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6/7/2017 - STAFF REPORTS - 1.O.
PALM$A W Y N NOfg1f0 c4`,FOR % City Council Staff Report DATE: June 7, 2017 CONSENT CALENDAR SUBJECT: ACCEPTANCE OF THE REPAIRS AND INSTALLATION OF IN-GROUND LIGHTED CROSSING SYSTEMS AT VARIOUS LOCATIONS, CITY PROJECT NO. 16-16 FROM: David H. Ready, City Manager BY: Engineering Services Department SUMMARY Formal City Council acceptance of the Repairs and Installation of In-Ground Lighted Crossing Systems, City Project No. 16-16, (the "Project") is required to document the completion of the public works improvement, and to allow the City's filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code. RECOMMENDATION: 1) Accept the public works improvement identified as the Repairs and Installation of In- Ground Lighted Crossing Systems, City Project No. 16-16, as completed in accordance with the work order; and 2) Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the Repairs and Installation of In- Ground Lighted Crossing Systems, City Project No. 16-16. STAFF ANALYSIS: On June 1, 2016, City Council approved Agreement No. 6858 with St. Francis Electric, LLC, whose President is Robert L. Spinardi and whose Officers are Guy A. Smith and Andrew P. Amador for on-call traffic signal maintenance services. These services include "routine traffic signal maintenance, and new traffic signal equipment upgrade and installation (as needed) associated with the City's traffic signals, flashing beacon assemblies, in-pavement [or in-ground] illuminated crosswalks, and rectangular rapid flashing beacons (RRFB) and related traffic signal improvements." Existing in-ground lighted crossing systems that have failed and no longer functioning were located at two (2) schools and at the Desert Regional Hospital locations identified in Locations 1-3. Only the 12" flashing beacons remain functional at these locations to warn drivers of pedestrians crossing when the push button was pressed. ITEM N0. 1-• ®' City Council Staff Report June 7, 2017 — Page 2 Acceptance of City Project No. 16-16, In-Ground Lighted Crosswalks It was recommended by Jill Petrie, Southern California Area Manager of St. Francis Electric, who has extensive history of the city's traffic signal systems and equipment, to replace the non-functioning in-ground crossing systems by completely removing and installing new in-ground lighted crossing systems at all three (3) locations to include new in-pavement lights, solar panels, and LED signs using Lanelight products. Existing equipment, such as poles, push buttons, and electrical wiring will remain in place and is compatible with the new equipment to be installed. Lanelight has a five (5) year standard warranty (longer than others in the market). The vendor was recommended by St. Francis Electric because of its proven track record of equipment that is reliable and compatible with the City's existing equipment. Locations of the three (3) existing in-ground lighting system repaired are identified below: H 1 P 1 � L -Desert Regional Hospital Pedestrian tossing on Tachavagoal I� / Location 1 — Desert Regional Hospital (Tachevah Drive) 0 City Council Staff Report June 7, 2017— Page 2 Acceptance of City Project No. 16-16, In-Ground Lighted Crosswalks l _ � WO T [ �`,_:��.� 1[rtherine Finchy Elementary School 46 Pedestrian Gasain6 on Aehwah Dr. t �R r �r Location 2 - Katherine Finchy Elementary School (Tachevah Drive) s - F 'i elo V eta CM1 n r School P Padoar an Cr [o wo Oerotaa l .r x 5arrli "`�LL aa1 Location 3 - Cielo Vista Charter School (Paseo Dorotea) L City Council Staff Report June 7, 2017— Page 2 Acceptance of City Project No. 16-16, In-Ground Lighted Crosswalks Because of high pedestrian traffic usage, staff also requested from St. Francis Electric proposals to install in-ground lighted crossing systems at the city's uptown crosswalk locations. The custom designed rectangular posts that houses the rectangular rapid flashing beacons (RRFB), unique to the uptown area, were installed nearly 3 years ago as part of City Project 13-10. The installation of the in-ground lighted crossing system has been completed at the four (4) locations identified below in Figure 1. MOMD — TACHWAH DR L I _ I_ � T eur I I�JO AU ONN WmWar, OR � � f NMMDOW — Figure 1 On October 19, 2016 City Council approved a Purchase Order for for a work order by St. Francis Electric to proceed with repairs and installation of the various in-ground lighted crossing systems in an amount not to exceed $295,450. The work has been completed with no increase in costs. As determined by City staff, St. Francis Electric, satisfactorily completed the Project on March 16, 2017. Staff recommends that the City Council accept the Project as required by Section 9200 of the California Civil Code, and authorize the City Engineer to file and record a Notice of Completion within 15 days of the City Council's action. A copy of the Notice of Completion to be submitted to the County is included as Attachment 1. 04 City Council Staff Report June 7, 2017— Page 2 Acceptance of City Project No. 16-16, In-Ground Lighted Crosswalks ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities; therefore, the Replacement and Installation of In-Ground Lighted Crossing Systems at Various Existing Pedestrian Crossing Locations, City Project No. 16-16, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and filed with the Riverside County Clerk. FISCAL IMPACT: The City Council allocated $295,450 of gas tax funds (Fund 133) utilizing Prop 42 account number 133-4298-50292 that was made available for the Project. The cost of project administration was not included in the budget as presented in Table 1 as it is included in the effort of staffs daily work in administering the City's contract with St. Francis Electric in maintaining traffic signals and related equipment. Table of Project Costs Amount Gas Tax (Prop 42) $295,450 Work Order/Purchase Order $ 295,450 Remaining Balance $0 Table 1 The City is holding retention of $14,772.50 for St. Francis Electric pending acceptance of the improvements and filing of the Notice of Completion with the County Recorder's office. Since this project is a maintenance effort, the Finance Department does not need to add the cost of this project to the City's fixed asset system, as no new assets have been created in compliance with Governmental Accounting Standard Board (GASB) 34 Standards for Financial Reporting of Infrastructure Assets. 05 City Council Staff Report June 7, 2017— Page 2 Acceptance of City Project No. 16-16, In-Ground Lighted Crosswalks SUBMITTED Marc s L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., Assistant City Manager City Manager Thomas Garcia, P.E. City Engineer Attachment: 1. Notice of Completion 06 Attachment 1 07 Recording Requested By: City of Palm Springs When Recorded Mail To: Name Kathleen D.Hart,Interim City Clerk Street Address 3200 E.Tahquitz Canyon Way City a State Palm Springs,CA 92262 SPACE ABOVE THIS LINE FOR RECORDERS USE NOTICE OF COMPLETION (CA Civil Code§§8180-8190.8100-8118,9200-9208) NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is an owner of an interest of estate in the hereinafter described real property,the nature of which interest or estate is: fee (e.g.fee,leasehold,joint tenancy,etc.) 2. The full name and address of the undersigned owner or reputed owner and of all co-owners or reputed co-owners are: Name Street and No. City State City of Palm Springs 3200 E.Tahquitz Canyon Way Palm Springs CA 3. The name and address of the direct contractor for the work of improvement as a whole is: St.Francis Electric,P.O.Box 2057,San Leandro,CA 94577 4. This notice is given for(check one): 0 Completion of the work of improvement as a whole. ❑ Completion of a contract for a particular portion of the work of improvement(per CA Civ.Code§8186). 5. If this notice is given only of completion of a contract for a particular portion of the work of improvement(as provided in CA Civ.Code §8186),the name and address of the direct contractor under that contract is: Not Applicable. 6. The name and address of the construction lender,if any,is: Not Applicable. 7. On the 16th day of March .2017 there was completed upon the herein described property a work of improvement as a whole(or a particular portion of the work of improvement as provided in CA Civ.Code §8186)a general description of the work provided: City Project 16-16,Repair and Installation of In-Ground Lighted Crossings 8. The real property herein referred to is situated in the City of Palm Springs County of Riverside State of California,and is described as follows: At various locations with City Right-of-Way Limits per attached Exhibit'A' 9. The street address of said property is: Not Applicable 10. If this Notice of Completion is signed by the owners successor in interest,the name and address of the successor's transferor is: Not applicable I certify(or declare)under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date: By: Signature of Owner or Owner's Authorized Agent-City Engineer for City of Palm Springs Thomas Garcia, City Engineer ©Porter Law Group,Inc.2013 Print Name, and Tide Page I of 2 08 VERIFICATION I, Thomas Garcia state:I am the City Engineer _("Owner',"President", "Authorized Agent","Partner",etc.)of the Owner identified in the foregoing Notice of Completion.I have read said Notice of Completion and know the contents thereof,the same is true of my own knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at Palm Springs (city), CA (state). Signature of Owner or Owner's Authorized Agent Thomas Garcia,City Engineer PROOF OF SERVICE DECLARATION I, declare that I served copies of the above NOTICE OF COMPLETION,(check appropriate box): a. By personally delivering copies to (name(s)and title(s) of person served)at (address), on (date),at M.(time) b. By Registered or Certified Mail,Express Mail or Overnight Delivery by an express service carrier,addressed to each of the parties at the address shown above on (date). C. L By leaving the notice and mailing a copy in the manner provided in§415.20 of the Califomia Code of Civil Procedure for service of Summons and Complaint in a Civil Action. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on (date),at (city), (state). (Signature of Person Making Service) A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. STATE OF CALIFORNIA COUNTY OF On (date), before me, Notary Public(name and title of officer)personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that helshelthey executed the same in hislherftheir authorized capacity(ies), and that by his/her/their signature($) on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PURJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official seal. Page 2 of 2 Signature 09 EXHIBIT "A" Project Location Map TACHr4M IW ss G�Q T IC 6 S F GRANVAVAM dt dt VAWCIM ICR i Z ALEJO RD' i RAMON ROAD �$ 10 CAMINO PAROCELA uy0i 6 G N CAMINO SAN SIMEON ® CAMINO SAN MIGUEL Ism SUNNY DUNES ROAD • PROIECF LOCATHM iQ