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City Council Staff Report
DATE: June 7, 2017 CONSENT CALENDAR
SUBJECT: APPROVAL OF AMENDMENT NO. 5 IN THE AMOUNT OF $84,616.73
TO PROFESSIONAL SERVICES AGREEMENT NO. 6190 WITH CNS
ENGINEERS, INC., FOR THE RAMON ROAD WIDENING FROM SAN
LUIS REY DR. TO LANDAU BLVD. INCLUDING THE WHITEWATER
RIVER BRIDGE WIDENING, CITY PROJECT NO. 08-25, FEDERAL-AID
PROJECT NO. BHLS-5282 (040)
FROM: David H. Ready, City Manager
BY: Engineering Services Department
SUMMARY
The requested action will approve Amendment No. 5 to the Professional Services
Agreement No. 6190 with CNS Engineers, Inc. in the amount of $84,616.73 for an
increased total contract amount of $3,114,871.58 for the Ramon Road Widening from
San Luis Rey Dr. to Landau Blvd. including the Whitewater River Bridge Widening, City
Project No. 08-25, Federal-Aid Project No. BHLS-5282 (040), (the "Project').
RECOMMENDATION:
1) Approve Amendment No. 5 to the Professional Services Agreement No. 6190
with CNS Engineers, Inc., to incorporate additional engineering design services
in the amount of $84,616.73 for an increased total contract amount of
$3,114,871.58 for the Ramon Road Widening from San Luis Rey Dr. to Landau
Blvd., including the Whitewater River Bridge Widening, City Project No. 08-25,
Federal-Aid Project No. BHLS-5282 (040); and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
On January 30, 2008, the City of Palm Springs, the City of Cathedral City, and the Agua
Caliente Band of Cahuilla Indians submitted a letter to Coachella Valley Association of
Governments (CVAG) requesting funding for a Project Study Report (PSR) to identify
the project details and overall scope for the widening of Ramon Road to its full 6-lane
ITEM NO.
City Council Staff Report
June 7, 2017 - Page 2
Amendment No. 5 to CNS Agreement No. 6190, City Project 08-25
width, extending from San Luis Rey Drive to Landau Boulevard, including widening of
the existing bridge over the Whitewater River. This capital improvement project has
been called the Ramon Road Widening from San Luis Rey Dr. to Landau Blvd.,
including the Whitewater River Bridge Widening, City Project No. 08-25, (the 'Project').
A vicinity map of the project area is included as Attachment 1.
On May 9, 2009, following approval of funding from CVAG, City Council awarded a
Professional Services Agreement ("PSA") to CNS Engineers, Inc., ("CNS'), to prepare a
Project Study Report ("PSR") to identify the project details and overall scope for the
Project. CNS subsequently completed the PSR resulting in a funding package
requesting over $25 million in federal Highway Bridge Program ("HBP") funds for
widening the Ramon Road Bridge and adjacent bridge approaches. The existing
Ramon Road Bridge is eligible for funding under the HBP, which is administered by the
state of California Department of Transportation ("Caltrans"). The HBP federal funds
cover 88.53% of eligible project costs, requiring an 11.47% local match.
On April 28, 2010, Caltrans representatives advised the City that the funding request
was approved, and that the project would be programmed as part of the HBP in 2011.
Total project costs and funding sources for all project phases are identified in Table 1:
Table 1
Phase HBP CVAG Regional Palm Springs Cathedral City Totals
Federal Funding Measure A Local Measure A Fair Share
Pre
En ineerinliminary $2,453.000 $686,250 $114,375 $114,375 $3,368,000
Right of Wa $1,030,000 $1,302,000 $188,356 $245,644 $2,766,000
Construction $21.753,000 $6,083,250 $880,044 $1,147,706 $29,864,000
Totals $25,236,000 $8,071,500 $1,182,775 $1,507,725 $35,998,000
Pursuant to funding agreements with CVAG and Cathedral City, the local funding
amounts were funded by CVAG with 75% Regional Measure A funds with the remaining
25% appropriately split between Palm Springs and Cathedral City. This reduces the
City's responsibility of the $36 million total project cost to approximately $1.2 million to
be funded with Local Measure A funds.
On June 7, 2011, Caltrans authorized the City to proceed with the Project Approval and
Environmental Document ("PA/ED") Phase of the Project.
On January 18, 2012, the City Council awarded a new PSA to CNS (Agreement No.
6190) in the amount of $1,159,990.31 for the PA/ED Phase of the Project.
Subsequently, staff has coordinated with CNS on the preliminary engineering design
and environmental analysis required for the Project.
02
City Council Staff Report
June 7, 2017 - Page 3
Amendment No. 5 to CNS Agreement No. 6190, City Project 08-25
On March 18, 2013 and September 23, 2013, the Director of Public Works approved
Amendments No. 1 & 2 for a funding adjustment in the schedule of compensation with a
no cost increase or decrease to the contract.
On May 7, 2014, the City Council reviewed and approved the environmental documents
for the Project, completing the PANED Phase.
On June 2, 2015, Caltrans authorized the City to proceed with the Final Design Phase
of the Project.
On July 1, 2015, the City Council approved Amendment No. 3 to incorporate final
design phase services in the amount of $1,502,353.05 for an increased total contract
amount of$2,662,343.36.
On June 9, 2016, Caltrans authorized the City to proceed with the Right-of-Way
acquisition Phase of the Project.
On September 21, 2016, the City Council approved Amendment No. 4. to authorize the
right-of-way acquisition phase services in the amount of $367,911.49 for an increased
total contract amount of $3,030,254.85.
On May 9, 2017, CNS provided the City with a proposal for extra work to complete the
design services included as Attachment 2. Staff has reviewed the proposal and
recommends approval of Amendment No. 5 in the amount of $84,616.73 to the PSA
with CNS (Agreement No. 6190). A copy of the proposed amendment is included as
Attachment 3 and summarized as follows:
1. Conducting a Water Percolation Testing to obtain geotechnical design data for the
proposed Dry Well near Station 54+20, approximately 450 feet east of Landau
Boulevard.
In the original contract scope, it was intended for infiltration rates to be provided
during construction to establish Dry Well depth and other criteria. However, it is
proposed to conduct the water percolation testing in the design phase to avoid a
potential construction change order as the contractor will have enough data to bid
the right size of the Dry Well. The scope involves drilling one boring to a depth of 50
feet below the existing ground surface.
2. Modifying the design plans to incorporate new project elements as follows:
• Reconstructing the existing roadway pavement on the segment of Ramon Road
between Crossley Road and Landau Boulevard, excluding the bridge deck. It
was determined that reconstructing the existing pavement is more cost-effective
than the grind and overlay method.
03
City Council Staff Report
June 7, 2017- Page 4
Amendment No. 5 to CNS Agreement No. 6190, City Project 08-25
• Revising the type of the retaining wall north of Ramon Road west of the bridge
from a concrete masonry wall to a reinforced concrete wall to accommodate a
safety traffic barrier on the top of the wall and the CV-Link Trail aesthetic
features.
• Conducting project coordination with CVAG and their design consultant to
incorporate the CV-Link Trail design elements within the limits of the Ramon
Road Bridge Widening Project.
• Adding a budget to implement new standard construction specifications that are
expected to be available prior to the bid.
ENVIRONMENTAL IMPACT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act ("CEQA"). In accordance
with the CEQA Guidelines, the City acting as "Lead Agency" pursuant to CEQA,
previously completed an environmental analysis of the potential impacts resulting from
construction of the Project. On May 7, 2014, the City Council adopted Resolution No.
23544, adopting and ordering the filing of a Mitigated Negative Declaration for the
Project. Subsequently, on May 14, 2014, staff filed a Notice of Determination with the
Riverside County Clerk and State Clearinghouse.
The Project is funded, in part, by federal funds, requiring local oversight by Caltrans. As
a federally funded project, the Project is subject to environmental review pursuant to the
National Environmental Policy Act ("NEPA"). On June 9, 2014, Caltrans, acting as the
lead agency pursuant to NEPA, made an environmental determination that the Project
does not individually or cumulatively have a significant impact on the environment as
defined by NEPA and is excluded from the requirements to prepare an Environmental
Assessment ("EX) or Environmental Impact Statement ("EIS"), and that it qualifies for a
Categorical Exclusion in accordance with 23 USC 327. Subsequently, on January 21,
2016, Caltrans completed a NEPA re-validation of the Project, confirming that the prior
NEPA determination for the Project remains valid, and approved the City to proceed
with the right-of-way acquisition phase.
FISCAL IMPACT:
On November 5, 2008, City Council approved an initial Reimbursement Agreement with
CVAG (Agreement No. 5748) for the Project, to facilitate Regional Measure A funding
for the PSR phase at a total cost of $100,000 funded with 75% Regional Measure A
funds, and with 25% local match split between the cities of Palm Springs and Cathedral
City. On November 3, 2010, the City Council adopted Amendment No. 1 to the CVAG
Reimbursement Agreement to reflect the City's success in receiving over $25 Million in
HBP funds programmed on the Project. The currently amended CVAG Reimbursement
Agreement is funding over $8 Million (75% of the $10,762,000 not funded by the HBP
04
City Council Staff Report
June 7, 2017- Page 5
Amendment No. 5 to CNS Agreement No. 6190, City Project 08-25
grant), with the 25% local share to be further divided between Palm Springs and
Cathedral City based on the cost of construction located in each City's jurisdiction.
Staff has previously coordinated receipt of $1,200,732 of federal HBP funds for the
Project, which has been used to fund the PANED Phase of the Project. After approval of
the environmental document, staff also requested and received approval from Caltrans
for an additional $1,252,434 of HBP funds to proceed with the final design phase of the
Project. In June 2016, staff requested and received approval from Caltrans for an
additional $1,030,489 of HBP funds to proceed with the right-of-way acquisition phase
of the Project.
Amendment No. 5 includes cost adjustments to the following tasks summarized in Table
1.
Table 1
Task Current Contract Proposed Amended
Amount Amendment Contract Amount
Phase 11, Plans, S ecifications and Estimate PS&E
Task 1.1,
Project Administration and Project $105,983.61 $7,866.35 $113,849.96
Controls
Task 2.2,
Geotechnical Investigations and $39,770.50 $5,127.36 $44,897.86
Design Reports
Task 3.9, $133,374.04 $59,527.14 $192,901.18
95% Civil Roadway PS&E
Task 3.13,
Final 100% Design PS&E & Contract $168,722.07 $7,695.89 $176,417.96
Bid Documents
Reimbursable Expense $37,910.00 $4,400.00 $42,310.00
Current Contract Amount:
Phases I — PA&ED: $1,159,990.31
Phases II — PS&E: $1,569,198.11
Phases III — R/W: $301,066.43
Total: $3,030,254.85
Proposed Amendment No.5
Phases I — PA&ED: $0.00
Phases II — PS&E: $84,616.73
Phases III — RIM $0.00
Total: $84,616.73
05
City Council Staff Report
June 7, 2017- Page 6
Amendment No. 5 to CNS Agreement No. 6190, City Project 08-25
Amended (Revised) Contract Amount:
Phases I — PA&ED: $1,159,990.31
Phases II — PS&E: $1,653,814.84
Phases III — R/W: $301,066.43
Total: $3,114,871.58
Sufficient funding is available to approve Amendment No. 5 in the amount of$84,616.73
to the PSA with CNS from the following accounts:
• Capital Project Fund, Account No. 261-4491-50245; $ 61,626.36
• Regional Measure A Fund, Account No. 134-4497-50245; $17,236.43
• Capital Project Fund, Account No. 261-4491-50304; $ 2,876.97
• Local Measure A Fund, Account No. 134-4498-50245; $ 2,876.97
SUBMITTED
Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready,
Assistant City Manager City Manager
Thomas Garcia, P.E.
City Engineer
ATTACHMENTS:
1. Vicinity Map
2. CNS Proposal
3. Amendment No. 5
06
ATTACHMENT 1
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ATTACHMENT 2
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TrTmTsTlEttgin 2rsA Civil and Structural Engineers
CNS Engineers,Inc. 11870 Pierce Street,Suite 265,Riverside,CA 92505
Phone:(951)687-1005/Fax:(951)667-3387/Web:www.enseng.com
May 9, 2017
Mr. Savat Khamphou, P.E.
Senior Civil Engineer
City of Palm Springs
Public Works & Engineering Department
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Subject: Ramon Road Widening from San Luis Rey Drive to Landau Boulevard including the
Whitewater River Bridge Widening, City Project No.08-25
Request for Contract Amendment No. 5
Dear Savat
CNS Team requests budget adjustment and additional compensation to reflect extra work as
follows:
1. Conducting a Water Percolation Testing to obtain geotechnical design data for the proposed
Dry Well near Station 54+20, approximately 450 feet east of Landau Boulevard.
In the original contract scope, it was intended for infiltration rates to be provided during
construction to establish Dry Well depth and other criteria. However, it is proposed to
conduct the water percolation testing in the design phase to avoid a potential construction
change order as the contractor will have enough data to bid the right size of the Dry Well.
The scope involves drilling one boring to a depth of 50 feet below the existing ground
surface.
2. Modifying the design plans to incorporate new project elements as follows:
• Reconstructing the existing roadway pavement on the segment of Ramon Road between
Crossley Road and Landau Boulevard, excluding the bridge deck. It was determined that
reconstructing the existing pavement is more cost-effective than grind and overlay.
• Revising the type of the retaining wall north of Ramon Road west of the bridge from a
concrete masonry wall to a reinforced concrete wall to accommodate a safety traffic
barrier on the top of the wall and the CV-Link Trail aesthetic features.
• Conducting project coordination with CVAG and their design consultant to incorporate
the CV-Link Trail design elements within the limits of the Ramon Road Bridge Widening
Project.
• Adding a budget to implement new standard construction specifications that are
expected to be available prior to the bid.
We request a budget adjustment as shown in the following table:
_... _. _... 1
1°Page 10
Mr. Savat Khamphou
Cost Proposal for Amendment No.5
May 9,2017
Task Current Contract Proposed Amended
Amount Amendment I Contract Amount
Phase II, Plans, Specifications and Estimate PS&E
Task 1.1, Project Administration and $105,983.61 $7,866.35 $113,849.96
Project Controls
Task 2.2, Geotechnical
Investigations and Design Reports
$39,770.50 $5,127.36 $44,897.86
Task 3.9, 95% Civil Roadway PS&E $133,374.04 $59,527.14 $192,901.18
Task 3.13, Final 100% Design PS&E $168,722.07 $7,695.89 $176,417.96
& Contract Bid Documents
Reimbursable Expense $37,910.00 $4,400.00 $42,310.00
Current Contract Amount:
Phases I — PA&ED: $1,159,990.31
Phases II — PS&E: $1,569,198.11
Phases III — RIK $301,066.43
Grant Total: $3,030,254.85
Proposed Amendment No.5 (this request):
Phases I — PA&ED: $0.00
Phases II — PS&E: $84,616.73
Phases III — RIW: $0.00
Grant Total: $84,616.73
Amended Contract Amount:
Phases — PA&ED: $1,159,990.31
Phases II — PS&E: $1,653,814.84
Phases III — R/W: $301,066.43
Grant Total: $3,114,871.58
We look forward to approval of this cost proposal and continue to deliver the final design phase
of the project. Should you have any questions about this proposal, please feel free to contact
me at(951) 687-1005 ext.104 or by e-mail at james.lu@cnseng.com.
Sincerely,
4 �
James Lu, P.E., S.E.
Project Manager/ Principal
CNS Engineers, Inc.
Attachments:
1. Scope of Work with extra work shown in blue
2. Cost Proposal Work Sheets
2lPage 11
EXHIBIT "A"
SCOPE OF WORK
General Scope of Work — Consultant shall provide the City with final design, right-of-
way services related to the Ramon Road Widening (San Luis Rey Drive to Landau
Boulevard, including the Whitewater River Bridge Widening), (City Project #08-25),
Federal Aid Project No. BHLS 5282(040) (hereinafter the "Project"). The intent of this
project is to widen Ramon Road to its 6-lane divided arterial roadway cross-section,
including widening of the existing Ramon Road Bridge (State Bridge No. 56C-0287) and
additional turning lanes at two key intersections. The preparation of the contract and
right of way documents shall comply with applicable local, state and federal regulations,
policies, procedures, manuals and standards necessary to obtain project approvals from
various regulatory agencies.
Technical Scope of Work
Phase II — Final Civil Engineering Design (Plans, Specifications and Estimates -
PS&E)
Task 1: Proiect Management
Task 1.1 Project Administration and Project Controls
(Original Contract Scope)
Consultant' project administration shall be conducted to ensure timely progress
reporting and billing, accurate project record keeping, monitoring of costs, progress,
deliverables and adherence to quality standards. Internal project coordination meetings
shall be conducted monthly through office meetings, conference calls and exchange of
emails, to maintain good project communication.
Schedule Control: During the project development, Consultant shall ensure that the
schedule adheres to all contractual requirements. The schedule will be constantly
updated. Consultant shall work closely with the City for the delivery requirements.
Document Control: All in-coming and out-going design and correspondence materials
shall be logged, and filed according to a project-specific document control system.
Accounting and Invoicing Procedures: Consultant shall follow general City and Caltrans
accounting and billing requirements. All man-hours, direct and indirect costs shall be
tracked.
Cost Control: Project costs shall be verified on a monthly basis. Cost-to-date, estimated
actual percent completed, and estimated budget to complete by individual task at each
invoicing period will be documented.
(Extra Work for the approved Amendment No. 4)
Consultant shall provide project administration related to securing a Right of Entry (ROE)
to access the Agua Caliente Indian Tribal Lands through Bureau of Indian Affairs (BIA)
in support of geotechnical exploratory borings in the Whitewater River; conducting
12
inspection of emergency bridge expansion joint repair; and obtaining relevant right of
way documents in support of relocation of the impacted utility poles own by SCE. The
consultant's effort shall include setting contractual supports and scheduling with sub-
consultants who will be involved in the described extra work.
(Extra Work for Amendment No. 5)
Consultant shall provide project administration related to Water Percolation Testing to
support design setting of a Dry Well, incorporation of CV-Link Trail Design, and
Pavement Reconstruction between Crossley Road and Landau Boulevard. The
consultant's effort shall include setting contractual supports and scheduling with sub-
consultants who will be involved in the described extra work.
Deliverables: monthly invoices, progress reports, schedule updates and document logs
Task 1.2 Meetings and Coordination
(Original Contract Scope)
This task shall include general management and coordination among the City,
Consultant Team, Caltrans, jurisdictional agencies, and other key stakeholders. Project
meetings shall be conducted to maintain good project communication in purposeful and
concise meetings. Project coordination shall be established by frequent progress review
meetings or conference calls. Project Development Team (PDT) meetings in the City
Hall or by conference calls shall be conducted.
A meeting agenda shall be prepared in advance. All action items listed in the meeting
minutes shall be reviewed in every meeting. Other typical procedures including
preparing monthly progress reports; establishing design criteria; posting project issues
to all individuals; conducting biweekly progress review for all engineering plans and
reports; mitigating all independent check and review comments; clearing communication
lines to maintain the project schedule. Project Manager and appropriate key task
leaders or engineers shall attend the meetings.
(Extra Work for previous approved Amendment No. 4)
Consultant shall provide project coordination related to securing a Right of Entry (ROE)
to access the Agua Caliente Indian Tribal Lands through Bureau of Indian Affairs (BIA)
in support of geotechnical exploratory borings in the Whitewater River; conducting
inspection of emergency bridge expansion joint repair; and obtaining relevant right of
way documents in support of relocation of impacted utility poles own by SCE. The
consultant's effort shall include coordinating with sub-consultants, the bridge contractor
and permitting agencies who will be involved in the described extra work; reviewing the
preliminary title reports and plotting recorded easements on the BIA parcels; clarifying
BIA's questions and researching records to determine whether the existing bridge is on
the public easement; preparing exhibits and attending various meetings with BIA to
discuss the existing easements and the ROE requirements; drafting letters to
landowners requested by BIA; coordinating with BIA and the Tribe to arrange cultural
monitoring, cooperative agreement between the City and the Tribe, surety bond and
rental fees; coordinating drilling schedule with several parties involving tribal cultural
monitor, the drilling contractor, the design team, CVWD and RCFC&WCD.
13
Deliverables: meeting agendas, meeting minutes, and coordination memorandums
Task 1.3 Quality Assurance and Quality Control
(Original Contract Scope)
Consultant shall provide Quality Control and Quality Assurance (QC/QA) for all project
documents and plans to ensure that the project moves forward to delivery as quickly as
possible. Upon notice to proceed, the QC/QA procedures shall be clearly outlined for
the project team. These procedures shall include checklists for plan preparation, a-file
sharing procedures and document controls, and independent reviews by senior staff.
Consultant shall review the design documents to make sure that the design is
consistent with the funding requirements so that the review and approval process is
expedited. Consultant shall make sure all right-of-way acquisitions, easements, and
utility relocation for the project are reasonable and cost-efficient.
Deliverables: Quality Control and Quality Assurance Plan
Task 1.4 Local Assistance Support
(Original Contract Scope)
Consultant shall assist the City in preparing Requests for Authorization (RFA) to
proceed with Right-of-Way Acquisition, Utility Relocation, and Construction in
accordance with Caltrans Local Assistance Procedure manual. Consultant shall provide
technical supports and attend up to two (2) meetings with the City and Caltrans District
8 Local Assistance as required to discuss the funding authorization matters.
Deliverables: requests for authorization to proceed with right-of-way acquisition, utility
relocation and construction
Task 2: Final Design Reports and Studies
Task 2.1 Utility Potholing
(Original Contract Scope)
Consultant shall coordinate potholing for up to 25 potholes for the existing utilities at
critical locations. Consultant shall coordinate with the respective utility owners for the
potholing work. Consultant shall coordinate the use of field survey crews to locate
potholed utilities by coordinates and elevations based on the project's survey controls.
Deliverable: a report upon completion including elevations for use by the project
surveyor
Task 2.2 Geotechnical Investigations and Design Reports
(Original Contract Scope)
(Existing Document Review)
Consultant shall review available geologic and geotechnical literature pertaining to the
project site. Review published soil and geologic data in existing files and as available
from appropriate public agencies. This shall include a review of literature prepared by
the California Geological Survey, the U.S. Geological Survey, County of Riverside,
Caltrans, City of Palm Springs and City of Cathedral City, and other government
agencies. An aerial photograph analysis shall be performed to evaluate the site
14
geomorphology, history of development, and presence of potential geologic hazards
(i.e., fault lineaments, slope instability).
(Project Set-up)
As part of the project set-up, Consultant shall conduct the following:
• Perform a field reconnaissance to evaluate site conditions and mark the boring
locations.
• Obtain no-fee permits from the City of Palm Springs and City of Cathedral City.
• Notify Underground Service Alert(USA) at least 48 hours prior to drilling.
• Arrange for a hollow stem auger drill rig.
(Field Investigation)
Consultant understands Ramon Road is a busy street, so drilling within the street during
normal hours may not be possible. Consultant has included provisions within their
scope and cost to conduct their field investigation over the weekend.
Consultant's field investigation shall consist of coring the bridge deck and drilling
exploratory borings.
(Bridge Deck Core Samples)
Three (1 to 2 inches) core samples will be collected from the bridge deck to determine
the bonding condition between the precast and cast-in-place layers of the concrete.
Traffic control shall be required during the coring operation.
(Borings)
The purpose of the borings shall be to:
• Obtain subsurface information within the channel bottom and on the streets.
• Obtain undisturbed and bulk samples of the various soil types for geotechnical
laboratory testing.
Their field exploration plan is presented in the table below:
Location Number of Borings/ Depth
Bridge Abutments 4170' (each)
Channel Bottom 4/50' (each)
Ramon Road 4/10' (each)
Landau Boulevard 2/10' (each)
Wet Well 1150'
Total 15/590,
Borings shall be drilled with a truck mounted rig (CME 75 or equivalent) equipped with 8-
inch diameter hollow stem auger for soils sampling. Soils shall be continuously logged
and classified by a geologist/engineer in the field by visual examination in accordance
with the Unified Soil Classification System.
15
Undisturbed ring samples of the subsurface materials shall be obtained using a Modified
California Sampler (2.4 inches inside diameter and 3.0-inch outside diameter) lined with
thin-walled sample rings. The sampler shall be driven into the bottom of the borehole with
successive drops of a 140-pound hammer falling thirty (30) inches. The number of
successive drops of the driving weight ("blows") required for each 6.0 inches of
penetration shall be shown on the boring log. The soil shall be retained in brass rings (2.4
inches in diameter and 1.0 inch in height). The central portion of the sample shall be
retained and carefully sealed in waterproof plastic containers for shipment to the
laboratory. Representative bulk samples shall be collected from the borings.
The borings shall be backfilled loose with soil cutting. As a result, the surface may settle
over time. If construction is delayed, Consultant recommends the owner monitor the boring
site and backfill any settlement or depression that might occur, or provide protection
around the area of the boring locations to prevent trip and fall injuries from occurring near
the area of any potential settlement.
(Laboratory Testing)
Soil samples obtained in the subsurface exploration shall be transported to Consultant's
geotechnical laboratory. Geotechnical testing may include the following:
(Seismic Hazard Assessment)
A geologic/seismic hazard evaluation shall be conducted for this project. This will
include evaluations of the potential for surface fault rupture, seismic-induced ground
deformation or settlement related to liquefaction, seismic compaction, lurching or lateral
spreading.
(Reports)
Data obtained from the documents review, field investigation, and laboratory testing will be
evaluated and draft reports including Geotechnical / Material Report and Bridge
Foundation Report prepared in accordance with Caltrans Standards will be issued for
review and comments.
(Extra Work for previous approved Amendment No. 4)
Consultant shall provide project coordination related to securing a Right of Entry (ROE)
to access the Agua Caliente Indian Tribal Lands through Bureau of Indian Affairs (BIA)
in support of geotechnical exploratory borings in the Whitewater River. The Consultant
shall obtain encroachment permits from CVWD and RCFC&WCD, provide BIA with an
exhibit showing geotechnical boring location for approval, and shall coordinate with the
drilling contractor to accommodate the inspection schedule of the cultural monitor
assigned by the Tribe.
(Extra Work for Amendment No. 5)
Water Percolation Testing: A Percolation Test shall be provided as described below to
provide information that will enable the design team to provide design dimensions and
other criteria of the proposed Dry Well located at approximate street Station 54+20. In
the original contract scope, it was intended for infiltration rates to be provided during
construction to establish Dry Well depth and other criteria. However, it is proposed to
conduct the water percolation testing in the design phase to avoid a potential
16
construction change order as the contractor will have enough data to bid the right size
of the Dry Well.
(Task I: Project-Setup)
As part of the project set-up, Consultant shall perform the following:
• Obtain a no-fee encroachment permit from City of Cathedral City.
• Conduct a site reconnaissance and mark the boring location so that a drill rig
access is available.
• Notify Underground Service Alert (USA) at least 48 hours prior to drilling to clear
the borings locations of any conflict with existing underground utilities.
• Engage a drill subcontractor to conduct the field exploration.
(Task Il: Subsurface Exploration)
Consultant shall drill one boring to a depth of 50 feet below existing ground surface. The
purpose of the boring will be to:
• Obtain subsurface information and retrieve representative bulk samples of the
various soil types.
• Conduct water percolation test.
If auger refusal is encountered at a shallower depth than listed above, then the boring will
be terminated at the depth of refusal. Consultant shall remove the augers and attend
another boring.
The boring will be drilled with a truck mounted rig (CME 75 or equivalent) equipped with
8-inch diameter hollow-stem augers for soils sampling. Soils will be continuously logged
and classified by the geologist/engineer in the Feld by visual examination in accordance
with the Unified Soil Classification System.
Bulk samples of representative soil types will be collected in plastic bags. Groundwater
level if encountered will be recorded.
(Task III: Percolation Test)
A 3-inch diameter perforated pipe and gravel will be used to stabilize the test hole and
reduce the potential for caving. Immediately following drilling, the test hole will be filled
with water and allowed to presoak for 24 hours. The presoak will be reduced to 2 hours
if the criteria for "sandy soils" are met.
The bored hole will be filled with water approximately one hour prior to conducting the
percolation test. During testing, the water level will be recorded every 30 minutes. Water
will then be added to near the original water level inside the boring. This method will be
repeated a minimum of 6 hours for each test hole. The percolation rate will be corrected
for gravel pack. It is intended that a percolation rate will be used in the design of the dry
well. If an infiltration rate is needed, the measured percolation rate will be used to
calculate an estimated infiltration rate using the Porchet inverse borehole method.
Following the completion of testing, the bored hole will be loosely backfilled with
excavated soil. The pipes and gravel may remain in place following the fieldwork.
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Consultant shall provide water supply for the percolation test.
(Task IV: Laboratory Testing)
Laboratory tests will likely include sieve analysis.
(Task V: Percolation Test Report)
A percolation test report shall be prepared which shall include the following items.
• Site and project description.
• Discussion of the field procedures used in the investigation.
• A discussion of the materials encountered in the boring and their measured
engineering properties.
• Logs of the exploratory boring summarizing the subsurface conditions
encountered and a plan indicating the locations of the explorations.
• Depth to groundwater.
• Soils classification based on sieve analysis.
• Percolation rate at the location of the Dry Well.
Deliverables: a Geotechnical / Material Report, a Bridge Foundation Report, a
Percolation Test Report
Task 2.3 Update Storm Water Pollution Prevention Plan (SWPPP)
(Original Contract Scope)
Consultant shall prepare an update to the project's single Storm Water Pollution
Prevention Plan (SWPPP) that meets the requirements of both the United States
Environmental Protection Agency's (USEPA's) February 16, 2012 Construction General
Permit (USEPA-CGP) and the California State Water Resources Control Board's
(SWRCB's) 2009 Construction General Permit as amended in 2010 and 2012 (SWRCB-
CGP). The combined SWPPP is proposed because the project is located partially on
lands designated as Allotted and Leased, and Allotted and Not Leased, by the Agua
Caliente Band of Cahuilla Indians: the locations necessitates compliance with both EPA
(for areas over Tribal land) and SWRCB (for areas not over Tribal land) requirements.
The update will continue to utilize the EPA SWPPP Template, with revisions and
additions needed to comply with SWRCB-CGP requirements.
The update shall include revisions to incorporate the final design drawings onto which
Consultant shall incorporate appropriate Best Management Practices (BMPs) to reduce
or control the discharge of pollutants associated with construction. In addition,
construction related water pollution control BMPs identified in the Environmental
Documents shall be included. The update shall include project ownership details. The
update shall describe post-construction pollution control BMPs incorporated by the
Engineer into the project design.
A draft updated SWPPP shall be provided for review and comment. Upon receipt of
comments, comments within the scope of services shall be incorporated into the final
updated SWPPP. The final updated SWPPP shall be certified by a Qualified SWPPP
Developer (QSD).
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Consultant shall file Notices of Intent (NOI) to obtain coverage under the USEPA-CGP
and the SWRCB-CGP: for EPA, the NOI will be filed via the electronic Notice of Intent
(eNOI) system, and for the SWRCB, the NOI will be filed via the Stormwater Multi-
Application Reporting and Tracking System (SMARTS). In both cases, Consultant's role
shall be as a Data Submitter or equal role: it shall be the responsibility of the City to
designate Consultant has a Data Submitted, to certify the NOls as the Legally
Responsible Person (LRP), and to pay required fees. Consultant shall provide support
to assist the LRP in designating Consultant as a Data Submitter, certifying the NOls,
and submitting required fees.
Deliverables: One draft SWPPP in electronic format (Adobe PDF format), one final
SWPPP in electronic format (Adobe PDF format).
Task 2.4 Utility Relocation Coordination
(Original Contract Scope)
Consultant's goal of Right-of-Way Utility Coordination is to determine who has prior
rights and identify potential moves and time frames. Critical during this early phase is
the conducting of utility identification and the coordination, communication and
continued involvement with design engineers, utility companies and utility relocation
contractors. Consultant's Utility Relocation Manager shall prepare a Utility Matrix
identifying utility owners, descriptions of facilities, dispositions (i.e. protect, relocate,
abandon) and verification of facilities by researching utility records and as-built plans;
prepare utility conflict matrix to identify all potential conflicts and develop a plan of action
and tentative schedule; perform joint field reviews, review permit records and license
agreements; verify facilities from each owner which has facilities in the project alignment
area. It is assumed that no more than seven utilities may be affected by the project.
Consultant's Utility Relocation Coordination includes:
• Obtain as-built plans, data from the design consultant, and other resources.
• Review the project and utility plans.
• Conduct interviews with design team.
• Determine utility relocation and easement requirements.
• Identify and interview all utility owners, and confirm their facilities within the
project area.
• Coordinate with project engineer, local agency and utility owners.
• Review utility owner's designs, prepare utility agreements and notices to owners.
• Determine advance utility alternatives, perform site verifications.
(Extra Work for previous approved Amendment No. 4)
The Consultant shall independently secure right-of-way documents to determine the
prior right for the impacted utility poles own by SCE. The Consultant shall provide
continuous effort in spite of SCE's reluctance of providing necessary information
needed for the design team to move forward with the Report of Investigation and to draft
a Utility Agreement addressing any advance funds for SCE's engineering work.
Deliverables: Utility As-Built Plans, Utility Relocation Plans and Utility Conflict Matrix
Task 2.5 Update Drainage Report
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(Original Contract Scope)
Consultant shall provide revisions to the Drainage Report prepared during the project
study report phase and provide assistance as required for the purpose of obtaining final
approval.
Deliverables: Drainage Report revisions and final drainage report
Task 2.6 Update Topographic Field Survey
(Original Contract Scope)
Consultant shall update and enhance the initially topographic survey by performing the
following:
• Survey elevations and locations as a result of the utility potholing (25 potholes)
and geotechnical boring (15 bored holes).
• Update utility plans based on the finding of the utility potholing.
• Perform topographic survey in the channel to confirm the existing OG elevation
beneath the bridge.
• Provide topo and cross-section survey of Landau Boulevard 600' north and 800'
south of Ramon Road. Survey shall include the existing Bowling Alley parking lot.
• Perform field cross sections of Ramon Road from San Luis Rey to the west end
of bridge behind curb only, and from the east end of bridge to the east End of
Curb Return of Avenida La Paloma.
• Provide topo survey of the existing detention basin and the Overflow Structure on
the west side of Landau Boulevard north of Ramon Road.
• Dip the Storm Drain manholes in locations near where Junction Structures are to
be constructed.
• Provide survey of the area at the Villa Bakery Restaurant where the transparent
sound wall will be installed.
• File Corner Records and/or Record of Survey as required.
Deliverables: Updated topographic survey with supplemental survey observations in
AutoCAD and PDF format
Task 3: Plans, Specifications and Estimates (PS&E)
Civil Roadway PS&E
Task 3.1 65% Roadway Plans
(Original Contract Scope)
Consultant shall prepare the 65% Complete Plans based on the preliminary geometric
layout. Drawings consist of a Title Sheet, three Typical Section and Detail Sheets, four
40-scale demolition plans west of the bridge and two demolition plans east of the bridge,
and eight 20-Scale Street Improvement Plan and Profile sheets west of the bridge and
four sheets east of the bridge. All elements of the work are included in the 65%
Roadway Plans, however, some details may be remaining for the 95% Submittal. The
title sheet shall be prepared in accordance with City of Palm Springs standards and
includes the project title, vicinity map, sheet index, general notes and other information
in accordance with the City's format and City of Cathedral City signature block. The
Typical Section and Detail Sheets shall include the typical street sections, non-standard
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details as well as a full listing of roadway construction and removal notes. The
Demolition Plans and the Street Improvement plan and profile sheets shall show the
existing topography, limits of work, construction notes, right-of-way, utilities, and other
general design elements. Centerline, top of curb, and/or edge of pavement design shall
be provided on the Street Improvement profile. Retaining wall layouts, top of wall,
bottom of footing, and finished surface elevations are shown on the Street improvement
sheet plan view. Cross Sections at intervals of no greater than 50 feet shall be drawn at
H:1" = 20' and V:1" = 2' and prepared to establish the limits of grading and confirm the
project footprint. Earthwork quantities are established based on these cross sections.
Consultant shall prepare one detail sheet showing the striping modification of the Palm
Springs Lanes/Ramon Tower parking lot including the relocation of one existing parking
lot light. Electrical connection is provided on the Landscaping plans.
Deliverables: 65% roadway plans
Task 3.2 65% Storm Drain Plans and Erosion Control Plans
(Original Contract Scope)
Consultant shall prepare all Storm Drain Improvement plans on both east and west side
of the bridge to include:
• Relocate six (6) existing catch basins west of the bridge. The new catch basins
will be the same size as the existing catch basin being replaced.
• Relocate three (3) existing catch basins east of the bridge to include:
• Dry Well east of Landau near street station 51+20
• Overflow structure in the Detention Basin and associated hydrology/hydraulic
analysis
• New catch basin near street station 48+50
• Provide details of Rip Rap Erosion Control Blanket at the south end of extended
Landau Boulevard
• Provide updates to calculations and approvals.
• Prepare quantities and cost estimate using the 65% Complete Plans.
Deliverables: 65% Storm Drain Plans, Quantities and Cost Estimate
Task 3.3 65% Channel Improvement Plans
(Original Contract Scope)
Consultant shall prepare final channel improvements plans at a scale of V=40' based
on the agency approved preliminary channel improvements plan. The plan set shall
consist of a title sheet, a layout/grading plan sheet, a channel profile sheet, a channel
cross section sheet, and three (3) detail sheets for a total of seven (7) sheets. The City
of Palm Springs, CVWD, RCFC&WCD, and APWA standards and structures will be
used in the design. This scope shall include preparation of quantity and cost estimates
in support of the channel design.
Consultant shall update the final bridge hydraulics and floodplain/scour report based on
the final channel and bridge design for CVWD and RCFC&WCD review and approval.
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Deliverables: Channel Improvements Plans, Updated Final Bridge Hydraulics and
Floodplain/Scour Report, and Quantity/Cost Estimates.
Task 3.4 65% Landscape Plans
(Original Contract Scope)
Consultant shall provide the landscape architecture services. As shown on the Ramon
Road Bridge construction 30% Geometric Approval Drawings, the limits of planting and
irrigation improvements consist of the following locations:
• Modify the planting and irrigation of the reconfigured median between Agua
Caliente Trail and Crossley Road.
• Create planting and irrigation within new median on Ramon Road between
Crossley road and the west side of the bridge.
• Modify existing planting and irrigation within the reconstructed median between
Landau Blvd and Candlewood Drive, plus modify the planting and irrigation of the
reconfigured median immediately west of Candlewood Avenue.
• Create Planting and Irrigation Plan for the north parkway between street stations
11+25+/- and 14+60+/- and between stations 21+90+/- and 22+55+/- and
between stations 23+10+/- and 33+10+/-. Drawings include the relocation of the
illuminated "U-Store It" sign.
• Modify the existing parkway landscaping in the south side of Ramon Road
between stations 17+50+/- and 22+50+/-.
• Modify the existing parkway landscaping on the west side of Landau Boulevard
between stations 10+70+/- to 13+30+/-.
• Modify existing parkway landscaping on private property at three locations: north
side east of Landau Boulevard between street stations 51+05+/- and 54+30+/-;
south side east of Landau Blvd between stations 49+80+/- and 52+00+/-; and
south side east of Landau Blvd between street stations 52+40+/- and 55+60+/-.
Landscaping drawings include the relocation of illuminated business signage at
the Chevron Gas Station and Palm Springs Bowling lanes, and the relocation of
on parking lot light.
(Schematic Design)
The initial phase consists of the following subtasks:
• Site Visit and Project kick-off meeting with the design team and City members
• Review Goals and Objectives and Project Schedule.
• Prepare Project Base Plans.
• Site Analysis and Inventory of Existing Plant Material and Irrigation Systems
• Prepare Schematic Landscape Design Concept and Renderings for Selected
Areas.
• Conceptual Landscape Lighting Plan
• Color Presentation Plans for City Review
• Meet and Review with City Planning and Engineering and Presentations
[Design Development (65% Submittal)]
Upon acceptance of the schematic design, development of the 65% Complete Design
consists of the following:
• Develop Preliminary Project Master Plan.
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• Prepare Final Landscape Concept and Renderings for Selected Areas.
• Master Plant Palette and Color Board
• Review with Planning, Engineering and Tribal Committees.
• Develop Water Calculations.
• Develop Preliminary Construction Cost Estimate.
• Develop Implementation and Phasing Program.
• Color Presentation Plan and Plant Palette for City Review
• Final Presentation to City and Review Committees
• Submittal to DWA and City
Consultant's artist shall provide a review of the 95% Complete Bridge Aesthetic Plans to
ensure that the bridge architectural design is consistent with the conceptual aesthetic
plan that was approved by the Public Art Commissions.
Deliverables: Presentations of conceptual landscaping concepts including colored
plans and plant palette, 65% landscape plans
Task 3.5 65% Traffic Control Plans
(Original Contract Scope)
Consultant shall provide construction traffic handling, including traffic control plans
needed to establish work area and associated lane closures and placement of
temporary traffic control devices. The basic approach will follow the stages described in
the Project Report (equivalent) and consist of three construction stages: Stage One,
building the north side of Ramon Road; Stage Two, building the south side of Ramon
Road; and Stage Three, constructing the raised medians and other final construction
work. Base plans shall be prepared at 1"=40' and shall normally show a minimum of
2,000 feet of roadway with relevant medians, striping, and work area. The design,
legend, and location of all work area signs, barricades, applicable notes and legend,
and necessary additional traffic controls are designated and placed on the plan sheets.
The plans shall be prepared to conform to the general requirements of the City of Palm
Springs and Cathedral City, with consideration for the needs of the Contractor's
construction operations. The project is expected to require six sheets. Prior to the 65%
submittal, Consultant shall perform QAQC and independent peer review for the traffic
control plans. Review comments will be redlined and forwarded to designer for
correction.
Deliverables: 65% Traffic Control Plans
Task 3.6 65% Signing and Striping Plans
(Original Contract Scope)
Consultant shall provide the signing and striping plans. 40-Scale signing and striping
plans shall be prepared on double tiered sheets showing the location of all proposed
traffic signs, traffic stripes, markings, and the proper disposition of all affected existing
signs and markings. Any work required to transition the proposed stripes to join with
existing stripes shall be provided and the plans shall identify existing markings, signage,
curb markings, and fire hydrants. Existing signage requiring relocation shall be shown.
Existing signage to be relocated that does not meet MUTCD standards shall be shown
to be replaced. The project is expected to require five sheets. Prior to the 65% submittal,
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Consultant shall perform QAQC and independent peer review for the signing and
striping plans. Review comments will be redlined and send to designer for correction.
Deliverables: 65% Complete Signing and Striping Plans
Task 3.7 65% Traffic Signal Improvement Plans
(Original Contract Scope)
Consultant shall prepare plans for installation of traffic signal communication conduits
along the Ramon Road widening limits. The new conduits will run between the three
existing traffic signals connecting each controller combined. Conduit size would be
determined by the agencies involved during the design phase. Pull boxes are expected
to be located in 200 feet intervals and conduit termination at end points would stub out
to a pull box. A trace wire will be installed in each conduit. Actual communications cable
shall be added at this time only as requested by the agencies.
Consultant shall prepare traffic signal modification Design at the following three
locations:
• Ramon Road and Landau Boulevard: Full intersection widening improvements
are proposed which include a new south leg on Landau Boulevard. It is expected
that new signal poles and hardware shall be required for all corners along with
revised detection areas and updated lighting and pedestrian control to comply
with current agency guidelines.
• Ramon Road and Crossley Road: Full intersection widening improvements are
proposed which involve all four curb return areas. It is expected that existing
signal poles would be replaced or relocated depending on the pole type and
condition. Detection areas will be revised. Pedestrian control and lighting would
be updated to current agency guidelines.
• Ramon Road and San Luis Rey Drive: Ramon Road widening mostly impacts the
northeast corner to add a westbound to northbound combination through/right
turn lane. As is typical with signal plans, a full intersection layout would be
prepared with a focus on the northeast corner improvement. Existing signal poles
conflicting with the proposed curb ramp would be replaced. The signal controller
cabinet is presently set back and would be examined closely to avoid relocation
and possible intersection rewiring.
Deliverables: 65% submittal for a total of 4 to 5 plan sheets for 1"=20'scale
Task 3.8 65% Bridge Mounted Lighting Plans
(Original Contract Scope)
Local agencies such as Palm Springs do not use overhead street lighting on Ramon
Road in the project area. Proposed roadway lighting is low level with fixtures mounted in
the new bridge barrier walls. This type of bridge lighting is similar to that found on the
Dinah Shore Drive Bridge rails and is not invasive to nocturnal fauna. Consultant shall
review various wall mount or step type light fixtures and focus on those suitable for LED
type lamps. The plan would provide details for fixture installation, wiring, service
locations and conduit installation. Street lighting plan for the roadway segment is not
part of the plans as it is not needed per existing condition.
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Deliverables: 65% submittal for 2 plan sheets on V=40"for one sheet and V=20"for the
detail sheet
Task 3.9 95% Civil Roadway Plans, Specifications, and Estimate
(Original Contract Scope)
(Civil Roadway Plans in All Disciplines)
Comments from various agencies for the 65% Civil design submittal shall be reviewed
and resolved. If needed, a meeting with the Cities or the review agencies shall be held
to seek clarification on comments. Consultant shall incorporate resolution of comments
in the 95% PS&E. Unresolved details are finalized and all drawings receive a general
progress update. Landscape Plans include; Project Master Planting Plan, Construction
Phasing Plan, Plant Removal/ Relocation Plan, Hardscape Plan and Finish Schedule,
Master Planting Plan, Detailed Planting Plan at Selected Areas, Lighting Plan and
Specifications, Irrigation Plan, Planting Details, and Irrigation Details.
(Technical Specifications)
Consultant shall prepare special provisions for items of work and conditions that are not
covered by the Standard Specifications for Public Work Construction (Green Book).
Construction Technical Specifications for the roadway improvements shall be prepared
using the City's format and the provided boilerplate materials. Each item of work shall
include a method of measurement and payment. Quantity calculation and construction
cost estimates in Microsoft Excel format with a contingency directed by the City shall be
prepared. Consultant shall conduct an internal QA/QC review of the project deliverables
prior to submittal.
(Cost Estimate)
Quantity calculation updates and construction cost estimates in Microsoft Excel format
with a contingency directed by the City shall be prepared.
(Extra Work for Amendment No. 5)
A. Pavement Reconstruction: The original PS&E Scope and Fee were prepared based
on the approved GAD's. The GAD's shows grind and AC overlay of Ramon Road
from the east side of the Crossley Road intersection to the west end of the bridge,
and from the east end of the bridge to the east side of the Landau Boulevard
intersection. 65% Plans were prepared with pavement grind and overlay in these
segments. The top of curb profile was designed based on an extension of the
existing cross fall measured from the sawcut line. The Traffic Control concept was
established based on sequentially moving traffic onto the existing roadway while the
new pavement is constructed.
Based on various team discussions in PDT meetings and per the City's concurrence,
it was determined that completely removing and reconstructing the existing
pavement in the described Ramon Road segments is more cost-effective than grind
and overlay. The work involved to incorporate the modifications to the plans consists
of the following:
Revise street improvement plans from the east side of the Crossley / Ramon
intersection at approximate Station 23+16 to the west end of the bridge at
approximate Station 34+84, and from the east end of the bridge at
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approximate Station 46+56 to the east side of Landau / Ramon intersection at
approximate Station 49+78 to indicate pavement reconstruction.
• Develop a centerline profile on Ramon Road from the east end of the bridge
to the east side of Landau Boulevard. There should be a consistent cross fall
between the centerline finished surface and the lip of the gutter.
• Reassess the 65% design top of curb profiles to make sure the cross falls and
sections are within basic design tolerances;
• Prepare 20-foot Intersection grid grade details for the Ramon Road and
Landau Boulevard intersection. Intersection grid grades are common details
required on pavement reconstruction projects in major intersections.
Intersection grid grades will be placed on a new detail sheet.
• Revise traffic control plans to accommodate the pavement removal and
replacement. Limits of construction phasing need to be reestablished to
include all sections of the roadway within the reconstruction limits. Additional
stages or phases will be required to cover all sections of the roadway and the
Landau Boulevard intersection.
B. Retaining Wall Profile: The retaining wall on the north side of Ramon Road west
of the bridge spans from approximate Station 31+25 to 34+30. The 30%
Complete GAD's identified the wall as a Masonry Retaining wall per SPPWC
Standard 618-3. Task 3.1 65% Complete Roadway Plans states "Retaining wall
layouts, top of wall, bottom of footing, and finished surface elevations are shown
on the Street improvement sheet plan view." During the development of the 65%
Plans it was determined that the wall needed a barrier and the wall type was
modified to a Caltrans standard reinforced concrete Type 1 retaining wall. The
wall profile shall be provided in the 95% complete submittal that consists of the
top of wall, finished ground at back of sidewalk, existing grade over the footing,
and the top of footing that shows the elevation steps.
C. CV-Link / CCWWBP Coordination and Plan Modifications: The Cathedral City
Whitewater Bike Path (CCWWBP) is an early segment of the CV-Link stretching
from Vista Chino to Ramon Road along the west levee of the Whitewater River. It
is adjacent to the Ramon Road widening project. Consultant shall perform the
following extra work:
• Coordinates with CVAG and CCWWBP Consultant ALTA: Coordination with
project team, CVAG and CVAG's consultant ALTA regarding design elements
on the bridge barrier, decorative concrete walks, driveway location and
driveway aesthetic treatments. Task items include review of ALTA's concepts,
project communication, and modification of Street Improvement Plans, Bridge
Plans, Bridge Lighting Plans, and Landscape Plans.
• Provides CV-Link Trail construction directly below the Bridge:
a. Bridge Hydraulics and Scour Study
Consultant shall update the CVWD and RCFCD approved bridge
hydraulics study based on the proposed CV-Link Trail traversing through
the bridge. The stream and bridge cross sections of the current HEC-RAS
model shall be revised to reflect the proposed bike path. The results will
be reviewed and evaluated if the bike path will adversely impact the
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current and agency-approved water surface elevations, flow velocities,
and scour values.
Deliverables: Supplemental Hydraulics Memorandum
b. Channel Improvements Plans
Consultant shall update the channel improvements plans within the bridge
limits to reflect the proposed CV-Link Trail. The cross section of the
proposed CV-Link Trail will be added. Horizontal and vertical location of
the CV-Link on the channel floor will be provided by CVAG.
Deliverables: Updated Channel Improvements Plans
• Provides aesthetic barrier design to accommodate the proposed CV-Link Trail.
Reviews proposed CV-Link design and coordinate with Ramon Road Bridge
walkway design and approved aesthetics and present findings to the design
team and the City. Revises design details in coordination of CV-Link
aesthetics for bridge, barriers, railing, decorative paving, and landscaping.
Information related to the design details will be provided including size, layout,
design intent, color, texture, treatment of material and preliminary costs.
Deliverables: 95% Street Improvement Plans, Drainage Plans, Channel Improvement
Plans, Landscaping Plans, Traffic Control plans, Signing and Striping Plans, Traffic
Signal Modification Plans, Bridge Lighting Plans„ 95% Complete Specifications, and
Updated Construction Cost Estimate.
Structure PS&E
Task 3.10 65% Unchecked Structure Plans
(Original Contract Scope)
Engineering conclusions for the preferred alternative identified in the final bridge type
selection report shall be carried into the final design phase. The final bridge design shall
be based on Caltrans-amended AASHTO LRFD Bridge Design Specifications, various
Caltrans Bridge Design and Detail Manuals, and the Seismic Design Criteria (SDC).
The structure plans shall include a plexiglass soundwall around the outdoor sitting patio
area associated with the Villa Bakery Mexican Food Restaurant located at the northwest
corner of the intersection of Ramon Road and Crossley Road for sound mitigation.
(Extra Work for previous approved Amendment No. 4)
The Consultant shall review contractor's submittals and conduct field inspection for the
emergency repair work at the bridge expansion joints at three piers. With City Project
Manager's prior approval, the Consultant shall direct the contractor to correct deficient
work. The Consultant shall prepare a final inspection report documenting inspection
logs and the recommendation for denial or acceptance of the repair work.
Deliverables: 65% unchecked structure plans
Task 3.11 Bridge Design Independent Check
(Original Contract Scope)
The 65% unchecked bridge plans shall be independently checked by a separate
licensed bridge engineer, who has not been involved in the design of the project. A
separate set of design check calculations including quantity calculations shall be
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prepared in accordance with Caltrans bridge design practice. The checker shall review
the plans for completeness, consistency, correctness of references. The bridge
designer shall revise the design and plans to mitigate checker's review comments. The
checker shall perform back check to concur that the comments have been adequately
addressed. All comments and responses shall be documented in the project files.
Deliverables: independent check review comments and check calculations, comment
and response matrix
Task 3.12 95% Structure PS&E
(Original Contract Scope)
Response to all agencies' review comments for the 65% submittal shall be prepared
and included in this submittal. Consultant shall use Microsoft Word to prepare and edit
Caltrans 2010 Standard Special Provisions (SSP) for structural work at 95% PS&E.
Consultant shall prepare a list of Caltrans standard structure pay items for bridge
construction. Design quantity calculations shall be performed using standard Caltrans
and City forms and marginal cost estimate summary sheets. Item unit prices shall be
adjusted using Contract Cost Data Book published by Caltrans. The structure plans and
quantities shall be updated per checker's comments.
Deliverables: 95% bridge plans, specifications and cost estimate
Task 3.13 Final 100% Design PS&E and Contract Bid Documents
(Original Contract Scope)
Consultant shall incorporate Cities' review comments on 95% Roadway and Structure
PS&E, and compile and submit final bridge, channel and roadway PS&E packages per
City's requirements. It is expected that the plans shall be prepared in AutoCAD 2010 or
higher format and in PDF. The final plans are to be plotted on "Arch D° size Mylar.
Specification documents, including technical specifications, shall be provided on
compact disc in Microsoft Word format with all hidden text shown as well as in PDF. The
Engineer's estimate shall be provided in Microsoft Excel format as well as in PDF.
Consultant shall prepare encroachment permit applications for submittal to Riverside
County Flood Control and Water Conservation District (RCFC&WCD) and Coachella
Valley Water District (CVWD). The permit application documents shall be prepared per
RCFC&WCD and CVWD's submittal requirements. The permit filing fees will be paid by
the City.
The Final PS&E shall include organized Resident Engineer (RE) Pending Files which
contain construction related documents and information through the various project
development phases for structure, channel and roadway work. The RE Pending Files
shall include bridge 4-scale deck grade plots, as-built plans, geotechnical reports, and
special instructions for the field Resident Engineer, Structure Representatives and City
Inspectors.
(Extra Work for Amendment No. 5)
At this time, the latest editions of both Caltrans and Greenbook Standard specifications
are dated 2015. It is anticipated that prior to bid, Caltrans and APWA will issue an
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updated version of standard specifications. Budget is provided to update the
specifications to comply with updated standards prior to the project going out to bid.
Deliverables: final contract bid documents, encroachment permit applications and RE
Pending Files
Task 4: Environmental Permitting
Task 4.1 Habitat Mitigation and Monitoring Plan
(Original Contract Scope)
Consultant shall prepare a Habitat Mitigation and Monitoring Plan (HMMP) for submittal
to and approval by the CDFW. In conformance with this HMMP, Consultant shall
provide services that ensure that mitigation measures to protect habitat and/or sensitive
species are carried out and that these activities as sufficiently monitored and reported
upon. These activities are associated with the requirements of the CDFW 1602
Streambed Alteration Agreement and associated HMMP, including annual reports (for a
period of five years) and following project completion. Consultant shall coordinate with
AMEC Earth and Infrastructure on the performance of required pre-construction surveys.
Deliverables: Draft & Final Habitat Mitigation and Monitoring Plan, and Annual HMMP
reporting to the CDFW for a period of Five-Year
Task 4.2 CEQA Exemption & Revalidation of NEPA Document
(Original Contract Scope)
(Geotechnical CEQA Clearance)
Consultant shall prepare, process through the City and file a CEQA Exemption, to the
extent practicable and necessary, in support of geotechnical boring in the channel of the
Whitewater River in proximity to the subject bridge widening.
Deliverables: Draft CEQA Categorical Exemption Form
Provide revalidation of NEPA document to support request for authorization for right-of-
way acquisition and construction. It is assumed that one separate validation report will
be required for each request for authorization. Validation shall be prepared in
conformance with Exhibit 6-G of the Caltrans Local Assistance Procedures Manual.
Deliverables: LAPM Exhibit 6-G NEPA/CEQA Validation Form
Phase 3 — Right-of-Way
Task 1: Right-of-Way Services
Task 1.1 Legal Descriptions and Plats
(Extra Work for previous approved Amendment No. 4)
Consultant shall provide Legal Descriptions and Plats consisting of the following:
29
a. Using updated prelim reports and easement documents provided by right-of-way
consultant, Consultant's surveyor shall review and verify parcel and right-of-way
data for the affected parcels.
b. Prepare dimensioned exhibits of the proposed right-of-way takes, temporary
construction easements, and slope easements. Provide to right-of-way consultant for
their right-of-way negotiations.
c. Edit parcel configurations as needed until agreement is reached with parcel owners.
d. Prepare legal descriptions for each proposed right-of-way and easement.
e. Submit updated set of legal descriptions and exhibits to right-of-way consultant for
review and comments.
f. Once negotiations are finalized, produce signed and stamped originals for right-of-
way consultant to attach to the executed right-of-way and easement documents.
Deliverables: Updated R/W Constraints map and legal descriptions with exhibits for up
to 48 total right-of-way or easements.
Task 1.2 Right-of-Way Appraisals, Negotiation and Acquisition
(Extra Work for previous approved Amendment No. 4)
It is right-of-way consultant's privileged responsibility to represent the City in the most
professional and respectful manner. Right-of-way consultant's project manager shall
work closely with the design team and the City to review project assignments and
establish lines of communication, procedures and protocols and shall work to keep the
team on track to reach goals. To track and manage on-going right-of-way project tasks
and budget, the right-of-way project manager will:
• Oversee all activities performed under the right-of-way contract.
• Coordinate with any federal and state oversight agencies as directed by the City.
• Ensure that all consultants have appropriate licenses for the scope of work.
• Coordinate team, sub-consultant and city meetings.
• Prepare and maintain a detailed project schedule and provide progress reports.
• Coordinate with all stakeholders.
• Maintain project files.
• Develop and maintain a quality assurance/quality control plan.
• Acquire Right of Entry Letters for geotech vehicles to access the channel in order
perform the boring work.
(Appraisals)
Appraisal services to be provided include:
• Oversight of the appraisal process. Appraisals for each proposed property
acquisition are required as an element for the determination of Just
Compensation. Appraisals for the estimates of value for proposed property
acquisitions must meet the current Uniform Standards of Professional Appraisal
Practice (USPAP) requirements.
• Submit a "Notice of Intent to Appraise" to all property owners expected to have
their properties partially acquired. Appraisers will send introductory letters
indicating when the appraiser expects to contact the owner for an appointment to
perform the appraisal. When summary appraisal reports are completed and
before they are accepted, they are reviewed for accuracy, and regulatory
30
compliance. Right-of-way consultant shall coordinate approval of the Just
Compensation prior to preparing the offer packages.
Appraisal Review services to be provided include:
• Before acceptance and approval of the property appraisals, an independent
appraisal review is made. The review includes inspecting sales to determine
comparability, reviewing appraisal for conformance to Uniform Standards of
Professional Appraisal Practice, reviewing "highest and best use" conclusions,
examining valuation methods, analyzing exhibits, checking mathematical
calculations, and preparing a narrative report that describes the review process
and sets forth the reasoning behind the review. An appraisal review is
recommended to ensure that the appraisal is based on sound appraisal theory,
contains appropriate documentation to support the appraisers' conclusions and
complies with regulatory codes. A recommendation of Just Compensation is then
made based on the reviewed, collected, assembled, correlated and analyzed
data.
Deliverables: Appraisals Reports for proposed properties, Review Appraisals Reports
for proposed properties
Task Assumptions: Assumes no more than 26 appraisals and 26 appraisal reviews will
be provided.
(Right-of-Way Negotiation and Acquisition)
Title Services to be provided include:
• Obtaining and reviewing title reports to verify ownership and identify any
easements or encumbrances. One report will be obtained for contiguous parcels
with the same owner when possible. Updated preliminary title reports will be
obtained as needed.
• Right-of-way consultant shall perform title clearance by resolving problems
relating to unusual circumstances with regards to title or ownership, addressing
exceptions pertaining to property such as mortgage liens, restrictions, easements
and rights-of-way. Right-of-way consultant shall work with the title company to
obtain lender subordination when needed and shall obtain a final title policy at
the close of escrow.
Acquisition services to be provided include:
• Villa Bakery is a candidate for a Plexiglas soundwall along their patio as called
out in the project's environmental noise report. This proposal includes
coordinating with Villa Bakery for the soundwall.
• Prepare Offer Packages and deliver to owners.
• Negotiate with the property owners (or their appointed representatives) for the
purchase of the required property rights. Right-of-way consultant shall present
First Written Offers to each owner. All First Written Offers will include Appraisal
Summary Statements.
• Three impacted parcels show US 680/13IA as the owner. This proposal includes
acquisition services for one (1) Indian allottee for each of the three BIA parcels.
31
• Present property owners with material relevant to value determination. Property
owners will be given reasonable time to consider an offer within the confines of
the project schedule. Right-of-way consultant shall continue negotiations with the
property owners until every effort has been expended and it appears that the only
remaining method of acquisition is through legal proceedings.
• Prepare all acquisition agreements and other documents necessary to complete
the acquisition in a form provided by the City.
• Provide needed information to City staff for preparation of agenda items and
public hearing notices, as necessary for approval of acquisition terms.
• Maintain a diary of all pertinent information and contacts concerning the project
parcels.
• Provide a written summary of the status of the acquisition of each parcel on a
monthly basis and/or upon request of City staff.
• Once an agreement has been reached, obtain the owner's signature, notarized
when necessary, and confirmation of owner's capacity to sign the agreements.
• Promptly transmit all executed documents on successfully negotiated parcels to
City for acceptance.
Escrow/Closing services to be provided include:
During the escrow period, right-of-way consultant shall work to ensure that the property
can be conveyed to the City without any unacceptable liens or encumbrances.
• Obtain property owner signature on agreement(s) and other necessary
documents.
• Obtain City's signature on Certificates of Acceptance.
• Open escrow and coordinate escrow requirements with property owner.
• Provide draft escrow instructions for City approval.
• Coordinate payment between the Grantor, City and the Escrow Company.
• Review Title Reports for liens, CCR's and other encumbrances.
• Obtain all necessary documentation to convey title.
• Review closing statements and submit to City for approval; close escrow.
Relocation Assistance:
Apart from the people affected by relocation activities, appropriate notices are one of
the most important parts of a relocation program. Providing notices to affected party(s)
in a timely manner can save the agency money and protect the affected party(s) from
unnecessary hardships. Right-of-way consultant's relocation agent will make contact
with the displaced person or business as soon as possible, thereby establishing a clear
line of communication conducive for seamless relocations. Right-of-way consultant shall
create a Relocation Plan if needed, present possession notices and relocation benefits
to tenants and owners, order and review FF&E appraisals, assist displacees in their
relocation and process relocation forms and deliver to the City for payment. Right-of-
way consultant shall arrange for non-English-speaking persons affected by the project
to have assistance in understanding the project. For this project relocation of signage
for three businesses is anticipated for a gas station, storage facility and bowling alley.
Also relocation services for one billboard on the north side of Ramon Road east of
Whitewater River are included in this proposal.
32
(Caltrans Right-of-Way Certification)
Right-of-way consultant shall obtain right-of-way certification which documents that real
property interests have been secured and that all right-of-way activities were conducted
in accordance with the applicable Caltrans policies and procedures.
During this process, right-of-way consultant shall assist in the preparation of the
submittal package that will include the certification form and compilation of the
necessary backup documents. This would generally include deeds, resolutions of
necessity, final orders of condemnation, access agreements, cooperative agreements,
utility relocation plan documentation and permits among other documents.
(Eminent Domain Support)
While it is right-of-way consultant's ultimate goal to negotiate a fair settlement between
the City and the property owner, sometimes it is necessary to resolve valuation or
design differences in court. If negotiations are unsuccessful, agents will prepare
summary memos outlining efforts made and the reason(s) for impasse. Right-of-way
consultant can send an impasse letter to the property owner(s) and begin eminent
domain support tasks, working with the City's attorney and the City. Each contact would
be documented (including the date, place and names) and maintained in the parcel file
throughout the negotiation process. This proposal assumes four acquisitions will require
eminent domain support and litigation guarantees.
Deliverables: Title Reports, Litigation Guarantees, Offer Packets, Escrow documents for
voluntary acquisitions, Right-of-Way Certification approval
Task Assumptions:
• Assumes 26 properties will be acquired.
• Assumes 26 preliminary title reports will be obtained.
• Assumes 4 litigation guarantees will be obtained.
• Assumes no more than one (1) Indian allottee per BIA parcel.
• Plat maps and legal descriptions will be provided in Task 1.1.
• No Phase II Site Assessments are required.
• Assumes acquisition services to be completed within one year from receipt of the
Notice to Proceed.
• Assumes one (1) right-of-way certification.
• Relocation assumes three outdoor advertising signs and one billboard.
• Assumes four owners will require Eminent Domain support.
• Deposition, court testimony, expert witness and fees for valuation appraisals are
additional, to be compensated on a time and materials basis.
33
CITY OF PALM SPRINGS
COST PROPOSAL (AMENDMENT NO.5)
Federal Project No.BHLS-5282(040)),City Project No.08-25
Professional Engineering Design Services for Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the
Whitewater River Bridge Widening)
Summary of Task Costs
Task No. Task Description i Task Labor Cost
Current Contract This Amendment JAmended Amount
Phase I-Prod et Approval and Environmental Document(PA&ED)
Task 1 Project Management
1.1 Project Administration and Project Controls $114,434.93 $0.00 $114,434.93
L2 Meeting and Coordination S94,801.88 $0.00 $94,801.88
1.3 Quality Assurance and Quality Control $34,754.94 $0.00 $34,754.94
1.4 Local Assistance Funding/Programming Supports $21,333.20 $0.00 $21,333.20
Task 2 Preliminary Engineering
2.1 Data Collection and Research $18,913.72 $0.00 $18,913.72
2.2 Field Review and Site Assessment S9,354.20 $0.00 $9,354.20
2.3 1 Surveying and Aerial Topographic Mapping $34,617.46 $0.00 $34,617.46
2.4 Right of Way Research and Base Mapping $25,513.06 $0.00 $25,513.06
2.5 Utility Research,Notification and Mapping $13,776.37 $0.00 $13,776.37
2.6 Traffic Study $44,080.75 $0.00 $44,080.75
2.7 Preliminary Roadway/Bride Foundation Report $29,612.51 SO.00 $29,612.51
2.8 Roadway Alternatives Study and Geometric Approval $88 094.54 S0.00 $99,094.54
Drawings
2.9 Preliminary Right of Way Study and Cost Estimates $30,585.21 S0.00 $30,585.21
2.10 Bridge Aesthetics and Approach Landscape Modification $50,425.18 S0.00 $50,425.18
Stu
2.l 1 Preliminary Street Lighting Study $4,695.82 $0.00 $4,695.82
2.12 Roadway Drainage Study $7,548.71 $0.00 $7,548.71
2.13 Floodplain Study,Bridge Hydraulics and Sediment Transport $45,355.12 S0.00 $45,355.12
Analyses
2.14 Preliminary Channel Improvement Plans $10,936.07 $0.00 $10,936.07
2.15 Conditional Letter of Map Revision CLOMR $10,592.08 $0.00 $10,592.08
2.16 Bridge Type Selection Study $88,959.68 $0.00 $88,959.68
2.17 Preliminary Cost Estimates $17,279.81 $0.00 $17,279.81
2.18 Project Report Equivalent $41,191.36 $0.00 $41,191.36
2.19 Value Analysis Study $19,861.67 $0.00 $19,861.67
Task3 Environmental Document CE A/NEPA
3.1 Public Scope,Commission&Council Meetings $4,639.62 $0.00 $4,639.62
3.2 Preliminary Environmental Stud PES $6,721.70 $0.00 $6,721.70
3.3 Noise Study $32,437.36 $0.00 $32,437 36
3.4 Air Quality Study $17,12122 $0.00 $17,121.22
3.5 Phase I Initial site Assessment and ADL Surveys $15,129.12 $0.00 $15,129.12
3.6 Water Quality Assessment Report and Preliminary SWPPP $18,693.84 $0.00 $18,693.84
3.7 Location Hydraulic Study&Summary Flood lain $8,029.35 $0.00 $8,029.35
3.8 Biological Resources study INES and BA $23,377.36 $0.00 $23,377.36
3.9 Wetland and Jurisdictional Delineation and Assessment $5,762.43 $0.00 $5,762.43
3.10 Visual Impact Assessment S25,772.25 $0.00 S25,772.25
3.11 Community Impact Assessment $6,563.22 $0.00 $6,563.22
3.12 Cultural Resources Stud ASR/HPSR/APE S14,262.43 $0.00 $14,262.43
3.13 Draft NEPA Environmental Assessment S25,930.48 $0.00 $25,930.48
3.14 Draft CE A Initial Study/Mitigated Negative Declaration S10,191.85 $0.00 $10,191.85
3.15 Bureau of Indian Affairs Consultation&NEPA/Section 106 S4,907.39 $0.00 $4,907.39
Clearance
3.16 Circulate Draft Environmental Document&Respond S2,295.22 $0.00 $2,295.22
3.17 Final Environmental Document MND/FONSI S3.388.18 $0.00 $3,388.18
3.18 File Notice of Determination CE A $655.78 $0.00 $655.78
3.19 1Publish Notice in Federal Register $1,136.68 $0.00 $1,136.68
3.20 USACE Section 404 Permit and NEPA Clearance/USEPA& $33,141.31 $0.00 $33,14 L31
SWRCB Section 401 Water uali Certification
3.21 JCDFG 1602 Streambed Alteration Agreement $7,257.25 S0.00 $7,257.25
Reimbursable Expenses $35 858.00 $0.00 $35 858.00
Phase 1 Subtotal $1 159 990.31 $0.00 $1 159 990.31
34
Phase 11 Final Design Plans,Specifications and Estimate(PS&E)
Task 1 Project Man a ement
1.1 Project Administration and Project Controls $105,983.61 $7,866.35 N$�29,470.26
1.2 Meetings and Coordination $107,000.79 $0.00
1.3 QualityAssurance and QualityControl $37,087.81 $0.00
1.4 Local Assistance Supports $16,149.63 $0.00
Task 2 Final Design Reports and Studies
2.1 UtilityPotholing $29,470.26 S0.00
2.2 Geotechnical Investigations and Design Reports $39,770.50 $5,127.36 $44,897.86
2.3 Update SWPPP $6,080.52 S0.00 $6,080.52
2.4 Utility Relocation Coordination $68,867.86 $0.00 $68,867.86
2.5 Update Drainage Report $6,564.10 S0.00 $6,564.10
2.6 Update Topographic Field Survey $66,192.23 $0.00 $66,192.23
Task 3 Plans,Specifications and Estimates(PS&E)
Civil Roadwa PS&E
3.1 65%Roadway Plans $101,905.67 $0.00 $101,905.67
3.2 65%Storm Drain Plans and Erosion Control Plans $39,475.47 $0.00 $39.475.47
3.3 65%Channel Improvements Plans $30,166.76 S0.00 $30,166.70
3.4 65%Landscaping Plans $21,777.72 $0.00 $21,777.72
3.5 65%Traffic Control Plans $25,388.06 $0.00 S25,388.0(i
3.6 65%Signing and Striping Plans $17,758.96 $0.00 $17,758.96
3.7 65%Traffic Signal Im rovement Plans $16,211.41 $0.00 S16,211.41
3.8 65%Bridge Mounted Lighting Plans S6,583.34 $0.00 S6.583.34
3.9 95%Civil Roadway PS&E $133,374.04 $59,527.14 $192,901.18
(Includes A,Pavement Reconstruction,B.Retaining Wall
Profile,and C.CV-Link/CCW WBP Coordination and Plan J,
Modifications
Structure PS&E
3.10 65%Unchecked Structure Plans $280,459.64 $0.00 $280,459.64
111 Bridge Design Independent Check $89,345.23 $0.00 $89,345.23
3.12 95%Structure PS&E $94,295.16 $0.00 $94,295.16
3.13 Final 100%Design PS&E&Contract Bid Documents $168,722.07 $7,695.89 $176,417.96
Task Environmental Permitting -
4.t Habitat Mitigation and Monitoring Plan $12,977.47 $0.00 $12,977.47
4.2 CE A Exemption&NEPA Caltmns Revalidation $9,679.80 $0.00 $9,679.80
Reimbursable Expenses $37 910.00 $4 400.00 $42,310.00
Phase 11 Subtotal 1 $1 569 198.11 $84 616.73 $1 653 814.84
Phase III Ri ht of Wa
Task 1.0 Right-of-Way Services Ak
1.1 Legal Descriptions and Plats $85,172.75 $0.00 $85,172.75
1.2 Right-of--Way Appraisal,Acquisition and Certification $215,893.68 $0.00 $215,893.68
Phase 1Il Subtotal $301 066,43 $0.00 $301 066.43
Grand Total $3,030,254.85 $94,616.73 $3,114,871.58
35
... _.. .......
City of Palm Springs
Cost Proposal
Consultant: CNS Engineers,Inc.
Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the
Project Name: Whitewater River Bridge Widening)
Contract No. Palm Springs City Project No.08-25 Date: 5/8/2017
DIRECT LABOR
Classification/Title Name Hours Actually Hourly Rate Total
Principal Bridge Engineer/PM James J.La 16 $ 83.25 $ 1,332.00
Roadway Project
Engineer/Deputy PM Steve Hosford 168 $ 57.25 $ 9,6t8.00
Roadway/CADD Design
Engineer Nancy Li or Design Staff 88 $ 35.00 S 3,080.00
Senior Bridge Engineer Qu et Nguyen or Senior Staff 48 $ 57.50 S 2,760.00
Bridge Design Engineer Justin Nguyen or Design Staff 0 $ 36.00 S -
Pro'ect Administrator ILily H.Honing 2 $ 54.50 1 $ 109.00
0 $ 1 $
LABOR COSTS
a)Subtotal Direct Labor Costs $ 16,899.00
b)Anticipated Salary Increases $ - 0%
c)TOTAL DIRECT LABOR COSTS[(a)t(b)] $ 16,899.00
FRINGE BENEFITS
d)Fringe Benefit(Rate: ) e)TOTAL FRINGE BENEFITS[(c)x(d)] $
INDIRECT COSTS
0 Overhead(Rate: 154,04% ) g)Overhead[(c)x(t)] $ 26,031.22
to Geneml and Administrative(Rate: ) f Gen&Admin[(c)x(h)] $ -
j)TOTAL INDIRECT COSTS[(g)+(i)] $ 26,03112
FIXED FEE(Profit)
1) (Rate: 10% ) k)TOTAL PROFIT[(c)+(e)+01]x(1)] S 4,293.02
OTHER DIRECT COSTS(ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
to)Reproduction
if Conference Calls
o)Tmvel/Mileage Expense(Mileage will be IRS standard rate.)
p)Mailing/Overnight/Special Deliveries
9)
r)TOTAL OTHER DIRECT COSTS[(m)+(n)—(o)—(p)+(q)] $
CNS Cost $ 47,223.24
SUBCONSULTANT COSTS
MSA Consultants S 18,701.45
Epic Land Solutions S -
KOA Corporation $
Aguilar Consulting,Inc. $ 4,446 72
Converse Consulting $ 9,527.36
TKD Associates S 4,717.97
Terra Nova Planning and Research $
CASC Consulting $
s)TOTAL SUBCONSULTANT COSTS $ 37,393.49
TOTAL COST Ile)—(e)+0)+(k)+(r)+G)j 84 616.73
35
City of Palm Springs
Cost Proposal-Man Hour Worksheet
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the Whitewater River Bridge Widening) Date: 5i8/17
Contract No.' Palm Springs City Project No,U8-25
Consultant. CNS Engineers,Inc
rdziwiands. Roiid—,urea ao.&.QCADD 1—,edas. nnds�o.:i'L egot.a Total Subconsulunds Subtotal Labor
Task No, Task Description E Labor Cost
n,, TA1 E."..D"'t' 0.sign F.igiiuvr Enymu Fngiicc, Atlmimarnbr HOnr5 Labor Cost Cost
Loaded ale 523264 $1599: $97.81 SIW,65 SI00,0 $152,30
Phase 11 Final Design Plans,Specifications and Estimate(PS&E)
Task 1 Pro ecl Management
1.1 Project Administration and Project Controls i 161 4 i 21 42 $ 7,966,35 1 $ $ 7,866.35
12 Meetings and Coordination 1 011 S $
1 3 Quality Assurance and Quilt l ControlI oil $ $ $
1.4 Local Assistance Supports I 0 $ S U$
Task 2 Final Design Reports and Studies
2 1 Utility PotholingD $ $ $
2.2 Geotechnical Investigations and Design Re orts 0 S $ 5,127.36 $ 5,127.36
23 Update SWPPP 0 S S $
2.4 1Utility Relocation Coordination 0 $ $ $
25 U teDrainage Re rt 0 $ $ S
2.6 JUIrdate Topographic Field Survey 0 $ $ $
Task 3 1PIrms,Specifications and Estimates(PS&E)
Civil Roadway PS&E
3.1 65%Roadway'Plans 0 $ $ $
3.2 65%Storm Drain Plans and Erosion Control Plans 0 $ $ $
3.3 65%Channel Improvements Plans 0 $ $ $
3A 65%Landsca in Plans 0 $ $ $
35 65%Traffic Control Plans 0 $ $ $
3.6 65%Signing and Striping Plans 0 $ $ $
3.7 65%Traffic Signal Improvement Plans 0 S S $
3.8 65%Bridge Mounted Lighting Plans 0 S $ $
3.9 95%Civil RoadwayPS&E 0 S $ $
A.Pavement Reconstruction 80 56 136 $ 18,275 64 $ 3,720.22 $ 21,995.86
B.Retaining Wall Profile 0 S $ 8,609.98 $ 8.609.98
C.CV-Link/CCW WBP Coord-and Plan Modifcations 40 32 24 96 $ 13,385 37 1 $ 15,535.94 S 28,921.31
Structure PS&E
3.tO 65%Unchecked Structure Plans oil S S $
3011 Bride Design In ependent Check I 0 $ $ $
3,12 95%Structure PS&E I I D $ $ 11S
3.13 Final 100%Design PS&E&Contract Bid Documents 1 241 1 241 1 1 48 $ 7,695.89 1 S $ 7,69589
Task Environmental Permitting
4.1 Habitat Miti ation and Monitoring Plan 01 $ $ $
4.2 CEQA Exemption&NEPA Caltrans Revalidation 1 011 $ $ S
Phase III Right of Way Phase
Task 1.0 Right-of-Way Services
L I ILegal Descriptions and Plats 1 0 $ $ $
1.2 Right-of-WayAppraisal,Ac uisilion and Certification 0 $ $ $
Total Hours[ 161 1681 881 491 01 21 3221 Total Labor Cost S 80216.73
Subtotal ODC S 4 400.00
Tom]Cost w/ODC $ 84,616.73
w
Page 1 of 1
City of Palm Springs
Cost Proposal
Consultant: MSA Consulting, Inc.
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the
Contract No. Palm Springs City Project No.08-25 Date: 4/3/2017
DIRECT LABOR
Classification/Title Name Hours Actual[ Hour[ Rate Total
Project Manager Paul R. Sepulveda 18 $ 75.00 $ 1,350.00
Project Engineer Julian A. De La Torre 6 $ 75.00 $ 450.00
Associate Project Manager Joe Baiza 26 $ 45.06 $ 1,170.00
Senior Designer Jaime SanA ustin 74 $ 49.61 $ 3,671.14
Utility Research/Coordinator Tom Lynch 0 $ 37.50 $ -
CADD Designer Matthew De La Torre 0 $ 26.54 $ -
Director of Survey/Mapping Charles R. Hams 0 $ 75.00 $ -
Senior Surveyor Doug Redlin 0 $ 48.46 $ -
Survey CADD Designer Eduardo Hernandez 0 $ 33.00 $ -
Two-Man Survey Crew Two-Man Survey Crew 0 $ 99.64 $ -
LABOR COSTS
a)Subtotal Direct Labor Costs $ 6,641.14
b)Anticipated Salary Increases $ - 0.0%
c)TOTAL DIRECT LABOR COSTS[(a)+(b)] $ 6,641.14
FRINGE BENEFITS
d)Fringe Benefit(Rate: ) e)TOTAL FRINGE BENEFITS [(c)x(d)] $ -
INDIRECT COSTS
f)Overhead(Rate: 156.00% ) g)Overhead[(c)x(f)] $ 10,360.18
h)General and Administrative(Rate: ) i)Gen&Admin[(c)x(h)] $ -
j)TOTAL INDIRECT COSTS [(g)+(i)] $ 10,360.18
FIXED FEE(Profit)
I) (Rate: 10% ) k)TOTAL PROFIT[(c)+(e)+G)]x(1)] $ 1,700.13
OTHER DIRECT COSTS(ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
m)Reproduction
n)Conference Calls $ -
o)Travel/Mileage Expense(Mileage will be IRS standard rate.) $ -
p)Mailing/Overnight/Special Deliveries $ -
q) $
r)TOTAL OTHER DIRECT COSTS [(m)+(n)+(o)+(p)+(q)I $ _
SUBCONSULTANT COSTS
s)TOTAL SUBCONSULTANT COSTS $ -
TOTAL COST [(c)+(e)+0)+(k)+(r)+(s)] $ 187�1.4rJ
38
City of Palm Springs
Cost Proposal-Man Hour Worksheet
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the Whitewater River Bridge Widening) Date-4/3/I7
Contact No.'.Palm Springs City Project No,08-25
Consultant.MSA Consulting,Inc.
w,i.=� v,otRi n„o<,.e u��ry °iry cnu0 Nu �o Iol"' two.wi, Subc isulmra Subtotal Labor
Task No. Task Description aa�,�d✓c�oRe se,.�eM.n cnntr Total Hours Labor Cost
M�nup.r Gryu,a� Vrvtan MvmtliT Ihvipna fi,vpe�, Sorvp Lten 91.81tOI(',09I COST
M1uneyn�
Igad¢d Rate $21120 1 $21120 1 $12672 1$13970 1 $115.60 $7474 1$2112D $13646 1 $92,93 $280.59
Phase II Final esilan Plans,specifications and Estimate PS&E
Task 1 Pro'xt Management
Ll Project Administration and Protect Controls 0 $ § $
12 Meetings and Coordination 0 $ $ $
1.3 Quality Assurance mid Quality Control 0 $ S $
1 4 Local Assistance Supports 0 $ $ $
Task 2 Final Design Reports and Studies
2.1 Utility Potholing olls $ S
22 Geotechnical lavesti ations and Design Report 0 $ S S
23 Update SWPPP 0 $ $ $
24 lUtility Relocation Co ordination 0 i$ S $
2.5 U dale Ihaina a Re 0rt 0 $ $ $
26 U ale To o ra hie l--ield Surve 0 $ S $
Task 7 Plans,Specifications and Estimates PS&F,
Civil R..d..y PS&E
31 65%Roodway Plans 0 $ $ $
3.2 65%Storm Drum Plans and Erosion Control Plans 0 $ $ $
33 65%Channel Improvements Plans 0 S S $
34 65%Landscaping Plans 0 $ $ $
35 65%Traffic Control Plans 0 $ S $
3.6 65%Signing and singing Plans 0 $ S $
3.7 65%Traffic Signal Improvement Plans 0 $ S $
3.8 65%Bride Mounted Lighting Plans 0 $ § S
3.9 95%Civil Roadway PS&E 0 $ E $
A.Pavement Reconstruction 1 4 10 10 25 $ 372022 S $ 3,720.22
B.Retainin Wall Profile 8 Z 16 32 58 $ 8,609998 $ S 89609.98
C.CV-Link/CCWWBP Coord_and Plan Modifications 9 32 41 $ 6,371.26 1 E $ 6.37126
Stoneham PS&E
3.10 65%Unchecked Shutting Plans I Oil$ E $
3.1 Bride Design fincliendent Check I I Oil S E $
3.12 19
5 . one ore PS&E 0 $ $ $
313 Final 700%Desi n PS&E&Contract Bid Documents 0 $ $ $
Task 4 JEnvironmental Permitting
4.1 lHabitat Mitigation and Monitor in Plan 0 $ $ $
4.2 CE A Exemption&NEPA Caltrane Revalidation 0 $ E $
Phase III Ri h10f Way Phase
Task 1.0 Ri t-of-Wa,Services
LI ILegal Descri bons and Plats O $
S E
L2 Ri htof-Wa Appraisal,Ac uisition and CertiGcalion 0 § E S
Total Hours IS 6 26 74 0 0 0 0 0 0 12 Total Labor Cast $ 18701.45
Subtotal ODC
Total Cost w/ODC $ 18,71J1.45
(d�
Gal
City of Palm Springs
Cost Proposal
Consultant: Aguilar Consulting, Inc.
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the
Contract No. Palm Springs City Project No.08-25 Date: 4/3/2017
DIRECT LABOR
Classification/Title Name Hours Actually Hourly Rate Total
Project Manager Ceazar Aguilar 12 $ 71.94 $ 863.28
Hydraulics Engineer Lynn Johnson 0 $ 48.00 $ -
Project Engineer Ruel Ituralde 0 $ 42.00 $ -
Design Engineer Christopher Aguilar 30 $ 26.00 $ 780.00
CADD Operator Genevieve Smith 0 $ 22.00 S -
Project Administrator Salty Beavan 0 $ 18.00 $ -
0 $ -
0 $ $
0 $ $
0 $ $
LABOR COSTS
a)Subtotal Direct Labor Costs $ 1,64328
b)Anticipated Salary Increases $ -
c)TOTAL DIRECT LABOR COSTS[(a)+(b)] $ 1,643.28
FRINGE BENEFITS
d)Fringe Benefit(Rate: ) e)TOTAL FRINGE BENEFITS[(c)x(d)] $ -
INDIRECT COSTS
f)Overhead(Rate: 146.00% ) g)Overhead[(c)x(t)] $ 2,399.19
h)General and Administrative(Rate: ) i)Gen&Admin[(c)x(h)] $ -
j)TOTAL INDIRECT COSTS[(g)+(i)] $ 2,399.19
FIXED FEE(Profit)
1) (Rate: 10% ) k)TOTAL PROFIT[(c)+(e)+0)]x(p] $ 404.25
OTHER DIRECT COSTS(ODC)
(ODC is actual cost to be reimbursed with supporting documentation.)
m)Reproduction
n)Conference Calls $ -
o)TraveUMileage Expense(Mileage will be IRS standard rate.)
p)Mailing/Ovemight/Specia[Deliveries
v $
r)TOTAL OTHER DIRECT COSTS[(m)+(n)+(o)+(p)+(q)] $ -
SUBCONSULTANT COSTS
s)TOTAL SUBCONSULTANT COSTS $ -
TOTAL COST [(c)+(e)+0)+(k)+(r)+(a)] $
40
City of Palm Springs
Cost Proposal- Man Hour Worksheet
Project Name. Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the Whitewater River Bridge Widening) Date: 4/3/17
Contract No.:Palm Springs City Project No.08-25
Consultant Aguilar Consulting,Inc.
r"Ki ma�,uecs oa�y� Cann rrnixi Subconsultants Subtotal Labor
Task No. Task Description nt�aso, roam«r PI,t o engine` answer, Ore., A&nlnlevuior Total Hours Labor Cost Labor Cos[ Cos[
Loaded Rate 1 $194.67 1 $129.99 1 $113.65 $70.36 $5953 $48.71
Phase It Final Desi n Plans,Specifications and Estimate(PS&E)
Task 1 Project Management
1.1 Project Administration and Project Controls $ $ $ -
1.2 Meetings and Coordination 0 $ $ $
1.3 Quality Assurance and Qualitv Control 41 $ $ $
14 Local Assistance Supports I oil $ $ $
Task 2 Final Design Reports and Studies
2.1 Utility Potholing 0 $ $ H$
2.2 Geotechnical Investigations and Design Report: 0 $ $ $
2.3 Update SWPPP 0 $ $ $
2.4 Utili Relocation Coordinatior 0 $ $ $
2.5 U date Draina a Re urt 0 $ - $ - $ -
2.6 JUpdate Topographic Field Surves 0 $ $ $
Task 3 Plans,Specifications and Estimates(PS&E)
Civil Roadway PS&E
3.1 65%Roadway Plans 0 $ $ $
3.2 65%Storm Drain Plans and Erosion Control Plans 0 $ $ $
3.3 65%Channel Improvements Plans 0 $ $ $
34 65%Landscaping Plans 0 $ $ $
3.5 65%Traffic Control Plans 0 $ $ $
3.6 65%Signing and Striping Plans 0 $ $ $
3.7 65%Traffic Signal Improvement Plans 0 $ $ $ -
3.8 65%Bride Mounted Lighting Plans 0 $ $ $
3.9 95%Civil Roadwa PS&E $ $ $
A.Pavement Reconstruction $ $ $
B.Retaining Wall Profile A $ $ $
C CV-Link/CCW WBP Coord.and Plan Modifications 121 1 1 30 42 $ 4,446,72 1 $ $ 4,446.72
Structure PS&F.
3.10 65%Unchecked Structure Plans $ $ $
3.11 Bridge Dcsi n Independent Check $ $ $
3.12 95%Structure PS&E $ $ - $ -
3.13 Final 100%Design PS&E&Contract Bid Documents $ - $ $
Task 4 Environmental Permitting
4.1 Habitat Mitigation and Monitoring Plar $ $ $
4.2 CEQA Exemption&NEPA Caltrans Revalidation I Oil $ $ $
Phase ll[Ri to W ay Phase
Task 1.0 [Right-of-Way Services
1.1 1 Legal Descriptions and Plats $ $ $
1.2 Ri hl-of-Wa Appraisal,Acquisition and Certification $ $ $
Total lloursi 121 01 01 301 01 0 _L21 otal Labor Cost $ 4446.72
j► Subtotal ODC
[� Total Cost w/ODC $ 4,446.72
City of Palm Springs
Cost Proposal
Consultant: Converse Consultants
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the
Contract No. Palm Springs City Project No. 08-25 Date: 4/3/2017
DIRECT LABOR
Classification/Title Name Hours Actually Hourly Rate Total
Principal in Charge Hashmi Quazi 3 $ 129.01 $ 387.03
Project Manager Siva Sivathasan 0 $ 72.12 $ -
Lead Geologist Scot Mathis 4 $ 39.43 $ 157.72
Project Engineer Mohammad Malim 0 $ 28.85 $ -
Senior Staff Engineer Jordan Roper 18 $ 24.04 $ 432.72
Staff Geologist James Burnham 32 $ 19.23 $ 615.36
Staff Engineer Abraham Eng 0 $ 24.04 $ -
Word Processor Kathy Von Glahn 3 $ 15.00 $ 45.00
Drafting Sherwyn Dumaua 2 $ 20.00 $ 40.00
Accounting IDanielle Ertl 2 $ 26.97 $ 53.94
LABOR COSTS
a)Subtotal Direct Labor Costs $ 1,731.77
b)Anticipated Salary Increases $ -
c)TOTAL DIRECT LABOR COSTS[(a)+(b)] $ 1,731.77
FRINGE BENEFITS
d)Fringe Benefit(Rate: 35.61% ) e)TOTAL FRINGE BENEFITS [(c)x(d)] $ 616.68
INDIRECT COSTS
t)Overhead(Rate: 133.55% ) g)Overhead[(c)x(0] $ 2,312.78
h)General and Administrative(Rate: ) i)Gen&Admin[(c)x(h)] $
169.16%
j)TOTAL INDIRECT COSTS[(g)+(i)] $ 2,312.78
FIXED FEE(Profit)
1) (Rate: 10% ) k)TOTAL PROFIT[(c)+(e)+0)]x(1)] $ 466.12
OTHER DIRECT COSTS(ODC)
(ODC is actual cost to he reimbursed with supporting documentation.)
m)Water Supply $ 500.00
n)Drill Rig(Includes contingency for one additional boring) $ 2,900.00
o)Travel/Mileage Expense(Mileage will be IRS standard rate.) $ 500.00
p)Permit Fee $
q)Traffic Control $ 500.00
r)TOTAL OTHER DIRECT COSTS[(m)+(n)+(o)+(p)+(q)] $ 4,400.00
SUBCONSULTANT COSTS
s)TOTAL SUBCONSULTANT COSTS $ -
TOTAL COST [(c)+(e)+0)+(k)+(r)+(s)] $ 9527.36
42
City of Palm Springs
Cost Proposal-Man Hour Worksheet
Project Name. Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the Whitewater River Bridge Widening) Date'. 4/3/17
Contract No.: Palm Springs City Project No.08-25
Consultant Converse Consuhants
na -, .." t...a w, s wit sna w.,m Total SubconsWtant Subtotal Labor
Task No, Task Description ci„� mY„sR t „i,y, cos, i:,foar ,�ons,,a r�g,�o, i.,,�,�„ tn,n^s ^�"""� Hours Labor Cost sLabor Cost Cost
Loaded Rate $381W 1$213i 53 1$11674 1 $8542 1 $71.18 1 $56.94 1 $71,18 1 $4441 1 $5922 1 $79.95
Final Design Plans,S ecificalions and Estimate PS&E)
Task 1 Project Management
LI Project Administration and Pro ect Controls 0 $ $ $
1.2 Meetings and Coordination 0 $ $ $
1.3 Qualav Assurance and Quality Control 0 $ $ $
1.4 Local Assistance Supports 0 $ $ S
Task 2 Final Design Re arts and Studies
2.1 Utility Potholing OF $ $
2.2 Gemechnical Investigations and Design Re 3 4 19 32 3 2 2 64 $ 5,127.36 $ $ 5,127.36
2.3 Update SWPPP 0 $ $ $
2.4 Utiluv Relocation Coordination 0 $ $ $
2.5 U ate Dmivae Re ort 0 S $ S
2.6 U ate DTo
r era hie Field Surve 0 $ $ S
Task 3 Plans,specifications and Estimates PS&E
Civil Roadwa PS&E
3t 65%Roadway Plans 0 $ $ S
3.2 65%Storm Drain Plans and Erosion Control Plans 0 $ $ $
3.3 65%Channel lm roventents Plans 0 $
34 65%Landscaping Plans 0 $ $ $
3.5 65%Traffic Control Plans 0 $ $ S
3.6 65%Signing and Striping Plans D $ $ $
37 65%Traffic Signal Improvement Plans 0 $ $ S
3.8 65%Bride Mounted Lighting Plans 0 $ $ S
39 95%Civil Roachvay PS&E 0 $ $ $
A.Pavement Reconstruction 0 S g $
B.Retainin Wall Profile 0 $ $ $
C! V-Link/CCWWBP Coord.and Plan ModiBwhons 0 $ $ $
Structure PS&F.
3,10 65%Unchecked Structure Plans 0 $ g $
3.11 ]Bridge Design Inde ndent Check I $
3.12 95%Structure PS&E 0 $ $ S
3.13 1FIMI 100%Desi m PS&E&Contract Bid Documents 0 $ $ $
Task 4 EOvironmenlal PerrOittin
4.7 Habitat Mitigation and Monitoring Plan 0 S $ $
42 ICEQA Exemption&NEPA Caltrans Revalidation 0 $ I $ $
Phase III Ri ht 0f Wav as
'Task 1.0 [Right-of-Way Services
I I 11-egst Descriptions and Plats D $ $ $
1.2 Right-of-Way Appraisal,Ae uisition and Certification 0 $ $ S
Total Hours 3 0 4 0 18 32 0 7 2 2 ta Total Labor Casl S 127,J6
Subtotal ODC11 S 4400,00
Total Cost w/ODC S 9,527,36
I�
City of Palm Springs
Cost Proposal
Consultant: TKD Associates
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard, including the Whitewater
Contract No. Palm Springs City Project No. 08-25 Date: 4/N2017
DIRECT LABOR
Classification/Title Name Hours Actual Hourly Rate Total
Principal Landscape Architect Thomas Doczi 5 $ 55.00 $ 275.00
Project Manager Ivan Ortiz 10 $ 34.00 $ 340.00
Designer Miguel Tafoya 16 $ 27.00 $ 432.00
CADD Chris Martinez 28 $ 25.00 $ 700.00
Draftsperson Staff 0 $ 17.00 $ -
Administrative Staff 0 $ 22.00 $ -
$ $
$ $
$ $
LABOR COSTS
a)Subtotal Direct Labor Costs $ 1,747.00
b)Anticipated Salary Increases $ - 0%
c)TOTAL DIRECT LABOR COSTS [(a)+(b)] $ 1,747.00
FRINGE BENEFITS
d)Fringe Benefit(Rate: ) e) TOTAL FRINGE BENEFITS [(c)x(d)] $ -
INDIRECT COSTS
f)Overhead(Rate: 145.51% ) g)Overhead[(c)x(f)] $ 2,542.06
h)General and Administrative(Rate: ) i)Gen&Admin[(c)x(h)] $ -
j)TOTAL INDIRECT COSTS [(g)+(i)] $ 2,542.06
FIXED FEE(Profit)
1) (Rate: 10% ) k)TOTAL PROFIT [(c)+(e)+0)]x(p] $ 428.91
OTHER DIRECT COSTS(ODC)
(CDC is actual cost to be reimbursed with supporting documentation.)
m)Reproduction
n)Conference Calls
o)Travel/Mileage Expense(Mileage will be IRS standard rate.)
p)Mailing/Overnight/Special Deliveries
q) $
r)TOTAL OTHER DIRECT COSTS[(m)+(n)+(o)+(p)+(q)] $
SUBCONSULTANT COSTS
ARTIST $
s)TOTAL SUBCONSULTANT COSTS $ -
TOTAL COST [(c)+(e)+0)+(k)+(r)+(s)] 4,717.97
44
City of Palm Springs
Cost Proposal- Man Hour Worksheet
Project Name: Ramon Road Widening(San Luis Rey Drive to Landau Boulevard,including the W hltcwater River Bridge Widening) Date: 4/3/17
Contract No.: Palm Springs City Project No.08-25
Consultant: TKD Associates -
Task No. Task Description Pf1°`�°'��onds`ep. asoixi manes:� D,,i �e,i CARD Dmitsperson Adadoisvmi,e Total Hours Labor Cost Subconsultants Subtotal Labor
Amhnem Labor Cost Cost
Loaded Rate 1 $148.53 1 $91.82 1 $72.92 $67.52 $45.9] $5941
Phase II Final Design Plans,Specifications and Estimate(PS&E)
Task I Project Management
1.1 Project Administration and Proieet Controls i 0 $ $ $
1.2 Meetings and Coordination 0 $ $ $
1.3 Quali1 Assurance and Quality Control (1 $ $ $
1.4 Local Assistance Supports 0 $ - $ $ -
Task 2 Final Design Reports and Studies
2.1 Utility Potholing 0 $ $ $
2.2 Geotechnical Investigations and Design Reports 0 $ $ $
2.3 Update SWPPP 0 $ $ $
2.4 Utility Relocation Coordination 0 $ $ $
2.5 U date Drainage Report 0 $ $ $
2(i Up
l date Topographic Field Survey 0 $ $ $
Task 3 IPlans,Specifications and Estimates(PS&E)
Civil Roadway PS&E
3.1 65%Roadway Plans 0 $ $ $
3.2 65%Slum Drain Plans and Erosion Control Plans 0 $ $ $
3.3 65%Channel lm rovements Plans 0 $ $ $
3.4 65%Landscaping Plans 0 $ $ $
3.5 65%Traffic Control Plans 0 $ $ $
3.6 65%Signing and Striping Plans 0 $ $ $
3.7 65%Traffic Signal Improvement Plans 0 $ $ $
3.8 65%Bridge Mounted Lighting Plans 0 $ $ $
3.9 95%Civil Roadway PS&E 0 $ $ $
A.Pavement Reconstruction 0 $ $ $
B.RetainingWall Profile 0 $ $ $
C.CV-Link/CC W WBP Coord.and Plan Modifications 51 101 161 281 1 1 59 $ 4,717.97 $ $ 4,717.97
Structure PS&E
3J0 65%Unchecked Structure Plans 0 $ ii $
3.11 Bride Design Independent Check I 0 $ 1 $ 11 $
3.12 95%Structure PS&E I 0 $ 1 $ 11 $
3.13 Final 100%Design PS&E&Contract Bid Documents I 0 $ 1 $ 11 $
Task Environmental Permitting -
4.1 Habitat Mitigation and Monitoring Plan 0 $ $ $
4.2 CE A Exemption&NEPA Caltrans Revalidation 0 $ I $ 11 $
Phase In Right of Way Phase
Task LO Ri ht-of-Wav Services
1.1 Le al Descriptions and Plats 0 $ $ $
L2 Ri hl-of-Wa Appraisal,Acquisition and Certification 0 $ $ lis
Total Hoursi 51 101 161 281 01 01 591 rotal Labor Cost $ 4,717.97
Subtotal ODC $
A Total Cost w/ODC $ 4,717.97
GT1
ATTACHMENT 3
as
AMENDMENT NO. 5
TO PROFESSIONAL SERVICES AGREEMENT NO. 6190
WITH CNS ENGINEERS, INC.
RAMON ROAD WIDENING —SAN LUIS REY DR. TO LANDAU BLVD.
INCLUDING WHITEWATER RIVER BRIDGE WIDENING
CITY PROJECT NO. 08-25, FEDERAL AID PROJECT NO. BHLS 5282 (040)
THIS FIFTH AMENDMENT TO Agreement No. 6190 for professional engineering and consulting
services, (herein "Amendment') made and entered into on the _ day of 2017, by and
between CITY OF PALM SPRINGS, a California charter City and municipal corporation, (herein "City"),
and CNS Engineers, Inc., (herein "Consultant'), is hereby amended as follows:
RECITALS
WHEREAS, City and Consultant entered into that Agreement No. 6190 to provide professional
engineering and consulting services in the City of Palm Springs ("Agreement'), as dully amended from
time to time;
WHEREAS, City requests Consultant to provide additional services for the Ramon Road
Widening (San Luis Rey Drive to Landau Boulevard, including the Whitewater River Bridge Widening),
City Project No. 08-25, Federal Project No. BRLO 5282 (040), and
WHEREAS, the parties wish to amend the Agreement to extend the contract, to conduct a water
percolation test to obtain geotechnical design data for a proposed Dry Well; modify the design plans to
incorporate new project elements such as reconstructing the roadway pavement on the segment of
Ramon Road between Crossley Road and Landau Boulevard excluding the bridge deck, revising the
type of retaining wall north of Ramon Road west of the Bridge to accommodate a safety traffic barrier,
conducting project coordination with CVAG and their design consultant to incorporate the CV-Link
Design elements; and implementing new standard construction specifications that are expected to be
available prior to the bid; and
WHEREAS, the parties wish to amend the Agreement to modify the contract to increase costs
for Tasks 1.1, 2.2, 3.9, and 3.13 and Reimbursable Expenses in Phase II for additional services in the
PS&E phase; and
NOW. THEREFORE, for good and sufficient consideration, the parties agree as follows:
Section 1 - Section 1.1 "Scope of Services" of the Agreement is hereby amended by adding additional
scope of work to Tasks 1.1, 2.2, 3.9, and 3.13 in Phase II with associated tasks, shown on Exhibit "A".
Section 2 - Section 2.1 is hereby revised to reflect an increased maximum contract amount of Three
Million One Hundred Fourteen Thousand Eight Hundred Seventy One Dollars and Fifty Eight Cents
($3,114,871.58).
47
Section 3 - Exhibit "C" Schedule of Compensation is hereby revised to increase costs for certain tasks
in Phase II; see the attached Exhibit "C".
Purchase Order Number: 12-0716
Agreement Number: 6190
Original City Council Approval: January 18, 2012
Original Contract Amount: $ 1,159,990.31
Amount of Previous Increase(s) $ 1,870,264.54
Amount of This Increase $ 84,616.73
Total: $ 3,114,871.58
Section 4. - Exhibit "D" Schedule of Performance — is hereby revised to incorporate the additional
services into the schedule; see the attached Exhibit "D".
SIGNATURES ON NEXT PAGE
48
IN WITNESS WHEREOF, the City and the Consultant have caused this Amendment No. 5 to be
executed on this day of 2017. Except as specifically amended by this
Amendment No. 5, all terms and provisions of Agreement No. 6190 shall remain in full force and
effect.
CITY OF PALM SPRINGS, CALIFORNIA CONSULTANT
CNS Engineers, Inc.,
a California corporation
By By:
David H. Ready Signature (notarized)
City Manager
Name:
ATTEST:
Title:
By
Kathleen D. Hart
Interim City Clerk
APPROVED AS TO FORM:
By By:
Edward Kotkin Signature (notarized)
City Attorney
RECOMMENDED: Name:
By Title:
Marcus L. Fuller,
Assistant City Manager
By
Thomas Garcia
City Engineer
49
EXHIBIT "A"
SCOPE OF WORK
General Scope of Work — Consultant shall provide the City with final design, right-of-
way services related to the Ramon Road Widening (San Luis Rey Drive to Landau
Boulevard, including the Whitewater River Bridge Widening), (City Project #08-25),
Federal Aid Project No. BHLS 5282(040) (hereinafter the "Project"). The intent of this
project is to widen Ramon Road to its 6-lane divided arterial roadway cross-section,
including widening of the existing Ramon Road Bridge (State Bridge No. 56C-0287) and
additional turning lanes at two key intersections. The preparation of the contract and
right of way documents shall comply with applicable local, state and federal regulations,
policies, procedures, manuals and standards necessary to obtain project approvals from
various regulatory agencies.
Technical Scope of Work
Phase II — Final Civil Engineering Design (Plans, Specifications and Estimates -
PS&E)
Task 1: Proiect Management
Task 1.1 Project Administration and Project Controls
(Original Contract Scope)
Consultant' project administration shall be conducted to ensure timely progress
reporting and billing, accurate project record keeping, monitoring of costs, progress,
deliverables and adherence to quality standards. Internal project coordination meetings
shall be conducted monthly through office meetings, conference calls and exchange of
emails, to maintain good project communication.
Schedule Control: During the project development, Consultant shall ensure that the
schedule adheres to all contractual requirements. The schedule will be constantly
updated. Consultant shall work closely with the City for the delivery requirements.
Document Control: All in-coming and out-going design and correspondence materials
shall be logged, and filed according to a project-specific document control system.
Accounting and Invoicing Procedures: Consultant shall follow general City and Caltrans
accounting and billing requirements. All man-hours, direct and indirect costs shall be
tracked.
Cost Control: Project costs shall be verified on a monthly basis. Cost-to-date, estimated
actual percent completed, and estimated budget to complete by individual task at each
invoicing period will be documented.
(Extra Work for the approved Amendment No. 4)
Consultant shall provide project administration related to securing a Right of Entry
(ROE) to access the Agua Caliente Indian Tribal Lands through Bureau of Indian Affairs
(BIA) in support of geotechnical exploratory borings in the Whitewater River; conducting
inspection of emergency bridge expansion joint repair; and obtaining relevant right of
Exhibit"A"
Page 1 of 13 50
way documents in support of relocation of the impacted utility poles own by SCE. The
consultant's effort shall include setting contractual supports and scheduling with sub-
consultants who will be involved in the described extra work.
(Extra Work for Amendment No. 5)
Consultant shall provide project administration related to Water Percolation Testing to
support design setting of a Dry Well, incorporation of CV-Link Trail Design, and
Pavement Reconstruction between Crossley Road and Landau Boulevard. The
consultant's effort shall include setting contractual supports and scheduling with sub-
consultants who will be involved in the described extra work.
Deliverables: monthly invoices, progress reports, schedule updates and document logs
Task 1.2 Meetings and Coordination
(Original Contract Scope)
This task shall include general management and coordination among the City,
Consultant Team, Caltrans, jurisdictional agencies, and other key stakeholders. Project
meetings shall be conducted to maintain good project communication in purposeful and
concise meetings. Project coordination shall be established by frequent progress review
meetings or conference calls. Project Development Team (PDT) meetings in the City
Hall or by conference calls shall be conducted.
A meeting agenda shall be prepared in advance. All action items listed in the meeting
minutes shall be reviewed in every meeting. Other typical procedures including
preparing monthly progress reports; establishing design criteria; posting project issues
to all individuals; conducting biweekly progress review for all engineering plans and
reports; mitigating all independent check and review comments; clearing communication
lines to maintain the project schedule. Project Manager and appropriate key task
leaders or engineers shall attend the meetings.
(Extra Work for previous approved Amendment No. 4)
Consultant shall provide project coordination related to securing a Right of Entry (ROE)
to access the Agua Caliente Indian Tribal Lands through Bureau of Indian Affairs (BIA)
in support of geotechnical exploratory borings in the Whitewater River; conducting
inspection of emergency bridge expansion joint repair; and obtaining relevant right of
way documents in support of relocation of impacted utility poles own by SCE. The
consultant's effort shall include coordinating with sub-consultants, the bridge contractor
and permitting agencies who will be involved in the described extra work; reviewing the
preliminary title reports and plotting recorded easements on the BIA parcels; clarifying
BIA's questions and researching records to determine whether the existing bridge is on
the public easement; preparing exhibits and attending various meetings with BIA to
discuss the existing easements and the ROE requirements; drafting letters to
landowners requested by BIA; coordinating with BIA and the Tribe to arrange cultural
monitoring, cooperative agreement between the City and the Tribe, surety bond and
rental fees; coordinating drilling schedule with several parties involving tribal cultural
monitor, the drilling contractor, the design team, CVWD and RCFC&WCD.
Deliverables: meeting agendas, meeting minutes, and coordination memorandums
� 1
Task 1.3 Quality Assurance and Quality Control
(Original Contract Scope)
Consultant shall provide Quality Control and Quality Assurance (QC/QA) for all project
documents and plans to ensure that the project moves forward to delivery as quickly as
possible. Upon notice to proceed, the QC/QA procedures shall be clearly outlined for
the project team. These procedures shall include checklists for plan preparation, a-file
sharing procedures and document controls, and independent reviews by senior staff.
Consultant shall review the design documents to make sure that the design is
consistent with the funding requirements so that the review and approval process is
expedited. Consultant shall make sure all right-of-way acquisitions, easements, and
utility relocation for the project are reasonable and cost-efficient.
Deliverables: Quality Control and Quality Assurance Plan
Task 1.4 Local Assistance Support
(Original Contract Scope)
Consultant shall assist the City in preparing Requests for Authorization (RFA) to
proceed with Right-of-Way Acquisition, Utility Relocation, and Construction in
accordance with Caltrans Local Assistance Procedure manual. Consultant shall provide
technical supports and attend up to two (2) meetings with the City and Caltrans District
8 Local Assistance as required to discuss the funding authorization matters.
Deliverables: requests for authorization to proceed with right-of-way acquisition, utility
relocation and construction
Task 2: Final Design Reports and Studies
Task 2.1 Utility Potholing
(Original Contract Scope)
Consultant shall coordinate potholing for up to 25 potholes for the existing utilities at
critical locations. Consultant shall coordinate with the respective utility owners for the
potholing work. Consultant shall coordinate the use of field survey crews to locate
potholed utilities by coordinates and elevations based on the project's survey controls.
Deliverable: a report upon completion including elevations for use by the project
surveyor
Task 2.2 Geotechnical Investigations and Design Reports
(Original Contract Scope)
(Existing Document Review)
Consultant shall review available geologic and geotechnical literature pertaining to the
project site. Review published soil and geologic data in existing files and as available
from appropriate public agencies. This shall include a review of literature prepared by
the California Geological Survey, the U.S. Geological Survey, County of Riverside,
Caltrans, City of Palm Springs and City of Cathedral City, and other government
agencies. An aerial photograph analysis shall be performed to evaluate the site
52
geomorphology, history of development, and presence of potential geologic hazards
(i.e., fault lineaments, slope instability).
(Project Set-up)
As part of the project set-up, Consultant shall conduct the following:
• Perform a field reconnaissance to evaluate site conditions and mark the boring
locations.
• Obtain no-fee permits from the City of Palm Springs and City of Cathedral City.
Notify Underground Service Alert (USA) at least 48 hours prior to drilling.
• Arrange for a hollow stem auger drill rig.
(Field Investigation)
Consultant understands Ramon Road is a busy street, so drilling within the street during
normal hours may not be possible. Consultant has included provisions within their
scope and cost to conduct their field investigation over the weekend.
Consultant's field investigation shall consist of coring the bridge deck and drilling
exploratory borings.
(Bridge Deck Core Samples)
Three (1 to 2 inches) core samples will be collected from the bridge deck to determine
the bonding condition between the precast and cast-in-place layers of the concrete.
Traffic control shall be required during the coring operation.
(Borings)
The purpose of the borings shall be to:
• Obtain subsurface information within the channel bottom and on the streets.
• Obtain undisturbed and bulk samples of the various soil types for geotechnical
laboratory testing.
Their field exploration plan is presented in the table below:
Location Number of Borings / Depth
Bridge Abutments 4170' (each)
Channel Bottom 4/50' (each)
Ramon Road 4/10' (each)
Landau Boulevard 2/10' (each)
Wet Well 1/50'
Total 151590,
Borings shall be drilled with a truck mounted rig (CME 75 or equivalent) equipped with 8-
inch diameter hollow stem auger for soils sampling. Soils shall be continuously logged
and classified by a geologist/engineer in the field by visual examination in accordance
with the Unified Soil Classification System.
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Undisturbed ring samples of the subsurface materials shall be obtained using a Modified
California Sampler (2.4 inches inside diameter and 3.0-inch outside diameter) lined with
thin-walled sample rings. The sampler shall be driven into the bottom of the borehole with
successive drops of a 140-pound hammer falling thirty (30) inches. The number of
successive drops of the driving weight ("blows") required for each 6.0 inches of
penetration shall be shown on the boring log. The soil shall be retained in brass rings (2.4
inches in diameter and 1.0 inch in height). The central portion of the sample shall be
retained and carefully sealed in waterproof plastic containers for shipment to the
laboratory. Representative bulk samples shall be collected from the borings.
The borings shall be backfilled loose with soil cutting. As a result, the surface may settle
over time. If construction is delayed, Consultant recommends the owner monitor the boring
site and backfill any settlement or depression that might occur, or provide protection
around the area of the boring locations to prevent trip and fall injuries from occurring near
the area of any potential settlement.
(Laboratory Testing)
Soil samples obtained in the subsurface exploration shall be transported to Consultant's
geotechnical laboratory. Geotechnical testing may include the following:
(Seismic Hazard Assessment)
A geologic/seismic hazard evaluation shall be conducted for this project. This will
include evaluations of the potential for surface fault rupture, seismic-induced ground
deformation or settlement related to liquefaction, seismic compaction, lurching or lateral
spreading.
(Reports)
Data obtained from the documents review, field investigation, and laboratory testing will be
evaluated and draft reports including Geotechnical / Material Report and Bridge
Foundation Report prepared in accordance with Caltrans Standards will be issued for
review and comments.
(Extra Work for previous approved Amendment No. 4)
Consultant shall provide project coordination related to securing a Right of Entry (ROE)
to access the Agua Caliente Indian Tribal Lands through Bureau of Indian Affairs (BIA)
in support of geotechnical exploratory borings in the Whitewater River. The Consultant
shall obtain encroachment permits from CVWD and RCFC&WCD, provide BIA with an
exhibit showing geotechnical boring location for approval, and shall coordinate with the
drilling contractor to accommodate the inspection schedule of the cultural monitor
assigned by the Tribe.
(Extra Work for Amendment No. 5)
Water Percolation Testing: A Percolation Test shall be provided as described below to
provide information that will enable the design team to provide design dimensions and
other criteria of the proposed Dry Well located at approximate street Station 54+20. In
the original contract scope, it was intended for infiltration rates to be provided during
construction to establish Dry Well depth and other criteria. However, it is proposed to
conduct the water percolation testing in the design phase to avoid a potential
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construction change order as the contractor will have enough data to bid the right size
of the Dry Well.
(Task I: Project-Setup)
As part of the project set-up, Consultant shall perform the following:
• Obtain a no-fee encroachment permit from City of Cathedral City.
• Conduct a site reconnaissance and mark the boring location so that a drill rig
access is available.
• Notify Underground Service Alert (USA) at least 48 hours prior to drilling to clear
the borings locations of any conflict with existing underground utilities.
• Engage a drill subcontractor to conduct the field exploration.
(Task II: Subsurface Exploration)
Consultant shall drill one boring to a depth of 50 feet below existing ground surface. The
purpose of the boring will be to:
• Obtain subsurface information and retrieve representative bulk samples of the
various soil types.
• Conduct water percolation test.
If auger refusal is encountered at a shallower depth than listed above, then the boring will
be terminated at the depth of refusal. Consultant shall remove the augers and attend
another boring.
The boring will be drilled with a truck mounted rig (CME 75 or equivalent) equipped with
8-inch diameter hollow-stem augers for soils sampling. Soils will be continuously logged
and classified by the geologistlengineer in the field by visual examination in accordance
with the Unified Soil Classification System.
Bulk samples of representative soil types will be collected in plastic bags. Groundwater
level if encountered will be recorded.
(Task III: Percolation Test)
A 3-inch diameter perforated pipe and gravel will be used to stabilize the test hole and
reduce the potential for caving. Immediately following drilling, the test hole will be filled
with water and allowed to presoak for 24 hours. The presoak will be reduced to 2 hours
if the criteria for "sandy soils" are met.
The bored hole will be filled with water approximately one hour prior to conducting the
percolation test. During testing, the water level will be recorded every 30 minutes. Water
will then be added to near the original water level inside the boring. This method will be
repeated a minimum of 6 hours for each test hole. The percolation rate will be corrected
for gravel pack. It is intended that a percolation rate will be used in the design of the dry
well. If an infiltration rate is needed, the measured percolation rate will be used to
calculate an estimated infiltration rate using the Porchet inverse borehole method.
Following the completion of testing, the bored hole will be loosely backfilled with
excavated soil. The pipes and gravel may remain in place following the fieldwork.
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Consultant shall provide water supply for the percolation test.
(Task IV: Laboratory Testing)
Laboratory tests will likely include sieve analysis.
(Task V: Percolation Test Report)
A percolation test report shall be prepared which shall include the following items.
• Site and project description.
• Discussion of the field procedures used in the investigation.
• A discussion of the materials encountered in the boring and their measured
engineering properties.
• Logs of the exploratory boring summarizing the subsurface conditions
encountered and a plan indicating the locations of the explorations.
• Depth to groundwater.
• Soils classification based on sieve analysis.
• Percolation rate at the location of the Dry Well.
Deliverables: a Geotechnical / Material Report, a Bridge Foundation Report, a
Percolation Test Report
Task 2.3 Update Storm Water Pollution Prevention Plan (SWPPP)
(Original Contract Scope)
Consultant shall prepare an update to the project's single Storm Water Pollution
Prevention Plan (SWPPP) that meets the requirements of both the United States
Environmental Protection Agency's (USEPA's) February 16, 2012 Construction General
Permit (USEPA-CGP) and the California State Water Resources Control Board's
(SWRCB's) 2009 Construction General Permit as amended in 2010 and 2012 (SWRCB-
CGP). The combined SWPPP is proposed because the project is located partially on
lands designated as Allotted and Leased, and Allotted and Not Leased, by the Agua
Caliente Band of Cahuilla Indians: the locations necessitates compliance with both EPA
(for areas over Tribal land) and SWRCB (for areas not over Tribal land) requirements.
The update will continue to utilize the EPA SWPPP Template, with revisions and
additions needed to comply with SWRCB-CGP requirements.
The update shall include revisions to incorporate the final design drawings onto which
Consultant shall incorporate appropriate Best Management Practices (BMPs) to reduce
or control the discharge of pollutants associated with construction. In addition,
construction related water pollution control BMPs identified in the Environmental
Documents shall be included. The update shall include project ownership details. The
update shall describe post-construction pollution control BMPs incorporated by the
Engineer into the project design.
A draft updated SWPPP shall be provided for review and comment. Upon receipt of
comments, comments within the scope of services shall be incorporated into the final
updated SWPPP. The final updated SWPPP shall be certified by a Qualified SWPPP
Developer (QSD).
JG
Consultant shall file Notices of Intent (NOI) to obtain coverage under the USEPA-CGP
and the SWRCB-CGP: for EPA, the NOI will be filed via the electronic Notice of Intent
(eNOI) system, and for the SWRCB, the NOI will be filed via the Stormwater Multi-
Application Reporting and Tracking System (SMARTS). In both cases, Consultant's role
shall be as a Data Submitter or equal role: it shall be the responsibility of the City to
designate Consultant has a Data Submitted, to certify the NOls as the Legally
Responsible Person (LRP), and to pay required fees. Consultant shall provide support
to assist the LRP in designating Consultant as a Data Submitter, certifying the NOls,
and submitting required fees.
Deliverables: One draft SWPPP in electronic format (Adobe PDF format), one final
SWPPP in electronic format (Adobe PDF format).
Task 2.4 Utility Relocation Coordination
(Original Contract Scope)
Consultant's goal of Right-of-Way Utility Coordination is to determine who has prior
rights and identify potential moves and time frames. Critical during this early phase is
the conducting of utility identification and the coordination, communication and
continued involvement with design engineers, utility companies and utility relocation
contractors. Consultant's Utility Relocation Manager shall prepare a Utility Matrix
identifying utility owners, descriptions of facilities, dispositions (i.e. protect, relocate,
abandon) and verification of facilities by researching utility records and as-built plans;
prepare utility conflict matrix to identify all potential conflicts and develop a plan of action
and tentative schedule; perform joint field reviews, review permit records and license
agreements; verify facilities from each owner which has facilities in the project alignment
area. It is assumed that no more than seven utilities may be affected by the project.
Consultant's Utility Relocation Coordination includes:
• Obtain as-built plans, data from the design consultant, and other resources.
• Review the project and utility plans.
• Conduct interviews with design team.
• Determine utility relocation and easement requirements.
• Identify and interview all utility owners, and confirm their facilities within the
project area.
• Coordinate with project engineer, local agency and utility owners.
• Review utility owner's designs, prepare utility agreements and notices to owners.
• Determine advance utility alternatives, perform site verifications.
(Extra Work for previous approved Amendment No. 4)
The Consultant shall independently secure right-of-way documents to determine the
prior right for the impacted utility poles own by SCE. The Consultant shall provide
continuous effort in spite of SCE's reluctance of providing necessary information
needed for the design team to move forward with the Report of Investigation and to draft
a Utility Agreement addressing any advance funds for SCE's engineering work.
Deliverables. Utility As-Built Plans, Utility Relocation Plans and Utility Conflict Matrix
Task 2.5 Update Drainage Report
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(Original Contract Scope)
Consultant shall provide revisions to the Drainage Report prepared during the project
study report phase and provide assistance as required for the purpose of obtaining final
approval.
Deliverables: Drainage Report revisions and final drainage report
Task 2.6 Update Topographic Field Survey
(Original Contract Scope)
Consultant shall update and enhance the initially topographic survey by performing the
following:
• Survey elevations and locations as a result of the utility potholing (25 potholes)
and geotechnical boring (15 bored holes).
• Update utility plans based on the finding of the utility potholing.
• Perform topographic survey in the channel to confirm the existing OG elevation
beneath the bridge.
• Provide topo and cross-section survey of Landau Boulevard 600' north and 800'
south of Ramon Road. Survey shall include the existing Bowling Alley parking lot.
• Perform field cross sections of Ramon Road from San Luis Rey to the west end
of bridge behind curb only, and from the east end of bridge to the east End of
Curb Return of Avenida La Paloma.
• Provide topo survey of the existing detention basin and the Overflow Structure on
the west side of Landau Boulevard north of Ramon Road.
• Dip the Storm Drain manholes in locations near where Junction Structures are to
be constructed.
• Provide survey of the area at the Villa Bakery Restaurant where the transparent
sound wall will be installed.
• File Corner Records and/or Record of Survey as required.
Deliverables: Updated topographic survey with supplemental survey observations in
AutoCAD and PDF format
Task 3: Plans, Specifications and Estimates (PS&E)
Civil Roadway PS&E
Task 3.1 65% Roadway Plans
(Original Contract Scope)
Consultant shall prepare the 65% Complete Plans based on the preliminary geometric
layout. Drawings consist of a Title Sheet, three Typical Section and Detail Sheets, four
40-scale demolition plans west of the bridge and two demolition plans east of the
bridge, and eight 20-Scale Street Improvement Plan and Profile sheets west of the
bridge and four sheets east of the bridge. All elements of the work are included in the
65% Roadway Plans, however, some details may be remaining for the 95% Submittal.
The title sheet shall be prepared in accordance with City of Palm Springs standards and
includes the project title, vicinity map, sheet index, general notes and other information
in accordance with the City's format and City of Cathedral City signature block. The
Typical Section and Detail Sheets shall include the typical street sections, non-standard
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details as well as a full listing of roadway construction and removal notes. The
Demolition Plans and the Street Improvement plan and profile sheets shall show the
existing topography, limits of work, construction notes, right-of-way, utilities, and other
general design elements. Centerline, top of curb, and/or edge of pavement design shall
be provided on the Street Improvement profile. Retaining wall layouts, top of wall,
bottom of footing, and finished surface elevations are shown on the Street improvement
sheet plan view. Cross Sections at intervals of no greater than 50 feet shall be drawn at
HA" = 20' and V:1" = 2' and prepared to establish the limits of grading and confirm the
project footprint. Earthwork quantities are established based on these cross sections.
Consultant shall prepare one detail sheet showing the striping modification of the Palm
Springs Lanes/Ramon Tower parking lot including the relocation of one existing parking
lot light. Electrical connection is provided on the Landscaping plans.
Deliverables: 65% roadway plans
Task 3.2 65% Storm Drain Plans and Erosion Control Plans
(Original Contract Scope)
Consultant shall prepare all Storm Drain Improvement plans on both east and west side
of the bridge to include:
• Relocate six (6) existing catch basins west of the bridge. The
new catch basins will be the same size as the existing catch basin being
replaced.
• Relocate three (3) existing catch basins east of the bridge to
include:
o Dry Well east of Landau near street station 51+20
o Overflow structure in the Detention Basin and
associated hydrology/hydraulic analysis
o New catch basin near street station 48+50
• Provide details of Rip Rap Erosion Control Blanket at the
south end of extended Landau Boulevard
• Provide updates to calculations and approvals.
• Prepare quantities and cost estimate using the 65%
Complete Plans.
Deliverables: 65% Storm Drain Plans, Quantities and Cost Estimate
Task 3.3 65% Channel Improvement Plans
(Original Contract Scope)
Consultant shall prepare final channel improvements plans at a scale of 1"=40' based
on the agency approved preliminary channel improvements plan. The plan set shall
consist of a title sheet, a layout/grading plan sheet, a channel profile sheet, a channel
cross section sheet, and three (3) detail sheets for a total of seven (7) sheets. The City
of Palm Springs, CVWD, RCFC&WCD, and APWA standards and structures will be
used in the design. This scope shall include preparation of quantity and cost estimates
in support of the channel design.
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Consultant shall update the final bridge hydraulics and floodplain/scour report based on
the final channel and bridge design for CVWD and RCFC&WCD review and approval.
Deliverables: Channel Improvements Plans, Updated Final Bridge Hydraulics and
Floodplain/Scour Report, and Quantity/Cost Estimates.
Task 3.4 65% Landscape Plans
(Original Contract Scope)
Consultant shall provide the landscape architecture services. As shown on the Ramon
Road Bridge construction 30% Geometric Approval Drawings, the limits of planting and
irrigation improvements consist of the following locations:
• Modify the planting and irrigation of the reconfigured median between Agua
Caliente Trail and Crossley Road.
• Create planting and irrigation within new median on Ramon Road between
Crossley road and the west side of the bridge.
• Modify existing planting and irrigation within the reconstructed median between
Landau Blvd and Candlewood Drive, plus modify the planting and irrigation of the
reconfigured median immediately west of Candlewood Avenue.
• Create Planting and Irrigation Plan for the north parkway between street stations
11+25+/- and 14+60+/- and between stations 21+90+/- and 22+55+/- and
between stations 23+10+/- and 33+10+/-. Drawings include the relocation of the
illuminated "Ll-Store It" sign.
• Modify the existing parkway landscaping in the south side of Ramon Road
between stations 17+50+/- and 22+50+/-.
• Modify the existing parkway landscaping on the west side of Landau Boulevard
between stations 10+70+/- to 13+30+/-.
• Modify existing parkway landscaping on private property at three locations: north
side east of Landau Boulevard between street stations 51+05+/- and 54+30+/-;
south side east of Landau Blvd between stations 49+80+/- and 52+00+/-; and
south side east of Landau Blvd between street stations 52+40+/- and 55+60+/-.
Landscaping drawings include the relocation of illuminated business signage at
the Chevron Gas Station and Palm Springs Bowling lanes, and the relocation of
on parking lot light.
(Schematic Design)
The initial phase consists of the following subtasks:
• Site Visit and Project kick-off meeting with the design team and City members
• Review Goals and Objectives and Project Schedule.
• Prepare Project Base Plans.
• Site Analysis and Inventory of Existing Plant Material and Irrigation Systems
• Prepare Schematic Landscape Design Concept and Renderings for Selected
Areas.
• Conceptual Landscape Lighting Plan
• Color Presentation Plans for City Review
• Meet and Review with City Planning and Engineering and Presentations
[Design Development (65% Submittal)]
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Upon acceptance of the schematic design, development of the 65% Complete Design
consists of the following:
• Develop Preliminary Project Master Plan.
• Prepare Final Landscape Concept and Renderings for Selected Areas.
• Master Plant Palette and Color Board
• Review with Planning, Engineering and Tribal Committees.
• Develop Water Calculations.
• Develop Preliminary Construction Cost Estimate.
• Develop Implementation and Phasing Program.
• Color Presentation Plan and Plant Palette for City Review
• Final Presentation to City and Review Committees
• Submittal to DWA and City
Consultant's artist shall provide a review of the 95% Complete Bridge Aesthetic Plans to
ensure that the bridge architectural design is consistent with the conceptual aesthetic
plan that was approved by the Public Art Commissions.
Deliverables: Presentations of conceptual landscaping concepts including colored
plans and plant palette, 65% landscape plans
Task 3.5 65% Traffic Control Plans
(Original Contract Scope)
Consultant shall provide construction traffic handling, including traffic control plans
needed to establish work area and associated lane closures and placement of
temporary traffic control devices. The basic approach will follow the stages described in
the Project Report (equivalent) and consist of three construction stages: Stage One,
building the north side of Ramon Road; Stage Two, building the south side of Ramon
Road; and Stage Three, constructing the raised medians and other final construction
work. Base plans shall be prepared at V=40' and shall normally show a minimum of
2,000 feet of roadway with relevant medians, striping, and work area. The design,
legend, and location of all work area signs, barricades, applicable notes and legend,
and necessary additional traffic controls are designated and placed on the plan sheets.
The plans shall be prepared to conform to the general requirements of the City of Palm
Springs and Cathedral City, with consideration for the needs of the Contractor's
construction operations. The project is expected to require six sheets. Prior to the 65%
submittal, Consultant shall perform QAQC and independent peer review for the traffic
control plans. Review comments will be redlined and forwarded to designer for
correction.
Deliverables: 65% Traffic Control Plans
Task 3.6 65% Signing and Striping Plans
(Original Contract Scope)
Consultant shall provide the signing and striping plans. 40-Scale signing and striping
plans shall be prepared on double tiered sheets showing the location of all proposed
traffic signs, traffic stripes, markings, and the proper disposition of all affected existing
signs and markings. Any work required to transition the proposed stripes to join with
existing stripes shall be provided and the plans shall identify existing markings, signage,
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curb markings, and fire hydrants. Existing signage requiring relocation shall be shown.
Existing signage to be relocated that does not meet MUTCD standards shall be shown
to be replaced. The project is expected to require five sheets. Prior to the 65%
submittal, Consultant shall perform QAQC and independent peer review for the signing
and striping plans. Review comments will be redlined and send to designer for
correction.
Deliverables: 65% Complete Signing and Striping Plans
Task 3.7 65% Traffic Signal Improvement Plans
(Original Contract Scope)
Consultant shall prepare plans for installation of traffic signal communication conduits
along the Ramon Road widening limits. The new conduits will run between the three
existing traffic signals connecting each controller combined. Conduit size would be
determined by the agencies involved during the design phase. Pull boxes are expected
to be located in 200 feet intervals and conduit termination at end points would stub out
to a pull box. A trace wire will be installed in each conduit. Actual communications cable
shall be added at this time only as requested by the agencies.
Consultant shall prepare traffic signal modification Design at the following three
locations:
• Ramon Road and Landau Boulevard: Full intersection widening improvements
are proposed which include a new south leg on Landau Boulevard. It is expected
that new signal poles and hardware shall be required for all corners along with
revised detection areas and updated lighting and pedestrian control to comply
with current agency guidelines.
• Ramon Road and Crossley Road: Full intersection widening improvements are
proposed which involve all four curb return areas. It is expected that existing
signal poles would be replaced or relocated depending on the pole type and
condition. Detection areas will be revised. Pedestrian control and lighting would
be updated to current agency guidelines.
• Ramon Road and San Luis Rey Drive: Ramon Road widening mostly impacts the
northeast corner to add a westbound to northbound combination through/right
turn lane. As is typical with signal plans, a full intersection layout would be
prepared with a focus on the northeast corner improvement. Existing signal poles
conflicting with the proposed curb ramp would be replaced. The signal controller
cabinet is presently set back and would be examined closely to avoid relocation
and possible intersection rewiring.
Deliverables: 65% submittal for a total of 4 to 5 plan sheets for 1"=20'scale
Task 3.8 65% Bridge Mounted Lighting Plans
(Original Contract Scope)
Local agencies such as Palm Springs do not use overhead street lighting on Ramon
Road in the project area. Proposed roadway lighting is low level with fixtures mounted in
the new bridge barrier walls. This type of bridge lighting is similar to that found on the
Dinah Shore Drive Bridge rails and is not invasive to nocturnal fauna. Consultant shall
review various wall mount or step type light fixtures and focus on those suitable for LED
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type lamps. The plan would provide details for fixture installation, wiring, service
locations and conduit installation. Street lighting plan for the roadway segment is not
part of the plans as it is not needed per existing condition.
Deliverables: 65% submittal for 2 plan sheets on V=40"for one sheet and V=20"for the
detail sheet
Task 3.9 95% Civil Roadway Plans, Specifications, and Estimate
(Original Contract Scope)
(Civil Roadway Plans in All Disciplines)
Comments from various agencies for the 65% Civil design submittal shall be reviewed
and resolved. If needed, a meeting with the Cities or the review agencies shall be held
to seek clarification on comments. Consultant shall incorporate resolution of comments
in the 95% PS&E. Unresolved details are finalized and all drawings receive a general
progress update. Landscape Plans include; Project Master Planting Plan, Construction
Phasing Plan, Plant Removal/ Relocation Plan, Hardscape Plan and Finish Schedule,
Master Planting Plan, Detailed Planting Plan at Selected Areas, Lighting Plan and
Specifications, Irrigation Plan, Planting Details, and Irrigation Details.
(Technical Specifications)
Consultant shall prepare special provisions for items of work and conditions that are not
covered by the Standard Specifications for Public Work Construction (Green Book).
Construction Technical Specifications for the roadway improvements shall be prepared
using the City's format and the provided boilerplate materials. Each item of work shall
include a method of measurement and payment. Quantity calculation and construction
cost estimates in Microsoft Excel format with a contingency directed by the City shall be
prepared. Consultant shall conduct an internal QA/QC review of the project deliverables
prior to submittal.
(Cost Estimate)
Quantity calculation updates and construction cost estimates in Microsoft Excel format
with a contingency directed by the City shall be prepared.
(Extra Work for Amendment No. 5)
A. Pavement Reconstruction: The original PS&E Scope and Fee were prepared based
on the approved GAD's. The GAD's shows grind and AC overlay of Ramon Road
from the east side of the Crossley Road intersection to the west end of the bridge,
and from the east end of the bridge to the east side of the Landau Boulevard
intersection. 65% Plans were prepared with pavement grind and overlay in these
segments. The top of curb profile was designed based on an extension of the
existing cross fall measured from the sawcut line. The Traffic Control concept was
established based on sequentially moving traffic onto the existing roadway while the
new pavement is constructed.
Based on various team discussions in PDT meetings and per the City's concurrence,
it was determined that completely removing and reconstructing the existing
pavement in the described Ramon Road segments is more cost-effective than grind
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and overlay. The work involved to incorporate the modifications to the plans consists
of the following:
• Revise street improvement plans from the east side of the Crossley / Ramon
intersection at approximate Station 23+16 to the west end of the bridge at
approximate Station 34+84, and from the east end of the bridge at
approximate Station 46+56 to the east side of Landau / Ramon intersection at
approximate Station 49+78 to indicate pavement reconstruction.
• Develop a centerline profile on Ramon Road from the east end of the bridge
to the east side of Landau Boulevard. There should be a consistent cross fall
between the centerline finished surface and the lip of the gutter.
• Reassess the 65% design top of curb profiles to make sure the cross falls and
sections are within basic design tolerances;
• Prepare 20-foot Intersection grid grade details for the Ramon Road and
Landau Boulevard intersection. Intersection grid grades are common details
required on pavement reconstruction projects in major intersections.
Intersection grid grades will be placed on a new detail sheet.
• Revise traffic control plans to accommodate the pavement removal and
replacement. Limits of construction phasing need to be reestablished to
include all sections of the roadway within the reconstruction limits. Additional
stages or phases will be required to cover all sections of the roadway and the
Landau Boulevard intersection-
B. Retaining Wall Profile: The retaining wall on the north side of Ramon Road west
of the bridge spans from approximate Station 31+25 to 34+30. The 30%
Complete GAD's identified the wall as a Masonry Retaining wall per SPPWC
Standard 618-3. Task 3.1 65% Complete Roadway Plans states "Retaining wall
layouts, top of wall, bottom of footing, and finished surface elevations are shown
on the Street improvement sheet plan view." During the development of the 65%
Plans it was determined that the wall needed a barrier and the wall type was
modified to a Caltrans standard reinforced concrete Type 1 retaining wall. The
wall profile shall be provided in the 95% complete submittal that consists of the
top of wall, finished ground at back of sidewalk, existing grade over the footing,
and the top of footing that shows the elevation steps.
C. CV-Link / CCWWBP Coordination and Plan Modifications: The Cathedral City
Whitewater Bike Path (CCWWBP) is an early segment of the CV-Link stretching
from Vista Chino to Ramon Road along the west levee of the Whitewater River. It
is adjacent to the Ramon Road widening project. Consultant shall perform the
following extra work:
• Coordinates with CVAG and CCWWBP Consultant ALTA: Coordination with
project team, CVAG and CVAG's consultant ALTA regarding design elements
on the bridge barrier, decorative concrete walks, driveway location and
driveway aesthetic treatments. Task items include review of ALTA's concepts,
project communication, and modification of Street Improvement Plans, Bridge
Plans, Bridge Lighting Plans, and Landscape Plans.
• Provides CV-Link Trail construction directly below the Bridge:
a. Bridge Hydraulics and Scour Study
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Consultant shall update the CVWD and RCFCD approved bridge hydraulics
study based on the proposed CV-Link Trail traversing through the bridge.
The stream and bridge cross sections of the current HEC-RAS model shall
be revised to reflect the proposed bike path. The results will be reviewed
and evaluated if the bike path will adversely impact the current and
agency-approved water surface elevations, flow velocities, and scour
values.
Deliverables: Supplemental Hydraulics Memorandum
b. Channel Improvements Plans
Consultant shall update the channel improvements plans within the bridge
limits to reflect the proposed CV-Link Trail. The cross section of the
proposed CV-Link Trail will be added. Horizontal and vertical location of
the CV-Link on the channel floor will be provided by CVAG.
Deliverables: Updated Channel Improvements Plans
• Provides aesthetic barrier design to accommodate the proposed CV-Link
Trail. Reviews proposed CV-Link design and coordinate with Ramon Road
Bridge walkway design and approved aesthetics and present findings to the
design team and the City. Revises design details in coordination of CV-Link
aesthetics for bridge, barriers, railing, decorative paving, and landscaping.
Information related to the design details will be provided including size, layout,
design intent, color, texture, treatment of material and preliminary costs.
Deliverables: 95% Street Improvement Plans, Drainage Plans, Channel Improvement
Plans, Landscaping Plans, Traffic Control plans, Signing and Striping Plans, Traffic
Signal Modification Plans, Bridge Lighting Plans„ 95% Complete Specifications, and
Updated Construction Cost Estimate.
Structure PS&E
Task 3.10 65% Unchecked Structure Plans
(Original Contract Scope)
Engineering conclusions for the preferred alternative identified in the final bridge type
selection report shall be carried into the final design phase. The final bridge design shall
be based on Caltrans-amended AASHTO LRFD Bridge Design Specifications, various
Caltrans Bridge Design and Detail Manuals, and the Seismic Design Criteria (SDC).
The structure plans shall include a plexiglass soundwall around the outdoor sitting patio
area associated with the Villa Bakery Mexican Food Restaurant located at the northwest
corner of the intersection of Ramon Road and Crossley Road for sound mitigation.
(Extra Work for previous approved Amendment No. 4)
The Consultant shall review contractor's submittals and conduct field inspection for the
emergency repair work at the bridge expansion joints at three piers. With City Project
Manager's prior approval, the Consultant shall direct the contractor to correct deficient
work. The Consultant shall prepare a final inspection report documenting inspection
logs and the recommendation for denial or acceptance of the repair work.
Deliverables: 65% unchecked structure plans
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Task 3.11 Bridge Design Independent Check
(Original Contract Scope)
The 65% unchecked bridge plans shall be independently checked by a separate
licensed bridge engineer, who has not been involved in the design of the project. A
separate set of design check calculations including quantity calculations shall be
prepared in accordance with Caltrans bridge design practice. The checker shall review
the plans for completeness, consistency, correctness of references. The bridge
designer shall revise the design and plans to mitigate checker's review comments. The
checker shall perform back check to concur that the comments have been adequately
addressed. All comments and responses shall be documented in the project files.
Deliverables: independent check review comments and check calculations, comment
and response matrix
Task 3.12 95% Structure PS&E
(Original Contract Scope)
Response to all agencies' review comments for the 65% submittal shall be prepared
and included in this submittal. Consultant shall use Microsoft Word to prepare and edit
Caltrans 2010 Standard Special Provisions (SSP) for structural work at 95% PS&E.
Consultant shall prepare a list of Caltrans standard structure pay items for bridge
construction. Design quantity calculations shall be performed using standard Caltrans
and City forms and marginal cost estimate summary sheets. Item unit prices shall be
adjusted using Contract Cost Data Book published by Caltrans. The structure plans and
quantities shall be updated per checker's comments.
Deliverables: 95% bridge plans, specifications and cost estimate
Task 3.13 Final 100% Design PS&E and Contract Bid Documents
(Original Contract Scope)
Consultant shall incorporate Cities' review comments on 95% Roadway and Structure
PS&E, and compile and submit final bridge, channel and roadway PS&E packages per
City's requirements. It is expected that the plans shall be prepared in AutoCAD 2010 or
higher format and in PDF. The final plans are to be plotted on "Arch D" size Mylar.
Specification documents, including technical specifications, shall be provided on
compact disc in Microsoft Word format with all hidden text shown as well as in PDF. The
Engineer's estimate shall be provided in Microsoft Excel format as well as in PDF.
Consultant shall prepare encroachment permit applications for submittal to Riverside
County Flood Control and Water Conservation District (RCFC&WCD) and Coachella
Valley Water District (CVWD). The permit application documents shall be prepared per
RCFC&WCD and CVWD's submittal requirements. The permit filing fees will be paid by
the City.
The Final PS&E shall include organized Resident Engineer (RE) Pending Files which
contain construction related documents and information through the various project
development phases for structure, channel and roadway work. The RE Pending Files
shall include bridge 4-scale deck grade plots, as-built plans, geotechnical reports, and
66
special instructions for the field Resident Engineer, Structure Representatives and City
Inspectors.
(Extra Work for Amendment No. 5)
At this time, the latest editions of both Caltrans and Greenbook Standard specifications
are dated 2015. It is anticipated that prior to bid, Caltrans and APWA will issue an
updated version of standard specifications. Budget is provided to update the
specifications to comply with updated standards prior to the project going out to bid.
Deliverables: final contract bid documents, encroachment permit applications and RE
Pending Files
Task 4: Environmental Permitting
Task 4.1 Habitat Mitigation and Monitoring Plan
(Original Contract Scope)
Consultant shall prepare a Habitat Mitigation and Monitoring Plan (HMMP) for submittal
to and approval by the CDFW. In conformance with this HMMP, Consultant shall
provide services that ensure that mitigation measures to protect habitat and/or sensitive
species are carried out and that these activities as sufficiently monitored and reported
upon. These activities are associated with the requirements of the CDFW 1602
Streambed Alteration Agreement and associated HMMP, including annual reports (for a
period of five years) and following project completion. Consultant shall coordinate with
AMEC Earth and Infrastructure on the performance of required pre-construction
surveys.
Deliverables: Draft & Final Habitat Mitigation and Monitoring Plan, and Annual HMMP
reporting to the CDFW for a period of Five-Year
Task 4.2 CEQA Exemption & Revalidation of NEPA Document
(Original Contract Scope)
(Geotechnical CEQA Clearance)
Consultant shall prepare, process through the City and file a CEQA Exemption, to the
extent practicable and necessary, in support of geotechnical boring in the channel of the
Whitewater River in proximity to the subject bridge widening.
Deliverables: Draft CEQA Categorical Exemption Form
Provide revalidation of NEPA document to support request for authorization for right-of-
way acquisition and construction. It is assumed that one separate validation report will
be required for each request for authorization. Validation shall be prepared in
conformance with Exhibit 6-G of the Caltrans Local Assistance Procedures Manual.
Deliverables: LAPM Exhibit 6-G NEPA/CEQA Validation Form
Phase 3 — Right-of-Way
Task 1: Right-of-Way Services
67
Task 1.1 Legal Descriptions and Plats
(Extra Work for previous approved Amendment No. 4)
Consultant shall provide Legal Descriptions and Plats consisting of the following:
a. Using updated prelim reports and easement documents provided by right-of-way
consultant, Consultant's surveyor shall review and verify parcel and right-of-way
data for the affected parcels.
b. Prepare dimensioned exhibits of the proposed right-of-way takes, temporary
construction easements, and slope easements. Provide to right-of-way consultant for
their right-of-way negotiations.
C. Edit parcel configurations as needed until agreement is reached with parcel
owners.
d. Prepare legal descriptions for each proposed right-of-way and easement.
e. Submit updated set of legal descriptions and exhibits to right-of-way consultant
for review and comments.
f. Once negotiations are finalized, produce signed and stamped originals for right-
of-way consultant to attach to the executed right-of-way and easement documents.
Deliverables: Updated R/W Constraints map and legal descriptions with exhibits for up
to 48 total right-of-way or easements.
Task 1.2 Right-of-Way Appraisals, Negotiation and Acquisition
(Extra Work for previous approved Amendment No. 4)
It is right-of-way consultant's privileged responsibility to represent the City in the most
professional and respectful manner. Right-of-way consultant's project manager shall
work closely with the design team and the City to review project assignments and
establish lines of communication, procedures and protocols and shall work to keep the
team on track to reach goals. To track and manage on-going right-of-way project tasks
and budget, the right-of-way project manager will:
• Oversee all activities performed under the right-of-way contract.
• Coordinate with any federal and state oversight agencies as directed by the City.
• Ensure that all consultants have appropriate licenses for the scope of work.
• Coordinate team, sub-consultant and city meetings.
• Prepare and maintain a detailed project schedule and provide progress reports.
• Coordinate with all stakeholders.
• Maintain project files.
• Develop and maintain a quality assurance/quality control plan.
• Acquire Right of Entry Letters for geotech vehicles to access the channel in order
perform the boring work.
(Appraisals)
Appraisal services to be provided include:
• Oversight of the appraisal process. Appraisals for each proposed property
acquisition are required as an element for the determination of Just
Compensation. Appraisals for the estimates of value for proposed property
acquisitions must meet the current Uniform Standards of Professional Appraisal
Practice (USPAP) requirements.
s7,
• Submit a "Notice of Intent to Appraise" to all property owners expected to have
their properties partially acquired. Appraisers will send introductory letters
indicating when the appraiser expects to contact the owner for an appointment to
perform the appraisal. When summary appraisal reports are completed and
before they are accepted, they are reviewed for accuracy, and regulatory
compliance. Right-of-way consultant shall coordinate approval of the Just
Compensation prior to preparing the offer packages.
Appraisal Review services to be provided include:
• Before acceptance and approval of the property appraisals, an independent
appraisal review is made. The review includes inspecting sales to determine
comparability, reviewing appraisal for conformance to Uniform Standards of
Professional Appraisal Practice, reviewing "highest and best use" conclusions,
examining valuation methods, analyzing exhibits, checking mathematical
calculations, and preparing a narrative report that describes the review process
and sets forth the reasoning behind the review. An appraisal review is
recommended to ensure that the appraisal is based on sound appraisal theory,
contains appropriate documentation to support the appraisers' conclusions and
complies with regulatory codes. A recommendation of Just Compensation is then
made based on the reviewed, collected, assembled, correlated and analyzed
data.
Deliverables: Appraisals Reports for proposed properties, Review Appraisals Reports
for proposed properties
Task Assumptions: Assumes no more than 26 appraisals and 26 appraisal reviews will
be provided.
(Right-of-Way Negotiation and Acquisition)
Title Services to be provided include:
• Obtaining and reviewing title reports to verify ownership and identify any
easements or encumbrances. One report will be obtained for contiguous parcels
with the same owner when possible. Updated preliminary title reports will be
obtained as needed.
• Right-of-way consultant shall perform title clearance by resolving problems
relating to unusual circumstances with regards to title or ownership, addressing
exceptions pertaining to property such as mortgage liens, restrictions, easements
and rights-of-way. Right-of-way consultant shall work with the title company to
obtain lender subordination when needed and shall obtain a final title policy at
the close of escrow.
Acquisition services to be provided include:
• Villa Bakery is a candidate for a Plexiglas soundwall along their patio as called
out in the project's environmental noise report. This proposal includes
coordinating with Villa Bakery for the soundwall.
• Prepare Offer Packages and deliver to owners.
• Negotiate with the property owners (or their appointed representatives) for the
purchase of the required property rights. Right-of-way consultant shall present
69
First Written Offers to each owner. All First Written Offers will include Appraisal
Summary Statements.
• Three impacted parcels show US 680/13IA as the owner. This proposal includes
acquisition services for one (1) Indian allottee for each of the three BIA parcels.
• Present property owners with material relevant to value determination. Property
owners will be given reasonable time to consider an offer within the confines of
the project schedule. Right-of-way consultant shall continue negotiations with the
property owners until every effort has been expended and it appears that the only
remaining method of acquisition is through legal proceedings.
• Prepare all acquisition agreements and other documents necessary to complete
the acquisition in a form provided by the City.
• Provide needed information to City staff for preparation of agenda items and
public hearing notices, as necessary for approval of acquisition terms.
• Maintain a diary of all pertinent information and contacts concerning the project
parcels.
• Provide a written summary of the status of the acquisition of each parcel on a
monthly basis and/or upon request of City staff.
• Once an agreement has been reached, obtain the owner's signature, notarized
when necessary, and confirmation of owner's capacity to sign the agreements.
• Promptly transmit all executed documents on successfully negotiated parcels to
City for acceptance.
Escrow/Closing services to be provided include:
During the escrow period, right-of-way consultant shall work to ensure that the property
can be conveyed to the City without any unacceptable liens or encumbrances.
• Obtain property owner signature on agreement(s) and other necessary
documents.
• Obtain City's signature on Certificates of Acceptance.
• Open escrow and coordinate escrow requirements with property owner.
• Provide draft escrow instructions for City approval.
• Coordinate payment between the Grantor, City and the Escrow Company.
• Review Title Reports for liens, CCR's and other encumbrances.
• Obtain all necessary documentation to convey title.
• Review closing statements and submit to City for approval; close escrow.
Relocation Assistance:
Apart from the people affected by relocation activities, appropriate notices are one of
the most important parts of a relocation program. Providing notices to affected party(s)
in a timely manner can save the agency money and protect the affected party(s) from
unnecessary hardships. Right-of-way consultant's relocation agent will make contact
with the displaced person or business as soon as possible, thereby establishing a clear
line of communication conducive for seamless relocations. Right-of-way consultant shall
create a Relocation Plan if needed, present possession notices and relocation benefits
to tenants and owners, order and review FF&E appraisals, assist displacees in their
relocation and process relocation forms and deliver to the City for payment. Right-of-
way consultant shall arrange for non-English-speaking persons affected by the project
to have assistance in understanding the project. For this project relocation of signage
"'0
for three businesses is anticipated for a gas station, storage facility and bowling alley.
Also relocation services for one billboard on the north side of Ramon Road east of
Whitewater River are included in this proposal.
(Caltrans Right-of-Way Certification)
Right-of-way consultant shall obtain right-of-way certification which documents that real
property interests have been secured and that all right-of-way activities were conducted
in accordance with the applicable Caltrans policies and procedures.
During this process, right-of-way consultant shall assist in the preparation of the
submittal package that will include the certification form and compilation of the
necessary backup documents. This would generally include deeds, resolutions of
necessity, final orders of condemnation, access agreements, cooperative agreements,
utility relocation plan documentation and permits among other documents.
(Eminent Domain Support)
While it is right-of-way consultant's ultimate goal to negotiate a fair settlement between
the City and the property owner, sometimes it is necessary to resolve valuation or
design differences in court. If negotiations are unsuccessful, agents will prepare
summary memos outlining efforts made and the reason(s) for impasse. Right-of-way
consultant can send an impasse letter to the property owner(s) and begin eminent
domain support tasks, working with the City's attorney and the City. Each contact would
be documented (including the date, place and names) and maintained in the parcel file
throughout the negotiation process. This proposal assumes four acquisitions will require
eminent domain support and litigation guarantees.
Deliverables: Title Reports, Litigation Guarantees, Offer Packets, Escrow documents for
voluntary acquisitions, Right-of-Way Certification approval
Task Assumptions:
• Assumes 26 properties will be acquired.
• Assumes 26 preliminary title reports will be obtained.
• Assumes 4 litigation guarantees will be obtained.
• Assumes no more than one (1) Indian allottee per BIA parcel.
• Plat maps and legal descriptions will be provided in Task 1.1.
• No Phase II Site Assessments are required.
• Assumes acquisition services to be completed within one year from receipt of the
Notice to Proceed.
• Assumes one (1) right-of-way certification.
• Relocation assumes three outdoor advertising signs and one billboard.
• Assumes four owners will require Eminent Domain support.
• Deposition, court testimony, expert witness and fees for valuation appraisals are
additional, to be compensated on a time and materials basis.
END OF EXHIBIT "A"
71
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Tasks listed below are identical to tasks identified in Exhibit A of this Agreement. Payments to
Contractor shall be made no more frequently than monthly, and shall be based on lump sum costs per
task item of work as indicated herein. Lump sum payments shall be made to Contractor based upon
completion of tasks, or pro-rata portions thereof noted below, to a maximum of 75% of the lump sum
task item fee until completion of such task item as determined by the Contract Officer. Each request for
payment shall contain Contractor's statement of the work or tasks completed or portion performed, with
supporting documentation. The determination of payment due shall be made based upon the
reasonable judgment of the Contract Officer.
Task Total
Lump Sum
Phase 1 — Project Approval and Environmental Document(PAGED)
Task 1 — Project Management
Task 1.1, Project Administration and Project Controls $ 114,434.93
Task 1.2, Meetings and Coordination $ 94,801.88
Task 1.3. Quality Assurance and Quality Control $ 34.754.94
Task 1.4. Local Assistance Funding/Programming Supports $ 21,333.20
Task 2 — Preliminary Engineering
Task 2.1, Data Collection and Research $ 18,913.72
Task 2.2, Field Review and Site Assessment $ 9,354.20
Task 2.3, Surveying and Aerial Topographic Mapping $ 34,617.46
Task 2.4, Right of Way Research and Base Mapping $ 25,513.06
Task 2.5, Utility Research, Notification and Mapping $ 13,776.37
Task 2.6, Traffic Study $ 44,080.75
Task 2.7, Preliminary Roadway/Bridge Foundation Report $ 29,612.51
Task 2.8, Roadway Alternatives Study and Geometric Approval Drawings $ 88,094.54
Task 2.9, Preliminary Right of Way Study and Cost Estimates $ 30,585.21
Task 2.10, Bridge Aesthetics and Approach Landscape Modification Study $ 50,425.18
Task 2.11, Preliminary Street Lighting Study $ 4,695.82
Task 2.12, Roadway Drainage Study $ 7,548.71
Task 2.13, Floodplain Study, Bridge Hydraulics and Sediment Transport Analyses $ 45,355.12
Task 2.14, Preliminary Channel Improvement Plans $ 10,936.07
Task 2.15, Conditional Letter of Map Revision (CLOMR) $ 10,592.08
Task 2.16, Bridge Type Selection Study $ 88,959.68
Task 2.17, Preliminary Cost Estimates $ 17,279.81
Task 2.18, Project Report (Equivalent) $ 41.191.36
Task 2.19, Value Analysis Study $ 19,861.67
Exhibit"C" Continues on Next Page
Exhibit"C 72
Page 1 of 4
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Task Total
Lump Sum
Task 3 — Environmental Document(CEQAINEPA)
Task 3.1, Public Scope, Commission & Council Meetings $ 4,639.62
Task 3.2, Preliminary Environmental Study (PES) $ 6,721.70
Task 3.3, Noise Study $ 32,437.36
Task 3.4, Air Quality Study $ 17,121.22
Task 3.5, Phase 1 Initial Site Assessment and ADL Surveys $ 15,129,12
Task 3.6, Water Quality Assessment Report and Preliminary SWPPP $ 18,693.84
Task 3.7, Location Hydraulic Study & Summary Floodplain Encroachment Report $ 8,029.35
Task 3.8, Biological Resources Study (NES and BA) $ 23,377.36
Task 3.9, Wetland and Jurisdictional Delineation and Assessment $ 5,762.43
Task 3.10, Visual Impact Assessment $ 25,772.25
Task 3.11, Community Impact Assessment $ 6,563.22
Task 3.12, Cultural Resources Study (APE/HPSR/ASR) $ 14,262.43
Task 3.13, Draft NEPA Environmental Assessment $ 25,930.48
Task 3.14, Draft CEQA Initial Study/Mitigated Negative Declaration $ 10,191.85
Task 3.15, Bureau of Indian Affairs Consultation & NEPA/Section 106 Clearance $ 4,907.39
Task 3.16 Circulate Draft Environmental Document & Respond Comments $ 2,295.22
Task 3.17 Final Environmental Document (MND/FONSI) $ 3,388.18
Task 3.18, File Notice of Determination (CEQA) $ 655.78
Task 3.19, Publish Notice in Federal Register $ 1,136.68
Task 3.20, USACE Section 404 Permit and NEPA Clearance /
USEPA & SWRCB Section 401 Water Quality Certification $ 33,141.31
Task 3.21, CDFG 1602 Streambed Alteration Agreement $ 7,257.25
Reimbursable Expenses $ 35,858.00
Phase I Sub-Total $1,159,990.31
Exhibit"C" Continues on Next Page
Exhibit"C" 7 3
Page 2 of 4
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Task Total
Lump Sum
Phase II — Plans, Specifications and Estimate (PS&E) Phase
Task 1 — Project Management
Task 1.1, Project Administration and Project Controls $ 113,849.96
Task 1.2, Meetings and Coordination $ 107,000.79
Task 1.3, Quality Assurance and Quality Control $ 37,087.81
Task 1.4, Local Assistance Supports $ 16,149.63
Task 2— Final Design Reports and Studies
Task 2.1, Utility Potholing $ 29,470.26
Task 2.2, Geotechnical Investigations and Design Reports $ 44,897.86
Task 2.3, Update SWPPP $ 6,080.52
Task 2.4, Utility Relocation Coordination $ 68,867.86
Task 2.5, Update Drainage Report $ 6,564.10
Task 2.6, Update Topographic Field Survey $ 66,192.23
Task 3— Plans, Specifications and Estimate (PS&E)
Civil Roadway PS&E
Task 3.1, 65% Roadway Plans $ 101,905.67
Task 3.2, 65% Storm Drain Plans and Erosion Control Plans $ 39,475.47
Task 3.3, 65% Channel Improvements Plans $ 30,166.76
Task 3.4, 65% Landscaping Plans $ 21,777.72
Task 3.5, 65% Traffic Control Plans $ 25,388.06
Task 3.6, 65% Signing and Striping Plans $ 17,758.96
Task 3.7, 65% Traffic Signal Improvement Plans $ 16,211.41
Task 3.8, 65% Bridge Mounted Lighting Plans $ 6,583.34
Task 3.9, 95% Civil Roadway PS&E $ 192,901.18
Structure PS&E
Task 3.10, 65% Unchecked Structure Plans $ 280,459.64
Task 3.11, Bridge Design Independent Check $ 89,345.23
Task 3.12, 95% Structure PS&E $ 94,295.16
Task 3.13, Final 100% Design PS&E & Contract Bid Documents $ 176,417.96
Task 4 Environmental Permitting
Task 4.1, Habitat Mitigation and Monitoring Plan $ 12,977.47
Task 4.2, CEQA Exemption & NEPA Caltrans Revalidation $ 9,679.80
Reimbursable Expenses $ 42,310.00
Phase II Sub-Total $1,653,814.84
Exhibit"C' 74
Page 3 of 4
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Phase III — Right of Way Phase
Task 1 Right of Way Services
Task 1.1, Legal Descriptions and Plats $ 85,172.75
Task 1.2, Right-of-Way Appraisals, Acquisition and Certification $ 215,893.68
Phase III Sub-Total $ 301,066.43
Grand Total $3,114,871.58
END OF EXHIBIT "C"
Exhibit„C„ 75
Page 4 of 4
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
City and Consultant hereby mutually agree that the nature of the scope of services associated
with this Contract, and the requirement to coordinate and obtain approvals by other agencies,
including but not limited to, Caltrans and FHWA, may cause the term of this contract to exceed
initial project schedule estimates. The term of this contract shall automatically extend until such
time as required approvals are obtained and all services identified in Exhibit "A" are completed.
The schedule shall be adjusted accordingly to revise the project notice to proceed (NTP) date
of October 3, 2011, as indicated in the originally submitted proposal, to the actual NTP date
indicated in the City's letter to Consultant following approval of this agreement by the City
Council.
For Phase II & III Services, which include Right of Way services, the Consultant's schedule of
performance shall comply with the schedule shown on the following page.
76
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