HomeMy WebLinkAbout2/1/2017 - STAFF REPORTS - 5.A. Q 9ALMSA
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City Council Staff Report
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DATE: February 1, 2017 NEW BUSINESS
SUBJECT: Accept a $256,800 donation from Harold Matzner toward the purchase of
a Ballistic Engineered Armored Response (B.E.A.R.) Tactical SWAT
Vehicle for the Palm Springs Police Department and approve City
matching funds to acquire the vehicle from Lenco Armored Vehicles, Inc.
FROM: David H. Ready, City Manager
BY: Police Department
SUMMARY
Accept a donation of $256,800 from community resident Harold Matzner, toward the
purchase of a B.E.A.R tactical vehicle for the Police Department. This donation
represents half of $513,600 purchase price - which along with the City's match of
$256,800 will allow for procurement of this specialized piece of tactical equipment.
RECOMMENDATION:
1. Accept a $256,800 donation from Harold Matzner toward the purchase of a
Lenco B.E.A.R. Tactical Vehicle.
2. Authorize the matching funds of $256,800, for a total of expenditure of
$513,600 - to purchase a new Lenco B.E.A.R. tactical vehicle utilizing
Cooperative Contract #GS-07F-169DA from Lenco Armored Vehicles of
Pittsfield, MA.
3. Approve an appropriation of$256,800 from the General Fund
Unappropriated Reserves Balance
4. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
Law enforcement agencies across the nation, including California, are preparing for
possible terrorist and active-shooter attacks by strengthening, modernizing, and
strategically deploying their tactical resources to better protect officers and the public.
The recent terrorist/active-shooter incident in San Bernardino, California was an
example of how these attacks can occur in any community. The response by law
ITEM NO. 5• A
City Council Staff Report
February 1, 2017 Page 2
Purchase of Lenco BEAR Tactical Vehicle
enforcement to that incident showed the value and benefit of having armored tactical
vehicles available to protect law enforcement personnel and the public.
The purchase of a Lenco B.E.A.R. for the Palm Springs Police Department (PSPD)
would provide vital protection to officers and other public safety personnel
(firefighters, paramedics, etc.) involved in incidents where a suspect, or suspects, is
armed with a firearm, including high-powered rifles. These types of incidents, including
terrorist and active-shooter attacks, sometimes require law enforcement personnel and
firefighters/paramedics to respond into hot or warm zones to rescue injured officers
and/or citizens.
Large-scale and high-profile events have also become especially vulnerable to terrorist
and active-shooter attacks, as they provide a soft target with thousands of people
gathered in a concentrated area. The City of Palm Springs has several of these types of
events every year including the Palm Springs International Film Festival, Greater Palm
Springs Pride parade, Veterans Day parade, and Festival of Lights parade. Additionally,
in nearby Indio, the Coachella, Stagecoach, and Desert Trip concert series attracts
hundreds of thousands of people.
Desert Regional SWAT (DRS), which PSPD is part of with the Cathedral City and Indio
Police Departments, currently utilizes one armored tactical vehicle, a Lenco Bearcat,
for all the above-mentioned events and any incident in one of the three cities requiring
a tactical response. The Bearcat is 12 years old and has some moderate wear and
tear due to its age and constant use over that time.
The Bearcat was deployed to the recent incident in Palm Springs (October 2016) where
two PSPD police officers were killed and one was wounded by a suspect using a high-
powered rifle. At the time of the incident, the Bearcat was in use at the Desert Trip
concert series in Indio and had to be immediately deployed to Palm Springs. The
Bearcat provided vital cover for officers at the scene during the initial stages of the
tactical response and was utilized until the eventual surrender and arrest of the suspect,
who was barricaded inside his residence for over 12 hours.
The purchase of the Lenco B.E.A.R. will provide the police department with an armored
tactical vehicle that will be housed at PSPD and dedicated to the above-mentioned
events in the city of Palm Springs. The B.E.A.R. is larger than the smaller Bearcat and
can carry more personnel or, in the event of a terrorist or active-shooter incident, rescue
more officers and/or citizens.
Lenco Armored Vehicles, a Massachusetts-based company, manufactures the B.E.A.R.
(and Bearcat) tactical vehicle. The Lenco product has been field tested in countless
different tactical scenarios throughout the United States and have proven to be highly
02
City Council Staff Report
February 1, 2017 Page 3
Purchase of Lenco BEAR Tactical Vehicle
effective in protecting officers against some of the most violent, focused, and aggressive
suspects involved in assaults on law enforcement and the public with firearms.
FISCAL IMPACT:
Lenco holds cooperative purchasing contract #GS-07F-169DA through the Federal
General Services Administration. The Procurement and Contracting Manager has
verified that this GSA contract falls within Schedule 84 (Public Safety equipment) via the
1122 Program that authorizes local municipal governments to utilize their agreement.
As such, this cooperative purchase contract and pricing is in compliance with the
provisions of section 7.09.010 of the Municipal Code and the Police Department and
Procurement Manager request Council approve the purchase via the authorized
cooperative purchasing program.
The total cost of the Lenco B.E.A.R., including taxes and shipping, is $513,600 (see
attached quote). The donation from Harold M a t z n e r of $256,800 will pay for
50% the cost — with a remaining amount of $256,800 to be paid from City's Motor
Vehicle Replacement Fund, 510-5475-50020 — subsequent to an appropriation from the
General Fund Unappropriated Reserves Fund.
Bryan Reyes David H. Ready
Police Chief City Manager
1) Lenco Armored Vehicles quote
2) Letter from Harold Matzner for donation of$256,600
03
IA
a !„ Quotation 14470B
Protecting Our Nation's Def en&rS rM Quotation Date: January 13,2017
ID Beuu Industrial Drivc-Pittsfield.MA 01201 Lenco Tax IF)#r` 04-2719777
PH(413)443-7359—FAX(413)445-7865
PA008 F.O.B.: Palm Springs.CA
Ship Via: Common Carrier
Palm Springs Police Department Payment Terms: Net 30 Days
200 South Civic Drive Estimated Completion:210-240 Days ARO
Palm Springs, CA 92264 Inspection Ar Acceptance: At Lenco's Facility,Pittsfield,MA
Terms and Conditions: 1)Transfer of Vehicle Certificate of Origin to New Owner Done Upon Receipt of Payment in Full.2)Lenco Does Not Collect Tax or
Register Vehicles with DNIV. 3)Cooperative Purchasing nvailble under Lenco's GSA Contractft GS-07F-169DA or the]122 Program.4)Acceptance alibis
Quotation or entering into a purchase aereement with Lenco,die purchaser agree's to Lenco's full Terms and Conditions of Sale.available upon request.
Item: Product# Commercial Net Price
Lenco B.E.A.R.(Diesel, Rotating Hatch;Counter Balanced) BFL603 $290.474.74 $275,951.00
US State Department Armor Level E
Options:
4WD, Four Wheel Drive Option B4WD70 42,314.74 40,199.00
XL Package: 24"Extended Truck Length with Additional Seatin BXL 13,097.89 12,443.00
AC-DC Power Inverter 2K Watt BPINV36 5,728 42 5A42.00
Back Up Camera& Monitor BBU 2,417.89 2,297.00
Explosive Gas Detection System BDRG 5,289.47 5,025.00
Intercom System: Inside to Outside BINT 3,022,11 2,871.00
Kussmaul Super Eject Deluxe BKUSS 994.74 945.00
Rear A/C-Heating System: Engine Mounted BCEMAC 11,052.63 10,500.00
(2)Roof Mounted Remote Control SpotlightS BRCS 2.115.78 2,010.00
G3 4 Wheel Off Road Pkg withi Run Flat Tires BCTWOFFRD 36,797.89 34,958.00
Front Mounted Receiver/Ram Post/Plate BFRAM 5,778.95 5.490.00
Hyrdaulic Ram Upgrade BHR 8,947.37 8,500.00
Passenger Side Personnel Door BPASEXD 8,251.58 7,839.00
Set of(2)Ballistic Skip Round Shields BBSRS2 2,972,63 2,824.00
(1)Plasma Roe BPLAS2 529.47 503.00
Whelan LED Light Bar Installed BLED 3,175.79 3,017.00
Side Area Scene Lights and LED Lights, 2 Per Side Wall BSL 3,340.00 3,173.00
Exterior Equipment Storage Com artment BSCOMP 3,178.95 3,020.00
Gas Injector Unit BGIU 7,20L05 6.840.00
4 Way Ram Camera with 4 Way Monitor and Audio BCRC 25 187.37 23 928.00
Net Savings $24,094.46 $481,869.46 $457,775.00
FOB Palm Springs, CA $14,500.00
Total Cost Due Lenco(1)Lenco BearCat FOB Palm Springs, CA
Riverside County Tax 8.75% Not Collected by Lenco $41,324.06
Total Cost to County(l)Lenco BearCat,FOB Palm Springs,CA,County Tax $513,599.06
Specifications Subject to Change PROPRIETARY
WARNING: information Subject to Export Control Laws
The technical data in this document is restricted by the Arms Export Control Act(Title 22,U.S.C.,Sec 2751,at seq.)or the Export Administration Act of 1979,as
amended,Title 50,U.S.C.,App.2401 et seq.and which may not be exported,released or disclosed to non-U.S.persons(i.e.persons who are not U.S.citizens or lawful
permanent residents["green card"holdersl)inside or outside the United States,without first obtaining an export license.Violations of these export laws are subject
to severe civil,criminal and administrative penalties.
THE WRITTEN APPROVAL OF THE DIRECTORATE OF US DEFENSE TRADE CONTROLS AND LENCO INDUSTRIES,INC. MUST BE OBTAINED BEFORE RESELLING,TRANSFERRING,
TRANSSHIPING,OR DISPOSING OF A DEFENSE ARTICLE TO ANY END USER,END USE OR DESTINATION OTHER THAN AS STATED ON THIS LENCO QUOTE OR THE SHIPPER'S EXPORT
DECLARATION IN CASES WHERE AN EXEMPTION IS CLAIMED UNDER THIS SUDCHAPTER]TAR 1.23.9tAf
NVE ARE PLEASED TO SUBMIT THE ABOVE QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER,BE ASSURED IT iVILI.
RECEIVE OUR PROSIPT ATTENTION. THIS QUOTATION IS VALID FOR 30 DAYS. THEREAFTER,IT IS SUBJECT TO CHANGE WITHOUT NOTICE.
ACCEPTANCE OF PROPOSAL-The above prices are satisfactory and are hereby
accepted. 1'ou are authorized to da the work as specified. Parvrenl will be nade as ontltned LENCO INDUSTRIES,INC.
above.
Authorized Authorized
Signature: Signature:
Please sign and return James JAlassery tl
Thank You n t
l/
Page 1 of 1
Harold Matzner
181 South Civic Drive, Suite 1, Palm Springs, CA 92262 (760) 320-7404
January 19, 2017
Chief Bryan Reyes
Palm Springs Police Dept.
200 S. Civic Drive
Palm Springs, CA 92262
Dear Chief Reyes:
I feel strongly that the City of Palm Springs Police Department deserves its own B.E.A.R.
vehicle. I would like to make a matching grant of$ 256,799.53 for the purchase of Lenco
armored B.E.A.R. vehicle. It is my understanding that the City of Palm Springs will
match this grant.
Please let Christina Sasse know when the City commits and you will receive my check
immediately.
Our brave men and women who go to work each day risking their lives protecting all of
us should know that they have the full support of and are appreciated to the full extent
they deserve by all of us in this community.
Sincerely,
Harold Matzner
05
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2016-17.
WHEREAS, Resolution No. 24034 approving the Budget for the Fiscal Year
2016-2017 was adopted on June 1, 2016; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget.
NOW THEREFORE THE CITY COUNCIL DETERMINES, RESOLVES AND
APPROVES AS FOLLOWS: that the Director of Finance is authorized to record inter-
fund cash transfers as required in accordance with this Resolution, and Resolution No.
24034, adopting the Budget for Fiscal Year 2016-17 is hereby amended as follows:
SECTION 1. ADDITIONS
Fund I Activity Account Amount
510 Motor Vehicle 5475 MVR 50020 Motor $256,800
Fund Reserves Vehicle
Purpose: To cover the City's matching 50% share of the purchase of a Lenco B.E.A.R.
A donation from Harold Matzner of $256,800 will cover the other 50%.
SECTION 2. SOURCE
Fund I Activity Account Amount
001 General Fund 29301 Fund $ 256,800
Balance
ADOPTED THIS 1st DAY OF FEBRUARY, 2017.
David H. Ready, City Manager
ATTEST:
Kathie Hart, Interim City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, Kathie Hart, Interim City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kathie Hart, Interim City Clerk
City of Palm Springs, California