Gray stain.
(Note: Hold back shelves to accommodate strip lighting)
d) Interior Cabinet, sides and back: Painted with low satin sheen,
Color: Sherwin Williams #6215 Rocky River
e) Cabinets to be finished with water based low VOC materials.
For a total add of $ '21000
Alternate 2:
Provide an add-on/up-charge price to upgrade the counter tops on Item #'s IDSK7.5,
IDSK14.5, IDSK 15.4 and IDSK17.2, from what is specified in this bid document to the
following:
a) Paperstone/ Color Mocha.
For a total add of $ �iT,r�SO
WARRANTY:
Warranty: The successful Bidder shall fully warrant all materials, equipment, and workmanship
against poor or inferior quality equipment, materials or workmanship that they provide for the
installation for a period not less than ONE (1) year from the date of final acceptance of the
cabinet the City.
p�161Np�
WARRANTY:
Warranty: The successful Bidder shall fully warrant all materials, equipment, and workmanship against
poor or inferior quality equipment, materials or workmanship that they provide for the installation for a
period not less than ONE (1)year from the date of final acceptance of the cabinetry by the City.
The successful Bidder shall repair or replace inoperable equipment/material in a timely manner so as to
minimize the possible disruption of City operations resulting from said inoperable equipment/material.
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this IFB is required by including the
acknowledgment with your Bid. Failure to acknowledge the Addenda issued may result in your Bid
being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addendum:
Addendum(s)# 1 9 .2 is/are hereby acknowledged.
Bidders Name and Address:-. 11A _A AAMQ I,
3
Bidde Date
21
REFERENCES
The City is seeking a qualified contractor who has the required license, certifications, experience and
capability to fabricate and install cabinetry at the Welwood Murray Memorial Library as per the scope of
work and specifications contained herein. A minimum of three (3) references shall be submitted below
with the bid, including contact name and phone number, for projects of a similar scope to this Invitation
for Bids.
1) Name of contractor or agency: R R E
Contact Person: (R e j a a Phone# 714— 5A —7 3 32
Brief description of project: r
Ali C'rxn'Jn ✓-
2) Name of contractor or agency: Alo1 VS l 0✓r 57t, i nN
Contact Person: f_ P Ve C h ra Vc Z Phone# RQ 3- 431-7386
Brief description of project:
r!r 1 A `reIe- eie � ie ( vie JR'13; �I'ha
1011 C_,"C L.ny
3) Name of contractor or agency: C'_ M P i rle-
Contact Person: rt3V-E l<`, Qa'4t7l e Phone# 5o 5-314 -24-7 5-
Brief description of project:
p� rL c l e I k1i e- _ re?V "Ot'
22
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS NO. 15-03
AFFIDAVIT OF NON-COLLUSION
STATE OF CALIFORNIA )
) SS
COUNTY OF RIVERSIDE )
The undersigned, bein first duly sworn, deposes and says that he or e is N bollo la. AWel".-'Lk
Of St �' a4 ur-irt e. , the party making the foregoing bid. That the bid is not
made in the ihtereMli of, or on the behalf of, any undisclosed person, partnership company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not
directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not
directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a
sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or
indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the
bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of
any other bidder, or to secure any advantage against the public body awarding the contract of anyone
interested in the proposed contract; that all statements contained in the bid are true; and, further, that
the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to
any corporation, partnership, company, association, organization, bid depository, or any other member
or agent thereof to effectuate a collusive or sham bid.
By: Title P40g,4 a-
Subscribed and sworn to before me this day of mil,/ , 20�
R.THAI
Notary Public in and or said / COMM.62CI32773
County and State CAIi K�%A� + N°hryP"bl;-CoWo�^„
RIVERSIDE COUNTY a
FIDAVI.FRM Ez .
Cantu. A .3,2017
23
IFB #15-03 WELWOOD MURRY LIBRARY
CABINETRY
ADDENDUM NO. 1
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL DRAWINGS AND
SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER
ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE
CONTRACT DOCUMENTS.
Q 1: Wasn't this cabinetry part of the complete bid for the library that bid on March 18 2014,
with the low bidder being Diamond?
A 1: A portion of this was previously in the March 18, 2014 bid.
Q 2: Why is this out to bid by itself now?
A 2: This work has been combined with the other half of the cabinetry that was not in
the previous bid and has been put out to a new bid.
Q 3: Was the low bidder unable to complete the project?
A 3: No, that is not the case, the City exercised its right to remove some of the work in
hopes that by combining all the work a more affordable price will be achieved.
CLARIFICATIONSIREVISIONS OF IFB DOCUMENT:
A **REVISED** Mandatory BID SCHEDULE/PRICING Pages is hereby included in this
addendum and replaces the original IFB Mandatory Pricing Page 20-21. The changes
Include ALTERNATE BID pricing area for additional add-on/up-charge price to upgrade
cabinetry and -countertops from original specifications.
`*IMPORTANT NOTE: PLEASE BE SURE THAT YOU SUBMIT ONLY
THE REVISED MANDATORY PRICING PAGE. FAILURE TO SUBMIT
THE REVISED MANDATORY PRICING PAGES WILL RESULT IN A
NON-RESPONSIVE SUBMITTAL.
BY ORDE,R OF THE CITY OF PALM SPRINGS, CALIFORNIA
`Pow
Procurement Specialist 11
... CITY PROJECT # 15-03
\ _ WELWOOD MURRY LIBRARY CABINETRY
V ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL DRAWINGS AND
SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS AND
SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
Q 1: We have a general contractor license (B), can we bid in these above reference project?
A 1: Yes
Q 2: Custom Cabinets General Specification/ Special Conditions/#13 states that the contractor
shall possess a valid City of Palm Springs business license; we have a valid City of Corona
business license, can it works?
A 2: A Palm Springs business license is not needed to submit a bid however, the awarded
vendor will need to secure a Palm Springs business license prior to contract being
released. As per page 19 of the IFB, item 13 states "Contractor shall possess a valid
City of Palm Springs Business License throughout the term of this agreement."
Q 3: The guideline specification and description of cabinetry stats that some items like(IDSK
15.4,IDSK 16.3, IDSK 17.2 and IDSK 18.3)shall be painted underside of counter top with
Sherwin Williams. Is the wall paint included in the scope of work?
A 3: Yes
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Leigh Gileno
Procurement Specialist 11
DATE: September 16, 2014
ADDENDUM ACKNOWLEDGMENT: ff 1 II
Proposer Firm Name: AUJIM Nc�el,� �alq
Authorized Signature:
Date: O
Acknowledgment of Receipt of Addendum 2 is required by signing and returning a copy of this
addendum with your response. Failure to acknowledge this Addendum may result in your IFB being
deemed non-responsive.
BIDDER'S GENERAL INFORMATION
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
IFB 1"3
The Bidder shall furnish the following information. Failure to complete all Items will cause the
Bid to be non-responsive and may cause its rejection.
1. BIDDER/CONTRACTOR'S Name and Street Address:
5 Z.. 7 eprae 06#1,& :Yt�G�ii aH (' rzt�tr✓�4
72 g T A 6 i!
�"ct�r aNu rA 42 336
2. CONTRACTOR'S Telephone Number: ( QOQ ) G_71 — 2 U
Facsimile Number: ( `j417) 37oZ
3. CONTRACTOR'S License: Primary Classification Ctaaaf !ent&Az k—
State License Number(s) 9936 84
Supplemental License Classifications
4. Surety Company and Agent who will provide the required Bonds on this Contract:
NameofSurety WcSf_erti Svret,l Compaq
Address 26 go X 5n7'7 . 'S in Li X Ea [is SI� 57 117
Sure W& r n r Surety Company p y 5 erv► SU e N .nPa o
Telephone Numbers: Agent (1?09) 4AX-2233 Surety ( &00) 331 —i?O 5',3
5. Type of Contractor (Individual, Partnership or Corporation): IA-A f ui a ba
6. Corporation organized under the laws of the State of: rate 4dnm a(
7. List the names and addresses of the principal members of the contractor or names and
titles of the principal officers of the corporation or contractor;
A 6Aalig J�ee cs T7e16- Abi Md flacz -) Fnntma . CA22336
r Prtsi��Nt )
24
BIDDER'S GENERAL INFORMATION (Continued)
8. Number of years experience as a contractor in this specific type of work: 10 t ca✓!;
9. List the name and title of the person who will supervise full-time the proposed work for
this project: Mi ke Fahecwt _ Qrns« E I` away AW
10. Is full-time supervisor an employee--)L,_contract service ? ORIGINAL
11. A financial statement or other information and references sufficiently comprehensive to
permit an appraisal of your current financial condition may be required by the City.
*WAIVED*
25
• •
REQUEST FOR TREASURER'S RECEIPT
TO: FINANCE DEPARTMENT, CASHIER DATE:
FROM'?1A .
PLEASE ACCEPT $
r
FROM:
FOR:
CREDIT ACCOUNT NO. BY ORDER OF
COPY
lip
14
6t � 1<,�, t �' 3 c. ,{ r a x .�iP r r§$ ^� i } �� $���lck ytr 3sh�'�a �'•s '�'
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'[Csi
CITY OF PALM SPRINGS
RECVD BY: CR 01000068971 Ow�
PAYOR.: CASHIERS CHECK /� Y
TO➢AY'S DATE: 10/01/14 V
REGISTER DATE: 10/01/14 TIME: 13:07
➢ESCRIPTION AMOUNT
TRUST AND AGENCY $8,000.00
CUST ID: ST GEORGE CONST BID BND
________________
TOTAL ➢UE: $8,000.00
CHECK PAID: $8,000.00
CHECK NO: 1141923238
TENDERED: $8,000.00
CHANGE: $.00
•
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OF 4 n L M s ICI
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4.
Cq'/f ORN�P
INVITATION FOR BIDS NO. 15-03
FOR
FABRICATE AND INSTALL CABINETRY FOR WELWOOD MURRAY MEMORIAL LIBRARY
THIS INVITATION FOR BIDS CONSISTS OF THE FOLLOWING:
PAGE
COVERSHEET.......................................................................................................................... 1
NOTICE INVITING BIDS .........................................................................................................2-3
BIDDER'S CHECK LIST.............................................................................................................4
TERMS & CONDITIONS .........................................................................................................5-8
SCOPE OF WORK AND SPECIAL CONDITIONS ................................................................9-19
BID SCHEDULE PRICING PAGES (MUST BE MANUALLY SIGNED)................................20-21
BIDDER'S REFERENCE LIST ................................................................................................. 22
AFFIDAVIT OF NON-COLLUSION...........................................................................................23
BIDDERS GENERAL INFORMATION FORM .....................................................................24-25
LIST OF SUBCONTRACTORS ................................................................................................26
LOCAL BUSINESS GOOD FAITH EFFORTS .....................................................................27-29
BIDBOND FORM..................................................................................................................... 30
PAYMENT BOND FORM ....................................................................................................31-32
PERFORMANCE BOND ..........................................................................................................33
CONTRACT AGREEMENT.................................................................................................34-37
WORKER'S COMPENSATION CERTIFICATE .......................................................................38
CERTIFICATE OF INSURANCE SAMPLE DOCUMENT.......................................................... 39
SUMMARY OF INSURANCE REQUIREMENTS FOR CITY CONTRACTS.........................40-42
NO RESPONSIBILITY WILL ATTACH TO ANY OFFICER FOR THE PREMATURE OPENING OF OR
THE FAILURE TO OPEN A BID NOT PROPERLY ADDRESSED AND IDENTIFIED.
STREET ADDRESS:
City of Palm Springs
Procurement & Contracting
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
DATE DUE:
TIME DUE: 3:00 P.M., Local Time
Tuesday, September 30, 2014
1
NOTICE INVITING BIDS
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS (IFB 16-03)
NOTICE IS HEREBY GIVEN that the City of Palm Springs, California, is soliciting bids from qualified
contractors for:
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
The City of Palm Springs requires a contractor to furnish all labor, equipment, materials, supervision,
service, proof of insurance and bonding to fabricate and install new cabinetry at the Welwood Murray
Memorial Library, located at 100 S. Palm Canyon Drive, Palm Springs, CA 92262. Please refer to the
attached plans for the scope of work required and other details.
The work requires a contractor with a current, valid State of California C6 Contractor's license. A
payment (labor/material) bond will be required if you are the selected contractor and enter into an
Agreement with the City of Palm Springs.
Each Bid must be accompanied by cash, a certified or cashier's check or Bidder's bond on the
prescribed form and made payable to the City of Palm Springs for an amount equal to at least ten
percent (10%) of the amount Bid (maximum award value). Such guaranty shall be forfeited should the
Bidder to whom the Work is awarded fail to furnish the required proof of insurance, bonds and enter
into a Contract with the City within the period of time provided by the IFB's requirements.
Bids will be received until 3:00 P.M., Tuesday, September 30, 2014 at the Office of Procurement and
Contracting, 3200 Tahquitz Canyon Way, Palm Springs, California, 92262, at which time they will be
publicly opened and read in the Procurement and Contracting Office. No Bid will be considered unless
it is made on a bid form furnished by the City. Bids must be submitted in sealed envelopes and either
hand delivered or mailed to the address above.
The City of Palm Springs reserves the right to reject any or all bids and to waive any informality or
technical defect in a bid.
The receiving time in the Procurement and Contracting Office will be the governing time for
acceptability of Bids. Telegraphic and telephonic Bids will not be accepted. It is the responsibility of the
Bidder to see that any Bid sent through the mail, or by any other delivery method, shall have sufficient
time to be received by the Procurement and Contracting Office prior to the Bid Opening Time. Late
Bids will be returned to the Bidder unopened.
NON-MANDATORY PRE-BID WALK-THROUGH OF WORK SITE: Prospective bidders are highly
encouraged to attend the non-mandatory Pre-Bid Walk-Through of the work site and existing facilities,
which will be conducted by the City to acquaint the Bidders with existing site conditions. The Pre-Bid
Walk-Through will be held Wednesday, September 10, 2014 8:30AM at the Welwood Murray
Memorial Library located at 100 S. Palm Canyon Drive, Palm Springs CA 92262. Failure of a Bidder to
attend the pre-bid walk-through shall constitute acceptance of all pre-existing site conditions and shall
constitute a waiver of any and all future claims relating to said conditions.
Availability of Documents: Bid Documents and Specifications may be obtained from the
Procurement Office by calling (760) 322-8374,
NOTE: Contact Leigh Gileno, Procurement Specialist II via email at
Leigh.Gileno(a-)palmspringsca.gov to register as a Bidder. Failure to register as a Bidder
may result in not receiving bid addenda. Failure to acknowledge addenda with your bid
may cause your bid to be considered non-responsive.
2
Prevailing Wage Rates are not applicable: Funding for the work is with all local funds
and, as provided under City Charter, will NOT require compliance with the prevailing wage
requirements of the State of California.
The successful bidder will enter into a contract with the City of Palm Springs. A sample contract and a
summary of insurance requirements are attached for your reference. All work shall be completed within
40 working days (note: allowed working days Monday through Friday 8:00 a.m. to 6:00 p.m.).
0&9k
Procurement Specialist II
City of Palm Springs, CA
3
INVITATION FOR BIDS (IFB 15-03)
BIDDER'S CHECK LIST
INSTRUCTIONS TO BIDDER:
I GENERAL:
Bidders are advised that notwithstanding any instructions or inferences elsewhere in this
Invitation for Bid, only the documents shown and detailed on this sheet need be submitted with
and made part of their Bid. Other documents may be required to be submitted after Bid time,
but prior to award. Bidders are hereby advised that failure to submit the documents shown and
detailed on this sheet MAY RENDER THE BID NON-RESPONSIVE.
11 REQUIRED DOCUMENTS FOR BID:
Bids MAY NOT BE CONSIDERED if the following documents and/or attachments are not
completely filled out and submitted with the Bid.
NOTE: ONLY THOSE ITEMS MARKED BY AN "X"ARE REQUIRED.
X Bid Schedule Pricing page 21. must be manually signed.
X Erasures or other changes made to the Bid Schedule Pricing Pages must be initialed by
the person signing the Bid.
X References form, page 22, must be completed.
X Affidavit of Non-collusion by Contractor form, page 23 must be manually signed and
countersigned by a Notary Public.
X All Addenda issued shall be acknowledged in the space provided on Bid Schedule
Pricing Page 21 located at the bottom. Failure to acknowledge all Addenda may render
your Bid non-responsive.
X Bidder's General Information, page 24-25, must be completed.
X Bid Bond, Certified Check, Cashiers Check, Money Order or Cash shall be submitted
with the Bid in the amount indicated. Page 30 must be executed and notarized as
indicated, if applicable.
4
CITY OF PALM SPRINGS
IFB 15-03
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
TERMS AND CONDITIONS
1. Bids must be submitted on Bid forms supplied by the Procurement and Contracting Office in a
sealed envelope showing on the outside the name of the Bidder, Bid title, Bid number, time and
date of opening.
2. Bids submitted may be withdrawn by written request received before the hour set for the
opening. After that time, Bids may not be withdrawn by the Bidder for a period of ninety (90)
days and at no time after award of Bid.
3. The City of Palm Springs reserves the right to award to the lowest responsive responsible
bidder or to reject all bids, as it may best serve the interests of the City. Furthermore, the City
reserves the right to reject the Bid of any Bidder who previously failed to perform properly, or
complete on time, agreements of a similar nature, or to reject the Bid of a Bidder who is not in a
position to perform such an agreement satisfactorily. Further, the City reserves the right to reject
pieces of cabinetry from the project.
4. The City reserves the right to reject any or all Bids and to waive any informality or technical
defect in a Bid, as it may best serve the interests of the City. The City also reserves the right to
make such investigations as it deems necessary to determine the ability of the Bidder to perform
the Work and the Bidder shall furnish to the City all such information and data for this purpose
as the City may request. The City reserves the right to reject any Bid if the evidence submitted
by or investigation of such Bidder fails to satisfy the City that such Bidder is properly qualified to
carry out the obligations in the bid documents and to complete the Work contemplated therein.
5. The decision of the Palm Springs City Council, or their designee if applicable, will be final. It is
anticipated that City Council, or designee if applicable, will award the bid at their regularly
scheduled meeting following the closing date for receipt of bids.
6. Bidder's signed bid and written acceptance by the City (purchase order) shall constitute an
agreement.
7. Submission of a signed Bid will be interpreted to mean that Bidder has hereby agreed to all the
terms and conditions set forth in all of the pages which make up this Invitation For Bid.
8. The price quoted by the Bidder in his/her bid shall include any and all applicable sales or use
tax levied by the California Revenue and Taxation Code, and shall be exclusive of Federal
Excise Taxes pursuant to the exemption of political subdivisions in the "Revenue Act of 1935" or
any other acts of Congress.
9. Bidders may submit only ONE (1) bid in response to this IFB. You many NOT submit multiple
bids.
10. When discrepancies occur between unit prices and extended amounts the unit prices shall
govern.
11. Bidder will be required to file an Affidavit of Non-Collusion with their Bid. This shall be signed
and sworn before a Notary Public.
12. PRE-BID WALK THROUGH: Prospective Bidders are strongly advised to attend a Pre-Bid
Walk-Through which will be conducted by the City in order to acquaint the Bidders with existing
site conditions. The pre-proposal walk-through will take place on Wednesday, September 10,
5
2014, at 8:30 A.M. Local Time. Please allow at least 30 MINUTES for site tour. Participants
will meet promptly at 8.30 A.M. at the Welwood Murray Memorial Library located at 100 S. Palm
Canyon Drive, Palm Springs, CA 92262. It shall be the full responsibility of the Bidder to visit
and inspect all locations prior to submission of a Bid. No variation in price or condition shall be
permitted based on a claim of ignorance. Failure of a Bidder to attend the pre-bid walk-
through shall constitute acceptance of all pre-existing site conditions and shall
constitute a waiver of any and all future claims relating to said conditions.
13. QUESTIONS: Bidders, their representatives, agents or anyone else acting on their behalf are
specifically directed NOT to contact any city employee, commission member, committee
member, council member, or other agency employee or associate for any purpose related to
this IFB other than as directed below. Contact with anyone other than as directed below WILL
be cause for rejection of a Bid.
ANY questions, technical or otherwise, pertaining to this Invitation for Bid must be submitted
IN WRITING and directed ONLY to:
Leigh Gileno, Procurement Specialist II
Procurement & Contracting Dept.
3200 East Tahquitz Canyon Way, Palm Springs, CA 92262
via FAX (760) 323-8238
or via EMAIL: Leigh.Gileno cr palmspringsca.gov
Interpretations or clarifications considered necessary in response to such questions will be
resolved by the issuance of formal Addenda to the IFB. The deadline for all questions is 3:00
P.M., Local Time, Wednesday September 17, 2014. Questions received after this date and
time may not be answered. Only questions that have been resolved by formal written Addenda
via the Division of Procurement and Contracting will be binding. Oral and other interpretations
or clarifications will be without legal or contractual effect.
PLEASE NOTE THAT PALM SPRINGS CITY HALL IS CLOSED EVERY FRIDAY AND
THEREFORE IS NOT ABLE TO ACCEPT, TIME OR DATE STAMP ANY SUBMITTALSIBIDS ON
FRIDAYS (OR WEEKENDS). PLEASE TAKE THIS INTO CONSIDERATION WHEN
DELIVERING A SUBMITTAL/BID BY THE DUE DATE AND TIME AS DEFINED IN THIS
DOCUMENT.
14. Notice of Award: After award of the Bid by the Palm Springs City Council if necessary, a
Notice of Award letter and/or Purchase Order will be issued to the successful Bidder. The
successful Bidder shall provide all Certificates of Insurance, Bonds, if required, within fourteen
(14) calendar days.
15. The Bidder agrees that the City has the right to make the final determination as to whether the
material/equipment has been satisfactorily delivered, operable and meets acceptance criteria as
defined in the Bid documents.
16. Performance: Time is of the essence in the performance of the work. Performance schedule
may be a factor in award of bid and may be cause for resection, as determined by the City.
17. Warranty: The successful Bidder shall fully warrant all materials, equipment, and
workmanship including without limitation, any optional equipment purchased by the City under
the terms of this agreement, against poor or inferior quality equipment, materials or
workmanship for a period not less than three years from the date of final acceptance of the
material/equipment by the City.
The successful Bidder shall repair or replace inoperable equipment/material in a timely manner
so as to minimize the possible disruption of City operations resulting from said inoperable
6
equipment/material. Where applicable, all bids shall be accompanied by a copy or description
of the manufacturer's warranty for the items(s) proposed and evidence that such warranty is
assignable to the City.
18. Termination for Default: The City may, by written notice of default to the vendor, terminate any
resulting order in whole or in part should the vendor fail to make satisfactory progress, fail to
deliver within time specified therein or fail to deliver in strict conformance to specifications and
requirements set forth therein. In the event of such termination, the City reserves the right to
purchase or obtain the supplies or services elsewhere, and the defaulting vendor shall be liable
for the difference between the prices set forth in the terminated order and the actual cost thereof
to the City. The prevailing market price shall be considered the fair repurchase price, If, after
notice of termination of this contract under the provisions of this clause, it's determined for any
reason that the Contractor was not in default under the provisions of this clause, the rights and
obligations of the parties shall be the same as if the notice of termination had been issued
pursuant to the Termination for Convenience clause. The rights and remedies of City provided
in this article shall not be exclusive and are in addition to any other rights and remedies provided
by law or under resulting order.
19. Termination for Convenience: The City may, by written notice stating the extent and effective
date terminate any resulting order for convenience in whole or in part, at any time. The City
shall pay the vendor as full compensation for performance until such termination the unit or pro
rate price for the delivered and accepted portion, and a reasonable amount, as costs of
termination, not otherwise recoverable from other sources by the vendor as approved by the
City, with respect to the undelivered or unaccepted portion of the order, provided compensation
hereunder shall in no event exceed the total price. In no event shall the City be liable for any
loss of profits on the resulting order or portion thereof so terminated. The rights and remedies of
City provided in this article shall not be exclusive and are in addition to any other rights and
remedies provided by law or under resulting order.
20. Fiscal Year: Obligation for payment of any contract beyond the current fiscal year end is
contingent upon the availability of funding from which payment can be made. No legal liability
shall arise for payment beyond June 30 of the calendar year unless funds are made available for
such performance.
21. Governing Law: This contract shall be construed and interpreted according to the laws of the
State of California.
22. Contractor's License: The successful Offeror shall posses a current, valid State of California
C-6 Contractor's License.
23. Bid Bond: Each Bid must be accompanied by cash, a certified or cashier's check or Bidder's
bond on the prescribed form and made payable to the City of Palm Springs for an amount equal
to at least ten percent (10%) of the amount Bid (maximum award value of lump sum total).
Such guaranty shall be forfeited should the Bidder to whom the work is awarded fail to furnish
the required proof of insurance, bonds and enter into a Purchase Order Contract with the City
within the period of time provided by the IFB's requirements.
24. Performance Bond and Insurance: The successful Bidder shall furnish within 14 calendar
days after Notice of Award, a Performance Bond in the sum of the amount of Agreement. The
successful Bidder shall maintain the validity and enforcement of said bond for the duration of the
Contract. Also, the successful Bidder shall furnish within 14 calendar days after Notice of
Award certificates of Insurance as per the instructions contained herein.
25. Payment Bond: Concurrently with execution of Agreement, Contractor shall deliver to Agency
a payment bond (Material and Labor Bond) in the sum of the amount of Agreement, in the form
provided by the City Clerk, to satisfy claims of material suppliers and mechanics and laborers
employed by Contractor on the work. The bond shall contain the original notarized signature of
7
an authorized officer of the surety and affixed thereto shall be certified and current copy of'his
power of attorney. The bond shall be unconditional and remain in force until the work is
accepted by Agency and until all claims for materials and labor are paid, and shall otherwise
comply with the Civil Code.
26. Local Preference: Local Preference in Public Works Contracts (Sub-Contracting). The prime
contractor shall use good faith efforts to sub-contract the supply of materials and equipment to
local business enterprises and to sub-contract services to businesses whose work force resides
within the Coachella Valley. The prime contractor shall submit evidence of such good faith
efforts at the time of submission of bids. Good faith efforts may be evaluated by placing
advertisements inviting proposals in local newspapers, sending request for proposals to local
sub-contractors, or by demonstrating that no local sub-contractors are qualified to perform the
work or supply the materials or equipment. Any notice inviting bids which may require the use
of sub-contractors shall include notification of this subsection. The City Council or Director may
reject as non-responsive the bid of any contractor proposing to use sub-contractors that fail to
comply with the requirements of this subsection.
27. Payment Terms - The standard terms at the City of Palm Springs are Net 30 days.
8
CITY OF PALM SPRINGS
IFB 15-03
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
PURPOSE, SPECIFICATIONS AND SPECIAL CONDITIONS:
PURPOSE: The City of Palm Springs requires a qualified and properly licensed contractor to fabricate
and install cabinetry at Welwood Murray Memorial Library located at 100 S. Palm Canyon Drive, Palm
Springs, CA 92262.
LICENSE REQUIREMENTS: Bids are being solicited from contractors that currently hold a valid State
of California C6 Contractors License.
PLANS: There are seventeen sheets of detailed plans for the cabinetry hereby made a part of this bid
document.
Guideline Specifications and Description of Cabinetry
North Wall Book Cases
IDSK 2.4
• Species: Laminate, Glass, Paint
Base section, crown and trim:
Finish: Laminart/ Bronzed Wenge —Textured Finish #2610-T
Top with Glass Doors:
Finish: Laminart/ Swiss Elm - Fine Grain Finish
• Doors:
Base section: full overlay slab door
Top section: full overlay with clear tempered glass insert
With Adj. Shelves in Laminart/ Swiss Elm - Fine Grain Finish
Interior of base cabinets: Maple melamine
Interior of upper cabinet: Painted with low satin sheen, sides + back
Color: Sherwin Williams# 6215 Rocky River
-Decorative Hardware:
Pulls: Doug Mockett Square Pull Series (www.Mockett.com )
Base cabinet: DP105AA/3 - 6 27/32" long x 9/16"
Finish: Satin stainless steel
Upper cabinet: DP1056/3— 13 1132" long x 9/16"
Finish: Satin stainless steel
Locks: Sugatsune : #1300SK Cam Locking Mechanism —or equal
East Wall Bookcases
IDSK 3.3
• Species: Decorative laminate
Counter top: Laminart /Abaca Collection #8009 Java ( www.laminart.com )
Shelving cases and shelves: Laminart/ Bronzed Wenge —Textured Finish #2610-T
Inside back only: Laminart/ Swiss Elm - Fine Grain Finish
Recessed toe kick: Laminart/ Bronzed Wenge—Textured Finish #2610-T
Trim Around Back Wall Above Counter: Laminart / Swiss Elm - Fine Grain Finish
9
South Wall Display Cases
IDSK 4.6
And
PSHS Display Cases
IDSK 13.4
• Species: Laminate, Glass, Paint
Crown trim and recessed base:
Finish: Laminart/ Bronzed Wenge —Textured Finish #2610-T
Section with Doors:
Finish: Laminart/ Swiss Elm - Fine Grain Finish
Full overlay with clear tempered glass insert
Interior of cabinet: Painted with low satin sheen
Color: Sherwin Williams#6215 Rocky River
-Decorative Hardware:
Pulls: Doug Mockett Square Pull Series (www.Mockett.com )
Upper cabinet: DP10513/3 — 13 1/32" long x 9/16"
Finish: Satin stainless steel
Locks: Sugatsune : #1300SK Cam Locking Mechanism —or equal
• Lighting + Electrical
Duplex outlets @ 36" and located @ back side : Finish: black
Strip lighting — See architect's specification / Note position of JBox for lighting
Tourism Rack— Card Displays
IDSK 5.2
• Species: Decorative Laminate + Plexiglas
Back Panel: Laminart — Bronzed Wenge—Textured Finish #2610-T
Rack frame: Laminart/ Swiss Elm - Fine Grain Finish
Plexiglass: 3/16" clear panels routed into wood frame to hold rack cards at angle
Archive Viewing Room Computer Stations
IDSK 7.5
• Species: Composite Wood Fiber Counter Material, Resin, and Steel
Counter: TorZo : Prada - Color: Cocoa / see Note for finishing (www.torozosurfaces.com )
Legs: Doug Mocket/3" diameter CTL-Round— Finish: Satin Stainless Steel — sized to fit
Level" 3" x Y2' to match ( www.mockett.com )
Privacy Panels: Frosted Plexiglas— 3/8
Privacy Panel Hardware: Doug Mockett: SH7A - 1-9/16" Small Contoured Shelf Support— Metallic
Silver Finish
• Decorative Hardware:
Grommets: Doug Mockett : PS-2C - 2-1/2" Flush Mount Grommet, 2 Slots— Satin Chrome Fin
Computer roll out tray: Hafele 632.76.300
https://hacho102.hafeleonline.com/OA HTML/ibeCCtpltmDspRte.isp?section=10226&item=24971&sitex
=10020.22372.US&HAC frm=HAC ibeCCtdLeafSctSsl txt#
Note: Finishing of TorZo counter materials to obtain an inert finish without VOC off gassing requires a
10
min. 2 coats of clear satin water-based polyurethane coating; then cured a minimum of 10 days prior to
installation.
Meeting Room AV Cabinet
IDSK 8.3
• Species: Decorative Laminate
Counter: Laminart Coffee Bean — Burlap Finish - #504-U (www.Laminart.com )
Cabinetry : Laminart Swiss Elm — Fine Grain Finish - #3084-FG
Full Overlay doors with Door Locks
• Decorative Hardware:
Pulls: Doug Mockett Square Pull Series (www.Mockett.com )
DP105AA/3 - 6 27/32" long x 9/16"
Finish: Satin stainless steel
Locks: Sugatsune : #1300SK Cam Locking Mechanism — or equal
• Electrical: See notes on drawings for location behind center doors
Magazine + Newspaper Display Shelves
IDSK 6.6
• Species: Decorative Laminate
Countertop: Laminart /Abaca Collection#8009 Java
Shelving cases and shelves: Laminart/ Bronzed Wenge —Textured Finish #2610-T
Inside back only: Laminart/ Swiss Elm - Fine Grain Finish
Recessed toe kick: Laminart/Bronzed Wenge —Textured Finish #2610-T
Library Office Cabinetry
IDSK 10.2
• Species: Decorative Laminate
Cabinetry : Laminart Swiss Elm — Fine Grain Finish -#3084-FG
Full Overlay doors and panels
Countertop: Laminart /Abaca Collection #8009 Java
• Decorative Hardware:
Pulls: Doug Mockett Square Pull Series ( www.Mockett.com )
DP105AA/3 - 6 27/32" long x 9/16"
Finish: Satin stainless steel
Grommets: Doug Mockett : PS-2C - 2-1/2" Flush Mount Grommet, 2 Slots — Satin Chrome Fin.
Locks: Sugatsune : #1300SK Cam Locking Mechanism —or equal
Quantity: (2) File Cabinets
Finish: Laminart Coffee Bean — Burlap Finish -#504-U (www.Laminart.com )
Interior of file cabinets: Maple colored melamine
Casters: Doug Mockett: CA52B/PC - 5 Hollow Wheel Caster, Polished Chrome w/ Brake & Plate/Tire
color: Black
-Decorative Hardware:
Pulls: Doug Mockett Square Pull Series (www.Mockett.com )
11
DP105AA/3 - 6 27/32" long x 9116"
Finish: Satin stainless steel
Locks: Sugatsune : #1300SK Cam Locking Mechanism —or equal
Reception Desk, File Cabinets + Printer Shelf
IDSK 11.6
-Species: Decorative Laminate, Natural Woods, Granite, Brushed Aluminum + Vinyl Fabric
Granite Top: Ubatuba— Color: Emerald Turquoise ( see designer's sample )
Front, sides and rear of raised section under granite:
Wood: Cherry solids and veneers
Finish: Chocolate Mocha with low satin sheen ( see designer's sample )
Main counter, recessed toekick, inside back:
Laminate: Laminart Swiss Elm — Fine Grain Finish -#3084-FG ( www.Laminart.com )
Note: See page with layout of grain on countertop
End Panels:
Laminate: Laminart Coffee Bean — Burlap Finish #504— U
Support Rods: Aluminum in brushed stainless steel finish
Front Face Of Desk: Pindler : Metallic— Color: Platinum ( 54" Vinyl Fabric )
Quantity: (2) File Cabinets and (1) Printer Shelf:
Finish: Laminart Coffee Bean — Burlap Finish -#504-U (www.Laminart.com )
Interior of file cabinets: Maple colored melamine
Casters: Doug Mockett: CA52B/PC - 5" Hollow Wheel Caster, Polished Chrome w/ Brake & Plate /Tire
color: Black
-Decorative Hardware:
Pulls: Doug Mockett Square Pull Series (www.Mockett.com )
DP105AA/3 - 6 27/32" long x 9/16"
Finish: Satin stainless steel
Grommets: Doug Mockett (www.mookett.com )
PS-1 B - 1-3/4" Flush Mount Grommet, 1 Slot — Satin Chrome Finish #26D
PS-2C -2-1/2" Flush Mount Grommet, 2 Slots— Satin Chrome Finish #26D
Locks: Sugatsune : #1300SK Cam Locking Mechanism —or equal
• Electrical:
See note on drawings for location of J-Box @ center of cabinet
Install 6-port plug strip @ center of cabinet behind printer shelf/ hardwire to J-Box
Power and data feeds to come up thru the floor @ center back of cabinet
Note: Securely anchor desk to existing concrete floor with metal angle brackets @ each end and in the
center.
Paint underside of countertop in Sherwin Williams: SW 6069 French Roast / Satin Finish
Credenza
IDSK 12.3
-Species: Decorative Laminate, Natural Woods, Granite, Brushed Aluminum Pulls
Front and Rear Cabinet Doors and Drawers:
12
Cherry solids and veneers:
Doors: Square edge 5-piece flat panel style / Drawers: Square edge slab style
Finish: Chocolate Mocha with low satin sheen ( see designer's sample )
Main Countertop:
Laminate: Laminart Swiss Elm — Fine Grain Finish -#3084-FG ( www.Laminart.com )
Countertop @ 42"
Laminate: Laminart Coffee Bean — Burlap Finish #504 — U
End Panels:
Laminate: Laminart Coffee Bean — Burlap Finish #504 — U
Toe Kick:
Laminate: Laminart Swiss Elm — Fine Grain Finish -#3084-FG
-Decorative Hardware:
Pulls: Doug Mockett Square Pull Series ( www.Mockett.com )
Doors: DP105AA/3 - 6 27/32" long x 9/16"
Finish: Satin stainless steel
Drawers: DP10513/3 — 13 1132" long x 9/16"
Finish: Satin stainless steel
Grommets: Doug Mockett (www.mockett.com )
PS-1 B - 1-3/4" Flush Mount Grommet, 1 Slot— Satin Chrome Finish
PS-2C - 2-1/2" Flush Mount Grommet, 2 Slots —Satin Chrome Finish
Locks: Sugatsune : #1300SK Cam Locking Mechanism —or equal
• Electrical
Power and Data feed thru cabinet from the floor
Install 4-unit plug strip / hardware to J-Box at back of cabinet
Note: Securely anchor credenza to existing concrete floor with metal angle brackets @ each end and in
the center.
• Standing Table
IDSK 14.5
a Species: Composite Wood Fiber, Decorative Laminate, Steel, Aluminum
Counter: TorZo: Prada - Color: Cocoa /See Note for finishing (www.torozosurfaces.com )
with Accent Bands: Laminart Swiss Elm — Fine Grain Finish #3084-FG ( www.Laminart.com )
Cross Beam: Laminart/ Bronzed Wenge —Textured Finish #2610-T
• Decorative Hardware
Steel Brackets: See drawing for shape and design / Finish: brushed stainless steel
• Electrical
Surface Mounted Data + Electrical Grommet:
Doug Mockett: PCS66 Pyramid Power Units
Finish #90 Glossy Black (www.mockett.com )
With: PCS/66 Top Finish: #94 - Satin Aluminum
(Electrical connections by others)
Note: Finishing of TorZo counter materials to obtain an inert finish without VOC off gassing requires a
min. 2 coats of clear satin water-based polyurethane coating; then cured a minimum of 10 days prior to
installation.
Table bases are to securely anchor to the concrete floor thru the use of(4) metal angle brackets per leg
13
bolt to the floor and bolt up thru inside of legs.
Paint underside of countertop in Sherwin Williams: SW 6069 French Roast/ Satin Finish
• Computer Table
IDSK 15.4
2 Species: Composite Wood Fiber, Decorative Laminate, Steel, Aluminum
Counter: TorZo : Prada - Color: Cocoa / See Note for finishing (www.torozosurfaces.com )
with Accent Bands: Laminart Swiss Elm — Fine Grain Finish #3084-FG ( www.Laminart.com )
Cross Beam: Laminart/ Bronzed Wenge —Textured Finish #2610-T
• Decorative Hardware
Steel Brackets: See drawing for shape and design / Finish: brushed stainless steel
Grommets: Doug Mockett : PS-2C - 2-1/2" Flush Mount Grommet, 2 Slots— Satin Chrome Fin
• Electrical
Surface Mounted Data + Electrical Grommet:
Doug Mockett: PCS66 Pyramid Power Units
Finish #90 Glossy Black (www.mockett.com )
With: PCS/66 Top Finish: #94 - Satin Aluminum
(Electrical connections by others)
Note: Finishing of TorZo counter materials to obtain an inert finish without VOC off gassing requires a
min. 2 coats of clear satin water-based polyurethane coating; then cured a minimum of 10 days prior to
installation.
Table bases are to securely anchor to the concrete floor thru the use of (4) metal angle brackets per leg
bolt to the floor and bolt up thru inside of legs.
Paint underside of countertop in Sherwin Williams: SW 6069 French Roast/ Satin Finish
• Lounge Tables
IDSK 16.3
Quantity: 2
• Species: Decorative Laminate, Plastic
Legs, countertop:
Decorative Laminate: Laminart Burlap — Coffee Bean ( www.laminart.com )
Accent band in center and center pedestal:
Laminart- Swiss Elm — Fine Grain Finish -#3084-FG ( www.Laminart.com )
-Electrical: Power Strip: Doug Mockett : PCS51A (2) power& (2) USB charging ports
Finish: 94/90 Satin with Black
• Electrical:
Power feeds thru center from the floor and runs thru chase to each end of table
Note: Table bases are to securely anchor to the concrete floor thru the use of (4) metal angle brackets
14
per leg bolt to the floor and bolt up thru inside of legs.
Paint underside of countertop in Sherwin Williams: SW 6069 French Roast/ Satin Finish
• Reading Tables
IDSK 17.2
Quantity: 3
" Species: Composite Wood Fiber Countertop, Metal Base
Countertop: 33 x 33" x 1-1/2" top
Species: Composite Wood Fiber Counter Material, Resin, and Steel See Note For Finishing
Counter: TorZo : Prada - Color: Cocoa / see Note for finishing (www.torozosurfaces.com )
Base: 23" dia x 30" tall brushed chrome and polished chrome trumpet pedestal base
SKU: 6100 with option for adjustable height /from 30 to 36 to 42"
www.ta blelegson line.com
Note: Finishing of TorZo counter materials to obtain an inert finish without VOC off gassing requires a
min. 2 coats of clear satin water-based polyurethane coating; then cured a minimum of 10 days prior to
installation.
Paint underside of countertop in Sherwin Williams: SW 6069 French Roast/ Satin Finish
• Library Staff Meeting Room Conference Table
IDSK 18.3
• Species: Laminate, metal base
Countertop: 79" x 39" x 30" tall x 1-1/2" top
Finish: Laminart/Swiss Elm - Fine Grain Finish - #3084-FG
Base: (2) 23" dia x 30" tall brushed chrome and polished chrome trumpet pedestal base
SKU: 6100 / www.tablelegsonline.com
Paint underside of countertop in Sherwin Williams: SW 6069 French Roast I Satin Finish
Meeting Room Podium
IDSK 19.0
" Species: Decorative Laminate, Ready-made Steel Podiu
Procure Steel Ready-mad Podium
Item #: LCTMETFSUP / Material: Steel / Color: Silver
http://www.displays2go.com/P-22413/Closed-Front-Silver-Steel-Podium-has-1-
Shelf?gclid=CNb1kK Oi8ACFUNaMgodlAkAwQ
Wrap 1/2" plywood panels on all four sides of vertical pedestal column and edges mitered and with
15
panels finishes in:
Laminart: Natural Burlap - Coffee Bean ( www.laminart.com )
Apply 314" plywood panels on all four sides of vertical pedestal column and the base and under top;
with mitered corners and finishes in:
Laminart : Swiss Elm Fine Grain Finish -#3084-FG
With Mitered Edges @ Corners ( www.laminart.com )
Project Notes:
Substitutions or variations in design and materials must be approved by designer before proceeding
with any work.
In case of difference between drawings and specifications, the specifications shall prevail.
Finish samples shall be submitted for designer's approval.
Contractor to verify all dimensions prior to fabrication and installation
CUSTOM CABINETS GENERAL SPECIFICATIONS
PART1 GENERAL
1.01 SECTION INCLUDES
A. Specially fabricated cabinet units.
B. Countertops.
C. Cabinet hardware.
D. Preparation for installing utilities.
1.02 RELATED REQUIREMENTS
A. None.
1.03 REFERENCE STANDARDS
A. ANSI A135.4-2012 Basic Hardboard.
B. ANSI A208.1 -American National Standard for Particleboard
C. ANSI A208.2 -American National Standard for Medium Density Fiberboard for Interior Use
D. AWI/AWMAC (QSI)-Architectural Woodwork Quality Standards Illustrated; Architectural Woodwork
Institute and Architectural Woodwork Manufacturers Association of Canada.
E. ANSI/BHMA Al56.9 Cabinet Hardware
F. GSA CID A-A-1936 Adhesives, Contact, Neoprene Rubber, Federal Specifications and Standards
G. ANSI/HPVA HP-1-09 American National Standard for Hardwood and Decorative Plywood
H. ANSUNEMA LD 3-2005- High-Pressure Decorative Laminates (HPDL)
I. WI (MAN)-Manual of Millwork, Woodwork Institute
1.04 ADMINISTRATIVE REQUIREMENTS
A. Pre-installation Meeting: Convene a pre-installation meeting not less than one week before starting
work of this section; require attendance by all affected installers.
1.05 SUBMITTALS
16
A. Submit three (3)sets of shop drawings as well product/color samples.
B. Shop Drawings: Indicate materials, component profiles and elevations, assembly methods,joint details,
fastening methods, accessory listings, hardware location and schedule of finishes.
C. Product Data: Provide data for hardware accessories.
D. Samples: Submit actual samples of architectural cabinet construction, minimum 12 inches square,
illustrating proposed cabinet and countertop substrate and finish.
E. Samples: Submit actual sample items of proposed pulls, hinges, shelf standards, and locksets,
demonstrating hardware design, quality, and finish.
1.06 QUALITY ASSURANCE
A. Perform work in accordance with WI Manual of Millwork, Custom quality, unless other quality is
indicated for specific items.
B. Perform cabinet construction in accordance with WI Manual of Millwork, Custom quality, unless other
quality is indicated for specific items.
C. Manufacturer Qualifications: Company specializing in manufacturing the products specified in this
section with minimum three years of experience.
D. Quality Certification: Provide inspection and quality certification of completed custom cabinets in
accordance with AWI/AWMAC Quality Certification Program.
1.07 MOCK-UP
A. None Required.
1.08 DELIVERY, STORAGE, AND HANDLING
A. Protect units from moisture damage.
1.09 FIELD CONDITIONS
A. During and after installation of custom cabinets, maintain temperature and humidity conditions in
building spaces at same levels planned for occupancy.
PART 2 PRODUCTS
2.01 MATERIALS
A. See Guideline Specifications above.
PART 3 EXECUTION
3.01 INSTALLATION
A. General: Install work as specified in WI Manual of Millwork and provide a WI Certified Compliance
Certificate for installation as specified herein.
B. Install plumb, level, true and straight with no distortions. Shim as required using concealed shims.
Scribe and cut for accurate fit.
C. Secure to ground, stripping, blocking with countersunk, concealed fasteners. Install without distortion so
that doors and drawers fit openings and are accurately aligned.
D. Base Cabinets: Set cabinets straight, plumb, and level. Adjust sub-tops within 1/16-inch of a single
plane. Fasten each individual cabinet to floor at toe space, with fasteners spaced 24 inches on center.
Bolt continuous cabinets together. Secure individual cabinets with not less than 2 fasteners into floor,
where they do not adjoin other cabinets.
1. Where required, assemble units into one integral unit with joints flush, tight, and uniform. Align
similar adjoining doors and drawers to a tolerance of 1/16-inch.
E. Wall Cabinets: Securely fasten woodwork per WI Standards to solid supporting wall framing material,
17
not plaster, lath, or gypsum board. Anchor, adjust, and align wall cabinets as specified for base
cabinets.
1. Reinforcement of stud walls to support wall-mounted cabinets specified in appropriate section, but
responsibility for accurate location and sizing of reinforcement shall be coordinated with applicable
trade.
F. Adjust casework and hardware so that doors and drawers operate smoothly without warp or bind.
Lubricate operating hardware as recommended by manufacturer.
G. Install finish hardware after all finish work has been completed. Inspect drilling operations for surfaces
splinters or delaminations. Pieces bearing such imperfections will be rejected.
3.02 INSTALLATION OF TOPS
A. Field Jointing: Where practicable, make in same manner as factory jointing using dowels, splines,
adhesives, and fasteners recommended by manufacturer. Locate field joints as shown on accepted
shop drawings, factory prepared so there is no project site processing of top and edge surfaces.
B. Fastening: Use concealed clamping devices for field joints located within 6 inches of front, at back
edges and at intervals not exceeding 24 inches. Tighten in accordance with manufacturer's instructions
to exert a constant, heavy clamping pressure at joints. Secure tops to cabinets with "Z" type fasteners
or equal, using 2 or more fasteners at each front, end, and back.
C. Workmanship: Abut tops and edge surfaces in one true plane, with internal supports placed to prevent
any deflection. Provide flush hairline joints in top units using clamping devices. At joints in epoxy tops,
use manufacturer's recommended adhesives and holding devices to provide joint widths not more than
1116-inch wide at any location, completely filled and flush with abutting edges.
1. After installation, carefully dress joints smooth, remove surface scratches, clean and polish entire
surface.
2. Provide holes and cutouts as required for mechanical and electrical work.
3. Provide scribe moldings for closures at junctures of top, curb and splash with walls as
recommended by manufacturer for materials involved. Use chemical resistant, permanently elastic
sealing compound where recommended by manufacturer.
4. Where no splash occurs, scribe the back edge of the counter top to the wall.
5. Secure joints in the counter tops with draw bolts, sized and spaced as recommended by WI for
Custom Grade counter tops.
6. Apply adhesive using cold-press method and a pressure of not less than 30 psi.
3.03 CLEANING
A. Clean casework, counters, shelves, hardware, fittings, and fixtures.
SPECIAL CONDITIONS:
1. Non-Interference: Contractor shall not interfere with the public use of the premises and shall
conduct its operations as to offer the least possible obstruction and inconvenience to the public
or disruption to the peace and quiet of the area within which the services are performed.
2. Coordination With Other Contractors: Contractor is hereby notified that other contractors
may be working on the site and their scheduling and site access needs must be coordinated
with yours. The site is to be shared.
3. Insurance Requirement: The Contractor awarded the Contract shall meet all insurance
requirements of the City, including but not limited to, the provisions of personal and property
liability, including automobile coverage, and Worker's Compensation, in limits acceptable to the
City.
4. License Requirement: The contractor will be required to:
• be licensed in accordance with the Palm Springs Municipal Code, Chapter 3.40 through
18
3.96 entitled Business Tax;
• possess any other applicable license required in the performance of these services.
7. Terms and Conditions: The bidder shall not change the wording in the attached specifications
or conditions. No words or comments shall be added to the general conditions or detailed
specifications. Any explanation or alternative offered shall be set forth in a letter attached to the
front cover of the specifications. Conditional bids will not be accepted.
8. Notice to Proceed: A Notice to Proceed letter will be issued upon receipt of the required
executed agreement, and approved Certificate of Insurance and the required bonding. The
successful Bidder shall begin Work immediately or as soon as is reasonable from the date of
the Notice to Proceed and shall complete all work specified in this document within Fifty 50
days from the date indicated on the Notice to Proceed.
9. Final Determination: The Bidder agrees that the City has the right to make all final
determinations as to whether the Work has been satisfactorily completed.
10. The successful bidder will enter into a contract with the City of Palm Springs. A sample contract
and a summary of insurance requirements are attached for your reference. Contractors
bidding this project are strongly encouraged to review the bonding and insurance
requirements prior to submitting a bid. The successful Contractor will be required to
submit the required bonds and insurance as defined in these documents.
11. All of Contractor's employees, representatives and officials shall be expected to maintain
excellent relations with the public, City officials and employees. Any display of offensive,
discourteous or rude behavior by any representative of the Contractor may be cause for
contract termination. Use of alcoholic beverages by Contractor's representatives is prohibited,
and representatives are prohibited from being on the premises under the influence of alcohol or
any other substances.
12. Care During Installation: The cabinetry will be installed in a recently remodeled building with
all new paint on the walls and all new flooring. Extreme care shall be taken to not mar, scrape
or damage any existing surfaces during installation.
13. Business License Requirement: Contractor shall possess a valid City of Palm Springs
Business License throughout the term of this agreement.
19
BID SCHEDULE/PRICING PAGES
BID SCHEDULE (IFB15-03)
LUMP SUM PRICE TO
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
All materials, equipment and labor necessary to fabricate and install new cabinetry at the Welwood
Murray Memorial Library per the Scope of Work and Specifications as defined in this document. No
changes to the quantities defined in the specifications will be allowed unless directed and approved by
the City. This is a lump sum project with itemized bids.
Item# Item Description Lump Sum Bid Price
IDSK2.4 North Wall Book Cases (2 each) $ X2= $ plus
IDSK3.3 East Wall Book Cases $ plus
IDSK4.6 South Wall Display Cases (teach) $ X2= $ plus
IDSK5.2 Tourism Rack- Card Displays $ plus
IDSK6.6 Magazine and Newspaper Display Shelves $ plus
IDSK7.5 Archive Viewing Computer Stations $ plus
IDSK8.3 Meeting Room AV Cabinet $ plus
IDSK10.2 Library Office Cabinetry $ plus
IDSK11.6 Reception Desk, File Cabinet, Printer Shelf $ plus
IDSK12.3 Credenza $ plus
IDSK13.4 PSHS Display Case $ plus
IDSK14.5 Standing Table $ plus
IDSK15.4 Computer Table $ plus
IDSK16.3 Lounge Tables (2 each) $ X2= $ plus
IDSK17.2 Reading Tables (3 each) $ X3= $ plus
IDSK 18.3 Library Staff Conference Table $ plus
IDSK19.0 Meeting Room Podium $ _
GRAND TOTAL LUMP SUM PRICE (in figures) (Add all seventeen (17) lines above to reach this
total)
(in words):
dollars
20
WARRANTY:
Warranty: The successful Bidder shall fully warrant all materials, equipment, and workmanship against
poor or inferior quality equipment, materials or workmanship that they provide for the installation for a
period not less than ONE (1) year from the date of final acceptance of the cabinetry by the City.
The successful Bidder shall repair or replace inoperable equipment/material in a timely manner so as to
minimize the possible disruption of City operations resulting from said inoperable equipment/material-
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this IFB is required by including the
acknowledgment with your Bid. Failure to acknowledge the Addenda issued may result in your Bid
being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addendum:
Addendum(s) # is/are hereby acknowledged.
Bidders Name and Address:
Bidders Signature Date
21
REFERENCES
The City is seeking a qualified contractor who has the required license, certifications, experience and
capability to fabricate and install cabinetry at the Welwood Murray Memorial Library as per the scope of
work and specifications contained herein. A minimum of three (3) references shall be submitted below
with the bid, including contact name and phone number, for projects of a similar scope to this Invitation
for Bids.
1) Name of contractor or agency:
Contact Person: Phone#
Brief description of project:
2) Name of contractor or agency:
Contact Person: Phone #
Brief description of project:
3) Name of contractor or agency:
Contact Person: Phone#
Brief description of project:
22
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS NO. 15-03
AFFIDAVIT OF NON-COLLUSION
STATE OF CALIFORNIA )
) SS
COUNTY OF RIVERSIDE )
The undersigned, being first duly sworn, deposes and says that he or she is
of , the party making the foregoing bid. That the bid is not
made in the interests of, or on the behalf of, any undisclosed person, partnership company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not
directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not
directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a
sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or
indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the
bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of
any other bidder, or to secure any advantage against the public body awarding the contract of anyone
interested in the proposed contract; that all statements contained in the bid are true; and, further, that
the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to
any corporation, partnership, company, association, organization, bid depository, or any other member
or agent thereof to effectuate a collusive or sham bid.
By: Title
Subscribed and sworn to before me this day of 120 .
Notary Public in and for said
County and State
FIDAVI.FRM
23
BIDDER'S GENERAL INFORMATION
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
IFB 15-03
The Bidder shall furnish the following information. Failure to complete all Items will cause the
Bid to be non-responsive and may cause its rejection.
1. BIDDER/CONTRACTOR'S Name and Street Address:
2. CONTRACTOR'S Telephone Number: ( )
Facsimile Number: ( )
3. CONTRACTOR'S License: Primary Classification
State License Number(s)
Supplemental License Classifications
4. Surety Company and Agent who will provide the required Bonds on this Contract:
Name of Surety
Address
Surety Company
Telephone Numbers: Agent ( ) Surety ( )
5. Type of Contractor(Individual, Partnership or Corporation):
6. Corporation organized under the laws of the State of:
7. List the names and addresses of the principal members of the contractor or names and
titles of the principal officers of the corporation or contractor:
24
BIDDER'S GENERAL INFORMATION (Continued)
8. Number of years experience as a contractor in this specific type of work:
9. List the name and title of the person who will supervise full-time the proposed work for
this project:
10. Is full-time supervisor an employee contract service ?
11. A financial statement or other information and references sufficiently comprehensive to
permit an appraisal of your current financial condition may be required by the City.
*WAIVED*
25
INFORMATION REQUIRED OF BIDDER
LIST OF SUBCONTRACTORS
As required under Section 4100, et seq., of the Public Contract Code, the Bidder shall list below the
name, Contractor's License number and business address of each subcontractor who will perform Work
under this Bid in excess of one-half of one percent of the Contractor's Total Bid Price, or $10,000.00,
whichever is greater, and shall also list the portion of the Work which will be done by such subcontractor.
After the opening of Bids, no changes or substitutions will be allowed except as otherwise provided by
law. The listing of more than one subcontractor for each item of Work to be performed with the words
"and/or" will not be permitted. Failure to comply with this requirement will render the Bid as
non-responsive and may cause its rejection.
Special Note: The Prime Contractor shall perform not less than 50% of the Work identified in this
Bid. In the event a Bidder lists subcontractors who will perform Work under this Bid in excess of 50% of
the Work identified in this Bid, the Bid shall be considered non-responsive.
Bidders shall list the total % of Work to be performed by the Prime Contractor
HERE: % (shall not be less than 50%).
Contractor's Percent
License of Total
Work to be Performed Number Contract Subcontractor's Name &Address
1.
2.
3.
4.
5.
6.
7.
8.
26
LOCAL BUSINESS PREFERENCE PROGRAM -GOOD FAITH EFFORTS
IFB 16-03 Bid Opening Date September 30, 2104
The contract for this project is subject to the provisions of Palm Springs Ordinance No. 1756, and Section
7.09.030 of the Palm Springs Municipal Code, "Local Business Preference Program", subsection (5)
"Local Preference in Public Works Contracts (Sub-Contracting)", which states:
The prime contractor shall use good faith efforts to sub-contract the supply of materials and equipment to
local business enterprises and to sub-contract services to businesses whose work force resides within the
Coachella Valley. The prime contractor shall submit evidence of such good faith efforts at the time of
submission of bids. Good faith efforts may be evaluated by placing advertisements inviting proposals in
local newspapers, sending request for proposals to local sub-contractors, or by demonstrating that no
local sub-contracts are qualified to perform the work or supply the materials or equipment. Any notice
inviting bids which may require the use of sub-contractors shall include notification of this subsection.
The City Council or Director may reject as non-responsive the bid of any contractor proposing to use sub-
contractors that fail to comply with the requirements of this subsection.
Bidders shall provide sufficient information to demonstrate that they have made good faith efforts to
comply with Palm Springs Ordinance No. 1756. In the event no local firm (as defined in Ordinance No.
1756) is listed as a subcontractor on the "List of Subcontractors" submitted with its Bid, Bidders shall
identify local subcontractors not required to be identified on the List of Subcontractors, and/or shall
identify local firms with whom the Bidder has solicited to furnish materials and supplies for incorporation
into the work of this project.
Local Subcontractors not listed on the List of Subcontractors:
Local firms that will furnish materials or supplies to the Bidder for this project:
27
LOCAL BUSINESS PREFERENCE PROGRAM -GOOD FAITH EFFORTS
(CONTINUED)
In the event no local firms (as defined in Ordinance No. 1756) will provide services, or furnish
materials and supplies to the Bidder for this project, the Bidder shall provide information sufficient to
demonstrate its good faith efforts to retain or hire local firms to (a) provide services and (b) to furnish
materials and supplies for this project. Examples of information accepted by the City to demonstrate
good faith efforts shall be included below:
A. The names and dates of each publication in which a request for participation by local firms for this
project was placed by the bidder (please attach copies of advertisements or proofs of publication):
Publications Dates of Advertisement
B. The names and dates of written notices sent to local firms soliciting bids for this project and the dates
and methods used for following up initial solicitations to determine with certainty whether the local
firms were interested (please attach copies of solicitations, telephone records, fax confirmations, etc.):
Names of firms Date of Initial Follow Up Methods
Solicited Solicitation and Dates
28
C. The items of work which the bidder made available to local firms, including, where appropriate, any
breaking down of the contract work items (including those items normally performed by the bidder with
its own forces) into economically feasible units to facilitate participation by local firms.
Items of Work Bidder Normally Breakdown of Items Amount Percentage
Performs Item M Of
(Y/N) Contract
D. The names, addresses and phone numbers of rejected local firms, the reasons for the bidder's
rejection of the local firms, the firms selected for that work (please attach copies of quotes from the
firms involved), and the price difference for each firm if the selected firm is not a local firm:
Names, addresses and phone numbers of rejected local firms and the reasons for the bidder's
rejection of the local firms:
Names, addresses and phone numbers of firms selected for the work above:
NOTE: USE ADDITIONAL SHEETS OF PAPER IF NECESSARY.
29
CITY OF PALM SPRINGS, CALIFORNIA
INVITATION FOR BIDS NO. 15-03
BID BOND FORM
KNOW ALL MEN BY THESE PRESENTS,
That as Principal, and
as Surety, are held and
contractually bound unto The City of Palm Springs, hereinafter called the "City" in the sum of:
dollars
(not less than 10 percent of the total amount of the bid)
for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors, and assigns, jointly and severally, contractually by these presents.
WHEREAS, said Principal has submitted a bid to said City to perform the Work required under the
bidding schedule of the City's Contract Documents entitled:
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
NOW THEREFORE, if said Principal is awarded a contract by said City, and, within the time and in
the manner required in the "Notice Inviting Bids" and the "Instructions to Bidders" enters into a written
Agreement on the form of agreement bound with said Contract Documents, furnishes the required
Certificates of Insurance, and furnishes the required Performance Bond and Payment Bond, then this
obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is
brought upon this bond by said City and City prevails, said Surety shall pay all costs incurred by said
City in such suit, including a reasonable attorney's fee to be fixed by the court.
SIGNED AND SEALED, this day of ,20
(SEAL)
(SEAL)
(SEAL)
(Principal)
(SEAL)
(Surety)
By:
(Signature)
(SEAL AND NOTARIAL By:
ACKNOWLEDGMENT OF SURETY) (Signature)
30
PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS,
That as Contractor,
And as Surety, are held
contractually bound unto the City of Palm Springs, a charter city, organized and existing in the County of
Riverside, State of California, hereinafter called the "City," in the sum of:
dollars,
for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors, and assigns,jointly and severally, contractually by these presents.
WHEREAS, said Contractor has been awarded and is about to enter into the annexed agreement with
said City to perform the Work as specified or indicated in the Contract Documents entitled:
FABRICATE AND INSALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL LIBRARY
NOW THEREFORE, if said Contractor, its subcontractors, its heirs, executors, administrators,
successors, or assigns shall fail to pay for any materials, provisions, provender, equipment, or other
supplies used in, upon, for, or about the performance of the Work contracted to be done, or for any work
or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code, or for any
amounts required to be deducted, withheld, and paid over to the Employment Development Department
from the wages of employees of the Contractor and its subcontractors pursuant to Section 13020 of the
Unemployment Insurance Code with respect to such labor, all as required by the provisions of Title XV,
Chapter 7, Sections 3247-3252, inclusive, of the Civil Code of the State of California and acts
amendatory thereof, and Sections of other Codes of the State of California referred to therein and acts
amendatory thereof, and provided that the persons, companies, or corporations so furnishing said
materials, provisions, equipment, or other supplies, appliances, or power used in, upon, for, or about
performance of the Work contracted to be executed or performed, or any person, company, or
corporation renting or hiring implements or machinery or power for, or contributing to, said work to be
done, or any person who performs work or labor upon the same, or any person who supplies both work
and materials therefore, shall have complied with the provisions of said laws, then said surety will pay
the same in an amount not exceeding the sum hereinbefore set forth, and also will pay, in case suit is
brought upon this bond, a reasonable attorneys fee as shall be fixed by the Court. This Bond shall
inure to the benefit of any and all persons named in Section 3181 of the Civil Code of the State of
California so as to give a right of action to them or their assigns in any suit brought upon this bond.
31
PROVIDED, that any alterations in the Work to be done or the materials to be furnished, or
changes in the time of completion, which may be made pursuant to the terms of said Contract
Documents, shall not in any way release said Contractor or said Surety thereunder, nor shall any
extensions of time granted under the provisions of said Contract Documents release either said
Contractor or said Surety, and notice of said alterations or extensions of the Agreement is hereby
waived by said Surety.
SIGNED AND SEALED, this day of 2014,
CONTRACTOR:
(Check one: individual, partnership, corporation)
(Corporations require two signatures; one from each of the following groups: A. Chairman of
Board, President, or any Vice President; AND B. Secretary, Assistant Secretary, Treasurer,
Assistant Treasurer, or Chief Financial Officer).
By
Signature (NOTARIZED)
Print Name and Title:
By
Signature (NOTARIZED)
Print Name and Title:
SURETY
By
Title
(SEAL AND NOTARIAL ACKNOWLEDGMENT OF SURETY)
32
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS,
That as
Contractor,
And as
Surety,
are held contractorly bound unto the City of Palm Springs, a charter city, organized and existing in
the County of Riverside, California, hereinafter called the "City," in the sum of:
dollars,
for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors,
administrators, successors, and assigns,jointly and severally, contractually by these presents.
WHEREAS said Contractor has been awarded and is about to enter into the annexed Agreement
with said City to perform the Work as specified or indicated in the Contract Documents entitled:
FABRICATE ANDISNTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL
LIBRARY
NOW THEREFORE, if said Contractor shall perform all the requirements of said Contract
Documents required to be performed on its part, at the times and in the manner specified herein,
then this obligation shall be null and void, otherwise it shall remain in full force and effect.
PROVIDED, that any alterations in the Work to be done or the materials to be furnished, or
changes in the time of completion, which may be made pursuant to the terms of said Contract
Documents, shall not in any way release said Contractor or said Surety thereunder, nor shall any
extensions of time granted under the provisions of said Contract Documents, release either said
Contractor or said Surety, and notice of such alterations or extensions of the Agreement is hereby
waived by said Surety.
SIGNED AND SEALED, this day of 2014.
CONTRACTOR: (Check one: _individual, partnership,
_cerporetion)
(Corporations require two signatures; one from each of the following groups:A. Chairman of Board, President, or any Vice President;
AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer).
By SURETY:
Signature(NOTARIZED)
Print Name and Title:
By By
Signature(NOTARIZED)
Print Name and Title: Tale
(SEAL AND NOTARIAL ACKNOWLEDGMENT OF SURETY)
33
AGREEMENT
THIS AGREEMENT made this day of in the year 2014, by and
between the City of Palm Springs, a charter city, organized and existing in the County of
Riverside, under and by virtue of the laws of the State of California, hereinafter designated as the
City, and
hereinafter designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1 --THE WORK
The Contractor shall complete the Work as specified or indicated under the Bid Schedule(s) of the
City's Contract Documents entitled:
FABRICATE AND INSTALL CABINETRY FOR THE WELWOOD MURRAY MEMORIAL
LIBRARY
The Work is generally described as follows:
Fabricate and installing new cabinetry at Welwood Murray Memorial Library, located at 100
S. Palm Canyon Drive, Palm Springs, California, 92262.
ARTICLE 2 --COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in the Notice
to Proceed by the City, and the Work shall be fully completed within the time specified in the
Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and that the
City will suffer financial loss if the Work is not completed within the time specified in Article 2,
herein, plus any extensions thereof allowed in accordance with applicable provisions of the
Standard Specifications, as modified herein. They also recognize the delays, expense, and
difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the Work
is not completed on time. Accordingly, instead of requiring any such proof, the City and the
Contractor agree that as liquidated damages or delay (but not as a penalty), the Contractor shall
pay the City the sum of Se €I' for each calendar day that expires after the time specified in
Article 2, herein.
ARTICLE 3 --CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the Contract
Documents, in current funds the Contract Price(s) named in the Contractor's Bid and Bid
Schedule(s).
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ARTICLE 4 --THE CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the
accepted Bid and Bid Schedule(s), List of Subcontractors, Non-collusion Affidavit, Bidder's
General Information, Bid Security or Bid Bond, this Agreement, Worker's Compensation
Certificate, Performance Bond, Payment Bond, Standard Specifications, the Drawings,
Addenda numbers to , inclusive, and all Change Orders and Work
Change Directives which may be delivered or issued after the Effective Date of the
Agreement and are not attached hereto.
ARTICLE 5 -- PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard
Specifications as amended by the Special Provisions. Applications for Payment will be
processed by the Engineer or the City as provided in the Contract Documents.
ARTICLE 6 -- NOTICES
Whenever any provision of the Contract Documents requires the giving of a written Notice,
it shall be deemed to have been validly given if delivered in person to the individual or to a
member of the contractor or to an officer of the corporation for whom it is intended, or if
delivered at or sent by registered or certified mail, postage prepaid, to the last business
address known to the giver of the Notice.
ARTICLE 7 -- MISCELLANEOUS
Terms used in this Agreement which are defined in the Standard Specifications and the
Special Provisions will have the meanings indicated in said Standard Specifications and
the Special Provisions. No assignment by a party hereto of any rights under or interests in
the Contract Documents will be binding on another party hereto without the written
consent of the party sought to be bound; and specifically, but without limitation, monies
that may become due and monies that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law), and unless
specifically stated to the contrary in any written consent to an assignment, no assignment
will release or discharge the assignor from any duty or responsibility under the Contract
Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal
representatives, to the other party hereto, its partners, successors, assigns, and legal
representatives, in respect of all covenants, agreements, and obligations contained in the
Contract Documents.
IN WITNESS WHEREOF, the City and the Contractor have caused this Agreement to be
executed the day and year first above written.
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ATTEST: CITY OF PALM SPRINGS,
CALIFORNIA
By By
City Clerk City Manager
APPROVED AS TO FORM: Date
By
City Attorney APPROVED BY THE CITY COUNCIL:
Date
Date
Agreement No.
Corporations require two notarized signatures: One signature must be from Chairman of Board, President, or
any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer,
Assistant Treasurer, or Chief Financial Officer.
CONTRACTOR: Name: Check one: _Individual_Partnership_Corporation
Address:
By: By:
Signature (notarized) Signature(notarized)
Name: Name:
Title: Title:
(This Agreement must be signed in the above This Agreement must be signed in the above
space by one of the following: Chairman of the space by one of the following: Secretary, Chief
Board, President or any Vice President) Financial Officer or any Assistant Treasurer)
State of I State of u
County of ❑ss County of nss
36
On On
before me, before me,
personally appeared personally appeared
who proved to me on the basis of satisfactory who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed acknowledged to me that he/she/they executed
the same in his/herltheir authorized capacity(ies), the same in his/her/their authorized capacity(ies),
and that by his/her/their signatures(s) on the and that by his/her/their signatures(s) on the
instrument the person(s), or the entity upon instrument the person(s), or the entity upon behalf
behalf of which the person(s) acted, executed the of which the person(s) acted, executed the
instrument. instrument.
I certify under PENALTY OF PERJURY under I certify under PENALTY OF PERJURY under the
the laws of the State of California that the laws of the State of California that the foregoing
foregoing paragraph is true and correct. paragraph is true and correct.
WITNESS my hand and official seal. WITNESS my hand and official seal.
Notary Signature: Notary Signature:
Notary Seal: Notary Seal:
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WORKER'S COMPENSATION CERTIFICATE
(AS REQUIRED BY SECTION 1861
OF THE CALIFORNIA LABOR CODE)
I am aware of the provisions of Section 3700 of the California Labor Code, which require every
employer to be insured against liability for worker's compensation, or to undertake self-insurance in
accordance with the provisions of said Code, and I will comply with such provisions before
commencing the performance of the Work of this Contract.
Contractor
By
Title
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CERTIFICATE OF INSURANCE
THIS CERTIFICATE ISSUED TO THE OWNEWAGENTS LISTED BELOW DESIGNATED BY THE CONTRACT WITH THE INSURED
NAME AND ADDRESS OF INSURED INSURANCE COMPANIES AFFORDING COVERAGE
COMPANY A
B
C
D
TYPE OF WORK PERFORMED AND LOCATION
�v LIMITS OF LIABILITY IN THOUSANDS(xt DOD)
�. TYPE OF INSURANCE POLICY NUMBER
EACH
OCCURRENCE AGGREGATE
COMPREHENSIVE GENERAL
LIABILITY
Including: $ $
❑ EXPLOSION AND COLLAPSE BODILY INJURY $ $
❑ UNDERGROUND DAMAGE PRGPERTYDAMAGE
❑ PRODUCTS/COMPLETED OPERATIONS or
❑ CONTRACTUALINSURANCE
BODILY YAND $ $
El BROAD FORM PROPERTY DAMAGE PROP PROPERRTY
❑ INJEPENDEWCONIUCTORS DAM4GECCMBINED
❑ PERSONALINXRY
PERSONAL INJURY $
COMPREHENSIVE AUTOMOBILE BODILY INJURY
LIABILITY EACH PERSON $
lrrJudit: EACHACCIDENT
❑ OWNED PROPERTY LMMAGE $
❑ HIRED
❑ NON-OYrNED or
BGDarmuuRY
AM CO $
El MOTORCARRIERACT DAMAGE AGE COMBINED
EXCESS LIABILITY BODILY INJURY
Including: AND PROPERTY
DAMAGE COMBINED $
ElEMPLOYER'S LIABIIJTY
WORKER'S COMPENSATION STATUrORY
and
EMPLOYER'S LIABILITY
E
Including'. EL $ (EACH
ACCIDENn
ElLONGSWREMEMS AND
HARBORYICJRKERS
OTHER ADDITIONAL INSURED ENDORSEMENT—CITY OF PALM SPRINGS
The undersigned Carl that he or she is the representative of the aboveHnamed insurance companies,that his or she has the authority to execute and issue this certificale to
Certificate Folder,and sccaEingly,does hereby oedify on behalf of said insurance companies Net policies of insurance listed above have been issued to the insured named
above and are m face at this time. NothArMstanding my requirement,term,or Condition of any contract a other document with respect to whim Nis Certificate maybe Issued a
may pertain,the insurance afforded by the polities described herein is subject to at the terms,exclusions,and conditions of sum policies. Copies of the policies shown will be
fwushed to the Certificate Holder upon request.
This Cedificale does net amend,extend,or attar the coverage afforded by the policies listed.
Cancellation:Should any of the above described policies be cancelled before the expration date thereof,the issuing company will mail 30 days written notice to the below amed
cemAcate holder
NAME AND ADDRESS OF ADDITIONAL INSURED DATE
ISSUED
BY
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SUMMARY OF INSURANCE
REQUIREMENTS FOR CITY CONTRACTS
Instructions to Contractors/Vendors/Service Providers:
Prior to commencing any work, all contractors, vendors and service providers shall procure and
maintain, at their own cost and expense for the duration of their contract with the City, appropriate
insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work or services. The types of insurance required and the
coverage amounts are specified below:
A. Minimum Scope of Insurance Required
1. General Liability Insurance is required whenever the City is at risk of third-party claims
which may arise out of work or presence of a contractor, vendor and service provider on
City premises.
2. Automobile Liability Insurance is required only when vehicles are used by a contractor,
vendor or service provider in their scope of work or when they are driven off-road on City
property. Compliance with California law requiring auto liability insurance is mandatory and
can not be waived.
3. Workers' Compensation and Employer's Liability Insurances is required for any
contractor, vendor or service provider that has any employees at any time during the period
of this contract. Contractors with no employees must complete a Request for Waiver of
Workers' Compensation Insurance Requirement form.
4. Errors and Omissions coverage is required for licensed or other professional contractors
doing design, architectural, engineering or other services that warrant such insurance.
B. Minimum Limits of Insurance Coverage Required
Under$25,000 Limits TBD by Risk Manager
Over$25,000 to $5,000,000 $1 Million per Occurrence/$2 Million Aggregate
Over$5 Million Limits TBD by Risk Manager
Umbrella excess liability may be used to reach the limits stated above.
C. The following general requirements apply:
1. Insurance carrier must be authorized to do business in the State of California.
2. Insurance carrier must have a rating of or equivalent to B++, VII, by A.M. Best Company.
3. Coverage must include personal injury, protective and employer liability.
4. Certificate must include evidence of the amount of any deductible or self-insured retention
under the policy.
5. Contractor's general liability and automobile insurance coverage must be primary and non-
contributory over any insurance the City may maintain, that is, any such City insurance shall
be excess to limits stated in the certificate.
D. Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto
Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of
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Liability Insurance Coverage with an approved Additional Insured Endorsement (see attached)
with the following endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees and agents are named as an additional
insured' ("as respects a specific contract" or "for any and all work performed with the City"
may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-insurance the
City may have" ("as respects a specific contract" or"for any and all work performed with the
City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration date thereof,
the issuing company will mail 30 days written notice to the Certificate Holder named."
Language such as, "endeavor to" mail and "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out. See Example A below.
4. Both the Workers' Compensation and Employers' Liability policies shall contain the insurer's
waiver of subrogation in favor of City, its elected officials, officers, employees, agents and
volunteers. See Example B below.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policy.
All certificates and endorsements are to be received and approved by the City before work
commences. All certificates of insurance must be authorized by a person with authority to bind
coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain
the required documents prior to the commencement of work shall not waive the contractor's
obligation to provide them.
E. Acceptable Alternatives to Insurance Industry Certificates of Insurance:
• A copy of the full insurance policy which contains a thirty (30) days' cancellation notice
provision (ten (10) days for non-payment of premium) and additional insured and/or loss-
payee status, when appropriate, for the City.
• Binders and Cover Notes are also acceptable as interim evidence for up to 90 days from
date of approval
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F. Endorsement Language for Insurance Certificates
- -------- ---- --- ------ -
SHOULD ANY OF THE ABOVE REFERENCED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE
Example A: ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS" WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN BUT
FAILURE IRE TO MAII SUCH NOTICE SHAI I IMPOSE NO OR' IGATION nD
1 IADII ITV OF AAIV KIND 11120N THE INSURER, ITQ AGENTS oR
REPRESENTATIVES.
i The broker/agent can include a qualifier stating "10 days notice for l
nonpayment of premium."
IT IS UNDERSTOOD AND AGREED THAT THE COMPANY '
WAIVES THE RIGHT OF SUBROGATION AGAINST THE ABOVE Example B:
ADDITIONAL INSURED (S), BUT ONLY AS RESPECTS THE JOB
OR PREMISES DESCRIBED IN THE CERTIFICATE ATTACHED
HERETO."
G. Alternative Programs/Self-Insurance. Under certain circumstances; the City may accept risk
financing mechanisms such as Risk Retention Groups, Risk Purchasing Groups, off-shore
carriers, captive insurance programs and self-insurance programs as verification of insurance
coverage. These programs are subject to separate approval once the City has reviewed the
relevant audited financial statements and made a determination that the program provides
sufficient coverage to meet the City's requirements.
THIS SPACE INTENTIONALLY LEFT BLANK
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