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5/17/2017 - STAFF REPORTS - 1.F.
QpLM$A A. pi Z c V N R R k `�Pbeki[0 P,s P C4<IFORa`P CITY COUNCIL STAFF REPORT DATE: May 17, 2017 Consent Calendar SUBJECT: AGREEMENT WITH DESTINY SOFTWARE INC. FOR AN AGENDA MANAGEMENT SYSTEM IN THE AMOUNT OF $42,810 FOR FIVE YEARS, INCLUDING INSTALLATION, SETUP, TRAINING, AND UNLIMITED SUPPORT FROM: David H. Ready, City Manager BY: Office of the City Clerk Information Technology Department SUMMARY Request to approve an agreement with Destiny Software Inc. for an agenda management system in the amount of$42,810 for five (5) years. RECOMMENDATION: 1. Authorize the single source procurement of an agenda management system from Destiny Software Inc. 2. Approve an agreement with Destiny Software Inc. for an agenda management system in the amount of $42,810 for five years, including installation, setup, training, and unlimited support. 3. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The City Council Audio/Visual System Upgrade ad hoc subcommittee members Councilmembers Mills and Roberts and staff have been working on the Council Chamber Audio/Visual System Upgrade Project. On April 5, 2017, the City Council awarded the contract for the City Council Chamber Audio/Visual System Upgrade Project, CP 15-06, which included VoteLynx and Swagit, the voting system and webcast streaming, respectively. Triton Technologies, audio/visual consultant, recommends utilizing Agenda Quick by Destiny Software Inc. for agenda management to ensure cohesiveness of design, functionality, and compliance with design intent of the integration between Intent Digital VoteLynk (voting system) and Swagit (webcast streaming and archiving system). Due to the unique interface of the applications, staff concurs with the recommendation of the ITEM NO. I k F City Council Staff Report May 17, 2017 -- Page 2 Agenda Quick, Agenda Management System city's consultant on this project and requests the single source award to Destiny Software Inc., as allowed pursuant to Section 7.04.020 of the Procurement Ordinance. Upon approval staff will finalize the training schedule and commence training the week of June 12, 2017, FISCAL IMPACT: 1st Year Cost: $15,250 The first year costs includes installation, setup, staff training, integration with the voting and webcast streaming and archiving system. 2nd Year Cost: $6,500 3'd Year Cost: $6,500 4th Year Cost: $7,280 5th Year Cost: $7,280 Funds are currently available in Account 001-1150-43200 for the first year's cost. Staff will include appropriate funds in the future budgets to accommodate the cost of years two through five. iiOAZL�L� /)/' �,J /),—, Kathleen D. Hart, MMC Arron rown Interim City Clerk Director of Information Technology David H. Ready, Esq., . . City Manager Attachments: Letter from Triton Technology (audio/visual consultant) Proposed Agreement with Destiny Software 02 TRITON April 12, 2017 City of Palm Springs Attn: Ms. Kathie Hart 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 1 recommend that AgendaQuick be procured, sole source through the respective company, to ensure cohesiveness of design, functionality and compliance with design intent of the integration between the Intent Digital VoteLynx, Swagit and AgendaQuick systems. As specified in the design and functionality requirements for the above areas, the combination of voting, agenda/minutes management and video streaming works only with: • VoteLynx XLG, by Intent Digital(voting) • AgendaQuick, by Destiny Software, Inc (agenda management system) • Swagit (webcast streaming / archiving system) In combination with one another, as there are specific "application program interface" , API's, that enable tight coordination, allowing all three systems to work together as an integrated system. Intent Digital (ID) and Destiny Software Inc. have developed a fully integrated voting and agenda management system by combining the best of Intent Digital's 'VoteLynx' system and AgendaQuick. Sincerely, Kristen Tetherton President Triton Technology Solutions, Inc 32234 Pasco Adelanto Suite E-1 San Juan Capistrano, CA 92575 949.388.3919 Office * 866,275.9175 Fax* wwwAritontechnologv.ty 03 Destiny Software Inc. AGENDAQUICK OUR WEB-BASED AGENDA MANAGEMENT SYSTEM FOR The City of Palm Springs, CA APRIL 11, 2017 EASY-TO-USE ADAPTABLE COST-EFFECTIVE 04 • SystemDesign......................................................................................................................................3 QuickOverview ......................................................................................................................................3 CreatingTemplates ................................................................................................................................5 CreatingAgenda Items...........................................................................................................................6 AttachingDocuments............................................................................................................................. 7 AddingFiscal Information.....................................................................................................................8 Routingand Approval............................................................................................................................9 Monitoringthe Status of Items.............................................................................................................11 Creatingthe Agenda............................................................................................................................. 12 ViewMeetings Feature..........................................................................................................................13 UpdatingFinalized Agendas................................................................................................................ 14 PrintingAgenda Packets.......................................................................................................................15 Publishingto the Web.......................................................................................................................... 16 VideoIntegration ................................................................................................................................. 18 RollCall&Taking Minutes.................................................................................................................. 19 SearchEngine.......................................................................................................................................22 SecuritySetup.......................................................................................................................................23 TrackingTools......................................................................................................................................24 References ............................................................................................................................................... 27 Pricing......................................................................................................................................................28 Hosted.................................................................................................................................................28 Client installed ............................................................................Error! Bookmark not defined. 05 System Design AgendaQuick"is a Web-based agenda software application designed to simplify the agenda management process from start to finish. You might call it an electronic agenda or e-agenda,but no matter what you call it,AgendaQuick"will make creating and distributing agendas quick and easy. QUICK OVERVIEW • AgendaQuick is our easy-to-use web-based Agenda Management product and it is offered as either a Client Installed or a Hosted solution. • It is easy to set up, simple to use,yet powerful enough to handle all of your meeting types. Several of our city clients have over 3o different meeting types in the system. • It was designed for and inspired by city&county clerks. It's loaded with the kind of time- saving features that are important to those who prepare agendas and minutes. • AgendaQuick is easy to maintain. You control virtually every aspect of the look and feel of the program as well as the ability to make changes whenever you want —without the need for additional programming costs. • Our training is thorough but done in an easygoing, slow-paced manner that makes it enjoyable to learn the system. Most admin training is completed within 4 to 5 weeks by conducting very manageable 6o to go minutes sessions once or twice a week— all centered on your schedule. • You71 never feel neglected or left to figure out things on your own. We encourage our clients to contact us with any questions or concerns. Our customer support is designed to immediately deal with any issue presented and we are often able to resolve all concerns in that first call. • And, when coupled with our own video service or integrated with other video providers, AgendaQuick becomes your single source for accessing all of your agendas, minutes and video recordings. 06 We are exceptionally proud of what our clients have to say: "The program will ultimately save me 2-3 days of agenda work per week. It will pay for itself within six months in time saved alone. It is also saving our staff significant time in preparing and routing items for our agendas." — City of Flagstaff, AZ "I just wanted to let you know that we have been very happy with the program -it's really easy to use from both an administrator and user standpoint and the customer sen ice from Destiny Software is simply fantastic" —Yavapai County, AZ "Destiny Software has been wonderful to work with and help us not only with training needs,but other minor edits that improve the way the program works for our city." —The City of Puyallup, WA "I like it! This is so much easier—Thank you very much for being so great to work with." — The City of Edmonds,WA "1'he program is very easy to use and staff acceptance and utilization has been terrific. What used to take 2 people several very long days to complete one agenda now takes a few hours... It's been a huge time saver made creating agendas much easier on everyone." — Collin County, TX 07 CREATING TEMPLATES To begin,AgendaQuickT"is a web-based and very customizable application. You create the look and feel of each template to match your needs. It is designed so that you can minimize training and transition time by replicating your current paper form. Agenda Item Tem fates Agend.Rem Tanpl.ta: Palm Springs Staff Report ELnt PfavkaF a updm `>=-:a='' Tongt.t.NiPalm Springs Staff Report Temphi ioa 363 Ro ibng mnwj Agenda Item w/Ftscal Impact choose she spei fic muting you wish this Agenda hem to tame. Tenpl@feOpf�ns: [ t3isplay t'9plimrs � Usef••.pBflrted User OeT Values _ Text Sn ut Boxes' bbel Foemab ske, Medium Vj .(l Bald �aunderline x:zs Label Display Copy Display Required? Context Admin To Minutes? Sensitive? Only? on Agenda Item) on Agenda? CIBar: SUBJECT eax� :SUB _ B a—•:: .. . E sue. N'7 '' 6bep- "i' ❑ ❑ Label, -1 en:4: RECOMMENDATION sell, _ Box HELP ulcwli N� .., Label' L bm ❑ Box a: STAFF ANALYSIS �: B ---- MA B NFIo 0� — Labor'I—I — ❑ "bell Be.a: BACKGROUND J s — i _..N[I.o 01i - _. tabs, _ J bei - 1 FISCAL IMPACT - Box s: .! B ❑ L_I B r _.1 Dom . Label' Bex 6: ADMIN ONLY 1 J L b.17 [a LI L Sell NkIP UF�AUiI Labev •-' ❑ Label Agenda Item Fiscal Impact Setup sort By ,VJ r]pM1nt on Age d ' Fiscal ini Bachireda Flzcal ImW ' R nmoii (jW na '.Table Left ()Table Right '0,Stacked limped ( Deli 3(Collin) Detailed 2 ' Detailed 3 irli :r DRailed{{Yo:o) OetYded 5(Yolc Perised} Oaui.d 6(Madhrd) Label Required? Context Size .clear Sensitive? Text Box:iFISCAL IMPACT - Hill,. 11 input li Fiscal Year uEc ❑ 10 der.11a 10 i Input 21 Budgeted YlN i:Luu ❑ 10 da.wrn 10 Input 3:1 Account N IFLP j ❑ 10 dei is 10 Input�:Amount Requested aElu ❑ 10 der mns Ip Input Sa -- "� [� ''.darulrrs 10 Input Be -_.. _. H _defaulrrs 10 Vsa the clear Wtton to raw your changx on the-t—by Ina You will still—1 to press tbe'A d'or'Updrti button ror the Agenda It..line 4 Le affected. D Pt9 C8 CREATING AGENDA ITEMS Once your agenda item templates are created, users simply log onto the system and begin entering information into the template for a particular meeting date. You can even create mandatory fields that require information before the form can be routed! AgendaQu gp gg§ fJ �. 9 '4. by Destiny Soft1wa,-e as t as _ Create New Agenda Item N3L$aP$ rn ':I YYAM PDE -: Staff Report: 24g4 Si'icly "Meeting Date: OW612016-Palm Spnngs CRY Council v` Meeting Type:Palm Springs City Council Cut Off Date. 08/119/2015 05:00 PM Frank Jones -� FROM: - -- BY:Dean Dickinson,Analyst Planning &Deveb meat Director Department Economic Development -Tide: Medical Cannibus Cooperative..... __... _ ..... :8ntltRft'. Baya R ' Atpcltmlanta . ..FMrtaltm.ert Irtt.�"omments Rputit� Information Click on the LABEL or the TEXT to get to the Edkor eox to edit the mntentl. Click on the SHOW button to VIEW the fall conbenes. Ckck on the OVEN ALI.button to open all of the editor Boxes at once- " SUBIECT: REVIEW AND EVALUA71ON OF APPLICATIONS AND AWARB A 9Vr H AND S1XIH PERMIT FOR A MEDICAL CANNABIS COOPERATWE OR COLISC 1"AND CEQA E%EMP''l DETERMINATION 'RECOMMENDATION Open the Public hearing and receive PubN testimony and evaluate 0,.qu.0 iad appk.t.na From the 2014 permk pmaeea,and coned.,an av and.1 to two addra.nei permits to operate a mediwi oannieb+s coap<retiva endiar<Pile<bve. STAFF ANALYSIS BACKGROUND .The City has a consprehen....regulatory"agrarn for radical cannabos aoopem.n,.andtar collub,.,in the Oity.EaHHr thls ysa*.the City adopted Ordinance Nos.1876 and 1879 ameodng the CAy'3 rainier.r program and expandn,canoabe mkivatlon opportoNL s to permktad medkal cannabb 'FISCAL IMPACT All medtrat cannab¢mllectivos cr enpo...tmas A,l be required tV pay the applicable cannabis and marquana tax of 10 k on all pmc.eds,approved by the voters in 2012. Agenda Item TemlNate:Palm Spnngs Stab Rapart as ATTACHING DOCUMENTS Supporting documents in a variety of formats can easily be attached to the agenda item for any meeting type with the`Attachment'feature. The system allows you to define the type permitted; such as .doe, .xls, .jpg, .pdf and others. You can add any number of attachments and order them in the sequence you'd like to have them presented on the agenda by using the `Sort Sequence'feature. There is also a`Confidentiality'feature that can be used to limit access to certain documents. You determine the labels to be used as well as who has access. You can track expiration dates of contracts and other time sensitive documents within the Attachment feature. AgendaQuick a E a Destiny Software Create New Agenda Item Ha, ib pdm ` .pDF Staff Report:j 2494 3earoh 'Bfatus. H *Meeting Date: 0 8/2612 01 5 Palm Sprngs City Council meeting Type:Palm Springs City Council DE1 Cut tiff Date: 08119/2015 05:410 PM FROM: Frank Jones ',v, BY:Dean Dickinson,Analyst Planning &Development Director Department: Economic Development -Title; Medical Cannibus Cooperative stii Statt Report Contains: Attachment Information Mfpmtat#on '�;- .._ '..Fiscal tin .:' � Int.Cnmmania RoptMg Attachments' Use the button bebvr to seiect a dacpmert to be,atbched to this hnn an,th press the ADD button to edd it to the fist a documents-Once a document is ukded to be attached,it is uploaded to the saner when thin Farm m 5awd or 5utm+itted. Select file(s)to be attached t+i rm:.o 'Link Name: Vicinity Map shoa name L"W,'. tar h,"Hiok to file Confidentiality: sort sequence: 1 Document Type: Expiration Date: Click on an Attachment Sat Sequence Number to update the Link Name,ConFdenb.ht,Group or Sort Sequence Click oo the Attachment Link Name tc Hew the aYxhmerrt. 0'.do not have'.to the assaratad Conf+donhahr,Group,these links mi/not be available. To update a document to th has alroad,been eummat+catty converted M AC F4no en dkk oo th C>;ginat Document Name+n the oMginal Document 's rnhrmn.Make Menges to the docomenF,then rcmox Me existing attachment ime and reattach D+e document li Sock link Name MF Attachment Conridentiapty Deiginal Do onxM 1 V'c nM Mae 24T/_st HA.Ipdf Pate:08,0712015 0y;destiny -- 10 ADDING FISCAL INFORMATION Additionally, we have an optional separate area for presenting fiscal information —called the`Fiscal Impact'tab. Like the other areas of the application,this is also something that can be customized to reflect your needs. Below is an example: AgendaQuIck by Destiny Software Create New b eada Item Prlot:NaSM PAM ' md 'PDr =. S Wtaff Report: 7454 Search= StaluE Nisto -Meeting Date:j 0$t26t2015-Palm Springs city Councd-vi I Meeting Type:Palm springs city Council DeGeeM(; Cut Off Date: 08/,19/701.5 (15:00 PM Frank Jones vj FROM: - - BY:Dean Dickinson, Analyst Planning&Develo ment Director Department: Economic Development 'v 'Tide: Medical Cannibus Cooperative Sago Ent) BEH Staff Report Contains: Attachment, Hscal Impart Cntorarintion Mfomwdgn alttachrttents . ' '" Int.Comments Routh Fiscal lm et Fiscal Year:2015-16 Budgeted Y/N:Y r 'rile labels and layout are designed by you. Account#t: General Amount Requested: 10,000 FISCAL IMPACT: See attached for hinfref fixal impact .I Edit Fisc.t Yne eudget¢d Y/N At..M 4 Amount Requested FISCAL IMPACT b 2015-16 Y G.....i triXoo See rttx:hed for... � "tndwtmary ir.dfi.K Th.twr,.r.enMmm,.ri M.d."1.11.egwred r Idt.� .d. Within this`Fiscal Impact' area you can have a variety of layouts,from radio buttons to text fields — all with custom labels. Again, the idea is to provide the user with a very intuitive, easy to use layout that doesn't require a lot of training. � 1 ROUTING AND APPROVAL Once the information has been entered, it's time to send it to those that need to see it. The routing of an agenda item can follow a predetermined route as well as allow the User to determine the routing. Subsequently, any person in the approval process can modify the routing sequence by adding additional stops or send it back to the Originator. AgendaQuick by Destiny Software Create New endStaa Item Prf N#Saws IMnt:': Wottl P6f' ff Report:[249d S k !#fo5 H 'Meetug Date: 08t28l2015-Palm Springs City Council v{ I Meeting Type:Palm springs City Council B#NnE Cut Off ®ate: 08/19/2015 355:00 JIM FROM: Frank Jones � BY:Dean Dickinson,Analyst Planning &Development Director Department: Economic Development -Title: Medical Canmbus Cooperative SDDmit) CiEl i iEM Staff Report Contains: Attachfnent; Fiscal Irnpact Inforniation InfnrmeBoB Attadgnenrs Flsc#t lmp#ct fit,Comment#; —_. . RugtfiJst RnvHiw ! . Preliminary Routing Status STATUS INBOX APPKVL DATE ARRIVAL DATE BY FIRST STOP Go.. ty Derelapment Director &N winte,s .4--.Variable Strips Econamk l 040pmaef FP4 DmItter +k-----.fixed Route Map Stops Alter»,:. Arid rritidxee Routin - ' Pierre rernetnher to click the save button before,I-eaving this page, Enter a number in the box{s}to iodate the wrt order for routing. 3#va t/&Itaf/t# .' fk8ti4`il': Currently Selected Intfoxes. community Development Divectori 1 Bill Winters 2 Department: Economic Development wi Economic Development(Originator) Jayne Swanson 7] Karl Cassell. 12 When a form is in routing,the individuals in the routing process receive an email through your regular email system, indicating that a form is in their"Forms Inbox'for review New forms are waiting at Bill Winters Inbox agendaquick@destinysoRwa reinc.coni Fri 82R01510:22 AM NW Day New Agenda Item forms are waiting in the Bill winters Inbox on 09'0715 for meeting 08;26+15-Palm Springs City Cotmcil_Form.42494(Medical Cannibus Cooperative) Please log into AaendaQuic}t to access- There is a hyperlink in the text of the email that directs them to the login screen of the application. After logging in, they simply click on the form they want to review,and the system brings it up. Depending on authorization levels and your procedures,the form can be edited or made to be read only. Inbox Features After reviewing,the form is then`Approved' and sent to the next approval stop, or`Returned' to the sender for further clarification or changes. Forms Inbox 46 - Economic Development Displaying 1-]of)Re*Als Manega lrbox. ApWae-Approve and for jard to next inbox e Sabm,"d_By Form Meefnq,Date fype„ iitla SW., Aypaaye 2494 Dean DkWnsgn SR 08126I2015zRALIASPRINGS Medical Cannibus Coop era bye MEW REVIEW AND EVAI.UATION OF APPUCATIONS AND AWARD A FIFTH AND S➢%TW PERMIT FOR A MEDICAL CANNABIS COOPERATIVE OF COLLECTIV You can also add additional route stops to the routing and approval process when you open forms from within your Inbox. Inboxes can be shared by several people or access can be granted to others by the Inbox owner. This allows agenda items to be reviewed and approved by others in the event the primary Inbox owner is ill, on vacation or simply not available. In the event of a problem, Inboxes can be accessed through an administrative login. a MONITORING THE STATUS OF ITEMS The system provides a`Status'feature that tracks the approval process and indicates where the item is at any point in time. It's not only good information,but it can help speed up that process by showing exactly where the items are held up and then giving the administrator of the program the information they need so they can contact those individuals to complete the routing process. 1ri Econtimic n"eto meent- Create New Agenda Item Pr1 No ldeYe 6E Wad =- staff Report: 2d9d S£aEur.. 'Meeting Date: 08/26/2015 Palm Spnngs City Council v Meeting Type:palm Spri s City Council Debb6: Cut Off Date. 08j19J2015 05:( PM Frank Jones v� FROM: 8Y:pgan cki nson,Analyst Planning&Development Director Department D:rromsc Lk,elc,lynvlli ...-� *Title: Medical Canmbus Cooperative .�Kwasg ita�is lrkarnnt�.rPiarer cPxanrzrd tar Big a W M5N 19?1bS.i13,1.tlrt Agenda Item Routine)Status,Form: 2494 ' I 08/26/2015 Palm Springs City Council(PALMSPRINGS) ANRiVAI SOOMITiA10160VAL PAYS IN Aep6nYto VMWASU STATUS unless OAYE fLY?fl GiINE [NNbX OY INOOS3 L to".n, , aetne-::21 trp.i 1W1?1aah —W.rl SK;: 5, ;150 Ml A bb`X",.L.11 10 1-2 ANM10 % udOlaenngnsrul:nnnS:r An. Lv3s STAFF ANALYSIS BACKGROUND The at,has.camprahenaive regulatory program to,nadlcat can,nAs<ccueratives and-'or collert=vea in the C3y.Earl.,this year,the at,adopted Ordinance Nos.1876 and 18'9 amending tin 0i 's regWatary program and axpantlin4<annabvs cuttiaaticr.opportonttias to wnnetad mad«a1 cannatriz FISCAL IMPACT .All medical cannabis coflodr az or caepeaaticas veil be ran-rad to pay tin applicable cannab-a and manjaana bra of le%on all proceeds,approved by Me I4 CREATING THE AGENDA As agenda items are created,they flow automatically to the agenda template for that meeting date.The agenda items are placed on the agenda based on template settings. Red text tells you that the form is in routing; blue that the item is approved. Leo �r yxr rexrre.s cvxn ra rt�+ancm+r+�.. }WXm �4iv SY.fMCN kIH 1Rit^a#� + tuu. �aA eelTMu.W: 4 v.Gz. � i I alp j tibw,lYut 6umu(4v ae.W M.RYwI,MRP G Y+bttWrveLW tiRHi bW to-mtYau*ttbu'.fad � j AY4MMSu M�NKMet N:w. W YuII 6 t �—»� 1 SptMi.. . u9M+�. ih �C�T 4 dnt Ya9a Kn g.Mwkrnwpn }�} Y .Y nnzewi $ .� �xww.auaw rar.NR ow.:.wnr�,. {aeY • v. ddxak Y uwermtaraern.. , w �vwnrr nwarm..aun,x,w.+au+aw { rmm iv tiv'�Yr sr..pxiwa�cx sv^ L � a',K5{5 uvNf`. i C s634ElEY8 eRtI bt:r{ �(�[�jj� Ar 3 YM'm'i.XRMtiS. 'M' p CS»MXi�4,9rt ✓n an� i F^uY ir£a.r4'i p u ai,u4m . Agenda Items are automatically placed in the proper sections of your agenda template. For instance, Consent items would flow to the 'Consent'section of the agenda where they can be re-numbered and re-ordered. Same thing applies with`Public Hearings'or any other fixed agenda topic. When a user initiates an agenda item,the agenda item template will provide these agenda sub-areas in drop down tables for them to select. You can even make these mandatory fields to complete! 15 VIEW MEETINGS FEATURE AgendaQuick has several features that give individuals access to the agendas as they are being created and after they are finalized. `View All Agendas' allows anyone with the appropriate security level access the ability to get a `Heads Up' on upcoming agendas. View All A Mcrting: ra. 2 s-tie tii r5yq_nr to u+,M IMm j ,+4, p"f.':':A ",5_'. r-A h%u{�.ft tbS'YLK.` CITY COUNCIL. AMO A3 SOCrrS'.ayIX Ar,'tNr2Y r0 tar PACO SPRINGS tOMMmrif v M INEWLOPMi Nt AGi NCY CITY OF PALM SPRINGS,CALIFORNIA Cafafi3l CfMmber,J1ea taut fah,.".Canyon way,Palm Sprkage,CaxlrornW 911e1 y`({�'aeleMSenM25r�glw AGENDA Augnu I?, 201 S ' sne,1 4:30 pal Ct OSi D SifeSiON (,:00 REGMAli MIA I ING Sieve pougact,Mayor Paul tevlin,Mayor Pro Toin. Gamy Coat,Coufxilnminber Rick Hurt heso",councitmember Chris Mills,erNrnrtilmetnbnr CNy47)Ya+ik H,Ye4yiYian.SflfllnM#:Pelts1'falnyYaYjiilYftoal.!d.,AovPN'WQfp[/Bti](rC)Y/Y 4f #Omifr,where rai Is. and eiai eaMY our M1L)A euafay al ptfo arodarelnxinq ex{�erfense. MGp dwsho is katanra onr fwnurel ants hitf uHai anti>un.sxr wIYA iaspnno wtfaNwhfx arnm,x,X prowrAJM In eaheme our rwlurai JeserC eeaPty.wearc du,f&ffed fa Pfovidniy rtyion,,ive, farangaY end xMkYanf cush,mer serva.-e root then hxelw»unRy amm�e all sews rrfGens. (Asia M.Treaty,It W,Mo.,City laaf.ee i, James Tbompron.CMM of StiarrCNy CNN Msfaoa Fit"',AeMi sm City alaopeeCity Arghwer 0.511"C.Nottend,City Alterney loot a.R"er,Meet.of Pats..mad Traa. iCity sjurPenton who timing min to epeak regarding nin r stem on to agenda n an a ill NO a withi"SP*t to City's fuis�Ciiolh dump the"PhAMdE CommeMa"portal of the spends must fte a"Speaku Card"with the City Clark BEFORE tat portion of flat agenda is called.Although to Coy Council valim your Conrnwhv f.Pursuant to the l3rweri Act,it IfNlerally tannist take my aGtran as llama ,not hated os The posted.Agands. Testimony for Pudic Hosing,wdi oxpy,to taken at the how of the hearing.Any person who wishes to speak at a Public Heaping must tie a"Sparser Cud"with the City Clerk BEFORE the Public Hoaxing is called. Puaured to C.C.Section 54967.tkbllllf tiro designated office for Inspection of reeofds in connection with the meeting is is Oft*of to City Clap.City Hen,3200 E..TatrquRx Canyon Way.Complete Agenda Packsq as available for public knpecton at City Hap Otks of tee City Clark.Agenda and staff reports.are wsilYda on the Cty's webNq www.paknaPringsCa.gov.typo would Mice additiff"kfforteaton on any hear appearing an this agenda,please contact The Office Of The City Clark in pst}32342" Please note,any agenda item which has not been initiated by 10:00 P.M.may be Caldpnaed to a subsequent maeMV City Council meetings ate webcast Ws.on the City's hwofte,wworpaltnelprogara.gov and ca tin ast tye on PSCTV Channel 17 and 26AW.Meetings are re4iroadcest(following the meeting)on Thursday at S'ge P.M.,Saturday,at 1:30 Pat,and Tuesday at 7:00 P.111. t is to intention of The City of Pahm Springs TO compty with the Americana with Disabilities Act tAOA}in all respects..t,as an atrrab if or a par"aid at this asatbng,or In meetings on a agldar busts,you will need special assistance beyond what to rrormatty provW W,to City will i ithu t to acCfammetlata you in every feasonable manfMf.Pieces Contact the Office of the City Clark.32342U.at Nast aS lours prior to the meeting to Inform rat of your particular needs and To determiter it accofnmodst in is feasible. a:3b P.M.CLOSED SESSION CALL TO ORDER{Crwtrad Chdislx si i6 UPDATING FINALIZED AGENDAS The`Update Agenda'feature allows for those last minute changes to the agenda that always come up -to be made quickly and without the need for routing. These changes are immediately made to your website as well —so you don't have to keep worrying about having the latest copy on the web. Me n....... - ... m+«wc...-.+im+.�a..�. E3hNIYMSMHX��`AWyyIp,KN'2#!5� b✓w n....r:, as +_ wrvx•e I Aa Mialxt I:V wo,s»s h+ gmla klr awd ea,At a""w,soul ag,urge, a kC+lYdY a�$.'43N. 3 aWiry:x'ttv Tiaz50-au+wtttiyw55a v ru icy A§U!£AAIfMtS e^ISMNkIN]}yp{p�-MYtU#YMS �� tRp n�MS'a catsaawa � t +�� Yu£h-Y(ITYW, fiN FSH 4EhquCGOMy h Y � +3� 1 roUtudi 1 {j(}} - it MxNM.CkN R& MVMNkNtX. �� '�mu emu NWx m.mdaew G35YM i I �.. 3 T'� Un:i 4nLPW4 ettw�b Ltl4"M ? A>3 ,x,ewp Yrx'MtMx mn wax ro-xua of � t l i 11 �� r r , y :�.f M Yn dpOla,tromn CM.nMx1: [ ..�� C nx uv ae i, xv s r w n e+' , ma<xu "g en � r.. .......... _,..,...,. — ._ T A� � 1 95 is cn�`5fP T,fi35Y�b4x+o-+x ew.dncn � i -------------- -1 '�} SK fyHUY9M.MW(AgadH 4 yYiY V£NiPG.ue P?,tl. ,gyp — , u£�. _..� 3MN:w'Altf1[C N+C4e SMNV Mos imrtNn!bYs2 With the `Publish Agenda'button,you control when agendas get posted to your website. 17 PRINTING AGENDA PACKETS Once the agenda is completed, you can prepare to print the entire packet with the Packet Collator feature. This feature creates a file where the agenda,the individual agenda items and their corresponding documents are collated for you. This file is then converted to a single PDF and completely bookmarked— all with a single click. ' i t-� i ns { l Fill&Sign Comment � - . e .... C TY COUNCIL y 1"Yi it :V:Y'" LYP eG Cv'II?X a M WNG:Lx3YY '(+4EJk".,.OZMEx'a.GENCv �' LP CITY OF PALM SPRINGS CALIFORNtA �� ' � T:U...CeanGe._SC.-_H T hptYCmJ t4M G 9ar9a Cz^.xr,a f3.`E3 item 1 A " Medical AGENDA _ _... Canmbus ( ••""•. _ Aupurt 12."is + S 430 PM REGULAR MEEI"O Cooperativ c = d00 FEGUUR MEETING {) a _. j YeaM'+ LT Attl Vicini st..a Pougrret,Mayo, ty i Paul Lewin,Mayor Pro Tem Map -- Ginn'Feet, Caw,ciimlmeer Rick Nmchesoa,C..Arnxnlxr 4 f Item 1_B- Chrts Wda,CnnncRnaemQer i; Historic c, aPY1m5 ry page V..StakmtM'Pam Spr+tQa asWae ro Lea w"ry v wfd Baas desm Site I somne"., whxe rcada t.aM .e^FYQwnge'CwkA of Ala as]a.re aRmg eayerxnce.V.4 Rrre re b Woo aw CNNaat ana'AW pflcal rApalt2 a➢W#h 1fiAMLtNa,N1:i.'r1a NP @CMDMjC.2lOMfi i/W!Q Preservatlo lMaaeeaw na4uai 4biw+l 4eauy.h'ea.e camrMttldlopabridifg re:yvnwe bendy anQ M+dlnf n Appeal ouz yr aer�...-..a,are x�e�.am,.tatlr ma r...m�a>mr.moo,a .rm:eM:.. _ ...... omen a aay Ew.Pn o.cq aMn �^ Attl letter aw.owr' m. CRY M.anscryc i Mxsue fCoe>qN I Cpy Nawyxiral, Nxr Item 1 C - n!>y. c ft"aWol eny Aftoetare I. �. ...... GadilrYl6MN MI dordilnan NA S:Yaawx.. CoSid2(att iAny penanwhowizFes maPeak re0ar4hB an sun an a••.e agenda many susXm s^t*�sne C,rys ) ;'.aristiwYon Saasq rr!punEc t,am•tteM oornor--.z!tha apanda at file a`6 k C M"oo.'rtik C ty I' ©n t© �C3n*FEFOFE(Fat partun of M!ago- s CaCeel Attnougn ool C2y vmro s y ar commer s Amend tQUR'Ynt SO P3 ENOwn ACt rtgpfe[bllYG nM idke}ny yCrtp,6 fA", n0S95 te0 Olt M<{g33eQ a�axa Code ?ez m yw.PVW:N a 95 Joray be tale. at!ne nml of he�emng.NY. m weO wisFesp - zp! a Me P.,t on re,, Y 5,o a'GPeak 'aro'A,Y,e C,C.A BEFORE t10 PuN,Meat ng z ' Attl Resol Orion Puraam AoGC ".ken«,SYea„%hm(z,mz Essrpnatm oR'welo.=twlcda„or reamasmw,mlceQn vein ttem 1 o- ?.e meKna s atte Othce ot_ne GH Cen.Coy Ha0.32Rd E.T rtg'aMz GYnyary Wry Ctmpl<cx Aq<ada ,..y- P eels a=!avavaDw br O'aDIK mzpecbon at C,Hall CMxw .the C,Cie*_Ag""and sYa9 reFaRe Amend to ARblebbea,ta<Crty3W6f,S11,nYwPak*sF++vnac0.pavl}yaywou'.dam!>dditlgtalin}Jan.PUpn9nahy Nam appeanrry an Eva aganCa.p'eaae catSY lla C±, a aP ha City Cie*at f760'322 :N Permanent IyOpen _ Pfeace ncsa.any a®xrda,mm wnvl„ras not swan nmasna av snaa P:, mxye v..ar�eQma AgendaQuick also works with Adobe Acrobat Professional to create additional features and functions within the PDF. One of the features you can activate at the time you create the PDF is the ability to give individuals,such as board and council members, annotation tools to create their own notes for the meeting. They can do this with the FREE Adobe Reader; it does not require individual copies of Adobe Acrobat. 13 PUBLISHING TO THE WEB You control when agendas get published and when they become available to staff. With a simple click, agendas and supporting documentation are available on your website or removed just as easily. Public access is easy to understand and it quickly allows the person to select the month and meeting date of the meeting they wish to see.They get the choice of viewing the agenda in HTML or downloading a PDF. LL � t b 09 V "W Wl "W* �..W•fr ` _. !I°hf=zR l�ti r.nw awe+. w van w.=,vv..nwwxn nuax>r h��pililirii tIPIRf{{j;j naVnrH,761D f�1 ma��m iwae}n}.ti�nW rws seen a�.nm a krcx�r rwi w.. =_ {rl euat..man.vxw[..nwvxy w.+a«w..4uwamnw..b.n.e.im a.ymuwwy. (( fgeM»r ww.eba Yn.Xery mw..�Ixks Ili�le}' 'c�'-- RwMliw Cve M. .Ape'eXx wwln5 �aa+ ITtit (c: surrX�an rrxmu i AgendaQuick can fit nicely within the framework of your existing website or your webmaster can elect to have users be directed to a new page —you have the choice. Here are a couple of nice client examples: Town of Addison Texas The Citv of Edmond Oklahoma i9 HTML Version of the 1k�enda rktwnkard Pdr padw Prin Pisa A"Oft nNwA CITY COUNCIL AND AS liw CES :f,61i;Y(()THE PAIN WRINGS COWMJWn RVIAVEt iYP Kf AGENCY CITY OF PALM SPRINGS.CALIFORNIA :n add�tsOn to the hirrl Ext uspw C..,.Very,P.iw Spa, :.C*W.,wi92M w+wp.swdat +asx varn-00, fcv cel dawpdoad AGENDA (the e[stre,agenda packet an . a pdf fof—al ,*'�`""+t 4.30 Pit CLOSED SESSION. S 6:00 REGULAR MEETING Stem Peugeot,Mayor Paul Lawler,Mayor Pro Tom Ginny Post,Councilmombor Rick Nutelaeson,CouncRmoroher Chria MMs,Coumdimember CayufAeba FPNiKps VWk.SOMIWit Parr$M*"aspiredsae r wwwa MNMcNa6 daaen•rmneaaway, +waMenAr wad rf.Nu.w wAjdy dm high t iily'.1 roe w,da pawing"PeAverte lye deaLx fo mia #sore<wnatai Jdarorlc.r,eawacww sus re#�ronarLN.euruurwAeacwr�amfe gwe0,rvM ro eMmce aw aetwW#w.en aaawry ors m+nmte'weM rwaPawarvw.tdwwaymW NfktF,a caNw�m serrity.M err ra.Nruaewa lawn tualera em watery wd aurciaxxns. David N.Mealy,Ew4,M.D..City Maewe. Jana#Tkwmpwu,CNIN wi staiccity Ckrm aaarwu.Faller,a.eiotwnt City at.,aser eNy E Npmoier 0.0.C."Iandr City Arty aweerey A NIeM,bireoler M Finanae wad Trewerwu Any person sAro washes to speak regarding an idem on the agenda or on a subl"t within the '.City's jurisdiction during the`Public Comammts"potion of RN agenda mutt Ate s"Speaker Card"With the City Clark BEFORE tat portion of the agenda is caged.ARtwagh the City Council vaivas your comnaeMa,pursuant to the Brevet Act,R genareity cannot take eery action on Rams no Award on the posted spends. Tewtnwny for Pubic Hearings will only be taken at the time of the hearing..Any person who :wishes,to speak at a Public Nearing must file a"Speaker Card"with the City Clerk BEFORE t Pnbfic Nearing Is called. Pursuant to G.C.Section 54957.5(b)(2)the designated office for inspection of necords in cwaiecoon With to meatng is the Otte of the City Clark,City ilea.32N E,Tahipoits Canyon Way.Compiets Agenda Packets are evaiteble for public Inspection et:City flail Office of tie C11 Ctesh.Agenda and etsff reports we available on Are City's wsbsna wwW,pNmspr(hgeca gov.R you Would like midtfiaa0 Rdornaton on any Am appesrin on this agenda,plasm contact till Olin of the Cry Clark at(760)32&$204. Pieria Mile,any agenda item Which has riot been initiated by I0:00 P.M,may be cone iced to eNbeequent meodng. CRY Council meatngR.Near webcaat live an the City's realistic emW.WimaPrin9aa.pov and cablecast live en PSCTW Channel 17 and 26,101 Meetings are re.6roadust(fogowng the meeting)an Thursday at&00 P.M.,Saturday,at 1:30 P.M.and Tuesday a1.7ol)P.M it is the Intention of the City of Palen Springs W carripiy with tin American with Disabilities AC DADA)In At respects.R,as an abandse or a Participant at this nesting.or in meetings on a regular baste,you wit need special assistance beyond what is nonnaiy provided,the City sell attempt to accommodsto You in"my reasonable manner,Please contact to Office of the Clark,3234204,at beet 40 hours prior to to ineeling to Reform us of Your particular needs an to determine if accommodation Is feasible. 4:70 P.M.CLOSED SESSION CALL TO ORDER iCooacd Chamow): PUBLIC COMMENT icounclf Charmer): t?us fir has Tx— wt aerie"1 w1"fs Of Dw iwhbc to addr0S5 the Car Ca"d nn sees caKain dd rmly rm the Ciasbd Sessmn Agenda RECESS TO CLOSED SESSION(Sanotf Conference Room):S4V Ciosaw Snssi+x+Agerda 6:00 P.M.REGULAR MEETWG CALL TO ORDER:: 20 VIDEO INTEGRATION AgendaQuick is designed to work with a variety of video solutions — Granicus, Swagit and others. However,working with the Swagit engineers, we've developed a software interface that allows the Swagit editors direct access to the AgendaQuick meeting information. We are theirs my agenda partner with this innovative integration. The result is a seamless, completely hands-free video streaming service that automatically links to the agenda items created within AgendaQuick. For an example click here: httl)://addisoiitx.swat;it.coin/plav/o1132ais-n62/#11 You can view both an `Overview'of the agenda as well as the completely linked HTML version of the `Full Agenda', which gives you instant access to the agenda item and its supporting attachments. Full Agenda with HTML hyperlinks to the Agenda Items and attachments ilk n RA Discussion,consider and take action regarding an appointment to the Board of Zoning Adjushthent Hy"r�k3 to the 'ager t,tttii and RECOMMENDATION: n`sec mrnx'' R@ h;mr P 7=3ho and disousslon of the Planning and Zoning Commission Annual Report for 2014 by Planning and Zoning Chairman,Ralph Doherty RECOMMENDATION: v w: i!pxn RA R5 n it"Ra brcussom.aom,der 0.,d kJn*aG,ar 111i y L ROLL CALL &TAKING MINUTES AgendaQuick allows you to move seamlessly into the actual meeting and take minutes. The`Roll Call'feature is accessed through the `Minutes Module'. The Roll Call window appears when you click on the`Roll Call'button. This list of attendees is a table which you maintain by meeting type. A flag on each entry will determine if their name appears in the VOTE window. Notice that you can record unlimited additional meeting attendees at the bottom of the screen. Your attendance is automatically displayed in your meeting minutes. Name - Title - Sort Votes?" L igi:1 Roll Call Present Voter Name Title Sort Del 'Foat '.Councilmembar - t G7 Hutcheson IComwilmember 2 TQ Mills '.Councilmember 3 JJ Tom Lewin Mayor Pro 4 :q Pougnel :Mayor 5 " Up Staff Name'. Title'. '. Sort AJd Also Present Name Title Sort Select Mj Cnly Clerk Thompson City Clerk 1 " Ready Cty Manager 2 '. Holland Cty Attorney 3 Uptlate Additional Meeting Attendees Name IPurpose Sort !t The `Roll Call'feature also determines who is available to make motions, second and vote on agenda items. The meeting attendees who were flagged as present are now in the list of persons who may make a motion or a second, as well as vote: Aye, Nay, and Abstains. You can enter the Minutes during the meeting for quick summaries or wait until you have the time to add all of the detail. a.f. a Vote Tally Screen Cbai mnaav 'Tfpravkw SR-2477'-IJ.A. Vote Tally x«ord iwrer E1 W0712 ss-5a en '.CI"r Clan Mi Name Motion Second A4e Na Mhea Erylanatbn Swt y czunn'Immrbo wt (7 �y) n v '.1 Counsilnwmbec Hutchxon v ceo v eaimMnbo xaN ABSENT ` j 3. xavov p,o rem L.wL..,, 'v' '�' • -� 4.. 5.- Opdata VWa/MOHat' .Ceewl —_ Motion Information to approve the application for medical cannabisWAY Motion/s.cw.a._ Time Seaton Description BPbfB... Hutcheson.Camcilm.mbr! Oa/0]e : ye , ay appmre e applkaapn br medical cannabis. T n x prp '2015 0955 AM A4 N -e w th L You can create your own custom layouts by choosing from a variety of options: t'Paft 5lia!:AY7ERQi1 D3#BULB 7©%i$!e'9,YI P65itian: Incemed. Diso"Voter �,vxd. . fca Prim Vow a I" VMP Laipel: Width Psyc tape iw 100-- v Vela"nt on POp: .•••..t Wsplay Vole timeM pal " -vws f prirM Vote ands Stamp'? 'k N,x OhsWay w4jon?:aty NO p .tMallon? a 'ee ,,xaa Motion By Label:..timed by Second By Label: S5 OndW BY waon By Label Omnwt:1,4,d,, +r'eat -BWd a;Memoc Motion Teal follows? �,i Muau^ a 5eccrrei Y'.,ReRhar Madan TPXtaox Sim Display Time Stamps? , Mint T7me ma""7 Yes FUO il5e: e:ura F;ta Butt, ta[Wde w Yr. N, App. .l S1aLrs? Mallaa)Secuxt fmnwC:'�'Nus'ma!d: w.�:vm ei:Ycco+v�oau,I 1,5 a^a k11• MC¢67p'.Nf+ at 2 "j Stacked !dawn BY=taaccvy O1"crai 2 ?'..¢eared ey:Mem7rrq Ck!'inat 2 Farntat- .-_. .__. _,.. __.. -.. _.. . ......... .... Satnnwry Only Marizoolat Ayw flan^ty Aa3ge V.,A.(}.Xtr9}Cannnxseaneq tkae ro:c t L,a}3;resey,n; Gtath 4 Lang nays; Cxrm�>,ao-:e:,aP:a>er.)Vaiar:a('�arxy Othp[: g»m+i45jCs'.}r.RM tt a 9.11 Ml,n, pasdma 23 Once the Minutes of the individual agenda items are complete, clicking the "PDF"button automatically generates a PDF of all your minutes. This document can then be printed and/or archived. You can publish directly to you website by clicking the `Publish Minutes'button. Update Finalized Minutes Meanings':08112/2015-Palm Springs C4 Council v� Roll Cdl SEatus PrIM Daiets.: BI a nd cater that the minlaes have been published. PQF Wgflt:. vd mdi es that the minutes outs has 6 un for that meebn . Highlight Oncument Types. Document Directory: 20151PALMSPRINGS20150812 B211 Minutes Y:249 Agenda k:920 PMIYI ._ ci ---- CITY COUNCIL CITY OF PALM SPRINGS.CALIFORNIA inutes Lev ,. ti, a t 2 v ;o,,i Medium "" "- - MEETING MINUTES escnpSOOr WEDNESDAY,DATE -source - CITY HALL COUNCIL CHAMBER o .... Present CeaaiP. mber Paat 7 '_.... COunc memter Futheson ' Mayor Pro Tem Lewin, Mayo Pofgnet hbsent: Cnuntltmamber MI Aso Present. City Clem Clnty Cleh Thompson:City Manager Ready:City Anomey Holland A e:30 P.M.CLOSED SESSION ❑ Don't Rer CALL TO ORDER(Council Chamber): Clid,inatheivyinlej, 'Delste l anstathinfifitilams PUBLIC COMMENT(Cori Chamber):This time has seen.u:ss,de`or memtrers of ibe pu01ie M Levels Pg address me City COun on item oomsined only On Ins Closed Session Agenda. sks Delete? —HNdter RECESS TO CLOSED SESSION(Smati CoaMence Roomj:See Cics=6 Sesson Agenda. 1. L. 6:00 P.M.REGULAR MEETING ❑ —End He CALL TO ORDER: PLEDGE OF ALLEGIANCE: 1 I N ❑ INVOCATION: Rabbi:Sally OP.ns,Templelsa,ak. ROLL CALL: PUBLIC COMMENT (Council Chamber): This time has been set aside for members of 3. ❑ the public to address the City Council on .1 Att TAex items contained only on the Closed Session... The Minutes feature can also integrate with other systems jfuou have a Minutes program currentlu in use that you would like to keen. 24 SEARCH ENGINE The search engine allows searching through the agenda items and attachments of your agendas. Based on the directory the document is found in,you can quickly determine which meeting agenda item to review. This is a very powerful and quick search tool. aath Year Meeting Type View Meetings AuMg 2015J ALL Go —Vrcvious Cunent Next— Yfew Sutscriptian fist for tlriz meeting type. August, 2015 (P)Indicates that this meeting has been published to the public web site. (R) Indicates that this meeting has been released to the web site prior to publishing. Agendas Meeting Minutes Other Links Auoust 12, 2015 Palm Springs City Council Minutes Video Search Agenda Items and Minutes Selection Criteria •.agendas ,Minutes IaE.Y4YORD SLAB `H starting Ending MUMh Year Month Year Search Title and Te es I- Aug�' e�,.'_t .. 2015� Aug� 2015D Medical Cannabis Search Supporting Documents /Attachments Selection Criteria •` Agendas I Mln.te Starting Ending Month Year Nonth Tear Search Fin: IAug� 2015E Aug. 2015J -. __.. search Itesulks :*ek+•A4vpNa Wx�a�Ls2. .`x3a _.._ 2x+-r«h :.c-.,,;ay _ . tb2ao Dkutpoo W12MI 5:PALMSPR.INCS tl C,ot C3ne°t u,Cu op t,ae Gexatprnrt CtewtNipmmwxm 9i40 Maxwell REVIEW^*D EVALRATTOM CIF APP rATIO"S AND AWARD A FU'/N A D SIXm MFMRrT FOR A>latltcal taitnaNI cooPMAT%VE OR co"A'.cIrvit Atm CtQA EKtMp'TtOM RETUNNINATIon-,gEtCMrMEMiMAiIDOh:1' Qp4 too(ybl Nnd M*iv8 put* . " C *and ovahwe the goamod apphr,nl*"ham tK@ 2 914 perrnq perr*.ess,a d cams-der an a d 0 W t gddal"al permtss to ne w#a Mudkcad t~Ab,ls erx perattve anwd C04iecuae;a"2_ B a'"Olu irm o' l41:101 M&award"a g pdr ueta&wr Wadae;tl(�'Iahk for W to two addAi. 'A coopra+avdx nor evltecTixeto sa Eil is a;?5+trd44a,ea M approval And, it can be usedfor searching non-agenda documents;such as resolutions, ordinances and other important documents. �5 SECURITY SETUP Security and access levels are created and controlled at the administrative level. Individuals and departments throughout the organization can be given access to all parts of the application — meaning all meeting types, confidential documents, all meeting dates etc. Or they can be restricted to various sections of the application depending upon what it is they need to see and do or the specific meeting type they are involved with. An example of this might be department heads. They could have access to all document and meeting types. Conversely, a particular individual might only need access to 1 or 2 types of meetings and they might be restricted to just seeing documentation from their department. The system allows for a great deal of access flexibility. User Security sFauar fig _ �'� aa�Ks,seggrNy- "Unemame: NEW ^ p33Yin. L ,cr4�;{d t v^.f"m 'EmphYaex F,r,t Nlml� AcTNaff. _-lbdude in Submft F.r List DtMx ;"'Onpinates tpt LriAer 0*,tai ,.Depertmontr St�e4t .. `.`uanaq.P"oorr tnbaara DWHWm NIA Default Inbo%: � L..3uper Uue F..9t "Lan AN.."yww Comments? phoney E-t: {fan$1up Ksgv-+44 Fwtds1 i.A...e F..t.rar M6Wng:Type Ve n Manager Va Routing Options Application Access Meeltng Type Mtg Mgr All Dept Div None Application Adtmn All Dept DWUse. #.B 838�Vl Tait Faint. 7TT:11"-T�k- ' Flr[+Crt iaY1�Wi4ocoa A pedasbwry AdrHoro Camm. 'raunty Ldmm;sslartara .• � .. - User Group Coniident"ily r ADMI i -EXEC 3 USER C:ERX Gs TRACKING TOOLS Term Tracker Term Tracker allows you to input background information about all your meeting officials, including when their terms are due to expire. The system can even send you an email reminder shortly before their terms are due to end. Term Tracker Setup ........., ::inectWei}fficlala UsertletilrcdVal(tes nlDefkledSettpt .. Meeting Officials Meeting Type(s):palm Spnngo Cdy Council 4pdaea'. Olstrlct/position: title: Councilmember First Name: Last Name: Hutcheson Tenn starts: Teem Ends: Address 1:'.. . Address 2:''.. City:;: state/Zip: WA� Minutes Module Information Can Vote In Minutes?: 4? Yes 'l No sari Order for'2.... Minutes list: Include in Yes + No Minutes Roll Call?: '-' You can then run a detailed report about your officials: 'Term Tracker Re grit '.Board of Adjustment Meeting Type: 'ICRY Council v Antiye: :f•Yes (. No All '.Eaecubee Committee Date From. To: Qul<k-nsf'i! Column Label Filters Include in Report? First Name: 13� last Name: Title: [, Address 1: - U Address 2: J City: y State and ZIP.AL AR Quick List Meeting Type Position Name/ Title Start End Active? PALMSPRINGS Feat/Councilmember Y PALMSPRINGS Hutcheson/Councilmember Y PALMSPRINGS Mills/Councilmember y PALMSPRINGS Tem Lewin/Mayor Pro Y PALMSPRINGS Pougnet/Mayor Y Task Tracker 27 Often during the course of a meeting or even beforehand a request comes up that requires follow up action on the part the clerk or a staff member.The Task Tracker is designed to provide you with a tool for initiating,tracking and recording the outcome of various tasks. Utilizing the routing feature of AgendaQuick,you can send attachments, add comments and even email requested information. It can be used for items related to specific agenda items or for anything that comes up during the meeting. ,+VA adds tA, a r If ,.._ mla Asa •Q}M1}fi Yltiry rr . *r.b: .6e C.H.{PrV a9P x v aw.mi ����'q yas .ev�:.ry mexr �v .. 5. -- - •y..,-a a 4 ut .. a a r. .-. br,nY MNI�u!{tY' flNYN sic .m>maxu avdgfi 4.c � -: ••_ M»Wvliw"Mr NaWw 4wN�iiiLY4MawW�-•v�..t�ry`yY, ��p�•••.,• _. %'�` V 'Y{._3. "tLww� ------ AS Dry Mi•4k:YT95s+F( � earn SPMUn.S l6MMiNitYY'N1E CV6YUPM6Ni di 1 XGn-i"JYVU PYiM sfww ALS+:UPNIX Gwtt4 ChpnilW 34`FUL.% LiOy YI}L#rV iY} " Yr ._7-..._ _ ...._...- ..__._....__ -------.-...-------- . SSris na�^ak �',e�tr+»� M+w tVr YkPa i ..T !.__ ------- Him,run�W e.XyW � .... aVry�¢Rxgi Nf %tltMnwnd I =Leal6 re ae.vv,hei9..1 4 ;.ay Mxrz.�n� •.m.: p si t fa'r City rra�aut frvry: s.uo 3 r t ' �aM yM,ynn wra emu+es em rpeet rpaYsmg do artn xr 4 he awnw m vmpyMi wrtnert¢a f9Yx , ��;shn n ax•+n4 Ywa'Gawk�rerr,w:ma ra*km °° .N.�. _. '9.:nl IF LCIU0'Aa WN Tha adds tesks Yfxls*., ft's rt'ert , --- !NM.Y Lw�.xo+ax�tx 4cax»leafLaMf+ba; ... ,.. `rw�f4 CM l t ( iq 4 q 1M L fi» �Le. eA l t Un t .uGlir 3✓l1+Ps q t YII h e S.rtdY 'YN #----rtctv3 tas r,�.eaea eo,axw€s�au rx�.�,�a C £ '� Rt6MY itW 1MeM SMK4Hr i.. 28 Task Tracker(New) Meeting:O8/12/2015 - Palm Springs City Council 3. PUBLIC COMMENT(Council Chamber):This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda. Farm A: : S88R1i1 oepartment:l Administration J DNla:an:�None-�j Task:3 9brt Date:'' Deadl::.e: __.._. Task Statuaa New _. _,....__.._....___ Reminder Date: rr.. Marj Smith Rammder Email: Jim Perkins , i.. _.__-. _ .......- Desta Dickinson _-......-.. Descnptian:� i Required Action. l .FiaCatlmpect Routing Comments Email Attachments deto aftach _.- _ Browse... Link Name No files attached. AgendaQamk by uessny Software,Sic. Current Tasks No Tasks for this Item have been created yet 29 REFERENCES Cypress, CA Denise Basham — City Clerk 714 229-6683 Brea, CA Karen O'Leary—Asst. City Clerk 714 990-7756 Yolo County, CA Beth Gabor- PIO 53o 666-8042 Contra Costa County, CA Julie Enea- Sr. Deputy Administrator 925 335-1077 O'Fallon, MO Pam Clement — City Clerk 636 379-5555 Walla Walla,WA Kammy Hill — City Clerk 509 524-4348 Baytown, TX Leticia Brysch — City Clerk 28142o-6504 Texas City, TX Justin Herter—Asst. to City Secretary 409 643-5926 Laredo, TX Elsa Hinojosa— City Clerk's Office 956 791-7466 Addison, TX Ronnie Lee — IT 972 450-2854 Collin County, TX Georgia Shepherd—Admin 972 548-4634 Del Rio, TX Amelia Moreno —Admin 830 774-8558 Sherman, TX Pam Cloer—Asst. to City Manager 903 892-7200 Gila County,AZ Marian Sheppard— Chief Clerk 928 402-8757 Yuma County,AZ Christy Isbell — Clerk of the Board 928 373-1107 Flagstaff,AZ Liz Burke — City Clerk 928 213-2076 Marana,AZ Jocelyn Bronson —Town Clerk 520 382-1999 Oro Valley,AZ Mike Standish — Deputy Town Clerk 520 229-4741 Greenburgh, NY Joan Dudek— Deputy Clerk 914 993-1504 Coon Rapids, MN Cathy Sorensen— City Clerk 763 767-6493 Clay County, FL Dawn Schull — ICT Division 904 541-5862 Broward County, FL Jo Bieber—Documents Manager 954 357-5444 We recently added the cities of Chino Hills and Redlands. They are now up and running... 30 HOSTED AgendaQuick-Hosted Plan HOSTED — UNLIMITED MEETING TYPES— UNLIMITED USERS — SITE LICENSE Annual Hosting Fee — Unlimited Meeting Types $6,500 Installation and Setup $2,750 Initial Admin&User Training Included* Onsite Admin and User Training -Two days $3,500 Swagit Video Integration Fee Waived Intent Digital Voting Integration Fee Waived Active Directory Integration — if requested $2,500** YEARLY HOSTING, MAINTENANCE&SERVICE Year 2 $6,500 Year 3 $6,500 Year 4 $7,280 Year 5 $7,280 Unlimited Meeting Types refers to the ability to use AgendaQuick for all of your boards, committees,commissions, and council meetings. We have several clients using the program for over 30 meeting types. *Ongoing,unlimited support calls are always available as part of the annual maintenance and support agreement at no additional charge. Video Integration refers to the ability we have to work directly with Swagit so that the agenda information is loaded directly into the video streaming programs. Intent Digital Voting Integration refers to the ability we have to work directly with Intent Digital so that the agenda information is loaded directly into the voting programs. **Active Directory integration is a process that varies quite a bit from client to client and requires additional programming time. 31