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DATE: April 5, 2017 CONSENT CALENDAR
SUBJECT: APPROVE A COOPERATIVE AGREEMENT WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR A FUNDING
CONTRIBUTION OF $290,000, AND APPROVE A PURCHASE ORDER
IN THE AMOUNT OF $56,336 WITH ALBERT A. WEBB ASSOCIATES
FOR THE VISTA CHINO (STATE ROUTE 111) AT VIA MIRALESTE
TRAFFIC SIGNAL INSTALLATION, CITY PROJECT NO. 17-03
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
Approval of a Cooperative Agreement with the California Department of Transportation
(Caltrans) provides for state funding from Caltrans of up to $290,000 towards the cost of
installing a new traffic signal at Vista Chino (State Route 111) and Via Miraleste.
Approval of a purchase order in the amount of $56,336 with Albert A. Webb Associates
will allow the City to proceed with the design of this new traffic signal, identified as the
Vista Chino (State Route 111) at Via Miraleste Traffic Signal Installation, City Project
No. 17-03.
RECOMMENDATION:
1) Approve Agreement No. a Cooperative Agreement for State Highway
Operation & Protection Program (SHOPP) Minor Funds Contribution from the
California Department of Transportation for an amount up to $290,000 for the Vista
Chino (State Route 111) at Via Miraleste Traffic Signal Installation, City Project No.
17-03;
2) Approve a Purchase Order in the amount of $56,336 with Albert A. Webb Associates
for design services related to the Vista Chino (State Route 111) at Via Miraleste
Traffic Signal Installation, City Project No. 17-03; and
3) Authorize the City Manager to execute all necessary documents.
ITEM NO.
City Council Staff Report
April 5, 2017 - Page 2
Vista Chino at Via Miraleste Traffic Signal Installation, CP17-03
STAFF ANALYSIS:
As a result of two separate pedestrian fatalities in the months of October and November
2016 at the intersection of Vista Chino (State Route 111) and Via Miraleste, the City
Engineer requested Caltrans Traffic Operations to review the intersection and evaluate
whether a traffic signal installation was warranted. On January 3, 2017, after
completion of the analysis, Caltrans determined that a new traffic signal was warranted
for operational improvements, and suggested that the City of Palm Springs take the
lead on the capital project on the state highway to install the new traffic signal. The City
Engineer recommends that the City take the lead, as it will likely allow for faster delivery
of this important traffic safety improvement project. The Engineering Services
Department has identified this capital project as the Vista Chino (State Route 111) at
Via Miraleste Traffic Signal Installation, City Project No. 17-03, (the "Project").
A location map with a 500' radius from the project is provided below for reference.
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Location Map with 500' Radius
02
City Council Staff Report
April 5, 2017 - Page 3
Vista Chino at Via Miraleste Traffic Signal Installation, CP17-03
The City Engineer provided a letter to Caltrans dated January 12, 2017, included as
Attachment 1, requesting funding contribution of up to $290,000, the SHOPP Minor B
limit for the program, and authority to take the lead on all phases of the Project.
Caltrans agreed to the City's request by letter to the City dated January 20, 2017,
included as Attachment 2. On March 6, 2017, Caltrans provided the City with a
Cooperative Agreement formalizing the terms for the City's role as lead agency, and
providing the City with up to $290,000 in state funding towards the Project; a copy of the
Cooperative Agreement is included as Attachment 3.
Concurrently, staff solicited proposals from the Engineering Services Department's four
(4) on-call engineering firms to provide the City with traffic engineering design services
for the Project. One firm (MSA Consulting) declined to submit a proposal due to their
current high work load, a second firm (Harris and Associates) did not submit a proposal
but teamed up with Albert Grover & Associates (AGA). After staffs evaluation of the
submitted proposals, staff recommends the City Council proceed with Albert A. Webb
Associates, on the basis that the proposal was identified as the most cost effective and
comprehensive proposal, at a cost not to exceed $56,336. A copy of Webb's proposal is
included as Attachment 4.
ENVIRONMENTAL IMPACT
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing public structures, facilities, mechanical equipment involving
negligible or no expansion of use beyond that existing at the time of the lead agency's
determination. Therefore, in accordance with Section 15301(c), staff has determined
that the Vista Chino (State Route 111) at Via Miraleste Traffic Signal Installation, City
Project No. 17-03, is considered categorically exempt from CEQA and a Notice of
Exemption will be prepared and filed with the Riverside County Clerk.
FISCAL IMPACT:
The total cost of the Project is estimated at $650,000 as shown in the following Table.
Pursuant to the terms of the Cooperative Agreement with Caltrans, the state will
reimburse 100% of all project costs up to a maximum of $290,000. The remaining
budget of $370,000 will be funded by the City through Local Measure A (Fund 134) or
Gas Tax (Fund 133).
03
City Council Staff Report
April 5, 2017- Page 4
Vista Chino at Via Miraleste Traffic Signal Installation, CP17-03
However, the CVAG recently released a call for projects for traffic safety improvements,
and staff will be including this Project in its request for funding through the CVAG
Bicycle and Pedestrian Safety Program for 2017, to offset the balance of costs not
funded by Caltrans.
Preliminary Cost Estimate for New Traffic Signal at
Vista Chino(State Route 111) at Via Miraleste (CP 17-03)
Description Cost
Design Costs (15% of Construction, inclusive of Webb proposal) $75,000
Construction (Includes 20% Contingency) $500,000
Construction Management and Inspection (15% of Construction) $75,000
Total $650,000
Table 1
SUBMITTED:
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., PWD.
Assistant City Manager/City Engineer City Manager
Attachments:
1. Letter to Caltrans
2. Response from Caltrans
3. Cooperative Agreement
4. Albert A. Webb Associates Proposal
04
ATTACHMENT 1
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City of Palm Springs
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Engineering Services Department
3200 East Tahqvitz Canyon Way•Palm Springs,California 92262
c41IFORN�P Tel:(760)322-8380• Fax:(760)323-8207•Web:www.palmspringsca.gov
January 12, 2017
Mr. Syed Raza
Deputy District Director
Program Project Management
California Department of Transportation—District 8
464 W. 4th Street
San Bernardino, CA 92401
RE: State Route 111 (Vista Chino) at Via Miraleste Traffic Signal Installation
Dear Mr. Raza:
In October and November 2016 there were two pedestrian fatalities at the intersection of State Route 111
(Vista Chino) and Via Miraleste, in the City of Palm Springs, (the "City"). As a result of these two fatalities, I
requested that Caltrans Traffic Operations review this intersection and evaluate whether a traffic signal
installation is warranted. On January 3, 2017, Mr. Catalino Pining advised me that Caltrans Traffic Operations
had completed its analysis and determined a traffic signal was warranted for operational improvements. Mr.
Pining has also suggested that Caltrans and the City may coordinate on the installation of a new traffic signal
at this intersection, with Caltrans providing a financial contribution at a Minor B ($290,000) limit.
Accordingly, by this letter, the City requests installation of a new traffic signal at the State Route 111 (Vista
Chino) and Via Miraleste intersection, (the "Project"). Further, the City requests Caltrans approval to serve as
lead agency for the Project, with responsibility for preparing the environmental document, completing the
design, and administering the construction phase of the Project. The City requests that Caltrans share in the
total cost of the Project up to the Minor B ($290,000) limit.
Please provide a cooperative agreement as may be necessary to formalize the cost sharing and responsibilities
of each agency associated with the Project. The City sincerely appreciates your consideration of this important
traffic safety project along the State Route 111 corridor. If you have any questions, please feel free to contact
me at (760) 322-8380, or by e-mail at Marcus.Fuller@palmspringsca.gov.
Sincerely,
ilk � 'tl
Marcus L. Fuller, MPA, PE, PLS
Assistant City Manager/City Engineer
06
ATTACHMENT 2
07
$ATE Q�CA1.�1 Mq IJFORMASTATF 7RAN$eQQTAGENCY EDMUND r-BROWN Ir r_u o,_
DEPARTMENT OF TRANSPORTATION AQ
PROGRAM AND PROJECT MANAGEMENT
464 WEST FOURTH STREET,MS 1201
SAN BERNARDINO,CA 92401-1400
MAIN (909)3834561 Serious drought
DIRECT(909)388-7149 Help save water)
FAx(909)3834960
TTY 711
www.dot.ca.gov/distg
January 20,2017
Mr. Marcus L. Fuller
Assistant City Manager/City Engineer
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
Dear Mr. Fuller:
This is in response to your request for the Department of Transportation(Caltrans)to participate
in the installation of a new traffic signal at the intersection of Vista Chino (State Route 111)and
Via Miraleste in the City of Palm Springs(City).
Caltrans' staff has completed its review of the data and determined that a traffic signal is
warranted for operational improvement at this location. Caltrans is committing a lump sum
contribution in the amount of$290,000 for the project in the Fiscal year 201612017.
As requested,Caltrans;is agreeable to have the City serve as the lead agency for the project and
provide the remaining funding needed for the project. A cooperative agreement(coop)between
the City and Caltrans will be required outlining roles and responsibilities of each agency.
Caltrans will prepare the draft coop and will send it to the City for review as soon as it is ready.
A project Expenditure Authorization(EA)number, EA IH710 has been established for the
project. Please reference this EA in all future correspondence. Mr. Mustapha Iaali will serve as
Caltrans Project Manager for the project.
We look forward to working with the City to complete the project. If you have any questions,
please feel free to contact me at 909-388-7149 or Mustapha Iaali at(909) 383-5908.
Sincerely,
SYE
Deputy District Director
Program and Project Management
c. Mustapha Iaali, Project Manager, Caltrans
c. Catalino Pining,Deputy District Director, Operations
"Provide a.rafe,susfainab/e,twegrated and efficient transportation system
To enhance Calgimmo's economy and Imabiloy 08
ATTACHMENT 3
09
STATE OFCMJkORN1A--CAUtOLWAIIATE TRAK�pq[7'Al10NA d,{;.w_ T.,._,__.,..__.___._,_—__.— Fllil fMI�G 110.QWNJr,�asor
DEPARTMENT OF TRANSPORTATION ACM
DISTRICT 8
PROGRAM MANAGEMENT/AGREEMENTS �� r
464 WEST 4TE1 STREET,6tO FLOOR(MS 1231) Serious drought
SAN BERNARDINO,CA 92401-1400
PHONE(909)3384068 MAR 0 9 2017 1 J Help save ureter,
March 6, 2017 BY: n{
Mr. Marcus L. Fuller 08-RIV-111-53.6
Assistant City Manager/City Engineer EA: 1 H710
City of Palm Springs Project Number: 0817000115
3200 East Tahquitz Canyon Way Agreement 08 - 1644
Palm Springs, CA 92262
Dear Mr. Fuller:
Enclosed for execution by the City of Palm Springs(City)are three(3)original cooperative
agreements for the above-referenced project.
Please have the appropriate parties for the City sign and return all original agreements within the
next two (2) months.
Please leave the effective date blank. The effective date will be the date the district director signs
the agreement.
After the agreement is fully executed, we will return two (2) originals for your records.
Alterations of any kind made to the enclosed agreements will render them null and void and will
require further review from the State's Legal Counsel.
If you need more information, please contact Mr. Mustapha Iaali at(909)383-5908, or I can be
reached at(909)383-4068.
Sincerely,
j�
bENISE CRAIG
Office Chief
Agreements
Enclosures
c: Mustapha laali, Program/Project Management
-Provide a safe,sustainable.integrated and efficient transportation system
to enhance California's economy and livability"
10
08-RIV-1 I 1-53.6
EA: 1H710
Project Number: 0817000115
Agreement 08 - 1644
COOPERATIVE AGREEMENT
State SHOPP Minor Funds Contribution
This Agreement,effective on is between the State of
California,acting through its Department of Transportation,referred to as CALTRANS,and:
City of Palm Springs,a body politic and municipal corporation or chartered city of the
State of California,referred to hereinafter as CITY.
RECITALS
1. PARTIES are authorized to enter into a cooperative agreement for improvements to the
State Highway System per the California Streets and Highways Code sections 114 and
130.
2. The term AGREEMENT, as used herein, includes any attachments,exhibits,and
amendments.
3. AGREEMENT shall have no force or effect until CITY has obtained an encroachment
permit from CALTRANS.
4. CITY intends to install a traffic signal at the intersection of State Route I I I and Via
Miraleste, in the city of Palm Springs, within the State Highway System and is referred to
herein as PROJECT.
5. CITY will follow the CALTRANS encroachment permit process in order to complete the
PROJECT.
6. CALTRANS will pay CITY in the amount of$290,000 from SHOPP Minor funds
required for PROJECT.
7. PARTIES hereby set forth the terms,covenants, and conditions for CALTRANS'
contribution toward the PROJECT.
SCOPE
8. CITY is responsible for completing all work for the PROJECT.
Page 1 of 7 1 I
Agreement I H710—08-1644
9. At no cost to CITY, CALTRANS will perform Quality Management to assure CITY's
work is performed in accordance with CALTRANS' current policies,procedures,
standards,and practices.
INVOICE & PAYMENT
10. CITY will submit to CALTRANS monthly invoices for the prior month's actual
expenditures.
11. CALTRANS will pay CITY within 45 (forty-five)calendar days of receipt of invoices.
12. PARTIES agree that the total amount of SHOPP Minor funds paid out to CITY will not
exceed $290,000.
13. After PARTIES agree that all work for PROJECT is complete, CITY will submit a final
accounting for all costs. Based on the final accounting, CITY will refund or invoice as
necessary in order to satisfy the financial commitment of this Agreement.
GENERAL CONDITIONS
14. All obligations of CALTRANS under the terms of this Agreement are subject to the
appropriation of resources by the Legislature,the State Budget Act authority, and the
allocation of funds by the California Transportation Commission.
15. If CITY fails to complete the PROJECT for any reason, CITY shall, at CITY's expense,
return the State Highway System right-of-way to its original condition or to a safe and
operable condition acceptable to CALTRANS. If CITY fails to do so, CALTRANS
reserves the right to finish the work or place the PROJECT in a safe and operable
condition.CALTRANS will bill CITY for all expenses incurred and CITY agrees to pay
said bill within forty-five (45)days of receipt.
16. If CITY fails to complete the PROJECT for any reason, CITY will refund the full amount
of CALTRANS' contribution.
17. CITY will retain all PROJECT related records for four(4)years after the final voucher.
Page 2 of 7
Agreement 1 H710—08-1644
18. HM-I is hazardous material(including,but not limited to, hazardous waste)that may
require removal and disposal pursuant to federal or state law, whether it is disturbed by
the PROJECT or not.
HM-2 is hazardous material(including, but not limited to, hazardous waste)that may
require removal and disposal pursuant to federal or state law only if disturbed by the
PROJECT.
The management activities related to HM-1 and HM-2, including and without limitation,
any necessary manifest requirements and disposal facility designations are referred to
herein as HM-1 MANAGEMENT and HM-2 MANAGEMENT respectively.
19. If HM-I or HM-2 is found during construction,CITY will immediately notify
CALTRANS.
20. CALTRANS, independent of PROJECT,is responsible for any HM-I found within the
existing State Highway System right-of-way. CALTRANS will undertake, or cause to be
undertaken, HM-1 MANAGEMENT with minimum impact to PROJECT schedule.
CALTRANS,independent of the PROJECT will pay, or cause to be paid,the cost of
HM-I MANAGEMENT related to HM-I found within the existing State Highway
System right-of-way.
21. CITY, independent of PROJECT, is responsible for any HM-I found within PROJECT
limits and outside the existing State Highway System right-of-way. CITY will undertake
or cause to be undertaken HM-I MANAGEMENT with minimum impact to PROJECT
schedule.
CITY, independent of the PROJECT,will pay,or cause to be paid, the cost for HM-1
MANAGEMENT for HM-I found within PROJECT limits and outside of the existing
State Highway System right-of-way.
22. CITY is responsible for HM-2 MANAGEMENT within the PROJECT limits.
23. HM-2 MANAGEMENT costs are PROJECT costs.
Page 3 of 7
Agreement 1 H710—08-1644
24. Neither CITY nor any officer or employee thereof is responsible for any injury,damage
or liability occurring by reason of anything done or omitted to be done by CALTRANS,
its contractors, sub-contractors, and/or its agents under or in connection with any work,
authority,or jurisdiction conferred upon CALTRANS under this Agreement. It is
understood and agreed that CALTRANS, to the extent permitted by law, will defend,
indemnify,and save harmless CITY and all of its officers and employees from all claims,
suits,or actions of every name, kind, and description brought forth under, but not limited
to,tortious, contractual, inverse condemnation, or other theories and assertions of liability
occurring by reason of anything done or omitted to be done by CALTRANS,its
contractors, sub-contractors,and/or its agents under this Agreement.
25. Neither CALTRANS nor any officer or employee thereof is responsible for any injury,
damage,or liability occurring by reason of anything done or omitted to be done by CITY,
its contractors, sub-contractors,and/or its agents under or in connection with any work,
authority,or jurisdiction conferred upon CITY under this Agreement. It is understood
and agreed that CITY, to the extent permitted by law, will defend,indemnify,and save
harmless CALTRANS and all of its officers and employees from all claims,suits,or
actions of every name, kind, and description brought forth under, but not limited to,
tortious, contractual, inverse condemnation,or other theories and assertions of liability
occurring by reason of anything done or omitted to be done by CITY, its contractors, sub-
contractors, and/or its agents under this Agreement.
26. If the work performed on PROJECT is done under contract and falls within the Labor
Code section 1720(a)(1)definition of"public works" in that it is construction,alteration,
demolition, installation,or repair;or maintenance work under Labor Code section 1771
CITY must conform to the provisions of Labor Code sections 1720 through 1815,and all
applicable provisions of California Code of Regulations found in Title 8,Chapter 8,
Subchapter 3,Articles 1-7. CITY agrees to include prevailing wage requirements in its
contracts for public work. Work performed by CITY's own forces is exempt from the
Labor Code's Prevailing Wage requirements.
CITY shall require its contractors to include prevailing wage requirements in all
subcontracts funded by this Agreement when the work to be performed by the
subcontractor is "public works" as defined in Labor Code Section 1720(a)(1)and Labor
Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth
in CITY contracts.
27. This AGREEMENT is intended to be PARTIES final expression and supersedes all prior
oral understandings pertaining to PROJECT.
28. Upon completion of PROJECT, CALTRANS and CITY will amend the existing
Maintenance Agreement to include this traffic signal installation. .
Page 4 of 7 14
Agreement I H710—08-1644
29. AGREEMENT will terminate upon CALTRANS' acceptance of the PROJECT.
However,all indemnification and maintenance articles of AGREEMENT will remain in
effect until terminated or modified in writing by mutual agreement.
DEFINITIONS
PARTY—Any individual signatory party to this AGREEMENT.
PARTIES—The term that collectively references ail of the signatory agencies to this
AGREEMENT.
Page 5 of 7 15
Agreement 11-1710—08-1644
CONTACT INFORMATION
The information provided below indicates the primary contact information for each PARTY to
AGREEMENT. PARTIES will notify each other in writing of any personnel or location changes.
Contact information changes do not require an amendment to AGREEMENT.
The primary Agreement contact person for CALTRANS is:
Mustapha Iaali, Project Manager
464 W.4th Street,6th Floor(MS-1229)
San Bernardino,CA 92401-1400
Office Phone: 909-383-5908
Fax Number: (909) 383-6938
Email: mustapha_iaati@dot.ca.gov
The primary Agreement contact person for CITY is:
Mr. Marcus L. Fuller, Assistant City Manager/City Engineer
3200 East Tahquitz Canyon Way
Palm Springs,CA 92262
Office Phone: 760-322-8280
Email: Marcus.fuller@palmspringsca.gov
Page 6 of 7 16
Agreement I H710—08-1644
SIGNATURES
PARTIES declare that:
1. Each PARTY is an authorized legal entity under Cal ifomia state law.
2. Each PARTY has the authority to enter into AGREEMENT.
3. The people signing AGREEMENT have the authority to do soon behalf of their public
agencies.
STATE OF CALIFORNIA CITY OF PALM SPRINGS
DEPARTMENT OF TRANSPORTATION
John Bulinski David H. Ready
District Director City Manager
VERIFICATION OF FUNDS AND
AUTHORITY: ATTEST:
Lisa Pacheco Kathleen D. Hart
District Budget Manager Interim City Clerk
CERTIFIED AS TO FINANCIAL TERMS APPROVED AS TO FORM AND
AND POLICIES: PROCEDURE:
Darwin Salmos Douglas Holland
HQ Accounting Supervisor City Attorney
Page 7 of 7 17
ATTACHMENT 4
18
A L B E n R T A.
MATA Y Doi 11
11
A S S O C I A T E S
Revised - March 29, 2017
Corporate Headquarters
3788 McCray Street Mr. Savat Khamphou, PE
Riverside,CA 92506 City of Palm Springs
951.686.1070 3200 E. Tahquitz Canyon Way
Palm Desert Office Palm Springs, CA, 92262-2743
41-990 Cods St.,Bldg.I-#801 B
Palm Desert,CA92211 RE: Proposal for CP17-03 Vista ChinoNia Miraleste Traffic Signal Design
sstsas.to7o p 9 g
in the City of Palm Springs
MurTieta office
41391 Kalmia Street#320
Mumeta,CA 92562 Dear Savat:
951,686.1070
Albert A. WEBB Associates is pleased to submit this proposal to prepare
street, signing & striping, and traffic signal plans at the intersection of Vista
Chino and Via Miraleste in the City of Palm Springs. We understand the
Vista Chino is under Caltrans jurisdiction and will work with Caltrans for
design of the improvements and for a Caltrans encroachment permit.
Exhibit A contains our proposed scope of work and Exhibit B contains
tentative project schedule. Exhibit C contains a summary of our fee
proposal for services described in Exhibit A. We appreciate the opportunity
to be of service and look forward to hearing from you. In the meantime, if
you have any questions or require additional information, please call me at
(951) 686-1070.
Sincerely,
Albert A. Webb Associates
Dilesh R. Sheth, P.E./T.E.
Vice President
Attachments: Exhibit "A" - Scope of Work
Exhibit "B" - Schedule
Exhibit "C" -Compensation
Fee Schedule
www.webbassociates.com 19
Exhibit "A" - Scope of Work
CP17-03 Vista ChinoNia Miraleste Traffic Signal Design
Our scope of services is as follows:
A. Field Survey:
1. WEBB will perform field surveys necessary for design at the intersection of Vista Chino
and Via Miraleste.
2. Topography will include, but not be limited to, all features within the existing right-of-
way and 20 feet beyond or further if necessary.
3. The topography will extend 150' north and south and 300' east and west beyond the
intersection or further if necessary.
4. Ground field survey will include curb & gutter, sidewalk, ramps, cross gutter, pavement,
driveways, utilities, sewer manholes, fire hydrant, signing & striping, power poles, street
lights, fences, landscaping, and trees within street improvement areas.
B. Utility Coordination:
5. WEBB will obtain as-built plans from utility companies.
6. WEBB will submit proposed improvement plans to utility companies.
7. WEBB will provide coordination with utility companies regarding potential relocations
and removals.
8. WEBB will work with utility consultant to establish location of new electrical service
meter.
9. WEBB will provide coordination with SCE for required electrical service for the traffic
signal and safety lighting. WEBB will provide coordination with SCE until invoice from
SCE to the City is generated.
10. WEBB will work with utility consultant for removal of existing conflicting SCE street
lights (2).
C. Street Improvement Plans:
11. WEBB will prepare street improvement plans at the intersection of Vista Chino and Via
Miraleste.
12. Street improvement plans shall be at 1"=20' scale for plan view and 1"=4' for profile
view using current CA-MUTCD, Caltrans Standard Plans, and City of Palm Springs
standards and requirements.
13. Street improvement plans will include removal of existing curb & gutter, sidewalk,
ramps, and other obstructions and features as needed.
14. Street improvement plans will show adjustment or relocation of existing utilities or
features as needed.
15. Street improvement plans will include construction of curb, gutter, sidewalk, ADA
ramps, and cross gutters as needed.
'roi l-'. OI LA IHhP05V1 i 11'.1 1>=8X Mira;.. � rl i� C. nti .i '._d,,c. 20
16. Curb & gutter to be designed per City standards. Design adjacent asphalt to match
existing street grade and section.
17. ADA ramps to be designed per City, Caltrans, and ADA standards. Design new or
ramps as necessary for ADA compliance.
18. Identify trees, landscaping, grass areas, ornamental items, and sprinklers within
proposed improvement areas to be protected in place, removed, and/or relocated.
19. Submit street improvement plans to the City and Caltrans for review and comment.
Revise improvement plans per comments and submit final mylar plans for approval.
20. WEBB will obtain street improvement plans approval from Caltrans. Street improvement
plans will meet Caltrans ADA requirements.
D. Traffic Signal Plans:
21. WEBB will prepare traffic signal plans for a new traffic signal at Vista Chino and Via
Miraleste.
22. Traffic signal plans to be at 1"=20' scale using current CA-MUTCD, Caltrans Standard
Plans, City of Palm Springs standards and requirements, and input from City and
Caltrans staff.
23. Traffic signal improvement plans to include signal interconnect to the adjacent signals
at Vista Chino/Indian Canyon and Vista Chino/Avenida Caballeros.
24. Submit traffic signal improvement plans to the City and Caltrans for review and
comment. Revise improvement plans per comments and submit final mylar plans for
approval.
25. WEBB will prepare a traffic signal timing sheets based on existing volumes and MUTCD
standard yellow, all-red, and crosswalk timings. WEBB will prepare traffic signal
coordination plans, if required by Caltrans.
26. WEBB will obtain traffic signal improvement plans approval from Caltrans.
E. Signing & Striping Improvement Plans:
27. WEBB will prepare signing & striping plans for the intersection of Vista Chino and Via
Miraleste.
28. Signing & striping plans will show existing and proposed street striping, pavement
markers, street legends, street markings, arrows, crosswalks, bike lanes, and signage
that may exist or be required to complete the project.
29. Storage lengths for left turn lanes shall be per existing counts or a minimum of 120' as
existing.
30. Signing & striping improvement plans to be at 1"=40' scale using current CA-MUTCD,
Caltrans Standard Plans, City of Palm Springs standards and requirements, and input
from City and Caltrans staff.
31. Submit signing & striping improvement plans to the City and Caltrans for review and
comment. Revise improvement plans per comments and submit final mylar plans for
approval.
32. WEBB will obtain signing & striping plans approval from Caltrans.
21
t' 'J' i.� :I (W"I
F. Caltrans Encroachment Permit and Design Exception:
The City is proposing construct street improvements, ADA ramps and traffic signal within the
existing street right-of-way, which may require design exception and preparation of a fact
sheet.
33. WEBB will on the behalf of the City submit all plans to Caltrans for review and
comment.
34. WEBB will on the behalf of the City apply and obtain Caltrans Encroachment Permit for
all work pertaining to the project.
35. WEBB will on the behalf of the City provide proper documentation to Caltrans for design
exception and prepare fact sheet as needed. WEBB will on the behalf of the City obtain
Caltrans approval on Caltrans design exception and fact sheet.
G. Specifications and Cost Estimate:
36. WEBB will prepare a quantity breakdown and cost estimate for project improvements.
37. WEBB will prepare bid summary and technical specifications for the project.
H. Construction Support Services:
38. WEBB will provide construction support services through project completion.
39. WEBB will review and prepare responses to RFIs as needed.
40. WEBB will prepare as-built plans per Caltrans requirements.
41. WEBB will provide construction staking services for street and traffic signal construction.
WEBB assumes three move-ins for the street construction. Three move-ins will include
removal limits and rough grade staking, sub-grade staking, and an additional staking for
ADA compliant improvements. WEBB assumes one move-in for traffic signal pole and
equipment staking.
42. WEBB will provide as needed 'on-call' construction support in response to City's
request during Construction phase.
P f E%.I1 ',2l1nOS\t � ('il. 22
EXHIBIT"B"SCHEDULE
CP1743 VISTA CHINOMA MIRALESTE TRAFFIC BgnAL PROJECT
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I® Notice To Proceed 0days Mon4/10/17 Mon4/10/1]
Survey and Utility Research 1day? Mon4/10/17 Mon4/10/171 s
Survey A.Topo Mapping 20 days Mon 410/17 Fri5/S/17
Research&Record Information 20 days Mon4/10117 Fri 515/171
Right of Way 20 days Mon4/10/17 Fri 515/171
Existing Utilities Research 20 days Mon4/10117 Fri 5/5/171
Preliminary Design 20 days Mon 5/8/17 Fri 612/17
Prepare Preliminary Design(35%) 10 days Mon 518/17 Fri 5/19/174,5,6
City Review of 35%Drawings 10 days Mon 5/22/17 Fri 6/2/178
Coordination with Utilities and SCE for Service 20 days Mon 5/8117 Fri6/2/176
1 Final Design 115 days Mon 6/5117 FA 11110117
Improvement Plans(95%) 15 days Mon 6/5/17 Fri 6/23/179
® Prepare Design Exception and Fad Sheet 15 days Mon 6/5117 Fri 6/23/179
Prepare Preliminary Cost Estimate 15 days Mon 6/5/17 Fri 6/23/179 Tisaaaaaaws
Prepare Caltrans Encroachment Permit 15 days Mon 6/5117 Fri 6/23/179 1wessesseas
le City and Caltrans Review 40 days Mon 6/26/17 Fri 8/18/1712,15,13,14 - --
Coordination with Utilities and SCE for Service 55 days Mon 6/5/17 Fri 8/1 8117 10
Improvement Plans)iDD%) 15 days Mon 8/21/17 Fri 9/8/1716
Update Design Exception and Fad Sheet 1S days Mon 8/21/17 Fri 9/8/1716
PO Prepare Final Cost Estimate and Technical Spea 15 days Mon 8/21/17 Fri 9/8/1716
City and Caltrans Review 25 days Mon 9111/17 Fri 10113/1718,19,20
m I Coordination with Utilities and SCE for Service 40 days Mon 8/21/17 Fri 10/13/1717
as Improvement Plans)Mylars) 5 days Mon 10/16/17 Fri 10/20/1721
Update Design Exception and Fact Sheet 5 days Mon 10/16/17 Fri 10/20/1721
-25 Update Final Cost Estimate and Technical Specs 5 days Mon 10/16/17 Fri 10/20/1721
City Approval 5 days Mon 10/23/17 Fri 10/27/1723,24,25
a, Caltrans Approval and Encroachment Permit 10days Mon 10/30/17 Fri 11110/1 7 2 6
m ; Coordination with Utilities and SCE for Service 20days Mon 10/16/17 Fri 11/1D/1722
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Exhibit "C"
CP 17-03- Via Miraleste at Vista Chino Project Budget nta IN WE aJBB "s......s
Task Description ' R o
b `
o 4 o �C 0 0
.2
a.a p � r°
0. lL i a a i a a o0 to M Task°coop♦-Fiekf atavav
Field Survey 2 2 12 4 2 1 4 27 $ 3,700 $ 3,700
Utility Research 2 2 4 8 16 $ 1.970 $ 1,970
Utility Coordination 2 2 4 8 $ 980 $ 5.486 $ 6,466
Task Group C-Street lirnpit,arament Pima _.
Street Improvement Plans 4 60 4 68 $ 11,180 $ 11,180
Task Group D-Traffic Si9nal Plans_
Traffic Signal Plans _ 2 4 48 4 58 $ 7,120 $ 7,120
Signing&Striping Improvement Plan 2 2 16 4 24 $ 3,050 $ 3,050
Task GroLM IF-Caltrans Encroachirrent Permit,Design Exteeptian and Fact Shteet
Caltrans Encroachment Permit 41 1 1 B 10 22 $ 2,740 $ 2,740
Caltrans Design Exception and Fact Sheet 4 8 8 16 36 $ 5,640 $ 5,640
Task Group G- and Cost Fstmirrigit,g
Specification 2 _ _ _8 2 12 $ 1,560 $ 1,560
Cost Estimate 2 2 4 4 2 14 $ 2,150 $ 2,150
Construction Support Services and RFls 3 6 2 11 $ 1,560 $ 1,560
As-built Plans 1 4 4 2 11 $ 1,530 $ 1,530
Construction Staking Services 1 2_ 2 8 16 4 33 $ 5,070 $ 200 $ 5,270
Additional On-Call Construction Support Services lowance $ 2,000 $ 2,000
Re'mhursahlea __ ___
Reimhurtahl25
$ 400 $ 400
Total Tasks A-H 27 2 20 801 101 281 120 2 1 50 340 $ 48 250.00 $ 8 086.00 S 56,336.00
Cumulative
Effort to complete 35% $ 17,915 $ 17,915
Effort to complete 65% $ 14,557 $ 32,471
Effort to complete 95% $ 11,489 $ 43,961
_ Effort to complete 100% $ 12,375 $ 56,336
$ 56,336
N2 G:\Proposala\FORMAL PROPOSALS\City of Palm Spdegs\012389 Mimleete TS(CP I7-03)\012388_Budge Eshoolte
.'i
A L B E R T A.
MAN 01j FEESCHEDULE
A S S O C I A T E S
CLASSIFICATION Rates
$/Hour
Engineers/Project Managers/Planners/Scientist/
Assessment/Special Tax Specialists/Landscape Architects/Designers
PrincipalII............................................................................................................ 230.00
PrincipalI............................................................................................................. 210.00
SeniorIII.............................................................................................................. 195.00
SeniorII .............................................................................................................. 185.00
SeniorI ............................................................................................................... 175.00
AssociateIII ......................................................................................................... 165.00
Associate11 ......................................................................................................... 150.00
AssociateI .......................................................................................................... 140.00
AssistantV .......................................................................................................... 125.00
AssistantIV ......................................................................................................... 115.00
AssistantIII.......................................................................................................... 100.00
AssistantII .......................................................................................................... 85.00
AssistantI ........................................................................................................... 70.00
Survey Services
2-Person Survey Party ........................................................................................ 220.00
1-Person Survey Party ........................................................................................ 160.00
Inspection Services
Inspector(Non-Prevailing Wage)........................................................................ 110.00
*Inspector(Prevailing Wage).............................................................................. 120.00
Administrative Services
Project Coordinator............................................................................................ 90.00
Administrative Assistant III ................................................................................. 80.00
Administrative Assistant II .................................................................................. 70.00
Administrative Assistant I .................................................................................. 55.00
Other Direct Expenses
IncidentalCharges............................................................................................... Cost
Postage and Telephone ...................................................................................... Cost
In-House Prints, Copies and Delivery.................................................................. Cost
Travel &Subsistence .......................................................................................... Cost
SpecialConsultant............................................................................................... 310.00
Subcontracted Services....................................................................................... Cost+ 15%
Inspection/Survey Per Diem .............................................................................. 100.00
Survey/Inspector Vehicle .................................................................................... .81 per mile
Mileage ............................................................................................................... .72 per mile
`Prevailing wage inspection rate is subject to increase based on State prevailing wage.
NOTE:All rates are subject to change based on annual inflation and cost of living adjustments.
A FINANCE CHARGE mf mic and ane halfpercent(1-1/2%)per month(I8%per year)will be added to any unpaid amount commencing thirty(30)days From date of invoice.
A mechanics'lien may be filed for any invoice remaining unpaid aflerthirty(30)days from date of invoice.