The URL can be used to link to this page

Home My WebLink About6/7/2017 - STAFF REPORTS - 1.R. TALM$A �OF 4�y c V N S Cq'ClFOR City Council Staff Report DATE: June 7, 2017 CONSENT CALENDAR SUBJECT: AUTHORIZE APPROVAL OF A PURCHASE ORDER IN THE AMOUNT OF $55,500 TO INTERWEST CONSULTING GROUP, INC., FOR BUILDING INSPECTIONS REQUIRED FOR NEW COMMERCIAL BUILDINGS LOCATED IN THE DOWNTOWN PALM SPRINGS DEVELOPMENT PROJECT FROM: David H. Ready, City Manager BY: Building Department SUMMARY: This action will authorize the City Manager to approve a Purchase Order in the amount of $55,500 to the City's "on-call" building inspection firm, Interwest Consulting Group, Inc., to complete the building inspections of the Kimpton Hotel and commercial retail shell buildings being constructed within the Downtown Palm Springs development project, with an anticipated completion by October 2017. RECOMMENDATION: 1. Approve a Purchase Order in the amount of $55,500 to Interwest Consulting Group, Inc., in accordance with Agreement No. 6686, to coordinate and provide as-needed building inspections through Fiscal Year 2017-18 required for new commercial buildings being constructed within the Downtown Palm Springs development project; and 2. Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On April 1, 2015, the City Council approved Agreement No. 66886 with Interwest Consulting Group, Inc., for professional first class as-needed building inspection ("Owner's Rep") services associated with a variety of future as-needed inspection services associated with private land development projects. On July 15, 2015, the City Council authorized the City Manager to approve a Purchase Order in the amount of $166,400 with Interwest Consulting Group, Inc., to provide a dedicated on-call building inspector to provide inspections associated with work ITEM NO. 1-- R City Council Staff Report June 7, 2017 -- Page 2 Approval of PO to Interwest Consulting Group underway on the Kimpton Hotel, and the various commercial retail buildings located on Blocks A, B and C. Subsequently, on July 6, 2016, the City Council re-authorized the City Manager to approve a Purchase Order in the amount of $166,400 with Interwest Consulting Group, Inc., to provide a dedicated on-call building inspector for the continuing construction of the Kimpton Hotel, and commercial retail shell buildings anticipated on Blocks B and C. Palm Springs Promenade, LLC, (the "Developer'), is nearing completion on construction of the Kimpton Hotel, and is continuing construction of the commercial retail shell buildings on Blocks B and C. It is anticipated that this construction will be completed by October 2017, and staff recommends that the City continue to utilize its on-call Building Inspection firm to provide the additional capacity to complete the required building inspections. Following completion of the commercial retail shell buildings, the interior building improvements (or "Tenant Improvements") will be inspected by the City's Building Inspectors, and it will no longer be necessary to utilize the City's on-call Building Inspection firm. Accordingly, staff requested a proposal from its "on-call" firm Interwest Consulting Group, Inc., who has maintained its fee schedule since 2015. Interest Consulting provided a proposal to continue full-time building inspections at a cost of $166,400 for a full year. In light of the anticipated completion of these commercial buildings by October 2017, staff recommends that the City Council authorize the City Manager to approve a Purchase Order with Interest Consulting Group, Inc., in the amount of $55,500 to continue the use of on-call building inspectors through October 2017 for the required building inspection services; a copy of Interest Consulting Group's proposal is included as Attachment 1. ENVIRONMENTAL IMPACT: On June 13, 2008, the City of Palm Springs, acting as Lead Agency under the California Environmental Quality Act ("CEQA"), issued a Notice of Preparation ("NOP") and Initial Study for the preparation of a Draft Environmental Impact Report (the "Draft EIR") on the Museum Market Plaza Specific Plan (Case No. 5.1204). The NOP was circulated for public review from June 16 through July 17, 2008. The Draft EIR was subsequently circulated for public review from October 22 through December 17, 2008. In accordance with the CEQA Guidelines, on November 18, 2009, the City Council adopted Resolution No. 22625, certifying the Final Environmental Impact Report (State Clearing House No. 2008061084) (the "Final EIR") for the Museum Market Plaza Specific Plan (Case No. 5.1204), including amendments to the 2007 General Plan and Palm Springs Zoning Code, making certain findings relating to the envirorUnental effects identified in the Final EIR, and adopting a Statement of Overriding Considerations and a Mitigation Monitoring and Reporting Program. The City Co'uncif subsequently 02 City Council Staff Report June 7, 2017-- Page 3 Approval of PO to Interwest Consulting Group reaffirmed and re-adopted Resolution No. 22625 on December 2, 2009. On October 17, 2012, the City Council adopted Resolution No. 23238, approving an Addendum to the Final EIR for the Museum Market Plaza Specific Plan (Case No. 5.1204), and identifying the implementation of a revised Downtown Revitalization Plan ("Downtown Palm Springs') as conforming to the Museum Market Plaza Specific Plan. Included as part of the Downtown Revitalization Plan is the development of various commercial buildings and related improvements; therefore, construction of the new commercial buildings and related improvements, as a "Project' under CEQA, has previously completed environmental review as required by the CEQA Guidelines, and approval to issue a Purchase Order to Interwest Consulting Group to provide required building inspections requires no further environmental review. FISCAL IMPACT: The Developer has applied for and been issued 5 building permits for the Kimpton Hotel, West Elm Building (Block A), underground parking garage (Block 61), commercial retail shell building (Block B), and the commercial retail shell building (Block C). A total of $516,693 has been paid the City of Palm Springs for these building permits. Sufficient funds are available in Account No. 260-4500-59464. SUBMITTED Prepared by: Approved by: Marcus L. Fuller, MPA, P.E., P.L.S. David H. Ready, Esq., Ph Assistant City Manager/City Engineer City Manager Attachment: 1. Interwest Consulting Group, Inc., Proposal 03 ATTACHMENT 1 04 May 31, 2017 iNTRRMRET ?»t5 px S J L T i N fi CIA n tip Jim Zicaro, CBO, MCP, MPA Director of Building and Code Enforcement City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 RE: Proposal to Provide Full Time Building Inspection Services—Desert Fashion Plaza Project Thank you for considering the extension of the existing Interwest Consulting Group contract regarding full time Building Inspection Services for the Desert Fashion Plaza project. We are excited about continuing to serve the City of Palm Springs Building and Code Enforcement Department. We are very aware of the challenges and requirements for municipal governments since many of our staff have held senior and executive management positions within numerous California cities. Our staff includes former Building Officials, Building Inspectors, Public Works Directors, City Engineers, Capital Projects Managers, Inspectors, Plan Checkers, Permit Technicians and Construction Managers. This background and experience is important since serving in the capacity of the 'owner", especially local agencies, requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of maintaining a focus on representing the interests of our public agency clients in a manner which reflects positively on the Cities we serve. For this assignment,we propose to continue to use Mr. David Salas, Building Inspector III at the hourly rate of$80. The Rate Schedule and Mr. Salas' resume are included with this proposal. Services will be provided on a full time basis from 7:30am to 4:00pm(8 hours per day), Monday through Friday. The proposed contract duration is from July 1,2017 to June 30,2018, The estimated total cost for this assignment is $166,400. This contract may be extended for as long as the City requires the services with the compensation based on the Current Fee schedule in place at the time of the extension. Weekend work, nights,and all other overtime will be billed at$120/Hour and work on Holidays will be billed at$160/Hour(this additional cost is not included in the above estimate. Chris A. Vogt, PE will serve as Project Manager and the management contact to the City of Palm Springs. Jim Ross, is the Principal in Charge and an authorized representative of Interest Consulting Group that has the authority to sign all necessary agreements. Services will be directed out of our Palm Springs office with contact information listed below: James G. Ross Chris A.Vogt, P.E. 431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200 Palm Springs, CA 92262 Palm Springs,CA 92262 760,417.4329 Office 760.417.4329 Office 714.742.1551 Mobile 951.616.4925 Mobile jross@interestgrp.com cvogt@interestgrp.com INTERWEST CONSULTING GROUP I www.interwestgrp.com 05 Please let me know if you require any additional information or have any questions. Thanks again and we look forward to this assignment. Sincerely, �J f i J*es G. Ross Chris A.Vogt, PE —Public Works Group Leader Coachella Valley Regional Manager INTERWEST CONSULTING GROUP I www.interwestgrp.com 06 May 31, 2017 Iwtsfewsss consa�rlau <.aGue Jim Zicaro, CBO, MCP, MPA Director of Building and Code Enforcement City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 RE: Proposal to Provide Full Time Building Inspection Services—Desert Fashion Plaza Project Thank you for considering the extension of the existing Interwest Consulting Group contract regarding full time Building Inspection Services for the Desert Fashion Plaza project. We are excited about continuing to serve the City of Palm Springs Building and Code Enforcement Department. We are very aware of the challenges and requirements for municipal governments since many of our staff have held senior and executive management positions within numerous California cities. Our staff includes former Building Officials, Building Inspectors, Public Works Directors, City Engineers, Capital Projects Managers, Inspectors, Plan Checkers, Permit Technicians and Construction Managers. This background and experience is important since serving in the capacity of the "owner", especially local agencies, requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of maintaining a focus on representing the interests of our public agency clients in a manner which reflects positively on the Cities we serve. For this assignment,we propose to continue to use Mr. David Salas, Building Inspector III at the hourly rate of$80. The Rate Schedule and Mr. Salas' resume are included with this proposal. Services will be provided on a full time basis from 730am to 4:00pm(8 hours per day), Monday through Friday.The proposed contract duration is from July 1,2017 to June 30, 2018. The estimated total cost for this assignment is$166,400. This contract may be extended for as long as the City requires the services with the compensation based on the Current Fee schedule in place at the time of the extension. Weekend work, nights,and all other overtime will be billed at$120/Hour and work on Holidays will be billed at$160/Hour(this additional cost is not included in the above estimate. Chris A. Vogt, PE will serve as Project Manager and the management contact to the City of Palm Springs. Jim Ross, is the Principal in Charge and an authorized representative of Interwest Consulting Group that has the authority to sign all necessary agreements. Services will be directed out of our Palm Springs office with contact information listed below: James G. Ross Chris A.Vogt, P.E. 431 S. Palm Canyon Drive, Suite 200 431 S. Palm Canyon Drive, Suite 200 Palm Springs, CA 92262 Palm Springs, CA 92262 760.417.4329 Office 760.417.4329 Office 714.742.1551 Mobile 951.616.4925 Mobile jross@interwestgrp.com cvogt@interwestgrp.com INTERWEST CONSULTING GROUP I www.interwestgrp.com 0 7 Please let me know if you require any additional information or have any questions. Thanks again and we look forward to this assignment. Sincerely, J es G. Ross Chris A.Vogt, PE ublic Works Group Leader Coachella Valley Regional Manager INTERWEST CONSULTING GROUP I www.interwestgrp.com r, s David Salas Building Inspector INTERWEST David is a 34-year veteran building inspector. He has spent over the last two decades CONSULTING performing combination building inspections for cities and counties on complex, high- GROUP tech, commercial development projects including multi-story hotels, shopping malls, w w w.interwestgrp.com parking structures, schools, assisted living facilities and residential dwellings. David makes a solid contribution by producing a high volume of work while maintaining high standards for quality and accuracy. He possesses a good attitude while taking on R E G I s T R a T 1 o N s tasks with a positive energy and a smile. His upbeat personality and engaging personal c E R T I F I c a T i 0 N s style enables him to interact effectively with staff and clients. Building Inspector 0859493-135 PROJECT SPECIFIC EXPERIENCE Combination Inspector Building Inspector 0959493-Ca 2013-Present Interwest Consulting Group Residential Combination Inspector 0859496-Rs Performs residential and commercial inspection services including building, plumbing, Electrical Inspector electrical and mechanical for various Southern California clients. Provided Building 859493-Es Inspection Services for the Palm Springs Fashion Plaza Project including Commercial Light Commercial Combination Inspector Buildings and Hotel. —Uniform No.0859493-57 Building Inspector Mechanical Inspector 2010-2012 County of Madera 0859493-44 Performed building, plumbing, mechanical, and electrical inspections of commercial and Plumbing Inspector residential structures for the county. 08S9493-PS Senior Building Inspector Reinforced Concrete Special Inspector 1998-2009 City of Palm Desert —Legacy No.0859493-88 Executed combination building inspections on complex commercial and residential Sprayed-Applied fireproofing special '., projects including multi-story hotels, shopping malls, parking structures and assisted living Inspector 0859493-86 facilities. Structural Masonry Special Inspector '.. 0859493-84 Special Inspector 1996—1998 Contractor Inspected concrete, masonry,spray-applied fireproofing and structural steel for the multi- E D u c a T f 0 N million dollar projects of The Gardens on El Paseo and Albertson's Grocery store in Palm City of Palm Desert Leadership academy Desert,California. Building Inspection and Leadership Inspector of Record "Skill Path"Seminars 1994—1996 El Centro School District Inspector for soil, foundation, structural, electrical, plumbing, mechanical and interior finish work for Southwest High School II, a $20 million project, complete with a multi- community based auditorium. Other projects included: • Indio Juvenile Hall, Phase II • Indio High School Modernizations • Palm Desert High School, Phase II and IV • Palm Desert High School, Pool and Shade Structure Special Inspector 1983—1987 Various Locations,Orange County Managed various projects for concrete, structural steel, pre-stressed concrete, spray- applied fireproofing and masonry inspection. 09 ScheduleFee Schedule Nof hourly rates by classification: Classification Hourly Billing Rate Engineering Principal.............................................................................$140 Project Manager.................................................................$125 Construction Manager........................................................$120 Assistant Construction Manager........................................$110 Supervising Public Works Observer...................................$105 Senior Public Works Observer.............................................$95 Construction Inspector III......-.............................................$85 Construction Inspector II......................................................$80 Construction Inspector I................................. .....................$75 Design Engineer.................................................................$120 Storm Water Engineer........................................................$120 Civil Plan Review Engineer................................................$120 Associate Engineer III........................................................$105 Associate Engineer II.........................................................$100 Associate Engineer I............................................................$85 Assistant Engineer...............................................................$75 Engineering in Training........................................................$65 SWPPP Professional ...........................................................$85 Engineering Technician III....................................................$73 Engineering Technician II.....................................................$70 Engineering Technician I......................................................$65 Draftsperson.........................................................................$60 Building and Safety Building Official ..................................................................$120 Deputy Building Official......................................................$100 Building Inspector I...............................................................$70 Building Inspector II..............................................................$75 Building Inspector III.............................................................$80 Permit Technician I ..............................................................$40 Permit Technician I I .............................................................$45 Permit Technician III ............................................................$50 Reimursables: Construction Management Office/Trailer........................Cost+ 15% Administration of Sub-Consultants................................Cost+ 15% Permits....................................................................Cost+ 15% 1 � 2015 Fee Schedule Printing, reproduction, research, meetings, mileage,telephone usage, general office supplies,overhead,etc..., are included as incidental to the charges in the"Not-to-Exceed" fee schedule and total cost proposal. Rates are typically reviewed yearly on July 1 and may be subject to revision unless under specific contract obligations BILLING PROCESS Invoices are typically generated upon the conclusion of the month. Interwest Consulting Group will work with the City to supply the necessary billing information. 1. I 2015 Fee S / GEOTECHNICAL GROUP, INC. *O Soil Engineering ♦ Geology A Environmental FEE SCHEDULE 2015 FEES The hourly personnel charges and laboratory test unit rates are as follows: Personnel Charges-Hourly PrincipalEngineer.......................................................................................................................................$250.00 Project Engineer/Geologist........................................................................................................................$130.00 StaffEngineer/Geologist............................................................................................................................$110.00 Soil Technician/Deputy Inspector(Field or Laboratory) * ...........................................................................$80.00 Soil Technician/Deputy Inspector(Prevailing Wage) *..............................................................................$104.00 Traffic Control (Prevailing Wage) *..............................................................................................................$94.00 Drafting........................................................................................................................................................$70.00 Clerical..........................................................................................................................................................$60.00 Laboratory Testing Charges-Unit Costs CT 202:Sieve Analysis(Soil)...................................................................................................................... $75.00 CT 202:Sieve Analysis(Aggregate) ......................................................................................................... $100.00 CT 202:#200 Sieve Wash............................................................................................................................ $50.00 CT 205: Crushed Particle Analysis................................................................................................................$85.00 CT211: LA Rattler.......................................................................................................................................$200.00 12 2015 Fee Schedule CT213:Organic Impurities...........................................................................................................................$70.00 CT217:Sand Equivalent...............................................................................................................................$70.00 CT217:Sand Equivalent-QC......................................................................................................................$110.00 CT226: Moisture Content............................................................................................................................$15.00 CT227:Cleanness Value...........................................................................................................................1$110.00 CT 229: Durability Index Fine/Coarse........................................................................................................1$110.00 CT301: R-Value......................................................................................................................................... $240.00 CT305: Swell Tests.......................................................................................................................................$80.00 CT 307: Moisture Vapor Susceptibility........................................................................................................ $80.00 CT 308&CT 366:Asphalt Concrete Density&Stability/Rubberized..........................................$180.00/$230.00 CT 308&CT 366:Asphalt Concrete Density/Rubberized .......................................................... $110.00/$160.00 CT 309:Asphalt Concrete Theoretical Maximum Density.........................................................................$120.00 CT 366:Asphalt Concrete Stability/Rubberized......................................................................... $140.00/$190.00 CT382:Asphalt Extraction &Gradation ....................................................................................................$200.00 CT 521:Concrete Cylinder Compressive Strength .......................................................................................$20.00 CT523: Beam Cylinder ................................................................................................................................$35.00 Concrete& Beam Cylinder Hold.....................................................................................................................$5.00 ASTM D422: Mechanical Analysis..............................................................................................................$140.00 ASTM D1557: (Modified)/ASTM D698:(Standard) Proctor(4")................................................................$150.00 ASTM D1557 :(Modified)/ASTM D698: Proctor(6"or Cal-216)...............................................................1$180.00 ASTM D2434: Permeability.......................................................................................................................1$350.00 ASTM D2435: Consolidation......................................................................................................................1$140.00 ASTM D2216: Moisture Content................................................................................................................. $15.00 ASTM D221/D2937: Moisture/Unit Weight(Ring)...................................................................................... $20.00 ASTM D2974:Organic Matter Test..............................................................................................................$65.00 ASTM D4318:Atterberg Limits...................................................................................................................$150.00 13 2015 Fee Schedule ASTM D4829: Expansion Index...................................................................................................................$130.00 ASTM D3080: Direct Shear.........................................................................................................................$190.00 Soluble Sulfate(Test Kit SF-1) ......................................................................................................................$60.00 ChemicalTests..........................................................................................................................................By Quote * 10%field supervision and equipment/vehicle charge will be added to all field services. TERMS Reimbursable Expenses Outside services performed by others and direct costs expended on the client's behalf are charged at cost plus twenty percent.These expenses include rental of drill rigs, bulldozers, backhoes, travel and subsistence, permits, reproduction costs, etc. Travel Time Travel time required to provide professional or technical services will be charged at the appropriate hourly rates. Overtime An overtime rate of 1.5 times the standard rate will be used for time in excess of 8 hours per day and Saturdays. An overtime rate of 2.0 times the standard rate will be added for work on Sundays, official company holidays, and on all work in excess of 12 hours per day. Prepayments A retainer of fifty percent of the total fee is required for all field studies. The balance of the fee must be paid at the time the report is released to the client. Billing Billings will be provided periodically and will be classified by fee categories set forth above or as given by proposal. Terms of Payment Invoices rendered for professional services are due upon presentation. A service charge of 1.5 percent, per month, may be charged on accounts not paid within thirty days to cover additional processing and carrying costs. Any attorney's fees or other costs incurred in collecting a delinquent account, will be paid by the client. 14