HomeMy WebLinkAbout1/4/2017 - STAFF REPORTS �OQ P P L M S'D4
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Cq<<FORe�P City Council Staff Report
Date: January 4, 2017 CONSENT CALENDAR
Subject: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH
MICHAEL BAKER INTERNATIONAL, INC., FOR THE HIGHWAY
SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 7 TRAFFIC
SIGNAL MODIFICATIONS, CITY PROJECT NO. 15-32, FEDERAL-AID
PROJECT NO. HSIPL-5282 (046)
From: David H. Ready, City Manager
Initiated by: Engineering Services Department
SUMMARY
Award of this contract will allow the City to proceed with professional environmental and
engineering design services to commence with the Preliminary Engineering (PE) phase
for the Highway Safety Improvement Program (HSIP) Cycle 7 Traffic Signal
Modifications, City Project 15-32, Federal-Aid Project No. HSIPL-5282 (046), (the
"Project').
RECOMMENDATION:
1) Approve Agreement No. with Michael Baker International, Inc., in the amount
of $373,683 for environmental and engineering design services for the Highway
Safety Improvement Program (HSIP) Cycle 7 Traffic Signal Modifications, City
Project No. 15-32, Federal-Aid Project No. HSIPL-5282 (046); and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
In April 2015, the state of California Department of Transportation ("Caltrans") released
a call for projects to be funded through "Cycle 7" of the federal Highway Safety
Improvement Program ("HSIP"). The HSIP is a federal allocation of funds to Caltrans for
implementing traffic safety improvements on local and state highways. In an effort to
further improve the safety of the traveling public, the Engineering Services Department
submitted to Caltrans an application for HSIP funds to improve 19 different City traffic
signal intersections with the latest in traffic safety equipment, including installation of
ITEM NO. •N
City Council Staff Report
January 4, 2017- Page 2
Approve PSA for CP15-32
advanced dilemma zone detection and upgrading of ADA curb ramps. The locations of
the 19 traffic signal intersections to be improved are identified in Figure 1.
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Figure 1
The City's application was among a limited number of 20 projects awarded funding in
the Riverside/San Bernardino County area (Caltrans District 8) and 1 of only 182
projects awarded statewide - Palm Springs (1 project), Indio (2 projects) and La Quinta
(2 projects) were awarded HSIP funding in the Coachella Valley. The City was awarded
the full grant request of $3,325,200 which is 100% grant funded (requiring no local
match).
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City Council Staff Report
January 4, 2017 - Page 3
Approve PSA for CP15-32
Staff has identified this capital project as the Highway Safety Improvement Program
(HSIP) Cycle 7 Traffic Signal Modifications, City Project 15-32, Federal-Aid Project No.
HSIPL-5282 (046), (the "Project").
As a condition of award, Caltrans now requires agencies to meet key delivery deadlines.
The City has received its Authorization to Proceed with Preliminary Engineering,
meeting the first of three milestones per the award letter. As part of Authorization for
Funding, the City of Palm Springs and the State of California is required to enter into
standard agreements in order to receive federal funding.
On October 5, 2016, the City Council approved Program Supplement Agreement No.
F044 to facilitate the use of federal funds for the Project. With this approval, the City
can obtain reimbursement of up to $295,000 in federal-aid funds toward the
environmental and engineering design phase (Preliminary Engineering) for the Project.
Staff prepared a Request for Proposals (identified as RFP #03-17) soliciting proposals
from qualified professional engineering firms to provide the City with environmental and
engineering design services related to the Project. RFP #03-17 was posted and
advertised on September 14, 2016. The scope of services requested includes the
preparation of environmental documents and technical studies necessary to obtain
environmental clearances; preparation of plans, specifications and estimate; and
construction support for implementing the Project. On October 18, 2016, the City
received proposals from the following four firms, identified below in alphabetical order:
• Advantec Consulting Engineers, Inc.; Irvine, CA
• Albert A. Webb & Associates; Riverside, CA
• KOA Corporation; Monterey Park, CA
• Michael Baker International, Inc.; Palm Desert, CA
An Evaluation Committee consisting of Engineering Services Department staff
independently reviewed the proposals received, and evaluated the proposals on the
basis of the criteria established in RFP #03-17. On November 10, 2016, the Evaluation
Committee met with the Procurement and Contracting Manager to complete and review
the evaluation process, and unanimously agreed that Michael Baker International, Inc.,
("MBI") is the most qualified professional firm to provide the requested services for the
Project.
Staff reviewed MBI's cost proposal and completed contract negotiations to establish that
the cost for the requested services was fair and reasonable when compared to the costs
submitted by the other firms. MBI's original cost proposal was $436,035 for this phase,
and after evaluating the cost proposal staff negotiated a reduction in fee of $62,352 to a
final contract fee of $373,683. The negotiated fee for the requested services to be
provided by MBI is 11.2% of the preliminary construction budget of$3,325,200 identified
in the City's grant application for the Project, and is considered a fair and reasonable
fee.
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City Council Staff Report
January 4, 2017- Page 4
Approve PSA for CP15-32
Staff recommends that the City Council approve the Professional Services Agreement
with MBI in the amount of $373,683; a copy of the Professional Services Agreement is
included as Attachment 2.
Local Business Preference Compliance
Section 7.09.030 of the Palm Springs Municipal Code, "Local Business Preference
Program," indicates that in awarding contracts for services, including consultant
services, preference to Local Business shall be given whenever practicable, and that
the consultant shall solicit proposals from sub-consultants from local firms. In
accordance with the exceptions in the Code, given the federal funding associated with
this Project local preferences are not allowed, and the provisions of the City's Local
Business Preference Program were not included in the City's RFP #03-17.' However,
MBI is considered a local firm, having an office located in Palm Desert, CA.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities; therefore, the Highway Safety Improvement Program (HSIP)
Cycle 7 Traffic Signal Modifications, City Project No. 15-32, Federal-Aid Project No.
HSIPL-5282 (046) is considered categorically exempt from CEQA. A Notice of
Exemption will be prepared by MBI, and will be filed by staff with the Riverside County
Clerk.
The Project is funded with federal-aid funds, requiring local oversight by the State of
California, Department of Transportation ("Caltrans"). As a federally funded project, the
Project is subject to environmental review pursuant to the National Environmental Policy
Act ("NEPA"). MBI will prepare all environmental documents and technical studies
necessary to obtain the required NEPA environmental clearance for the Project.
t The primary basis behind the prohibition of local hiring preferences is that they are
inconsistent with the principles of free and open competition, which is required in the 0 4
federal-aid program pursuant to federal law found at 23 USC 112, "Letting of Contracts".
City Council Staff Report
January 4, 2017 - Page 5
Approve PSA for CP15-32
FISCAL IMPACT:
This project is federally funded with HSIP federal-aid funds. The environmental and
engineering design (Preliminary Engineering) phase of the Project has been
programmed with $295,000 of HSIP federal-aid funds. The City's original grant
application estimated the cost of this phase at $295,000; as a result of the City's
completion of the consultant selection process and contract negotiation with MBI
establishing a cost of $373,683 for this phase, staff will coordinate with Caltrans to
increase the federal funding for this phase to ensure 100% of the cost is funded through
the HSIP grant.
Meanwhile, to accommodate the City Council's approval of the Professional Services
Agreement with MBI in the amount of $373,683, staff recommends allocating the
Special Gas Tax Fund (Fund 133) in the amount of $78,863 to supplement the currently
available federal-aid HSIP funds. Sufficient funding is budgeted and available in the
HSIP federal grant account 261-4491-50337 and Gas Tax fund account 133-4298-
50337.
SUBMITTED:
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq.
Assistant City Manager/City Engineer City Manager
Attachments:
1. Agreement
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ATTACHMENT 1
06
PROFESSIONAL SERVICES AGREEMENT
Michael Baker International, Incorporated
Highway Safety Improvement Program (HSIP) Cycle 7 Traffic Signal Modifications,
City Project No. 15-32, Federal-Aid Project No. HSIPL-5282 (046)
THIS PROFESSIONAL SERVICES AGREEMENT ( "Agreement") is entered into, and
effective on , 2017, between the CITY OF PALM SPRINGS, a California
charter city and municipal corporation, ("City") and Michael Baker International, Inc., a
Corporation from the State of Pennsylvania ("Consultant"). City and Consultant are individually
referred to as "Party" and are collectively referred to as the "Parties".
RECITALS
A. City has determined that there is a need for preofessional environmental and
engineering design services for the Highway Safety Improvement Program (HSIP) Cycle 7
Traffic Signal Modifications, City Project No. 15-32, Federal-Aid Project No. HSIPL-5282
(046), ("Project").
B. Consultant has submitted to City a proposal to provide environmental,
engineering and consution support to City for the Project under the terms of this Agreement.
C. Consultant is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided in
this Agreement.
D. City desires to retain Consultant to provide such professional services.
In consideration of these promises and mutual obligations, covenants, and conditions, the
Parties agree as follows:
AGREEMENT
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Consultant agrees to perform the professional services set forth in the Scope of
Services described in Exhibit "A" (the "Services" or "Work") , which is attached and
incorporated by reference. As a material inducement to the City entering into this Agreement,
Consultant represents and warrants that Consultant is a provider of first class work and
professional services and that Consultant is experienced in performing the Work and Services
contemplated and, in light of such status and experience, Consultant covenants that it shall
follow the highest professional standards in performing the Work and Services required in this
Agreement. For purposes of this Agreement, the phrase "highest professional standards" shall
mean those standards of practice recognized as high quality among well-qualified and
experienced professionals performing similar work under similar circumstances-
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1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request for Proposals;
and, (4) the Consultant's signed, original proposal submitted to the City ("Consultant's
Proposal"), (collectively referred to as the "Contract Documents"). The City's Request for
Proposals and the Consultant's Proposal, which are both attached as Exhibits `B" and "C",
respectively, are incorporated by reference and are made a part of this Agreement. The Scope of
Services shall include the Consultant's Proposal. All provisions of the Scope of Services, the
City's Request for Proposals and the Consultant's Proposal shall be binding on the Parties.
Should any conflict or inconsistency exist in the Contract Documents, the conflict or
inconsistency shall be resolved by applying the provisions in the highest priority document,
which shall be determined in the following order of priority: (1") the provisions of the Scope of
Services (Exhibit "A"); (2"a) the provisions of the City's Request for Proposal (Exhibit "B");
(3'd) the terms of this Agreement; and, (0) the provisions of the Consultant's Proposal (Exhibit
"C„).
1.3 Compliance with Law. Consultant warrants that all Services rendered shall be
performed in accordance with all applicable federal, state, and local laws, statutes, ordinances
lawful orders, rules, and regulations.
1.4 Licenses, Permits, Fees, and Assessments. Consultant represents and warrants
to City that it has obtained all licenses, permits, qualifications, and approvals of whatever nature
that are legally required to practice its profession and perform the Work and Services required by
this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost
and expense, keep in effect at all times during the term of this Agreement, any license, permit,
qualification, or approval that is legally required for Consultant to perform the Work and
Services under this Agreement. Consultant shall have the sole obligation to pay for any fees,
assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and
arise from or are necessary for the Consultant's performance of the Work and Services required
by this Agreement. Consultant shall indemnify, defend, and hold harmless City against any such
fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the
fullest extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that
Consultant (a) has thoroughly investigated and considered the Scope of Services to be
performed, (b) has carefully considered how the Services should be performed, and (c) fully
understands the facilities, difficulties, and restrictions attending performance of the Services
under this Agreement. If the Services involve work upon any site, Consultant warrants that
Consultant has or will investigate the site and is or will be fully acquainted with the conditions
there existing, prior to commencement of any Services. Should the Consultant discover any
latent or unknown conditions that will materially affect the performance of the Services,
Consultant shall immediately inform the City of such fact and shall not proceed except at
Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components to prevent losses or damages. Consultant
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shall be responsible for all such damages, to persons or property, until acceptance of the Work by
the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Parties agree to use reasonable care and
diligence to perform their respective obligations under this Agreement. Parties agree to act in
good faith to execute all instruments, prepare all documents, and take all actions as may be
reasonably necessary to cant'out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance
of the Services, without invalidating this Agreement, to order extra work beyond that specified in
the Scope of Services or make changes by altering, adding to, or deducting from such Work. No
such extra work may be undertaken unless a written order is first given by the City to the
Consultant, incorporating any adjustment in (i) the Maximum Contract Amount, as defined
below, and/or (ii) the time to perform this Agreement. Any adjustments must also be approved
in writing by the Consultant. Any increase in compensation of up to twenty-five percent (25%)
of the Maximum Contract Amount or $25,000, whichever is less, or in the time to perform of up
to thirty (30) days, may be approved by the City Manager, or his designee, as may be needed to
perform any extra work. Any greater increases, occurring either separately or cumulatively,
must be approved by the Palm Springs City Council. It is expressly understood by Consultant
that the provisions of this section shall not apply to the services specifically set forth or
reasonably contemplated within the Scope of Services.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Consultant shall be compensated by City in accordance with the Schedule of Compensation,
which is attached as Exhibit "D" and incorporated in this Agreement by reference.
Compensation shall not exceed the maximum contract amount of Three Hundred Sevety Three
Thousand Six Hundred Eighty Three Dollars, ($373,683) ("Maximum Contract Amount"),
except as may be provided under Section 1.8. The method of compensation shall be as set forth
in Exhibit "D." Compensation for necessary expenditures for reproduction costs, telephone
expenses, and transportation expenses must be approved in advance by the Contract Officer
designated under Section 4.2 and will only be approved if such expenses are also specified in the
Schedule of Compensation. The Maximum Contract Amount shall include the attendance of
Consultant at all Project meetings reasonably deemed necessary by the City. Consultant shall not
be entitled to any increase in the Maximum Contract Amount for attending these meetings.
Consultant accepts the risk that the services identified in the Scope of Services may be more
costly and/or time-consuming than Consultant anticipates, that Consultant shall not be entitled to
additional compensation, and that the provisions of Section 1.8 shall not be applicable to the
services identified in the Scope of Services. The maximum amount of city's payment obligation
under this section is the amount specified in this Agreement, if the City's maximum payment
obligation is reached before the Consultant's Services under this Agreement are completed,
Consultant shall complete the Work and City shall not be liable for payment beyond the
Maximum Contract Amount.
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2.2. Method of Payment. Unless another method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Consultant wishes to receive
payment, Consultant shall submit to the City an invoice for services rendered prior to the date of
the invoice. The invoice shall be in a form approved by the City's Finance Director and must be
submitted no later than the tenth (10) working day of such month. Such requests shall be based
upon the amount and value of the services performed by Consultant and accompanied by such
reporting data including an itemized breakdown of all costs incurred and tasks performed during
the period covered by the invoice, as may be required by the City. City shall use reasonable
efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or
as soon as is reasonably practical. There shall be a maximum of one payment per month.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services
is requested by City, Parties shall execute a written amendment to this Agreement, specifying all
proposed amendments, including, but not limited to, any additional fees. An amendment may be
entered into:
A. To provide for revisions or modifications to documents, work product, or
work, when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such
appropriations are not made, this Agreement shall automatically terminate without penalty to the
City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Consultant is an essential condition
of this Agreement. Consultant shall prosecute regularly and diligently the Work of this
Agreement according to the agreed upon attached Schedule of Performance (Exhibit "E"),
incorporated by reference.
3.2 Schedule of Performance. Consultant shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the
time period(s) established in the Schedule of Performance. When requested by Consultant,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180)
days cumulatively; however, the City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered under this Agreement shall be extended because of any
delays due to unforeseeable causes beyond the control and without the fault or negligence of the
Consultant (financial inability excepted) if Consultant, within ten (10) days of the
commencement of such delay, notifies the Contract Officer in writing of the causes of the delay.
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Unforeseeable causes include, but are not limited to, acts of God or of the public enemy,
unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots,
strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City.
The City Manager shall ascertain the facts and the extent of delay, and extend the time for
performing the Services for the period of the enforced delay when and if in the judgment of the
City Manager such delay is justified. The City Manager's determination shall be final and
conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to
recover damages against the City for any delay in the performance of this Agreement, however
caused, Consultant's sole remedy being extension of the Agreement under this section.
3.4 Term. Unless earlier terminated under this Agreement, this Agreement shall
commence upon the effective date of this Agreement and continue in full force and effect until
completion of the Services. However, the term shall not exceed four (4) years from the
commencement date, except as otherwise provided in the Schedule of Performance described in
Section 3.2 above. Any extension must be through mutual written agreement of the Parties.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement
for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty
(30) days written notice. Where termination is due to the fault of Consultant and constitutes an
immediate danger to health, safety, and general welfare, the period of notice shall be such shorter
time as may be determined by the City. Upon such notice, City shall pay Consultant for Services
performed through the date of termination. Upon receipt of such notice, Consultant shall
immediately cease all work under this Agreement, unless stated otherwise in the notice or by
written authorization of the Contract Officer. After such notice, Consultant shall have no further
claims against the City under this Agreement. Upon termination of the Agreement under this
section, Consultant shall submit to the City an invoice for work and services performed prior to
the date of termination. Consultant may terminate this Agreement, with or without cause, upon
sixty(60) days written notice to the City, except that where termination is due to material default
by the City, the period of notice may be such shorter time as the Consultant may determine.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is
designated as being the principal and representative of Consultant authorized to act in its behalf
and make all decisions with respect to the Services to be performed under this Agreement:
Michael Sutton, Vice President/Office Manager. It is expressly understood that the
experience, knowledge, education, capability, expertise, and reputation of the foregoing principal
is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing
principal shall be responsible during the term of this Agreement for directing all activities of
Consultant and devoting sufficient time to personally supervise the services performed
hereunder. The foregoing principal may not be changed by Consultant without prior written
approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her
designee ("Contract Officer"). Consultant shall be responsible for keeping the Contract Officer
fully informed of the progress of the performance of the services. Consultant shall refer any
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decisions that must be made by City to the Contract Officer. Unless otherwise specified, any
approval of City shall mean the approval of the Contract Officer,
4.3 Prohibition Against Subcontracting or Assignments. The experience,
knowledge, capability, expertise, and reputation of Consultant, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall
not assign full or partial performance of this Agreement, nor any monies due, voluntarily or by
operation of law, without the prior written consent of City. Consultant shall not contract with
any other entity to perform the Services required under this Agreement without the prior written
consent of City. If Consultant is permitted to subcontract any part of this Agreement by City,
Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the
same manner as it is for persons directly employed. Nothing contained in this Agreement shall
create any contractual relationships between any subcontractor and City. All persons engaged in
the Work will be considered employees of Consultant. City will deal directly with and will make
all payments to Consultant. In addition, neither this Agreement nor any interest in this
Agreement may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or
by operation of law, whether for the benefit of creditors or otherwise, without the prior written
consent of City. Transfers restricted in this Agreement shall include the transfer to any person or
group of persons acting in concert of more than twenty five percent (25%) of the present
ownership and/or control of Consultant, taking all transfers into account on a cumulative basis.
In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release Consultant or any surety of
Consultant from any liability under this Agreement without the express written consent of City.
4.4 Independent Contractor. The legal relationship between the Parties is that of an
independent contractor, and nothing shall be deemed to make Consultant a City employee.
A. During the performance of this Agreement, Consultant and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent
themselves as City officers or employees. The personnel performing the Services under this
Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction
and control. Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Consultant or any of its officers, employees, or agents, except as set forth in this
Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any
other type of fixed business location at City's offices. City shall have no voice in the selection,
discharge, supervision, or control of Consultant's employees, servants, representatives, or agents,
or in fixing their number, compensation, or hours of service. Consultant shall pay all wages,
salaries, and other amounts due its employees in connection with this Agreement and shall be
responsible for all reports and obligations respecting them, including but not limited to social
security income tax withholding, unemployment compensation, workers' compensation, and
other similar matters. City shall not in any way or for any purpose be deemed to be a partner of
Consultant in its business or otherwise ajoint venturer or a member of any joint enterprise with
Consultant.
B. Consultant shall not have any authority to bind City in any manner. This
includes the power to incur any debt, obligation, or liability against City.
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C. No City benefits shall be available to Consultant, its officers, employees,
or agents in connection with any performance under this Agreement. Except for professional
fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or
other compensation to Consultant for the performance of Services under this Agreement. City
shall not be liable for compensation or indemnification to Consultant, its officers, employees, or
agents, for injury or sickness arising out of performing Services. If for any reason any court or
governmental agency determines that the City has financial obligations, other than under Section
2 and Subsection 1.8 in this Agreement, of any nature relating to salary, taxes, or benefits of
Consultant's officers, employees, servants, representatives, subcontractors, or agents, Consultant
shall indemnify City for all such financial obligations.
5. INSURANCE
5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and
expense, the insurance described below. The insurance shall be for the duration of this
Agreement and includes any extensions, unless otherwise specified in this Agreement. The
insurance shall be procured in a form and content satisfactory to City. The insurance shall apply
against claims which may arise from the Consultant's performance of Work under this
Agreement, including Consultant's agents, representatives, or employees. In the event the City
Manager determines that the Work or Services to be performed under this Agreement creates an
increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of
the insurance policies may be changed accordingly upon receipt of written notice from the City
Manager or his designee. Consultant shall immediately substitute any insurer whose A.M. Best
rating drops below the levels specified in this Agreement. Except as otherwise authorized below
for professional liability (errors and omissions) insurance, all insurance provided under this
Agreement shall be on an occurrence basis. The minimum amount of insurance required shall be
as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in
full force and effect throughout the term of this Agreement, standard industry form professional
liability (errors and omissions) insurance coverage in an amount of not less than one million
dollars ($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual
aggregate, in accordance with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the City that
Consultant is unaware of any professional liability claims made against Consultant and is
unaware of any facts which may lead to such a claim against Consultant; or (b) if Consultant
does not provide the certification under (a), Consultant shall procure from the professional
liability insurer an endorsement providing that the required limits of the policy shall apply
separately to claims arising from errors and omissions in the rendition of services under this
Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the
policy shall be continued in full force and effect at all times during the term of this Agreement,
and for a period of three (3) years from the date of the completion of the Services provided
hereunder. In the event of termination of the policy during this period, Consultant shall obtain
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continuing insurance coverage for the prior acts or omissions of Consultant during the course of
performing Services under the terms of this Agreement. The coverage shall be evidenced by
either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail"
coverage with the present or new carrier or other insurance arrangements providing for complete
coverage, either of which shall be subject to the written approval by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence"
basis, the policy shall be continued in full force and effect during the term of this Agreement, or
until completion of the Services provided for in this Agreement, whichever is later. In the event
of termination of the policy during this period, new coverage shall immediately be obtained to
ensure coverage during the entire course of performing the Services under the terms of this
Agreement.
B. Workers' Compensation Insurance. Consultant shall obtain and maintain,
in full force and effect throughout the term of this Agreement, workers' compensation insurance
in at least the minimum statutory amounts, and in compliance with all other statutory
requirements, as required by the State of California. Consultant agrees to waive and obtain
endorsements from its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation insurance policies. If
Consultant has no employees, Consultant shall complete the City's Request for Waiver of
Workers' Compensation Insurance Requirement form.
C. Commercial General Liability Insurance. Consultant shall obtain and
maintain, in full force and effect throughout the term of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at
least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general
aggregate for bodily injury and property damage including coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and completed
operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount of
one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include
coverage for owned, non-owned, leased, and hired cars.
E. Employer Liability Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of employer liability
insurance written on a per occurrence basis with a policy limit of at least one million dollars
($1,000,000.00) for bodily injury or disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager or his/her designee prior to
commencing any work or services under this Agreement. Consultant guarantees payment of all
deductibles and self-insured retentions. City reserves the right to reject deductibles or self-
8 14
insured retentions in excess of$10,000, and the City Manager or his/her designee may require
evidence of pending claims and claims history as well as evidence of Consultant's ability to pay
claims for all deductible amounts and self-insured retentions proposed in excess of$10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the
insurance policies required of Consultant under this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be
primary insurance with respect to the City and its officers, council
members, officials, employees, agents, and volunteers. Any insurance or
self-insurance maintained by the City and its officers, council members,
officials, employees, agents, and volunteers shall be in excess of
Consultant's insurance and shall not contribute with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to
City and its officers, council members, officials, employees, agents, and
volunteers.
5.3.3 All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to each insured,
including additional insureds, against whom a claim is made or suit is
brought to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations
shall limit the application of such insurance coverage.
5.3.4 No required insurance coverages may include any limiting endorsement
which substantially impairs the coverages set forth in this Agreement (e.g.,
elimination of contractual liability or reduction of discovery period),
unless the endorsement has first been submitted to the City Manager and
approved in writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements
to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the
requirements of the endorsements. Certificates of insurance will not be
accepted in lieu of required endorsements, and submittal of certificates
without required endorsements may delay commencement of the Project.
It is Consultant's obligation to ensure timely compliance with all
insurance submittal requirements as provided in this Agreement.
5.3.6 Consultant agrees to ensure that subcontractors, and any other parties
involved with the Project who are brought onto or involved in the Project
by Consultant, provide the same minimum insurance coverage required of
Consultant. Consultant agrees to monitor and review all such coverage
9 15
and assumes all responsibility for ensuring that such coverage is provided
in conformity with the requirements of this section. Consultant agrees that
upon request, all agreements with subcontractors and others engaged in
the Project will be submitted to the City for review.
5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on
the part of the City to inform Consultant of non-compliance with any
insurance requirement in no way imposes any additional obligations on the
City nor does it waive any rights in this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been
renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted
prior to expiration. Endorsements as required in this Agreement
applicable to the renewing or new coverage shall be provided to City no
later than ten(10) days prior to expiration of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained
in this section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage normally provided by any
given policy. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue, and is not
intended by any party or insured to be limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and
provisions of this Agreement to the extent that any other section or
provision conflicts with or impair the provisions of this section.
5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the Work performed under this
Agreement and for any other claim or loss which may reduce the
insurance available to pay claims arising out of this Agreement. City
assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are
likely to involve City, or to reduce or dilute insurance available for
payment of potential claims.
5.3.12 Consultant agrees that the provisions of this section shall not be construed
as limiting in any way the extent to which the Consultant may be held
responsible for the payment of damages resulting from the Consultant's
activities or the activities of any person or person for which the Consultant
is otherwise responsible.
5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided
by authorized insurers in good standing with the State of California. Coverage shall be provided
10 16
by insurers admitted in the State of California with an A.M. Best's Key Rating of B++, Class
VII, or better, unless such requirements are waived in writing by the City Manager or his
designee due to unique circumstances.
5.5 Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the
coverages required by this Agreement. The certificates and endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Consultant's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or(2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured..." ("as respects City of Palm Springs Contract No. " or "for any and all
work performed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-
insurance the City may have..." ("as respects City (? Palm Springs Contract No. " or 'for any
and all work performed with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Holder
named." Language such as, "endeavor to" mail and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies. All certificates of insurance and endorsements are to be
received and approved by the City before work commences. All certificates of insurance must
be authorized by a person with authority to bind coverage, whether that is the authorized
agent/broker or insurance underwriter. Failure to obtain the required documents prior to the
commencement of work shall not waive the Consultant's obligation to provide them.
11 17
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by
law, Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and
hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively
the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims,
demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders,
penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including
but not limited to Claims arising from injuries to or death of persons (Consultant's employees
included), for damage to property, including property owned by City, from any violation of any
federal, state, or local law or ordinance, and from errors and omissions committed by Consultant,
its officers, employees, representatives, and agents, that arise out of or relate to Consultant's
performance under this Agreement. This indemnification clause excludes Claims arising from
the sole negligence or willful misconduct of the City, its elected officials, officers, employees,
agents, and volunteers. Under no circumstances shall the insurance requirements and limits set
forth in this Agreement be construed to limit Consultant's indemnification obligation or other
liability under this Agreement. Consultant's indemnification obligation shall survive the
expiration or earlier termination of this Agreement until all actions against the Indemnified
Parties for such matters indemnified are fully and finally barred by the applicable statute of
limitations or, if an action is timely filed, until such action is final. This provision is intended for
the benefit of third party Indemnified Parties not otherwise a party to this Agreement.
6.2 Desian Professional Services Indemnification and Reimbursement. If the
Agreement is determined to be a "design professional services agreement" and Consultant is a
"design professional" under California Civil Code Section 2782.8, then:
A. To the fullest extent permitted by law, Consultant shall indemnify, defend
(at Consultant's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of the
project is required, (individually "Indemnified Party'; collectively "Indemnified Parties") against
any and all liabilities, claims,judgments, arbitration awards, settlements, costs, demands, orders
and penalties (collectively "Claims"), including but not limited to Claims arising from injuries or
death of persons (Consultant's employees included) and damage to property, which Claims arise
out of, pertain to, or are related to the negligence, recklessness or willful misconduct of
Consultant, its agents, employees, or subcontractors, or arise from Consultant's negligent,
reckless or willful performance of or failure to perform any term, provision, covenant or
condition of this Agreement ("Indemnified Claims"), but Consultant's liability for Indemnified
Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or
willful misconduct of the City and its elected officials, officers, employees, agents and
volunteers.
B. The Consultant shall require all non-design-professional sub-contractors,
used or sub-contracted by Consultant to perform the Services or Work required under this
Agreement, to execute an Indemnification Agreement adopting the indemnity provisions in sub-
section 6.1 in favor of the Indemnified Parties. In addition, Consultant shall require all non-
design-professional sub-contractors, used or sub-contracted by Consultant to perform the
Services or Work required under this Agreement, to obtain insurance that is consistent with the
12 18
Insurance provisions as set forth in this Agreement, as well as any other insurance that may be
required by Contract Officer.
7. REPORTS AND RECORDS
7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Consultant shall keep such books and records as shall be necessary to properly perform the
Services required by this Agreement and to enable the Contract Officer to evaluate the
performance of such Services. The Contract Officer shall have full and free access to such books
and records at all reasonable times, including the right to inspect, copy, audit, and make records
and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement, or as the
Contract Officer shall require. Consultant acknowledges that the City is greatly concerned about
the cost of the Work and Services to be performed under this Agreement. For this reason,
Consultant agrees that Consultant shall promptly notify the Contract Officer the estimated
increased or decreased cost if Consultant becomes aware of any facts, circumstances, techniques,
or events that may or will materially increase or decrease the cost of the contemplated Work or
Services. If Consultant is providing design services, Consultant shall promptly notify the
Contract Officer the estimated increased or decreased cost for the project being designed if
Consultant becomes aware of any facts, circumstances, techniques, or events that may or will
materially increase or decrease the cost of the design services.
7.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by
Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall
be the property of City and shall be promptly delivered to City upon request of the Contract
Officer or upon the termination of this Agreement. Consultant shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials. Any use of such completed documents for other
projects and/or use of incomplete documents without specific written authorization by the
Consultant will be at the City's sole risk and without liability to Consultant, and the City shall
indemnify the Consultant for all resulting damages. Consultant may retain copies of such
documents for their own use. Consultant shall have an unrestricted right to use the concepts
embodied tin this Agreement. Consultant shall ensure that all its subcontractors shall provide for
assignment to City of any documents or materials prepared by them. In the event Consultant
fails to secure such assignment, Consultant shall indemnify City for all resulting damages.
7.4 Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Consultant in the performance of services under this
Agreement shall not be released publicly without the prior written approval of the Contract
Officer. All information gained by Consultant in the performance of this Agreement shall be
considered confidential and shall not be released by Consultant without City's prior written
authorization.
13 19
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during
the regular business hours of City, Consultant shall provide City, or other agents of City, such
access to Consultant's books, records, payroll documents, and facilities as City deems necessary
to examine, copy, audit, and inspect all accounting books, records, work data, documents, and
activities directly related to Consultant's performance under this Agreement. Consultant shall
maintain such books, records, data, and documents in accordance with generally accepted
accounting principles and shall clearly identify and make such items readily accessible to such
parties during the term of this Agreement and for a period of three (3) years from the date of
final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation
to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such County, and Consultant covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its
fair language and common meaning to achieve the objectives and purposes of the Parties. The
terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and shall
not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Default of Consultant. Consultant's failure to comply with any provision of this
Agreement shall constitute a default.
A. If the City Manager, or his designee, determines that Consultant is in
default in the performance of any of the terms or conditions of this Agreement, he/she shall
notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer
period as City may designate, to cure the default by rendering satisfactory performance. In the
event Consultant fails to cure its default within such period of time, City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without
further notice and without prejudice of any remedy to which City may be entitled at law, in
equity, or under this Agreement. Consultant shall be liable for all reasonable costs incurred by
City as a result of such default. Compliance with the provisions of this section shall not
constitute a waiver of any City right to take legal action in the event that the dispute is not cured,
provided that nothing shall limit City's right to terminate this Agreement without cause under
Section 3.5.
B. If termination is due to the failure of the Consultant to fulfill its
14 20
obligations under this Agreement, City may, after compliance with the provisions of Section
8.3A, take over the work and prosecute the same to completion by contract or otherwise. The
Consultant shall be liable to the extent that the total cost for completion of the Services required
hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable
efforts to mitigate such damages). The City may withhold any payments to the Consultant for
the purpose of set-off or partial payment of the amounts owed the City as previously stated. The
withholding or failure to withhold payments to Consultant shall not limit Consultant's liability
for completion of the Services as provided in this Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless
in writing and signed by a duly authorized representative of the Party against whom enforcement
of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant,
condition, or term contained in this Agreement, shall not be construed to be a waiver of any
subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and
complete compliance with any of the covenants, conditions, or terms contained in this
Agreement be construed as changing the terms of this Agreement in any manner or preventing
the Parties from enforcing the full provisions.
8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other Party.
8.6 Legal Action. In addition to any other rights or remedies, either Party may take
legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement.
8.7 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be
entitled, in addition to such other relief as may be granted, to recover from the non-prevailing
Party all reasonable costs and expenses. These include but are not limited to reasonable attorney
fees, expert consultant fees, court costs and all fees, costs, and expenses incurred in any appeal or
in collection of any judgment entered in such proceeding. To the extent authorized by law, in the
event of a dismissal by the plaintiff or petitioner of the litigation or non judicial proceeding
within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be
the prevailing Party in such litigation or proceeding.
15 21
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any
default or breach by the City or for any amount which may become due to the Consultant or to
its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the
City has or shall have any direct or indirect financial interest in this Agreement nor shall
Contractor enter into any agreement of any kind with any such officer or employee during the
term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not
paid or given, and will not pay or give, any third party any money or other consideration in
exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under
this Agreement, Consultant shall not discriminate against any employee or applicant for
employment because of race, religion, color, sex, age, marital status, ancestry, national origin,
sexual orientation, gender identity, gender expression, physical or mental disability, or medical
condition. Consultant shall ensure that applicants are employed, and that employees are treated
during their employment, without regard to their race, religion, color, sex, age, marital status,
ancestry, national origin, sexual orientation, gender identity, gender expression, physical or
mental disability, or medical condition. Such actions shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent permissible under
law, and in lieu of any other warranty by City or Consultant against patent or copyright
infringement, statutory or otherwise:
A. It is agreed that Consultant shall defend at its expense any claim or suit
against City on account of any allegation that any item furnished under this Agreement, or the
normal use or sale arising out of the performance of this Agreement, infringes upon any
presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages
finally awarded in any such suit or claim, provided that Consultant is promptly notified in
writing of the suit or claim and given authority, information and assistance at Consultant's
expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is
related to the negligence, recklessness or willful misconduct of Consultant. However,
Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a
deliverable, such that City's alteration of such deliverable created the infringement upon any
presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination
with other material not provided by Consultant when it is such use in combination which
infringes upon an existing U.S. letters patent or copyright.
16 22
B. Consultant shall have sole control of the defense of any such claim or suit
and all negotiations for settlement in the event City fails to cooperate in the defense of any suit or
claim, provided, however, that such defense shall be at Consultant's expense. Consultant shall
not be obligated to indemnify City under any settlement that is made without Consultant's
consent, which shall not be unreasonably withheld. If the use or sale of such item is enjoined as
a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to
use and sell the item, or shall substitute an equivalent item acceptable to City and extend this
patent and copyright indemnity thereto.
10.2 Notice. Any notice, demand, request, consent, approval, or communication that
either party desires, or is required to give to the other party or any other person shall be in
writing. All notices shall be personally delivered, sent by pre-paid First Class U.S. Mail,
registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by
facsimile with attached evidence of completed transmission. All notices shall be deemed
received upon the earlier of(i) the date of delivery to the address of the person to receive such
notice if delivered personally or by messenger or overnight courier, (ii) five (5) business days
after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by
facsimile. Any notice, request, demand, direction, or other communication sent by facsimile
must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, and instant messages are not acceptable
manners of notice required hereunder. Notices or other communications shall be addressed as
follows:
To City: City of Palm Springs
Attention: City Manager& City Clerk
3200 E. Tahquitz Canyon Way
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Consultant: Michael Baker International, Inc.,
5-410 Gerald Ford Drive, Suite 100
Palm Desert, California 92111
Attention: Michael Sutton, Vice President/Office Manager
Telephone: (760) 346-7481
Facsimile: (760) 346-8315
10.3 Integrated Agreement. This Agreement constitutes the entire agreement
between the Parties and supersedes all prior negotiations, arrangements, agreements,
representations, and understandings, if any, made by or among the Parties with respect to the
subject matter in this Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law. If any provision
17 23
of this Agreement shall be determined to be invalid by a final judgment or decree of a court of
competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition
or invalidity, without invalidating the reminder of that provision, or the remaining provisions of
this Agreement unless the invalid provision is so material that its invalidity deprives either Party
of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for in this
Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement
be construed as conferring, any rights, including, without limitation, any rights as a third-party
beneficiary or otherwise, upon any entity or person not a party to this Agreement.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the
Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees
that such Party is bound, for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i)
the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he
or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which
he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing
is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement
does not violate any provision of any other Agreement to which the Party for which he or she is
signing is bound.
18 24
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
"CITY"
City of Palm Springs
Date: By:
David H. Ready
City Manager
APPROVED AS TO FORM: ATTEST
By: By:
Douglas C. Holland, James Thompson,
City Attorney City Clerk
APPROVED BY CITY COUNCIL:
Date: Agreement No.
Corporations require two notarized signatures. One signature must be from Chairman of Board,President,or any Vice President. The
second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer.
CONSULTANT NAME:
Check one Individual_Partnership_Corporation
Address
By By
Signature(Notarized) Signature(Notarized)
19 25
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26
EXHIBIT "A"
SCOPE OF SERVICES
The Michael Baker Team has developed this scope of work in accordance to the City's RFP and Caltrans Local
Assistance Procedures Manual Our experience with the Garnet Street Bridge Replacement and Pomona ADA/ATP
projects have proven that the Michael Baker approach to scope of work will be successful for the City's Traffic Signal
Improvements(HSIP Cycle 7)project.
TASK DESCRIPTION DELIVERABLES
RESPONSIBLE
STAFF
A. PROJECT MANAGEMENT _ __�
Task A.1 CONSULTANT will be responsible for overall ✓ One(1)Kick-Off Paul Mlilr
Project Meetings, project management,quality control,liaison with Meeting/Minutes • Rebecca Young
Coordination,and CALTRANS and other affected agencies, and I ✓ Fourteen(14)Monthly
Management progress monitoring and maintenance of Project i PDT Meetings/Minutes
files CONSULTANT will meet with the CITY to ✓ One(1)City Council
confirm the scope of design.CONSULTANT will Meeting/City Council
supervise, coordinate, monitor and review Study Session
I project for conformance with CALTRANS and ✓ Quality Control Plan
CITY standards, policies and procedures. ✓ Request for
CONSULTANT will attend monthly PDT ! Authorization for
meetings. Monthly invoices will be prepared to Construction
document progress on the PROJECT.
CONSULTANT will prepare RFA for j
I Construction subsequent to Phase I and Phase j
• II tasks.
---------------------------------
Task A.2 CONSULTANT will develop a project schedule Baseline Project Paul Mittica
Project Schedule for delivery of major milestones. The schedule Schedule
will be updated on a monthly basis and ✓ Monthly Updates and
distributed at the PDT meetings. Distribution
B.PHASE I-ENVIRONMENTAL AND PRELIMINARY ENGINEERING
Task 1.1 CONSULTANT will implement a traffic data ✓ Traffic Counts Carta Dietrich
Traffic Counts and collection program to obtain interseclion turning ✓ Level of Service
Level of Service movement data at the 19 study intersections for Analysis
use in the left turn treatment altematives
analysis. Vehicle, bicyclist, and pedestrian
counts will be collected during a typical weekday
(Tuesday through Thursday) of a non-holiday
week. Data will be collected during 3 hours of
the AM Peak period and 3 tours of the PM Peak
period_ The data collection program will be
conducted while local schools are in session to
assure an accurate representation of typical
conditions.
A technical memorandum will be prepared to
document the analysis process and to provide
the recommended left turn phasing treatments
for each of the study intersections.
----------- ----------------
Task 1.2 CONSULTANT will review existing reports, ✓ Photographs Various
Research of studies, mapping, standards, plans, as-bunts ✓ Inventory list of related
Record and other information for the PROJECT materials
Information provided by the CITY and obtain through ✓ GIS Mapping
available records and GIS databases
27
DELIVERABLESRESPONSIBLE
TASK DESCRIPTION
CONSULTANT will mantan a database of
available material.
Task 1.3 Environmental M
Task 1.3A CONSULTANT will prepare and submit the PES ✓ PES Form Essra Mostafavi
Preliminary For+ and all required attachments to
Environmental CALTRANS for review and comment,using the ;
Study(PES)Form ! standard form available on the SER website and i
I following the procedures outlined in Chapter 6 of
i the Loral Assis an Procedures Manual i
'.�—� _ prop — -----i ------- ----------- ---------------------------
Task 1.3.ii CONSULTANT will are an Initial Site + Initial Srfe Assessment 1 Essra Mostafavi
Initial Site Assessment(ISA)Checklist in accordance with Checklist
Assessment the CALTRANS SER- The ISA Checklist will
Checklist evaluate site history, existing observable
conditions, current site use, and current and
i former uses of surrounding properties to identify
the potential presence of recognized
environmental conditions associated with the
su ect site-
- -----------------••-----..
Task 1.3.ill CONSULTANT will prepare a CALTRANS NES- NES-Ml Wade Caffrey
Natural M€report.The report will include a brief analysis
Environmental ! of project impacts to biological resource,if any,
Study—Minimal 1 recommendations for further studies that may be
Impacts(NES-Ml) i needed prior to development, permit
requwements, and suggested mitigation
measures it nece
Task 1.3.iv CONSULTANT will prepare the APE Map which APE Map • Curt Duke1[huke
Area of Potential will depict the area impacted by the Project, CRM
Effects(APE)Map including staging, construction access areas,
and any uttdy and property relocation wok.The
map will be plotted on an aerial photograph
generated by GIS at a scale of 1'=200', with a
bar scale. The map will depict the locations of
any cultural resources identified in the APE.
CALTRANS will approve the APE map prior to
completion of the HPSR.
----------------- -- ------------------------- ------
Historic —
Task 1.3.v CONSULTANT will prepare an HPSR which will � HPSRCurt DuicelDuke
Property summarize consultations and decisions v ASR CRM
Survey Report pursuant to Section 106- It will document
(HPSRaArchaeolo delineation of the APE, completion of the
gical Survey identifimbon phase, completion of National
Repot(ASR) Register of historic Planes eligibility,evaluation
of the resources within time project APE, and, if
relevant, a finding of no historic properties
a((eded or no adverse effect with standard
conditions. The HPSR will be used to request
SHPO's concurrence on determinations of
eligibility or ineligibility for properties within the
project area of the APE to be evaluated.
The ASR will include an archaeological survey
and archival research conducted by a qualified
archaeologist
Task 1.3.vi CONSULTANT will coordinate with CALTRANS ✓ Categorical Exclusion • Essra Mostafavi
in the Eepairation of the CatEx and will
28
TASK DESCRIPTION DELIVERABLES RESPONSIBLE
STAFF
Categorical all necessary informationfdems required for
Exclusion(CatEx) inclusion in the CatEx, includes the
(NEPA) Environmental Comrnflmnents Retards(ECRU-------- --------------- --------------------_
Task 1.3.vii CONSULTANT will prepare a Categorical ✓ Categorical Exemption Sean Noonan
Categorical Exemption (CE) for CEQA compliance in
Exemption(CE) accordance with Public Resources Code(PRC)
(CEQA) 21084,14 California Code of Regulations(CCR)
15300 et seq. Since the project is anticipated to
remain within the existing nghtof-way and no
expansion of capacity will occur, these
improvements are anticipated to be consistent
with exemptions from the CEQA guidelines.
Taskl.3.viii CONSULTANT will prepare a Water Quality Water Quality Technical Tanya
Water Quality Technical Memorandum (WQTM). The memo Memorandum Nlezikjian
Technical "I qualitatively discuss the Project's impacts on
Memorandum receiving water quality during construction and
post-construction conditions based on the
region s applicable stommwater regulations and
consistent with the National Pollutant Discharge
Elimination System (NPDES) permit
requirements. It will characterize the baseline
water quality conditions, identify the potential
water quality issues from developing the payed,
and identify applicable mitigation measures
Best Man22Ment Practices).
Task 1.4 Preliminary Engineering
Task IAA CONSULTANT will prepare base maps showing ✓ Topographic Map in Christopher
Surveying and existing topographic and planninetric features, AutoCAD Format Alberts
Topographic centednes and rights-of-way included in the ✓ Field survey
Mapping project site limits. ✓ Right-of-way Base Map
✓ Pothole Surveys --
--- ---------------------- — ---------------------------
Task IAA CONSULTANT well coordivateiprepare with the ✓ Inventory list of existing Mane Korgan
thifities utility owners, CITY, CALTRANS' Utility utilities
Coordination Coordination staff,and according to Chapter 14 ✓ Utility Matrix
LAPM including: Coordination
• Utility Record InformationlAs-Bunts Review Letters/Notices/
I • Initial As-Buik Requests Requests
• Verification Letters ! ✓ Utility Certification
• Final Notices to Owners
• Utility Matrix
• Utility Certification
It is assurned that utility adjustments(to grade) i
are included in the project, and that all utility
relocations world be avoided.As a result,utility
I agreement notices are not part of this scope of I
work- � •..
Provide Pothole Mari.Kong n Task IA.iii i CONSULTANT will a exhibit for i Pothole Exhibit Mane K an
Utility Potholing i the CITY for approval prior to nitiatng potholing ✓ Twenty(20)Potholes
i activities. All coordination activities are captured
in the Ublihes Coordination task.The exhbit will
depict the location of possible utility conflicts.
The task assumes no more than twenty (20)
potholes. Additional pottales will be collected at
29
RESPONSIBLE
TASK DESCRIPTION DELIVERABLES
j an additional fee- Survey will be conducted 1
before and after potholing to document utility
locations-
Task y _
Task 1.4.iv CONSULTANT will Provide fight-of-way Right-of-WayRebecca Young
Right-of-Way research utilizing GIS or equal type information Certification
to identify right-of-way and include existing
property Ines with right-of-way and easement
areas. A Right of Way Certification will be
completed. It is assumed all work will be
completed within existing R!W and that utility
relocations will be avoided
Task 1.4.v CONSULTANT will provide conceptual layout ✓ Conceptual Layout • Octavio
Preliminary Design plans showing tentative traffic signal pole Plans, Nineteen(19) Hemandez
(Conceptual locations, signing and striping, ADA compliant Josh McNeill
Layout Plans, pedestrian access ramps and additional
35%) information pertinent to the HSIP Grant
Application.
.............................
C.PHASE II-ENGINEERING DESIGN-PLANS,SPECIFICATIONS,AND ESTIMATES PS&E
.............................
Task 11.1 CONSULTANT will provide (at a minimum) of I ✓ Title Sheet Octavio
Improvement Plan V=20'plan view scale-Title Sheet,Construction ✓ Detail Sheets,Two(2) Hernandez
Preparation(65%) Note Sheets, Details Sheets, Roadway Plan ✓ Roadway Plans, Brandon Reyes
View and Section Sheets, Profile Sheets for Nineteen(19) Josh McNeil
Curb Returns, Signing and Striping sheets with v Curb Return Profile
Detail Sheet(s), Traffic Signal Plans and Signal Sheets,Six(6)
Timing Plans. ✓ Striping and Signing i
Plans/Details. Fifteen
The base Construction Drawings will include (15)
signature blocks, approvals & permits block, ✓ Traffic Signal Plans,
locations of improvements,easements,property Nineteen(19)
lines, rights-of-way,all property addresses,and Traffic Signal Details,
all survey and title search data- As part of the Nineteen(19)
completion of the base construction drawings, ✓ Engineer's Estimate
CONSULTANT will field review their proposed and Quantities
alignment for accuracy of existing improvements
and conditions, and include CITY to check
ipolicies and preferences for proposed
alignment.
Roadway
CONSULTANT will prepare 65 percent level
layouts,curb return profiles and typical sections.
It is assumed that no pavement deflection
testing or pavement rehabilitation of the roadway
will be required-
Private property owners will be compensated
through the right of way apprmsal and
acquisition process for any impacts to their
property requiring any type of demolition,new or
reconstructed improvements. No separate plans
for any of these "off-site' demolition items or
improvements will be prepared. Separate right-
of-way demolition plans and separate right-of-
way demolition construction may be required
and will be the res o�nsibifi_ty e#the GITY ——1.--------- -------�-
30
DESCRIPTION DELIVERABLES
STAFF
Material with Aerially Deposited Lead (Existing
I and Placement) will not be prepared as part of I I
I the Construction Details nor Aerially Deposited
Lead Removal plan sheets.
j Strthing and Signia Plans
CONSULTANT will prepare 65 percent level j
Striping and Signing Plans to show existing and
proposed new signs. The plans will identify 1
&ations of painted and thermoplastic stripes
and markings, pavement markers and
delineators- The plans will include sign details-
Traffic Signal Plans
j CONSULTANT will prepare 65 percent level
Traffic Signal Plans to show detailed traffic
j signal modification designs including existing
equipment to remain, existing equipment to be
removed,new equipment to be installed,and the j
conductor and equipment schedules- It is
assumed that no geotechnical testing or
j calculations will be required- i
Quantity and Cost Estimates
CONSULTANT will prepare 65 percent level
jengineer's construction cost estimate and
quantity calculations.
I
Excluded Plans
j • Traffic Control Plans/Construction Phasing I
I Detour Plans will rat be prepared
j • A SWPPP/WQP will not be prepared
• Utility Location Plans will rat be prepared
• Landscape/AesthetiGlrrigation Plans will not
j be prepared
• Drainage Plans will rat be prepared ij
• Material with ADL
• ADL Removal Plans
• RJW Demo Plans
--------------------- ----------------------------------- ---------------------------
Task 11.2 CONSULTANT will prepare 100% construction 100%PSBE Package • Octavio
Improvement Plan drawings, engineer's estimates, which Hernandez
Preparation(100% incorporate all review comments on the 65% • Brandon Reyes
PS&E) construction drawings and input from any • Josh McNeil
permitting agencies/entlaestutiities- At 100%
stage CONSULTANT will also include an
engineer's estimate and technical provisions in
akxzx2ce with and Cattrans uirements-
Task 11.3 CONSULTANT will prepare Final PS&E v Final PS&E Package • Octavio
Improvement Plan construction drawings wha incorporate all Hernandez
Preparation(Final review comments on the 100% construction • Brandon Reyes
PS&E) drawings and input from any permitting • Josh McNeil
agenciesfentitieslutilibes. At Final PS&E stage
CONSULTANT will also include final
specifications and engineer's estimate in
accordance with requirements.
31
TASK DESCRIPTION
RESPONSIBLE
STAFF
Task 11.4 CONSULTANT will attend the pre-bid meeting a Pre-Bid Meeting Paul Mittica
Bid Support with the appropriate technical personnel. When Attendance
requested by the CITY, CONSULTANT will Responses to bidder
respond to bidder inquiries.When requested by inquiries
CITY, CONSULTANT will prepare bid Addendum documents
addendum documents and plans. and plans,up to two(2)
addendums
D. Phase III—CONSTRUCTION SUPPORT
Task 111.1 j CONSULTANT will attend the pre-construction Pre-Construction Paul Mittica
Pre-Construction meeting with the appropriate technical Meeting Attendance
Meeting personnel.
Task 111.2 CONSULTANT will draft responses to contractor RFI responses • Brandon Reyes
Construction inquiries and RFIs as requested by the Resident s Contract Change • Josh McNeill
Support and As- Engineer. CONSULTANT will draft and assist Orders
Builts the CITY in issuing Contract Change Orders as v As-Built Drawings
requested by the CITY.
While CITY is responsible for maintaining field
as-built plans, CONSULTANT will keep records
of changes based solely on information provided
by the CITY and CONSULTANT in response to
RFI's and additional drawings prepared at the
CITY request. These marked up plans from
CITY will form the basis for the development of
the Final Record Drawings. CONSULTANT
assumes no responsibility for the accuracy of the
information provided by the Resident Engineer.
In developing the final record drawing PS&E,
CONSULTANT will follow all requirements
specified by the CITY and submit to the CIY no
later than 60 days after construction contract
acceptance by the CITY.
It is assumed that the CITY will pay for Tribal
Monitoring. ____________
32
EXHIBIT "B"
CITY'S REQUEST FOR PROPOSALS
33
CITY OF PALM SPRINGS, CA
NOTICE INVITING PROPOSALS FOR RFP#03-17
TRAFFIC SIGNAL IMPROVEMENTS (HSIP Cycle 7)
CITY PROJECT NO. 15-32
FEDERAL AID PROJECT NO. HSIPL-5282 (46)
NOTICE IS HEREBY GIVEN that the City of Palm Springs is requesting proposals (RFP #03-17)
from qualified professional firms to provide the City with traffic engineering design services related to
the Traffic Signal Improvements (HSIP Cycle 7) project, City Project No. 15-32, Federal Aid Project
No. HSIP:-5282 (046).
PROJECT LOCATION: Palm Springs, CA
SCOPE OF SERVICES: The scope of work will consist of the preparation of Environmental
Documents and Technical studies, and all other related documents and/or reports, to comply with
applicable local, state and federal regulations, policies, procedures, manuals and standards
necessary to obtain CEQA/NEPA environmental approvals; preparation of Plans, Specifications and
Estimates (PS&E) for the Project; and construction support. It is imperative that all activities
associated with this project conform to the Caltrans Local Assistance Procedure Manual, otherwise,
federal funding will be jeopardized.
OBTAINING RFP DOCUMENTS AND ADDENDA: The RFP documents may be downloaded via
the internet at www.palmspringsca.gov (go to Departments, Procurement, Open Bids & Proposals),
or by calling the Office of Procurement and Contracting, (760) 322-8373. Upon downloading the
RFP via the internet, contact Craig Gladders, Procurement and Contracting Manager, via email at
Craig.gladders(a)palmspringsca.gov to register as a firm interested in this specific project, providing
your company name, contact person, contact email address, office address, office phone and office
fax. Failure to register as above may result in not receiving Addenda to the RFP. Failing to
acknowledge Addenda may result in your proposal being non-responsive, or may negatively impact
the evaluation of your proposal. We strongly advise that you follow the registration instructions
above if you are interested in submitting a proposal. 'Note —registering for this specific project is a
separate process and not the same as registering online in our general vendor database.
EVALUATION OF PROPOSALS AND AWARD OF CONTRACT: This solicitation has been
developed in the Request for Proposals (RFP) format for the acquisition of Professional Services on
the basis of demonstrated competence and qualifications for the type of services required consistent
with the provisions of CA Government Code 4525/4526 and Municipal Code 7.04.050. Accordingly,
firms should take note that multiple factors as identified in the RFP will be considered by the
Evaluation Committee to determine which proposal best meets the requirements set forth in the RFP
document. PRICE IS NOT EVALUATED AS PART OF THE EVALUATION CRITERIA, but shall be
negotiated with the successful firm or firms to be fair and reasonable. The City reserves the right to
negotiate the terms and conditions of any resulting contract. Final contract award, if any, will be
made by the Palm Springs City Council. The selected firm will be required to comply with all
insurance and license requirements of the City.
DEADLINE: All proposals must be received in the Procurement and Contracting Office, 3200 E.
Tahquitz Canyon Way, Palm Springs, CA, 92262 by 3:00 P.M., LOCAL TIME, TUESDAY,
OCTOBER 18, 2016. The receiving time in the Procurement Office will be the governing time for
acceptability of Proposals. Telegraphic and telephonic Proposals will not be accepted. Reference
the RFP document for additional dates and deadlines. Late proposals will not be accepted and shall
be returned unopened.
Pagel of 44
34
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal
shall be valid for a period of 120 calendar days from the due date of proposals.
Craig L. Gladders, C.P.M.
Procurement and Contracting Manager
September 14, 2016
Page 2 of 44
35
CITY OF PALM SPRINGS, CA
REQUEST FOR PROPOSALS (RFP) #03-17
TRAFFIC SIGNAL IMPROVEMENTS (HSIP Cycle 7)
CITY PROJECT NO. 15-32
FEDERAL AID PROJECT NO. HSIPL-5282 (46)
Requests for Proposals (RFP # 03-17), for professional services related to the Traffic Signal
Improvements for the City of Palm Springs, CA, (hereinafter the "RFP") will be received at the Office
of Procurement & Contracting, 3200 East Tahquitz Canyon Way, Palm Springs, California, until 3:00
P.M. Local Time, TUESDAY, OCTOBER 18, 2016. It is the responsibility of the respondent to see
that any submittal sent through the mail, or any other delivery method, shall have sufficient time to
be received by this specified date and time. The receiving time in the Procurement Office will be the
governing time for acceptability of RFP submittals. Telegraphic, telephonic, faxed or emailed RFP
submittals will not be accepted. Late RFP submittals will be returned unopened. Failure to register
as a Respondent to this RFP process per the instructions in the Notice Inviting Requests for
Proposals (under "Obtaining RFP Documents") may result in not receiving Addenda or other
important information pertaining to this process. Failure to acknowledge Addenda may render a
submittal as being non-responsive. We strongly advise that interested firms officially register per
the instructions provided in the Notice.
1. PURPOSE: The City of Palm Springs is requesting proposals from qualified professional firms
to provide the City with traffic engineering design services related to the Traffic Signal Improvements
(HSIP Cycle 7) project, City Project No. 15-32, Federal Aid Project No. HSIPL-5282 (046)
(hereinafter the "Project'). The selected firm will be expected to provide required professional
services (including environmental services) to prepare plans, specifications and estimates ("PS&E"),
and construction support for implementing the Project.
The Project is made possible by funding through the federal aid Highway Safety Improvement
Program (HSIP Cycle 7). All federal aid funds programmed on local agency projects are
coordinated through the California Department of Transportation ("Caltrans"), and the selected firm
will be expected to provide all necessary coordination with Caltrans required to successfully
implement the Project through all phases of work.
The selected firm will be required to demonstrate adequate experience coordinating federally funded
projects through Caltrans — District 8 (San Bernardino/Riverside counties), including the time and
personnel commitments necessary to pursue federal environmental approvals with Caltrans District
8 staff. Staff from the selected firm assigned to work on this Project must have relevant experience
with Caltrans District 8, including knowledge of and experience with the Caltrans Local Assistance
Procedures Manual and other related guidelines.
Page 3 of 44
36
SCHEDULE:
Notice requesting Proposals posted and issued ...........................................September 14, 2016
Deadline for receipt of Questions.................................Monday, October 10, 2016, 3:00 P.M.
Deadline for receipt of Proposals................................Tuesday, October 18, 2016, 3:00 P.M.
Short List/ Interviews/, *if desired by City .........................................................to be determined
Contract awarded by City Council..................................................................... to be determined
NOTE. There will NOT be a pre-proposal conference for this procurement.
*Dates above are subject to change.
"KEY" TO RFP ATTACHMENTS AND EXHIBITS:
ATTACHMENTS BELOW ARE INCLUDED HEREIN WITHIN THE BODY OF THIS FILE:
ATTACHMENT"A"- Signature Authorization Form, including Addenda acknowledgment.
*Must be completed and included with Work/Technical Proposal envelope.
ATTACHMENT "B" — Non Collusion Affidavit Form. *Must be completed and included with
Work/Technical Proposal envelope.
ATTACHMENT "C" — Debarment and Suspension Certification. *Must be completed and
included with Work/Technical Proposal envelope.
ATTACHMENT "D" —Sample boilerplate Contract Services Agreement (for reference only)
EXHIBITS BELOW ARE SEPARATE FILES THAT MUST BE DOWNLOADED OFF OF THE
INTERNET BUT ARE INCORPORATED AND REFERENCED HEREIN AND ARE INCLUDED AND
PART OF THE RFP DOCUMENTS — BE SURE THAT YOU HAVE DOWNLOADED EACH
EXHIBIT LISTED BELOW:
EXHIBIT "1" - HSIP Cycle Grant Application
EXHIBIT "2" -Authorization to proceed with preliminary Engineering (E-76)
EXHIBIT "3" — Disadvantaged Business Enterprise Information Exhibit 10-1
2. BACKGROUND:
On July 28, 2015, the Public Works and Engineering Department responded to Caltrans' Call for
Projects for HSIP Cycle 7 funding, requesting consideration of funding to modify the traffic signals at
19 intersections throughout the City of Palm Springs. The purpose of the City's request is to modify
selected traffic signals for improved visibility and install advanced dilemma zone detection for high
speed approaches. Maps of the intersections and pictures of the existing conditions are included in
the attached grant application.
The City's grant application to Caltrans requested HSIP federal funds for an estimated $3,325,200
project, consistent with the HSIP federal program reimbursement rate of 100% of project costs. A
copy of the City's HSIP Grant Application is included as Exhibit 1 (a separate file to download)*.
As a federally funded project, the Project requires environmental clearance pursuant to both the
California Environmental Quality Act ("CEQA") and the National Environmental Policy Act ("NEPA").
The City is the Lead Agency with regard to CEQA, and the Federal Highway Administration
("FHWA") has delegated its authority for NEPA to Caltrans. The selected firm will be required to
provide professional services necessary to obtain CEQA and NEPA approvals. Given the scope of
the Project, it is anticipated that the Project will require an Initial Study leading to a Categorical
Exemption in accordance with CEQA regulations, and a Categorical Exclusion in accordance with
NEPA regulations.
Page 4 of 44
37
The City has federal HSIP funds of $295,000 for the Preliminary Engineering phase of the Project.
Please refer to Exhibit 2 (a separate file to download*) for the Authorization to Proceed with
Preliminary Engineering (E-76) of the Project.
3. SCOPE OF WORK- ENGINEERING SERVICES
The scope of work will consist of the preparation of Environmental Documents and Technical
Studies, and all other related documents and/or reports, to comply with applicable local, state and
federal regulations, policies, procedures, manuals and standards necessary to obtain CEQA/NEPA
environmental approvals; preparation of Plans, Specifications and Estimates (PS&E) for the Project;
and construction support. It is imperative that all activities associated with this project conform to the
Caltrans Local Assistance Procedure Manual, otherwise, federal funding will be jeopardized.
The project includes safety improvements for the following 19 signalized intersections.
Intersection 1: N. Indian Canyon Dr. & E. Racquet Club Rd.
Intersection 2: N. Sunrise Way & E. Racquet Club Rd.
Intersection 3: N. Gene Autry Trail & E. Via Escuela
Intersection 4: N. Sunrise Way & E. Amado Rd.
Intersection 5: Sunrise Way & E. Tahquitz Canyon Way
Intersection 6: N. Farrell Dr. & E. Tahquitz Canyon Way
Intersection 7: S. Sunrise Way& E. Baristo Rd.
Intersection 8: S. Farrell Dr. & E. Baristo Rd.
Intersection 9: S. Sunrise Way& E. Ramon Rd.
Intersection 10: El Cielo Rd. & E. Ramon Rd.
Intersection 11: S. Paseo Dorotea & E. Ramon Rd.
Intersection 12: Crossley Rd. & E. Ramon Rd.
Intersection 13: S. Palm Canyon Dr. & E. Sunny Dunes Rd.
Intersection 14: S Sunrise Way& E. Mesquite Ave.
Intersection 15: Crossley Rd. & Dinah Shore Dr.
Intersection 16: S. Sunrise Way& E. Palm Canyon Dr.
Intersection 17: Smoke Tree Ln.-S. Cerritos Rd. & E. Palm Canyon Dr.
Intersection 18: Barona Rd.-S. Farrell Dr. & E. Palm Canyon Dr.
Intersection 19: Cherokee Way & E. Palm Canyon Dr.
The project will improve safety by removing existing five-section protected/permissive signal heads,
mast arms, signal poles, and installing signal heads on new mast arm and traffic signal pole at the
improved location, implementing advanced dilemma zone protection, installing ADA compliant
pedestrian access ramps, and new striping and signing. As part of the design, the Consultant will
also be required to establish connections of the traffic signals to the Traffic Management Center
located at the City's Engineering Services Department. The work shall be in accordance with the
requirements of Caltrans Local Assistance Procedures Manual (LAPM), City of Palm Springs
Standards, Caltrans Standard Plans (latest version), and California Manual on Uniform Traffic
Control Devices (MUTCD) (latest version).
Page 5 of 44
38
In general, the professional consulting services to be furnished for this project, will include but not be
limited to: facilitating all meetings including recording and distribution of meeting minutes;
preparation of Preliminary Environmental Study (PES); environmental documents based upon
results of PES; field survey, potholing of underground facilities; coordination with utility companies
for relocation of their facilities which conflict with the proposed improvements, performing research
as needed; preparation of Plans, Specifications, and Estimate (PS&E) to include traffic signal
modification plans, signing & striping plans, street improvement plans; preparation of detailed
estimate of quantities and cost estimate; preparation of technical specifications; review of the project
site to ensure plans are complete and accurate; prepare request for authorization to proceed with
construction; attend the preconstruction meeting, answering all questions regarding the design and
providing constructions support; and preparation of as-built drawings.
The Consultant shall complete various tasks involved in planning, right-of-way review, NEPA and
CEQA clearances, Plans/Specifications/Engineer's Estimate (PS&E) preparation, request for
authorization for construction, bidding, and construction support, as shown, but not be limited to, in
the list below. The following is a general description of the scope of services, but the Consultant
shall anticipate any additional coordination or scope needed to meet the project goals and objectives
in their proposal.
A. GENERAL
1. Meetings
As a minimum, the Consultant shall schedule and attend meetings in the planning phase
as follows:
a. Kickoff meeting including sub-consultants (if any).
b. Project Development Team (PDT) meetings, monthly.
C. City Council Meeting/Council Study Session
2. Schedule
The project schedule shall be developed by the Consultant for the design and
construction, and shall be provided to the City in both digital and hard copy. An updated
schedule is to be handed out during the PDT Meetings.
The project schedule shall be divided into tasks and subtasks in full detail
including, but are not limited to, City function timeline, critical path, and other outside
sources such as agencies or utilities. Some of the tasks shall be, but are not limited to,
planning, environmental, design, relevant City Council meetings, Caltrans review,
advertising, and construction. The schedule is to indicate anticipated durations for all
tasks.
B. PHASE I—PLANNING, ENVIRONMENTAL, AND CONCEPTUAL DESIGN
(35% COMPLETE)
1. Traffic Counts and Level of Service Analysis
a. Consultant shall obtain AM Peak and PM Peak turning movement counts at the
intersection.
b. Consultant shall prepare level of service analysis with protected/permissive and
protected left turn phases at the intersection.
C. Provide recommendations for the left turn phasing.
Page 6 of 44
39
2. Research of Record Information
a. The Consultant shall provide engineering services related to the research and
investigation of utility company and agency records to secure all the information
required to identify, locate and accurately layout all underground improvements,
easements, centerline, right-of-way and private property lines. The research should
include, but not be limited to, utility maps and street improvement plans.
b. The City will provide copies of available pertinent City records, such as street
plans, traffic signal plans, signing & striping plans, the City knowingly has in its
possession.
3. Environmental
The environmental procedures shall be in compliance with the Caltrans Local
Assistance Procedures Manual (LAPM). The Consultant shall prepare Preliminary
Environmental Study (PES) and submit to Caltrans for review and comments.
The consultant shall prepare all necessary technical studies based upon Caltrans
direction and findings from the prepared PES.
The Consultant shall prepare, submit, and coordinate with Caltrans through
final approval of the environmental documents on behalf of the City. The City will
review all documents before submission to Caltrans. Consultant will perform all
required environmental research and analysis necessary for the project, pursuant
to CEQA and NEPA requirements, as well as the policies and procedures
contained in Caltrans' Environmental Handbook and Local Assistance
Procedures Manual. Prepare an Initial Study leading to Categorical Exemption in
accordance with CEQA regulations, and a Categorical Exclusion in accordance
with NEPA regulations.
The Consultant shall ensure complete environmental documents and reports are
submitted for review. The Consultant shall address all comments generated by the
City and/or Caltrans in order to receive a final approval.
4. Surveying and Topographic Mapping
The Consultant shall perform all surveys necessary for the concept drawings and
the design of the project establishing a uniform stationing on all streets, increasing
northerly and easterly.
The Consultant shall collect field survey data necessary for the design of the
proposed improvements along the roadway which shall include the preparation of
topographic base mapping through field survey methods. The field survey data
shall be compiled to develop a topographic base map of the project area.
Topography shall include, but not be limited to, all features within the City's right of
way and 25 feet beyond. The topography shall extend a minimum of 300 feet
beyond all intersections.
Field survey information shall also include all features within and around the
project area. The consultant shall perform detailed surveying work, including the
tie-out of any and all existing survey centerlines and property corner monuments
that could be disturbed and affected by the proposed work.
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5. Utilities Coordination
The Consultant shall conduct existing utility research for all utilities within the
project limits to identify, locate, and accurately layout all underground
improvements.
The Consultant shall identify all utilities that could potentially conflict with the
planned project, and determine special requirements for facilities including
protection, relocation, right-of-way, easements, and construction. Consultant shall
coordinate.with the appropriate utility companies for work that affects its specific
utility. If required to establish electrical service or modifications to electrical
service, Consultant shall coordinate with Southern California Edison's Service
Planner for appropriate connections and designs.
6. Utility Potholing
The Consultant shall pothole all underground utilities to determine the depth for
clearance or conflicts for any underground improvements such as gas lines,
telephone lines, electrical lines, sewer lines, water lines, storm drain lines, etc. The
Consultant shall submitto each utilitycompanya preliminary set of plans that provide
the location, elevation of the utility, and the elevation of the improvement with the
conflict area clouded to show the utility companies the areas of conflict with the
proposed improvement. The potholing information and plan shall be submitted to
the City after completion of that task. It will be the responsibility of the Consultant
to notify Underground Service Alert and provide traffic control during potholing
operation.
7. Right-of-Way
There is no right-of-way acquisition anticipated for this project. The Consultant is
required to perform basic right-of-way research to ensure the needed right-of-ways
are identified and provide Right-of-Way Certification for Caltrans project clearance
for authorization to proceed with construction. The improvement plan shall show
existing property lines with all right-of-way and easement areas.
8. Preliminary Design (Conceptual Layout Plans, 35%)
The Consultant shall prepare conceptual layout plans showing tentative traffic
signal pole locations, signing &striping, ADA compliant pedestrian access ramps,
etc.
9. Submittals
a. The Consultant shall submit two (2) sets of bond copies of the preliminary design
drawings with each submittal for checking by the City, along with the previous red-
lined check prints. The Consultant shall perform quality control on all submittals.
The design drawings should be as complete, accurate, and error-free as possible
before plan checking is considered, in order to reduce the number of plan checks
required and related costs therefore to the City and Consultant.
b. The Consultant shall, at no additional cost to the City, correct errors, omissions,
and unworkable and/or improper design/drafting on the original drawings, which
are discovered subsequent to the completion of the plan checking process.
c. Consultant shall submit all necessary PES documentation to the City for initial
review. Upon City review and addressing any comments, the Consultant shall
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submit the PIES and supporting documents to Caltrans District 8, DLAE for
review. The Consultant shall address all Caltrans comments in order to
receive final approval.
C. PHASE II — ENGINEERING DESIGN — PLANS, SPECIFICATIONS, AND
ESTIMATES (PS&E)
Work on this phase shall not commence until the completion of the environmental
document. Anywork performed in this phase priorto environmental approval cannot be
billed by the Consultant and will be subject to rework at the Consultant's expense. The
design shall include all the work involved for providing documents, plans,
specifications, and estimates for implementing the Project. The design shall conform to
requirements of the City of Palm Springs, Caltrans LAPM, Caltrans standard plans
(latest version),and CAMUTCD(latest version).
1. Improvement Plan Preparation
The street improvement plans, traffic signal plans, and striping and signing plans shall
be in accordance with the current City of Palm Springs standard plans or standards
approved by the City Engineer. Existing utilities shall be indicated in plan view. All
plans shall be prepared at 1"=20' scale, on 24" x 36" improvement plan sheets, and
shall consist of:
a. Title Sheet—include title sheet per current City requirements.
b. Detail Sheets - include typical sections and other details as required.
c. Roadway Improvement Plans - include plans for the proposed intersections with
existing and proposed ADA compliant pedestrian access ramp locations and types
which include all necessary removals and repairs to the existing AC pavement,
Portland cement concrete (PCC) sidewalks, curbs, and driveways. Plans shall
provide roadway improvements in accordance with the City's standards.
d. Traffic Signal Plans — include traffic signal modification plans for the selected 19
intersections. The traffic signal modification plans shall address removal of the
existing pole, mast arm, traffic signal heads, signs, and installation of new pole, mast
arm, traffic signal heads, and signs. Indicate on the Plans the installation of the
advanced dilemma zone detection system equipment. Other relevant features of the
traffic signal design include carrying over the existing protected left-turn phasing for all
approaches, provision of emergency vehicle pre-emption, protection of existing fiber
optic communication facilities, redesign of the existing battery back-up system in the
service pedestal, poles and pole foundations designed to a wind velocity of 100
MPH or greater, and any other improvements necessary for the new traffic signal
and/or traffic signal modification as directed by the City. The plans shall show lane
dimensions, signal pole and push button pole placements, controller and power meter
cabinet placements, conduit runs and hand holes or pull box placements, lane
channelization, video detection placement, circuitry and conductor schedules, signal
pole and mast-arm schedules, phase schedules, schedules for signal heads,
schedules for video detectors, signal pole location details, emergency vehicle pre-
emption details, and all other notes, schedules, details and/or drawing components
required for complete traffic signal construction plans.
e. Striping and Signing Plans — include existing and proposed striping, crosswalks,
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traffic lane widths, and existing and proposed signing(including signs upstream of the
project segment that may be affected by the project).
2. Deliverables
The design deliverables shall include, but not be limited to: Providing Improvement
Plans ink on Mylar ready for advertising and bidding, along with Specifications
(including appendices), and a complete Estimate, all wet seal stamped and
signed by a licensed California Civil Engineer. The design shall be in compliance with
current Federal Americans with Disabilities Act (ADA) and State Title 24 requirements,
whichever is more restrictive. The design and scope of services shall also include:
complete and detailed estimate of quantities; construction cost estimate; answers to all
questions regarding the design during design, bidding and construction; review of
the project site to ensure that the Plans are drawn correctly; and attendance at
project related meetings, including the pre-construction meeting.
The Consultant shall monitor quality on all deliverables, calculations, and other work
products. The Consultant shall prepare a Quality Control Plan for use on the project, and
submit a copy to the City within thirty(30) calendar days of Notice-to- Proceed. This is
not a separate task, but shall be included as part of project management.
The Plans, Specifications, and Estimate must conform to the City of Palm Springs'
standards and practices. The Consultant shall provide clear, concise, and complete
plans and profiles which shall include, but are not limited to, the following items:
project title; vicinity (location) map; title blocks; north arrows; scales 1"=20' for traffic
signal and roadway improvements (nothing precludes the requirement to have
drawings at a larger scale or larger scale for details); general notes; construction
notes; construction legend; telephone numbers of utilities and other affected agencies
and businesses; details; centerline profile; future curb line profiles; existing
improvements; power poles; driveway approaches; water service relocation; sewer
manhole lid and water valve lid adjustments; pedestrian ramps; curb returns; traffic
stripes and thermoplastic legends; signs; traffic signals; video detection; details of
private improvements to be reconstructed (if any), or relocated, such as driveways,
fences, gates, irrigation systems, trees and landscaping; overhead utility lines; and
other details that are of benefit to the design of the project.
a. All drawings shall be prepared with AutoCAD software or design software that is
compatible with the AutoCAD software approved by the City. The design shall be
plotted using permanent drafting ink on Mylar, and drafted on twenty-four inch by
thirty-six inch (24" x 36") Mylar sheets. The final plans shall be signed by a Civil
Engineer registered in the State of California. The originals and the electronic data
of these drawings are to be considered property of the City at all times, and shall be
submitted to the City, along with a CD-ROM disk in AutoCAD format upon
completion or as otherwise directed by the City. The electronic data shall also
include all survey data and point information.
b. The City will provide the Consultant with its boilerplate Specifications and
Technical Provisions in Microsoft Word 2010 format. The City will be responsible for
compiling the Project Specification. The Consultant will provide a write up for the
project specific scope of work in the Technical Specifications (Section 10) and
provide special Technical Provisions beyond the City's standard Technical
Provisions. The Specifications shall be signed by the consultant Civil Engineer
registered in the state of California that is complete and ready for bidding purposes
and awarding contracts for construction of the improvements. The latest edition of
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the Greenbook (Standard Specifications for Public Works Construction and
subsequent amendments) will be used on the project, except for traffic signals,
striping, and traffic signing. Caltrans Standard Specifications will be used for the
traffic signals, striping, and signing .
Specifications for the project shall conform to the most recent applicable standards
and specifications from:
i. City of Palm Springs
ii. Standard Specifications for Public Works Construction (Greenbook, 2015
Edition)
iii. State of California Department of Transportation Standard Specifications and
Standard Plans (2015 Edition)
The consultant shall calculate the amount of liquidated damages and determine the
length of time in working days for construction.
3. Submittals to City, Agencies, Utilities, Etc.
a. The Consultant shall submit two (2) sets of bond copies of the design drawings
with each submittal for checking by the City, along with the previous red lined check
prints. The design drawings should be as complete, accurate, and error-free as
possible before Plan checking is considered, in order to reduce the number of Plan
checks required and related costs therefore to the City and Consultant. Submittals
shall be 35% Conceptual, 65%, 100%, and final.
b. The Consultant shall submit two (2) sets of quantity calculations with each submittal
for checking by the City, along with the previously checked calculations.
c. The Consultant shall submit two(2)sets of the contract documents with each submittal
for checking by the City, along with the previous check prints. A disk in Microsoft Word
format containing the final Contract Documents shall be submitted to the City.
d. The Consultant shall directly submit to each utility company a final set of Plans that
provide the location, elevation of the utility, and the elevation of the improvement with
the conflict area clouded to show the utility companies the areas that conflict.
e. The City shall receive a copy of all correspondence, transmittals, submittals, and
letters sent to utilities and agencies regarding the project.
4. Final Estimate of Quantities and Costs
The Consultant shall provide a construction quantity and cost estimate with each
submittal of plans. The unit costs shall be based upon the most current cost information
for recent similar projects in the area compiled by the Consultant and approved by the
City.
a. The estimated items of work with quantities shall include but not be limited to: itemizing
all removals, relocations, PCC sidewalk, PCC curb & gutter, PCC pedestrian access
ramps, aggregate base, asphalt concrete (AC) paving, traffic signal poles, traffic
signal equipment, traffic signal wiring, survey monument wells, pavement legends &
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striping, signs, traffic control, raised pavement markers, and project signs. The
estimated items of work with quantities shall be arranged in chronological order of
construction and shall contain all the information needed to prepare the Engineer's
Estimate of Costs. The engineer's estimate shall be prepared and submitted on the
City's estimate form.
b. The Consultant will be required to periodically submit updated preliminary cost
estimates as design progresses.
c. The Consultant's final construction cost estimate shall be based upon, and in
agreement with, the final items of work with estimated quantities. Computations
showing estimated quantities and costs for each location of work as well as the sum
totals shall be submitted to the City for review along with a set of plans showing
items of work with quantities on each sheet. Submission of computations does not
relieve the Consultant's responsibility of submitting an accurate estimate of quantities.
5. Reproduction of the Design Drawings and Contract Documents
The City will have copies of the design drawings and Contract Specifications
reproduced for bidding purposes.
6. Questions During Bidding And Pre-Construction Meeting
The Consultant shall answer questions regarding the Technical Provisions, the design
drawings or conflicts in the design during the bidding process. The Consultant shall
assist the City,at no charge, in preparation of Addenda regarding omissions or conflicts in
the design.
D. PHASE III —CONSTRUCTION SUPPORT
1. Pre-Construction Meeting
The Consultant shall attend the Pre-construction Meeting and answer questions
regarding the Technical Provisions and the design drawings during the meeting.
2. Construction
a. Questions During Construction
The Consultant shall be available to review design change request and assist the City
in issuing Contract Change Orders. A line item shall be included in the proposal for
design change request during construction.
The Consultant shall be available to answer questions regarding the Technical
Provisions, the design drawings or conflicts in the design during the construction, and
assist the City in issuing Contract Change Orders regarding omissions or conflicts in
the design.
b. Preparation of As-Built Drawings
The Consultant shall incorporate all redline comments prepared by the
Contractor and project inspector on the signed design plans. The as-built drawings
shall be provided to the City and approved prior to the release of the final progress
payment. A line item shall be included in the proposal foras-built drawings.
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4. PROPOSAL REQUIREMENTS:
Disadvantaged Business Enterprise (DBE) Requirements:
As this project is funded by federal funds, the selected firm's final contract is subject to applicable
provisions of the Caltrans Disadvantaged Business Enterprise (DBE) Program Plan as it relates to
local agencies. The DBE Program Plan is prepared in accordance with U.S. Department of
Transportation (DOT), 49 CFR, Part 26 regulations.
Firms replying to this RFP shall review the Notice to Proposers — Disadvantaged Business
Enterprise Information (Exhibit 10-1), included as Exhibit 3 (a separate file to download*) to this
RFP. Additionally, firms should review the Caltrans Local Assistance Procedures Manual ("LAPM"),
Chapter 10 "Consultant Selection", to be aware of the Caltrans regulations and requirements if being
selected for the Project. The City will be utilizing the "One Step RFP" process as identified in the
Chapter 10 of the LAPM.
It is the policy of the City of Palm Springs to ensure that DBE's, as defined in 49 CFR, Part 26, have
an equal opportunity to receive and participate in federal-aid contracts. It is also the City's policy:
• To ensure nondiscrimination in the award and administration of DOT-assisted contracts.
• To create a level playing field on which DBE's can compete fairly for DOT-assisted contracts.
• To ensure that the City's DBE participation percentage is narrowly tailored, in accordance with
applicable law.
• To ensure that only firms that fully meet 49 CFR, Part 26 eligibility standards are permitted to
participate as DBEs.
• To help remove barriers to the participation of DBE's in DOT-assisted contracts.
• To assist the development of firms that can compete successfully in the market place outside the
DBE Program.
DBE's and other small businesses are strongly encouraged to participate in the performance of
Agreements financed in whole or in part with federal funds (See 49 CFR, Part 26, "Participation by
Disadvantaged Business Enterprises in Department of Transportation Financial Assistance
Programs"). Firms submitting a proposal in reply to this RFP should ensure that DBE's and other
small businesses have the opportunity to participate in the performance of the work that is the
subject of this solicitation and should take all necessary and reasonable steps for this assurance.
Firms shall not discriminate on the basis of race, color, national origin, or sex in the award and
performance of its subcontracts.
Firms are encouraged to use services offered by financial institutions owned and controlled by
DBEs.
The City of Palm Springs operates under a state-wide DBE Program administered by Caltrans.
Federal-aid contracts will contain varying percentages of Disadvantaged Business Enterprises
{DBE) participation goals that selected firms will be required to meet or, alternatively, perform a
good-faith effort to meet as a condition of award of a contract.
For this phase of the Project, the City's DBE participation level is 7%. If portions of the work required
by the Project are not assigned by sub-contract to DBE firms equal to or exceeding the participation
level, the selected firm will be required to demonstrate that appropriate good faith efforts were made.
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A "Consultant Proposal DBE Commitment" Exhibit 10-01 form and a "Consultant Contract DBE
Commitment" Exhibit 10-02 form will be included in the Agreement documents (see Attachment 4)
to be executed by the successful firm. The purpose of these forms is to collect data required under
49 CFR, Part 26. Even if no DBE participation will be reported, the successful firm must execute
and return the forms.
Firms replying to this RFP are advised to read more about the Caltrans DBE Program by visiting the
Caltrans DBE website at: www.dot.ca.gov/hcl/LocalPrograms/DBE CRLC.html.
General Requirements:
The firm's proposal should describe the methodology to be used to accomplish each of the project
tasks. The proposal should also describe the work which shall be necessary in order to satisfactorily
complete the task requirements.
Please note: this RFP cannot identify each specific, individual task required to successfully and
completely implement this project. The City of Palm Springs relies on the professionalism and
competence of the selected firm to be knowledgeable of the general areas identified in the scope of
work and to include in its proposal all required tasks and subtasks, personnel commitments, man-
hours, direct and indirect costs, etc. The City of Palm Springs will not approve addenda to the
selected firm's agreement which do not involve a substantial change from the general scope of work
identified in this RFP.
Important Note: Firms replying to this RFP must be knowledgeable of the processes and
procedures to obtain CEQA/NEPA environmental approvals through Caltrans District 8. In submitting
a Proposal, firms must recognize that project delays are expected to occur, and the selected firm will
be expected to remain committed to the successful completion of the Project, despite potential
delays related to obtaining NEPA environmental approval of the Project through Caltrans District 8.
5. SELECTION PROCESS`. The City of Palm Springs is utilizing a Qualifications Based Selection
process to select a firm to provide the services requested by this RFP. The City shall review the
proposals submitted in reply to this RFP, and a limited number of firms may be invited to make a
formal presentation at a future date. The format, selection criteria and date of the presentation will
be established at the time of short listing. Preparation of proposals in reply to this RFP, and
participation in any future presentation is at the sole expense of the firms responding to this RFP.
6. PROPOSAL EVALUATION CRITERIA: This solicitation has been developed in the "Request for
Proposals" (RFP) format. Accordingly, firms should take note that the City will consider multiple
criteria in selecting the most qualified firm. Consistent with CA Government Code Section
4525/4526 and Municipal Code 7.04.050 for the acquisition of Professional Services, price is NOT
an evaluation criteria. As this project is funded with Federal funds, the provisions of the City of Palm
Springs Local Preference Ordinance 1756 are not applicable or allowed.
Cost proposals submitted in separate sealed envelopes are not opened, nor considered during
proposal evaluations. Upon selection of the most qualified firm, the associated cost proposal will be
used as a basis for contract negotiations. A contract shall be negotiated on the basis of the
submitted Cost Proposal, and in consideration of fair and reasonable and mutually agreed upon
project costs and time requirements. Should successful negotiations not occur with the highest
ranked firm, the City may, at its sole discretion, choose to enter into negotiations with the second
highest ranked firm, and so on.
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PRIOR CITY WORK: If your firm has prior experience working with the City DO NOT assume this
prior work is known to the evaluation committee. All firms are evaluated solely on the information
contained in their proposal, information obtained from references, and presentations if requested.
All proposals must be prepared as if the evaluation committee has no knowledge of the firm, their
qualifications or past projects.
An Evaluation Committee, using the following evaluation criteria for this RFP, will evaluate all
responsive proposals to this RFP. Firms are requested to submit their proposals so that they
correspond to and are identified with the following specific evaluation criteria:
A. Project Understanding (25 POINTS):
The firm's proposal adequately demonstrates an understanding of the Project and familiarity
with the project area; familiarity with federally funded projects, related requirements, and
processing projects through Caltrans District 8 environmental staff.
Note: Firms should not simply restate the information contained in this RFP; this evaluation
criteria requires that the proposal identify "critical issues" to the Project, identify an approach to
resolving any critical issues, and otherwise provide additional information regarding the Project
which supports the firm's ability to perform if selected. Emphasis will be given to proposals
that adequately assess the project area, the project's defined "Purpose and Need", and identify
preliminary issues and methods to addressing the issues to achieve the goal.
B. Scope of Work (25 POINTS):
Proposed approach to the project including the expected time commitment of key personnel,
technical approach to the project, and the emphasis placed on project phases. As this Request
for Proposals has identified a General Scope of Work, consideration of this factor will be
focused on identification of "critical issues' to the project, approach to resolving critical issues,
and other elements related to the scope of work.
C. Staff and Project Manager Qualifications (25 POINTS):
Qualifications of the specific staff assigned to manage and provide services related to the
project; experience with federally funded projects, related requirements, and processing
projects through Caltrans District 8 environmental staff.
D. Firm Qualifications (15 POINTS I:
Past experience of the firm with projects related to the outlined Scope of Work; experience with
federally funded projects, related requirements, and processing projects through Caltrans
District 8 environmental staff.
E. Project Schedule (10 POINTS):
Thoroughness and reasonableness of the project schedule with emphasis on processing
requirements through Caltrans District 8; ability to maintain the project within the selected time
frame. Note: The Consultant's proposed schedule must be reasonable. A shorter schedule
will not obtain a higher score; conversely a longer schedule may not automatically result in a
lower score. Given the required scope of work, and any involvement that may be required by
others, the overall schedule should appropriately identify time frames from Notice to Proceed
to completion of the overall scope of work.
7. PROPOSAL CONTENTS: Firms are requested to format their proposals so that responses
correspond directly to, and are identified with, the specific evaluation criteria stated in Section 5
above. The proposals must be in an 8 '/2 X 11 format, minimum 10pt font size, minimum '/<"
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margins, and may be no more than a total of thirty (30) pages (a `page"is defined as a single
sheet of paper, which may be double-sided). The page count limit includes cover letters,
organization charts, staff resumes, appendices, and any exceptions to the language in the sample
agreement, or in the insurance requirements. NOTE: Dividers, Attachments "A","B" & "C", Addenda
acknowledgments, and the Cost Proposal (*in a separate sealed envelope) do NOT count toward
the page limit (everything else does). Interested firms shall submit SIX (6) copies (one marked
"Original" plus five (5) copies) of both your TechnicaINVork Proposal and your Cost Proposal,
and one (1) Thumb Drive or CD of the entire proposal (including the Cost Proposal), by the
deadline.
All proposals shall be sealed within one package and be clearly marked, "RFP #03-17, REQUESTS
FOR PROPOSALS FOR TRAFFIC SIGNAL IMPROVEMENTS (HSIP Cycle 7). Within the sealed
proposal package, the Cost Proposal shall be separately sealed from the Work Proposal.
Proposals not meeting the above criteria may be found to be non-responsive.
EACH PROPOSAL PACKAGE MUST INCLUDE TWO (2) SEPARATELY SEALED ENVELOPES:
ENVELOPE #1, clearly marked "Technical/Work Proposal", shall include the following items:
• Completed Signature authorization and Addenda Acknowledgment (see Attachment A)
• Completed, and notarized, Affidavit of Non-Collusion (see Attachment B)
• Completed Debarment and Suspension Certification (see Attachment C)
• Technical/Work proposal — describe in detail your approach and understanding of all necessary
tasks and steps involved in the project. Identify phases and scopes of work; and include a list of
deliverables.
• Related Experience; include relevant experience date, name of agency, and reference
name/contact information. Experience related to federally funded projects processed
through Caltrans District 8 is strongly encouraged.
Project schedule, showing various anticipated tasks and steps from kick-off to completion.
Reasonableness of the project schedule, considering past experience with Caltrans
District 8 is strongly encouraged.
In addition to the items above, at a minimum, firms must provide the information identified below in
Envelope #1. All such information shall be presented in a format that directly corresponds to the
numbering scheme identified here
SECTION A: PROJECT UNDERSTANDING
A.1 Without reciting the information regarding the Project verbatim as contained in this RFP,
convey an understanding of the intent of the Project and an understanding of the City's expectations
upon implementation of the Project.
A.2 Identify "key" or "critical" issues that may be encountered on the Project based on the firm's
prior experiences; provide steps to be taken to ensure the issues do not affect the successful
delivery of the Project.
A.3 Discuss coordinating CEQA/NEPA environmental approvals.
SECTION B: SCOPE OF WORK
BA Provide a detailed technical scope of work identifying all tasks and sub-tasks required to
successfully implement all phases of the project. The outline of tasks and sub-tasks must be
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thorough and complete, and will be used as the scope of work included in the selected firm's
contract.
Special Note: The detailed technical scope of work outline must be identical to the outline of tasks
and sub-tasks on the Cost Proposal (submitted in a separately sealed envelope). This is to ensure
that the final agreed contract has a scope of work and payment schedule which correlate to one
another.
SECTION C: STAFF QUALIFICATIONS
C.1 The prospective Consultant shall designate by name the Project Manager to be assigned to
this project. Substitution of the Project Manager by the selected consultant will not be allowed
without prior approval by the City of Palm Springs. Provide detailed qualifications, including
resume, of the Project Manager that will be assigned to the Project. Provide at least 3 references for
the Project Manager, including project description, contact name and current phone number, for
projects of similar size and scope as defined herein.
C.2 Name, and list specific and relevant project experience for, the key staff/team members
(including resumes) assigned to the Project.
SECTION D: FIRM QUALIFICATIONS
D.1 List the firm's complete name, type of firm (individual, partnership, corporation or other),
telephone number, FAX number, contact person and E-mail address. If a corporation, indicate the
state the corporation was organized under.
D.2 List the name and title of the firm's principal officers with the authority to bind your company
in a contractual agreement.
D.3 Describe the firm's background and qualifications in the type of effort that this project will
require, specifically identifying experience with CEQA/NEPA environmental approvals. Provide at
least 3 references for the firm, including project description, contact name and current phone
number, for projects of similar size and scope as defined herein.
DA Indicate the name of any sub-consultant firms that will be utilized to make up your team.
Describe each sub-consultant's background and specific expertise that they bring to the Project.
SECTION E: PROJECT SCHEDULE
E.1 Provide a thorough project schedule identifying all tasks and sub-tasks identified in the
detailed scope of work submitted with the Proposal, showing a schedule to deliver the Project in
consideration of all reasonable and expected time frames. The schedule should include all phases
of the project, including construction support. For purposes of consistency between schedules,
firms shall assume (and subject to change) that a Notice to Proceed will be issued to the
successful firm on December 5, 2016.
ENVELOPE #2, clearly marked "Cost Proposal", shall include the following item:
• Cost Proposal — provide a Cost Proposal that includes all costs associated for all three (3)
Phases of the project. The City will use a "Cost Per Unit of Work" method (lump sum cost per
task item or element of work) to pay for professional services related to this project; therefore,
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Consultants should list a lump sum cost per each sub-task or item of work. The general Scope
of Services outlined in the RFP is only provided as a guide in this Request for Proposals;
Consultants should provide a detailed Scope of Services in their submitted Work Proposal as
necessary to reflect the method and procedure in which they intend to provide the required
professional services, consistent with the general Scope of Services. The Cost Proposal must
be identical to the detailed Scope of Services included as part of the Consultant's Work
Proposal submitted in Envelope#1.
• Do NOT include Attachments "A","B"or"C" in Envelope #2, Cost Proposal. Attachments
"K and "B" and "C" are to be included in Envelope #1, "Technical/Work Proposal".
DEADLINE FOR SUBMISSION OF PROPOSALS: Proposals will be received in the City of Palm
Springs, Office of Procurement and Contracting until 3:00 P.M., LOCAL TIME, TUESDAY,
OCTOBER 18, 2016. Proof of receipt before the deadline is a City of Palm Springs, Office of
Procurement and Contracting time/date stamp. It is the responsibility of the firms replying to this
RFP to see that any proposal sent through the mail, or via any other delivery method, shall have
sufficient time to be received by the Procurement Office prior to the proposal due date and time.
Late proposals will be returned to the firm unopened. Proposals shall be clearly marked and
identified and must be submitted to:
City of Palm Springs
Procurement and Contracting Department
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Attn: Craig Gladders, C.P.M., Procurement & Contracting Manager
QUESTIONS: Firms, their representatives, agents or anyone else acting on their behalf are
specifically directed NOT to contact any city employee, commission member, committee member,
council member, or other agency employee or associate for any purpose related to this RFP other
than as directed below. Contact with anyone other than as directed below WILL be cause for
rejection of a proposal.
Any questions, technical or otherwise, pertaining to this RFP must be submitted IN WRITING and
directed ONLY to:
Craig Gladders, C.P.M.
Procurement & Contracting Manager
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
via FAX (760) 323-8238
or via EMAIL: Craig.Gladdersapalmspringsca.gov
Interpretations or clarifications considered necessary in response to such questions will be resolved
by the issuance of formal Addenda to the RFP. The deadline for all questions is 3:00 P.M., Local
Time, Monday, October 10, 2016. Questions received after this date and time may not be
answered. Only questions that have been resolved by formal written Addenda via the Division of
Procurement and Contracting will be binding. Oral and other interpretations or clarifications will be
without legal or contractual effect.
FORM OF AGREEMENT: The selected firm will be required to enter into a contractual agreement,
inclusive of insurance requirements, with the City of Palm Springs in accordance with the standard
Professional Services Agreement (see Attachment "D"). Please note that Exhibits A, B, C, D and
E are intentionally not complete in the attached sample contract document. These exhibits will be
Page 18 of 44
51
negotiated with the selected firm, and will appear in the final Professional Services Agreement
executed between the parties. Requested changes to the Professional Services Agreement may not
be approved, and the selected firm must ensure that the attached document will be executed.
We specifically draw your attention to the language in the sections of the sample contractual
agreement attached entitled "Conflict of Interest" and "Covenants Against Discrimination" and
recommend all firms carefully consider these contractual requirements prior to submitting a proposal
in response to this RFP. Firms that submit a proposal in response to this RFP shall certify the
following:
Non-Discrimination Certification:
a) Consultant certifies and represents that, during the performance of the
Agreement, the Recipient and any other parties with whom it may contract shall
adhere to the City's non-discrimination and equal benefits as provided pursuant to
Ordinance No. 1896 in the Palm Springs Municipal Code Section 7.09.040 to
assure that applicants and employees are treated equally and are not
discriminated against because of their actual or perceived race, color, religion,
ancestry, national origin, disability, medical condition, marital status, domestic
partner status, sex, gender, gender identity, gender expression, or sexual
orientation. Recipient further certifies that it will not maintain any segregated
facilities.
b) Consultant shall, in all solicitations or advertisements for applicants for
employment placed by or on behalf of this Agreement state that it is an "equal
opportunity employer' or that all qualified applicants will receive consideration for
employment without regard to their actual or perceived race, color, religion,
ancestry, national origin, disability, medical condition, marital status, domestic
partner status, sex, gender, gender identity, gender expression, or sexual
orientation.
c) Consultant shall certify that it has not, in the performance of this Agreement,
discriminated against applicants or employees because of their actual or
perceived race, color, religion, ancestry, national origin, disability, medical
condition, marital status, domestic partner status, sex, gender, gender identity,
gender expression, or sexual orientation.
d) If requested to do so by the Contract Officer, Consultant shall provide the City
with access to copies of all of its records pertaining or relating to its employment
practices, except to the extent such records or portions of such records are
confidential or privileged under state or federal law.
e) Consultant agrees to recruit Coachella Valley residents initially and to give them
preference, if all other factors are equal, for any new positions which result from
the performance of this Agreement and which are performed within the city. The
Contract Officer may agree to modify requirement where it is in conflict with
federal or state laws or regulations.
f) Nothing contained in this Agreement shall be construed in any manner so as to
require or permit any act which is prohibited by law.
Page 19 of 44
52
Failure or refusal to enter into an Agreement as herein provided or to conform to any of the
stipulated requirements in connection therewith shall be just cause for an annulment of the award. If
the highest ranked Proposer refuses or fails to execute the Agreement, or negotiations are not
successful, or the agreement is terminated, the City may, at its sole discretion, enter negotiations
with and award the Contract to the second highest ranked Proposer, and so on.
AWARD OF CONTRACT: It is the City's intent to award a contract to the firm that can provide all
of the services identified in the RFP document. However, the City reserves the right to award a
contract to multiple Respondents or to a single Respondent, or to make no award, whichever is in
the best interest of the City. It is anticipated that award of the contract will occur at the next
regularly scheduled City Council meeting after the evaluation committee has made its final selection
of the firm to be recommended for award and a contract has been negotiated and agendized for
consideration. The decision of the City Council will be final.
RIGHT TO ACCEPT OR REJECT PROPOSALS: The City of Palm Springs reserves the right to
waive any informality or technical defect in a proposal and to accept or reject, in whole or in part, any
or all proposals and to cancel all or part of this RFP and seek new proposals, as best serves the
interests of the City. The City furthermore reserves the right to contract separately with others
certain tasks if deemed in the best interest of the City.
INSURANCE: Insurance provisions are contained in the Standard Contract Services sample
agreement included in the RFP. The successful Proposer will be required to comply with these
provisions. It is recommended that Proposers have their insurance provider review the insurance
provisions BEFORE they submit their proposal.
RESPONSIBILITY OF PROPOSER: All firms responding to this RFP shall be responsible. If it is
found that a firm is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted an RFP
without an authorized signature, falsified any information in the proposal package, etc.), the proposal
shall be rejected.
PUBLIC RECORD: All documents submitted in response to this solicitation will become the
property of the City of Palm Springs and are subject to the California Code Section 6250 et seq.,
commonly known as the Public Records Act. Information contained in the documents, or any other
materials associated with the solicitation, pursuant to CA Government Code 6255 during the
negotiation process, may be made public after the City's negotiations are completed, and staff has
recommended to the City Council the award of a contract to a specific firm, but before final action is
taken by the City Council to award the contract.
Although the California Public Records Act ("CPRA") recognizes that certain confidential trade secret
information may be protected from disclosure, the City may not be in a position to establish that the
information submitted in a proposal is a trade secret. If a request is made for information marked
"Confidential," "Trade Secret," Proprietary," or any other similar designation, the City will provide the
party submitting such information with reasonable notice to allow the party to seek protection from
disclosure by a court of competent jurisdiction.
If a submitting party contends that a portion of the proposal is confidential even under the CPRA, the
party: 1) must clearly label each document and/or page deemed a confidential document 2)the legal
rationale supporting such contention including specific references to applicable provisions of the
Public Records laws of the State 3) must actively defend against any request for disclosure of
information which the party has determined should not be released, and 4) must indemnify and hold
harmless the City from any loss, claim or suit, including attorneys' fees, brought by a person
challenging the City's refusal to release the documents. The City will not, under any circumstances,
incur any expenses, or be responsible for any damages or losses incurred by a party submitting a
Page 20 of 44
53
proposal or any other person or entity, because of the release of such information. The City will not
return the original or any copies of the proposal or other information or documents submitted to the
City as part of this RFP process. NOTE THAT THE CITY MAY NOT RECOGNIZE PROPOSALS
WHERE ALL OF THE INFORMATION, VIA A BLANKET STATEMENT, IS SUBMITTED AS
PROPRIETARY INFORMATION OR A TRADE SECRET. SUCH PROPOSALS MAY BE FOUND
NON-RESPONSIVE.
COST RELATED TO PROPOSAL PREPARATION: The City will NOT be responsible for any costs
incurred by any firm responding to this RFP in the preparation of their proposal or participation in
any presentation if requested, or any other aspects of the entire RFP process.
COMPLIANCE WITH LAW. Proposer warrants that all Services rendered shall be performed in
accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders,
rules, and regulations.
LICENSES. PERMITS, FEES, AND ASSESSMENTS. Proposer represents and warrants to City
that it will obtain all licenses, permits, qualifications, and approvals of whatever nature that are
legally required to practice its profession and perform the Work and Services requested in this RFP.
Proposer represents and warrants to City that Proposer shall, at its sole cost and expense, keep in
effect at all times during the term of the Agreement if so awarded, any license, permit, qualification,
or approval that is legally required for Proposer to perform the Work and Services under the
Agreement if so awarded. Proposer shall have the sole obligation to pay for any fees, assessments,
and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or
are necessary for the Proposer's performance of the Work and Services required under the
Agreement if so awarded. Proposer shall indemnify, defend, and hold harmless City against any
such fees, assessments, taxes penalties, or interest levied, assessed, or imposed against City to the
fullest extent permitted by law.
BUSINESS LICENSE: The selected firm will be required to be licensed in accordance with the City
of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96, entitled
'Business Tax'.
INVESTIGATIONS: The City reserves the right to make such investigations as it deems necessary
to determine the ability of the firms responding to this RFP to perform the Work and the firm shall
furnish to the City all such information and data for this purpose as the City may request. The City
reserves the right to reject any proposal if the evidence submitted by or investigation of such firm
fails to satisfy the City that such firm is properly qualified to carry out the obligations of the Contract
and to complete the Work contemplated therein.
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their proposal
shall be valid for a period of 120 calendar days from the due date of proposals.
SIGNED PROPOSAL AND EXCEPTIONS: Submission of a signed proposal will be interpreted to
mean that the firm responding to this RFP has hereby agreed to all the terms and conditions set
forth in all of the sheets which make up this Request for Proposals, and any attached sample
agreement. Exceptions to any of the language in either the RFP documents or attached sample
agreement, including the insurance requirements, must be included in the proposal and clearly
defined. Exceptions to the City's RFP document or standard boilerplate language, insurance
requirements, terms or conditions may be considered in the evaluation process; however, the City
makes no guarantee that any exceptions will be approved.
Page 21 of 44
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EXHIBIT "C"
CONSULTANT'S PROPOSAL
55
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Technical /Work Proposal
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Traff is Signal
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(HSIP Cycle 7)
RFP #03-17 "'
'7 City Project No. 15-32
Federal Aid Project No. HSIP 5282(046),n,.
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Our Mission
Make the world a better place through the application of the principle of
sustainable development by providing professional design services that
enhance the quality of life and the environment.
Provide development,infrastructure,planning and environmental services
to private and public sector clients in local,regional and global markets.
Lead as professionals specializing in planning,design and construction.
Look forward to the future with a commitment to building opportunities
and value for our clients and ourselves.
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' Michael Baker
We Make a Difference
INTERNATIONAL
October 18, 2016
Mr. Craig Gladders,C.P.M., Procurement&Contracting Manager
City of Palm Springs I Procurement and Contracting Office
3200 E.Tahquitz Canyon Way I Palm Springs,CA 92262
Re: Proposal for RFP#03.17,Traffic Signal Improvements(HSIP Cycle 7)
Dear Mr.Gladders:
Michael Baker International,Inc.(Michael Baker)appreciates the consideration to provide continued service to the City of Palm
Springs(City)through this design services contract. For the past six years, Michael Baker has successfully partnered with the City on
the Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center(TMC)Project and brings considerable experience
and understanding of the City's traffic system.This partnership is a perfect example of how we could deliver the modification of traffic
signals at 19 intersections for improved visibility and install advanced dilemma zone detection for high speed approaches.When
adding on the fully-integrated Caltrans Local Assistance Michael Baker team,the City can achieve time and cost savings as well as
efficient project delivery. Our team brings the following benefits:
► Exceptionally Qualified Project Manager and Team: Project Manager,Paul Mittica, PE,PTOE,brings more than 15 years of
experience in traffic and transportation engineering ranging from large complex Caltrans state highway projects to public works
civil and traffic projects in the Inland Empire, including three years working closely with Caltrans Local Assistance in obtaining
funding for two projects.Paul is intimately"hands-on"with every aspect of the project which leads to streamlined reviews and
approvals for the City.Paul will be supported by Project Engineer,Octavio Hernandez,PE,who has 12 years of experience in
Caltrans related traffic engineering,transportation,and ITS projects;and Josh McNeill,PE,TE,who will provide traffic design
and systems coordination,and is key engineer on the City's Citywide Traffic Signal Interconnect Upgrade and TMC project.
► Established Relationships with Caltrans District 8 and Local Assistance Will Provide Streamlined Approvals: Michael
Baker has unparalleled established relationships with Caltrans District 8, Our QA/QC Manager,Tim Haile,PE, has focused on
providing transportation services for the Inland Empire and the Coachella Valley for the past 13 years. His relationships have
been the key in obtaining timely funding for projects,such as the 1-101Jefferson Street Interchange Improvements Project that
utilizes State Transportation Program funding through Riverside County Transportation Commission in association with Caltrans
Local Assistance.We understand that Albert Vergel de Dios,Caltrans District 8 Local Assistance,is assigned to the City with
whom we have a working relationship from our experience on 1-101Jefferson Street Interchange.
► Extensive Experience Obtaining Environmental Approvals with Caltrans District 8:Our Environmental Task Leader,Essra
Mostafavi,who was a previous Caltrans District 8 Associate Environmental Planner,is an expert in environmental approvals for
transportation projects,including capital projects,oversight,and local assistance projects with Caltrans and FHWA. Essra is with
VCS Environmental,a certified DBE firm, and Michael Baker's environmental subconsultant on the team.
► Extensive Experience with Caltrans and Federally Funded Projects: Michael Baker has provided planning,design,and
construction administration services for many federally funded projects throughout California requiring extensive coordination with
Caltrans Local Assistance. Recent examples include the Interstate 10/Jefferson Street Interchange Improvements in Indio;Date
Palm Drive over Whitewater River in Cathedral City;and Garnet Street Bridge Replacement in Mentone.
Michael Baker looks forward to continuing our history of working for the City.We confirm our offer is valid for 120 days from the
proposal due date. If you have any questions,please contact me at(760)341-6112, msuttonC@.mbakerintl.com or Paul Mittica at(909)
974.4917, pimittica(a),mbakerintl.com.
Sincerely,
Michael Sutton,P.E. aul M' Ica,P.E., P.T.O.E.
Principal-in-Charge Project Manager
Enclosure: Technical Proposal(1 original,5 copies, 1 CD),Cost Proposal(5 copies in a separate envelope)
75-410 Gerald Ford Drive,Suite too I Palm Desert,CA 92111
MBAKE R INTL.COM office:76o.346.74811 Fax:760.346.8315 5
Table of Contents
A. Project Understanding ....................................................... 1
,. A.1 Project Understanding.......................................................................1
A.2 Keylssues........................................................................................3
A.3 Coordination of CEQAINEPA Environmental Approvals...................8
B. Scope of Work...................................................................9
B.1 Detailed Technical Scope of Work....................................................9
C. Staff Qualifications........................................................... 15
CAProject Manager..............................................................................16
C-2 Key Staff Qualifications...................................................................17
D. Firm Qualifications...........................................................21
D.1 Firm Profile......................................................................................21
D.2 Principal Officers.............................................................................23
D.3 Background and Qualifications.......................................................23
DASubconsultant.................................................................................29
E. Project Schedule..............................................................30
Appendix
Required Statements
Contract Review Comments
Addendum Acknowledgment
Attachment A—Signature Authorization Form
Attachment B—Non-Collusion Affidavit
Attachment C—Debarment and Suspension Certification
Cost Proposal (Separate Envelope)
59
Traffic Signal Improvements(HSIP Cycle 7)
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A. Project Understanding
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60
'T PROJECT UNDERSTANDINGSection V
A. PROJECT UNDESTANDING
A.1 PROJECT UNDERSTANDING
The City of Palm Springs, in cooperation with Caltrans, proposes to construct 19 signal
modifications and ADA compliant pedestrian access ramps to improve safety.The
project is ready to begin the Preliminary Engineering(PE) phase with federal funds
coming from the HSIP Cycle 7 program. This project will provide a significant upgrade to
traffic control devices and decrease collisions. The improvements include increasing
signal visibility and installing advance dilemma zone detection systems.A common
theme among the existing conditions at the intersections has been identified as having a
poor signal alignment leading to left-tum lane and traffic signal violation collisions due to illegally continuing into the
intersection during the red phase.The project is anticipated to reduce similar crash patterns observed at the 19
intersections.
Table 1: Traffic Signal Overview
Intersections Removal of five-section Communication
protectedipermissive signal heads
1 N.Indian Canyon Dr.&E. 4 mast arms reused for new protected Reuse Wireless 4 approaches
Racquet Club Rd. left indication
2 N Sunrise Way& E. Racquet 4 mast arms reused for new protected Reuse Wireless 4 approaches
Club Rd. left indication
3 N.Gene Autry Trail&E.Via All existing protected left turns Reuse Wireless 2 approaches
Escuela
4 N. Sunrise Way&E.Amado 2 mast arms reused for new protected Reuse Wireless 4 approaches
Rd. left indication
2 permissive to be evaluated
5 Sunrise Way&E.Tahquitz 2 mast arms reused for protected left Copper over 4 approaches
Canyon Way indication Ethernet. Can be
North&uth split phased approaches upgraded to Fiber
with 3-section head must be evaluated
6 N. Farrell Dr.& E. Tahquitz 4 mast arms reused for protected left Copper aver 4 approaches
Canyon Way indication Ethernet. Can be
upgraded to Fiber
7 S. Sunrise Way&E. Baristo 2 mast arms reused for protected left Reuse Wireless 4 approaches
Rd. indication
2 permissive to be evaluated
8 S. Farrell Dr. &E. Baristo Rd. 4 mast pole/mast arms to be replaced Reuse Wireless 4 approaches
or protected left indication
9 S. Sunrise Way&E.Ramon 4 mast arms reused for new protected Reuse Wireless 4 approaches
Rd left indication
10 1 El Cielo Rd &E. Ramon Rd. North/South split phase must be i Reuse Wireless 4 approaches
evaluated. East/West protected left turn
to be reused.
11 S.Paseo Dorotea&E. Ramon 2 mast arms reused for new protected Reuse Wireless 2 approaches
Rd. left indication
2 permissive to be evaluated
�12 Crossley Rd.&E. Ramon Rd. 2 mast arms reused for protected left Reuse Wireless 3 approaches
indication
2 permissive to be evaluated
13 S.Palm Canyon Dr.&E. North/South protected left turn to be Reuse exist copper 2 approaches
Sunny Dunes Rd. reused. East/West require new pole over Ethernet
mast arm.Permissive operation to be
evaluated
61
Traffic Signal Improvements(HSIP Cycle 7)
PROJECT UNDERSTANDING
-section Communication Dilemma Zone
�ssive signal heads Detection
14 S Sunrise Way&E. Mesquite 2 mast arms reused for protected left Reuse Wireless 3 approaches
Ave. indication
2 permissive to be evaluated
15 Crossley Rd.&Dinah Shore 2 mast arms reused for new protected Reuse Wireless 4 approaches
Dr. left indication
2 permissive to be evaluated
16 S. Sunrise Way&E. Palm All existing protected left turns Reuse Wireless 4 approaches
Canyon Dr.
17 Smoke Tree Ln.-S.Cerritos 4 mast pole/mast arms to be replaced Reuse Wireless 2 approaches
Rd.&E. Palm Canyon Dr. or protected left indication.
18 Barona Rd.-S Farrell Dr.&E. 2 mast arms reused for new protected Reuse Wireless 2 approaches
Palm Canyon Dr. left indication
2 permissive to be evaluated
19 Cherokee Way&E. Palm 4 mast pole/mast arms to be replaced Reuse Wireless 2 approaches
Canyon Dr. or protected left indication.
A broad understanding of the City's traffic engineering system, upgrades needed to improve safety,and
environmental compliance are critical to funding and moving the project forward.The Michael Baker team will
leverage its expertise in traffic engineering, past six years working for the City of Palm Springs on the Citywide Traffic
Signal Interconnect Upgrade and Traffic Management Center Project,and existing relationships with Caltrans District
8 staff to meet the City's goals. In addition,our team can provide the City with a streamlined navigation of the
Caltrans environmental and Local Assistance procedures.
The Michael Baker team can assist the City in making informed decisions about equipment and other considerations
for left-turn signal replacement,dilemma zone detection, utility conflicts,and City I Caltrans reviews. Examples of
other considerations include review of left turn operations that may yield results that conclude converting to protected
left turn from protected/permissive left turn would produce an unacceptable increase in intersection delay;or evaluate
signal pole locations to determine if an existing pole may remain in place and help decide to not impact native soil
with a new deeper pole foundation due to the ultra-sensitive cultural and tribal resources climate. A close evaluation
of these and other items will prevent delays in schedule.
The following key issues will be evaluated during the preliminary engineering phase:
1. Protected Left Turn Signal Replacement
2. Dilemma zone Detection
3. Traffic Signal Modification Upgrades
4. Avoid Utility Conflicts
5. Approvals Relative to ADA Facilities
6. Schedule: Concurrent Activities
62
Proposal for the City of Palm Springs
Section A
i. Ar r�F •r PROJECT UNDERSTANDING
A.2 KEY ISSUES
1. Protected Left Turn Signal Replacement
Michael Baker will provide recommendations to the City for review and approval based on the analysis of the left turn
operation at each intersection. Upon approval of left turn operation recommendations, each pole and mast arm that
requires new left turn indications will be analyzed.
Table 2: Protected Left Turn Replacement Issues
Issue Problem Solution
1.Protected left turn Protected left turn indications will Caltrans standards plans provide standard pole and
signal installation at require the removal of the five- mast arms that are designed for 100 mile per hour
locations with existing section head signal indication and winds.Several locations appear to have mast arms that
protected/permissive left "left turn yield on green"sign.The are oversized for the current equipment provided on the
turn operation, proposed layout of signal indications pole.Based on preliminary field reviews,each mast arm
must comply with section 4 of the at the Indian Canyon Drivel Racquet Club Road
California Manual on Uniform Traffic intersection appear to be 244-100 standards or 26-4-
Control Devices(MUTCD) 100 standards equipped with only three loads.An
requirements for positioning of existing tendon is mounted on the end of the mast arm,
signal faces.Signal Pole and mast where a left turn signal indication maybe mounted.
arms must be designed to withstand These existing standards may be maintained in their
100 mile per hour winds. current state.This example may not be valid where the
existing location of the traffic signal pole does not
comply with ADA standards.
2.Left Turn Operation Analysis of the left turn operations Flashing left turn indications may be considered as an
Analysis shows that may yield results that imply that alternative protected/permissive operation.The flashing
protected left turns are not converting to protected left turn from yellow left turn indication would provide less confusion
desired protected/permissive left turn would to motorists. Flashing yellow left turns have had a lot of
produce and unacceptable increase success throughout the country and allow for greater
in intersection delay.As a result the flexibility in signal timing operations.Lead-lag
City may conclude that the operations can be modified without the risk of
protected/permissive left turn introducing a"yellow trap."
operation shall remain.
Indian Canyon Drive/Racquet Club Road Protected Left Turn Installation Illustration
Before with five-section Indication After with protected left turn
63
Traffic Signal Improvements(HSIP Cycle 7)
Section A
i n
PROJECT UNDERSTANDING
♦._ ' •`,
2. Dilemma Zone Detection
The intent of a robust dilemma zone detection system is to reduce the number of drivers that are unsure whether to
stop or proceed at a yellow phase. The existing Palm Springs traffic signal dilemma zone protection consists of
several elements.Yellow times are timed to ensure that a vehicle traveling at the 85th percentile speed will have
sufficient time to come to a stop when a yellow indication is shown.Advanced loop detectors are placed such that a
vehicle will trigger a phase extension before entering the dilemma zone preventing the light from going to yellow until
the vehicle has had time to enter into the intersection.The limitations of the existing system exist when vehicles
travel faster or slower than the measure 85 percentile speed. Advance dilemma zone detection provides a dynamic
detection zone that allows operators to set multiple"trip lines"for alternate vehicle green phase extensions.This
feature is especially useful at high speed approaches where vehicle speeds are likely to fluctuate when approaching
the intersection.
Table 3: Dilemma Zone Detection Issues
Issue Problem Solution
1.Dilemma Zone Dilemma zone detection may be Evaluate other controllers that are Caltrans Style. This may
detection Controller installed but the existing signal be a good time to consider a migration to 2070 ATC. It
upgrade controller may limit the its would allow for more efficient communication as well,2070
capabilities ATC has more processing power,a more robust controller
software,and imbedded Ethernet communication.NTCIP
compliant controllers will also allow for easier migration to
future connected vehicle DSRC technology implementation.
2.Type of Dilemma Zone If recommended new inductance Radar detection can be accomplished through several
detection loops may require more conduit products.Video/radar detection hybrids provide the
space opportunity to use video for stop bar detection and radar for
dilemma zone detection
Indian Canyon DrivelRacquet Club Road Protected Left Turn Installation Illustration
EXISTING
I �
DILEMM.A�ONE
`ADVANCE • •
DETECbON
•
► S-7
Existing Advance Loop Detection Radar Dilemma Zone Detection
Proposal for the City of Palm Springs 64
a.
Section A
PROJECT UNDERSTANDING
3. Traffic Signal Modification Upgrades
The Michael Baker team will assess other necessary improvements needed for each traffic signal. Each traffic signal
will comply with California Manual of Uniform Traffic Control (CAMUTCD)standards and Caltrans Standards Plans,
Table 4: Traffic Signal Modification Upgrades
Issue „Problem
1.Battery Back Up(BBS) Electrical power disturbances Several BBS should be relocated from pull box to side
may affect performance of traffic mounted cabinets.New BBS should include
signals.Non uniform electrical Uninterrupted Power Supply(UPS)to provide uniform
power supply can cause traffic sine wave AC power.UPS helps regulate power,
signals to go into flash or lapses providing prolonged life span of the equipment.This will
in signal communication with also reduce the instances of outages.
TMC.
2. Communication Upgrades Existing Copper over Ethernet Where feasible,replace copper interconnect with fiber.
communication has limitations A new splice enclosure and pull box will be required.
on bandwidth Locations along Tahquitz Canyon Way can utilize
existing conduit for new fiber. Fiber Optic
Communication provides more bandwidth and is more
reliable than copper or wireless communication.
3.Existing Mas Arm Signs Several signs on signal mast Evaluate signs at each location,and replace as needed,
arms are fading and difficult to Improved signage will increase intersection performance
read.
4. Avoid Utility Conflicts
During the Engineering Design phase, the Michael Baker team will complete coordination for the protection of all
existing facilities identified, as well as coordination, preparation of applications,and all other matters pertaining to the
protection. Michael Baker staff will coordinate with utility owners,the City and Caltrans utility coordination staff with
respect to all utility related matters.
As required per Chapter 14 Caltrans LAPM,the Michael Baker Utility Coordinator will prepare and maintain a Project
Utility Matrix which will summarize issue dates of various letters/notices,correspondence, utility agreements and
reports of investigations(R0l's)as they relate to the Project for Caltrans(DLAE)and City's reference. In addition,the
Utility Coordinator will need to coordinate with the Utility Owners, City, County and Caltrans(DLAE)for
encroachment permit submissions as they relate to technical studies within the project limits in addition to any
required potholing for identification of any potential conflicts/impacts to include the High/Low-Risk process and
procedures per the Caltrans Chapter 17 Encroachments and Utilities Manual.
Our team understands that avoiding impacts to existing utilities would be ideal in avoiding schedule and construction
risk due to the additional relocation coordination directed by the Caltrans LAPM and scheduling utility relocations
prior to construction.The pole locations,listed within Table 5,indicate areas that require additional evaluation for
potential relocations.As shown, a majority of pole locations may not require a relocation which will avoid the need to
continue further relocation coordination according to the Caltrans LAPM.Our scope and schedule assumes and
implies this concept.Our team encountered a similar situation on the Pomona ADA/ATP Street Improvements
project,which by minimizing impacts to existing utilities, proved to reduce schedule. Our team proposes to reduce the
schedule by avoiding conflicts and cut-down on additional coordination that Caltrans requires based on the Caltrans
LAPM standard operating procedure. By following this approach,the City will ultimately gain Right of Way
Certification from Caltrans Local Assistance in a timely manner with less utility issues during construction.
65
Traffic Signal Improvements(HSIP Cycle 7)
Section A
PROJECT UNDERSTANDING
5. Approvals Relative to ADA Facilities
Based on the Caltrans guidelines for American Disability Act Facilities, Design Information Bulletin (DIB)82-05,there
are planned pedestrian facilities at all the intersections that need to be analyzed and designed to comply with Federal
laws and State codes. Curb ramps need to be designed to meet standards for design and post construction.
Caltrans requires that both design and post construction of the pedestrian facilities be certified by their District ADA
Coordinator.
Based on previous experience with Caltrans on I-10/Monterey Avenue, 1-215/Ramona Expressway and 1-1511ndian
Truck Trail interchanges, a detailed design of the pedestrian facilities will be required. Every grade break,slope,
elevations, station and offsets of critical points with the pedestrian path of travel will need to be provided on the
design plans and meet ADA standards relative to Federal laws. Michael Baker just obtained approvals of design
certification of the nearby 1-101Jefferson Street Interchange,
Michael Baker develops a conservative design and provides information and details on plans for construction to
ensure that all ramps meet ADA requirements. Above and beyond, Michael Baker will emphasize ADA requirements
at a Pre-Construction Meeting with the City, construction manager and contractor. Post construction of pedestrian
facilities undergoes a thorough field inspection by Caltrans ADA Specialist.The inspection consists of taking pictures,
measuring width and cross slopes.A report is provided to the designer of facilities that do not meet ADA
requirements. Michael Baker worked closely with Caltrans District 8 ADA Coordinator, Mr.Anthony Ng,to obtain
approvals of ADA facilities on 1-1 0/Monterey Avenue, 1-215/Ramona Expressway and 1-15 Indian Truck Trail during
construction.
6. Schedule: Concurrent Activities
The last key issue, based on our experience, is contained within the schedule.The Caltrans Local Assistance
process, along with environmental approvals, requires our assertive approach that has successfully implemented
schedules that still follow the LAPM guidelines and allow preliminary engineering design work to be performed prior
to environmental approval. During, 1-1 0/Jefferson Street Interchange, our team established with Caltrans that 60%
PS&E is still technically considered preliminary engineering.The schedule provided within this proposal assumes and
provides the same schedule saving adjustments for the City to consider. Within the schedule, our team builds a
micro-level of detail and expected time frames per task and sublask. We meticulously detail each task to conform to
Caltrans LAPM and target reasonable dates, including identifying holidays. For example,with December 5t1 assumed
as the Notice to Proceed,our team considered within the timeframes allocated for project kick-off that traffic counts
will realistically not begin until a week after the holidays. This actually does not negatively impact the schedule. In
order to assist with this shift due to the holidays, our schedule does propose for the City to consider concurrent
reviews of draft deliverables with Caltrans for additional reduction in schedule.Our teams'existing relationships,
familiarity with federally funded projects and proposal to maintain existing pole placements will assist the City by
ensuring that CEQAINEPA/Utility risks will not negatively impact schedule. Our team has implemented this approach
on many project within Caltrans District 8 and provided many months of accelerated project delivery including:
1-101 Avenue 50 Interchange
• 1-10/Monterey Avenue Interchange
• I-15/Indian Truck Trail
When reviewing the HSIP Cycle 7 Application Form,the overall execution of the PE Phase is assumed to take 1 year
and 8 months compared to our proposed reduction in schedule by 2 months. The reduction actually puts the project
back on track and will keep funding eligible for the project.As provided on the projects listed above,we will habitually
review the schedule and identify foreseeable risks throughout the project to remain committed to the successful
completion of the project.
66
Proposal for the City of Palm Springs
XL Section A
PROJECT UNDERSTANDING
Pale locations and potential issues are noted below:
Table 5: Pole Placement Review
ObservationsPalm Springs Signals Summary of Existing Pole Location
Indian Canyon Dr/Raquet Existing poles on the northeast and northwest are placed in the middle of sidewalk where the
Club Rd sidewalk is potentially not ADA compliant.
Sunrise Way/Raquel Club Rd Existing north pole on the north east corner is placed in the middle of sidewalk where the sidewalk
is potentially not ADA compliant.
Via Escuela!Gene Autry Trail No Issues.
Sunrise Way/Amado Rd No Issues.
Sunrise/Tahquitz Existing poles on the northeast and southeast corners might be too far from the crosswalk(>6).
Farrell/Tahquitz Existing north pole on the northeast corner and north pole on the northwest corner is placed in the
middle of sidewalk where the sidewalk is potentially not ADA compliant.
Sunrise/Baristo Existing north pole on the northeast corner,north pole on the northwest corner and west pole on
the south west corner might be too far from the crosswalk(>5').Crosswalk may need re-alignment.
Farrel/Bansto Existing north pole on the northeast corner might be too far from the crosswalk(>5').
Crosswalk may need re-aligning.
Sunrise/Ramon No Issues.
El Cielo Rd/Ramon No Issues,
Paseo Dorotea/Ramon Existing north east poles and north west poles are placed in the middle of sidewalk where the
sidewalk is potentially not ADA compliant and too far from the crosswalk(>5').
Crossley/Ramon Too many poles and meter cabinets on the northeast corner. Might not be sufficient space for a
wheel chair.
S Palm Cyn-Sunny Existing west pole on the northwest corner is located where potentially a new ADA ramp would be
Dunes constructed.
Sunrise/Mesquite Existing west pole on the northwest corner and south pole on the southeast corner might be too far
from the crosswalk(>5').Also,the east pole on the southeast corner placed in the middle of sidewalk
where the sidewalk is potentially not ADA compliant.
Crossley/Dinah Shore Existing east pole on the southeast corner might be too far from the crosswalk(>5').
Sunrise Way/E Palm Cyn Existing north pole on the northeast comer and west pole on the northwest corner might be too far
from the crosswalk (>5').
Smoke Tree/Palm Cyn Existing north pole on the northeast comer is placed in the middle of sidewalk where the sidewalk is
potentially not ADA compliant.
Existing south pole on the southeast comer is located where potentially a new ADA ramp would be
constructed.
Farrell/E Palm Canyon Controller Cabinet on the northwest corner is in the middle of the sidewalk,it might need to be
Dr relocated.
Cherokee/E Palm Existing east pole on the northeast corner is located where potentially a new ADA ramp would be
Canyon Or constructed.Also,the existing east pole on the southeast comer might be too far from the crosswalk
67
Traffic Signal Improvements(HSIP Cycle 7)
PROJECT UNDERSTANDING
A.3 COORDINATION OF CEQAlNEPA ENVIRONMENTAL APPROVALS
The Michael Baker team's CEQA/NEPA philosophy centers around a robust project description. Even for Categorical
Exemptions and Categorical Exclusions(CE/CE),we have learned that taking the time to prepare a thorough,well
vetted project description with the City's input(i.e.As-Builts, City Engineer) and past projects provide the foundation
needed to advance the CEQA/NEPA CE/CE without costly revisions and schedule delays.
Directed by former Caltrans District 8 Local Assistance Coordinator, Essra Mostafavi understands that consistent
coordination is essential for the project success. Her knowledge and experience will be key in meeting expectations
from the City and Caltrans;that all technical reports provide a thorough and concise analysis of the potential impacts;
and that possible challenges, strategies, and solutions are identified early in the CEQA/NEPA process.Once a final
project description is in hand,our team will draft the Preliminary Environmental Assessment(PES), and seek
Environmental Local Assistance's(Aaron Burton's)concurrence on the final environmental technical reportslstudies
the PES has scoped to meet NEPA&Section 106 of the NHPA requirements. On Federal Aid Projects, it is only
upon the Caltrans District's PES concurrence that the environmental technical reports can be initiated. Our team,
having worked in the Project Area, on similar signalization and ADA projects, anticipates the critical concerns to be of
a Cultural and Biological nature.
• Cultural Resource Management: For CEQA,AB 52 does not apply for the anticipated CE. NEPA requires
Section 106 Consultation with Tribes(s) between the State Historic Preservation Officer or SHPO(Caltrans, Gary
Jones)and the Tribal Historic Preservation Ofticer(s). The Tribes) require"government to government'
consultation and as a result this process can be lengthy in nature. After the narrative HPSR, ASR, and APE
have been submitted to Caltrans, should culturally sensitive resources be within the project footprint, the THPO
may require an Environmentally Sensitive Area(ESA)Action Plan,for the City to disclose how the contractor will
perform project activities in light of these resources. It is anticipated that the Tribe(s)will require a Tribal Monitor
to be present during all ground disturbing activities at cost to the City.As mentioned above, avoidance of new
pole locations with deeper foundations could provide the City with a significant reduction in schedule by
mitigating the need for a full Cultural study and consultation.
• Biological:As some of the intersections within the project are adjacent to open and undeveloped lots;they may
trigger a higher level of biological evaluation. This will be determined by the Caltrans District 8 biologist
evaluating the PES.
CEQA Exemptions
Since the project is anticipated to remain within the existing right-of-way and no expansion of capacity will occur,
these improvements are anticipated to be consistent with exemptions from the CEQA guidelines for the following:
• Section 15301 (Existing Facilities)-Class 1(c)-(Existing highways and streets,sidewalks,gutters, bicycle and
pedestrian trails, and similar facilities);
• Section 15302(Replacement or Reconstruction)-Class 2(c)-(Replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity); and
• Section 15304 (Minor Alterations to Land) -Class 4(b)-(New gardening or landscaping, including the
replacement of existing conventional landscaping with water efficient or fire resistant landscaping).
VCS is currently responsible for oversight and environmental compliance for two Caltrans District 8 Federal Aid/Local
Assistance projects in Rancho Mirage: The Signalization of Highway 111, Bob Hope Drive, and Country Club Drive
and the Signalization of Dinah Shore Drive to Monterey Ave, HSIPL 5412(014)and (015) respectively. We have
successfully processed the Caltrans District 8 environmental NEPA clearance for the City of Rancho Mirage per the
LAPM, Chapter 6: Environmental Procedures. In addition, we have also advised the City of Rancho Mirage with
jurisdictional concerns with a intracity agreements, ESA Action Plan coordination, THPO/SHPO coordination, and
successful Section 106 compliance.
68
Proposal for the City of Palm Springs
t
R"
ScopeB. of Work
69
Section
•
SCOPE OF WORK
B. SCOPE OF WORK
6.1 DETAILED SCOPE OF WORK
The Michael Baker Team has developed this scope of work in accordance to the City's RFP and Caltrans Local
Assistance Procedures Manual. Our experience with the Garnet Street Bridge Replacement and Pomona ADA/ATP
projects have proven that the Michael Baker approach to scope of work will be successful for the City's Traffic Signal
Improvements (HSIP Cycle 7) projectTASK DESCRIPTION DELIVERABLES RESPONSIBLE
STAFF
A.PROJECT MANAGEMENT
Task A.1 CONSULTANT will be responsible for overall ✓ One(1) Kick-Off Paul Mittica
Project Meetings, project management;quality control,liaison with ! Meeting/Minutes • Rebecca Young
Coordination,and CALTRANS and other affected agencies, and ✓ Fourteen(14)Monthly
Management progress monitoring and maintenance of Project PDT Meetings/Minutes
files. CONSULTANT will meet with the CITY to ✓ One(1)City Council
confirm the scope of design. CONSULTANT will Meeting/City Council
supervise, coordinate, monitor and review Study Session
project for conformance with CALTRANS and ✓ Quality Control Plan
CITY standards, policies and procedures. : ✓ Request for
CONSULTANT will attend monthly PDT Authorization for
meetings. Monthly invoices will be prepared to Construction
document progress on the PROJECT.
CONSULTANT will prepare RFA for
Construction subsequent to Phase I and Phase
II tasks.
Task A.2 CONSULTANT will develop a project schedule ✓ Baseline Project Paul Mittica
Project Schedule i for delivery of major milestones. The schedule Schedule
will be updated on a monthly basis and ✓ Monthly Updates and
dist buted at the PDT meetings Distribution
-- - - --.-.. --.. ---`-_.- --- -....
B.PHASE I-ENVIRONMENTAL AND PRELIMINARY ENGINEERING
_.. ..
Task 1.1 CONSULTANT will i mole-me-Rt a traffic data ✓ Traffic Counts Carla Dietrich
Traffic Counts and collection program to obtain intersection turning ✓ Level of Service
Level of Service movement data at the 19 study intersections for ! Analysis
use in the left turn treatment alternatives
analysis. Vehicle, bicyclist, and pedestrian
counts will be collected during a typical weekday
(Tuesday through Thursday) of a non-holiday
week. Data will be collected during 3 hours of
the AM Peak period and 3 hours of the PM Peak
period. The data collection program will be
I conducted while local schools are in session to
assure an accurate representation of typical
conditions.
A technical memorandum will be prepared to
document the analysis process and to provide
the recommended left turn phasing treatments
for each of the study intersections
Task 1.2 CONSULTANT will review existing reports ✓ Photographs Various
Research of studies, mapping, standards, plans, as-builts ✓ Inventory list of related
Record and other information for the PROJECT materials
Information provided by the CITY and obtain through ✓ GIS Mapping
available records and GIS databases
70
Traffic Signal Improvements(HSIP Cycle 7)
Section B IT P
SCOPE OF WORK
. .
DESCRIPTION DELIVERABLES STAFF
TASK RESPONSIBLE
CONSULTANT will maintain a database of
available material.
Task 13 Environmental
-. .... _.
Task 1.3.1 CONSULTANT will prepare and submit the PES ✓ PES Form Essra Mostafavi
Preliminary Form and all required attachments to
Environmental CALTRANS for review and comment, using the
Study(PES)Form standard form available on the SER website and
following the procedures outlined in Chapter 6 of
the Local Assistance Procedures Manual
(LAPM)
Task 13 n CONSULTANT will prepare an Initial Sate ✓ Initial Sate Assessment ; Essra Mostafavi
Initial Site Assessment(ISA) Checklist in accordance with Checklist
Assessment the CALTRANS SER. The ISA Checklist will
Checklist evaluate site history, existing observable
conditions, current site use, and current and
former uses of surrounding properties to identify
the potential presence of recognized
environmental conditions associated with the
subject site
Task 1.3.ni CONSULTANT will prepare a CALTRANS NES ✓ NES-MI Wade Caffrey
Natural MI report.The report will include a brief analysis
Environmental of project impacts to biological resource, if any,
Study—Minimal recommendations for further studies that may be
Impacts(NES•MI) needed prior to development, permit
requirements, and suggested mitigation
measures ;f necessary., _-
Task 13.iv CONSULTANT will prepare the APE Map which ✓ APE Map Curt Duke/Duke
Area of Potential will depict the area impacted by the Project, CRM
Effects(APE)Map including staging, construction access areas,
and any utility and property relocation work.The
map will be plotted on an aerial photograph
generated by GIS at a scale of 1"=200', with a
bar scale. The map will depict the locations of
1 any cultural resources identified in the APE.
CALTRANS will approve the APE map prior to
completion of the HPSR. _
Task 1.3.v CONSULTANT will prepare an HPSR which will ✓ HPSR Curt DukelDuke
Historic Property summarize consultations and decisions ✓ ASR CRM
Survey Report pursuant to Section 106. It will document
(HPSR)/Archaeolo delineation of the APE, completion of the
gical Survey identification phase, completion of National
Report(ASR) Register of Historic Places eligibility,evaluation
of the resources within the project APE, and, if
relevant, a finding of no historic properties
affected or no adverse effect with standard
conditions. The HPSR will be used to request
SHPO's concurrence on determinations of
eligibility or ineligibility for properties within the
project area of the APE to be evaluated.
The ASR will include an archaeological survey
and archival research conducted by a qualified
archaeologist
Task 1.3.vi ; CONSULTANT will coordinate with CALTRANS ✓ Categorical Exclusion Essra Mostafavi
in the preparation of the CatEx and will provide
� 1
Proposal for the City of Palm Springs
ART Section
SCOPE OF WORK
At
TASK DESCRIPTION DELIVERABLES RESPONSIBLE
STAFF
Categorical all necessary information/items required for
Exclusion(CatEx) inclusion in the CatEx, including the
_(NEIRA) J Environmental Commitments Records(ECR),
.. .-.1.11-1 1.-_ .............. ..........
Task 1.3.vii i CONSULTANT will prepare a Categorical v Categorical Exemption Sean Noonan
Categorical Exemption (CE) for CEQA compliance in i
Exemption(CE) i accordance with Public Resources Code(PRC)
(CEQA) 21084; 14 California Code of Regulations(CCR)
15300 et seq. Since the project is anticipated to
remain within the existing right-of-way and no
1 expansion of capacity will occur, these
improvements are anticipated to be consistent
with exemptions from the CEQA guidelines.
Task 1.3.viii CONSULTANT will prepare a Water Quality ✓ Water Quality Technical Tanya
Water Quality Technical Memorandum (WQTM). The memo Memorandum Bilezjkjian
Technical will qualitatively discuss the Project's impacts on
Memorandum receiving water quality during construction and
post-construction conditions based on the
region's applicable stormwater regulations and
consistent with the National Pollutant Discharge
Elimination System (NPDES) permit
requirements. It will characterize the baseline
water quality conditions, identify the potential
water quality issues from developing the project,
and identify applicable mitigation measures
(Best Management Practices).
----------------------- --- -------- . . . .. . ......
Task 1.4 Preliminary Engineering
Task 1.4.i CONSULTANT will prepare base maps showing V Topographic Map in Christopher
Surveying and existing topographic and plannimetric features, AutoCAD Format Alberts
Topographic centerlines and rights-of-way included in the v Field survey
Mapping project site limits. ✓ Right-of-way Base Map
v Pothole Surveys
.....................................
Task ui coNs-OL-rANt-will--c--o-o-r-d-i-na-t-e/prepare with the v Inventory list of existing Marie Korgan
Utilities 1 utility owners, CITY, CALTRANS' Utility utilities
Coordination Coordination staff, and according to Chapter 14 ✓ Utility Matrix
LAPM including: Coordination
• Utility Record Informabon/As-Builts Review Letters/Notices/
• Initial As-Built Requests Requests
• Verification Letters V Utility Certification
• Final Notices to Owners
• Utility Matrix
• Utility Certification
It is assumed that utility adjustments (to grade)
are included in the project, and that all utility
relocations would be avoided.As a result, utility
i agreement notices are not part of this scope of 1
work.
Task 14CONSULTANT will provide a pothole exhibit for ✓ Pothole Exhibit Marie Korgan
Utility Potholing the CITY for approval prior to initiating potholing ✓ Twenty(20)Potholes
activities, All coordination activities are captured
in the Utilities Coordination task.The exhibit will
depict the location of possible utility conflicts.
The task assumes no more than twenty (20)
.. . . . . _potholes._Additional potholes will be collected at
-----------
72
Traffic Signal Improvements(HSIP Cycle 7)
SCOPE OF WORK
RESPONSIBLE
TASK DESCRIPTION DELIVERABLES STAFF
an additional fee. Survey will be conducted
before and after potholing to document utility
locations.
-- - .......
Task 14 ry CONSULTANT will provide right-of-way ✓ Right-of-Way Rebecca Young
Right-of-Way research utilizing GIS or equal type information Certification
to identify right-of-way and include existing
property lines with right-of-way and easement
areas. A Right of Way Certification will be
completed. It is assumed all work will be
completed within existing RIW and that utility
relocations will be avoided
_--- ...... .......
Task 1.4.v CONSULTANT will provide conceptual layout ✓ Conceptual Layout Octavio
Preliminary Design plans showing tentative traffic signal pole ; Plans,Nineteen(19) Hernandez
(Conceptual locations, signing and striping, ADA compliant Josh McNeill
Layout Plans, pedestrian access ramps and additional
35%) information pertinent to the HSIP Grant
_ ,Application -
C.PHASE II-ENGINEERING DESIGN-PLANS SPECIFICATIONS AND ESTIMATES(PS&E-
--- - - - - _.-
Task 11.1 CONSULTANT will provide (at a minimum) of : ✓ Title Sheet Octavio
Improvement Plan { 1"=20'plan view scale:Title Sheet,Construction ✓ Detail Sheets,Two(2) Hernandez
Preparation(65%) Note Sheets, Details Sheets, Roadway Plan ✓ Roadway Plans, Brandon Reyes
View and Section Sheets, Profile Sheets for i Nineteen(19) Josh McNeill
Curb Returns, Signing and Striping sheets with i ✓ Curb Return Profile
Detail Sheet(s), Traffic Signal Plans and Signal i Sheets,Six(6)
Timing Plans. ✓ Striping and Signing
The base Construction Drawings will include Plans/Details, Fifteen
signature blocks, approvals & permits block, (15)
locations of improvements,easements,property ✓ Traffic Signal Plans,
lines, rights-of-way, all property addresses, and ✓ Nineteen(19)
all survey and title search data. As part of the Traffic Signal Details,
Nineteen (19)
completion of the base construction drawings, ✓ Engineer's Estimate
CONSULTANT will field review their proposed and Quantities
alignmentfor accuracy ofexistingimprovements
i and conditions, and include CITY to check
policies and preferences for proposed
alignment.
Roadway
CONSULTANT will prepare 65 percent level
layouts,curb return profiles and typical sections.
It is assumed that no pavement deflection
testing orpavement rehabilitation of the roadway
will be required.
Private property owners will be compensated
through the right of way appraisal and
acquisition process for any impacts to their
property requiring any type of demolition,new or
reconstructed improvements.No separate plans
for any of these "off-site" demolition items or
improvements will be prepared. Separate right-
of-way demolition plans and separate right-of-
way demolition construction may be required
and will be the responsibility of the CITY.
73 �'
Proposal for the City of Palm Springs
..AL
DELIVERABLESTASK DESCRIPTION
STAFF
Material with Aerially Deposited Lead (Existing
and Placement) will not be prepared as part of
the Construction Details nor Aerially Deposited
Lead Removal plan sheets.
Striping and Signing Plans
CONSULTANT will prepare 65 percent level
Striping and Signing Plans to show existing and
proposed new signs. The plans will identify
locations of painted and thermoplastic stripes
and markings, pavement markers and
delineators. The plans will include sign details.
Traffic Signal Plans
CONSULTANT will prepare 65 percent level
Traffic Signal Plans to show detailed traffic
signal modification designs including existing
equipment to remain, existing equipment to be
removed,newequipment to be installed,and the
conductor and equipment schedules. It is
assumed that no geotechnical testing or
calculations will be required.
Quantity and Cost Estimates
CONSULTANT will prepare 65 percent level
engineer's construction cost estimate and
quantity calculations.
Excluded Plans
Traffic Control Plans I Construction Phasing !;
I Detour Plans will not be prepared
• A SWPPPIWQP will not be prepared
• Utility Location Plans will not be prepared
• Landscape/Aesthetic/Irrigation Plans will not
be prepared
• Drainage Plans will not be prepared
• Material with ADL
• ADL Removal Plans
• RIW Demo Plans
Task 11.2 CONSULTANT will prepare 100% construction ✓ 100%PS&E Package Octavio
Improvement Plan 1 drawings, engineer's estimates, which Hernandez
Preparation(100% incorporate all review comments on the 65% Brandon Reyes
PS&E) construction drawings and input from any Josh McNeill
permitting agencies/entities/utilities. At 100%
stage CONSULTANT will also include an
engineer's estimate and technical provisions in
accordance with City and Caltrans requirements
- -. --- -- are
.in- ....._... ........
Task 11.3 CONSULTANT will prepare Final PS&E ✓ Final PS&E Package Octavio
Improvement Plan I construction drawings which incorporate all Hernandez
Preparation(Final review comments on the 100% construction Brandon Reyes
PS&E) drawings and input from any permitting Josh McNeill
agenciestentitieslutilities. At Final PS&E stage
CONSULTANT will also include final
specifications and engineer's estimate in
accordance with City requirements
?4
Traffic Signal Improvements(H&P Cycle 7)
SCOPE OF WORK lrkv
RESPONSIBLE
TASK DESCRIPTION DELIVERABLES STAFF
Task 11.4 CONSULTANT will attend the pre-bid meeting ✓ Pre-Bid Meeting Paul Mittica
Bid Support with the appropriate technical personnel. When Attendance
requested by the CITY, CONSULTANT will ✓ Responses to bidder
respond to bidder inquiries. When requested by inquiries
CITY, CONSULTANT will prepare bid ✓ Addendum documents
addendum documents and plans. and plans,up to two(2)
-_ _
addendums
D Phase III—CONSTRUCTION SUPPORT
Task 111.1 CONSULTANT will attend the pre-construction ✓ Pre-Construction Paul Mittica
Pre-Construction meeting with the appropriate technical Meeting Attendance
Meeting _ _ personnel
Task 11-1.2 CONSULTANT will draft responses to contractor ✓ RFI responses Brandon Reyes
Construction inquiries and RFIs as requested by the Resident : ✓ Contract Change Josh McNeill
Support and As- Engineer. CONSULTANT will draft and assist Orders
Builts the CITY in issuing Contract Change Orders as ! ✓ As-Built Drawings
requested by the CITY.
While CITY is responsible for maintaining field
as-built plans, CONSULTANT will keep records
of changes based solely on information provided
j by the CITY and CONSULTANT in response to
RFI's and additional drawings prepared at the
CITY request. These marked up plans from
CITY will form the basis for the development of
the Final Record Drawings. CONSULTANT
assumes no responsibility forthe accuracy ofthe
information provided by the Resident Engineer.
In developing the final record drawing PS&E,
CONSULTANT will follow all requirements
specified by the CITY and submit to the CIY no
later than 60 days after construction contract
acceptance by the CITY.
It is assumed that the CITY will pay for Tribal
Monitoring
Time Commitment of Responsible Staff
Name I Project Role Time Commitment
Paul Mittica, PE/Project Manager_ 50%
Tim Haile, PE/QA/QC 10%
Rebecca Young,PE Local Assistance Documentation I Request for Authorization 20%
Essra Mostafavi/Environmental Lead 70%
Octavio Hernandez, PE/Project Engineer 40%
Josh McNeill, PE,TE/Traffic Signal Design I Systems Coordination 60%
Sean Noonan,AICP I CEQAlNEPA Compliance and Permitting 10%
Wade Caffrey l Natural Resources/Biology 20%
Curt Duke,MA, RPA 1 Cultural Resources 25%
Tanya Bilezikjian, PE,QSDJQSP/Water Quality 20%
Y
_Carla Dietrick, PE,PTOE!Traffic Analysis 60%_ �
Brandon Reyes, PE I Roadway 30%
Mark Swanson, PE,CPESC,QSD1P 1 Roadway_ 10%
Chris Alberts, PLS/Survey/Mapping 20%
Marie Korgan/Utilities 40%
7Proposal for the City of Palm Springs
� n
N
A
w
3+
a
o`
C. Staff Qualifications
F
M1'r
y .
:n 76
Section C
STAFF QUALIFICATIONS
C. STAFF QUALIFICATIONS
The City of Palm Springs can achieve time and cost savings as well as increased operational efficiency with
the Michael Baker team,a trusted, well-known City partner with experience delivering traffic engineering and
environmental services to Caltrans,agencies, and cities throughout the Inland Empire and California.
The Michael Baker team brings a depth of experience in traffic signal design,federally funded projects,and
processing projects through Caltrans District S environmental staff, providing the City of Palm Springs with a highly
specialized team for delivery of services for this project. Our team members were selected for this assignment based
on the technical expertise they bring to the team, including current work on the City of Palm Springs' City-wide Traffic
Signal Interconnect Upgrade project. The Organization Chart below depicts our Project Team and their roles on the
project.
Organizational Chart
`W City Palm Springs
Subeonsultant
1 VCS Envinonmental(DBE,SBE,WBE)
-Registered In another State Mike Sutton,PE
,.
Paul Mittica,PE,PmE Tim Haile,PE
Rebecca Young,PE
Essra Mostafavi' Octavio Hernandez,PE
ENVIRONMENTAL RESOURCES ENGINEERING RESOURCES
CEQA/NEPA Compliance Natural Resources/ Traffic Design✓ Roadway
and Permitting Biology Systems Coordination Brandon Reyes,PE
Sean Noonan,Ali Wade Caffrey, Josh McNeill,Pe,TE Mark Swanson,PE,CPESc,
QSDR,
Cultural Resources waterouardy TrafficAnatysis Utilities
(VCS Environmental Tanya Bilezikjian,PE, Carla Dietrick PE•,PTOE Marie Korgan
Subconsultont) QSD/QSP Survey/Mapping
Curt Duke,MA,RPA
Chris Alberts,Pts
More than 550 Technical and Support Staff in California
and 6,000 Companywide
Traffic Signal Improvements(HSIP Cycle 7) 77
r
Section C
CA PROJECT MANAGER
Paul Mittica, PE, PTOE I Project Manager
Paul Mittica, PE, Pi will serve as the City's
Project Manager and will provide direct and
active responsibility with the delivery and EDUCATION:
funding approval of the project. Locally based B.S., Civil and Environmental
out of Ontario, Paul is a recognized leader within Engineering,The Pennsylvania State
Inland Empire mainly focusing his efforts in the University
Coachella Valley. Paul has over 15 years of YEARS OF EXPERIENCE: 15
experience ranging from large complex Caltrans state highway projects to
working on public works civil and traffic projects in the Inland Empire. Paul REGISTRATION I CERTIFICATION:
has developed engineering and geometrics for 24 intersections,over 8 Prorofessional Traffic 0p4erations
interchanges, and over 40 miles of freeway improvements, including the Engineer,U.S.,#3531
1-15 and 1-80 corridors in Utah. He has recently focused his efforts to
integrate and navigate projects through the Caltrans' Local Assistance AREAS OF SPECIALIZATION:
processes with over three years of relevant work and relationships within • Traffic Engineering
Caltrans District 8. Paul is intimately"hands-on"with every aspect of the • Transportation Engineering
project leading to streamlined reviews and approvals with Caltrans Local
Assistance,such as Garnet Street Bridge replacement project in the County of San Bernardino and ADA
Improvements project in Pomona,CA. Paul is currently the Design Manager for the 1-10/Avenue 50 Interchange
PS&E and Avenue 50 Extension projects in Coachella,CA. He is invested and locally present with Caltrans District 8
design oversight projects and staff. His established relationships with Caltrans District 8 will lead to streamlined
approvals with Caltrans Local Assistance.
Relevant Project Experience and References
Pomona FY2013.15 Major Streets: Bulb-outs&Pedestrian ATPIADA Required Improvements,Pomona,CA
Reference: Matt Pilarz, PE,(909)620.3652,Senior Civil Engineer,City of Pomona
Project Manager. Michael Baker, as a subconsultant, provided final design services for an Active Transportation
Project/Americans with Disabilities Act(ATP/ADA)at five intersections within the City of Pomona.The scope of the
project aimed to increase pedestrian safety and mobility.The improvements to the five intersections include
pedestrian crosswalk enhancements,curb extensions,curb bulb-outs,directional curb ramps,and pedestrian
countdown signals.All the proposed improvements and affected existing conditions were designed or retrofitted in
accordance to the current ADA standards. Improving these areas in the City of Pomona will increase pedestrian
visibility,shorten pedestrian crossing distance, reduce vehicular speeds,and enhance public health in a
disadvantaged community.The project is currently being federally funded by Cycle 1 of the Active Transportation
Program for the City of Pomona.A major component with the project was supporting the City with Caltrans Local
Assistance. In order to maintain funding,all utility coordination and design deliverables have to be in accordance with
the Caltrans Local Assistance Procedures Manual.
Garnet Street Bridge Replacement, Mentone,CA
Reference:Andy Silao,P.E.,(909)387-7922,San Bernardino County, Department of Public Works
Project Engineer. Michael Baker is working closely with Caltrans Local Assistance and the County of San Bernardino
to comply with federal requirements required as a grantee of FHWA's Highway Bridge Replacement and
Rehabilitation(HBRR) Program.The County of San Bernardino intends to replace the bridge with a new state-of-the-
art bridge that will accommodate existing traffic volumes.The width of the existing bridge is approximately 17-feet-10-
inches wide(rail-to-rail) including an approximately 16-foot-10-inch travel way.The existing bridge is 159-feet-long
with two abatement and one center pier supporting the bridge.The proposed project would be approximately 52-feet-
78
Proposal for the City of Palm Springs
Section C
STAFF QUALIFICATIONS
wide and would include the abatement and piers,with a wider travel way to accommodate modem vehicles,that are
wider than older models.All existing pipelines and utilities will be relocated as necessary. Michael Baker is managing
the preparation of the wetland delineation, permitting and compliance of the environmental documents that were
previously prepared for conformity and approval with Caltrans Local Assistance,which are anticipated to support a
joint Initial Study/Categorical Exclusion(IS/CE).
I-10/Avenue 50 Interchange PS&E and Avenue 50 Extension,Coachella,CA
Reference:Jonathan Hoy,City Engineer,(760)398.5744,City of Coachella
Design Manager. Michael Baker is the prime consultant responsible for preparing the Project Report, New
Connection Report, Environmental Documentation, Geometric Approval Drawings, Design Exceptions Fact Sheets,
and final design for the new 1-10/Avenue 50 interchange in the City of Coachella. The purpose of the proposed
project is to relieve forecasted congestion on 1-10 and SR-86,including the Dillon Road interchanges. The
interchange improvements will provide a new gateway into the City of Coachella and improve access to 1-10 for
vehicles traveling in and out of the city. Michael Baker prepared a Project Study Report(PSR)and is currently
providing state and federal environmental documentation for the I-101Avenue 50 Interchange Project.The
environmental document is a joint Initial Study/Environmental Assessment(IS/EA). Michael Baker is facilitating
preparation of all the required CEQA/NEPA studies.
Avenue 50 Extension. Design services are being provided for extension of Avenue 50 to connect the existing
Avenue 50 at Fillmore Road to the proposed Avenue 50 Interchange on Interstate 10.Once connected to the 1-10
interchange,this stretch of Avenue 50 will provide essential access and regional circulation to the City of Coachella
from the East.Additionally,the Avenue 50 Extension project will facilitate the necessary infrastructure, including
utilities corridors,for the La Entrada Specific Plan.The project includes the design of approximately 7,200 lineal feet
of six-lane arterial roadway with NEV and bike lanes.The roadway alignment requires crossing the Coachella Canal
and the existing 30-foot-high East Side Dike, both owned and maintained by the Bureau of Reclamation.The
crossing will be achieved utilizing earthen fill over a reinforced concrete box structure within the Coachella Canal,and
precast arches will be designed in order to convey flood flows along the north side of the levee.
C.2 KEY STAFF QUALIFICATIONS
Mike Sutton, PE I Principal In Charge
Mr. Sutton will serve as Principal-in-Charge and
" has a broad range of experience covering many
types of land development and public works EDUCATION:
projects. His strengths are in on-and off-site B.S., Civil Engineering, California State
planning and design, and street widening Polytechnic University, Pomona
projects. As a Project Manager, he has worked YEARS OF EXPERIENCE:22
on several public works improvement projects
for agencies throughout the Coachella Valley REGISTRATION 1 CERTIFICATION:
and desert region, as well as,managed design teams on large Civil Engineer,CA,#57667
commercial and residential projects, including coordination with the client, AREAS OF SPECIALIZATION:
governing agencies,various sub-consultants and utility purveyors. He • Civil Engineering for Public Works
has also acted in the capacity of Inspector/Construction Manager. Mr. and Land Development
Sutton's vast, multi-faceted experience has made him an invaluable asset • On-design, off street Widening and
to the Michael Baker Palm Desert Management team.
Relevant Project Experience
• Bob Hope Drive and Dinah Shore Drive Street Improvements I Rancho Mirage,CA. Project Manager
• Ramon Widening Project I Riverside, CA. Project Manager
• Marriotfs Shadow Ridge Resort I Palm Desert, CA. Project Manager
79
Traffic Signal Improvements(HSIP Cycle 7)
Section C
STAFF QALIFICATIONS
Tim Haile, PE j QA/ QC
Tim Haile, PE, is a known expert within the
Inland Empire for successful delivery of
complex PSR-PDS, PSR, PR, ED. and Final EDUCATION:
B.S.,Civil Engineering,California State
PS&E on projects. Mr. Haile is locally-based Polytechnic University,Pomona
in Michael Bakers Ontario office since 2003 YEARS OF EXPERIENCE: 19
and has 19 years of experience working on
transportation projects. He is an expert in REGISTRATION I CERTIFICATION:
Caltrans design policies, procedures,and standards that apply to Civil Engineer,CA,#72109
transportation projects. He has also worked for Caltrans District 7 in
design for six years at the beginning of his career.Mr. Haile is an expert in AREAS OF SPECIALIZATION:
the complete planning,environmental and final design review process. He ' Transportation Enggineering
P P 9 9 P Expert in Caltrans Design Policies,
has a keen understanding of,their interrelationships with the engineering Procedures,and Standards,
components of a project. His understanding of these relationships during including Caltrans District 8
• Freeway,Interchange,and HOV
final design result in a comprehensive PS&E package. He has Lanes
coordinated and developed several Local Assistance Documents,
including grant applications, Request for Authorization packages, invoicing, contracting compliance,and managed
successful delivery of three local assistance projects in Caltrans District 8. His intimate knowledge of Caltrans
Local Assistance and established relationships in Caltrans District 8 will provide tremendous value to the
City in obtaining approvals and ensuring compliance of Local Assistance requirements.
Relevant Project Experience
• I-10/Avenue 501 Coachella, CA. Project Manager
• Garnet Street Bridge I Menton,CA. Project Manager
• 1-10/Jefferson Street Interchange PALED&PS&E I Indio,CA. Project Manager
• SR-60/Theodore Street Interchange PANED I Moreno Valley, CA. Project Manager
• 1-1 0/Monterey Avenue Interchange I Palm Desert,CA. Project Manager
IKRebecca Young, PE I Local Assistance Documentation /
Request for Authorization
Ms.Young is a Project Engineer in the ii kill:
Transportation/Public Works Department. She EDUCATION:
has experience in roadway design,grading, B.S., General Engineering,Harvey
utility coordination,conceptual utility relocation, Mudd College
specifications,construction field support,cost YEARS OF EXPERIENCE: 9
estimates,and Life Cycle Cost Analysis reports. REGISTRATION/CERTIFICATION:
Ms.Young specializes in development of Caltrans project delivery through Civil Engineer,CA,#77432
PANED and PS&E phases. She has worked on roadway improvement
projects for public agencies such as the City of Cypress,Caltrans, the City AREAS OF SPECIALIZATION:
of Victorville,the Cityof Irvine,City of Newport Beach, City of Tustin,City ' Transportation Engineering
Y P Y tY • Development of Caltrans protect
of Orange, and City of Rancho Mirage. Based on her experience, she delivery through PANED and PS&E
successfully completed the documentation leading to award of federal phases
• Grant Application/Documentation/
funds to the SR-60(rheodore Street project from RCTC. She continued Requests for Authorization
her efforts in development of the Request for Authorization Project and
coordinated closely with Caltrans Local Assistance successfully obligating the funds to the project.
Relevant Project Experience:
• 1-10/Jefferson Street Interchange Improvements lindio, CA. Engineer
• Adams Street Bridge I La Quinta, CA. Engineer
• SR-60frheodore Street Interchange I Moreno Valley, CA. Engineer
so
Proposal for the City of Palm Springs
Section C
STAFF QUALIFICATIONS
Octavio Hernandez, PE I Project Engineer
Mr. Hernandez is a professional engineer with
substantial experience in the planning and
design of transportation,traffic,and Intelligent EDUCATION:
Transportation Systems(ITS)projects. He B.S„ Civil Engineering, California State
has in-depth knowledge of Caltrans design University at Long Beach
standards and has successfully delivered YEARS OF EXPERIENCE: 12
traffic improvement projects to cities and
agencies throughout the region. He has also provided engineering design REGISTRATION 1 CERTIFICATION:
on major ITS programs that have included the Los Angeles Intelligent Civil Engineer,CA,#C78085
Transportation Infrastructure Program and San Diego Intelligent
Transportation Infrastructure Program.
AREAS OF SPECIALIZATION:
Relevant Project Experience • Transportation Engineering
1-151Clinton Keith Interchange Riverside County. CA.Design Engineer Traffic Engineering
' 9 I tY� 9 9 Intelligent Transportation Systems
• Traffic Signal Modifications and Traffic Calming i Pasadena, CA.
Design Engineer
• Traffic Signals,Clay Mesa,CA. Design Engineer
• Culver Drive Signal Modification and Synchronization, Irvine,CA. I Design Engineer
Joshua McNeill, PE, TE I Traffic Design / Systems Coordination
Mr. McNeill has experience in transportation
and traffic planning and engineering. He has
managed and assisted on projects that range EDUCATION:
frompreparingrelimina studies and reports M.S. Civil Engineering(Transportation
preliminary P Systems),University of California,
to final construction plans,specifications, and Irvine
cost estimates(PS&E). Preliminary reports B.S.,Civil Engineering, University of
include pedestrian/bicycle trail alignment California, Irvine
studies, Caltrans Project Reports(PR),and City Street Improvement YEARS OF EXPERIENCE:9
Concepts. Final Design work includes plan preparation for roadway REGISTRATION 1 CERTIFICATION:
improvements,signing and striping,traffic control,and traffic signals. Mr. Civil Engineer,CA,#79151
McNeill has experience in Intelligent Transportation Systems(ITS) Traffic Engineer,CA,#2792
planning and final engineering and has assisted agencies in developing AREAS OF SPECIALIZATION:
preliminary communication architectures,concept of operations • Transportation Engineering
(Con0ps), and ITS master plans as a base framework for future • Tra IntelligentTrffic Enggineering
• ansportalionSystems
transportation systems expansion. His final engineering experience
include Caltrans traffic signal and ramp metering plans,fiber optic communication plans, CCTV plans, and
Transportation Management Center(TMC)Audio Visual(AV) plans. Mr. McNeill has assisted with or managed all
stages of Caltrans project development and is familiar with the Caltrans Project Development Procedures Manual
(PDPM). His Caltrans design experience includes the use of Caltrans Standard Plans and Specifications,and how to
use them correctly in ITS projects. Mr. McNeill is currently working on the Citywide Traffic Signal Interconnect
Upgrade and Traffic Management Center(TMC)Project for the City of Palm Springs.The project has consisted of
three phases: 1)environmental approval and project development; 2)engineering design(PS&E)and signal
synchronization; and 3)construction administration.
Relevant Project Experience
• City of Palm Springs, Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center i Project
Manager
• City of Palm Springs, Uptown District Enhanced Crosswalks I Traffic Engineer
• Adams Street Signal and Street Improvements, La Quinta,CA I Traffic Engineer
• Intelligent Transportation System(ITS) Master Plan, Coachella, CA i Traffic Engineer
81
Traffic Signal Improvements(HSIP Cycle 7)
� .
w;
Section C
STAFF CIALIFICATIONS
Essra Mostafavi ( Environmental Lead
Essra Mostafavi is Senior Project Manager at VCS
Environmental(VCS). She is responsible for
environmental compliance and management EDUCATION:
P g M.A. International Environmental Policy,
related to NEPA/CEQA,interdisciplinary projects, Middlebury Institute of Intematonal
preparation of scoping documents,technical Studies at Monterey
studies,and environmental permits.As a previous B.A. International Relations, University of
Caltrans employee, Essra is an expert in California, Davis
environmental approvals for transportation projects, including capital YEARS OF EXPERIENCE: 11
projects, oversight, and Local Assistance Projects with Caltrans and the REGISTRATION I CERTIFICATION:
FHWA. GISIGPS Trimble Certified Environmental
Relevant Experience Surveyor
• Date Palm Dr.Widening, Cathedral City,CA I Environmental Lead AREAS OF SPECIALIZATION:
• Environmental, CEQA 1 NEPA
• Rock Springs Road, Bridge Over Mojave River,San Bernardino • Environmental approvals for
County,CA I Environmental Lead for NEPA CE; Review of County of transpor protects,including
San Bernardino-approved CEQA IS/MND for environmental Catationitranssistance Projects with
clearance
• Salton Creek Bridge Replacement Project, Riverside,CA I Environmental Lead/CE and Environmental
Commitments Record
• Associate Environmental Planner I CEQA-Project Level EIR, NEPA-Programmatic EA, Ongoing CVAG,CV Link
Project I Primary Reviewer for PES
Sean Noonan, AICP I CEQA/ NEPA Compliance and Permitting
Sean Noonan leads the development of
,# environmental documents and regulatory permits
for a wide arrayof project types, including road, EDUCATION:
P 1 YPe 9 Master of Urban and Regional Planning,
highway,and transit projects. Sean has over five California Polytechnic University Pomona
years of experience managing, preparing, and M.A.,Geography,California State
processing environmental documents pursuant to University,Fullerton
the California Environmental Quality Act(CEQA) B.A.,History, University of California,
and National Environmental Policy Act(NEPA). Sean's project Santa Barbara
management responsibilities include consultant/project team YEARS OF EXPERIENCE: 10
management, contract administration, project schedule and budget REGISTRATION 1 CERTIFICATION:
compliance,technical report review,facilitation of team meetings,and American Institute of Certified Planners
writing/review of environmental documents. In addition, Sean has taught
graduate courses in environmental impact assessment at California AREAS OF SPECIALIZATION:
Polytechnic University Pomona and California State University Fullerton. • Environmental,CEQA/NEPA
Sean has prepared several Habitat Mitigation and Monitoring Plans, Environmental and regulatory
P P 9 9 permits for transportation projects
including a 16-acre coastal sage scrub restoration project at Scully Hill in
Chino Hills State Park(for the SR-91 Corridor Improvement Project)and an 11-acre desert wash restoration project
in the city of Hesperia(for the 1-15/Ranchero Interchange Project). He has conducted multiple jurisdictional
delineations, including delineations for the SR-91 Corridor Improvement Project in Riverside County,the Cajon Pass
Rehabilitation Project in San Bernardino County,the 1-1 5/Ranchero Interchange Project, and the Ranchero Road
Widening Project in the city of Hesperia.
Relevant Project Experience
• 1-10/Grove Avenue Interchange Project I Ontario, CA. Environmental Manager
• Grove Avenue Corridor Project I Ontario,CA. Environmental Peer Review of Technical Studies. EIR/EIS
• Interstate 10 Corridor Project I San Bernardino County, CA. Wrote sections of Community Impact Assessment,
Jurisdictional Delineation Report, and Draft EIR/IS
82
Proposal for the City of Palm Springs
D. Firm Qualifications
C'7
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V
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. MI -.
Section
FIRM QUALIFICATIONS
D. FIRM QUALIFICATIONS
DA FIRM PROFILE
Michael Baker International, Inc.(Michael Baker), is a full-service,
private corporation providing planning,engineering,surveying,construction
management, and related professional services.The firm maintains a COMPANY NAME:
professional staff of more than 6,000 employees located in 90 offices Michael Baker International,Inc.
throughout the United States. Michael Bakers services include 5-410 Gerald Ford Drive,Suite 100
transportation engineering;traffic engineering;civil and structural Palm Desert,CA 92111
engineering;mechanical and electrical engineering;survey and Right of T(760)346-7481 1 F(760)346-8315
Way(ROW)mapping; Geographic Information Technology(GIT);water and Supporting Offices:
wastewater engineering;environmental planning; land use planning and Ontario and Irvine
urban design;architecture and landscape architecture; public outreach;as ENTITY:Corporation
well as construction management and inspection.
State of Pennsylvania
Traffic Engineering Services YEAR FOUNDED: 1940
The Traffic Engineering Department at Michael Baker has an CONTACT PERSON:
outstanding reputation in the field of traffic engineering. Traffic, Paul Mittica,Project Manager
92I 9 -0917
whether it is from a residential area, planned community,shopping I
center,industrial park,or future highway,affects the transportation imittic7a4CrDmbakerintl.com
circulation system. It is essential that the extent of this effect be analyzed. OFFICES:90
Consideration must be given, not only to the effect of one particular area EMPLOYEES:6,000
segment, but also to the consequence in the surrounding area of total
development. Therefore,studies should analyze all aspects and possible ® ENR 2016 RANKINGS
measures to mitigate any adverse impacts.Michael Baker emphasizes (Nationally)
traffic planning and design techniques to satisfy the requirements of a study #13-Transportation
site's traffic while minimizing the impact on non-site traffic. #35-Top 500 Engineering Firms
Traffic Engineering Planning.Michael Baker has prepared various types of traffic studies for local agencies and
private clients. Michael Baker utilizes Caltrans,local agencies,County, Institute of Transportation Engineers(ITE),
California Vehicle Code and industry policies and standards for the evaluation and analysis of intersection and roadway
systems and the preparation of the specific traffic engineering studies. Specific traffic engineering studies include:
Before and After Travel Demand . Circulation Analysis o Traffic Signal Communication-Master
Plan
Timing and Coordination r' Parking Analysis r' Traffic Signal Warrants
k Traffic Impact Analysis r' Engineering and Speed Survey r• Lane Storage Analysis
Intersection Level Of Service Analysis / Traffic Signal System Evaluation 0 Sight Distance Analysis
Traffic Engineering Design.Traffic signal design for various agencies and private developers is one of Michael Bakers
primary services, resulting in an average of 100 or more individual traffic signal intersection designs annually. In the last
20 years,over 2,000 signals and over 500 signal communication systems have been designed by Michael Baker.
Michael Baker has prepared traffic signal,traffic signal modification and traffic signal communication plans for many
agencies throughout southern California,including Caltrans Districts 7,8, 11 and 12;and multiple cities. In recent years,
local agencies have begun to implement new technology as part of their traffic signal and traffic signal communication
systems in order to improve their transportation system along their corridors that will reduce congestion, improve
mobility,maximize traffic flow and improve the quality of life in the community.Michael Baker has prepared different
sa
Traffic Signal Improvements(HSIP Cycle 7)
Section
FIRM QUALIFICATIONS
types of signal communication plans including hardwired,hybrid,fiber optic,and wireless systems for many agencies
throughout California.Michael Baker has also designed different types of closed circuit television systems(CCTV),
changeable message signs(CMS),system detection systems,and video detection systems.Michael Baker traffic
engineers are familiar with 2070, 170 and NEMA traffic signal controllers. Michael Baker is involved with some agencies
in the installation and/or upgrade of their traffic management center(TMC)or workstations.Specific traffic engineering
design services include:
New Traffic Signal Systems 0 Ramp Metering Systems 0 Utility Relocation Coordination
o Traffic Signal Modification Systems 0 Video Surveillance/Detection Systems o Agency Permitting
Traffic Signal Communication Systems P Signal Timing and Coordination r. Shop Drawings Review
r Intelligent Transportation Systems Lighting Systems Preparation of Record
Drawings
o Traffic Management Centers 0 Signing and Striping i, Contract Administration
0 Traffic Surveillance Systems Stage ConstructionlTraf iG Handling Construction Management
P Dynamic Message Signs Preparation of Grant Applications Construction Inspection
Familiarity with County, State and Federal Requirements
Michael Baker works collaboratively with regulatory and government agencies that have jurisdiction over projects
located in the Coachella Valley and the Inland Empire including Caltrans,Coachella Valley Association of Governments
(CVAG), RCTD, Federal Highway Administration(FHWA), US Army Corps of Engineers(USACE),the Regional Water
quality Control Board(RWQCB),and local cities who may have a stake in successful project outcomes. Michael Baker
has successfully worked with Caltrans District 8 for the past 25 years and has delivered several projects in the Inland
Empire with Caltrans District 8 through the entire project delivery process.Michael Baker has well-established
relationships with the District that will facilitate project delivery and performance for the City of Palm Springs. Michael
Baker has been extensively involved with Caltrans District 8 and FHWA staff for the development of complex geometric
design for Project Reports,Environmental Documents,as well as PS&E for projects such as the 1-1 0/Jefferson Street
interchange in Indio and the 1-101 Avenue 50 in Coachella.
Michael Baker has extensive experience in completing and processing the numerous federal funding
authorization forms through the Caltrans District Local Assistance Engineer and the Federal Highway Administration,
as well as incorporating all required special provisions in the project specifications to ensure that federal funding is not
jeopardized. Michael Baker has developed a comprehensive table summarizing the various authorization forms required
in a matrix format that can be used to clearly identify the steps to be
followed and the responsible parties. Michael Baker's staff maintains an
ongoing dialogue with local,regional,and state jurisdictional agencies
and continually keeps informed about the changing requirements and
" •- "= _, procedures of Federal,Stale and local agencies.
"Local Development llntergovemmenfal
Review Branch was pleased with the open
coordination efforts made by OCTA and/or
fheircronsuttants(Michael Baker). This
project should be viewed as a model on
how early coordination efforts can help
streamline the nonewprocess."
Ar
`Traffic Operations was pleased with the
quality and analysis of this study."
85
Proposal for the City of Palm Springs
Section D
FIRM QUALIFICATIONS
D.2 PRINCIPAL OFFICERS
The following individuals are authorized to bind Michael Baker to this agreement:
1. Michael Sutton, P.E., Vice President/Palm Desert Office Manager
2. Darin Johnson,P.E.,Vice President/Ontario Office Executive
3. Tim Haile, P.E.,Associate Vice President
D.3 BACKGROUND AND QUALIFICATIONS
Michael Baker provides a full range of services for traffic engineering, including environmental compliance
in accordance with the California Environmental Quality Act(CEQA)and National Environmental Policy Act
(NEPA). For this project, Michael Baker is including VCS Environmental(VCS),a certified DBE firm we
have successfully worked on past projects requiring environmental CEQA/NEPA services. VCS
environmental services will be led by Essra Mostafavi,who is a previous Caltrans employee and expert in
environmental approvals for transportation projects, including capital projects, oversight, and local assistance
projects with Caltrans and the FHWA.
VCS has 20 years of proven success with management,oversight,and production of CEQA documents. VCS
recently was responsible for the oversight and preparation of technical studies for the Signalization of Highway 111,
Bob Hope Drive,and Country Club Drive.VCS is successfully processing the Caltrans environmental clearance for
the City of Rancho Mirage per the Local Assistance Procedures Manual, Chapter 6: Environmental Procedures. In
addition, VCS also advised the City of Rancho Mirage with jurisdictional concerns and on Caltrans environmental
review protocol for the Signalization of Monterey Avenue and Dinah Shore Drive. VCS Environmental is very familiar
with projects of similar scope,having recently managed the SANBAG Palm Avenue Grade Separation Categorical
Exemption/Categorical Exclusion(CE/CE)process and obtained a U.S.Army Corps of Engineers(Corps)Section
404 Permit, California Department of Fish&Wildlife(CDFW)Section 1600 Streambed Alteration Agreement(SAA),
and Santa Ana Regional Water Quality Control Board(RWQCB)Section 401 Water Quality Certification for the
Project.Additionally,VCS worked on the I-10 Pepper Avenue Interchange project,which was located in a sensitive
area containing habitat for the Delhi Sand Flower-Loving Fly.As a result of strategic advice provided by VCS,the
design engineers were able to minimize impacts enough to qualify for a CE/CE.VCS will ensure that project goals
and schedules are met.
Projects and References
Representative projects and references for Michael Baker and VCS are provided on the following pages.
86
Traffic Signal Improvements(HSIP Cycle 7)
FIRM QUALIFICATIONS
Citywide Traffic Signal Interconnect Upgrade and Traffic Management Center
Palm Springs, CA (Michael Baker Project)
Reference:Savat Khampou, P.E., Asst. City Engineer/Asst. Director of Public Works,(760)323.8253 x8744,
City of Palm Springs
Extensive working knowledge
and experience with the City of
Palm Springs'traffic signal
system citywide
Obtaining Environmental
Approvals(CEQAINEPA)
PS&E of upgrades
-Wireless communications-
backhaul point to point and multi-
point communications from
This critical project will provide the City of Palm Springs with a highly approximately 39 intersections
efficient and reliable communication system using the latest technology to (video/data)
manage traffic cityan'de. Michael Baker obtained environmental approvals, -Installation of three weather
provided engineering design, and construction administration. CCTV camera systems
-Installation of 34 new video
Currently nearing completion,the purpose of this project was to analyze detection systems
the City's arterial corridors to upgrade the traffic signal communication -EtherneUIP communication
systems with current technology, and to create a state-of-the-art Traffic system
Management Center(TMC)at City Hall. The City's goal is to bring the -TMC upgrade
benefits of enhanced signal synchronization and operational effectiveness
along the signalized intersections and project corridors and thereby -Signal synchronization
increasing mobility and reducing travel times. The proposed
improvements will provide two-way data and video communications from the field elements to the TMC. The City's
goal is to have a citywide reliable and consistent communication system that uses the latest technology that will
assist them in managing the traffic at the intersections and roadway segments;enhance staff efficiency through
remote monitoring, provide troubleshooting capabilities,and system adjustments; and compliment the City's existing
traffic signal surveillance,control and monitoring program. The City also desires to have a state-of-the-art system that
can disseminate real time traffic information to the public via the City's web site and public access channel.The
project includes the following three phases: 1) Phase One-Environmental Approval and Project Development(i.e.
Technical Memorandums); Phase Two-Engineering Design(Plans, Specifications, and Engineer's Estimates)and
Signal Synchronization;and Phase Three-Construction Administration.
The Michael Baker Project Team obtained environmental approval through the California Environmental Quality Act
(CEQA)1 National Environmental Policy Act(NEPA)environmental documentation. Michael Baker prepared several
Intelligent Transportation System(ITS), Technical Memorandums including Existing Systems Inventory and
Evaluation,Assessment of Surrounding Systems,Assessment of Intelligent Transportation System(ITS)
Opportunities,Assessment of Video Detection Integration, Assessment of Traveler Information: Link Integration,
Project Deployment and Maintenance Plan, and System Engineering Management Plan(SEMP). Michael Baker
provided final design(PS&E)for improvements.As part of this project,the Michael Baker Project Team planned a
wireless communication system including backhaul point to point and multi-point communications from the City's
existing communication towers/local intersections utilizing 4.9 GHz(Public Safety)and I or 5.8 GHz frequencies.
87
Proposal for the City of Palm Springs
SectionFIRM QUALIFICATIONS
1-10tAvenue 50 and Avenue 50 Extension I Coachella, CA (Michael Baker Project)
Reference:Jonathan Hoy,City Engineer, (760)398.5744 •
City of Coachella
Michael Baker is the prime consultant responsible for preparing the Environmental documentation
Project Report, New Connection Report, Environmental Documentation, (ISIEA), CEQA/NEPA studies
Geometric Approval Drawings,and Design Exceptions Fact Sheets for the I, Coordination with City of
new 1-10/Avenue 50 interchange in the City of Coachella. The purpose of Coachella, Caltrans District 8,
the proposed project is to relieve forecasted congestion on 1-10 and SR- FHWA, USFWS,TCWG, CDFW,
86, including the Dillon Road interchanges. The interchange BLM
improvements will provide a new gateway into the City of Coachella and PS&E
improve access to 1-10 for vehicles traveling in and out of the City.
Michael Baker prepared a Project Study Report(PSR)and is currently providing state and federal environmental
documentation for the 1-10/Avenue 50 Interchange Project.The environmental document is a joint Initial Study/
Environmental Assessment(IS/EA). Michael Baker is facilitating preparation of all the required CEQA/NEPA studies.
Michael Baker is coordinating with the City of Coachella and developing PS&E for the extension of Avenue 50 to the
interchange. The extension of Avenue 50 is being closely coordinated with the interchange relative to number of
lanes,bike lanes, parkway, and aesthetics to realize the vision of the City for Avenue 50.
Avenue 50 Extension. Design services are being provided for extension of Avenue 50 to connect the existing
Avenue 50 at Fillmore Road to the proposed Avenue 50 Interchange on Interstate 10, Once connected to the 1-10
interchange,this stretch of Avenue 50 will provide essential access and regional circulation to the City of Coachella
from the East.Additionally, the Avenue 50 project will facilitate the necessary infrastructure,including utilities
corridors,for the La Entrada Specific Plan.The project includes the design of approximately 7,200 lineal feet of six-
lane arterial roadway with NEV and bike lanes.The roadway alignment requires crossing the Coachella Canal and
the existing 30-foot-high East Side Dike, both owned and maintained by the Bureau of Reclamation.The crossing will
be achieved utilizing earthen fill over a reinforced concrete box structure within the Coachella Canal,and precast
arches will be designed in order to convey flood flows along the north side of the levee.
Garnet Street Bridge Replacement I Mentone, CA (Michael Baker Project)
Reference:Andy Silao,P.E.,(909)387.7922,San Bernardino County,
Department of Public Works
Michael Baker is working closely with Caltrans Loral Assistance and the
County of San Bernardino to comply with federal requirements required as
a grantee of FHWA's Highway Bridge Program(HBP)Program.The
County of San Bernardino intends to replace the bridge with a new state-
of-the-art bridge that will accommodate existing traffic volumes. The width
of the existing bridge is approximately 17-feet-10-inches wide(rail-to-rail)
including an approximately 16-foot-10-inch travel way. The existing bridge
is 159-feet-long with two abatement and one center pier supporting the •
bridge.The proposed project would be approximately 52-feet-wide and
would include the abatement and piers,with a wider travel way to Caltrans Local Assistance to
accommodate modem vehicles that are wider than older models.All comply with federal requirements
existing pipelines and utilities will be relocated as necessary. Michael required as a grantee of FHWA's
Baker managed to successful completion the preparation of the wetland Highway Bridge Program
delineation, permitting and compliance of the environmental documents io Environmental documents
that were previously prepared for conformity and approval with Caltrans anticipated to support a joint
Local Assistance,which are anticipated to support a joint Initial Initial Study/Categorical
Study/Categorical Exclusion(IS/CE). Exclusion(]$/CE)
Traffic Signal Improvements(HSIP Cycle 7)
Pomona ADAIATP Street Improvements I Pomona, CA (Michael Baker Project)
Reference:Matt Pilarz,PE,Senior Civil Engineer, (909)620.3652
City of Pomona
Project Manager. Michael Baker,as a subconsultant, provided final design7Federally
to 5 intersections
services for an Active Transportation Project/Americans with Disabilities ed
Act(ATPIADA)at five intersections within the City of Pomona.The scope Assistance
of the project aimed to increase pedestrian safety and mobility.The
improvements to the five intersections include pedestrian crosswalk enhancements,curb extensions, curb bulb-outs,
directional curb ramps,and pedestrian countdown signals.All the proposed improvements and affected existing
conditions were designed or retrofitted in accordance to the current ADA standards. Improving these areas in the City
of Pomona will increase pedestrian visibility,shorten pedestrian crossing distance, reduce vehicular speeds,and
enhance public health in a disadvantaged community.The project is currently being federally funded by Cycle 1 of
the Active Transportation Program for the City of Pomona.A major component with the project was supporting the
City with Caltrans Local Assistance. In order to maintain funding, all utility coordination and design deliverables have
to be in accordance with the Caltrans Local Assistance Procedures Manual.
Date Palm Drive Bridge over Whitewater River I Cathedral City, CA
(Michael Baker Project)
Reference:John Corella, City Engineer,(760)770.0327 or Bill Simons,P.E.,Senior Engineer,760.770.0360,
City of Cathedral City
The Date Palm Drive Bridge is a four-lane bridge approximately 757 feet
long and 56 feet wide and is functionally classified as an urban minor
arterial. Due to structural and operation deficiencies,the applicant has
proposed to widen and retrofit the existing Date Palm Drive Bridge.To
preserve and expand the service life of the existing bridge,the project is
proposing to: rehabilitate the existing bridge deck;widen the bridge width
from four to six lanes; replace deficient portions of the existing structure;
and include highway safety measures,such as adding sidewalks, -
matching medians, railings and approaches,which will enhance highway i
safety.
Michael Baker prepared the environmental documentation in support of
the Highway Bridge Program funding,including the Delineation of ► Traffic signal modifications
Jurisdictional Waters and Natural Environment Study—Minimal Impact ► Environmental documentation
(NES-MI)for the Date Palm Drive over the Whitewater River Project, and regulatory permitting
located in the City of Cathedral City, Riverside County. In addition, ► Significant involvement with
Michael Baker Regulatory Staff is currently processing resources agency Caltrans in preparing necessary
permits from the U.S.Army Corps of Engineers(Nationwide Permit No. 14 documentation to secure funding
Linear Transportation Projects), California Department of Fish and Wildlife
(1602 Streambed Alteration Agreement),and the Regional Water Quality ► Extensive agency coordination
Control Board(Section 401 Water Quality Certification).
Michael Baker supported the City in determining eligibility for Highway Bridge Program funding based on review of
the bridge inspection reports and sufficiency rating. Michael Baker supported the City of Cathedral City with
coordination with Caltrans in preparation of the Request of Authorization documentation to obtain the Highway Bridge
Program federal funding ensuring the all of the necessary requirements were met to successfully obligate the funds
for the preliminary engineering, right-of-way and construction phases.
89
Proposal for the City of Palm Springs
Section ►
FIRM QUALIFICATIONS
1.101 Jefferson Street Interchange Improvements I Indio. CA (Michael Baker Project)
Reference:Cindi Wacht, Engineering Project Manager,(951)955.1863, �► li
Riverside County Transportation Department
Michael Baker was responsible for the preparation of a Modified Access ► PS&E
Report, Project Report, Environmental Documentation, Geometric
Approval Drawings, Design Exceptions Fact Sheets,and Plans, ► Roadway and traffic signal
Specifications,and Estimates for improvements to the existing 1-10 improvements
interchange at the Jefferson Street Overcrossing in the City of Indio. ► Environmental documentation
► Coordinated and obtained over
The 1-10/Jefferson Street interchange improvements include construction $30M in State and Federal
of a new modified diamond interchange with a new five-lane overcrossing. funding
The improvements also include frontage road realignment, bridge ► Extensive agency coordination,
structure removal, intersection reconfigurations,traffic signal construction, including Caltrans District 8
and multi-staged construction phasing plans. The multiple plan types and
discipline coordination include horizontal and vertical roadway geometry,
grading, new bridge structure construction,on-site drainage,signing,striping, traffic signals, lighting, and stage
construction. Work efforts include coordinating with subconsultants and public agencies including Federal Highway
Administration, U.S. Fish&Wildlife Service, Union Pacific Railroad,Caltrans District 8, Caltrans Headquarters,
California Department of Fish &Game, County of Riverside,Coachella Valley Association of Governments and
various utility companies.
Michael Baker coordinated and successfully obtained State and Federal funding for the I.10IJefferson Street
project. In support to the County of Riverside,Tim Haile, P.E.coordinated funding efforts with the County of
Riverside,Coachella Valley Association of Governments, Riverside County Transportation Commission,and Caltrans
of over$30 million in State and Federal Funds. Our coordination and successful preparation of the Request for
Authorization documentation led to successful approval of Regional Improvement Program state funding through
California Transportation Commission and State Transportation Program federal funds through Federal Highways
Administration. Michael Baker supported County of Riverside with development and coordination of FHWA relative
to High Profile Project Agreements and Cooperative Agreements.
SANBAG On-Call Environmental Services, I San Bernardino County, CA
(VCS Project)
Reference:Garry Cohoe,(909)889.8611,SANBAG
VCS is the sole on-call environmental firm for SANBAG, providing
environmental services including preparation of CEQA/NEPA documents T
and peer review of CEQA/NEPA documents including technical studies.
VCS provides strategic planning and oversees jurisdictional resource field
delineations and reports, as well as preparing biological reports,
regulatory permit applications,CRAM assessments,and EIR compliance
documents.
In the preparation and review of environmental documents for SANBAG,
VCS's focus is to ensure compliance with Caltrans, FHWA, and FTA ► Environmental services for
policies and guidelines to minimize delays in the agency review and SANBAG, /NEPA and
approval process and provide strategic advocacy on SANBAG's behalf. In related support
addition, VCS regularly interacts with regulatory agencies on behalf of ► Multiple transportation projects
SANBAG in support of their ongoing projects. To further support project
90
Traffic Signal Improvements(HSIP Cycle 7)
Section
FIRM QUALIFICATIONS
efforts, VCS team members regularly attend Project Development Team (PDT) meetings, and coordinate extensively
with project consultants.
Project examples include:
1.10 Corridor Project:The 33-mile 1-10 Corridor project will analyze the extension of the existing HOV lane as well
as an alternative(s)for an additional 2 lanes, which may include Express Lanes. VCS is project managing the
environmental portion of this project for SANBAG. VCS manages the Parsons environmental team in the preparation
of an EIR/EIS. Julie participates in weekly senior management calls as well as in a weekly trends call, attends PDT
meetings and represents SANBAG at all environmental subject meetings (i.e noise, CIA,etc).
1.1511.215 Devore Interchange:The I-15/1-215 Devore Interchange Improvements Project adds truck bypass lanes
and travel lanes to one of the most heavily used goods-movement interchanges in the western United States. The
Devore Interchange is one of the key priority projects for SANBAG. VCS provides environmental peer review
services to SANBAG and was also asked to project manage the environmental components of the Devore project.
Through the planning process, the project has gone from a SANBAG sponsored project to become a Caltrans
Design-Build project.
Colton Crossing: VCS assisted Garry Cohoe by leading the environmental team to complete CEQAlNEPA
documents including providing strategic direction related to the Delhi Sands Fly and potential cultural issues. In
addition, Peter assisted in negotiations between SANBAG,the Union Pacific Railroad, and the Burlington
Northern/Santa Fe Railroad. VCS provides construction monitoring support for the Colton Crossing project, a
nationally significant project that grade separates the Union Pacific and Burlington Northern Santa Fe rail lines in the
City of Colton. This area had long been a choke point in the conveyance of national goods from southern California to
the rest of the country. VCS conducts periodic field monitoring, conducted migratory bird surveys, oversees cultural
monitoring, and provides on-call assistance to the contractor.
SR-210 Gap Closure:VCS oversees the preparation of environmental documents for the 7.2-mile Gap Closure on
the SR-210 from Highland Interchange to San Bernardino Avenue.The project adds a third mixed-flow lane traveling
both directions. VCS oversees the peer review of all documents and participates in PDT and team meetings.
SR-210 Pepper Avenue Interchange: VCS provides environmental oversight to the SR-210 Pepper Avenue
Interchange for SANBAG. Pepper Avenue is currently being constructed by the City of Rialto and SANBAG is
preparing PANED for the accompanying interchange. VCS participates in weekly team calls and regular PDT
meetings. VCS also oversees peer review of ICF environmental documents for the project and provides strategic
advice related to the environmental document and technical studies.
1.10 Pepper Avenue Interchange: VCS is preparing the CEQA-NEPA documentation for the 1-10 Pepper Avenue
Interchange project. The interchange is located in an area known for the Delhi Sands Flower-Loving Fly. VCS is
providing strategic advice on project design to minimize impacts and mitigation pursuant to the USFWS Section 7
consultation. VCS is also working closely with the design engineers, Parsons,to minimize impacts to allow the
project to qualify for a CE/CE, rather than a IS/EA. VCS has also provided environmental project management,
prepared documents and regulatory permits, and/or conducted peer reviews for numerous additional SANBAG
projects in the course of our environmental on-call contract also including, but not limited, to the following projects:
1-215 HOV Gap Closure • Measure I Regulatory Inventory
Newport Avenue Bridge Reconstruction • SANBAG Depot SHPO Approval
Palm Avenue Grade Separation • 1-10 Cherry and Citrus ECR Compliance
Hunt's Lane Grade Separation • Lenwood Avenue Grade Separation
1-215 Washington Interchange
Proposal for the City of Palm Springs 91
Section S,
CV Link Project I Coachella Valley, CA (Essra Mostafavi)
Reference:LeGrand Velez,Transportation Program Manager,(760)346.1127, Coachella Valley Association of
Governments(CVAG)
Essra Mostafavi was the Caltrans Associate "•
Environmental Planner for the preliminary ► Caltrans Associate
-A— a environmental study.She coordinated on the CV Environmental Planner for the
If link project and conducted the 52-mile project- preliminary environmental study
site-review with CVAG, LSA, Caltrans HQ, and Caltrans technical ► Extensive coordination and site
specialists. Essra also coordinated with Air, Noise, Hazardous Waste, review
Cultural,and Biological specialists for technical report reviews.
City of Colton 5 Bridges Seismic Retrofit Projects I Colton, CA (VCS Project)
Reference:Victor Ortiz, P.E., Engineering Manager,(909)370.5072,
City of Colton, Public Works Department
These projects entailed the seismic retrofit of ► Processed the bridges under 5
three railroad overpass bridges and two separate Categorical
pedestrian bridges for the City of Colton. VCS Exemptions/Categorical
processed the bridges under five separate Exclusions for CEQAINEPA
Categorical ExemptionslCategorical Exclusions compliance per Caltrans Review
for CEQAINEPA compliance per Caltrans
Review.VCS worked closely with the engineer and reviewed the technical plans to draft the
project descriptions.Caltrans provided local assistance on these projects and made final determinations on the
required technical studies including five topic areas: NESMI,Cultural Resources, Phase I ISA,Air Quality Checklist
and Noise.
D.4 Subconsultant
VCS Environmental I Environmental m = =
Certified DBE(California Unified Certification Program,CUCP
#40141)
VCS Environmental(VCS),founded in 1996, is a full service
environmental consulting firm specializing in CEQA/NEPA, biology,and regulatory
services,including:
-
► Project Management - =
► Preparation of CEQA/NEPA Documents
► Biological Mapping, Endangered Species Surveys,and Technical Reports
► Regulatory Permits and Wetlands/Waters Delineations —`�--
► Habitat Mitigation, Monitoring,and Reporting — -
► PEER Review and Due Diligence Services
VCS has 20 years of experience successfully completing projects for clients and is proud to have an extensive repeat
client list.VCS strives to help clients identify attainable goals and objectives in light of the current regulatory climate;
protect their interests as permits and approvals are obtained for their projects;and complete the project,whether it is
certification of an environmental document,issuance of a regulatory permit,or sign-off on a mitigation requirement,
as expeditiously and efficiently as possible.The VCS Team brings a diverse range of qualifications with decades of
experience VCS has extensive experience working with public agencies.
92
Traffic Signal Improvements(HSIP Cycle 7)
b
R
y
a E. Project
_ Schedule
93
i�
Sectionfall
SCHEDULEPROJECT
E. PROJECT SCHEDULE
Michael Baker is known throughout Caltrans District 8 for providing detailed schedules in accordance with Caltrans'WBS codes and in accordance with Caltrans
LAPM. Our team will use the schedule to track every project activity,from preparation of a deliverable all the way through to Caltrans reviews and third party
reviews.The following is a complete schedule consistent with the City's expectations and exceeds the HSIP Cycle 7 funding timeline. This schedule is based on a
Notice to Proceed(NTP)of December 5, 2016 and outlines the tasks and subtasks identified in the Scope of Work. It will be used as a tool to obtain Caltrans
approvals and successfully maintain the project within the City's timeframe.
FEDEMI PROJECT N.HOP1-SP82(K)
Task Wme Daa'IOn S[an ';rill aY 6 2. IA_Ed �M IM y�pJY wr})v1 1 Xy112 pj9 HiR1. - 1 NW 2?
xa•a,smr • ) '" _�•°y Ialu J6Ue: �gl�� A
1 PhaeI-Planning EwinnmeMal,and CenrePtml Design 2)0 days Mon 1215/16 Fri 12/15/11 ASON DII !!MP®!E ll1 p! tl�DLL.I
2 Po jed Eaecmienantl Cia,dinarion 45 days Mon 12/s/16 Fn 2/3117 �a
3 Paian lGrk Oft Navmg 0days Mon'-2/5/16 Mon 12/5/16 1215 Pri Rkk-Off Meetl,s9
4 QMIHy[emrol Plan 45 days Men 12/5116 EX 213/17 Nt,
10 Tnifi[roasts and level of Service Analysis 30 days Mon 1/2/12 Ed2/10/1] MF
j la Research and Favored lnl.—adon 10 days Main 12/5J36 Fri 12/16/16
1� En imm,emal Assessmem all days Mon 12/5/16 Ed 3/24127
II Prepare Prelimion,Envimnmenlal Study JPESI Farm all days Men 12/S/I6 Ed 3/24117 •,�
X Prepare Isch.A9 Stutlies 145 days Mon 2/1 Wit Son 9/1/11
l5 InROI She Assessment pSAI Checklist )S days Man 3/13/17 Ed6/23/1] �•.
33 Natural Envbonment Study-Minimal lmpattt LNEWL ad days Mon 3113/17 Ed 5/3D/17 ,�•.
41 Ciatv9 Resevres 145 days Mon 2/13/I7 Sun 9/3117 �+
42 Area of Potential EHerts(APE)Me, 45 days Mon 2/13/17 Fri 4/14117 Ss
50 Historic Pmperry Sunray Report/ArcFaeeLai Survey Report 115 days Mon 3/2)/I) San 9/3/I7 r>�•
Sa Wards,OaelOy Anneumern 40 days Mon 3/13117 Ed 5/5/17
63 CEQA Categorical Exemption 35 days Mon 914113 FX ID/2D/17 Jt•:
6] NEPA[ategeficalErtlusion 21)days Mon 9/4/13 Fri 9f19/17 .qxr
..........
]0 Surveyed,and iepegraplar Mapping 211 days Mon 3/13/31 Fri 4,17/17 aP:
r12
lined,Cordination 2W days Mon 1210116 Fri 12/15/3)Geomerri[Design Plan 4D days Mon 1116/ll Fri 311011]Phasell-EngnaringDeity-PS&E 255 days Mon 4/24/11 Fri 4113/19
65%P56E aD tlays Mon 4/24/17 Fri 1111/f)100MMSE 95 tlays Mon 10/23/17 Fri 2EI6/fE
Read P54LE 4D days Men 2/19/19 Fri 4/13/19 TJ�Covers locl Assidan[e Retlen and Approval go days Mon 2/19/19 Fd 6/8/12 Prepare 4roues,.for A,nhorl]a:ion for Construction 3,^.days Mon 2/19/18 Ed 3/30/18 p
IC2 Prepare U11ry Certification :C drys Man g/19/:0 Fd3/16/1H
ID3 Prepae Riot of way Cenitlntion 2C days Mon 2/19/10 Fri3/16/10 rzF-
iF Prepare iS&E[enifiaalinn 20 days Man 2119/18 In 3/16/18 py
105 Cahan and FHWA Reviva of REA for Construction 40 drys Man 4/16/10 Fri 6/8118
106 E96 to,C—o—1,— ndays Ed 618118 Frl6/8/1B We Z E-]6 for Canoollion
107 Plaint Ill-Censtrattion Support 455 days Frl6/0f30 Fri 3/6/20
r
108 Advertise and Arvid in,Construction It tlays Fri 6/8/ta Mon 8/20/12
109 Mve,ase Construction CwVat 30 relays Fd6/0/18 Sun]/8118 4:1�
110 Nd opemi,R =day Mon 7/9118 Marc 919118 h
tv ReMew Bids 10 days Tue)/10/18 Mon➢123118
11L Conoaa AW4M 20 days Tue)/24/18 Mon 8120/1
i113 Constantino Adninal,allon Services 404 days rue 9121119 Fd3/6/HI
lln Cmtrad Administration/Suhm'rbls 20 days To,SM118 Man 9/17/18
t I CmStrudian 9 enrons Mon 9/17/10 Fri 6/14/19 ..
116 Record Crawiugs 40 days Mon 6/17/19 Fri 8/9129 -
117 Close 0.1 4emon, to 819119 Sat:2/]/19 ry
119 Cott—and FHWA Appwal of PmjC Cl--1,1 3 ernon, Set!Z/)/19 Fri u^ I i
,u-
F Traffic Signal Improvements(HSIP Cycle 7)
4,
n y�
r
Appendix
95
�'1
Appendix
APPENDIX
REQUIRED STATEMENTS
Non-Discrimination Certification:
a) Michael Baker certifies and represents that,during the performance of the Agreement,the Recipient and
any other parties with whom it may contract shall adhere to the City's non-discrimination and equal benefits
as provided pursuant to Ordinance No. 1896 in the Palm Springs Municipal Code Section 7,09.040 to
assure that applicants and employees are treated equally and are not discriminated against because of their
actual or perceived race, color, religion, ancestry, national origin,disability, medical condition, marital status,
domestic partner status, sex, gender, gender identity, gender expression, or sexual orientation. Recipient
further certifies that it will not maintain any segregated facilities.
b) Michael Baker shall, in all solicitations or advertisements for applicants for employment placed by or on
behalf of this Agreement state that it is an "equal opportunity employer"or that all qualified applicants will
receive consideration for employment without regard to their actual or perceived race,color, religion,
ancestry, national origin,disability, medical condition, marital status,domestic partner status, sex,gender,
gender identity,gender expression,or sexual orientation.
c) Michael Baker shall certify that it has not, in the performance of this Agreement,discriminated against
applicants or employees because of their actual or perceived race,color, religion, ancestry, national origin,
disability, medical condition, marital status, domestic partner status,sex, gender,gender identity,gender
expression, or sexual orientation.
d) If requested to do so by the Contract Officer, Michael Baker shall provide the City with access to copies of
all of its records pertaining or relating to its employment practices,except to the extent such records or
portions of such records are confidential or privileged under state or federal law. The performance of this
Agreement and which are performed within the city. The Contract Officer may agree to modify requirement
where it is in conflict with federal or state laws or regulations.
e) Michael Baker agrees to recruit Coachella Valley residents initially and to give them preference, if all other
factors are equal, for any new positions which result from the performance of this Agreement and which are
performed within the city. The Contract Officer may agree to modify requirement where it is in conflict with
federal or state laws or regulations.
f) Nothing contained in this Agreement shall be construed in any manner so as to require or permit any act
which is prohibited by law
96
Traffic Signal Improvements(HSIP Cycle 7)
Appendix
r
CONTRACT REVIEW COMMENTS
Michael Baker's Legal Department has reviewed the City of Palm Springs' sample agreement and requests
consideration for proposed variation to text(additions are shown in bold italics,deletions in strike eut format, and
comments in italics):
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant agrees to
perform the professional services set forth in the Scope of Services described in Exhibit"A" (the"Services"or
"Work") , which is attached and incorporated by reference. As a material inducement to the City entering into this
Agreement, Consultant represents and warrants that Consultant'
69FV Goa and that ConsultaR is experienced in performing the Work and Services contemplated and, in light of
such status and experience, Consultant covenants tat it shall follow the highest professional standards normally
employed by engineers or providers of technical services performing the same or similar services in
performing the Work and Services required in this Agreement. Pal:,,"pews of th's A^•^^^^^^' the p4ase
"h ghost Profess ORal StandaFds"shall FReaR these Standa*Gf PraGt G8 FOGGgH zed as h gh qua'ty among well
qualified and expel:eRGed profess eRals pegerm Rg sim 1aF work under Similar G FGUMStaRG86.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish
continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other
components to prevent losses or damages to the work. GORSAaRt shall be FOSPOR8 ble for a'!such damages,to
Proposal for the City of Palm Springs 97
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement & Contracting Manager
DATE: October 5, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: Michael Baker International, Inc.
Authorized Signature: Date: October 11, 2016
Acknowledgment of Receipt of Addendum 1 is required by signing and including
the acknowledgment with your submittal, or you may also acknowledge the
Addenda on the bottom of Attachment A. Failure to acknowledge this Addendum
may result in your submittal being deemed non-responsive.
98
REQUEST FOR PROPOSALS (RFP 03-17)
FOR
TRAFFIC SIGNAL IMPROVEMENTS (HSIP Cycle 7)
CITY PROJECT NO. 15-32
FEDERAL AID PROJECT NO. HSIPL-6282 (46)
ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE RFP
DOCUMENT AND INSTRUCTIONS ARE TO BE INCLUDED AND SHALL TAKE
PRECEDENCE OVER ANYTHING CONTRARY ON THE PREVIOUSLY
ISSUED SPECIFICATIONS AND INSTRUCTIONS AND SHALL BE REFERRED
TO HEREINAFTER AS PART OF THE CONTRACT DOCUMENTS.
DUE TO THE TRAGIC MURDER OF TWO OF OUR CITY OF PALM
SPRINGS POLICE OFFICERS IN THE LINE OF DUTY ON
OCTOBER 8T", THE CITY OF PALM SPRINGS IS CLOSING CITY
HALL ON TUESDAY, OCTOBER 18TH, FROM 10:00 AM TO 2:00
PM, SO THAT THE EMPLOYEES OF THE CITY MAY ATTEND THE
FUNERAL OF OUR FALLEN OFFICERS.
DUE TO THIS CLOSURE, WE ARE EXTENDING THE DEADLINE
OF PROPOSALS TO WEDNESDAY, OCTOBER 19TH AT 3:OOPM.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA
Craig L. Gladders, C.P.M.
Procurement& Contracting Manager
DATE: October 17, 2016
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name: Michael Baker International, Inc.
Authorized Signature: -ems, Date: October 17, 2016
�9
ATTACHMENT "A"
*NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR TECHNICAL/WORK
ENVELOPE #1*
REQUESTS FOR PROPOSALS (RFP) # 03-17
FOR
TRAFFIC SIGNAL IMPROVEMENTS
CITY PROJECT NO. 15-32
FEDERAL AID PROJECT NO. HSIPL-5282 (46)
SIGNATURE AUTHORIZATION
PROPOSER: Michael Baker International, Inc.
A. I hereby certify that I have the authority to submit this Proposal to the City of Palm Springs for the
above listed individual or comp . I certify that I have the authority to bind myself/this company in a
contract should I be succes in y submittal.
SIGN URE Darin Johnson, P.E.
Vice President/Ontario Office Executive
B. The following information relates to the legal contractor listed above, whether an individual or a
company. Place check marks as appropriate:
1. If successful, the contract language should refer to me/my company as:
_An individual;
_A partnership, Partners' names:
A company;
X A corporation
2. My tax identification number is: 25-1228638
ADDENDA ACKNOWLEDGMENT:
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the
acknowledgment with your proposal. Failure to acknowledge the Addenda issued may result in your submittal
being deemed non-responsive.
In the space provided below, please acknowledge receipt of each Addenda:
Addendum(s)# 1, 2 is/are hereby acknowledged.
Page 22 of 44
too
ATTACHMENT "B"
'THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAL/WORK PROPOSAL
(Envelope #1)*
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
PROPOSER AND SUBMITTED WITH PROPOSAL
STATE OF CALIFORNIA) ss
COUNTY OF RIVERSIDE)
The undersigned, being first duly sworn, deposes and says that he or she is
Darin Johnson, P.E. of Michael Baker International, Inc.
the party making the foregoing Proposal. That the Proposal is not made in the interests of, or on the behalf of,
any undisclosed person, partnership, company, association, organization, or corporation; that the Proposal is
genuine and not collusive or sham; that the Proposer has not directly or indirectly induced or solicited any other
Proposer to put in a false or sham Proposal, and has not directly or indirectly colluded, conspired, connived, or
agreed with any Proposer or anyone else to put in a sham Proposal, or that anyone shall refrain from Proposing;
that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead,
profit, or cost element of the Proposal price, or of that of any other Proposer, or to secure any advantage against
the public body awarding the contract of anyone interested in the proposed contract; that all statements contained
in the Proposal are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her
Proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereof,
or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, Proposal
depository, or any other member or agent thereof to effectuate a collusive or sham Proposal.
RIA ANT0a0ETA ME EL
i
BY C-� sv� Cammill ar20T60TT
Nowy Public•CaMorMs =
San 6wnsrdina cowy
My Comm.tam Aug16.Z016 r
Title: Vl�e. yyFe-t oJti'Ct�VYt�GYiD��1-lGc �XcCaT�VC _
i
Subscribed and sworn to before me this[ daL of DCi�obe r_ 2016.
Page 23 of 44
101
ATTACHMENT "C"
*NOTE: THIS FORM MUST BE COMPLETED AND INCLUDED WITH YOUR TECHNICALIWORK
PROPOSAL, ENVELOPE #1*
REQUESTS FOR PROPOSALS (RFP) # 03-17
FOR
TRAFFIC SIGNAL IMPROVEMENTS
CITY PROJECT NO. 15-32
FEDERAL AID PROJECT NO. HSIPL-5282 (46)
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The Consultant, under penalty of perjury, certifies that, except as noted below, he/she or any other person
associated therewith in the capacity of owner, partner, director, officer, and manager:
• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by
any federal agency;
• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency
within the past 3 years;
• Does not have a proposed debarment pending; and
• Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent
jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining bidder
responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates
of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions.
Consultant Name: Michael Baker International, Inc.
October 11, 2016
(Date) gnature)
Darin Johnson, P. .
Vice President/Ontario Office Executive
(Name &Title)
Page 24 of 44
102
INTERNATIONAL
3536Concours Street,Suite 100
Ontario,CA 91764
(909)974-4900 ..
75-410 Gerald Ford Drive,Suite 100
Palm Desert,CA 92211
(760)346-7481
14725 Alton Parkway
Irvi ne,CA 92618
(949)472-3505
mbakerintl.com
103
EXHIBIT "D"
SCHEDULE OF COMPENSATION
Task Description
Line# Task Deacrlplkm TOTAL
(lumber
ESTIMATED
FEE
1 AA. 114111111W.L $ 24,166
i72 A.1 Project Meetings,Coordination,and Management $ 22,483
3 A.2 Project Sdnedrle $ 1,683
4 LIMINARYENGINEERING $ 183,157
5 1.1 Traffic Counts and Level of Service $ 20,122
6 L2 Research of Record Information $ 2,828
1.3 Environmental
8 1.31 Preliminary Environmental Study(PES)Forth $ 10,208
9 1.3.ii Initial Site Assessment Checklist $ 3,200
10 1.3.10 Natural Environmental Study-Minlmal Impacts(NES-MI) $ 6.775
11 1.3.1v Area of Potential Effects(APE)Map $ 2,500
12 13 v Historic Property Survey Report(HPSR)t ArchaeoNicat Survey $ 17.035
Report(ASR)
13 1.3.vi Categorical Exclusion(CatEx)(NEPA) $ 500
14 1.3.vi Categorical Exemption(CE)(CEOA) $ 1.950
15 to Preliminary Engineering
16 1.4.1 Surveying and Topographic 45.990
17 1.4.ii Utilities Coordination $ 19.966
18 IAA Utility Potholing 5 9,986
19 L4.1v Right-of-Way $ 10 574
20 L4.v Preliminary Design(Conceptual Layout Plans,35%) 5 31.524
21 RASE 0-ENGINEERING DESIGN-PLANS,SPE .AND $ 122,765
TES
22 11.1 Improvement Plan Preparation(65%) S 73.924
23 112 Improvement Plan Preparation(100%) $ 31.821
red 11.3 Improvement Plan Preparation(Foal PS6E) 5 11.219
25 11.4 Bid Support $ 5.801
26 $ 15.959
27 111.1 Pre-Construction Meeting $ 1,136
28 Ill2 Construction Support and As-Ruilts $ 14,824
's. $ 27,636
:Potholing
irect Costs/Reprographics $ 5,834
ileage($0.54/mile) $ 7D2
Traffic Counts $ 5.100
$ 16.000
104
EXHIBIT "D-1"
SCHEDULE OF HOURLY BILLING RATES
MichaelBaker ,
INTERNATIONAL
HOURLY RATE SCHEDULE
Effective January 2016 through December 2016
OFFICE PIEL SlHour
Principal............._..........,...............,.................................................................,... ............ _...............-244.53
ProjectManager............... ..................................................._._..............................................................147.72
Technical Manager....................... ._..............,...................__............... ...............--------------
.....................184.25
SeniorEnginear.......................................--................._........._....._.............._........................................155,00
SeniorPlanner......................................................._.._.............._...................._...__............................_..155.00
ProjectEngineer................................................................................._.....,............._.....................I.........144.85
Design EngineedSenW OesignerlSurvey,Ana"............................ -....................................................136.41
Designer!Planter.........._..............................._............................................................., ..._.......,...........120.49
UtilityCoordinator-........................................................ .__............................_.......................................101.25
DesignTechnician....................................................._.__....................................._...._............................96.39
AssistantEngineeriPlanner......................................_.,....,......................................................................1....91.10
EngineeringAidlPlanM^g Aid..-. ..........................,..,............................................._................_................85.90
Administrative..._.................................................................................._............._.................................--67.50
SURVEY PERSONNEL
2-Person Survey Crew....... ...... ................... . . ........ ........ ..... ..... .. — ........$255,W
1-Person Survey Crow........................................................................................_............................._...1.1170,00
LicensedSurveyor—,...................... ............. .........-.—..............................,., ...................................188.00
FieldSupervisor......_.......................................................__........................._........._.............._................178.00
Note afueprini reproduction, messenger service and other direct expienses will be charged m an additional cost
plus iS@/Z A Sutrmnsultatt Management Fee of fifteen-percent (15%) will be added to the direct cost of NI star
consatartt services to provide for the cost of administration,subconsuhanl consultation and insurance. Vehicle mileage
wig be charged as an additional cost at the IRS approved rata-
105
EXHIBIT "E"
SCHEDULE OF PERFORMANCE
ID ask Name Duration ,'Start Finish
1 Phase I-Planning,Environmental,and Conceptual Design 270 days Mon 12J5/16 Fri 12/25/17
2 Project Execution and Coordination 45 days Mon 12/5/16 Fri 2/3/17
3 Project IGck-Off Meeting 0 days Mon 1215/16 Mon 12/5116
4 Quality Control Plan 45 days Mon 12/5116 Fri 2/3/17
10 Traffic Counts and Level of Service Analysis 30 days Mon 1J2/17 Fri 2/10117
13 Research and Record Information 10 days Mon 12/S/16 Fri 12/16/16
14 Environmental Assessment 80 days Mon 12/5/16 Fri 3/24/17
15 Prepare Preliminary Environmental Study(PES)Form 80 days Mon 12/5/16 Fri 3/24/17
24 Prepare Technical Studies 14S days Mon 2113/17 Sun 9/3/17
25 Initial Site Assesment(ISA)Checklist 75 days Mon 3113117 Fri 6123117
33 Natural Environment Study-Minimal Impacts(NES-Mil 80 days Mon 3113/17 Fri 6/310/17
41 Cultural Resources 145 days Mon 2J13/17 Sun 913117
42 Area of Potential Effects(APE)Map 45 days Mon 2113/17 Fri 4114/17
50 Historic Property Survey Report/Archaeological Survey Report 11S days Mon 3127/17 Sun 9/3/17
58 Water Quality Assessment 40 days Mon 3113/17 Fri S/S/17
63 CEQA Categorical Exemption 3S days Mon 914/17 Fri 10/20/17
67 NEPA Categorical Exclusion 20 days Mon 914/17 Fri 9129/17
70 Surveying and Topographic Mapping 20 days Mon 3113/17 Fri 4/7/17
71 Utility Coordination 260 days Mon 12/19/16 Fri 12/15/17
78 Geometric Design Plan 40 days Mon IJ16/17 Fri 3/20/17
81 Phase 11-Engineering Design-PS&E 255 days Mon 4124/17 Fri 4123/19
82 65%PS&E 80 days Mon 4124/17 Fri 8/11/17
87 100%PS&E 85 days Mon 10/23/17 Fri 2/16/19
94 final PS&E 40 days Mon 2/19/18 Fri 4/33/I8
100 Cahrans local Assistance Review and Approval 8D days Mon 2/19/13 Fri 618118
101 Prepare Request for Authorization for Construction 30 days Mon 2/19/19 Fri 3/30/19
102 Prepare Utility Certification 2Ddays Mon2119118 Fri3/16/18
103 Prepare Right-of-Way Certification 20 days Mon 2119118 Fri 3116118
104 Prepare PS&E Certification 20 days Mon 2/19/18 Fri 3/16/18
105 Caltra s and FHWA Review of RFA for Construction 40 days Mon 4116/19 Fri 6/8/18
106 F-76 for Construction 0 days Fri 6/8116 Fri 618/18
107 (Phase III-Construction Support 455 days Fri 6/8/18 Fri 3/6/20
109 Advertise and Award for Constructi on 51 days Fri 6/8/18 Mon 9/20118
108 Advertise Construction Contract 30 slays Fri 618/18 Sun 7/8118
110 Did Opening 1 day Mon 7/9/18 Man 7/9118
ill Review Bids 10 days Tue 7/10/18 Mon 7/23J18
117 Contract Award 20 days Tue 7/24/18 Mon 9120JIS
113 Construction Administration Services 4D4 days Tue 8121/18 Fri 3/6/20
114 Contract Administration/Submittals 20 days Tue8121/IS Mon9117/16
115 Construction 9 emons Mon 9/17/18 Fri 6/14/19
116 Record Drawings 40 days Mon 6/17/19 Fri 8JBJ19
ill Close Out 4 emons Fri 8/9/19 Sat 12/7/19
11g Cahrans and FHWA Approval of Project Close-Out 3 emons 5at 12/7119 Fri 316120
106