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HomeMy WebLinkAbout5/17/2017 - STAFF REPORTS - 1.E. QpLM SA c V N .09LE0 c4itFOlt City Council Staff Report Date: May 17, 2017 CONSENT CALENDAR Subject: ACCEPTANCE OF THE HERMOSA DRIVE STREET AND STORM DRAINAGE IMPROVEMENTS, FEDERAL PROJECT PLHDL06-5282 (032) & HPLUL-5282 (033), CITY PROJECT NO. 09-04 From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY Formal City Council acceptance of the Hermosa Drive Street and Storm Drainage Improvements, Federal Project PLHDL06-5282 (032) & HPLUL-5282 (033), City Project No. 09-04, is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as the Hermosa Drive Street and Storm Drainage Improvements, Federal Project PLHDL06-5282 (032) & HPLUL- 5282 (033), City Project No. 09-04, as completed in accordance with the plans and specifications; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the Hermosa Drive Street and Storm Drainage Improvements, Federal Project PLHDL06-5282 (032) & HPLUL-5282 (033), City Project No. 09-04. STAFF ANALYSIS: On April 20, 2016, the City Council awarded a construction contract to Borden Excavating, Inc., in the amount of $1,082,525 for the Hermosa Drive Street and Storm Drainage Improvements, Federal Project PLHDL06-5282 (032) & HPLUL-5282 (033), City Project No. 09-04, (Project). The scope of the Project comprised the widening and extension of Hermosa Drive between Tahquitz Canyon Way to Baristo Road. The work involved grading and earthwork, new storm drain facilities, concrete curbs, gutters, sidewalks, curb ramps, cold milling, asphalt concrete pavement, traffic striping, and signage and markings. An aerial map of the site is identified on the subsequent page. ITEM NO. --•E• City Council Staff Report May 17, 2017- Page 2 Acceptance of City Project No. 09-04 ' E[41fi1lEnw��su►unra�we�►���_ WIN F� i � QtF M- 2 ITS �t�15�tI aZ � _�ilifii E i� � r t .,u r i .o er.. tiiQfill I fill Location Map Throughout construction of the Project one contract change order was approved as follow: • Construction Contract Change Order 1 (CCO1) for a credit in the amount of ($82,237.87) was approved by the City Engineer on March 13, 2017, as a final balancing change order to adjust contract bid item quantities and unused field order item for the Project. The final cost of the Project was decreased by ($82,237.87) from the original awarded contract amount of $1,082,525 for a final contract amount of $1,000,287.13; a copy of CCO1 is included as Attachment 1. As determined by City staff, the Contractor satisfactorily completed the Project on January 11 , 2017. Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to /} U 2 City Council Staff Report May 17, 2017— Page 2 Acceptance of City Project No. 09-04 file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 2. ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). In accordance with the CEQA Guidelines, the City acting as "Lead Agency" pursuant to CEQA, previously completed an environmental analysis of the potential impacts resulting from construction of the Project. In April 2013, the City approved a Mitigated Negative Declaration for the Project, and a Notice of Determination ("NOD") was subsequently filed with the Riverside County Clerk on May 7, 2013. On May 2, 2013, Caltrans, acting as the lead agency pursuant to the National Environmental Policy Act ("NEPA"), made an environmental determination that the Project does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment ("EX) or Environmental Impact Statement ("EIS"), and has considered unusual circumstances pursuant to 23 CFR 771 .117(b). On the basis of this determination under federal delegation pursuant to Chapter 3 of Title 23, United States Code, Section 326 and MOU dated June 7, 2010, executed between the Federal Highway Administration ("FHWK) and the state of California, Caltrans has determined that the Project qualifies for a Categorical Exclusion in accordance with 23 CFR 771 .117(d) pursuant to activity (d)(1). FISCAL IMPACT: The Agua Caliente Cultural Museum ("ACCM") was previously awarded by the US Congress two separate federal earmarks for improvements related to the future cultural museum proposed at the southeast corner of Tahquitz Canyon Way and Hermosa Drive in the amount of $449,903 and $630,791 for a total of $1,080,694. Pursuant to the Memorandum of Understanding approved between the City and the ACCM, these funds have been allocated to the City to use on behalf of the ACCM for the Project. These federal funds have been received and allocated to the Capital Project Fund (Fund 261) in Account No. 261-4491-50287 and 261-4491-50290. The City previously budgeted additional local funds for the Project, including $39,234 from the Drainage Fund (Fund 135) in Account No. 135-4371-50287, and $320,000 from the Local Measure A Fund (Fund 134) in Account No. 134-4498-50290. 03 City Council Staff Report May 17, 2017-Page 2 Acceptance of City Project No. 09-04 Table 1 below is a summary of the total costs incurred for the Project. FY 10/11 FY 11112 FY 12/13 FY 13/14 Phase Expenditure Expenditure Expenditure Expenditure Administration $6,118.44 $3,233.80 $9,315.54 $5,752.98 Design $23,981.69 $40,125.55 $51,033.91 $1,313.24 Construction Management Construction Contract Contract Change Orders Total Cost $30,100.13 $43,359.35 $60,349.45 $7,066.22 Table 1 Table 2 below is a summary of the total costs incurred for the Project. FY 14115 FY 15/16 FY 16/17 Phase Expenditure Expenditure Expenditure Final Cost Administration $3,555.68 $12,292.83 $14,157.14 $54,426.41 Design $116,454.39 Construction Management $4,305.00 $60,273.00 $64,578.00 Construction Contract $1,082,525.00 $1,082,525.00 Contract Change Orders $82,237.87 $82,237.87 Total Cost $3,555.68 $16,597.83 $1,074,717.27 $1,235,745.93 Table 2 The Project was funded through the following sources as shown in Table 3: Fund Name Account Actual Measure A Improvements 134-4498-50290 $320,000.00 Drainage 135-4371-50287 $39,233.88 Capital Projects 261-4491-50287 $449,902.72 Capital Projects 261-4491-50290 $630,791.00 Total Expenditures for Project $1,235,745.93 Project Budget $1,439,927.60 Remaining Balance $204,181.67 Table 3 The City is holding retention of $50,014.36 for Borden Excavating, Inc., pending acceptance of the improvements and filing of the Notice of Completion with the County 04 City Council Staff Report May 17, 2017—Page 2 Acceptance of City Project No. 09-04 Recorder's office. The Finance Department will add the cost of this project to the City's fixed asset system to include the creation of these assets in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. SUBMITTED Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, E , Assistant City Manager City Manager J L. Thomas Garcia, P.E. City Engineer Attachments: 1 . Change Order No. 1 2. Notice of Completion 05 Attachment 1 06 { y AE�pso*'y CITY OF PALM SPRINGS u f " CONTRACT CHANGE ORDER •Cg4fOAN'�� To: Borden Excavating Date: February 16, 2017 1014 Second Street Project No: 09-04 Calimesa, CA 92320 Project: Hermosa Dr Street & Storm Drainage Imp P (909) 795-5410 Change Order No: 01 F (909) 795-5354 Purchase Order No: 16-1087 Account No(s): 261-4491-50290 (032) 261-4491-50287 (033) Attn: Shaun Borden CHANGES IN WORK: Item Adjustments at Contract Unit Prices This change order provides for contract quantity adjustments for the following contract items: Bid _______ Item Item Description Quantity Unit Price Total No. 7 Remove Existing PCC Curb&Gutter +240 SF $2.001SF $480.00 8 Remove Existing PCC Cross Gutter -270 SF $2.00/SF -$540.00 9 Remove Existing Catch Basin -1 EA $2,500/EA -$2,500.00 10 Remove Existing 42" RCP(including slurry backfill where required) 10 LF $100.001LF $1,000.00 11 Pulverize Existing AC Pavement 12,500 SF $0,10/SF -$1,250.00 12 Cold Mill Existing AC Pavement(Depth= 2") -165 SF $1.00/SF -$165.00 13 Construct Crushed Miscellaneous Base +55.77 CY $3800/CY $2,119.26 14 Construct Type Al 6"Curb -500 LF $18.00/1-F -$9,000.00 15 Construct Type A3 6"Curb& Gutter +375 LF $21.00/LF $7,875.00 16 Construct Type A4 8" Curb& Gutter -40 LF $25.00/LF -$1,000.00 17 Construct 8" PCC Spandrel and Cross Gutter -150 SF $8.00/SF -$1,200.00 18 . Construct 6"PCC Local Depression No. 2 per RCFC&WCD Std. -72 SF $6.00/SF -$432.00 No. LD201 19 Construct 6" PCC Local Depression to Match Existing -250 SF $6.00/SF -$1,500.00 20 Plan Sheet No. 4 Construct 8" PCC Commercial Driveway per Detail No. 1 on 7P5 SF $9.00/SF $6,525.00 21 Construct 6" Decorative PCC Parkin Bay -6,200 SF $8.00/SF $49,600.00 , 22 Construct 4" PCC Sidewalk +3,060 SF $4.00/SF $12,240.00 23 Construct Curb Ramp per Details on Plan Sheet No. 5 -12 CY $300.00/CY -$3,600.00 26 Construct Catch Basin per RCFC&WCD Std. Dwg. C8100 -1 EA $9 500/EA $9,500.00 W=17.31% V=4.50' 44 Construct Type B Base Course Hot Mix Asphalt +112.I n Ton %an no1fon I $8,968.00 45 Construct Type C2 Surface Course Hot Mix Asphalt 37.52 Ton $85.66/Ton 1 -$3,189.20 Subtotal -b59,318.94 07 Contract Change Order No. 01 February 16, 2017 Page 2 Adjustment of Compensation at Agreed Lump Sum This change order provides an Adjustment of Compensation at Agreed Lump Sum for unused field orders item. --------------- Bid Item Item Description Quantity Unit Price _ Total No. 47 Field Orders -1 LS $22,918.93 -$22,918.93 Subtotal -$22,918.93 Total Change Order Amount -$82,237.87 CHANGES TO CONTRACT TIME: This change adds zero (0)working days to the contract time. SOURCE OF FUNDS: Funds are available from the following account(s): 261-4491-50290 (032) = ($13,000.00) 261-4491-50287(033) = ($69,237.87) REASONS FOR CHANGE: This change order provides for adjustments to contract quantities per actual field measurements of work performed on the project. Lastly, this change order provides an adjustment of compensation for unused field orders on the project. SUMMARY OF COSTS: Original Contract Amount: $1,082,525.00 Original Completion 95 Working Days This Change Order: $ (82,237,87) Days Added 0 Days Previous Change Order(s): $ 0.00 Previous Days Added: 7 Days Revised Contract Amount: $1,000,287.13 Revised Completion 102 Working Days [SIGNATURES ON NEXT PAGE] 08 H e Contract Change Order No. 01 February 16, 2017 Page 3 1 have received a copy of this Change Order and the above AGREED PRICES are acceptable to Contractor Borden Excavating Si Date Printed Name and Title Interwest Consulting Group i ur Date - 3 R SLU=l{-s, Co%-64+'v c(4 a Q�-96 cr Printed Name a tle City of Palm Springs Recommended By: b(r arcus Fuller, Assistant City Manager/ Date City/Engineer Approved By: David H. Ready, City Manager Date A4�- Attest By: 3� 1 Date Distribution: Original Conformed Copy: Conformed-File Copy: Contractor (1) Engineering Pay File (1) CityCierk (1) City Project File (1) Purchasing (1) Finance (1) 09 Attachment 2 10 Recording Requested By: City of Palm Springs When Recorded Mail To: Name Kathleen D.Hart,Interim City Clerk Street Address 3200 E.Tahquitz Canyon Way Ciry s State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180-8190 8100-8118,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: Leasehold (e.g.fee, leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: Borden Excavating,Inc., 1014 Second Street,Calimesa,CA 92320 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code §8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code § 8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender, if any,is: Not Applicable. 7. On the 11th day of January 20 ,there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ. Code §8186)a general description of the work provided: Federal Project PLHDL06-5282(032)&HPLUL-5282(033),City Project 09-04, Hermosa Drive Street and Storm Drainage Improvements 8. The real property herein referred to is situated in the City of Palm Springs County of Riverside State of California,and is described as follows: Within City Right-of-Way Limits 9. The street address of said property is: Hermosa Drive,between Tahquitz Canyon Way and Barislo Road 10. If this Notice of Completion is signed by the owner's successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the Slate of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent-City Engineer for City of Palm Springs Thomas Garcia,City Engineer ©Porter Law Group,Inc.2013 Print Name,and Title Page 1 of 2 1 VERIFICATION I, Thomas Garcia state: I am the City Engineer _("Owner","President", "Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof',the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. at PalmSprings Ci , CA State. Executed on (date), (City), (state). Signature of Owner or Owner's Authorized Agent Thomas Garcia,City Engineer A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness, accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public(name and title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/shefthey executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Page 2 of 2 Signature 12