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°A.FOlt CITY COUNCIL STAFF REPORT
DATE: June 7, 2017 CONSENT CALENDAR
SUBJECT: AWARD PURCHASE OF MOBILE DATA TERMINALS
FROM: David H. Ready, City Manager
BY: J. Kevin Nalder, Fire Chief
SUMMARY
Onboard laptop computers, located on City fire apparatus, that provide responding fire
crews with incident information including mapping, vehicle location of responding units,
hydrant location, pre-plan and premise information are approaching fifteen years old.
Technology has changed over that fifteen year period. Onboard laptop computers have
been replaced with mobile data terminal (MDT's) technology that allows for two-way
electronic communication and instant information updates. The Fire Department is
requesting replacement of ten (10) onboard laptop computers with ten (10) Data 911
MDT's. The technology available in the MDT's will be instrumental in reducing response
times and improving communications.
RECOMMENDATION:
1. Approve the purchase of ten MDT's and related installation hardware from
Broadcast Microwave Services/ Data 911 Products, of Poway CA in the amount
of $68,028.62 inclusive of all applicable taxes and shipping utilizing GSA
Contract No. GS35F0259U. A special one-time package discount of $2,500.00 is
included in the price.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Fire Department and Information Technology Department have selected Data 911
MDT's to replace the fifteen year old onboard laptop computers, located on City fire
apparatus. After months of testing sample units, the decision was based on the
capabilities and ability to withstand the extreme heat that a mobile computer is
subjected to in the cab of the apparatus during the summer months in Palm Springs.
Capabilities of Data 911 MDT's include a ruggedized touchscreen monitor that has
ITEM NO.
City Council Staff Report
June 7, 2017 -- Page 2
Fire Department Mobile Data Terminals
MDT's will eliminate status radio traffic, freeing up air time for critical communication
between responding units and the dispatch center, and will have the ability to withstand
the extreme heat that a mobile computer is subjected to in the cab of the apparatus
during the summer months in Palm Springs.
The Data 911 MDT's also support web-based auto vehicle location (AVL) of responding
fire apparatus and police vehicles. Knowing where other responding units are located is
instrumental to an incident commander in determining incident task assignments of
incoming responders and assists in avoiding intersection and other possible collisions.
The AVL also instantly queues best routing information, which saves time by eliminating
the need to reference map books prior to responding. Additionally, the web based AVL
tracks response speeds and travel time information used in post incident analysis. The
touch screen is large and user-friendly so that premise information, hydrant locations
and incident information can be quickly accessed even while wearing firefighter gloves.
The monitor is warrantied for ten years, and the central processing unit can be replaced
independently, without the need to replace the monitor.
All ten (10) Data 911 MDT's need to be replaced simultaneously in order to provide
consistency of information in all fire apparatus.
Based upon the analysis above, the Fire Department is requesting authorization to
award the purchase under the provisions of the Procurement Ordinance, 7.09.010,
where the City Council may authorize the acquisition of equipment through a joint
powers or other cooperative purchasing program. In consultation with the Procurement
and Contracting Manager, the desired equipment is available under one of the few
Federal GSA contract schedules that local municipal governments are authorized to use
cooperatively for the acquisition of this type of equipment. Specifically, GSA Schedule
70, under which Data 911 holds their contract and upon which the pricing is based, will
likely be less than what we could obtain independently and allow the Fire Department to
acquire and deploy the equipment more quickly.
FISCAL IMPACT:
There are sufficient funds in the Fire Department's Non-Capital Equipment Account (No.
001-3520-42490) to cover the purchase.
J.Xbvin Nalder David H. Ready, Es
Fire Chief City Manager
Attachments: Quote from Data911
02
6/1/2017 Quote from Da1a911
AMAS Quote Number: 119212
Printed Date: 06l01l2017
Ship Method:
=Z: Assigned To:
Broadcast Microwave Services/ Data911 Products
12305 Crosthwaite Cir.
Poway, Ca. 92064
(858)391-3050
Invoice to: Deliver to:
Cory Gorospe Chief J.Kevin Nalder
Palm Springs Fire Dept(CA) Palm Springs Fire Dept(CA)
300 North El Cielo Rd. United States
Palm Srings CA
United States
Oty Part Number Item Description Unit Price Ext Price
1.0000 Notes Proposal based on GSA Contract No.GS35FO259U(Schedule 70).Contract No.must be $0.0000 $0.00
referenced on purchase order.Includes shipping and 12 extra months of warranty on M7s for a
total of 48 months from date of purchase.
10 M8S1o011 M8 System;Core i7,8GB RAM,128GB SSD, 12.1 inch MuRtouch Display,Standard Keyboard, $6,097.7300 $60,977.30
36 Month Warranty
10 MA10556 GPS Upgrade Kit--requires external antenna that can be quoted upon request $88.6600 $886.60
10.0000 NN99000 Included!Track Your M8 for Free with Web AVL During the Warranty Period(See WebAVL $0.0000 $0.00
Service Agreement for Details)
10.0000 EW11412 Hardware Extended Warranty(additional 12 months included when purchasing on the GSA $0.0000 $0.00
Contract for a total of 48 months from date of purchase)
Service Period: 12 Months For Product Mobile Data System Service Levet Standard Warranty
10.0000 MT99999 HiNT mounting solution(same as provided for evaluation unt--other mounts available and can be $299.0000 $2,990.00
quoted upon request)
P/Ns:TM-5106 and AP-5120-D911-12
-Open Markel Item
10.0000 SH00006 Shipping(included when GSA Contract No.is listed on purchase order) $0.0000 $0.00
For Product:Data System Method:Ground
10.0000 CR99999 Special one-lime package discount for new customer $-250.0000 $-2,500.00
1.0000 Notes Can they wad for M8 or do we need M7 CPU loaners to ship? $0.0000 $0.00
Subtotal $62,353.90
Not rated @ 0% $0.00
USA: CA, Riverside County- $5,674.72
8.75 @ 8.75%
Total $68,028.62
Paid to date $0.00
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6/1/2017 Quote from Data911
Rent Purchase Order To: Pricing subject to prepayment or credit approval
BWIDala911
12305 Crosthwaite Cir.
Poway,Ca.92064
sales@data9ll.com
F:(510)865-9090
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