HomeMy WebLinkAbout6/7/2017 - STAFF REPORTS PALM SpP
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Cg41FOU City Council Staff Report
DATE: JUNE 7, 2017 CONSENT CALENDAR
SUBJECT: APPROVAL OF PROGRAM SUPPLEMENT AGREEMENT NOS. F045
AND F046, WITH THE STATE OF CALIFORNIA FOR USE OF HIGHWAY
SAFETY IMPROVEMENT PROGRAM (HSIP) FUNDS FOR TRAFFIC
SIGNAL MODIFICATIONS, FEDERAL-AID PROJECT NO. HSIPLN-
5282(047) AND INSTALLATION OF A FLASHING BEACON, FEDERAL-
AID PROJECT NO. HSIPL-5282(048), CITY PROJECT NO. 16-18.
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
Approval of Program Supplement Agreement Nos. F045 and F046 will formally
authorize the reimbursement of up to $479,700 and $66,200 in federal-aid funds for the
Preliminary Engineering (PE) phase of the Traffic Signal Modifications, Federal Aid
Project No. HSIPLN-5282(047), and Installation of a Flashing Beacon, Federal Aid
Project No. HSIPL-5282(048), respectively, combined into one City Project No. 16-18
(the "Project').
RECOMMENDATION:
Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PROGRAM
SUPPLEMENT AGREEMENT NOS. F045 and F046 TO ADMINISTERING
AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 08-
5282F15 WITH THE STATE OF CALIFORNIA, IN THE AMOUNTS OF $479,700
AND $66,200, RESPECTIVELY, FOR USE OF HIGHWAY SAFETY
IMPROVEMENT PROGRAM (HSIP) FUNDS FOR TRAFFIC SIGNAL
MODIFICATIONS, FEDERAL-AID PROJECT NO. HSIPLN-5282(047) AND FOR
INSTALLATION OF A FLASHING BEACON, FEDERAL-AID PROJECT NO.
HSIPL-5282(048), CITY PROJECT NO. 16-18; AND AUTHORIZING THE CITY
MANAGER TO EXECUTE THE AGREEMENTS ON BEHALF OF THE CITY OF
PALM SPRINGS"
ITEM NO. '-
City Council Staff Report
June 7, 2017 - Page 2
Program Supplement Agreement Nos. F045 and F046 (CP 16-18)
STAFF ANALYSIS:
After successfully being awarded HSIP Cycle 7 for a total grant amount of $3,325,200
for City Project 15-32 and continuing the effort to improve the safety of the traveling
public — the Public Works/Engineering Department submitted to Caltrans another round
of applications for federal Highway Safety Improvement Program (HSIP) Cycle 8 funds
to upgrade an additional fourteen (14) traffic signal intersections, inclusive of Caltrans
signals, with the latest in traffic safety equipment, including installation of advanced
dilemma zone detection and upgrading of ADA curb ramps and installation of a flashing
beacon with enhanced delineation for southbound traffic on Gene Autry Trail south of
Salvia Road. The project locations are shown below in Figure 1.
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E U CLU RD W
Flashing Beacon
E A E UELA and Delineation
E STA CHI
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E JO RD
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AHO Ii2 Q KYON WAY - —
E ISiO RD
_ L E RAMO D
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E NY DUNES R
E M UITE AVE ; �+ DI H RE DR
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a iPCANYON OR 0
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Figure 1 02
City Council Staff Report
June 7, 2017 - Page 3
Program Supplement Agreement Nos. F045 and F046 (CP 16-18)
The City's 2 applications were among a limited number of 26 projects awarded funding
in the Riverside/San Bernardino County area (Caltrans District 8) and 2 of only 224
projects awarded statewide - Palm Springs (2 projects), Indio (2 projects) and Cathedral
City (1 project) were awarded HSIP Cycle 8 funding in the Valley. The City was
awarded the full combined grant request of $3,057,500 which is 100% grant funded
(with no required local match) as detailed in the award letter, project listing and E-76s
provided as Attachment 1.
As a condition of award, Caltrans now requires agencies to meet key delivery deadlines.
The City has received its Authorization to Proceed with Preliminary Engineering for the
Project, meeting the first of two milestones per the award letter. As part of Authorization
for Funding, the City of Palm Springs and the State of California is required to enter into
standard agreements in order to receive federal funding.
Program Supplement Agreements— F045 and F046 to Master Agreement 08-5282F15
The Master Agreement is amended by each successive use of federal funds on a
project, and upon authorization or obligation of the use of federal funds on a project, the
City is provided with a "Program Supplement Agreement", or amendment, to the Master
Agreement.
In light of the City's authorization to proceed with the Preliminary Engineering phase of
the Project using federal HSIP funds, Caltrans has submitted to the City approval of
Program Supplement Agreement Nos. F045 and F046. Approval of these agreements
will continue to facilitate the City's use of federal funds for the Project. Copies of
Program Supplement Agreement Nos. F045 and F046 are included in Attachment 2.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines
are required to include a list of classes of projects which have been determined not to
have a significant effect on the environment and which are exempt from the provisions
of CEQA. In response to that mandate, the Secretary for Resources identified classes
of projects that do not have a significant effect on the environment, and are declared to
be categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects
consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor
alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities; therefore, the Traffic Signal Modifications and Flashing
Beacon Installation, City Project No. 16-18, is considered categorically exempt from
CEQA,. A Notice of Exemption will be prepared by staff and filed with the Riverside
County Clerk.
03
City Council Staff Report
June 7, 2017 - Page 4
Program Supplement Agreement Nos. F045 and F046 (CP 16-18)
The Project is funded 100% by federal funds, requiring local oversight by the State of
California, Department of Transportation ("Caltrans"). As a federally funded project, the
Project is subject to environmental review pursuant to the National Environmental Policy
Act ("NEPA"). The successful consultant will be required to obtain the NEPA
clearances necessary for the project. The City will issue a request for proposal on
seeking qualified consultants to perform this task as well as providing final design for
the Project.
FISCAL IMPACT:
Approval of Program Supplement Agreement Nos. F045 and F046 with Caltrans will
formally authorize the disbursement and use of up to $479,700 and $66,200,
respectively in federal-aid funds for the Project. These funds will be allocated to the
Capital Project Fund (Fund 261) accounts.
SUBMITTED
/I IIIA-
Marcus L. Fuller, PA, .E., P.L.S. David H. Ready, Esq., Ph.D
Assistant City Manager City Manager
Thomas Ga cia, P.E.
City Engineer
Attachments:
1. HSIP Award Letter, Project Listing, and E-76s
2. Program Supplement Agreement Nos. F045 & F046
3. Resolution
C4
ATTACHMENT 1
C5
STATE OF CALIFORNIA , LIFORNIA STATE TRA POkTATION A r" ' ' EDMUND r.,BROWN Jr Govem
DEPARTMENT OF TRANSPORTATION
DIVISION OF LOCAL ASSISTANCE
464 West Th Street,M.S.760
San Bernardino,CA 92401 0
PHONE (909)806-3954 Serious drought.
FAX (909)383-4048 Help sw outer!
w .dotca.gov
November 23, 2016
Dear Mr, Savat Khamphou
Senior Civil Engineer
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Dear Mr. Khamphou,
Congratulations! The following project's you submitted for the Highway Safety Improvement
Program (I1SIP) Cycle 8 funding has been selected for implementation:
A lication ID Location Description of Work Project Cost Federall,unds
08—Palm I Vazions t Signal improvement,Dim. 2,686,600 2,686,6�
Springs— 1 a 2 Intersections 7.one protection left turn 3711,1100 370,900
2 Gene Autry phasing
Trail to Salvia Rd. 2 Install Beacon,Delineators
To view the complete statewide project listing, please visit the HSIP website at:
hitp:ilrvww.dot.casov/hq/LocalProgramsZlSIPlprev cycle resuleshun.
So what is next?
1. Program new HSIP projects into the FSTIP:
The Metropolitan Planning Organizations (MPOs)will be informed of the projects being
approved for funding, and the MPOs will program these projects in their FSTIP. Please note
that it is your agency's responsibility to check with your MPO to confirm when the Federal
Highway Administration (FHWA)has approved the programming of your projects. At that
time your agency may submit a request for authorization(RFA) to begin reimbursable work
on the project in accordance with federal-aid project implementation procedures.
While waiting for the projects to be programmed into the FSTIP, your agency is encouraged to
prepare documents required for your first Request for Authorization to Proceed (E-76)with
your first phase of work. For more details regarding project implementation, please review the
'Provide a safe,suslamable,mtegmied and efficient transportation system 6
to enhance Collfarnra's economy and livabilay"
Local Assistance Procedures Manual (LAPM) at
http //www.dot.ca.p_ovlhg/UcalProp-rams/Iamflapm htm
2. Deliver your HSIP projects and meet the delivery milestones per requirements:
For HSIP Cycle 8 projects, the following delivery milestones are required:
• The milestone of E-76 with Preliminary Engineering is met by September 30, 2017; and
•The milestone of E-76 with Construction is met by December 31, 2019.
Caltrans will track the delivery of these HSIP projects. For delivery reports, consequence
of not meeting the delivery requirements, exceptions, time extensions and other details,
please visit hJ/www.dot.ca.gov/hc�/IacalProerams/HSIP/delivery status.htm.
Important: Use EPSP to deliver the projects
Key: Local agencies can and should use the Expedited Project Selection Procedures
(EPSP) to deliver their HSIP projects in advance of the FSTIP program year.
Given that a HSIP safety project is programmed in the FSTIP as lump-sum (i.e. not
programmed by phases), it is quite often that the actual year of one or more phases will
be different from the program year in the FSTIP. When this occurs, local agencies are
allowed and encouraged to request for E-76s in any year, using the Expedited Project
Selection Procedures(EPSP). The fact that a local HSIP project is not programmed in a
given year should NOT hinder the local agency from requesting for authorization in that
year, if the local agency is ready to start the work for a project phase. This understanding
is especially important in meeting the delivery requirements of the local HSIP projects.
For the specifics of using the EPSP,please visit
http:l/www.dot.ca,.Vv/hq/LocalProtirams/HSIPZdelivery status.htm_
If you have questions, please feel free to contact Albert Vergel de Dios at (909) 806-3944, or at
albert.vergel.de.dios@dotca.gov
Sincerely,
Sean Yeung
District Local Assistance Engineer
"Provide a safe.snsiuinable,integrated and eftieni transportation system fl '7
toenhame California's eeonomc and livability" V r
CantonsI cal Asanum, sorted by Caltrans Datrld/Agem,Name
Approved Project List for Highway Safety Improvement Program(HSIP)Cycle 8
Unique
aledI original Application to Gstrict Agency Name MPD Location artwork De nolwerk FCast Federal Funds
Project lD District s° .Ja
H6417-054 W-WTfltier-2 ] Whitler SCAG La Sums Darya from Miter Boulevard(Slate Route 72)to Con s re new sidewalks and ADA conspllard nheetchair
Youngwood Dnve adjacent to La Same High Schad. mps;install new centerlim striping,Class II Bike $ 134,000 S 120,600
Lams,Sherrow pavement markings 8 Signing,
1 B 7455 07-Wh4tier-3 7 Whittier SCAG Twenty-mo(22)vanous locations d guard rails within he Cdy of Upgrade guardrails. $ 363.000 $ 363,000
W fin.
Install advanced!dilemme zona delection am countdown
HB-08-001 06Lethedrel City-1 8 Cathedral City SCAG Twenty(20)in[ersectlons throughout the City of CalMtrei City. Install
signal bonds. $ 1,8]4.000 $ 1,874,000
118-09-002 084hirw Hills-1 a Chino Has SCAG Fortysix(48)signalized intersections throughout he City of aim Hills. Instal signalized timer am pedestrian countdown heads. S 114,400 $ 114.400
Retrofit existing traditional pedesMarl crossings"th
Ha-08-003 08-EasNale-1 8 EasHale SCAG Forty-six(46)Intersections throughout the City of Eastvale. Countdown Pedestrian Signals at fodys x(46)locations and $ 250.000 S 206,500
install audible APS Controller Units at hventy-two(22)
locations.
Three(3)uncontrolled four-way stop intersections and Ma(2) Upgrade intersection am crosswalk pavement spankings,install
HB-0&004 OB-Grand Terrace-1 8 Gram Terms, SCAG signalized intersections along M.Vernon Avenue. advanced speed feadbark warning signs, and install segment E lYi.700 E 4W.700
lighting.
Signalized intersections on the fdloaing corridors'.Cranston Ave,
HB-08A05 Milemel-1 a Hemet SCAG Domenlgoni Pkwy,Iarby St Latham Ave,Lyon Ave,Sanderson Install LED Iumlnalre safety lighting and pedestrian countdown $ 985,900 $ 985,900
Ave,Stale St.and Stetson$I;Mountain Ave E Soboba St, signal beads.
Warren Rd S Muster
HB-08-006 OB-HlgMend-1 8 Highland SCAG Intersection d Palm Avenue antl Cypress Street. Install Traffic Signal. $ 257,600 $ 231,840
H8484,07 084ndl 8 Indio SCAG Twemyone(21)irdersscaons throughout M City W India. Install signal timers and pedestrian couradown heatls. $ 250,000 S 2W,000
Construct Road Diet(reduce travel lams from four to Iwo with
11B-0B-0OB 0&Indio4i 8 Wolin SCAG Avenue 44 from Monroe Street to Palo Verde Avenue. a two-way left turn lane,and install bike lanes and space for $ 366,800 $ 330,120
street parking).
HB-081109 betake Elsimre-1 8 Lake Brims SCAG Eight(8)intersections throughout the city. Instal advanced dilemma zpre deduction flashing warning $ U543M $ 825,300
beacons,and left turn phasing.
Signalized intersections on he ldmmng wmdom Mumeta
1-111 8 010 0&Mendeu-1 8 Menifee SCAG Ronal,Menifee Road,Newport Road,Goetz Road,Hem Rom, Instal pedestrian coumtbwn signal heads.APS push butmns. $ 936.700 S 936 700
McCall Boulevard.La panne Road Antelope Road,and Scott ADA-compliant curb rasps and aossvrelk striping.
Road.
11848-011 08-Morem Valley-1 8 Moreno Valley SCAG Cuyv4tle locations. Upgrade existing guardrails. $ A9900 $ 779,900
1-18-0OM12 08-Morem Valley-2 8 Monam Valley SCAG Seven locations citywide. Upgrade existing marked crosswalks on edenals. $ 250,000 S 250,000
HB-08-013 08-Mmem Valley3 8 Moreno Valley SCAG Li sselle Sheet tram south city limit to College Dnve. Install high4riction surface treatment at spot locations;install S 522,300 $ 522.300
speed control system on ten(10)signalized intersections.
118-08914 00-Palm Spri 8 Palm Springs SCAG Fourteen(14)!memo.throughout the city. Mo(Sfy traffic signal for Improved vleid'lity,install advancedE 2.6�.800 E 2,8%,600
dilemma zone defection,and add protected left-cum phasing
HB-0e-016 08-Palm Springs-2 B Palm Springs SCAG one Autry Tral from Salvia Road to 16DO it south W Silvis Road. Install flashing beacon and delineations. $ 3m,900 E 3]0.800
CZ
November 21,2016
to of 24
STATE OF CALIFORNIA—BUSMESS_TRANSPORTATION AND HOUSING AGENCY EDMUND G.BROWN Sr ovemor
DEPARTMENT OF TRANSPORTATION
DIVISION OF PLANNING AND LOCAL ASSISTANCE
464 W.4" STREET,6^Floor,MS-760
SAN BERNARDINO,CA 92401-1400
PHONE (909)383-4030 Flezyoarpower!
FAX (909)383-5936 Be energy efficient!
TTY 711
w Aot.c gov/dirt&
April 11, 2017
08-RIV-OPSP
HSIPLN-5282(047)
Marcus Fuller PE Modify Traffic Signal,
City Engineer/Assistant City Manager Install Advanced Dilemma
City of Palm Springs Zone detection and protected
3200 E. Tahquitz Canyon Way Left-tum phasing
Palm Springs, CA 92262 Citywide
Dear Mr. Fuller:
We have reviewed and processed your obligation submittal for the above-referenced project
through Caltrans Headquarters and the Federal Highway Administration(FHWA). You are
hereby authorized to begin the Preliminary Engineering phase of your project. Enclosed is a
copy of the authorizing document(E-76) for your records.
If you plan to utilize private/outside consultant services,please be reminded of the Consultant
Selection and Audit Process as outlined in Chapter 10 of our Local Assistance Procedures
Manual (LAPM).
If you have any questions, please call me or Alberto Vergel de Dios of my staff at(909) 806-
3944.
Sincerely,
S—� ---
Sean Yeung, P.E.
District Local Assistance Engineer
Attachment: E-76 SEQ I
c: Grace Alvarez, RCTC
Savat Khamphou, City of Palm Springs
George Farago, City of Palm Springs
"Callrans improves mobility across California" 09
AUTHORIZATION I AGREEMENT SUMMARY-(E-76)
FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TRANSPORTATION
DIA LOCATOR: 08-RIV-0-PSP PROJECT LOCATION:
PREFIX: HSIPLN VARIOUS LOCATIONS THROUGHOUT THE CITY OF PALM SPRINGS
PROJECT NO: 5282(047) TYPE OF WORK:
SEQ NO: 1 MODIFY TRAFFIC SIGNALS FOR IMPROVED VISIBILITY,ADVANCED DILEMMA PREV AUTH/AGREE DATES:
STATE PROJ NO:0817000118L-N FED RR NO'S: PE.
AGENCY: PALM SPRINGS PUC CODES: RAN:
ROUTE: PROJ OVERSIGHT:ASSUMEDILOCAL ADMIN CON:
DISASTER NO: ENV STATUS/DT: SPR:
TIP DATA RW STATUS/DT: MCS:
MPO: SCAG INV RTE: OTH:
FSTIP YR: 16/17 BEG MP:
STIP REF: 200-70OD-1052 END MP:
FSTIP ID NO: SCAGO15
BRIDGE NO:
PROG CODE LINE NO IMPV TYPE FUNC SYS URBAN AREA URB/RURAL DEMO ID
Z530 10 15
FUNDING SUMMARY
PHASE PROJECT COST FEDERAL COST AC COST
PREY.OBLIGATION $0.00 $0.00 $0.00
PE THIS REQUEST $479,700.00 $479,700.00 $0.00
SUBTOTAL $479,700.00 $479,700.00 $0.00
PREY.OBLIGATION $0.00 $0.00 $0.00
RIW THIS REQUEST $0.00 $0.00 $0.00
SUBTOTAL $0.00 $0,00 $0.00
PREY.OBLIGATION $0.00 $0.00 $0.00
CON THIS REQUEST $0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00
PREY.OBLIGATION $0.00 $0.00 $0.00
OTH THIS REQUEST $0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00
TOTAL: $479,700.00 $479,700.00 $0.00
STATE REMARKS
03/08/2017 SEQ 1.This is a request for Preliminary Engineering ftrndirg using Highway Safety Improvement Program(HSIP)funds to modify traffic signal for improve Aslbgity,Install advanced dilemma zone detection,and
add protected left-lum phasing at fourteen(14)intersections throughout the City.Cycle 8 HSIP unique ID H8-08-014 was released on 11/21/2016 and Is programmed In SCAG's 2017 FTIP amendment no.2
approved on 02J2V2017.Maximum reimbursement is at 100%on a pro-rats basis.
1.Hwy 111 and Tram Way
2.N.Indian Canyon Drive and San Ralaal Drive
3.N.Indian Canyon Drive and E.Vista Chino
4.E.Vista Chino and N.Sunrise Way
5.E.Vista Chino and Gene Autry Trail
6.E.Vista Chino and Clubhouse View Drive
7.N.Indian Canyon Drive and Tachevah Drive
8.S.Palm Canyon Drive and E.Ramon Road
9.E,Ramon Road and S.Farrell Drive
10.E.Ramon Road and Vella Road
0312WO17 This is a request for preliminary engineering funding to modify traffic signals for batter visibility,Implement"dilemma zone"proteClOn,and add protected left-turn phasing at 14 intersections located throughout the
O
City of Palm Springs using Highway Safety and Improvement Program(HSIP)funds awarded on 11/21/16 as a HSIP Cycle 8 project and programmed for FY 19-201n Amendment#2 approved on 2121/17 to
SCAG%2017 FTIP and EPSP'd to FY 16-17 on 3/23/17. Federal funding is capped at$2,688,600 for all phases of work with a maximum reimbursement ratio of 100%for countermeasures. Reimburse wlth
ZS30 HSIP funds at 100%on a pm rate reimbursement basis up to the federal amount shown for preliminary engineering. Cycle 8 HSIP ID#H8-08-014.
FEDERAL REMARKS
AUTHORIZATION
AUTHORIZATION TO PROCEED WITH REQUEST:PRE PREPARED IN FADS BY:VERGEL DE DIGS,ALBERTO ON 2017-03-23 806-3944
FOR:PRELIMINARY ENGR. REVIEWED IN FADS BY:LOUIE,PATRICK ON 2017-M-28 653-7349
DOCUMENT TYPE:AAGR SUBMITTED IN FADS BY:LOUIE,PATRICK ON 2017-03-28 FOR CALTRANS
PROCESSED IN FADS BY:FOGLE,JERILYNN ON 2017-03-28 FOR FHWA
E-76 AUTHORIZED DATE IN FMIS BY:ROBERTO RODRIGUES ON 2017-04-0519:16:19.0
SIGNATURE HISTORY FOR PROJECT NUMBER 5282(047)AS OF 041OB/2017
FHWA FMIS SIGNATURE HISTORY
MOD# SIGNED BY SIGNED ON
0 JERILYNN FOGLE 03131/2017
MKIA MARTIN-YAMBO 03/31/2017
ROBERTO RODRIGUES 04/05/2017
FHWA FMIS 3.0 SIGNATURE HISTORY
CALTRANS SIGNATURE HISTORY
DOCUMENT TYPE SIGNED BY SIGNED ON
AUTH/AGREE LOUIE,PATRICK 03/28/2017
F�
H
STATE OF CALIFORNIA--BUSINESS,TRANSPORTA AGENCY
DEPARTMENT OF TRANSPORTATION
DIVISION OF PLANNING AND LOCAL ASSISTANCE
464 W.4T STREET,6`^Floor,MS-760
SAN BERNARDINO,CA 92401-1400
PHONE (909)383-4030 FlexYoaP owerl
FAX (909)383-5936 Be energyeffici¢nt.l
TTY 711
www.dot.ca.gov/dist8/
April 11, 2017
08-RIV-OPSP
HSIPL -5282(048)
Marcus Fuller PE Install Flashing Beacon and
City Engineer/Assistant City Manager Delineators at
City of Palm Springs Gene Autry Trail from
3200 E. Tahquitz Canyon Way Salvia Road to 1,600 feet
Palm Springs, CA 92262 South of Salvia Road
Dear Mr. Fuller:
We have reviewed and processed your obligation submittal for the above-referenced project
through Caltrans Headquarters and the Federal Highway Administration (FHWA). You are
hereby authorized to begin the Preliminary Engineering phase of your project. Enclosed is a
copy of the authorizing document(E-76) for your records.
If you plan to utilize private/outside consultant services,please be reminded of the Consultant
Selection and Audit Process as outlined in Chapter 10 of our Local Assistance Procedures
Manual (LAPM).
If you have any questions,please call me or Alberto Vergel de Dios of my staff at(909) 806-
3944.
Sincerely,
Sean Yeung, P.E.
District Local Assistance Engineer
Attachment: E-76 SEQ 1
c: Grace Alvarez, RCTC
Savat Khamphou, City of Palm Springs
George Farago, City of Palm Springs
"Caltrans improves mobility across California" + 7
� L
AUTHORIZATION/AGREEMENT SUMMARY-(E-76)
FEDERAL AID PROGRAM CALIFORNIA DEPARTMENT OF TRANSPORTATION
DIA LOCATOR: D8-RIV-0-PSP PROJECT LOCATION:
PREFIX HSIPL GENE AUTRY TRAIL FROM SALVIA ROAD TO 1,6DO FEET SOUTH OF SALVIA ROAD
PROJECT NO: 5282(046) TYPE OF WORK:
SEQ NO: 1 INSTALL FLASHING BEACON AND DELINEATORS PREY AUTH/AGREE DATES:
STATE PROJ NO:08170D0I 19L-N FED RR NO'S: PE;
AGENCY: PALM SPRINGS PLC CODES: wry;
ROUTE: PROJ OVERSIGHT:ASSUMEDILOCAL ADMIN CON:
DISASTER NO: ENV STATUS 1 DT: SPR:
TIP DATA RW STATUS/DT: MCS:
MPO: SCAG INV FITE: OTH:
FSTIP YR: 16/17 BEG MP:
STIP REF: 200-7D00-1052 END MP:
FSTIP ID NO: SCAG016
BRIDGE NO:
PROG CODE LINE NO IMPV TYPE FUNC SYS URBAN AREA URB/RURAL DEMO ID
ZS30 10 15
FUNDING SUMMARY
PHASE PROJECT COST FEDERAL COST ACCOST
PREV.OBLIGATION $0.00 $0.00 $O.OD
PE THIS REQUEST $66,200.00 $66,200.00 $0.00
SUBTOTAL $66,200.00 $66,200.00 $0.00
PREV.OBLIGATION $0.00 $0.00 $0.00
R/W THIS REQUEST $0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00
PREV.OBLIGATION $D.00 $0.00 $0.00
CON THIS REQUEST $0.00 $0.00 $0.00
SUBTOTAL $0.00 $0.00 $0.00
PREV.OBLIGATION $0.00 $0.00 $0.00
OTH THIS REQUEST $0.00 $0.00 $0.00
SUBTOTAL $0.00 $DAO $0.00
TOTAL: $68,200.00 $66,200.00 $0.00
STATE REMARKS
03M8/2017 SEQ 1 .This is a request for Preliminary Engineering funding using Highway Safety Improvement Program(HSIP)funds to Install flashing beacon and delineators at Gene Autry Trail from Salvia Road to 1,6D0
feel South of Salvia Road.Cycle 8 HSIP unique ID HB-08-015 was released on 11/21/2016 and is programmed in SCAG's 2017 FTIP amendment no.2 approved on 02121/2017.Maximum reimbursement Is at
100%an a pro-rata basis.
03/2812017 This Is a request for preliminary engineering funding to Install a flashing beacon and delineators on Gene Autry Trail south of 1-10 from Salvia Road to 1,600 feet south of Salvia Road in the City of Palm Springs
using Highway Safety and Improvement Program(HSIP)funds awarded on 11/21/16 as a HSIP Cycle 8 project and programmed for FY 19-20 In Amendment#2 approved on 2121117 to SCAG^s 2017 FTIP and
EPSP'd to FY 16-17 on 12/06/17. Federal funding is capped at$370,9DO for all phases of work with a maximum reimbursement ratio of 100%for countermeasures. Reimburse with ZS30 HSIP funds at 100%on
a pro rate reimbursement basis up to the federal amount shown for preliminary engineering. Cycle 8 HSIP ID#H8.08.015.
FEDERAL REMARKS
1-+
W
AUTHORIZATION
AUTHORIZATION TO PROCEED WITH REQUEST:PRE PREPARED IN FADS BY:VERGEL DE DIOS,ALBERTO ON 2017-03-23 8063944
FOR:PRELIMINARY ENGR. REVIEWED IN FADS BY:LOUIE.PATRICK ON 2017.03-28 653-7349
DOCUMENT TYPE:AAGR SUBMITTED IN FADS BY:LOUIE,PATRICK ON 2017-03-28 FOR CALTRANS
PROCESSED IN FADS BY:FOGLE,JERILYNN ON 2017-03.30 FOR FHWA
E-76 AUTHORIZED DATE IN FMIS BY:ROBERTO RODRIGUES ON 2017-04-0619:15:27.0
SIGNATURE HISTORY FOR PROJECT NUMBER 5282(048)AS OF 04/06/2017
FHWA FMIS SIGNATURE HISTORY
MOD# SIGNED BY SIGNED ON
0 JERILYNN FOGLE 0 313 112 01 7
ZYLKIA MARTIN-YAMBO 03/31/2017
ROBERTO RODRIGUES 0 410512 01 7
FHWA FMIS 3.0 SIGNATURE HISTORY
CALTRANS SIGNATURE HISTORY
DOCUMENT TYPE SIGNED BY SIGNED ON
AUTH/AGREE LOUIE,PATRICK 03/28/2017
A.
ATTACHMENT 2
15
STATE OF CALIFORNIA-CAUFORNIA STATE TRANSPORTATION AGENCY EDMUND G.BROWN Jr.,Governor
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O.BOX 942874,MS#1
Sacramento,CA 94274-0001
TTY 711
(916)664-3883 ,, File :0&RN-O-PSP
Fax(916)664-2408
__..: HSIPLN-5282(047)
Apr l 24, 2017 Fourteen intersections throughout
the City
Mr Marcus Fuller
City Engineer/Assistant City Manager
City of Palm Springs
3200 E.Tahqultz Canyon Way
Palm Springs, CA 92262
Attn: Mr. Savat Khamphou
Dear Mr Fuller.
Enclosed are two originals of the Administering Agency-State Agreement No. 08-5282F15. The Master Agreement
has been revised to incorporate the various changes in regulations and policies.
Please sign both copies of the Master Agreement and return them to this office,Office of Local Assistance-MS within
60 days from the date of this letter. if the signed Agreements are not received back in this office within 60 days, this
agreement will be rescinded. Alterations should not be made to the agreement language. ATTACH YOUR LOCAL
AGENCY'S CERTIFIED AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE OFFICIAL AUTHORIZED
TO EXECUTE THE AGREEMENT ON THE AGENCY'S BEHALF. A fully executed copy of the agreement will be
returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed untl the agreement is
fully executed.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
AM AMBROSINI,Acting Chief
Office of Project Implementation -South
Division of Local Assistance
Enclosure
c: DLA AE Project Files
(08)DLAE-Sean Yeung
16
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 04/2014017 EA No:
DIVISION OF ACCOUNTING D CO RT: 08-RIV-0-PSP
LOCAL PROGRAM ACCOUNTING BRANCH Projec[No: HSIPLN-5282(047)
Adv Project Id: 0817000118
Attention: City of Palm Springs Period of Performance End Date: OIV3112020
Agreement End Date: 05/31/2022
FIN RKTA OR TOTALCWOF FEDERALPART.
LUMP SUN WORK COST
zM
Agency Preliminary Engineering PM Rem 34TB.TOa. $479.700. 180J00% 84M780.00 sc. sa
Totals:
�anidpation Rafio: 100.00% This Finance Letter Was created based on specific financial Information provided by the responsible local agency.The following
encumbrance history Is prepared by Local Assistance Accounting Office and is provided here for local agencys information and action.
Signature: .m.._ zs C4 For questions regarding finance latter,contact
Tille: HO Local Assistance Area Engineer Printed Name: Patrick Louie
Telephone Na (916)653-7349
Remarks: Cede 8 HSIP ID HMS-014. Based On City submitted Finance Letter dated 02/07117. Reimbursement ratio s 100%for safety countermeasures.
ACCOUNTING INFORMATION HSIPLN32e21MY)
Cooperative Work Agreement
t
ADV PriDJECT ID STATE PROD. FEDIarA7E
AppROP ENCUMBRANCE APPROP EXPENbrURE FNCt1AISRANCE REVERSION APPROVED E%PUTATON
UNITAMOUNT YEAR AMOUNT BALANCE GATE AMOUNT DATE
OBt]DBB1/S i /]1D1F T']Rf0070.A46 ..�F �.��f1fl.T0000� i81Y i SS 00� N79.78000 i SBr30192 ..ryuwµ.. l�
I^�
Page 1 of 1
PROGRAM SUPPLEMENT NO. F045 Adv Project ID Date: April 10,2017
to 0817000118 Location: 08-RIV-0-PSP
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: HSIPLN-5282(047)
FOR FEDERAL-AID PROJECTS NO 08-52821`15 E.A.Number.
Locode: 5282
This Program Supplement hereby adopts and incorporates the Administering Agency-Stale Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 11/14/16 and Is subject to all the terms and
conditions thereof.This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT,the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
PROJECT LOCATION:
Fourteen intersections throughout the City
TYPE OF WORK: Upgrade signals for visibility, advanced dilemma zone detection, and LENGTH: O.O(MILES)
protected left-turn phasing
Estimated Cost _ Federal Funds_ Matching Funds —
j ZS30 $479,700.00 LOCAL ( OTHER
$479,700.00; $O.0� $0.00
CITY OF PALM SPRINGS STATE OF CALIFORNIA
Department of Transportation
By By —
Title Chief, Office of Project Implementation
Date ---- Division of Local Assistance
Attest - Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date S479.700.00
Chapter Statutes Item Year ( Program 6C Category Fund Source AMOUNT
I
Program Supplement 08-5282Fi5-F045-ISTEA Page 1 of 6 i
STATE OF CALIFORNIA.DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF(REV 01t2010)
TO ATE CONTROLLER'S OFFICE
DATE PREPARED PROJECT NUMBER
Claims Audits 411112017 0817000118
3301 "C"Street,Rm 404 REOUISITION NUMBER I CONTRACT NUMBER
Sacramento,CA 95816 ROS-2660-081700000532-1
FROM.
Department of Transportation
SUBJECI
Encumbrance Document
VENDOR/ LOCAL AGENCY.
CITY OF PALM SPRINGS
$479r700.00
PROCUREMENTTYPE.
Local Assistance
CHAPTER STATUTES ITEM YEAR PECJPECT TASKISUSTASK AMOUNT
23 2016 2660-102-0890 2016/2017 2030010550 2620/0420 $479,7W00
TOTAL CONTRACT AMOUNT $479,700.00
ADA Notice Far ftividWIS with sensory dmabdbw Iris document Is available in aaemate formals For mforma4an,fall(915)654-6410 of TDD(916)-3680 or wile
Records and Farms Managemem-1120 N Slreel,MS-69,Sacramento,CA 95814
� 9
08-RIV-0-PSP 0411012017
HSIPLN-5282(047)
SPECIAL COVENANTS OR REMARKS
1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. STATE and ADMINISTERING AGENCY agree that any additional funds which might
be made available by future Federal obligations will be encumbered on this PROJECT by
use of a STATE-approved "Authorization to Proceed" and Finance Letter.
ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will
be limited to the amounts obligated by the Federal Highway Administration.
D. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer within 60 days of project contract award and prior to
the submittal of the ADMINISTERING AGENCY S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
E. ADMINISTERING AGENCY agrees, as a minimum, to submit Invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend future
authorizations/obligations for Federal aid projects, or encumbrances for State funded
projects, as well as to suspend invoice payments for any on-going or future project by
ADMINISTERING AGENCY if PROJECT costs have not been invoiced by
ADMINISTERING AGENCY for a six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
F. Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
Program Supplement 08.5282F15-F045-ISTEA Page 2 of 6 Q
08-RIV-0-PSP 04/10/2017
NSIPLN-52820471
SPECIAL COVENANTS OR REMARKS
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to cant' out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
G. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the uniiquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
H. As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Exclusion List. Exclusions can be
found at www.sam.gov.
2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and
procedures (including those set forth in the Local Assistance Procedures Manual and the
Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL
ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of
Program Supplement 08-5282F15-F045-ISTEA Page 3 of 6 21
08-RIV-0-PSP 04110/2017
HSIPLN-528210471
SPECIAL COVENANTS OR REMARKS
Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable
federal laws, regulations, and policy and procedural or instructional memoranda, unless
otherwise specifically waived as designated in the executed project-specific PROGRAM
SUPPLEMENT.
B. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes
the address of ADMINISTERING AGENCY and shall be formatted in accordance with
LOCAL ASSISTANCE PROCEDURES.
C. ADMINISTERING AGENCY must have at least one copy of supporting backup
documentation for costs incurred and claimed for reimbursement by ADMINISTERING
AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup
documentation with invoices if requested by State. Acceptable backup documentation
includes, but is not limited to, agency's progress payment to the contractors, copies of
cancelled checks showing amounts made payable to vendors and contractors, and/or a
computerized summary of PROJECT costs.
D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central
Service Cost Allocation Plans and related documentation are to be prepared and provided
to STATE (Caltrans Audits & Investigations) for review and approval prior to
ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each
fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be
prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of
the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures
established by STATE.
E. STATE will withhold the greater of either two (2) percent of the total of all federal funds
encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING
AGENCY submits the Final Report of Expenditures for each completed PROGRAM
SUPPLEMENT PROJECT.
F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and
subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its
contractors and subcontractors claimed for reimbursement or as local match credit shall
not exceed rates authorized to be paid rank and file STATE employees under current
State Department of Personnel Administration (DPA) rules. If the rates invoiced by
ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is
responsible for the cost difference, and any overpayments inadvertently paid by STATE
shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty
(30) days of such invoice.
G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.
H. ADMINISTERING AGENCY agrees, and will assure that its contractors and
subcontractors will be obligated to agree, that Contract Cost Principles and Procedures,
Program Supplement 08-5282F15-F045-ISTEA Page 4 of 6 2 2
08-RIV-"SP 041101201T
HSIPLN-5282(047)
SPECIAL COVENANTS OR REMARKS
48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be
used to determine the allowability of individual PROJECT cost items.
I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply
with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures,
Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381
(non-A&E services), and other applicable STATE and FEDERAL regulations.
J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or
credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200,
23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL
regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.
K. STATE reserves the right to conduct technical and financial audits of PROJECT
WORK and records and ADMINISTERING AGENCY agrees, and shall require its
contractors and subcontractors to agree, to cooperate with STATE by making all
appropriate and relevant PROJECT records available for audit and copying as required
by the following paragraph:
ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and
subcontractors, and STATE shall each maintain and make available for inspection and
audit by STATE, the California State Auditor, or any duly authorized representative of
STATE or the United States all books, documents, papers, accounting records, and other
evidence pertaining to the performance of such contracts, including, but not limited to, the
costs of administering those various contracts and ADMINISTERING AGENCY shall
furnish copies thereof if requested. All of the above referenced parties shall make such
AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their
respective offices at all reasonable times during the entire PROJECT period and for three
(3) years from the date of submission of the final expenditure report by the STATE to the
FHWA.
L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and
maintain a financial management system and records that properly accumulate and
segregate reasonable, allowable, and allocable incurred PROJECT costs and matching
funds by line item for the PROJECT. The financial management system of
ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to
Generally Accepted Accounting Principles, enable the determination of incurred costs at
interim points of completion, and provide support for reimbursement payment vouchers or
invoices set to or paid by STATE.
M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single
Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal
year of the Catalogue of Federal Domestic Assistance,
N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS
adopting the terms of this AGREEMENT in the schedule of projects to be examined in
Program Supplement 08-5282F15-F045-ISTEA Page 5 of 6
" 3
08-RIV-0-PSP 04/1 0/2017
HSIPLN-5282(047)
SPECIAL COVENANTS OR REMARKS
ADMINISTERING AGENCY's annual audit and in the schedule of projects to be
examined under its single audit prepared in accordance with 2 CFR, Part 200.
O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000,
construction contracts over $10,000, or other contracts over $25,000 [excluding
professional service contracts of the type which are required to be procured in
accordance with Government Code sections 4525 (d), (e) and (f)j on the basis of a
noncompetitive negotiation for work to be performed under this AGREEMENT without the
prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if
intended as local match credit, must meet the requirements set forth in this AGREEMENT
regarding local match funds.
P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this
AGREEMENT shall contain provisions B, C, F, H, 1, K, and L under Section 2 of this
agreement.
3. In the event that right of way acquisition for or construction of this project of the initial
federal authorization for preliminary engineering is not started by the close of the tenth
fiscal year following the fiscal year in which the project is authorized, the
ADMINISTERING AGENCY shall repay the Federal Highway Administration through
Caltrans the sum of Federal funds paid under the terms of this agreement.
Program Supplement 08-5282F15-F045-ISTEA Page 6 of 6
LQ
STATE OF CALIFORNIA-CALIFORNIA STATE TRANSPORTATION AGENCY EOMUNO G.BROWN Jr.,Governor
,... --- --.—
DEPARTMENT OF TRANSPORTATION
Division of Local Assistance
1120 N STREET
P.O.BOX 942874,MS#1
Sacramento,CA 94274-0001
TTY 711
(916)654-3883
Fax(916)654-2408 File:08-RIV-0-PSP
HSIPL-5282(048)
April 24, 2017 Gene Autry Trail from Salvia Road
to 1,600 feet south of Salvia Road
Mr Marcus Fuller
City Engineer!Assistant City Manager
City of Palm Springs
3200 E.Tahquitz Canyon Way
Palm Springs, CA 92262
Attn: Mr.Savat Khamphou
Dear Mr Fuller.
Enclosed are two originals of the Administering Agency-State Agreement No. 08-52821715. The Master Agreement
has been revised to incorporate the various changes in regulations and policies.
Please sign both copies of the Master Agreement and return them to this office, Office of Local Assistance-MS1 within
60 days from the date of this letter. If the signed Agreements are not received back in this office within 60 days, this
agreement will be rescinded. Alterations should not be made to the agreement language. ATTACH YOUR LOCAL
AGENCY'S CERTIFIED AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE OFFICIAL AUTHORIZED
TO EXECUTE THE AGREEMENT ON THE AGENCY'S BEHALF. A fully executed copy of the agreement will be
returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed unit the agreement is
fully executed.
Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer.
Sincerely,
f pDAM AMBROSINI,Acting Chief
"Office of Project Implementation-South
ivision o Division Local Assistance
Enclosure
c: DiA AE Project Files
(08) DLAE-Sean Yeung
25
DEPARTMENT OF TRANSPORTATION FINANCE LETTER Date: 04/20/2017 EA No:
DIVISION OF ACCOUNTING D_CO RT. OB�tIV-t}p5P
LOCAL PROGRAM ACCOUNTING BRANCH Project NO: HSIPL5282(04B)
Adv Project Id: 0817000119
Attention: City of Palm Springs Period of Performance End Date: 08131/2020
Agreement End Date: 05131/2022
,r PRO RATA OR TOTAL COST OF FEDERAL PAW,
LUMP BUM WORK COST zS 7
l
Agency Preliminary Engineering Pw RT tea.lee sse,mo: too ""'"'"""sea;xaaa ®--`"'ic`" SOAK
-------------
t
Totals: -. _. we M7
__15
_ .__�......
'arlicpation Ratio: 100.00% This Finance Letter was created based on specific financial information provided by the responsible local agency.The fotiowng
encumbrance history is prepared by Local Assistance Acon mUng Office and Is provided here for local agenrys information and action.
Signature: ��/ i ( � Al D ,} For questions regarding finance letter.Contact:
Title: HO Local Assistance Area Engineer Printed Name: Patrick Lolue
Telephone No: (916)653.7349
Remarks: Cycle 8 HSIP ID H8-08-015. Based on City submitted Finance letter dated 02/O8I2017 Reimbursement ratio-100%for safety countermeasures
ACCOUNTING INFORMATION HSIPL82924e19)
Cooperative Work Agreement
In APFROP. ENCUMBRANCE APPROP EXPENDITURE ENCULBRANCE REVERWDN APPROVED EXPIRATION
ADV. PROJECTUWT STALE PROD FEOIBTATE AMOUNT YEAR AMOUNT BALANCE DATE AMOUNT DATE
fM17000118 17102E 21g0018550 F 7 f8&2118J1a�y4 1817 _..T. - ----]000 f8S38000 E�W3N22
Page 1 of 1
PROGRAM SUPPLEMENT NO, F046 Adv Project ID Date: April 10,2017
to 0817000119 Location: 08-RIV-0-PSP
ADMINISTERING AGENCY-STATE AGREEMENT Project Number: HSIPL-5282(048)
FOR FEDERAL-AID PROJECTS NO 08-5282F15 E.A. Number-
- _ Locode: 5282 460
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid
which was entered into between the Administering Agency and the State on 11/14/16 and Is subject to all the terns and
conditions thereof.This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT,the Administering Agency accepts and will comply with the special
covenants or remarks set forth on the following pages.
-..v . ..-----
PROJECT LOCATION.
Gene Autry Trail from Salvia Road to 1,600 feet south of Salvia Road
TYPE OF WORK: Flashing beacon and delineators LENGTH:0.3(MILES)
Estimated Cost -�
Federal Funds Matching Funds
ZS30 $66,200.00 LOCAL OTHER
$66,200.00 $0.0c $0.00
CITY OF PALM SPRINGS STATE OF CALIFORNIA
Department of Transportation
By ---- ..._ _ By
Title — Chief, Office of Project Implementation
Date
Division of Local Assistance
Attest -_-----_-_.- _
Date ............. __...__._.
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date $66.200.00
Chapter Statutes Item Year Program�— BC Category —Fund Source AMOUNT
I I
Program Supplement 08.5282F15-F046.ISTEA Page 1 of 6 47
STATE OF CALIFORNIA.DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF(REV.01/201D)
Pagp_I �rl
TO STATE CONTROLLER'S OFFICE DATE PREPARED. PROJECT NUMBER.
Claims Audits 4111f2017 D817000119
3301"C"Street,Rm 404 REOUISnK1N NUMBER r CONTRACT NUMBER
Sacramento,CA 95816 RCIS-2660-081700000534-1
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR LOCAL AGENCY
CITY OF PALM SPRINGS
$66.200.00
PROCUREFMNT TYPE
Local Assistance
CHAPTER STATUTES ITEM YEAR PEC/PECT TASKISUSTASK AMOUNT
23 2016 2660-102-0890 2016-2017 2030010550 2620/0420 $66,200,00
TOTAL CONTRACT AMOUNT $66,200.00
ADA NOtiCe For Individuals vnth sensory disabilities,this document is available in alternate formals.Forrnformallon,urk(915)554.6410 of TDD(916),3890 orwrits
Records and Forms Management,1120 N Sheel.MS-89,Sacrament.CA M14..
08-RIV-0-PSP 0411012017
HSIPL-5282(048)
SPECIAL COVENANTS OR REMARKS
1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
C. STATE and ADMINISTERING AGENCY agree that any additional funds which might
be made available by future Federal obligations will be encumbered on this PROJECT by
use of a STATE-approved "Authorization to Proceed" and Finance Letter,
ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will
be limited to the amounts obligated by the Federal Highway Administration.
D. Award information shall be submitted by the ADMINISTERING AGENCY to the
District Local Assistance Engineer within 60 days of project contract award and prior to
the submittal of the ADMINISTERING AGENCY'S first invoice for the construction
contract.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Attention is directed to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once
every six months commencing after the funds are encumbered for each phase by the
execution of this Project Program Supplement Agreement, or by STATE's approval of an
applicable Finance Letter. STATE reserves the right to suspend future
authorizations/obligations for Federal aid projects, or encumbrances for State funded
projects, as well as to suspend invoice payments for any on-going or future project by
ADMINISTERING AGENCY if PROJECT costs have not been invoiced by
ADMINISTERING AGENCY for a six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
F. Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
Program Supplement 08-5282F15-F046-ISTEA Page 2 of 6
119
c
08-RIV-0-PSP 04/10/2017
HSIPL-52821048)
SPECIAL COVENANTS OR REMARKS
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
G. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
H. As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
key decision makers are on the Federal Government Exclusion List. Exclusions can be
found at www.sam.gov.
2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and
procedures (including those set forth in the Local Assistance Procedures Manual and the
Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL
ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of
Program Supplement 08-5282F15-F046-ISTEA Page 3 of 6 30
08-RIV4-PSP 04/10/2017
HSIPL-5282(048)
SPECIAL COVENANTS OR REMARKS
Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable
federal laws, regulations, and policy and procedural or instructional memoranda, unless
otherwise specifically waived as designated in the executed project-specific PROGRAM
SUPPLEMENT.
B. Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes
the address of ADMINISTERING AGENCY and shall be formatted in accordance with
LOCAL ASSISTANCE PROCEDURES.
C. ADMINISTERING AGENCY must have at least one copy of supporting backup
documentation for costs incurred and claimed for reimbursement by ADMINISTERING
AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup
documentation with invoices if requested by State. Acceptable backup documentation
includes, but is not limited to, agency's progress payment to the contractors, copies of
cancelled checks showing amounts made payable to vendors and contractors, and/or a
computerized summary of PROJECT costs.
D. Indirect Cost Allocation Plan/indirect Cost Rate Proposals (ICAP/ICRP), Central
Service Cost Allocation Plans and related documentation are to be prepared and provided
to STATE (Caltrans Audits & Investigations) for review and approval prior to
ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each
fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be
prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of
the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures
established by STATE.
E. STATE will withhold the greater of either two (2) percent of the total of all federal funds
encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING
AGENCY submits the Final Report of Expenditures for each completed PROGRAM
SUPPLEMENT PROJECT.
F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and
subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its
contractors and subcontractors claimed for reimbursement or as local match credit shall
not exceed rates authorized to be paid rank and file STATE employees under current
State Department of Personnel Administration (DPA) rules. If the rates invoiced by
ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is
responsible for the cost difference, and any overpayments inadvertently paid by STATE
shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty
(30) days of such invoice.
G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform
Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.
H. ADMINISTERING AGENCY agrees, and will assure that its contractors and
subcontractors will be obligated to agree, that Contract Cost Principles and Procedures,
Program Supplement 08.5282F15-F046-ISTEA Page 4 of 6
31
08-RIV-0-PSP 04/10/2017
HSIPL-5282(048)
SPECIAL COVENANTS OR REMARKS
48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be
used to determine the allowability of individual PROJECT cost items.
1. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply
with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures,
Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381
(non-A&E services), and other applicable STATE and FEDERAL regulations.
J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or
credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200,
23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL
regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.
K. STATE reserves the right to conduct technical and financial audits of PROJECT
WORK and records and ADMINISTERING AGENCY agrees, and shall require its
contractors and subcontractors to agree, to cooperate with STATE by making all
appropriate and relevant PROJECT records available for audit and copying as required
by the following paragraph:
ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and
subcontractors, and STATE shall each maintain and make available for inspection and
audit by STATE, the California State Auditor, or any duly authorized representative of
STATE or the United States all books, documents, papers, accounting records, and other
evidence pertaining to the performance of such contracts, including, but not limited to, the
costs of administering those various contracts and ADMINISTERING AGENCY shall
furnish copies thereof if requested. All of the above referenced parties shall make such
AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their
respective offices at all reasonable times during the entire PROJECT period and for three
(3) years from the date of submission of the final expenditure report by the STATE to the
FHWA.
L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and
maintain a financial management system and records that properly accumulate and
segregate reasonable, allowable, and allocable incurred PROJECT costs and matching
funds by line item for the PROJECT. The financial management system of
ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to
Generally Accepted Accounting Principles, enable the determination of incurred costs at
interim points of completion, and provide support for reimbursement payment vouchers or
invoices set to or paid by STATE.
M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single
Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal
year of the Catalogue of Federal Domestic Assistance.
N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS
adopting the terms of this AGREEMENT in the schedule of projects to be examined in
Program Supplement 08.5282F15-F046-ISTEA Page 5 of 6
32
08-RIV-0-PSP 04/10/2017
HSIPL-5282f0481
SPECIAL COVENANTS OR REMARKS
ADMINISTERING AGENCY's annual audit and in the schedule of projects to be
examined under its single audit prepared in accordance with 2 CFR, Part 200.
0. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000,
construction contracts over $10,000, or other contracts over $25,000 (excluding
professional service contracts of the type which are required to be procured in
accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a
noncompetitive negotiation for work to be performed under this AGREEMENT without the
prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if
intended as local match credit, must meet the requirements set forth in this AGREEMENT
regarding local match funds.
P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this
AGREEMENT shall contain provisions B, C, F. H, I, K, and L under Section 2 of this
agreement.
3. In the event that right of way acquisition for or construction of this project of the initial
federal authorization for preliminary engineering is not started by the close of the tenth
fiscal year following the fiscal year in which the project is authorized, the
ADMINISTERING AGENCY shall repay the Federal Highway Administration through
Caltrans the sum of Federal funds paid under the terms of this agreement,
Program Supplement 08-5282F15-F046-ISTEA Page 6 of 6
33
ATTACHMENT 3
34
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, APPROVING PROGRAM
SUPPLEMENT AGREEMENT NOS. F045 and F046 TO
ADMINISTERING AGENCY-STATE AGREEMENT FOR
FEDERAL-AID PROJECTS NO. 08-5282F15 WITH THE
STATE OF CALIFORNIA, IN THE AMOUNTS OF $479,700
AND $66,200, RESPECTIVELY, FOR USE OF HIGHWAY
SAFETY IMPROVEMENT PROGRAM (HSIP) FUNDS FOR
TRAFFIC SIGNAL MODIFICATIONS, FEDERAL-AID
PROJECT NO. HSIPLN-5282(047) AND FOR
INSTALLATION OF A FLASHING BEACON, FEDERAL-AID
PROJECT NO. HSIPL-5282(048), CITY PROJECT NO. 16-
18; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AGREEMENTS ON BEHALF OF THE CITY OF
PALM SPRINGS
WHEREAS, the Congress of the United States has enacted the Interrnodal
Surface Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation
Authorization Bills to fund transportation programs; and
WHEREAS, the Legislature of the State of California has enacted legislation by
which certain federal-aid funds may be made available for use on local transportation
related projects of public entities qualified to act as recipients for these federal-aid funds
in accordance with the intent of federal law; and
WHEREAS, before federal-funds will be made available for a specific program
project, the City of Palm Springs and State of California are required to enter into an
agreement to establish terms and conditions applicable to the City of Palm Springs
when receiving federal funds for a designated project facility and to the subsequent
operation and maintenance of that completed facility; and
WHEREAS, on October 5, 2016 the City Council of the City of Palm Springs
approved a new funding agreement, or "Master Agreement', entitled Administering
Agency — State Agreement for Federal-Aid Projects, State Agreement No. 08-5282F15
with the California Department of Transportation the agreement previously approved by
the City Council on January 3, 2007; and
WHEREAS, the City of Palm Springs has submitted to the California Department
of Transportation a request for authorization to proceed with the Preliminary Engineer
(PE) phase of the Traffic Signal Improvements, Federal Aid Project No. HSIPLN-
5282(047)and Installation of Flashing Beacon, HSIPL-5282(048), combined into one
City Project No. 16-18, requiring obligation of $478,700 and $66,200, respectively, of
Highway Safety Improvement Program ("HSIP") federal-aid funds; and
35
Resolution No.
Page 2
WHEREAS, the California Department of Transportation has prepared Program
Supplement Agreement Nos. F045 and F046 to the recently approved "Master
Agreement', Administering Agency — State Agreement No. 08-52821`15 with the state of
California, obligating $478,700 and $66,200 of federal-aid funds for the Traffic Signal
Improvements, Federal Aid Project No. HSIPLN-5282(047) and Installation of a
Flashing Beacon, Federal Aid Project No. HSIPL-5282(048), respectively, and
combined into one City Project No. 16-18.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. Program Supplement Agreement Nos. F045 and F046 to
Administering Agency — State Agreement No. 08-5282F15, with the state of California,
obligating $478,700 and $66,200 of federal-aid funds for Traffic Signal Improvements,
Federal Aid Project No. HSIPLN-5282 (047) and Installation of a Flashing Beacon,
Federal Aid Project No. HSIPL-5282 (048). respectively, and combined into one City
Project No. 16-18 is hereby approved.
SECTION 3. The City Manager is hereby authorized to execute and administer
Program Supplement Agreement Nos. F045 and F046 as may be necessary.
ADOPTED THIS 7th day of June, 2017.
David H. Ready, Esq. Ph.D.
City Manager
ATTEST:
Kathleen D. Hart, MMC
Interim City Clerk
36
Resolution No.
Page 3
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, KATHLEEN D. HART, Interim City Clerk of the City of Palm Springs, hereby certify
that Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on June 7, 2017, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kathleen D. Hart, MMC
Interim City Clerk
37
The Desert Sun
750 N Gene Autry Trail Certificate of Publication
Palm Springs, CA 92262
760-778-4578/Fax 760-778-4731 :E C E I V E Lis
;IT Y OF PALM SP4+N6d
State Of California ss: 2117 JUL 24 AM 8 55
County of Riverside
OFFICE 0;- 'i HillCITY' C' E"
Advertiser: CITY OF PALM SPRINGS/LEGALS
PO BOX 2743
PALM SPRINGS CA 92263
Order# 0002263913
1 am over the age of 18 years old, a citizen of
the United States and not a party to, or have
interest in this matter. I hereby certify that the
attached advertisement appeared in said I
newspaper(set in type not smaller than non NO 0972: CITY OF PALM SPRINGS,CA
pan REQU
el)in each and entire issue of said EST FOR PROPOSALS(Ri"P01•12arvPROJECTno.1e-1s
newspaper and not In any supplement thereof TRAFFIC SIGNAL IMPROVEMENTS
on the following dates,to wit: - FEDERAL AID PROLE`NO.HSKWSM("7)
INSTALLATION OF FLASHING BEACON
Newspaper:The Desert Sun - FEDERAL AID PROJeCr No,HSML42 OMM
FUNDED BY THE HIGHWAY SAFETY IMPROVEMENT PROGRAM(H9p CYCLE B)
7/8/2017 7/15/2017 NOTICE IS HEREBY GIVEN that the City of Palm Springs is requesting proposab
(RFP 4101-18)from qualified professbnal firms to Provide the City with traffic
engineering design services related to the Traffic 51pp 61 Improvements and a
Flashing Beacon project for the CFIy of Palen springs,CA.(hereinafter the-RFP-)
which will)be received at the Off la of Rawremant 8 Contracting, 3200 East
Tahquitz Car
n Way,Palm Springs,.Callfomis,until"0 P.M.Local TIM,Tuw
ryo
I acknowledge that I am a principal clerk of the day,August 2017.
printer of The Desert Sun, printed and PROJECT LOCATION: Palm springs,CA
SCOPE OF sERVIC6S: The scope of work will consist of providl the fly vlth
published weekly in the City of Palm Springs, traffic ineerfng ded9n services related to the Tams SIOrq�„�„g
Court of Riverside, State of California. The Federal aid Project No.HIIPLN4292(047)and JraWk gpt 3f CON,
County Federak Aid Project No.HSIPL-Sm2(Mpratacb,ClryPro1act No.1 (hare
Desert Sun was adjudicated a Newspaper of Inafter the•Project•. The selected firm VA be algJerted to provide ragdrod
profearbnat services�ndudkg envhonrrenLl slrvkgl toI�epare Plans,spcdR.
general circulation on March 24, 1988 by the cations estimates(• .and construction support for Impiemanting the
Superior Court of the County of Riverside, OgTA1NMFG,RFP DOCIMASlITS AND RFP documerits may be
State of California Case No. 191236. downloaded via ire lntenlat AND to Departments,
Procurement, Open Bids&Pr(pasais),MIRE nR dniy a of
contaCctt Craig G'la deers)322-0373. UponddCo�ntrracactinggManapgeerr,via or"I M crse
g.gladdersepalmspringsce.gov to register as a fkm Intafasted In this qmAc
pro Oct. di p your comply name, -
addrear,office pphhppne and oPRce fez. F to is:.amW may W
sum In net rwcehtrp_Adtlantda to the W.PaRN1i[q
result in your proposal beka non•rrponslw, or Lost the
I declare under penalty of perjury that the evaluation of your proposal Wa weadhr aaasa iW
Lion Instructions above if you are I s-L':p tl In sWmlMno a pro Mlle'• otea-
foregoing is true and correct. Executed on registering for this specifk proles[is a,apa.,ta proglt end not the aama ac
this 15th day LY, 2017 in Palm registering online to our ge"eraf vendor datetme.
EVALUATION OF PROPOSALS AND AWARD OF CONTRACT: This solicitation has
Springs, Ca mla been developed In the Request for ProppgN(RyP►formist for the acquisition of
Professional Services on the basis of mo rated competence and qualifica-
tions for the type of services re%iraQ consistent with the provisions of CA
.Government Code 452514526 and unklpal Code 7.04.050. Accordingly,Firms
should take now that multiple factors as isle rdfled In Ate RFP will he consid-
ered by the s satf n Committee torumen determine wMfi propoul bast masts the
\ re4uirOF THE sat forth in the RFP document aPRICEnegotiated
tiatedT with
the
sus A-
PART OF THE EVALUATION CRreason but shall be nsisarve d e ri the succass-
lia firm or firms to be tek and of
any
rasa. The Citq teaarvas the right>b nego-
tiate the terms and conditions of arty resulting contract. Final contract award,I
any,will be made by the Palm Springs City Codtidl. Th6 selectad fIrm w9 be ra
gwred to comply with a6 Insurance and license Mqui*I metls of the City. -
DEADLINE: All proposals must be received in the PrucrYement and-ContractnIqg
Office,.3200,E.Tahqukz Canyon Way,Palm CA,82262 by 3d10 P.M.,La
Declarant CAL TIME,TUESDAY,AUGUST B,2D77. Thi ay,92 I2 the Procurement, a
Office will be the govergkkqq tma for Ny of popcw[L Telegraphic
and telephonic Proposal wIN not bea ed: Referanp the RFP dotument
for additional data and deadline& Late proposals will not be aaepled and
shall be returned unopened.
PROPOSALS TO REMAIN OPEN:The Proposer shall guarantee that all cmtim s of
their proposal shall be valid for a period of 120 calendar days from the due
date of proposals.
Craig L.Gladders,C.P.M.
Procurement and Contracting Manager
July 6,2017 PrrbBslr.dr 7A)k 7HSf2m7