Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2/15/2017 - STAFF REPORTS - 1.F.
�OQ P F LM sA9 .y W V N r �Opou� rs ` Cq</FORN,P City Council Staff Report Date: February 15, 2017 CONSENT CALENDAR Subject: ACCEPTANCE OF THE JAMES O. JESSIE DESERT HIGHLAND UNITY CENTER OUTDOOR PERFORMANCE STAGE AND OUTDOOR BALL FIELD LIGHTING PROJECT, CITY PROJECT NO. 14-18 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY Formal City Council acceptance of the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18. STAFF ANALYSIS: On March 2, 2016, the City Council awarded a construction contract to M. Brey Electric, Inc., in the amount of $399,000 for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18, (the "Project"). The scope of the Project included the construction of a raised outdoor performance stage and installation of new outdoor ball field lighting. An aerial map of the site is identified on the subsequent page. rrEM NO. 2 MM- PALM SA �Op 4�y W V N a + a 40 S WrouM.e c411F0% City Council Staff Report Date: February 15, 2017 CONSENT CALENDAR Subject: ACCEPTANCE OF THE JAMES O. JESSIE DESERT HIGHLAND UNITY CENTER OUTDOOR PERFORMANCE STAGE AND OUTDOOR BALL FIELD LIGHTING PROJECT, CITY PROJECT NO. 14-18 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY Formal City Council acceptance of the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18. STAFF ANALYSIS: On March 2, 2016, the City Council awarded a construction contract to M. Brey Electric, Inc., in the amount of $399,000 for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project No. 14-18, (the 'Project'). The scope of the Project included the construction of a raised outdoor performance stage and installation of new outdoor ball field lighting. An aerial map of the site is identified on the subsequent page. ITEM NO. City Council Staff Report February 15, 2017—Page 2 Acceptance of City Project No. 14-18 An aerial map of the site is identified below. A..$0 Jew.0#1 !rbrTIVPv, Location Map Throughout construction of the Project five contract change orders were approved as follows: • Construction Contract Change Order 1 (CC01) in the amount of $7,513.50 was approved by the City Manager on May 23, 2016, to remove portion of a conflicting sewer line and to perform an additional over excavation at the proposed retaining wall footings recommended by the geotechnical soils report. • Construction Contract Change Order 2 (CCO2) in the amount of $3,148.47 was approved by the City Manager on July 14, 2016, to verify a utility conflict by potholing two (2) ball field lighting locations and to extend an irrigation mainline to maintain water supply to the existing park. • Construction Contract Change Order 3 (CC03) in the amount of $5,866.87 was approved by the City Manager on August 10, 2016, to re-excavate and re-compact a sewer line trench (performed by others) and to reconstruct the edge line of the final outdoor performance stage mound. • Construction Contract Change Order 4 (CC04) in the amount of $60,000 was approved by the City Council on August 3, 2016, to modify the installation method of six (6) ball field lighting foundations from a drilling operation process to an open excavation procedure due to the presence of cobbles in the existing soils. • Construction Contract Change Order 5 (CC05) for a credit in the amount of ($5,218.80) was approved by the City Engineer on September 13, 2016, to delete 02 City Council Staff Report February 15, 2017— Page 2 Acceptance of City Project No. 14-18 the requirement of staining the outdoor performance stage; concrete flatwork and CMU block construction. The final cost of the Project was increased by $71,310.04 from the original awarded contract amount of $399,000 for a final contract amount of $470,310.04; copies of CCO1 thru CCO5 are included as Attachment 1. As determined by City staff, the Contractor satisfactorily completed the Project on December 19, 2016. Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 2. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15303 "New Construction or Conversion of Small Structures," Class 3 projects consist of construction and location of limited numbers of new, small facilities or structures such as electrical, and other utility extensions, as well as, accessory (appurtenant) structures, therefore, the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project, City Project. No. 14-18, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and has been filed with the Riverside County Clerk. FISCAL IMPACT: As part of the 2012/2013 fiscal year budget, the City Council appropriated $80,000 from the Measure J Capital Fund for repairs/replacement of existing ballfield lighting at Desert Highland Park. The City was also the recipient of a Housing-Related Parks (HRP) Program grant from the State of California, Department of Housing and Community Development (HCD) in the amount of $266,575 for park and recreational improvements at the James O. Jessie Desert Highland Unity Center; this funding was allocated to the Capital Projects Fund (Fund 261) in Account No. 261-2492-51581 . An additional budget of $170,000 from the Measure J Capital Fund appropriated to the Project in the 2015/2016 Fiscal Year, and an additional budget of $67,046 was appropriated to the Project in the current Fiscal Year in Account No. 260-4500-59401. Table 1 below is a summary of the total costs incurred for the Project. 03 City Council Staff Report February 15, 2017— Page 2 Acceptance of City Project No. 14-18 FY 12/13 FY 13/14 FY 15/16 FY 16/17 Phase Expenditure Expenditure Expenditure Expenditure Final Cost Administration $793.45 $273.04 $18,018.29 $7,926.22 $27,011.00 Design $57,434.00 $4,966.00 $62,400.00 Construction Management $15,965.55 $7,934.45 $23,900.00 Construction Contract $275,361.82 $123,638.18 $399,000-00 Contract Change Orders $7,513.50 $63,796.54 $71,310.04 Total Cost $793.45 $273.04 $374,293.16 $208,261.39 $583,621.04 Table 1 The Project was funded through the following sources as shown in Table 2: Fund Name Account Actual Capital Projects 261-2492-51581 $266,575.00 Measure J 261-4500-59401 $317,064.04 Total Expenditures for Project $583,621.04 Project Budget $583,621.04 Remaining Balance $0 Table 2 The City is holding retention of $23,515.50 for M. Brey Electric, Inc., pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. The Finance Department will add the cost of this project to the City's fixed asset system to include the creation of these assets in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. SUBMITTED M rcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., Ph,A. Assistant City Manager/City Engineer City Manager Attachments: 1. Change Order Nos. 1-5 2. Notice of Completion 04 Attachment 1 05 tpALMs, 1. CITY OF PALM SPRINGS V ' ,-" CONTRACT CHANGE ORDER 41/FOAH�P To: M. Bray Electric, Inc. Date: May 10, 2016 408 Elm Avenue Project No:14-18 Beaumont, CA 92223 Project: James O. Jesse Outdoor Performance Stage Tel: (951)845-5438 &Outdoor Ball Field Project Fax: (951)845-5642 Change Order No: 01 Purchase Order No: 16-0975 Attn: Matthew A. Brey Account Number. 260-4500-59401 CHANGES IN WORK: The Contractor has discovered an existing sewer line while performing the over excavation at the proposed outdoor performance stage. This existing sewer line is in conflict, therefore, a portion of the sewer line will need to be cut, capped, removed and remaining sewer line be left abandoned, A new sewer line around the proposed outdoor performance stage will be installed by the City's local plumbing vendor. In addition, the geotechnical soils report recommends an over excavation of 2' Vertical (V) and 3' Horizontal (H) at the retaining wall footings for the construction of the outdoor performance stage. This amount exceeds the over excavation Identified In the technical specifications by an additional 12" V and 12" H over excavation at the retaining wall footing areas. CHANGES IN COST: A cost proposal submitted by Matthew Bray from M. Bray Electric, Inc., to locate both ends of the sewer line, cut, cap, and remove a portion of the sewer line in conflict is In the amount of$2,205.67 (including bond). A breakdown of labor, material, and equipment is attached to this contract change order as backup documentation. Additionally, a cost proposal for an additional over excavation of 12" V and 12" H along the entire length of retaining wall footing is in the amount of $5,307.83 (including bond). Calculation for the additional over excavation Is attached to this contract change order as backup documentation. The changes in cost total in the amount of$7,513.50 CHANGES TO CONTRACT TIME: On April 18, 2016, the Contractor discontinued further over excavation at the proposed outdoor performance stage due to the existing sewer line conflict. This over excavation work activity is a critical path to the construction schedule. Before discontinuing construction at the site, the Contractor was asked to work on non- critical path ("floating")Items of work according to the construction schedule while a resolution to the conflicting sewer line was determined. The Contractor proceeded with floating items of work up to a point where no further work was attainable. On April 29, 2016, a letter was submitted to the Contractor advising of a temporary suspension of work due to the unresolved sewer line conflict. On May 10, 2016, a final determination was made to the conflicting sewer line thus requesting the Contractor to remobilize to the project site and recommence with work. ORIGINAL BID AND/OR AGREEMENT 0 6 Contract Change Order No. 01 May 10, 2016 Page 2 M. Bray Electric, Inc., is requesting 12 days (inclusive of a 10 day delay of non-critical item work) to remobilize and perform the cut, cap, and removal of the existing sewer line conflict. in addition, a request for two (2) days to perform the additional 12"V and 12" H over excavation at the retaining wall footing areas. Therefore, a total of 14 days is being requested to perform all changes in work described above. SOURCE OF FUNDS: Funds are available in the following account: 260-4500-59401 REASONS FOR CHANGE: During over excavation, the Contractor discovered an existing sewer line in conflict with the proposed outdoor performance stage. Staff has determined the use and activity of this sewer line by performing multiple field tests. There are two (2) sewer lines situated at the James O. Jessie Desert Highland Unity Center. Sewer Line #1 conveys sewage from the gymnasium that connects to the sewer main line on W. Tramview Road. Sewer Line#2, is the sewer line in conflict, conveys sewage from the office building that connects to the sewer main line on W. Tramview Road (as stated above). The Contractor will cut, cap, and remove a portion of sewer line#2 and remaining sewer line be left abandoned. A temporary closure of the restrooms located in the office building will be necessary permitting the use of sewer line #1 while the Contractor is performing the proposed work. A new sewer line#2 will be installed around the proposed outdoor performance stage by the City's local plumbing vendor. Also, a geotechnical soils report prepared for this project(submitted after the project bidding) recommends a 2' V and 3' H over excavation at the retaining wall footings for the construction of the outdoor performance stage. The technical specifications that were provided in the contract documents (during project bidding) identified a 1' V and 2' H over excavation for the new concrete work for footings, and flatwork for walls, hardscape, stage, and ramps; as specified in Division 31 Rough Grading, 3.03 Excavation (D). Since the geotechnical soils report is a site specific document, an additional over excavation of 12" V and 12" H to the retaining wall footings is being requested from the Contractor to comply with the recommendations provided in the geotechnical soils report. The additional over excavation shall be along the retaining wall footings only. 07 Contract Change Order No. 01 May 10, 2016 Page 3 SUMMARY OF COSTS: Original Contract Amount: $ 399,000.00 Original Completion 30 Working Days This Change Order: $ 7,513.50 Days Added 14 Previous Change Order(s): $ 0.00 Previous Days Added: 00 Revised Contract Amount: $ 406,513.50 Revised Completion 44 Working Days [SIGNATURES ON NEXT PAGE] 08 Contract Change Order No. 01 May 10, 2016 Page 4 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor M. Bray Electric. Inc. ���--i`'7 '—Z' -1'-1(a Signature Date Matthew A. Bray VAOrrrPe-J 131X&1 t'2851pe' JT- Printed Name and Title City of Palm Springs Recommended By: fir. Marcus Fuller, Assistant City Manager/ Date .Cyy Engineer Approved By: aki H. Ready, City Manager Date Attest By: James Thompson, City Clerk Date Distribution: Original Conformed Copy: Conformed-File Copy: Contractor (1) Engineering Pay File (1) Citv Clerk (1) City Proiect File (1) Purchasing (1) Finance (1) APPROVED BY CITY MANAGER 09 PROPOSAL/ESTIMATE FOR CONTRACT MODIFICATION CP# 1 Add RI CON'TRACTNo: DATE: 06-Ma -16 CO MCT TITIiiate mes O.Jessie Desert Highland UnityCenter TQ^M. lm 'gin s DmmmoN. O n s O B ewer ne. LI ,Cap and Remove Sewer Line rom Elver Excavation Area PRIME CONTRACTOR'S WORK REVISIONS(COMMENT t DrcmtHdmlASDiW7Al $50.00 2. Sd%TmrmMd°tds 8.75% INCLUDED 3, Dian L&a $1.204.32 <. Invte>x.Tw.am FrrgeB�,s 27.00% INCLUDED 5.Ewpm $495.00 6. Sdm1 wRmWEwp� 8.75% INCLUDED 7 EwWn OMMe pOpmAm9E>MM B 9)BTOTAL(a lim1-7) $1,149.32 9 WIi Egipr (6T,0frre5) 1 5,00%1 $24.75 io 9JBTOTAL isddhmB&91 $1,774.07 Prime Remarks. SUB-CONTRACTOR'S WORK II Direst MaWAs $0.00 12.sdatmmMdwals 8.75% $0.00 13. DrWLm $0.00 14 Ir&mrx.TmmadFftg.R Aib $0.00 15.P"tw Ewpp $0.00 1o.Maim MRg alEwpre 8.75°k $0.00 17 Eq/Prms Onru9LpOp",ro E� 18 9JBTOTAL(d 1,.11- >) $0.00 19.RddOvwhr (1Md It.18) 10.00% $0.00 E1.SUBTOTAL (eMLrm18519) $0.00 z HmreOr°eomleed 1 5.00%1 $0.00 22 Rdit I 6.0()%l $0.00 M SUBTOTAL(eddlirm2U22) Sub's Remarks: SUMMARY 25, 84Cm Warsv,p (RmM) $0.00 2E R1meCmtradpswmk(llmil) $1,749.32 2r EwpmerMil 5.00% $24.75 29.A W0blwo 00,11m1 10.00%1 $174.93 29.F"RWOrdit 1 10.00%1 $192.43 3D.SUBTOTAL(+dl0m2629) $2,141.43 311nme C°v=e Bald lierun, 1 3.00%1 $64.24 31A,1 re91eRidlMeTm, I 1 $0.00 31.TQrAL CCU(edd 11re9D.315 321 $2,205.67 Estimated time extension and justification: Sewer line was discovered on 4-18 delaying work until 4-29 when the"Suspension of Work"letter was received.This caused 10 days delay. In order to remoblize and perform this work 2 additional days are required for a total of 12 days. Prime Contractor Name: M. Brey Electric, Inc Sub-Contractor Name: Signature&Title of preparers Date: 06-May-16 President 10 M. Brey Electric,Inc PROJECT NAME. James 0.Jessie Desen Highland Unity Center DATE: 6-May-16 408 Elm Aro CONTRACT NO. 0 CP NO. 1 Add Rl 0eaanna,CA 92223 DESCRIPTION OF WORK CONTRACTOR Paine:1e511 e4s " Locale Both Ends of the Sewer Line.Cut,Cap and Remove Sewer Line X PRIME SUB. ITEM ITEM OF WORK LABUR MATERIAL EQUIPMENT TOTAL NO. i UN UN UN COSTI TOTAL 0 UN UN I UN COST TOTAL HOUR RATE I TOTAL Labor 1 84 LABORER 8 HR S64.811 518.48 SO.00 0 $0.00 5518.48 2 80 OPERATOR 8 HR $05.73 655.64 $0.00 ti 50.00 $685.84 3 DISPOSAL 1 550.00 550.00 4 10 655 BACKHOE HR 0.00 50.00 75 5495.00 50.0 LABOR TOTAL 51,204.32 MATERIAL TOTAL $50.00 EQUIPMENTTOTA $496.00 57,20t.3 h-+ N I . RESIDENTIAL-COM MERCtAL•INDUSTRIAL I",,/MBE408£Im Av4.Beaumont,CA.92223 9S3-84S-5438 FM 951-945-5642 BEAUMONT.CA v~v mbreyereatrIccom OIR#100=5926 Contractor License No.591224 A,CJO April 23,2016 City of Palm Springs 3200 Gast Tahquitz Canyon Way Palm Springs,Ca. 92262 Attention: Tim Sullivan Project: James O.Jessie Desert Highland Unity Center RE: Additional Over-excavation Per SCST and RFIN1 Revision I Tim, In response to clarification offered by SCST regarding additional remedial work required by the past bid soils report, we offer the following cost proposal for your review and approval. Please see the attached for clarification. Reference is made to submittal number 9, schedule of Values. The original contract required approximately 164 cy of over-excavation at $12,500.00. This equals $76.22/cy. Applying the same logic, changes required by this change require over-excavation of an additional 67.61 cy. Bond $5,153.23 x 3% =$ 154.60 Over-excavation 67.61 cy x $76.22/cy =$5.153.23 $5,307.83 In addition to the monetary change, we will require an additional 2 working days for completion of said improvements. If this meets with your approval, please issue a change order and we will proceed as directed. Respectfully, Matt Brey M Brey Electric, Inc. 22 �. .-..,.r ......-....�..a..a,- -.... OnAlldr..vrniu+rr..m .m. rO - y�- • •i a �! - 71., I. �B. � � �p� ORAIL•s�w.sr. �.�.•.pi onuud u..ru..a .a.rQi YElAILo.Nr..u..r ..r. r a PT--WRV�.. 0 a..rwrr. • ♦ Lf '.. . -. � ecrN�,...,..r.......... .,�..rp onAR.,......... ..r...pi xrul,........ ...... � o .rtxnenVt oallen.naeonwiroV CRY OF PALM SPRINGS — - CITY OF PALM SPRIN09 f 14 V m rrY OF PALM FMNfN J..J.wa+F. M S RING -YrtFTI. _ _ _ � .en aureaaa rt.ae SITE DETAILS f� fd � p01 JNC� C!A-LG 1SD � X 3` x 'z f 27 = 33 , 33cy V7, c, Y ( 5' 0 1730�. 83 14 I 0`p0.�'S'°i CITY OF PALM SPRINGS c CONTRACT CHANGE ORDER •C4</R00.N�P To: M. Bray Electric, Inc. Date: June 29, 2016 408 Elm Avenue Project No:14-18 Beaumont, CA 92223 Project: James O. Jesse Outdoor Performance Stage Tel: (951) 845-5438 &Outdoor Ball Field Project Fax: (951) 845-5642 Change Order No: 02 Purchase Order No: 16-0975 Attn: Matthew A. Bray Account Number. 260-4500-59401 CHANGES IN WORK: A 4" diameter fire water supply is known to be in the general vicinity of the work being performed, but exact location has not been determined. The planned construction includes the drilling and installation of six(6) sports lighting foundations, two(2) of which are in close proximity to the fire water supply line. Due to concerns over unknown utility locations, additional potholing was requested to determine if any unknown utility conflicts are present. In addition, in order to maintain a 3" water supply at the existing park, Interactive Design Corp issued ASI-06 indicating a 3" irrigation mainline to be installed in lieu of the 1 '/2" mainline shown on the contract documents. The mainline is also shown to be extended approximately 40 linear feet. CHANGES IN COST: A cost proposal submitted M. Bray Electric, Inc., perform two(2) 36" diameter potholes at the location of the sports lighting foundations is in the amount of$1,192.05 (including bond). A breakdown of labor, material, and equipment is attached to this contract change order as backup documentation. Additionally, a cost proposal for the installing a 3" irrigation mainline in lieu of the 1 '/" mainline shown in the contract documents and the extension of the mainline to make connection to the existing irrigation mainline is in the amount of$1,956.42 (including bond). A breakdown of labor, material, and equipment is attached to this contract change order as backup documentation. The changes in cost total in the amount of$3,148.47 CHANGES TO CONTRACT TIME: The potholing for potential utility conflicts is additional work, which is not shown in the scope of contract documents. The irrigation mainline is being upgraded in lieu of the work shown in the contract documents and does not increase the time required for construction. M. Brey Electric, Inc., is requesting 1 day to perform the additional potholing. The irrigation mainline change will be performed concurrently with the contract work. Therefore, a total of 1 day is being requested to perform all changes in work described above. DUPLICATE 15 ORIGINAL Contract Change Order No. 02 June 29, 2016 Page 2 SOURCE OF FUNDS: Funds are available in the following account: 260-4500-59401 REASONS FOR CHANGE: During the course of construction, existing utilities have been encountered within the area of the stage construction. In the building adjacent to the stage construction, there is an existing fire riser. A double check detector assembly is also visible in the parkway near Tramview Rd. The exact location and routing of this fire water supply is unknown. The new stage construction includes the drilling and installation of six(6) sports lighting foundations, two(2) of which are in the general proximity of the stage construction. If an unknown utility was encountered during the drilling of these foundations, it could result in large repair costs and delays. In order to avoid this potential for additional costs and delays, it was determined that it would benefit the City to perform potholing at two(2) sports lights locations. If utilities are found during the potholing, adjustment can be made to the sports lighting locations appropriately. In addition, the existing irrigation mainline installed within the park is 3" diameter. The contract documents indicate for a new 1 '/I" mainline to be installed connecting to the existing mainline on the West side of the stage construction. The existing mainline was capped on both the East and West side of the stage construction. In order to maintain a 3"water supply at the existing park, Interactive Design Corp issued ASI-06 indicating a 3" irrigation mainline to be installed in lleu of the 1 '/" mainline shown on the contract documents. Also, in order to make the connection to the existing mainline on the East side of the stage construction, the mainline is shown to be extended approximately 40 linear feet. SUMMARY OF COSTS: Original Contract Amount: $ 399,000.00 Original Completion 30 Working Days This Change Order: $ 3,148.47 Days Added 01 Previous Change Order(s): $ 7,513.50 Previous Days Added: 14 Revised Contract Amount: $ 409,661.97 Revised Completion 45 Working Days [SIGNATURES ON NEXT PAGE] 16 Contract Change Order No. 02 June 29, 2016 Page 3 I have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor M. Brey Electric, Inc. /2, (.o �3D -16 Signature Date (n.crkrrt16AJ 6kjck't / P/2-E5rp8�+ rented Name dnd Title Interwest Consulting Group 30 oT d 5igtrapr D to Ryan Schultz, Construction Manager Printed Name and Title City of Palm Springs Recommended By: t2vr /G�� b� Marcus Fuller, Assis nt City Manager/ Date Ci Engineer Approved By: H. Ready, City Manager Date Attest By: James Thompson, City Clerk i Date Distribution: Original Conformed Coov: Conform - File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Project File (1) Purchasinq (1) Finance !1) APPROVED BY CITY MANAGER nke, NA o 17 INT!lWLeT CONSULTING GA UY June 2, 2016 City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs,CA 92262 Attn: Gianfranco Laurie Re: Cost Proposal—Additional Potholing for Sports Light Foundations J.O.J. Highland Unity Center—Outdoor Performance Facility-City Project No. 14-18 Dear Mr. Laurie, As discussed in the progress meeting held on June 1, 2016, Interwest Consulting Group has requested a cost proposal from M. Brey Electric, Inc. for the additional potholing at two of the locations for the proposed sports light foundations. The potholing is being used as exploratory digging to determine if there are any conflicting utilities present in the area of concern. Attached is a markup of the plans which indicates the requested pothole locations. MBEI has proposed to perform a 36" diameter pothole at the staked location of the two sport light foundations nearest the on-going stage construction. The cost proposal has been received from MBEI and is attached. The total cast proposal for these two potholes is$1,192-05. 1 find this cost to be fair and reasonable. I recommend a CCO he issued for these additional costs- There has also been discussion within the progress meetings regarding the City possibly performing this work or having another vendor complete the requested potholing. Please advise if the City concurs with the recommendation above. If you have any questions, please contact me at(714)293-0044 or by email,rschultzAinterwestgrp.com. Regards, Ryan Schultz Interwest Consulting Group 431 S.PALM CANYON DRIVE,$U TE 200 PALM SPRINGS,CA 92262 8 !EL.760.4L7.4329 rn TR MN ROAD 40 ��- Mel �",+` � +l ay PAJ 'xJ of s iy� ,. y f � I +'r' , RESIDENTIAL-COMMERCIAL-INDUSTRIAL 951 845 Ave.Beaumont.CA 92223 95],845 5438 F%951 845-5643 EEAUMONT,CA `'JM1dmbreyetectru,mm DIR e]D000O5926 Contractor License.Nc 191224 A,C-10 .Tune 1. 2016 C'ip of Palm Springs 3200 East rahgaitz Canyon Wa) Palm Springs,Cu. 92262 Attention: Ryan Schultz. Construction Manager ProjecC James O. Jessie Desert Hi_liland L nity Center RE: Pottine for Softball field lighting(COP-2) Ryan, Per our progress meeting this morning concerning the footing for the Softball field lighting and its potential buried conflicts raised by Maria Song, ne offer the following cost proposal for your rep ietc and expedited appro%al. Cost for potting of(2) light poll footing bites - 36"diameter x 4' depth: (4)Operator man hours 306.18 (4) Laborer man hours 334.62 (1) Equipment and 36 Auger -AM'Dm 551.25 S 1192.05 If this meets with your approval. please issue a change order and we will. proceed as directed. Respectfully, Kent Leonardson Project Manager MBE -- M. Brey Electric, Inc. kent a rmbreyelectric.com 20 INTlRWlST CONSULTING CA0UP June 13, 2016 City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs,CA 92262 Attn: Gianfranco Laurie Re: Cost Proposal-Upgrade to 3" Irrigation Mainline-ASI#06 J.O.J. Highland Unity Center-Outdoor Performance Facility-City Project No. 14-18 Dear Mr. Laurie, As requested by Interactive Design Corporation in ASI # 06 and as discussed in the progress meeting held on June 8, 2016, M. Bray Electric, Inc. provide a cost proposal for upgrading the currently proposed 1 YI" irrigation mainline to a 3" mainline. Also, ASI 11106 indicates approximately 40 additional feet of irrigation mainline in order to connect the proposed mainline to the existing on the East side of the stage. The total revised cast proposal is $1,956.42, 1 believe the costs included to be reasonable for the proposed work. I recommend that a CCO be issued for these additional costs. Please advise if the City concurs with the recommendation above. If you have any questions, please contact me at(714)293-D044 or by email,rschultzCaTinterwesiRrp.can. Regards, Ryan Schultz J Interwest Consulting Group 431 S.PALM CANYON DRIVE,SUITE 200 PALM SPRINGS,CA 92262 1 r¢L.7V 417.4329 �' OEM Interacove Design Corporation ASI No.: 06 ■N■ 199S.C'rvicorive,swte 10 Dace of Request 02 UN16 EEO Palm Springs,CA 92262 P.(760)323-.4990 q ARCHITECT SUPPLEMENTAL INFORMATION Architect's Project No: 1502 JOf HUC New Outdoor Stage and Lighting Contractor: MBrey Electric,Inc Primary Maria Song Address: 408 Elm Ave. Respondent: Interactive Design Corporation Beaumont, CA 92223 199 S.Civic Drive.Suite 10 Palm Springs,CA 92262 Telephones 951-845-5438 Telephone: 760.323.4990 Fax: Email, Email: maria@intemctivedesigncorp.com Reason for Request Action Requested Probable Effect Probable Time Effect 0 Insufficient Information ❑Clarification ❑Increase Cost ❑Increased Time ❑Engineering Conflict ❑Direction ❑Decrease Cost ❑Decreased Time ©Alternate Proposal ❑Approval ®Unknown Cost ❑Unknown Time ❑Other ❑x Instruction ❑No Cost Affect No Time Affect ❑Coordination Subject: Landscape Irrigation Revisions—Cost Proposal Reference: Drawing No.: L-3 Detall No.: Spec Section: Detail Instruction: Provide Cost Proposal for the following revisions for Landscape Irrigation: 1. Change 1 Vi' dia. irrigation main line to 3" dia. irrigation main line 2. Connect new 3"dia. main line to the irrigation access box installed by GVC 3. T-off control valves from the new 3"dia. main line 4. Move valve A-I away from the mound area to the location indicated on page 2, Please submit any cost proposal for these modifications by Monday,June 6, 2016 with requirements specified in the Project Manual Maria Song. IDC Page I of 2 Total No. of Pages 2 22 T from 3" line c •�U (EIsv RRgATIONYMILWE �Z _ o o � I 1�IRnw�mrl cotma9 `M .P RRI MEfERf1D5Ei A-3 — O T from 3' line tb 9 OMIT T 1'/:" irrigation line 4 NEW STAGE \s �` Connect at existing access box for Continue 3" line to irrigation to remaining lanrlcrana existing access box ' - ' -' landscape by GVC. I FIELQ Project No:1502 1 Date: 02JUN 16 REQUEST FOR PROPOSAL: LANDSCAPE IRRIGATION REVISIONS NTS Pepe No. 2 Project Name INTERACTIVE DESIGN CORPORATION CSK No: JCIJ DESERT HIGHLAND UNITY CENTER NEW STAGE&SPORT LIGHTS aO■ 199 S.CWIc Dnvc,SWtc Ia 406 W.TRAMVIEW RD,PALM SPRINGS BEE Palm SprMgs.CaliforNa 92262 6 . 1 SOt=1 T:760.723.9990 1`:760.317 5308 mailQinmtawredeaigncorp.com REf--SheetL-3 IN W Ryan Schultz From: Kent Leonardson <Kent@mbreyelectric.com> Sent: Monday,June 13, 2016 1:02 PM To: Ryan Schultz Subject: RE: ASI-06 revised Good afternoon Ryan, I concur with your hand written revisions to ASI.06 totaling$1956.42,and approve the use of this e-mail as confirmation. Thank you for your efforts. --Kent From:Ryan Schultz(mallto:rschultz[ulinterwestgro.com] Sent:Monday,June 13,2016 11:16 AM To:Kent Leonardson<Kent@mbreyelectric.com> Subject:RE:ASI-06 revised Kent, Similar to the sidewalk cost proposal,the markups are not as per the Special Provisions for the project. See Section 3- 3.2.3 for the appropriate markups. Also, attached is my own notes calculating the markup based upon the Special Provisions. Let me know if you agree with the changes. Thanks, Ryan Schultz Interwest Consulting Group (714)293-0044 Cell rschu Itz(ain terwestgro.com From: Kent Leonardson [mallto:Kent(&mbreyelectrlc.com] Sent:Thursday,June 09, 2016 12:12 PM To: Ryan Schultz Subject: ASI-06 revised Ryan, Please see the attached revised proposal for ASI-06.I will have a revision drafted later this afternoon for the sidewalk remediation. --Kent Kent Leonardson Project Manager M. Brey Electric, Inc. 409 Elm Avenue 24 Beaumont,CA 92223 951,845.5438 951,845.5642(f) kenR�mbrevelectric.cu m ®® }� BEAUMONT, CA 2 25 ':PROPOSAL/ESTIMATE FOR CONTRACT MODIFICATION CPA ASI-o -R1 •CONTRACT w GATE 09Jun-16 CONTRACT TITLE IJames 0.Jessie Desert Highland Unity Center roan IPalm Springs U red of 3"Water Main and Credit DESCRIPTION ra e O der d n an re PRIME CONTRACTOR'S WORK REVISIONSICOMMENTS 1. Oz.a r utenme S752.35 2. 8.1.,TAe.nMat l , r 8.75% INCLUDED ��- 3. Dveel(ebw $602.28 4, 4:Suanu.TmefAMFmgeeer�.fu r 27.00% INCLUDED 5. Eq: mem $270.00 e $A..In...RmMlEqupmem 8.75% INCLUDED 7. Equpmem O,mn pOpmbnq E.penen $0.00 6. SUBTOTAL 1edd9.estdl $1,624.63 8 P..1henEpprM (5%,W.s; 5,00"/. $t3.50 10.SUBTOTAL(M1Imes 6691 $1,638.13 Prime Remarks, SUB-CONTRACTOR'S WORK It D,ed l.IAterlels S0.00 12 F 8.75eh i $0.00 t3 Dad(. bw $0.00 M lnvranee Taeee"Fwgs Bemfin $0.00 15 Regal Egep I $0.00 1a By..,....RAMA Eq ..' r 8.7501, $0.00 17,Equpmenl Omwsltip 0941a"E.Peru.. 18, SUBTOTAL(aid An l l-171 SO.00' 19 FieldOaettoaE pOR.fGcelp) 10,00%. $0.00 N SUBTOTAL 14de Gnu 19V9) $0.00 2t rl.me oMceDwne&a 5.00% $0.00 22 P e111 6.00-/ol $0.00 23. SUBTOTAL(Add Les.2 221 Sub's Remarks: SUMMARY 25 BaGCmaa6al.wafts D.re 23; $0.00 26 prune ce9 wm W k0.8) $1.624,63 2y. ___ _ -__- Lo a _. O. to-rm.• u o 9 IS47o M At,AL I tZ. 6 Ft'- 11]Au°d 3178 IS'7r f4vigPor J �e4h. 3-3,2,3 M, SUBTOTAL.(AM In%M291 51 9 9.30 31. rem.C.r"ZIVe 84M pm 3.00°/. $59.38 32,Arum&S:eu N,1#9e Ta. $0,00 �• r/ 34 TOTAL COST(Addanes1031&321 /, /74•y2 Estimated time extension and Justification: One day for demolition.The concrete placement and form work will be performed concurently with other activities. Prime Contractor Name; M.Bray Electric.Inc Sub-Contractor Name: Signature 8 Title of prepares Dale: 09-Jun-i6 President 26 M.Brey Electric, Inc PROJECT NAME. James O.Jessie Desert Highland Unity Center DATE: 9-Jun-16 408 F.im Ava CONTRACT NO. 0 CP NO. A51-06-R1 Oeavenel CA 92223 DESCRIPTION OF WORK CONTRACTOR Peon.:(9511"s-543e Upgrade of 3'Water Main and Credit X PRIME SUB. V, 7A ITEM OF WORK LABOR MATERIAL EQUIPM N TOTAL I UN UN UN COST TOTAL a UN UN UN COST TOTAL HOUR RATE TOTAL La6nr Excavate and Recompaet BORER 4 HR 584.81 5259.24 $0.00 0 S0.00 52SO24 ERATOR 4 HR $85.76 5343.04 $0.00 0 S0.0 $343.04 SCH-40 PVC S0.00 260 Ft S1.91 S49G.60 S0.00 CH-40 PVC Waddr 220 PI -S110,00 4 $57.50 S270.00 alve 3'16rass.Manifold.Couplers,Tee 1 1 $365.75 $365.75 0 50.00 IPLOADC-R 0 HR SD.00 50.00 0 $0.00 S_0 00 Work 50.00 30.00 S0.00 $0.00 MPACTION CHECKER 0 HR S85.76 S0.00 50.00 S0.00 50.00 80 OPERATOR 0 $0.00 $D.ea 50.00 50.0 LABOR TOTAL $6022 MATERIAL TOTAL $752.35 EQUIPMENT TOTA $270.00 $602.28 It: a U"rol CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: M. Brey Electric, Inc. Date: July 18 2016 408 Elm Avenue Project No:14-18 Beaumont, CA 92223 Project: James O. Jesse Outdoor Performance Stage Tel: (951) 845-5438 &Outdoor Ball Field Project Fax: (951) 845-5642 Change Order No: 03 Purchase Order No: 16-0975 Attn: Matthew A. Brey Account Number: 260-4500-59401 CHANGES IN WORK: A sewer trench was excavated through a portion of the site by a separate contractor, which was backfilled without proper compaction. Also, the recently developed mound as part of this project, including boulders that had been set, were relocated for access to the sewer trench area, but were not replaced back to their original placement. This change order compensates the contractor for re-excavating and re-compacting the sewer trench to the bottom of excavation and back up to finish grade. Also, it includes the re-construction of the mound, including grading and re-setting of the boulders. CHANGES 1N COST: A cost proposal has been submitted M. Brey Electric, Inc., to perform the re-excavation and re-compaction of the sewer line and also to perform the re-construction of the mound is in the amount of•$5,856.87 (including bond). A breakdown of labor, material, and equipment is attached to this contract change order as backup documentation. The changes in cost total to the amount of$5,866.87 CHANGES TO CONTRACT TIME: M. Brey Electric, Inc., is requesting 3 working days to perform the additional re-excavation and re-compaction of the sewer trench. An additional 7 working days has been requested for the re-construction of the mound, including any grading and the re-setting of boulders. Therefore, a total of 10 working days are being requested to perform all changes in work described above. SOURCE OF FUNDS: Funds are available in the following account: 260-4500-59401 ORIGINAL BID AND/OR AGREEMENT 28 Contract Change Order No. 03 July 18, 2016 Page 2 REASONS FOR CHANGE: During the course of construction, an existing sewer line was found which ran directly through the area of the new stage improvements. As part of the sewer relocation, a sewer trench was excavated and was not properly backfilled along the West side of the newly constructed mound. The sewer relocation trench was performed under separate contract. A portion of the trench was re-compacted during the completion of the sewer relocation, but left approximately 160 linear feet of trench not properly compacted. Also, during the excavation of the above sewer trench, approximately 25 boulders were relocated in order to excavate the trench. These boulders were not returned to their original position, which were set initially as part of this project. The grade of the mound in which the boulders were installed was also damaged and re-grading is necessary to bring the mound back into compliance with the contract documents. SUMMARY OF COSTS: Original Contract Amount: $ 399,000.00 Original Completion 30 Working Days This Change Order: $ 5,866.87 Days Added 10 Previous Change Order(s): $ 10,661.97 Previous Days Added: 15 Revised Contract Amount: $ 415,528.84 Revised Completion 55 Working Days [SIGNATURES ON NEXT PAGE] 29 Contract Change Order No. 03 July 18, 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor M. Brev Electric. Inc. 7 `2, —7— Z�7 40 Signature Date W1„ -1—r 13Ae4 Pa07, ( DEN Print d Name and Title Interwest Consulting Group 7 J(P Si re Date Ryan Schultz, Construction Manager Printed Nam d Title City of Palm Springs e,614EV Recommended By: 6L Marcus Fuller, A istant City Manager/ Date ngineer Approved By: Ready, City Manager Date Attest By: 08�23�ZalL r' James Thompson, City Clerk Date Distribution: Original Conformed Coo v: Conformed-File Coov: Contractor (1) Engineering Pay File (1) Citv Clerk (1) City Protect File (1) Purchasing (1) Finance (1) UIP APPROVED BY CITY MANAGER � C1 A��a 30 INTIRRINEST CONSULTING GROUP August 9,2016 City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs,CA 92262 Attn: Glanfranco Laurie Re: Cast Proposal—Sewer Trench Re-compaction&Mound Reconstruction J.O.J. Highland Unity Center—Outdoor Performance Facility-City Project No. 14-18 Dear Mr. Laurie, As discussed in the progress meeting held on June 15,2016,a cost proposal has been requested from M. 8rey Electric, Inc.for the excavation and re-compaction of the sewer trench and also the re-construction of the boulder covered mound. The sewer line excavation and re-compaction work is required due to the improper backfill that was performed by another contractor under a separate agreement. Also boulders which were placed by MBEI were moved and the dirt mound was not returned to its condition. MBEI had submitted 2 separate cost proposals for the work to be completed,which after some revisions were made totaled $8,220.77. This additional work is based upon excavating and re-compacting approximately 160 lineal feet of a 7—8 foot deep trench, re-grade and compact approximately 80 CY of soil, re-install approximately 25 boulders, and re-grade and compact around the boulders. Upon further discussion with MBEI, it was realized that much of this work was overlapping and could be performed concurrently and utilize the same crew for both tasks. M. Brey Electric, Inc. has revised the cost proposal for the sewer line re-compaction and the mound re- construction to a total cost of$5,866.87. I recommend that this cost proposal be accepted and a CCO be written for this additional work. Please advise if the City concurs with the recommendation above. If you have any questions, please contact me at(714) 293-0044 or by email, rschultz0interwestero.com. Regards, /7-- 4f=�� Ryan Schultz Interwest Consulting Group 431 S.PALM CANYON DRIVE,SUITE 200•PALM SPRINGS,CA 92262 31 PROPOSALJESTIMATE FOR CONTRACT MODIFICATION CP# 4Add R1 CONTRACTNC DATE: - 14-Jun-16 CONTRACTTITLE James 0.Jessie Desert Highland Unity Center _ TOWN Palm S rfn s Mound Reconslruciion DESCRIPTION Dun econs C On PRIME CONTRACTOR'S WORK REVISIONSlCOMM=NTS L Dirod Matedala $Q,QQ 2. Sams Tax on Malwke 64 INCLUDED 3. Dead Labor ] 4. lnauronce.Tasee and FAn,leBena5ts ° INCLUDED 6. Equpment 2, S. Sales lax on Renm1 Equipment - , INCLUDED 7. Equpinenl O.manOp Operalmg Epena $0.00 4- 6. SUBTOTAL(addlinas 1-7) A ProLlor Equpment (2Ma1pne3) 10.SUBTOTAL lade lines 6 6 9) Prime Remarks: SUB-CONTRACTOR'S WORK 11. dmdMaledam $0.00 12. Selea Taxon MaterWs 6.75% $0.00 13. Oi,ect La°or $0.00 14. Inaemmn Taae%wdl`,p S.ras $0,OD 15 Ranlal Egwpmenl $0.00 _ - t6. Sams tax°n Rectal Ewipmam 6.75°/ $0.00 ;7 EgwPmert Ownarsnip opmabna Espensee 13, SUBTOTAL(add Ynas 11-171 $0.00 19 FUIdOveTeae (16%otine19; 10.00% $0.00 m.SUBTOTAL (add roes 16 6 19) $0.00 21. Home OR�a oaathaed rJ.OQa/° $0.00 22 Pro(A 6.00°/a $0.00 23. SUBTOTAL(ads!inea 20-22) Sub's Remarks SUMMARY 25 Sub-C°n9adofaroA(line2]/ $0.00 .f 26 Pnme Conlnaon WM(line al �,Qgg, ' "'rP3•V•-r 27 Equipmanl Pmd(20%ar Labor) 20°/a Lab I , so 211 Prow.He.Woe Overhead 15% Mat. I $0.00 29 Pr e'a Profit 415%olEquipmanlj 15°/p EDuI S�5'1'2:'94 30 SUBTOTAL Iadd fines M29) 915, 31 PAme Controdoes ao-d Prem.un 3.00% $ 32,Atimna Stale PnWe9a Tax I $0.00 91{ c o 34. TOTAL COST(add inea30.31632i Sr p ��• �? Estimated time extension and justification: Temporary relocation of boulders,reshape and compact mound area, hand dig boulder placement sites, place and reposition boulders, hand finish grade, reset plant and irrigation stakes, and perform grade- check.Work will be performed concurrertly with other activities. i- 51,1e r ;,I- f6- Prime Contractor Name: M. Bray Electric, Inc _ Sub-Contractor Name, ` J9w - Zd/C� 4Signature of pr Date: 14-Jun- 6 '}�idlnt- Qre 2 3 ' M. Brey Electric, Inc PROJECT NAME. James O.Jessie Desert Highland Unity Center DATE: 214un-16 4M EW A. CONTRACT NO. 0 CP NO. 4 Add R1 ft.. M.CA 92223 DESCRIPTION OF WORK CONTRACTOR Ph.:(asr)SA&M a Mwnd Rewnstruction K PRIME SUB. ITEM ITEM OF WORK LABOR I MATERIAL EQUIPMENT TOT NO. 9 UN UN I UN COSI TOTAL I NUN JUNJUNCOSTI TOTAL HOUR I RATE I TOTAL Lawn Excavate and Racan act 1 84 LABORER 40 HR SU-01 S2,59240 325924 2 80 OPERATOR 12 HR $85.76 $t 029.12 .� $1 029.12 3 - 81 GRADE CHECKER 4 HR $67.50 S270.00 f $270.00 4 18 WATER TRUCK 8 $38.79 $310.32 1 $3111.32 5 SKIDSTEER 12 S40.50 5486.00 5486 00 5 6A WACKER 8 S12,00 $96.00 1 S96.00 LABOR TOTAL $3,891.52 MATERIAL TOTAL $O.00 EQUIPMENT TOTA $892.32 $4,783. W W U11, CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: M. Brey Electric, Inc. Date: August 5, 2016 408 Elm Avenue Project No:14-18 Beaumont, CA 92223 Project: James O. Jesse Outdoor Performance Stage Tel: (951) 845-5438 & Outdoor Ball Field Project Fax: (951) 845-5642 Change Order No: 04 Purchase Order No: 16-0975 Attn: Matthew A. Bray Account Number: 260-4500-59401 CHANGES IN WORK: Drilled foundations for the sports lighting to be installed on the project have been modified to an open excavation procedure due to the presence of cobbles in the existing soils, which has caused refusal of the drilling operation for the sports lighting foundations. Sports lighting foundations will be open excavated to a depth of 1 foot deeper than the planned drilled excavation and the open excavation will be filled with Controlled Density Fill (CDF) or Type 100-E-100 concrete backfill. Foundations will then be drilled through the CDF or concrete backfill. CHANGES IN COST: The cost for this additional work was received at bid time as part of Bid Schedule C. Additional cost is $10,000 per each sport lighting foundation which has encountered refusal. There are a total of six (6) foundations which have encountered refusal. The changes in cost total to the amount of$60,000.00 CHANGES TO CONTRACT TIME: The soils conditions encountered have stopped the progress of the sports lighting installation on the project, which will need to be resumed after completion of the changed work. The time remaining for this installation is 9 working days. M. Bray Electric, Inc., is requesting 6 working days to perform the additional work related to perform the open excavation of the foundations in lieu of the drilled foundations. Therefore, a total of 15 working days are being requested to perform all changes in work described above. SOURCE OF FUNDS: Funds are available in the following account 260-4500-59401 ORIGINAL BID 'N�n/OR AGREEMENT 34 Contract Change Order No. 04 August 5, 2016 Page 2 REASONS FOR CHANGE: In performing the drilled foundations for sports lighting to be installed on the project, M. Brey Electric, Inc. encountered cobble, which has prevented the continuation of drilling for these foundations. The possibility of encountering this condition was discussed in the soils investigation report for the project and incorporated into the bid documents as Bid Schedule C, which provided an additional cost for open excavation of the foundations should the conditions required. After observing this condition in the field, several alternatives were considered in order to complete the drilling of the foundations without the addition of Bid Schedule C to the contract. One such alternative was not feasible due to the conditions presented in the field. Two other alternatives would have still required additional cost, which could have met or exceeded the cost of Bid Schedule C and also carried a risk of encountering refusal due to the soils conditions present at the site. SUMMARY OF COSTS: Original Contract Amount: $ 399,000.00 Original Completion 30 Working Days This Change Order: $ 60,000,00 Days Added 15 Previous Change Order(s): $ 16,528.84 Previous Days Added: 25 Revised Contract Amount: $ 476,528.84 Revised Completion 70 Working Days [SIGNATURES ON NEXT PAGE] 35 Contract Change Order No. 04 August 5, 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor M. Bray Electric. Inc. ' a— ( b Signature Date V-AOrrT 9 r2EU (P2�ir t7 -.rj f Printed a e and Title /, / Interwest Consulting Group Sign- Date (��4n CvnS�rvCl7� K�+a.rpr Printed ed Name Title O City of Palm Springs Recommended By: A A&UJtS"Sf�r a cus F ler, Assistant City Manager 1 Date City Engineer Approved By: id H. Ready, City Manager Date Attest By: Cb/Z&/Lorr_ James Thompson, City Clerk Date Distribution: Original Conformed Cow: Conformed-File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Prolect File (1) Purchasing (1) Finance (1) APPROVED BY CRY COUNCIL 8.3• � a 36 City Council ACTION SUMMARY August 3, 2016 Page 6 1.T. AMENDMENT NO. 1 TO CONSULTING SERVICES AGREEMENT NO. A6434 WITH MRC ENGINEERING, INC. IN THE AMOUNT OF $6,690 FOR THE PALM CANYON DRIVE ELECTRICAL SYSTEM REPLACEMENT PROJECT (CP 14-20): ACTION: 1) Approve Amendment No. 1 in the amount of $6,690 to Consulting Services Agreement No. A6434 with MRC Engineering, Inc. for a revised total contract amount of $28,990 for the Palm Canyon Drive Electrical System Replacement Project (CP 14-20); and 2 Authorize the City Manager to execute all necessary documents. 3= Approved as part of the Consent Calendar. 1.U. AUTHORIZE STAFF, IN CONCERT WITH THE COACHELLA VALLEY HOUSING COALITION, TO SUBMIT A GRANT REQUEST TO KABOOM, INC. FOR PLAY EQUIPMENT, DESIGN, AND INSTALLATION EXPERTISE TO CONSTRUCT A PUBLIC PLAYGROUND ON VACANT CITY-OWNED LAND AT THE COYOTE RUN APARTMENTS, LOCATED AT 3401 N. SUNRISE WAY: ACTION: 1) Authorize City staff, in concert with the lead agency the Coachella Valley Housing Coalition, to submit a grant request to KaBOOM, Inc. for the design, engineering, materials, delivery, and installation expertise for construction of a new playground at the Coyote Run Apartments located at 3401 N. Sunrise Way; and 2) Authorize the City Manager to execute such documents as are necessary to apply for the grant, give permission to the Coachella Valley Housing Coalition to build the park, and commit to maintenance of play structures and associated landscaping. EM. Approved as part of the Consent Calendar. 1.V. APPROVAL OF VARIOUS ACTIONS RELATED TO THE JAMES O. JESSIE DESERT HIGHLAND UNITY CENTER OUTDOOR PERFORMANCE STAGE AND OUTDOOR BALL FIELD LIGHTING PROJECT (CP 14-18): ACTION: 1) Authorize an appropriation of $90,000 from Measure J Capital Project Fund contingency reserve for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project (CP 14-18); 2) Approve Contract Change Order No 4 in the amount of $60,000 to include Additive Bid Schedule C to the construction contract (A6832) with M. Brey Electric, Inc., for a revised total contract amount of $475,528.84 for the James O. Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project (CP 14-18); 3) Delegate authority to the City Manager to approve and execute construction contract change orders up to an additional amount of $25,000 for a total contract not to exceed of $500,529; and 4 Authorize the City Manager to execute all necessary documents. NM Approved as part of the Consent Calendar. 37 ADDITIVE BID SCHEDULE C Schedule of Prices for the Construction of the: JAMES O. JESSIE DESERT HIGHLAND UNITY CENTER (OUTDOOR BALL FIELD LIGHTING) CITY PROJECT NO. 14-18 Item Description Estimated Unit Unit Amount No. Quantity Price Initial Drilling (and refusal), Mobilization and Open Excavation, 1' and Slurry Backfill for Light Pole 6 EA Foundation TOTAL OF ALL ITEMS OF ADDITIVE BID SCHEDULE C: (Price In figures) (Price in words) special Note: This Additive Bid Schedule C shall be used by the City to compensate the Contractor for additional work to the extent that drilling(auguring) into undisturbed subgrade for light pole foundations is prevented due to the existence of cobbles and/or boulders which refuse drilling by machinery used by the Contractor appropriate for the type of soils described in the Geolechnical Report included in the Appendix as a reference to the Contractor. Bidders shall Identify an additional cost per light pole foundation that Includes: 1) a reasonable cost for initial efforts leading to refusal of drilling equipment; 2) mobilization of excavators or other machinery required to excavate open foundations; 3) open excavation to specified depth; and A) installation of Controlled Density Fill (CDF) or Type 100-E-100 or other approved concrete backfill material within the open excavation for the light pole foundation — all as generally identified on the 'Standard Drawing for Alternate Light Pole Foundation — Excavation" included in the Appendix. Payment for subsequent drilling into the CDF or approved concrete backfill material for setting light poles, and installation of concrete backfill within the drilled light pole foundations is excluded from this Additive Bid Schedule C unit price, as that cost is already considered and included as part of the lump sum price of Bid Schedule B. vt>wC' �1J� Name of Bidder or Firm JAMES 0 JESSIE DESERT HIGHLAND UNITY CENTER OUTDOOR PERFORMANCE STAGE AND OUTDOOR BALL FIELD LIGHTING PROJECT CITY PROJECT NO 14-18 DECEMBER 2015 ADDITIVE BID SCHEDULE C BID FORMS-PAGE 7 38 t MS CITY OF PALM SPRINGS CONTRACT CHANGE ORDER �941 ORN P To: M. Brey Electric, Inc. Date: August 25, 2016 408 Elm Avenue Project No:14-18 Beaumont, CA 92223 Project: James O. Jesse Outdoor Performance Stage Tel: (951) 845-5438 & Outdoor Ball Field Project Fax: (951)845-5642 Change Order No: 05 Purchase Order No: 16-0975 Attn: Matthew A. Brey Account Number: 260-4500-59401 CHANGES IN WORK: This change order deletes the requirement for staining of the new concrete flatwork, stage, and boulders. CHANGES IN COST: The changes in cost will result in a credit to the City for work that is being deleted. The project is a lump sum contract and as such, the contract does not contain unit prices for the work that is being deleted. A cost proposal has been received from M. Brey Electric, The changes in cost total to a credit in the amount of($5,218.80) CHANGES TO CONTRACT TIME: Since this change order is deleting work from the contract, no adjustment to contract time is required for this change. SOURCE OF FUNDS: Funds should be refunded to the following account: 260-4500-59401 REASONS FOR CHANGE: The new outdoor performance stage has been constructed on the project site. During the course of the project, color changes were made to the CMU block construction. Also, the concrete for the stage construction had rock pockets which were repaired by the contractor. After further examination of the project site, it was determined that the stain was not critical to intent of the project and deletion of the stain would result in a better aesthetic appearance. DUPLICATE ORIGINAL 3s Contract Change Order No. 05 August 25, 2016 Page 2 SUMMARY OF COSTS: Original Contract Amount: $ 399,000.00 Original Completion 30 Working Days This Change Order: $ (5,218.80) Days Added 0 Previous Change Order(s): $ 76,528.84 Previous Days Added: 40 Revised Contract Amount: $ 470,310.04 Revised Completion 70 Working Days [SIGNATURES ON NEXT PAGE) 40 Contract Change Order No. 05 August 25. 2016 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor M. BM Electric. Inc. �� � / '-' ( � Signature Date Printed am'e And Titles J Interwest Consuitlng Groun ' - C, Sign/a _ W_ Date a Printed le City of Palm Springs Name a t 1131A.7 Recommended By: (r arc us Fuller, Assistant City Manager/ Date City Engineer//J Approved By: ,V/ A David H. Ready, City Manager Date Attest By: James Thompson, City Clerk Date Distribution Oriainat Conformed Copy: Conformed• File Capv: Contractor (1) Engineering Pay File (1) City Clerk (1) City Project File (1) Purchasinq (1) Finance (1) APPROVED By DEPARMENT HEAD �ta� } 41 ,L 408 ElmNAveve`Beaumont, CA.922237RIAL MBE 951 945 5438 FX 951 845 5642 r aEAUMONT.GA www.mbreyeleclrlc.Com DIR p100000592fi Contractor License No 581724 A.ESO Wednesday,August 10,2016 City of Palm Springs 3200 East Tahquitz Canyon Way Palm Springs,CA 92262 Attention: Rvan Schultz Project: James O.Jessie Desert Highland Unity Center Regarding: Credit for deletion of Stain Ryan, Per your request to remove the Stain application from the Stage and Boulder Mound, Natina,our subcontractor,has asked for$1200.00 for samples,site evaluation, and proposal costs. M.Brey, Inc., projects it's cost for creation of the samples(materials and labor)and office overhead at,$178.20. The total credit for Stain deletion is calculated as follows: Subcontractor Natina 6340.00 Markup(5%) 317.00 Total 6657.00 Natina Charges 1200.00 Markup(5%) 60.00 Subtotal 1260.00 M.Brey charges with markup 179.20 Total Combined Charges 1438.20 et Credit to Cltv 5218.8 Please review the above credit calculations,confirm acceptance in writing, and M.Brey will issue a job credit on the August pay estimate.Please let me know if you have any question. Regards, Kent Leonardson Project Manager 42 License a983393 ev Page No. 1 of 1 CIR a.1000011465 1555 North VIP Blvd. Casa Grande. AZ 85122 (977)762-9462 UPDATED PROPOSAL P11C)POS.4 SUBMITTED TO raDArS as" Call M.Bray Electrl4 Inc Ann;Patrlek Jahnatan 11 16 palm S do s CA PHONE"UK FAX NUMMR IOBN ME 931 045-3438 HI hbnd UM Center AapAEss,Clfr,STATE.ZIP EXT 408 Elm Ave. Beaumon CA 92223 CI euf Palm 5 fin s We propose hereby an furnish Nabna coloring solutions and labor necessary for the completion of: Material Apply Nabria to; U'lit Pike Total 3,000 SF Of concrete stage and 4.etlJlf f3,750.00 sidewalk 51.25/SF 3,500 SF rock area(mound) f0.741SF 52,590.00 TOTAL: ss PLEASE NOTE:For field applications, test Panels must be done at least 8 weeks before fun soak application. 4 weeks' notice Is regvired before you need us an site for fun scape application. Concrete must be free and clear of debris,tire marks,stains, curing compound,and/or anything else that will stop Natlna from penetrating,and reacting with,the concrete wriace. It is the pnme's responsibility to Insure Surfaces arc ready before we get an site or we will need to charge for an additional moblllzabons. Rock area should be washed off if major mud or debris is visible. Both concrete and rock should be completely dry before we arrive on site. Sales tax and banding,if applicable,are not Included in this quote. Proposal Include:One mobilization for full wale staining. Additional mobs will be$750.00 each If needed. Material, instructions,and staining material to dos test panels on the rock and concrete(separate concrete test panels should be poured and made using the same concrete mix,texture,curing compound,etc.as will be used on the final concrete. Test panels will only take an hour at most to complete but do take a few weeks to fully develop color which is why they should be done at least 8 weeks before fun scale application. Fun application will not begin until one of the test panels has been approved by the dient. Proposal Eacudes:We only do the staining and dos not supply the items to be stained. Construction water must be provided. Test panels must be done by the prime contractor. We will provide sprayer, pre-diluted Natina,and Instruction and panels should take no more than one hour to complete. We pmpo se hereby to furnish material and labor -complete in accordance with above or the m of: Six thousand three hundred forty and 00/100 _ dcHa (s6 340.00 ) payment as folkwrs: Due when application Is completed An irwessl X gwrawaed m be as Speared. MI work Te bar pmwkrM N a Nbl WKW e<rknwnlaa Owrwn rle.IDrdNt b 1patxntNnl satwithro.ter warbOO Xmi,mer Anr slenuan w dwlMbn Imm Mew ApdAaltbnA NwNNp e.Pa awu Mt a netwM arel upon wraiwr ap.A,are.,P bKbww Ab ama tl wrga w ern aria waa war MNWe. As sgreMpnb eonunpMt upm gakei seasons,is,leNyt berad ar,r firlla, awwer s,ore fire.tonNaeaea elhw nsvUarY wrwance. Our workers an rely r sd by wskwenl CenornatYn Mme ce.a Mlwr per taeerwnexf 1"10 sc b to"Farce U riots Purruam to am agnecrMe.laaprerANNt Park'N sud Irgal smTn War Iw sided to'coov r as rcaamstie aazrw 'r Ms arw epb M NgleNn rsNbq N nN kill aetan, u dnamunrd ar s court a c isswat xnSdO01 Authorized Note this proposal may be withdrawn by us Signature 2�6-18,rian Hardin if not accepted within 60 days. ACCEPrANCE OF PROPOSAL The above peas,spedncat ors and sillmrum condltiors are tabstanory luld are hereby acceptect you arc authOrtled to do the work as specified.Payment WIN be made as dlHhKd above. sgnature Date of AcceNance 43 Attachment 2 44 Recording Requested By: City of Palm Springs When Recorded Mail To: Name Kathleen D. Hart,Interim City Clerk Street Address 3200 E.Tahquitz Canyon Way City&State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180A190,8100-8118,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: Leasehold (e.g.fee,leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahqunz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: M.Brey Electric, Inc.,408 Elm Avenue,Beaumont,CA 92223 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code §8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code § 8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender,if any,is: Not Applicable. 7. On the 19th day of December,2016 ,there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ.Code§ 8186)a general description of the work provided: James 0.Jessie Desert Highland Unity Center Outdoor Performance Stage and Outdoor Ball Field Lighting Project,City Project No. 14-18 B. The real property herein referred to is situated in the City of Palm Springs County of Riverside Stale of California,and is described as follows: APN 669-330-025 9. The street address of said property is: 480 Tramview Road,Palm Springs,CA 92262 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent-Assistant City Manager/City Engineer for City of Palm Springs Marcus Fuller,Assistant City Manager/City Engineer ©Porter Law croup,Inc.2013 Print Name,and Title Page 1 of 2 45 VERIFICATION I, Marcus Fuller state: I am the Assistant City Manager/City Engineer_("Owner,"President", "Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof;the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on February 16 2017 (date),at Palm Springs (City). CA (state). Signature of Owner or Owner's Authorized Agent Marcus Fuller,Assistant City Manager/City Engineer A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public(name and title of officer)personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) islare subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Page 2 of 2 Signature 46