Loading...
HomeMy WebLinkAbout5/17/2017 - STAFF REPORTS - 1.D. QAlM S,* iy W u a 41VOIL % City Council Staff Report DATE: May 17, 2017 CONSENT CALENDAR SUBJECT: ACCEPTANCE OF THE 2015 CITYWIDE ANNUAL SLURRY SEAL, CITY PROJECT NO. 15-02 FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY Formal City Council acceptance of the 2015 Citywide Annual Slurry Seal, City Project No. 15-02, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as the 2015 Citywide Annual Slurry Seal, City Project No. 15-02, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the 2015 Citywide Annual Slurry Seal, City Project No, 15-02. STAFF ANALYSIS: On October 7, 2015, the City Council awarded a construction contract to Intermountain Slurry Seal, Inc. ("ISS"), in the amount of $1,760,067 for the 2015 Citywide Annual Slurry Seal, City Project No. 15-02, (the "Project"). Using actual bid item costs from prior projects completed by the City staff determined an engineer's estimate of $2,450,000 with an expectation that given the large scale of streets to be slurry sealed with the Project with a programmed budget of nearly five times that is annually programmed, an economy of scale would result in competitive bidding and lower overall cost. As expected, the low bid submitted by Intermountain Slurry Seal was significantly less than the engineer's estimate at $1,760,067. Accordingly, at the time of contract award, the City Council approved a budget for additional streets to include in the Project, and authorized the City Manager to approve Construction Contract Change Orders accordingly. ITEM NO. 1•D• City Council Staff Report May 17, 2017—Page 2 Acceptance of City Project No. 15-02 The contract change orders were approved as follows: • Construction Contract Change Order 1 (CC01) for an amount of $512,337 was approved by City Council on October 7, 2015 as part of the contract award as result of bidding anticipated to come below the engineer's estimate. Council authorized up to $540,000, however, the segment of E. Palm Canyon between Cherokee Way and Gene Autry Trail would have exceed the authorized amount and, therefore, was to be included in a subsequent contract change order. • Construction Contract Change Order 2 (CCO2) for an amount of $383,289 was approved by City Council on April 20, 2016, included E. Palm Canyon between Cherokee Way and Gene Autry Trail completing the recommended list of additional streets at contract award. CCO2 also included repairs to Farrell Drive between East Palm Canyon Drive and Ramon Road as part of a settlement claim received in the amount of $103,255 for failed pavement repairs by a prior contractor in 2009 as part of the 2008/2009 Slurry Seal project, City Project, 08-27. Included with this change order, was the "Road Diet" conversion of Farrell Drive from a 4-lane "Secondary Thoroughfare" roadway to a 2-lane divided "Minor Mobility Corridor' roadway with a two-way left turn lane, parking and buffered bicycle lanes. • Construction Contract Change Order 3 (CC03) for an amount of $45,212.83 was approved by City Council on June 15, 2016. This final change order provided for additional costs and provided for a balancing of adjusted bid items. The cost of the Project was increased by $940,838.83 for a revised final contract amount of $2,700,905.83 based upon change orders; a copy of CCO1-CCO3 is included as Attachment 1. The final contract amount is approximately 10% over the engineer's estimate of $2,450,000 which is the accepted industry standard for construction contingency. The Project was administered by the City's on-call construction management firm, Willdan Engineering, who has acted as the City's Resident Engineer. Willdan Engineering has determined that Intermountain Slurry Seal, Inc. satisfactorily completed the Project on April 4, 2017, has conducted a final inspection and found the work to be in compliance with the plans, specifications and standards of the City of Palm Springs as attested in an e-mail dated May 9, 2017, and included as Attachment 2. Staff recommends that City Council accept the Project, as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 3. 02 City Council Staff Report May 17, 2017—Page 2 Acceptance of City Project No. 15-02 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Therefore, in accordance with Section 15301(c), staff has determined that the 2015 Citywide Annual Slurry Seal, City Project No. 15-02, is considered categorically exempt from CEQA and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. FISCAL IMPACT: The Local Measure A program allocated $2,000,000 for the Slurry Seal program in the 15/16 Fiscal Year (FY). The City Council allocated $450,000 for the project of which staff transferred from the Unscheduled Capital Projects account (Fund 134). Measure A also allocated $500,000 for FY 16/17 which staff utilized to cover the additional change orders. The Project's overall budget and incurred expenditures are identified in Table 1. Table of Project Costs Amount Local Measure A FY 15/16 Allocation $2,000,000 Local Measure A FY 15/16 Unscheduled Projects $450,000 Local Measure A FY 16/17 $500,000 Project Administration (through 5/8/2017 $12,083 Construction Engineering & Inspection illdan $100,862 Construction Contract $1,760,067 Construction Contract Change Orders $940,840 Remaining Balance $136,148 Table 1 Funding for this project was made available through local Measure A funds in account 134-4498-50100. The City is holding retention of $135,045 for Intermountain Slurry Seal, Inc., pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. Since this project is a maintenance effort, the Finance Department does not need to add the cost of this project to the City's fixed asset system, as no new assets have been created in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. 03 City Council Staff Report May 17, 2017 — Page 2 Acceptance of City Project No. 15-02 SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq Assistant City Manager City Manager Thomas Garcia, P.E. City Engineer Attachments: 1. Contract Change Order Nos. 1-3 2. Letter from Willdan 3. Notice of Completion 04 Attachment 1 05 CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: Intermountain Slurry Date: March 18, 2016 9062 Union Parkway Project No: 15-02 Elk Grove, CA 95624 Project: 2015 Citywide Annual Slurry Tel: (209) 275-4800 Change Order No: 1 Purchase Order: 16-0565 Attn: Vakim Kravtsov Accounts: 134-4498-50100 CHANGES IN WORK: A. This Contract Change Order item includes changes to the original bid item quantities in the Bid Schedule for the following additional work identified as: NEW ITEMS: CCO Item 1: Additional Streets List Per the City's request, the Contractor was directed to provide additional milling, slurry seal, striping and other appurtenant work on the following streets VISTA CHMO- i TC LS 1 $2,321.50 $2 321.50 2 MILL SF 21,450 $0.19 $4,075.50 3 SLURRYICRACKFILL SF 21,450 $0.24 $5.148.00 4 LOOPS EA $405.00 $0.00 5 STRIPING LS 1 $4,500.00 $4,500.00 Sub-TOW $t o4&W 1 TC I LS 1 1 $7.863,201 $7 863.20 2 MILL SF 73.740 S0.08 $5,899.20 3 SLURRY/CRACKFILL SF 1 73,740 $0.24 $17,697.60 4 LOOPS EA $405.00 $0.00 5 STRIPING I LS 1 S4.500.00 S4,500.00 Sub-Total S35,960.00 TO S/S IRD 1 TC J LS 1 1 S8.783.801 $8,7B3.80 2 MILL SF 80,760 $0.08 S6,460.80 3 SLURRYICRACKFILL SF1 80,760 $0.24 $19,382.40 4 LOOPS EA 5 S405.00 $2,025.00 5 STRIPING LS 1 $11,000.00 $11.000-00 Sub-Tonal $47,652.00 1 TC LS 1 $7.767.40 $7,767.40 2 MILL SF 79,620 $0.09 $7.165.80 3 SLURRYICRACKFILL SF 79,620 S0.24 $19,108.80 4 LOOPS EA $405.00 $0.00 5 STRIPING LS 1 $10,000.00 $10,000.00 Sub-Total $,"042.00 ORIGINAL cs Contract Change Order No 1 March 18, 2016 Page 2 1 TO LS i 1 S17,760.001 $17,760.00 2 MILL SF 154,000 $0.06 $9,240,00 3 SLURRYICRACKFILL SF 154,000 $0.24 $36.960.00 4 LOOPS EA 20 $405.00 $8,100.00 5 STRIPING LS 1 $12,000.00 $12,000.00 Sub-Total $84,060.00 1 TC LS 1 I S28,742.60t $28.742.60 2 MILL SF 261.298 $0.06 $15,677.88 3 SLURRYICRACKFILL SF 261298 $0.24 $62.711.52 4 LOOPS EA 10 $405.00 $4.050.00 5 STRIPING LS 1 $19,000.00 $19,000.00 Sub-Total $130,182.00 RAMON RD-FROM ON DR 1 'TC LS ___1 S6.090.80 S6,090.50 2 MILL SF 18,540 $0.19 S3.522.60 3 SLURRYICRACKFILL SF 18,540 $0.24 $4,449.60 a ILOOPS EA I _ 12 $405.00 S4.860.00 5 STRIPING LS 1 $4,600.00 _ $4,600.00 Sub-70tal $23,523.00 RD 1 TO LS __1 $13,755.00 $13.755,00 2 MILL SF 123,780 $0.06 $7.426.80 3 SLURRY/CRACKFILL SF 123,780 $0.24 $29,707.20 4 LOOPS EA 6 $405.00 $2,430.00 5 STRIPING LS 1 $12.800.00 $12,800.00 Sub-Total $66119.W Z3SLURRYICROCKFILL LS 1 $20.000.00 $20,ODD00 SF 106,280 $0.06 $6,376.80 SF106,280 $0.24 $25.507.20 EA 4 $405.00 $1,620,00 NG LS 1 $11.250.00 $11.250.00 Sub-roar $64 754.00 CHANGES TO CONTRACT TIME, 20 additional working days will be added for Contract Change Order No. 1. SOURCE OF FUNDS: Funds are available in the following account(s): 134-4498-50100 (100%) SUMMARY OF COSTS: Original Contract Amount: $1,760,067.00 Original Completion 60 Working Days This Change Order: $512337.00 Days Added 20 Working Days Previous Change Order(s): WOO Previous Days Added: 0 Revised Contract Amount: $2,272,404.00 Revised Completion 80 Working Days SIGNATURES ON NEXT PAGE C7 Profecud 301E E DOMMOSM2 PSRGS_2015 Annual Slury Seal CHANGE ORDERSUASC01 CHANGE ORDERS-CC011 PS Slurry Seal CP 1502 Contract Change Order No. 1 March 18, 2016 Page 3 1 have received a copy of this Change Order and the ove AGREED PRICES are acceptable to Contractor 1 l Intermountain Slurry Sig at a v/ Date i c�•Rr r l P inted ame and Title Date �ilwr�o, Willdan Engineering 4— 7-1R•14 Signature Date G'Aw-Is 8'0� �041t-il Printed Name and a Date City of Palm Springs Z5 l 1 G Recommended By. �JA ( I Assistant City Dat Manager/ City Engineer Approved By: �j 10.16 D id W eady, City Manager Date Attest By: mes Thompson, City Jerk Date ,7 Distribution: Conformed-File Coov: �DIN6l,[•,� Original Conformed Copy: Engineering Pay File (1) APPROVED BYIXT7d,4pAW Contractor 0) City Project File (1) 00 City Clerk (1) Purchasing f1) 7 }t�l� QFj11 Finance Ilv/eallolS Sa• U8 Projecls!_2016 E Ddve/10S062 PSRGS?015 Amml Slurry Seal CHANGE DRDERS/MISC01 CHANGE ORDERS-CC001 PS Slurry Seal CP 15402 �4 CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: Intermountain Slurry Date: 12-Apr-16 Seal 9062 Union Parkway Project No: 15-02 Elk Grove, CA 95624 Project: 2015 Citywide Annual Slurry Tel: (209) 275-4800 Change Order No: 2 Purchase Order: 16-0565 Attn: Vakim Kravtsov Accounts: 134-4498-50100 CHANGES IN WORK: A. This Contract Change Order item includes changes to the original bid item quantities in the Bid Schedule for the following additional work identified as: NEW ITEMS: CCO Item 2: Additional Streets List Per the City's request, the Contractor was directed to provide additional milling, slurry seal, striping and other appurtenant work on the following streets: ITEM NO. ITEM 11130" TION uwT I QUANTRY UNIT PRICE I TO Wtt 00PRICE E PALM CANYON DR-FROM WIS CHEROKEE WAY TO WIS GENE AUTRY TRAIL 1 TC LS 1 $24,736.90 $24,736.90 2 MILL SF 183,057 $0061 $10,983.42 3 SLURRYlCRACKFILL SF 183,057 $0.24 $43,933.68 4 LOOPS FA 23 $405.00 $9,315.00 5 STRIPING LS 1 $14,700.00 $14,700.00 Sub-Total $103.669.00 FARRELL-FROM RAMON TO E.PALM CANYON DR 1 ITO LS 1 $46,890.00 $46,890.00 2 MILL(Work includes multiple passes to remove SF 325.000 $0.37 $120,250.00 existing slurry) 3 SLURRYICRACKFILL SF 325,000 $0.24 $78.000.00 4 LOOPS EA 16 $405.00 $6,480.00 5 STRIPING LS 1 $28,000.00 $28,000-00 Sub-Total $279,620.00 DUPLICATE nRIGINAL '0 9 Contract Change Order No. 2 April 12, 2016 Page 2 a CHANGES TO CONTRACT TIME: 10 additional working days will be added for Contract Change Order No. 2. SOURCE OF FUNDS: Funds are available in the following account(s): 134-4498-50100 (100%) SUMMARY OF COSTS: Original Contract Amount: $1,760,067.00 Original Completion 60 Working Days This Change Order: $383,289.00 Days Added 10 Working Days Previous Change Order(s): $512,337.00 Previous Days Added: 20 Revised Contract Amount: $2,655,693.00 Revised Completion 90 Working Days SIGNATURES ON NEXT PAGE 10 C1UunW Sa mlAppDuaU.aillMiw P'Wmcbwa`SaoWrmy Inl FikX=m Oud o W9JOYMA[SCU3 CHANGE ORDERSCCOM2 PS SLmy Sad CP 15A2 Contract Change Order No, 2 April 12, 2016 Page 3 ' 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor {(� Intermountain Slurry I (�- IL Sig at a Date Ll 1 Printed Narn6and Title Date Wllldan Engineering Signature Date Printed Name and Titl Date City of Palm Springs Zr� IL Recommended By: V0 Assistant City Ma ger/ Date City Engineer Approved By: 5.10.11., D H. Ready, City Manager Date Attest By: es Thompson, City Clerk Date Distribution: Conformed-File Copy: GGtl4K.r�1 Original Conformed Copy! Engineering Pay File (1) APPROVED BY CITY Contractor (1) City Project File (1) the- '{'ah W9,, t70 r�b City Clerk (1) Purchasing (1) U�-.- Finance (1) 10'07/IOIs =M"S. D• it C Ue tiBohimUppWlail. Wficro ffWindows'.T<mpamry Intemet Filn'.CoMM 0WIookXRP970YF3WlSC03 CHANGE ORDERS•CC0112 PS SkM Sol CP 15-02 CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: Intermountain Slurry Seal Date: February 7, 2017 9062 Union Parkway Project No: 15-02 Elk Grove, CA 95624 Project: 2015 Citywide Annual Slurry Seal Tel: (209) 275-4800 Change Order No: 03 Purchase Order: 16-0565 Attn: Vadim Kravtsov Accounts: 134-4498-50100 CHANGES IN WORK: Contract Change Order No. 3, Item 1: As directed by the City Engineer, Intermountain Slurry Seal Corporation shall perform additional removal and replacement of damaged asphalt in Anza Rd, between Del Sol Rd and Radio Rd. The work will involve saw-cutting and the removal and replacement of up to 3" of asphalt. The exact limits of the work will be determined in the field by the field engineer. The estimated removal area is 325 SF. Contract Change Order No. 3, Item 2: As directed by the City Engineer, Intermountain Slurry Seal Corporation shall perform additional removal and replacement of damaged asphalt in Mel Avenue, between Miraleste and Indian Canyon Dr. The work will involve saw-cutting and the removal and replacement of up to 3" of asphalt. The exact limits of the work will be determined in the field by the field engineer. The estimated removal area is 2,161 SF. Contract Change Order No. 3, Item 3: As directed by the City Engineer, Intermountain Slurry Seal Corporation shall perform additional removal and replacement of damaged asphalt in Del Sol Rd, between Anza Rd and Oasis. The work will involve saw-cutting and the removal and replacement of up to 3" of asphalt. The exact limits of the work will be determined in the field by the field engineer. The estimated removal area is 480 SF. Contract Change Order No. 3, Item 4: As directed by the City Engineer, Intermountain Slurry Seal Corporation shall perform additional striping work in Farrell Road. This work includes modifications (removal and replacement) of thermoplastic arrows on both the north side of Ramon Road and the South side of East Palm Canyon to allow for single lane of travel through the intersections. The revised striping allows for the implementation of "Minor Mobility Corridor", bike lanes, and converts the current striping from 4 to 2 lanes south of East Ramon Road. Detailed plans and current sign charts are attached to this change order. Contract Change Order No. 3, Item 5: As directed by the City Engineer, Intermountain Slurry Seal Corporation was directed to remove an additional 13 sharrow markings and seal with Latex-ite Optimum Driveway Filler Sealer on West San Rafael Drive, from North Virginia Road to North Indian Canyon Drive. Contract Change Order No. 3, Item 6: As directed by the City Engineer, Intermountain Slurry Seal Corporation is directed to revise the planned striping on Avenida Caballeros as shown on attached revised plans, Sheets 1, 8, 9, and 10. Contract Change Order No. 3, Item 7: As directed by the City Engineer, Intermountain Slurry Seal Corporation is directed to revise the planned striping on Avenida Caballeros from Via Escuela to Francis per the City of Palm Springs "Minor Mobility Corridor"details. Contract Change Order No. 3, Item 8: As directed by the City Engineer, Intermountain Slurry Seat Corporation was direct to place cold mix in lieu of pcc ramps at the interstalion of Belardo and Tehaquitz. The planned ramps were deleted from the project and will be constructed under the City's 16-01 Pavement Rehabilitation project. 12 Contract Change Order No. 3 February 7, 2017 Page 2 Contract Change Order No. 3, Item No. 9: This Contract Change Order No. 3, Item No. 9, adjusts bid item quantities to reflect final quantities constructed; this is the"final balancing" change order. Contract Change Order No. 3, Item No. 10: This Contract Change Order No. 3, Item No. 10, As directed by the City Engineer, Intermountain Slurry Seal Corporation is directed to perform a 2" cold mill in East Palm Canyon from Sagebrush to Sunrise. Contract Change Order No. 3, Item No. 11: This Contract Change Order No. 3, Item No. 11, As directed by the City Engineer, Intermountain Slurry Seal Corporation is directed to perform additional micro-milling in San Rafael from Virginia to East Palm Canyon. CHANGES IN COST: CC03, Item No. 1: As directed the City Engineer, Intermountain is requested to remove and replace various sections of the existing street section as described above, Compensation for said work shall be in accordance with Section 3-3 of the contract special provisions. The total final cost of the extra work is 4 341.76 and includes all mark-ups for the work of this change. CC03, Item No. 2: As directed the City Engineer, Intermountain is requested to remove and replace various sections of the existing street section as described above. Compensation for said work shall be in accordance with Section 3-3 of the contract special provisions. The total final cost of the extra work is 13 848.48, and includes all mark-ups for the work of this change. CC03, Item No. 3: As directed the City Engineer, Intermountain is requested to remove and replace various sections of the existing street section as described above. Compensation for said work shall be in accordance with Section 3-3 of the contract special provisions. The total final cost of the extra work is $4,595.94, and includes all mark-ups for the work of this change. CC03, Item No. 4: The Contractor was directed to perform additional striping work in Farrell Road. This work includes modifications (removal and replacement) of thermoplastic arrows on both the north side of Ramon Road and the South side of East Palm Canyon to allow for single lane of travel through the intersections. Compensation for said work shall be in accordance with Contractor's cost proposal dated 4-27-16, Extra Work Quotation for Alternate Striping on Farrel Rd, attached hereto. The total lump sum cost associated with this item of work shall be $29,023,50. The aforementioned sum constitutes full compensation, including mark-ups, for the work described in this change order. CC03, Item No. 5: The Contractor was directed to remove 13 sharrow markings and seal with Latex-it Optimum Driveway Seal from North Virginia Road to Indian Canyon Drive. Compensation for said work shall be in accordance with Contractor's cost proposal dated 8-1-16. Extra Work — Sharrow Removals, attached hereto. The total lump sum cost associated with this item of work shall be $6.2 00.00, The aforementioned sum constitutes full compensation, including mark-ups, for the work described in this change order. CC03, Item No. 6: The Contractor was directed to perform additional striping work in Avenida Caballeros as shown on attached revised striping plans 1,8,9 and 10. Compensation for said work shall be in accordance with Contractor's cost proposal dated 8-1-16, Extra Work—Avenida Caballeros Revised Pricing— Sheet 8-10 and sheet 10f1 (Revised), attached hereto. The total lump sum cost associated with this item of work shall be 28157.52. The aforementioned sum constitutes full compensation, including mark-ups, for the work described in this change order. 13 Contract Change Order No, 3 February 7, 2017 Page 3 CC03, Item No. 7: The Contractor was directed to perform additional striping work in Avenida Caballeros between Via Escuela and St. Francis The Contractor was directed to stripe the road pursuant to the City's minor mobility corridor two lane divided detail. Compensation for said work shall be in accordance with Contractor's cost proposal dated 8-1-16, Extra Work — Avenida Caballeros between Via Escuela to Francis, attached hereto. The total lump sum cost associated with this item of work shall be 5 701.77. The aforementioned sum constitutes full compensation, including mark-ups, for the work described in this change order. CCO3, Item No. 8: The Contractor was directed to place cold mix in lieu of PCC for the planned ADA ramps located at the intersection of Belardo and Tehauqitz. The ADA ramps were removed from the project and were added to the City's Pavement Rehabilitation Project No. 16-01. Compensation for said work shall be in accordance with Contractor's cast proposal No. 584897, Install Coldmix Ramps Ramps, attached hereto. The total lump sum cost associated with this item of work shall be 4 017.41. The aforementioned sum constitutes full compensation, including mark-ups, for the work described in this change order. CC03, Item No. 9: Increase/decrease to Bid Items at agreed unit Prices: See attached Exhibit "A" for final accounting of original contract Bid Items. Total decrease = ($72,463.25) CC03, Item No. 10: The Contractor was directed to perform a 2" cold mill in East Palm Canyon from Sagebrush to Sunrise. After the initial micro mill, the street section continued to unravel and an additional 2" mill was required to remove the damaged pavement. Compensation for said work shall be performed at the agreed unit price of.32 SF, the total cost for the work is broken down as follows: 48,960 SF @ .32 = 15 667.20. This sum constitutes full compensation for the work, including all mark-ups. CC03, Item No. 11 The Contractor was directed to perform an additional micro-mill in San Rafael. The initial micro mill failed to remove all of the defective slurry and an additional mill was necessary to assure proper banding of the new slurry to the existing pavement. Compensation for said work shall be performed at the agreed unit price of .06 SF, the total cost for the work is broken down as follows: 117,875.00 SF @ .06 = 7 072.50, This sum constitutes full compensation for the work, including all mark-ups. CHANGES TO CONTRACT TIME: 0 additional working days will be added for Contract Change Order No 3, SOURCE OF FUNDS Funds are available in the following account(s). 134-4498-50100 (100-/,) SUMMARY OF COSTS Original Contract Amount $ 1,760,067,00 Original Completion 60 This Change Order $45,212 83 Days Added 0 Previous Change Order(s). $ 895,626,00 Previous Days Added: 30 Revised Contract Amount $2,700,905.83 Revised Completion 90 SIGNATURES ON NEXT PAGE Iy Contract Change Order No. 3 February 7, 2017 Page 4 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Intermountain Slurry Z2A46�2� 2/8/2017 Signat re Date Derrick Deckwa, Project Manager Printed Name and Title Willdan Engineering L � 2— /o-17 Signature Date Printed Name and kitl Date City of Palm Sorinas / Recommended By: N 1-7/1-7 Assistant City Man er/Ci gineer Date Approved By: j, y, City Manager Date Attest By: 46 j. Kathleen D. Hart, MMC, Interim City Clerk Date Distribution: Original Conformed Coo v: Conformed -File Copy: Contractor (1) Engineering Pay File (1) City Clerk (1) City Project File (1) Purchasing (1) Finance (1) APPROVED BY Ct1Y COUNCIL MM21MiSC01 uh5ltu Will MkA adds' 1001000 60 15 Attachment 2 �6 Savat Khamphou From: Chris Baca <cbaca@willdan.com> Sent: Tuesday, May 09, 2017 1:25 PM To: Savat Khamphou Cc: Larry Brown Subject: RE: Letter from Willdan for CP 15-02 Savat, The Slurry Seal Contractor, Intermountain Slurry Inc., has completed the improvements and the change order work pursuant to the applicable specifications and plans,therefore, Willdan is recommending acceptance of the project.We are in the process of completing the required formal acceptance letter and should have to you by COB today. Thanks, Chris Baca Willdan Engineering From:Savat Khamphou ]mailto:Savat.Khamphou@palmsprings-ca.gov] Sent:Tuesday, May 9, 2017 11:12 AM To: Chris Baca<cbaca@willdan.com> Subject: Letter from Willdan for CP 15-02 Chris, Can you provide me with an e-mail to follow up with a formal letter of completion of the project per the Plans and Specifications as accepted by Willdan? I have completed the staff report and need the attachment. Thank you. Savat Khamphou City of Palm Springs 3200 E. Tahquitz Canyon Way 1r A 4 (6) (Springs, CA 92262 ) V l 70 323-8253 ExL 8744 of/ice CALIFQRNIA (760) 219-5404(cell) Savat.Khamphou(d)PalmSpringsCA.g ov Like no Place else." t 17 Attachment 3 Is Recording Requested By: City of Palm Springs When Recorded Mail To: Name Kathleen D.Hart,Interim City Clerk Street Address 3200 E.Tahquitz Canyon Way City 8 State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180-8190,8100-8118,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: fee (e.g.fee,leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all oo-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: Intermountain Slurry Seal,Inc.,9062 Union,Elk Grove,CA 95624 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code§8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code § 8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender,if any, is: Not Applicable. 7. On the 4th day of April ,2017,there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ.Code §8186)a general description of the work provided: 2015 Citywide Annual Slurry Seal Project,City Project No.15-02 8. The real property herein referred to is situated in the City of Palm Springs County of Riverside State of Califomia,and is described as follows: Within City Right-of-Way Limits per attached list of Streets on Exhibit'A' 9. The street address of said property is: Not Applicable 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the Statgo California//t//tit the foregoing is true and correct. Date: ` ,�4 By: �/ M Signature of Owner or Owner's Authorized Agent-City Engineer for City of Palm Springs Thomas Garcia, City Engineer ©Porter Law Group,Inc.2013 Print Name,and Title Pagel of 2 19 VERIFICATION I, Thomas Garcia state:I am the City Engineer _("Owner","President", "Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof;the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at Palm Springs (city), CA (state). Signature of Owner or Owner's Authorized Agent Thomas Garcia,City Engineer PROOF OF SERVICE DECLARATION I, declare that I served copies of the above NOTICE OF COMPLETION,(check appropriate box): a. By personally delivering copies to (name(s)and title(s) of person served)at (address), on (date),at m.(time) to By Registered or Certified Mail,Express Mail or overnight Delivery by an express service carrier,addressed to each of the parties at the address shown above on (date). C. L By leaving the notice and mailing a copy in the manner provided in§415.20 of the California Code of Civil Procedure for service of Summons and Complaint in a Civil Action. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at (city), (State). (Signature of Person Making Service) A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public(name and title of officer)personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) istare subscribed to the within instrument and acknowledged to me that helshelthey executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certity under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Page 2 of 2 Signature ) o Exhibit A" Urt MSbtt1A CITY OF PALM SPRINGS 2015 ANNUAL SLURRY SEAL,CITY PROJECT NO.1"2 5.a.h 1D Na. MME from Te CPS 01H BISKRA ROAD FRANCIS WIVE SS JOYCE DRIVE CPS01H VIMINAL ROAD NAESCUEIA 85 SAN JUAN ROAD AVENIDACABAJLEROB EASED EL MIRADW NSALEJOROAD CPS M2 AVENIDACABALLEROS VISTA CHINO NSVTAE8CUELA AVENIDACABALLEROS UET CLUB RD EASED MIRADOR CP502Ji DESERT WILLOW CIRCLE 5TARRROAD IN COB FPS 02+1 RAWUET CLUB ROAD AURORA DRIVE WIS SUNRISE WAY CP5021J SUNRISE WAY VIA ESCUEIA 55 RACQUET CLUB ROAD CP30341 DE ANIA ROAD 00MINGUEZ ROAD NS CORTE2 ROAD CPS G3J� RICO ROAD 2ANJERO ROAD ES DE ANZA ROAD CP5034! 8EPULVEOA ROAD LOS FELICIES ROAD WIS DE ANZA CPB O'.�-J VL4 EBCUEIA INOIAN CANYON DRIVE WS PAUA CMJYCN DRIVE CPSG3 VIA MONTE VISTA NAOLIVERA SENDCPSG3 YORBAROAD LOS FEUCES ROAD ES PALM CANYON DRIVECPSG3 ZANJEROROND CORTEZ ROAD NS RACQUET CLUB ROADCPS InI GRANVIAVAUACNIE VIA MIRALESTE ES VIA CORTACFI AVENIDA PALOS VERDES TAMARISK ROAD N5 VIAALTAMIRACPSII+ CAMNOREAL SOUTH RIVERSIDE NS MESQUITE AVENUECPS 11dd CAMINO REAL SONORA ROAD ES INDIAN TRAILCPS lld COTTONWOOD ROAD AVENIDACABALLEROS E5NAMIRALESTECPS ttid COTTONWOOD ROAD VIA MIRALESTE MCHAPPAAAL ROADCPS 11dd GRANVN VALMONTE INDIAN CANYON DRIVE E5 PALM CANYON DRIVECPS 11dd GRANVIA VALNONTE AVENIDACABALLEROS ES NA MIRALESTECP511dd HERMOSADRIVE TACHEVAH DRIVE NS TAMARISK ROADCPS 11dd HERMOSAORIVE TAMARISK ROAD NS AIEM ROADCP611dd MELAVENUEMIAIRALESTE ES INDIAN CANYON DRIVECPS 11dd TAOHEVAH DRIVE EASED DE ANZA WS SUNRISE WAY CPS IIJ TAMARISK ROAD WISAVENIDACABALLEROS ES MAMIRALESTE CPS 11dd VALMONTE NORTE WIS VIA COSTA ESVTACHICA CPS lld VALMONTE SUR ES VIA CHICA WS VIA COSTA CPC I1J VAQUERO ROAD SSCHIICKWAI-1Ali HIS CHIA ROAD CPS lld VIA CORTA NSVIACOLUSA MVIAALTAMIRA CPS 11H VIA MIRALESTE 3188.OF TACHEVAH DRIVE HIS TAMARISK ROAD CPS 12d TAOHEVAH DRIVE ES SUNRISE WAY WS CEWIT08 ROAD CPS I2J TAMARISK ROAD WIS FARRELL DRIVE ES CERRITOS ROAD CPS 13 ANDREAS ROAD WIS LOJELLA ROAD ES FARRELL DRIVE CPS 13dd BARISTO ROAD ES FARRELL DRIVE WIS CIVIC DRIVE CPS 1x AMACO ROAD E5 CALLE SEGUNDO E5 CALLE ALAVARADO CPSl3 AWDO ROAD ES PALM CANYON DRIVE WIS INDIAN CANYON DRIVE CP319 5 CALLE SAN RAPHAEL WIS EUGENE ROAD ES W LJAMS ROAD CPS 19I-5 DESERT VIEW DRIVE S5 RAMON ROAD NUS SUNNY DUNES ROAD CP31945 PONOEROSAWAY NS ESCOBA DRIVE E END COS CP519L8 RAMON ROAD ES EL CIELO ROAD E/B VELIA ROAD CPS 2B CALLE CHIA SS CASINO PAROCEIA N5 CALEE ROCA CALLE PALO FIERRO 65 MESQUTE AVENUE NS TIIN PALMS CPS 2N CAMINO REAL RSALEJOROAD SS GRANVIA VAWCA,TE CP823dd CAMINO REAL NS GRAJNIA VAIMONTE N END CDS CPS 21 CAMINO REAL N5 SUNNY DUNES ROAD SI6 RANCH ROAD CP32141 INDAN CANYpJ IX31VE 55 FAWN ROAD N5 CANANO PAROCEEA CPS23 NORTH RIVERSIDE DRIVE ES CAMINO REAL WIS SUNRISE WAY PS23 PALO VERDE AVENUE ES S.PAW CANYON DRIVE AS OCOTILLO AVENUE PS 23 RIVERSIDE PEACE NIB N.RIVERSIDE DRIVE NEND PS 2N SAN LORENZO ROAD ES RANDOM ROAD WIS CAMINO REAL P52S+d SUNNY DUNES ROAD WS GRENFALL ROAD WIS SUNRISE WAY P32} SUNNY WNES ROAD WS CA LEE PALO F I E R R 0 WIS GRENFALL ROAD PS214' SUNRISEWAY NUS BRIDGE SS RAMCN ROAD PS 23 WARM SANDS DRIVE NS SUNNY DUNES ROAD S5 RAMCN ROAD PS 2 CEE CRIVE N5 E.PAW CANYON DRIVE S5 SONORA ROAD PS2A VERY DRIVE WIS BEVERLY DRIVE EIS COMPADRE ROAD CPSP MESQIIITEAVENUE ES SUNRISE WAY WIS CERMTOS ROAD CPS2A VERA CRUZ ROAD WISBEVERLYDRIVE ES IA BREA ROAD E.PALM CANYON DRIVE ES S PAW CANYON DRIVE SAGEBRUSH RD E.PAW CANYON DRIVE SAGEBRUSH RD MSUNRISEWAY CPS 26d4 CAOXZCIRCLE SS LAVERNE WAY SEND COS CPS 26d1 CALLE PALO FIERRO NS AVENIDA GRANADA SS IA VERVE WAY CPS 26d4 lA VERNE WAY E5 CAMINO REAL WIS CALIENTE ROAD CPS 2644 LA VERNE WAY WIS CALIENTE ROAD ME.PAW CANYON DRIVE CPS 26dd TOLECOAVENUE GSLAVERNEWAY NSSIERRAWAY CPS� TOLEDOAVENUE NS SIERRA WAY NS MURRAY CANYON DRIVE CP82T+1 CAMINOCARSI=UTA WIS S.PALM CANYON DRIVE WEND CPS 201 PALM HILLS DRIVE SS STATE INN III SEND CPS3 DEL SOL ROAD S50ASIS ROAD S5 RADIO ROAD DEL SOL ROAD SS OASIS ROAD ES NANZA RD CPS3 GATEWAYOPoVE ES PAMEIA DRIVE E5 STATE HVN III CPS3 GRANADA AVENUE 55 TRAMVIEW ROAD IS ROSA PAR"ROAD CP334YI ACIO ROAD 135'WAD ANZA ROAD A65'WAD ANZA ROAD CPSN ROSA PARKS ROAD WIS ININAN CANYON DRIVE ES EASTGATE ROAD CPS 35 VENIDASEVILIA WISSOGERTTRNL A,END COG ma CALLE PALO FIERRO NS SANTIAGO WAY IS AVENIDA GRANADA MURRAY CANYON IXtNE ES S PALM CANYON MINE WS TOLEDO AVENUE E PAW CANYON DRIVE WIS FARRELL DRIVE CHEROKEE WAY CP8IIY VAQUERO ROAD 55 CMUCI(WAILA ROAD NSCHIAROAD 1 VISTA CHINO 338 WAS EASTCITY UMRB EASTCITYUMIIES 2 CALLE EL SEGUNDO H5 MU00 RD 65 ALEJO RD AVENIDACABALLERCS NS NA ESCUELA BS RALCUET CLUB RD A AVENIDACPDALLERCS NS RACQUET CLUB RO 55 FRANCIS OR 5 CROSSLEY RD N53ATH AVE SS UNAH SHORE DR E PALM CANYON DR PALM CANYON WASH WIS CHEROKEE WAY T RAMONROAD ES S.PAW CANYON ERNE WIS INDIAN CAWON DRIVE 8 SAN RAFAEL RD E5 VIRGINIA RD ES PALM CANYON RD AVENIDA CABALLEROS EVISTA CHINO EASED EL MIRADOR 1 E PALM CANYON DRIVE WS CHEROKEE WAY WIS GENE AUR TRIAL tY TL 2 FARRELL RAMON EPAW CANYON DRIVE 4 21 ngeeW_mzc l F. PI.1,Teae