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Home My WebLink About6/7/2017 - STAFF REPORTS - 1.U. A. A L M$.. iy c+ V N c n� A c-40F°it City Council Staff Report Date: June 7, 2017 CONSENT CALENDAR Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID THE PALM SPRINGS SWIM CENTER REPLASTER AND POOL REPAIR PROJECT, CITY PROJECT NO. 16- 0E From: David H. Ready, City Manager Initiated by: Engineering Services Department SUMMARY The construction documents (Plans, Specifications and Estimate) are completed and in accordance with Section 7.03.040 of the Procurement and Contracting Code, the City Council is required to approve and adopt plans, specifications and working details, and authorize the bid request for all public projects in excess of $100,000. Approval of this project will allow staff to proceed with this public project with an estimated cost of $255,000. RECOMMENDATION: Approve the plans, specifications, and estimate and authorize staff to advertise and solicit bids for the Palm Springs Swim Center Replaster and Pool Repair Project, City Project No. 16-06. STAFF ANALYSIS: As part of the Fiscal Year 2016/17 budget, the City Council appropriated $250,000 from the Measure J Capital Project Fund for the Palm Springs Swim Center Replaster and Pool Repair Project, City Project No. 16-06 (Project). The Palm Springs Swim Center is located at 405 S. Pavilion Way, in the Sunrise Plaza complex adjacent to the Leisure Center (Figure 1). The Swim Center features an Olympic-size swimming pool and is open to the public 7 days a week all year round for lap swimming and recreational swimming. The Swim Center offers several aquatic programs such as aquatic exercises and swim classes, as well as serving as the primary swimming pool facility for the Piranha Swim Team. ITEM NO. 1• L, City Council Staff Report June 7, 2017 -- Page 2 Approve RFB CP16-06, Palm Springs Swim Center Replaster and Pool Repair Project L ;� } •I k �' t V T r i Site Location Figure 1 In 2008, the Swim Center was replastered through a public works capital project. The project involved removing the existing plaster, repairing the existing expansion joints and replastering the entire swimming pool. The project also included replacing all of the existing tiles, line anchors and scum gutter caps. The replastering of the Swim Center is a reoccurring maintenance effort and is necessary every 10-15 years as part of continual upkeep to ensure the facility is available for year round use. Last year, the Engineering Services Department was notified of a problem caused by water leaking at the Swim Center. An initial site investigation determined that the primary suspect for the leak is the expansion joints. It is estimated that a daily water loss of roughly 8,000 to 9,000 gallons is caused by the deteriorating expansion joints. Based on this information, staff requested proposals from the city's on-call civil engineering firms to prepare contract documents (plans and specifications) for the Project. It should be noted that a temporary fix to reduce the amount of water loss is currently being implemented, consisting of a two-part putty applied at the expansion joints in the pool. 02 City Council Staff Report June 7, 2017 -- Page 3 Approve RFB CP16-06, Palm Springs Swim Center Replaster and Pool Repair Project On September 21, 2016, in accordance with their on-call agreement, the City Manager authorized Harris & Associates (Harris) to proceed with preparation of design plans and specifications at a cost not to exceed of $20,040. On December 19, 2016, Harris submitted an extra work cost proposal for $1,925 for the preparation of a construction estimate to the Project. A total of $21,965 has been budgeted to Harris for the design phase. The scope of work includes, but not limited to, obtaining Riverside County Health Department permit, obtaining Desert Water Agency temporary service and meter, draining of the pool, removing existing plaster to the gunite, removing and reinstalling existing bulk-head, replacing existing expansion joints and joint tiles, crack and leak repairs, high-pressure water blasting, hypo washing, surface preparation, plastering, tile work, ceramic lanes markers, curing, clean-up, filing of the pool, and all appurtenant work. An image of the construction drawing is shown in Figures 2. TYP. —ON TYP. TYP. ` 045 TYP Y' � m FIFFFFFz] 0s5 zT I I TYP (.P.21'.. POOL I 11 4 36 MAPI TYP- . BATH HOUSE POOL TYP. EQUIPMENT 114'-rb9'-t0. . TYP. 2 Palm Springs Swim Center Figure 2 The contract documents prepared by Harris have been reviewed and approved by the City's Engineering Services Department. The Project did not require a formal review by the City's Building Department or Planning Department as the scope of work was limited to replastering and assorted pool repairs at the Swim Center. The Project contract documents are ready to be formally submitted for solicitation of construction bids. 03 City Council Staff Report June 7, 2017 -- Page 4 Approve RFB CP16-06, Palm Springs Swim Center Replaster and Pool Repair Project With City Council approval, staff will advertise the project in the Desert Sun, submit the Notice Inviting Bids to plan rooms, and provide the bid documents available free of charge to prospective bidders. A copy of the contract documents are on file with the Public Works & Engineering Department. The following tentative schedule has been identified for the bid process: Notice Inviting Bids to be posted: June 8, 2016 Deadline for receipt of bids: 3:30 PM, July 13, 2017 Contract awarded by City Council: September 6, 2017 ENVIRONMENTAL IMPACT: Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act ("CEQA"). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment, and are declared to be categorically exempt from the requirement for the preparation of environmental documents. In accordance with Section 15301 "Existing Facilities," Class 1 projects consist of repair, maintenance, or minor alteration of existing public facilities involving negligible or no expansion; therefore, the Palm Springs Swim Center Replaster and Pool Repair Project, City Project No. 16-06, is considered categorically exempt from CEQA, and a Notice of Exemption has been prepared and will be filed with the Riverside County Clerk. A copy of the Notice of Exemption is included as Attachment 1. FISCAL IMPACT: A total of $250,000 is budgeted for the Project through Measure J Capital Project Fund (Fund 260). The final construction estimate for the Project is $255,000 as shown in Attachment 2. The Project budget and incurred expenditures are identified in Table 1. As shown in Table 1, an additional appropriation of $39,324 will be required to fully fund the estimated cost of the Project. Table of Project Costs Amount FY16/17 Measure J Fund 260 $250,000 Design Services $21,965) Project Administration (through 5/30/17) $5,359 Project Administration Estimated ($2,000 Construction Inspection Estimated $5,000 Construction Contract $255,000 Budget Deficit $39,324 Table 1 04 City Council Staff Report June 7, 2017 -- Page 5 Approve RFB CP16-06, Palm Springs Swim Center Replaster and Pool Repair Project Staff recommends that the City Council authorize bidding of the Project to obtain final costs, allowing staff to identify funding alternatives for City Council consideration at the time a contract is scheduled for award. SUBM IITTTED:Z Thomas Garcia, P.E. Marcus L. Fuller, MPA, P.E., P.L.S. City Engineer Assistant City Manager David H. Ready, Esq., Ph. City Manager Attachments: 1. CEQA Notice of Exemption 2. Construction Estimate 05 Attachment 1 06 NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street,Room 121 3200 E. Tahquitz Canyon Way Sacramento,CA 95814 Palm Springs,CA 92262 ® Clerk of the Board County of Riverside P.O. Box 751 Riverside,CA 92502-0751 Project Title: Palm Springs Swim Center Replaster and Pool Repair Protect City Project No 16-06 Project Applicant: City of Palm Springs Project Location(Specific): Palm tarmac Swim Center is located at 405 S. Pavilion Way Project Location(City): City of Palm Springs Project Location(County): Rivers' Project Description: The scope of work includes replastering and pool repairs at the Palm Springs Swim Center including draining, removing and reinstalling the bulk-head, surface preparation,crack and leak repairs, plastering, tile work, ceramic lane markers,curing,dean-up, and filing of the pool. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project:City of Palm Springs,Engineering Services Department 3200 E.Tahquitz Canyon Way, Palm Springs,CA 92262 Exempt Status: (check one) ❑ Ministerial(See.21080(b)(1); 15268); ❑ Declared Emergency(Sea 21080(b)(3); 15269(a)); ❑ Emergency Project(Sec.21080(b)(4); 15269(b)(c)); ® Categorical Exemption. State type and section number: 15301 Class 1 (a)—Existing Facilities ❑ Statutory Exemptions. State code number. Reasons why project is exempt: Class 1 consists of operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures,facilities, mechanical equipment,or topographic features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Interior or exterior alterations involving such things as interior partitions,plumbing,and electrical conveyances.Therefore,the Palm Springs Swim Center Replaster and Pool Repair Project, City Project No. 16-06, is considered categorically exempt from CEQA. Lead Agency Contact Person: Tom Garda Area Code/Telephone/Extension: (7601322-8339 If flied by applicant: 1.Attaeh certified document of exemption finding. 2.Hasa Notice of Exemption been filed by the public agency approving the project? ❑ Yes ❑ No Signature: I-- Date: W/2017 Tide: City Engineer ® Signed by Lead Agency[]Signed by Applicant Authority cited: Sections 21063 and 21110, Public Resources Code Date received for filing at OPR: Reference: Sections 21108, 21152,and 21152.1, Public Resources Code. 07 Attachment 2 OR Palm Springs Swim Center Pool Re-Plaster Estimate ITEM DESCRIPTION UNIT UNIT PRICE EXTENSIONS* 1.0 CONSTRUCTION COSTS 1.1 Removal & Replaster 13,875 SF $ 4.00 $ 68,820.00 1.2 Removal & Reinstallation of Bulk-head I LS $ 15,000.00 $ 18,600.00 1.3 Wet Sand-Blasting 13,875 SF $ 1.50 $ 25,807.50 1.4 Water Blasting& Hypo Washing 13,875 SF $ 2.00 $ 34,410.00 1.5 Tile Work 13,875 SF $ 2.50 $ 43,012.50 1.6 Pool Accessories I LS $ 8,000.00 $ 9,920.00 1.7 Crack & Leak Repair I LS $ 11,000.00 $ 13,640.00 1.8 Draining& Filling 13,875 SF $ 1.00 $ 17,205.00 1.9 ESTIMATED TOTAL CONSTRUCTION COSTS $ 231,415.00 *estimate extensions include 24% Contractor Mark-up for General Conditions & Overhead/Profit 2.0 SOFT COSTS 2.1 Construction Contingency Costs 10% $ 23,141.50 2.3 Tests and Inspections 0% $ - 2.4 Time/Inflation Escalation Index 0% $ - 2.5 TOTAL SOFT COSTS $ 23,141.50 3.0 TOTAL ESTIMATED COST $ 254,556.50 Jeff Katz Architecture December 19, 2016 09 4 � h RECEIVED CITY OF PALM SPRING`:- 2017 JUN 26 AM 9* 02 STATE OF CALIFORNIA-THE RESOURCES AGENCY (� - DEPARTMENT OF FISHAND GAME OFFICE Ot INI: G{- U-.- ENVIRONMENTAL FILING FEE CASH RECEIPT Receipt#: 17-158150 State Clearinghouse#(it applicable): Lead Agency:CITY OF PALM SPRINGS Date: 0511 8/20 1 7 CountyAgencyofFiling: RIVERSIDE LbaimenfNro: E-201700615 Project Title: PALM SPRINGS SWIM CENTER REPLASTER&POOL REPAIR PROJECT Project Applicant Name: CITY OF PALM SPRINGS P&wv=hv- (760) 322-8339 ProjwApplicantAddress: 3200 E. TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 Project Applicant: LOCAL PUBLIC AGENCY CHECKAPPLICABLE PEES. ❑Environmental Impact Report ❑Negative Declaration ❑Application Fee{VwerDrwrsian(SiateWaterResourcesCon&ol BoardOnly) ❑Project Subject to CertiftedRegulatoryPrograms ❑CountyAdministratianFee $0.00 ❑Project that is exempt from fees(DM No Eficr Determination (FormAtrached)) ®Project that isexemptfromfees(Notice ofEsemption) Total Recelved $50.00 Signature andutle ofperson receivingpayment (/ Deputy Notes: • a . NOTICE OF EXEMPTION To: ❑ Office of Planning and Research From: City of Palm Springs 1400 Tenth Street, Room 121 3200 E. Tahquitz Canyon Way Sacramento, CA 95814 Palm Springs, CA 92262 ® Clerk of the Board County of Riverside P.O. Box 751 Riverside, CA 92502-0751 Project Title: Palm Springs Swim Center Replaster and Pool Repair Project City Project No 16-06 Project Applicant: City of Palm Springs Project Location (Specific): Palm Springs Swim Center is located at 405 S. Pavilion Way Project Location (City): City of Palm Springs Project Location (County): Riverside Project Description: The scope of work includes replastering and pool repairs at the Palm Springs Swim Center including draining, removing and reinstalling the bulk-head, surface preparation, crack and leak repairs, plastering, tile work, ceramic lane markers, curing, clean-up, and filing of the pool. Name of Public Agency Approving Project: City of Palm Springs Name of Person or Agency Carrying Our Project: City of Palm Springs, Engineering Services Department 3200 E.Tahquitz Canyon Way, Palm Springs, CA 92262 Exempt Status: (check one) ❑ Ministerial (Sec. 21080(b) (1); 15268); ❑ Declared Emergency(Sec. 21080(b) (3); 15269(a)); ❑ Emergency Project(Sec. 21080(b) (4); 15269 (b)(c)); ® Categorical Exemption. State type and section number: 15301 Class 1 (a)—Existing Facilities ❑ Statutory Exemptions. State code number: Reasons why project is exempt: Class 1 consists of operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographic features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. Interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances. Therefore, the Palm Springs Swim Center Replaster and Pool Repair Project, City Project No. 16-06, is considered categorically exempt from CEQA. Lead Agency Contact Person: Tom Garcia Area Code/Telephone/Extension: 760 322- 339 If filed by applicant: 1.Attach certified document of exemption finding. 2.Has a Notice of Exemption been filed by the public agency approving the project? ❑ Yes ❑ No Signature: L Date: 5/2/2017 Title: City Engineer ® Signed by Lead Agency❑Signed by Applicant F I L E D / P O S T E D Authority cited: Sections 21083 and 21110, Public Resources Code D; County of Riverside ldana Reference: Sections 21108, 21152, and 21152.1, Public Resources Code. Peter Assessor-County Clerk-Recorder E-201700615 05/18/2017 04:29 PSI Fee: $ .00 Page 1 of I JUN 2 1 [g017 Removed: I', By: Deputy 11119IMP,OR,, lull III