HomeMy WebLinkAboutA6659 - URRUTIA ARCHITECTS - AS NEEDED ARCHITECTURAL CONSULTING SVCS PROFESSIONAL SERVICES AGREEMENT
for As-Needed Architectural Consulting Services
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is entered into, and effective
on January 15, 2015, between the CITY OF PALM SPRINGS, a California charter city and
municipal corporation, ("City") and Urrutia A.I.A. and Associates, Inc., dba Urrutia Architects, an
architectural design firm located in Palm Springs, a California Corporation ("Consultant"). City
and Consultant are individually referred to as "Party" and are collectively referred to as the
"Parties".
RECITALS
A. City has determined that there is a need for Professional Architectural Services for
needed aviation services for security wall opening and door project("Project").
B. Consultant has submitted to City a proposal to provide Architectural Services to the
Airport for the Project under the terms of this Agreement.
C. Consultant is qualified by virtue of its experience, training, education, reputation, and
expertise to provide these services and has agreed to provide such services as provided in this
Agreement.
D. City desires to retain Consultant to provide such professional services.
In consideration of these promises and mutual obligations, covenants, and conditions, the
Parties agree as follows:
AGREEMENT
1. SERVICES OF CONSULTANT
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement,
Consultant agrees to perform the professional services set forth in the Scope of Services described in
Exhibit "A" (the "Services" or "Work") , which is attached and incorporated by reference. As a material
inducement to the City entering into this Agreement, Consultant represents and warrants that
Consultant is a provider of first class work and professional services and that Consultant is experienced
in performing the Work and Services contemplated and, in light of such status and experience,
Consultant covenants that it shall follow the highest professional standards in performing the Work and
Services required in this Agreement. For purposes of this Agreement, the phrase "highest professional
standards" shall mean those standards of practice recognized as high quality among well-qualified and
experienced professionals performing similar work under similar circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following:
(1) this Agreement; (2)the Scope of Services; (3) the City's Request for Statement of qualifications; and,
(4) the Consultant's signed, original SOQ submittal to the City ("Consultant's Submittal"), (collectively
referred to as the "Contract Documents"). The City's Statement of Qualifications and the Consultant's
Submittal, which are both attached as Exhibits "B" and "C", respectively, are incorporated by reference
and are made a part of this Agreement. The Scope of Services shall include the Consultant's Submittal.
All provisions of the Scope of Services, the City's Statement of Qualifications and the Consultant's
Submittal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract
Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest
priority document, which shall be determined in the following order of priority: (1") the provisions of
the Scope of Services(Exhibit "A"); (2"d)the provisions of the City's Request for Statement of
Qualifications (Exhibit "B"); (3rd) the terms of this Agreement; and, (41h) the provisions of the
Consultant's Submittal (Exhibit "C").
1.3 Compliance with Law. Consultant warrants that all Services rendered shall be
performed in accordance with all applicable federal, state, and local laws, statutes, ordinances lawful
orders, rules, and regulations.
1.4 Licenses, Permits, Fees, and Assessments. Consultant represents and warrants to City
that it has obtained all licenses, permits, qualifications, and approvals of whatever nature that are
legally required to practice its profession and perform the Work and Services required by this
Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and
expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification,
or approval that is legally required for Consultant to perform the Work and Services under this
Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus
applicable penalties and interest, which may be imposed by law and arise from or are necessary for the
Consultant's performance of the Work and Services required by this Agreement. Consultant shall
indemnify, defend, and hold harmless City against any such fees, assessments, taxes penalties, or
interest levied, assessed, or imposed against City to the fullest extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Consultant warrants that
Consultant (a) has thoroughly investigated and considered the Scope of Services to be performed, (b)
has carefully considered how the Services should be performed, and (c) fully understands the facilities,
difficulties, and restrictions attending performance of the Services under this Agreement. If the Services
involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or
will be fully acquainted with the conditions there existing, prior to commencement of any Services.
Should the Consultant discover any latent or unknown conditions that will materially affect the
performance of the Services, Consultant shall immediately inform the City of such fact and shall not
proceed except at Consultant's risk until written instructions are received from the City.
1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components to prevent losses or damages. Consultant shall be
responsible for all such damages, to persons or property, until acceptance of the Work by the City,
except such losses or damages as may be caused by City's own negligence.
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1.7 Further Responsibilities of Parties. Parties agree to use reasonable care and diligence
to perform their respective obligations under this Agreement. Parties agree to act in good faith to
execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to
carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of the
Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of
Services or make changes by altering, adding to, or deducting from such Work. No such extra work may
be undertaken unless a written order is first given by the City to the Consultant, incorporating any
adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this
Agreement. Any adjustments must also be approved in writing by the Consultant. Any increase in
compensation of up to twenty-five percent (25%) of the Maximum Contract Amount or $25,000,
whichever is less, or in the time to perform of up to thirty (30) days, may be approved by the City
Manager, or his designee, as may be needed to perform any extra work. Any greater increases,
occurring either separately or cumulatively, must be approved by the Palm Springs City Council. It is
expressly understood by Consultant that the provisions of this section shall not apply to the services
specifically set forth or reasonably contemplated within the Scope of Services.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Consultant shall be compensated by City in accordance with the Schedule of Compensation, which is
attached as Exhibit "B" and incorporated in this Agreement by reference. Compensation shall not
exceed the maximum contract amount of Seventeen Thousand and Four Hundred Dollars, ($17,400.00),
except as may be provided under Section 1.8. The method of compensation shall be as set forth in
Exhibit "D" Compensation for necessary expenditures for reproduction costs, telephone expenses, and
transportation expenses must be approved in advance by the Contract Officer designated under Section
4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The
Maximum Contract Amount shall include the attendance of Consultant at all Project meetings
reasonably deemed necessary by the City. Consultant shall not be entitled to any increase in the
Maximum Contract Amount for attending these meetings. Consultant accepts the risk that the services
identified in the Scope of Services may be more costly and/or time-consuming than Consultant
anticipates, that Consultant shall not be entitled to additional compensation, and that the provisions of
Section 1.8 shall not be applicable to the services identified in the Scope of Services. The maximum
amount of city's payment obligation under this section is the amount specified in this Agreement. If the
City's maximum payment obligation is reached before the Consultant's Services under this Agreement
are completed, Consultant shall complete the Work and City shall not be liable for payment beyond the
Maximum Contract Amount.
2.2. Method of Payment. Unless another method of payment is specified in the Schedule of
Compensation (Exhibit "D"), in any month in which Consultant wishes to receive payment, Consultant
shall submit to the City an invoice for services rendered prior to the date of the invoice. The invoice
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shall be in a form approved by the City's Finance Director and must be submitted no later than the tenth
(10) working day of such month. Such requests shall be based upon the amount and value of the
services performed by Consultant and accompanied by such reporting data including an itemized
breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may
be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-
five (45) days after receipt of the invoice or as soon as is reasonably practical. There shall be a maximum
of one payment per month.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services is
requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed
amendments, including, but not limited to, any additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents, work product, or work,
when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Consultant's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such appropriations
are not made,this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The
time for completion of the services to be performed by Consultant is an essential condition of this
Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to
the agreed upon attached Schedule of Performance (Exhibit "E"), incorporated by reference.
3.2 Schedule of Performance. Consultant shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Services within the time
period(s) established in the Schedule of Performance. When requested by Consultant, extensions to the
time period(s) specified in the Schedule of Performance may be approved in writing by the Contract
Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively; however, the
City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Services rendered under this Agreement shall be extended because of any delays
due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant
(financial inability excepted) if Consultant, within ten (10) days of the commencement of such delay,
notifies the Contract Officer in writing of the causes of the delay. Unforeseeable causes include, but are
not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods,
epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any
governmental agency, including the City. The City Manager shall ascertain the facts and the extent of
delay, and extend the time for performing the Services for the period of the enforced delay when and if
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in the judgment of the City Manager such delay is justified. The City Manager's determination shall be
final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to
recover damages against the City for any delay in the performance of this Agreement, however caused,
Consultant's sole remedy being extension of the Agreement under this section.
3.4 Term. Unless earlier terminated under this Agreement, this Agreement shall commence
upon the effective date of this Agreement and continue in full force and effect until completion of the
Services. However, the term shall not exceed five (5) years from the commencement date, except as
otherwise provided in the Schedule of Performance described in Section 3.2 above. Any extension must
be through mutual written agreement of the Parties.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement for its
convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days
written notice. Where termination is due to the fault of Consultant and constitutes an immediate
danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be
determined by the City. Upon such notice, City shall pay Consultant for Services performed through the
date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this
Agreement, unless stated otherwise in the notice or by written authorization of the Contract Officer.
After such notice, Consultant shall have no further claims against the City under this Agreement. Upon
termination of the Agreement under this section, Consultant shall submit to the City an invoice for work
and services performed prior to the date of termination. Consultant may terminate this Agreement,
with or without cause, upon sixty (60) days written notice to the City, except that where termination is
due to material default by the City, the period of notice may be such shorter time as the Consultant may
determine.
4. COORDINATION OF WORK
4.1 Representative of Consultant. The following principal of Consultant is designated as
being the principal and representative of Consultant authorized to act in its behalf and make all
decisions with respect to the Services to be performed under this Agreement: Mr. Francisco J. Urrutia,
President and Principal-in-charge. It is expressly understood that the experience, knowledge, education,
capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to
enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of
this Agreement for directing all activities of Consultant and devoting sufficient time to personally
supervise the services performed hereunder. The foregoing principal may not be changed by Consultant
without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee
("Contract Officer"). Consultant shall be responsible for keeping the Contract Officer fully informed of
the progress of the performance of the services. Consultant shall refer any decisions that must be made
by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval
of the Contract Officer.
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4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge,
capability, expertise, and reputation of Consultant, its principals and employees, were a substantial
inducement for City to enter into this Agreement. Therefore, Consultant shall not assign full or partial
performance of this Agreement, nor any monies due, voluntarily or by operation of law, without the
prior written consent of City. Consultant shall not contract with any other entity to perform the Services
required under this Agreement without the prior written consent of City. If Consultant is permitted to
subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and
omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing
contained in this Agreement shall create any contractual relationships between any subcontractor and
City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly
with and will make all payments to Consultant. In addition, neither this Agreement nor any interest in
this Agreement may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by
operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of
City. Transfers restricted in this Agreement shall include the transfer to any person or group of persons
acting in concert of more than twenty five percent (25%) of the present ownership and/or control of
Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved
transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall
release Consultant or any surety of Consultant from any liability under this Agreement without the
express written consent of City.
4.4 Independent Contractor. The legal relationship between the Parties is that of an
independent contractor, and nothing shall be deemed to make Consultant a City employee.
A. During the performance of this Agreement, Consultant and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent themselves as
City officers or employees. The personnel performing the Services under this Agreement on behalf of
Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any
of its officers, employees, or agents shall have control over the conduct of Consultant or any of its
officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers,
employees, or agents shall not maintain an office or any other type of fixed business location at City's
offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's
employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of
service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection
with this Agreement and shall be responsible for all reports and obligations respecting them, including
but not limited to social security income tax withholding, unemployment compensation, workers'
compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be
a partner of Consultant in its business or otherwise a joint venture or a member of any joint enterprise
with Consultant.
B. Consultant shall not have any authority to bind City in any manner. This
includes the power to incur any debt, obligation, or liability against City.
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C. No City benefits shall be available to Consultant, its officers, employees, or
agents in connection with any performance under this Agreement. Except for professional fees paid to
Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation
to Consultant for the performance of Services under this Agreement. City shall not be liable for
compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness
arising out of performing Services. If for any reason any court or governmental agency determines that
the City has financial obligations, other than under Section 2 and Subsection 1.8 in this Agreement, of
any nature relating to salary, taxes, or benefits of Consultant's officers, employees, servants,
representatives, subcontractors, or agents, Consultant shall indemnify City for all such financial
obligations.
5. INSURANCE
5.1 Types of Insurance. Consultant shall procure and maintain, at its sole cost and expense,
the insurance described below. The insurance shall be for the duration of this Agreement and includes
any extensions, unless otherwise specified in this Agreement. The insurance shall be procured in a form
and content satisfactory to City. The insurance shall apply against claims which may arise from the
Consultant's performance of Work under this Agreement, including Consultant's agents,
representatives, or employees. In the event the City Manager determines that the Work or Services to
be performed under this Agreement creates an increased or decreased risk of loss to the City, the
Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon
receipt of written notice from the City Manager or his designee. Consultant shall immediately substitute
any insurer whose A.M. Best rating drops below the levels specified in this Agreement. Except as
otherwise authorized below for professional liability (errors and omissions) insurance, all insurance
provided under this Agreement shall be on an occurrence basis. The minimum amount of insurance
required shall be as follows:
A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full
force and effect throughout the term of this Agreement, standard industry form professional liability
(errors and omissions) insurance coverage in an amount of not less than one million dollars
($1,000,000.00) per occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance
with the provisions of this section.
(1) Consultant shall either: (a) certify in writing to the City that Consultant is
unaware of any professional liability claims made against Consultant and is unaware of any facts which
may lead to such a claim against Consultant; or(b) if Consultant does not provide the certification under
(a), Consultant shall procure from the professional liability insurer an endorsement providing that the
required limits of the policy shall apply separately to claims arising from errors and omissions in the
rendition of services under this Agreement.
(2) If the policy of insurance is written on a "claims made" basis, the policy shall
be continued in full force and effect at all times during the term of this Agreement, and for a period of
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three (3) years from the date of the completion of the Services provided hereunder. In the event of
termination of the policy during this period, Consultant shall obtain continuing insurance coverage for
the prior acts or omissions of Consultant during the course of performing Services under the terms of
this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage,
or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance
arrangements providing for complete coverage, either of which shall be subject to the written approval
by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence" basis, the
policy shall be continued in full force and effect during the term of this Agreement, or until completion
of the Services provided for in this Agreement, whichever is later. In the event of termination of the
policy during this period, new coverage shall immediately be obtained to ensure coverage during the
entire course of performing the Services under the terms of this Agreement.
B. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, workers' compensation insurance in at least
the minimum statutory amounts, and in compliance with all other statutory requirements, as required
by the State of California. Consultant agrees to waive and obtain endorsements from its workers'
compensation insurer waiving subrogation rights under its workers' compensation insurance policy
against the City and to require each of its subcontractors, if any, to do likewise under their workers'
compensation insurance policies. If Consultant has no employees, Consultant shall complete the City's
Request for Waiver of Workers' Compensation Insurance Requirement form.
C. Commercial General Liability Insurance. Consultant shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of commercial general liability
insurance written on a per occurrence basis with a combined single limit of at least one million dollars
($1,000,000.00) and two million dollars ($2,000,000.00) general aggregate for bodily injury and property
damage including coverages for contractual liability, personal injury, independent contractors, broad
form property damage, products and completed operations.
D. Business Automobile Insurance. Consultant shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of business automobile liability
insurance written on a per occurrence basis with a single limit liability in the amount of one million
dollars ($1,000,000.00) bodily injury and property damage. The policy shall include coverage for owned,
non-owned, leased, and hired cars.
E. Employer Liability Insurance. Consultant shall obtain and maintain, in full force
and effect throughout the term of this Agreement, a policy of employer liability insurance written on a
per occurrence basis with a policy limit of at least one million dollars ($1,000,000.00) for bodily injury or
disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
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must be declared to and approved by the City Manager or his/her designee prior to commencing any
work or services under this Agreement. Consultant guarantees payment of all deductibles and self-
insured retentions. City reserves the right to reject deductibles or self-insured retentions in excess of
$10,000, and the City Manager or his/her designee may require evidence of pending claims and claims
history as well as evidence of Consultant's ability to pay claims for all deductible amounts and self-
insured retentions proposed in excess of$10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the insurance
policies required of Consultant under this Agreement:
5.3.1 For any claims related to this Agreement, Consultant's coverage shall be primary
insurance with respect to the City and its officers, council members, officials,
employees, agents, and volunteers. Any insurance or self-insurance maintained
by the City and its officers, council members, officials, employees, agents, and
volunteers shall be in excess of Consultant's insurance and shall not contribute
with it.
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to City and
its officers, council members, officials, employees, agents, and volunteers.
5.3.3 All insurance coverage and limits provided by Consultant and available or
applicable to this Agreement are intended to apply to each insured, including
additional insureds, against whom a claim is made or suit is brought to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to the City or its operations shall limit the application of
such insurance coverage.
5.3.4 No required insurance coverages may include any limiting endorsement which
substantially impairs the coverages set forth in this Agreement_(e.g., elimination
of contractual liability or reduction of discovery period), unless the
endorsement has first been submitted to the City Manager and approved in
writing.
5.3.5 Consultant agrees to require its insurer to modify insurance endorsements to
delete any exculpatory wording stating that failure of the insurer to mail written
notice of cancellation imposes no obligation, or that any party will "endeavor"
(as opposed to being required) to comply with the requirements of the
endorsements. Certificates of insurance will not be accepted in lieu of required
endorsements, and submittal of certificates without required endorsements
may delay commencement of the Project. It is Consultant's obligation to ensure
timely compliance with all insurance submittal requirements as provided in this
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Agreement.
5.3.6 Consultant agrees to ensure that subcontractors, and any other parties involved
with the Project who are brought onto or involved in the Project by Consultant,
provide the same minimum insurance coverage required of Consultant.
Consultant agrees to monitor and review all such coverage and assumes all
responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the Project will be
submitted to the City for review.
5.3.7 Consultant acknowledges and agrees that any actual or alleged failure on the
part of the City to inform Consultant of non-compliance with any insurance
requirement in no way imposes any additional obligations on the City nor does
it waive any rights in this or any other regard.
5.3.8 Consultant shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been renewed or
replaced with other policies providing at least the same coverage. Proof that
such coverage has been ordered shall be submitted prior to expiration.
Endorsements as required in this Agreement applicable to the renewing or new
coverage shall be provided to City no later than ten (10) days prior to expiration
of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained in this
section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party
or insured to be limiting or all-inclusive.
5.3.10 The requirements in this section supersede all other sections and provisions of
this Agreement to the extent that any other section or provision conflicts with
or impair the provisions of this section.
5.3.11 Consultant agrees to provide immediate notice to City of any claim or loss
against Consultant arising out of the Work performed under this Agreement and
for any other claim or loss which may reduce the insurance available to pay
claims arising out of this Agreement. City assumes no obligation or liability by
such notice, but has the right (but not the duty) to monitor the handling of any
such claim or claims if they are likely to involve City, or to reduce or dilute
insurance available for payment of potential claims.
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5.3.12 Consultant agrees that the provisions of this section shall not be construed as
limiting in any way the extent to which the Consultant may be held responsible
for the payment of damages resulting from the Consultant's activities or the
activities of any person or person for which the Consultant is otherwise
responsible.
5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided by
authorized insurers in good standing with the State of California. Coverage shall be provided by insurers
admitted in the State of California with an A.M. Best's Key Rating of B++, Class VII, or better, unless such
requirements are waived in writing by the City Manager or his designee due to unique circumstances.
5.5 Verification of Coverage. Consultant shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the coverages
required by this Agreement. The certificates and endorsements are to be signed by a person authorized
by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by
the City before work commences. City reserves the right to require Consultant's insurers to provide
complete, certified copies of all required insurance policies at any time. Additional insured
endorsements are not required for Errors and Omissions and Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto
Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability
Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements
stated on the certificate:
1. "The City of Palm Springs, its officials, employees, and agents are named as an
additional insured..." ("as respects City of Palm Springs Contract No._" or 'for any and all work
performed with the City"may be included in this statement).
2. "This insurance is primary and non-contributory over any insurance or self-insurance the
City may have..." ("as respects City of Palm Springs Contract No._" or "for any and all work performed
with the City" may be included in this statement).
3. "Should any of the above described policies be canceled before the expiration date
thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language
such as, "endeavor to" mail and "but failure to mail such notice shall impose no obligation or liability of
any kind upon the company, its agents or representative" is not acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain the
insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and
volunteers.
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In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate
holder on the policies. All certificates of insurance and endorsements are to be received and approved
by the City before work commences. All certificates of insurance must be authorized by a person with
authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter.
Failure to obtain the required documents prior to the commencement of work shall not waive the
Consultant's obligation to provide them.
6. INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by law,
Consultant shall defend (at Consultant's sole cost and expense), indemnify, protect, and hold harmless
City, its elected officials, officers, employees, agents, and volunteers (collectively the "Indemnified
Parties'), from and against any and all liabilities, actions, suits, claims, demands, losses, costs,
judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses
including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising
from injuries to or death of persons (Consultant's employees included), for damage to property,
including property owned by City, from any violation of any federal, state, or local law or ordinance, and
from errors and omissions committed by Consultant, its officers, employees, representatives, and
agents, that arise out of or relate to Consultant's performance under this Agreement. This
indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the City,
its elected officials, officers, employees, agents, and volunteers. Under no circumstances shall the
insurance requirements and limits set forth in this Agreement be construed to limit Consultant's
indemnification obligation or other liability under this Agreement. Consultant's indemnification
obligation shall survive the expiration or earlier termination of this Agreement until all actions against
the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable
statute of limitations or, if an action is timely filed, until such action is final. This provision is intended
for the benefit of third party Indemnified Parties not otherwise a party to this Agreement.
6.2 Desiizn Professional Services Indemnification and Reimbursement. If the Agreement is
determined to be a "design professional services agreement" and Consultant is a "design professional"
under California Civil Code Section 2782.8,then:
A. To the fullest extent permitted by law, Consultant shall indemnify, defend (at
Consultant's sole cost and expense), protect and hold harmless City and its elected officials, officers,
employees, agents and volunteers and all other public agencies whose approval of the project is
required, (individually "Indemnified Party"; collectively "Indemnified Parties") against any and all
liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders and penalties
(collectively "Claims"), including but not limited to Claims arising from injuries or death of persons
(Consultant's employees included) and damage to property, which Claims arise out of, pertain to, or are
related to the negligence, recklessness or willful misconduct of Consultant, its agents, employees, or
subcontractors, or arise from Consultant's negligent, reckless or willful performance of or failure to
perform any term, provision, covenant or condition of this Agreement ("Indemnified Claims"), but
Consultant's liability for Indemnified Claims shall be reduced to the extent such Claims arise from the
12
•
negligence, recklessness or willful misconduct of the City and its elected officials, officers, employees,
agents and volunteers.
B. The Consultant shall require all non-design-professional sub-contractors, used
or sub-contracted by Consultant to perform the Services or Work required under this Agreement, to
execute an Indemnification Agreement adopting the indemnity provisions in sub-section 6.1 in favor of
the Indemnified Parties. In addition, Consultant shall require all non-design-professional sub-
contractors, used or sub-contracted by Consultant to perform the Services or Work required under this
Agreement, to obtain insurance that is consistent with the Insurance provisions as set forth in this
Agreement, as well as any other insurance that may be required by Contract Officer.
7. REPORTS AND RECORDS
7.1 Accountine Records. Consultant shall keep complete, accurate, and detailed accounts
of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall
keep such books and records as shall be necessary to properly perform the Services required by this
Agreement and to enable the Contract Officer to evaluate the performance of such Services. The
Contract Officer shall have full and free access to such books and records at all reasonable times,
including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such
reports concerning the performance of the Services required by this Agreement, or as the Contract
Officer shall require. Consultant acknowledges that the City is greatly concerned about the cost of the
Work and Services to be performed under this Agreement. For this reason, Consultant agrees that
Consultant shall promptly notify the Contract Officer the estimated increased or decreased cost if
Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially
increase or decrease the cost of the contemplated Work or Services. If Consultant is providing design
services, Consultant shall promptly notify the Contract Officer the estimated increased or decreased cost
for the project being designed if Consultant becomes aware of any facts, circumstances, techniques, or
events that may or will materially increase or decrease the cost of the design services.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents,
memoranda, correspondence, computations, and other materials prepared by Consultant, its
employees, subcontractors, and agents in the performance of this Agreement shall be the property of
City and shall be promptly delivered to City upon request of the Contract Officer or upon the
termination of this Agreement. Consultant shall have no claim for further employment or additional
compensation as a result of the exercise by City of its full rights of ownership of the documents and
materials. Any use of such completed documents for other projects and/or use of incomplete
documents without specific written authorization by the Consultant will be at the City's sole risk and
without liability to Consultant, and the City shall indemnify the Consultant for all resulting damages.
Consultant may retain copies of such documents for their own use. Consultant shall have an
unrestricted right to use the concepts embodied tin this Agreement. Consultant shall ensure that all its
13
subcontractors shall provide for assignment to City of any documents or materials prepared by them. In
the event Consultant fails to secure such assignment, Consultant shall indemnify City for all resulting
damages.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and
other materials prepared by Consultant in the performance of services under this Agreement shall not
be released publicly without the prior written approval of the Contract Officer. All information gained
by Consultant in the performance of this Agreement shall be considered confidential and shall not be
released by Consultant without City's prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the
regular business hours of City, Consultant shall provide City, or other agents of City, such access to
Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy,
audit, and inspect all accounting books, records, work data, documents, and activities directly related to
Consultant's performance under this Agreement. Consultant shall maintain such books, records, data,
and documents in accordance with generally accepted accounting principles and shall clearly identify
and make such items readily accessible to such parties during the term of this Agreement and for a
period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as
to validity and as to performance of the Parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of California, or any other
appropriate court in such County, and Consultant covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair
language and common meaning to achieve the objectives and purposes of the Parties. The terms of this
Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of
construction of contracts (including, without limitation, California Civil Code Section 1654) that
ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of
this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for
convenience and identification purposes only and shall not be deemed to limit, expand, or define the
contents of the respective sections or paragraphs.
8.3 Default of Consultant. Consultant's failure to comply with any provision of this
Agreement shall constitute a default.
A. If the City Manager, or his designee, determines that Consultant is in default in
the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in
14
writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate,
to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its
default within such period of time, City shall have the right, notwithstanding any other provision of this
Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to
which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for all
reasonable costs incurred by City as a result of such default. Compliance with the provisions of this
section shall not constitute a waiver of any City right to take legal action in the event that the dispute is
not cured, provided that nothing shall limit City's right to terminate this Agreement without cause under
Section 3.5.
B. If termination is due to the failure of the Consultant to fulfill its obligations
under this Agreement, City may, after compliance with the provisions of Section 8.3A, take over the
work and prosecute the same to completion by contract or otherwise. The Consultant shall be liable to
the extent that the total cost for completion of the Services required hereunder exceeds the Maximum
Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages). The
City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the
amounts owed the City as previously stated. The withholding or failure to withhold payments to
Consultant shall not limit Consultant's liability for completion of the Services as provided in this
Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the Party against whom enforcement of a
waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term
contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or
breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the
covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this
Agreement in any manner or preventing the Parties from enforcing the full provisions.
8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly
declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and
the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by
it, at the same or different times, of any other rights or remedies for the same default or any other
default by the other Party.
8.6 Leaal Action. In addition to any other rights or remedies, either Party may take legal
action, in law or in equity, to cure, correct, remedy or recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other
remedy consistent with the purposes of this Agreement.
8.7 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in
addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable
15
costs and expenses. These include but are not limited to reasonable attorney fees, expert consultant
fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment
entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff
or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or
hearing,the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be
personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by
the City or for any amount which may become due to the Consultant or to its successor, or for breach of
any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any direct or indirect
financial interest in this Agreement nor shall any such officer or employee participate in any decision
relating to the Agreement which effects their financial interest or the financial interest of any
corporation, partnership, or association in which he/she is, directly or indirectly, interested in violation
of any state statute or regulation. Consultant warrants that Consultant has not paid or given, and will
not pay or give, any third party any money or other consideration in exchange for obtaining this
Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this
Agreement, Consultant shall not discriminate against any employee or applicant for employment
because of race, religion, color, sex, age, marital status, ancestry, or national origin. Consultant shall
ensure that applicants are employed, and that employees are treated during their employment, without
regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions
shall include, but not be limited to, the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent permissible under law, and in
lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or
otherwise:
A. It is agreed that Consultant shall defend at its expense any claim or suit against
City on account of any allegation that any item furnished under this Agreement, or the normal use or
sale arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters
patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or
claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority,
information and assistance at Consultant's expense for the defense of same, and provided such suit or
16
claim arises out of, pertains to, or is related to the negligence, recklessness or willful misconduct of
Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's
alteration of a deliverable, such that City's alteration of such deliverable created the infringement upon
any presently existing U.S. letters patent or copyright; or(2) the use of a deliverable in combination with
other material not provided by Consultant when it is such use in combination which infringes upon an
existing U.S. letters patent or copyright.
B. Consultant shall have sole control of the defense of any such claim or suit and
all negotiations for settlement in the event City fails to cooperate in the defense of any suit or claim,
provided, however, that such defense shall be at Consultant's expense. Consultant shall not be
obligated to indemnify City under any settlement that is made without Consultant's consent, which shall
not be unreasonably withheld. If the use or sale of such item is enjoined as a result of the suit or claim,
Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall
substitute an equivalent item acceptable to City and extend this patent and copyright indemnity
thereto.
10.2 Notice. Any notice, demand, request, consent, approval, or communication that either
party desires, or is required to give to the other party or any other person shall be in writing. All notices
shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage
prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed
transmission. All notices shall be deemed received upon the earlier of (i) the date of delivery to the
address of the person to receive such notice if delivered personally or by messenger or overnight courier;
(ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii)
when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by
facsimile must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, and instant messages are not acceptable manners
of notice required hereunder. Notices or other communications shall be addressed as follows:
To Citv: City of Palm springs
Attention: City Manager&City Clerk
3200 E.Tahquitz Canyon Way
Palm springs, California 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
To Consultant: Urrutia and Associates, Inc.
165 N. Luring Drive,
Palm Springs, CA 92262
Attention: Francisco J. Urrutia
Telephone: 7 60.3 27.6800
Facsimile: 760.327.6813
10.3 Integrated Agreement. This Agreement constitutes the entire agreement between the
Parties and supersedes all prior negotiations, arrangements, agreements, representations, and
17
understandings, if any, made by or among the Parties with respect to the subject matter in this
Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severability. Whenever possible, each provision of this Agreement shall be interpreted
in such a manner as to be effective and valid under applicable law. If any provision of this Agreement
shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such
provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the
reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is
so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this
Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of
the Parties' successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement,
nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as
conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise,
upon any entity or person not a party to this Agreement.
10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as
though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is
bound, for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the
Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he or she is duly
authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing,
(iii) by so executing this Agreement, the Party for which he or she is signing is formally bound to the
provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of
any other Agreement to which the Party for which he or she is signing is bound.
18
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
„CITY"
(' n / City of Palm Springs
Date: c �7 O10 By: fit/
t David H. Ready
City Manager
APPROVED AS TO FORM: ATTEST
By: A/sOvId By
Dougl s C. Holland, James Thompson,
City Attorney City Clerk
APPROVED BY CITY COUNCIL:
APPROVED BY CITY MANAGER
00
Date: Agreement No.
Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President.
The second signature must be from the Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer.
COMPANY NAME:
Urrutia Architects Check one_Individual—Partnership_X_Corporation
165 Luring Drive
Palm Springs, CA 92262
Address
Francisco J. Urrutia, President Francisco J. Urrutia, Secretary
atu e( otarized) ignature ota zed)
19
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20
EXHIBIT "A"
SCOPE OF SERVICES
Task A Airport Security Checkpoint Wall Modification
Design, Construction Documents, Bidding, Construction Administration
$17,400. Scope detail as dated December 23, 2014.
Schedule of Compensation
A. Design and professional architectural services for those projects listed under Initial
Project Assignment in Exhibit "A" will not exceed $17,400 .00
B. All additional work for other additional projects will be negotiated on a project by
project basis and agreed to in Amendment form between the City and the Consultant.
C. The costs for the initial project assignment (exhibit "A") shall not exceed the
authorized amount.
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165 Lanny Drr,F
U ��� Paim Springs CA 92262
760.127 6800
IR 760 321 6813 fax
UasaJn i`urrwaarcii+mrts Cmn
December 23, 2014
Mr. Thomas Nolan
Executive Director
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Suite OFC
Palm Springs, CA. 92262-6966 ra ,
RE: Proposal for Professional Design and Engineering Services - Security Wall Opening and
Door
Palm Springs, CA.
Dear ,, Mr. Nolan:
Urrutia Architects is pleasec to provide the City of Paim Springs International Airport with
our proposal for professional architectural and engineering services for the proposed
Security Wall Opening/Door in the TSA. checkpoint area at the Palm Springs International
Airport located in Palm Springs, CA.
Scope of Work
The following points summarize our understanding of the scope of work. The airport
would like to provide an additional opening through an existing wall near the TSA
checkpoint to allow easier and faster access (Pre-approved passengers) into the
screening area. The goal is to provide a confroiled opening with a sliding door that
can be closed to secure the area when necessary.
• Remove a portion of the existing wall after review of existing construction
documents to confirm the walls are non-load bearing; remove existing
masonry stem wall and glazing; integrate the new opening into the existing
wall line; reconfigure existing ceiling sc4its; add new slid ng glass door over
opening; coordinate new flooring and paint.
• The project will be subject to review by the following agencies/departments:
o City of Palm Springs Airport
City of Palm Springs Building Department
Security Well Opening and Door
Palm Springs International Airport
Palm Springs,CA
December 23,2014
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Scope of Services
Based on the above Scope of Work, Urrutia Architects will provide Architectural and
Engineering Services including Design and Construction Documents for the proposed
Security Wall Opening and Door to include the following services:
• Architectural
• Structural Engineering
• Electrical Engineering
A, Pre-Design/Site Analysis Phase:
a. Urrutia Architects and their consultants shall provide the following services:
• Architectural design shall include review of all existing construction
documents and record drawings furnished by the City or airport. A
site visit shall be conducted to verify all record drawings.
• Electrical engineering shall consist of a site visit to document the
existing power sources, electrical panels that may be located within
the exist'ng space.
S. Design Development Phase:
a, Urrutia Architects shall prepare design development drawings which will
consist of the following:
• Architectural design shall include proposed floor plan layout,
structural! review, reflected ceiling plan, and finish material
selections. The Architect shall be responsible for the coordination
of all consultants work; provide the airport with delineated layouts
for review and comment; attend meetings and scheduling of all
consultants' work.
C. Construction Document Phase:
a, Urrutia Architects and their consultants shall prepare detailed construction
documents based on the final design development drawings approved
by the City of Palm Springs and the airport, which will, in. general, consist
of the following:
• Title sheet with code analysis and ADA requirements.
• Partial Site Plan to identify location of work in the overall building.
• Demolition Plan and details, including temporary construction
walls.
• Remodel floor plan and finish schedule,
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Security Wall Opening and Door
Palm Springs Internatlonai Airport
Palm Springs,CA
December 23,2014
• Reflected ceiling plan and details.
• Door schedule and details.
• Structural details
• Electrical plan.
• Specifications book prepared in CSI format.
• Attend meetings.
E. Bidding Phase:
a. Urrutia Architects shall assist the airport in soliciting and obtaining bids from
general contractors for the project through the public noticing process
which will include prevailing wage requirements. During the course of the
bidding process, the architect shall prepare and issue addenda as
necessary to the bidders, respond to bidders' RFI's, review bids, and make
final recommendations to airport executive director approval,
F. Construction Administration Phase;
a. Urrutia Arcnitects shall provide professional services during the course of
construction that shall include the following:
• Provide clarification and interpretive drawings to the
contractor.
• Review and respond to RFI's from contractors.
• Revlew submitted changes in construction and costs proposed by
the contractor. Process any Change Orders during the
construction phase.
• Review Applicat'ons for Payment from the Contractor and make
recommendations for payments.
• Visit the job site once a week to review the progress of work and
answer any questions the contractor may hcve. Document the site
visits with photographs and written memos which will be
distributed.
• Review and process shop drawings and submittals,
• Prepare pinch lists during substantial completion and final punch
- 3 -
Security Wal!Opening and Door
Palm Springs international Airport !
Palm Springs,CA
December 23,201 A
lists to close out the project.
• Documentaticn cf ail warranties, guarantees, and operation
manuals.
G. Proposed Compensatlon j
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To provide the services described in this proposal, the foliowing compensation is
proposed:
A total fixed cost of$15,400,00, plus reimbursable expenses.
A. Pre-Design/Site Analysis Phase:
A fixed sum of$1,700.00, plus reimbursable expenses.
B. Design Development Phase;
A fixed sum of $1,600.G0, plus reimbursable expenses.
C. Construction Document Phase;
A fixed sum of$7,700.00, plus reimbursable expenses.
D. Bidding Phase:
A fixed sum of'$600.00, plus reimbursable expenses.
E. Construction Administration Phase:
A fixed sum of$3,800.00, plus reimbursable expenses.
Reimbursable Expenses:
Reimbursable Expenses are In addition to the Architect's compensation, and include
actual expenditures made by the Architect and the Architect's employees and
Consultants in the interest of the Project for the expenses listed in the following
Subparagraphs;
• Long distance communications;
• Fees paid in securing approvals of authorities having jurisdiction over the Project;
• Reproductions of drawings, specifications and other documents;
• Postage and special handling of documents;
• Finish/ detailea models requested by the Client,
_ 4_
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Security Wall Opening and Door
Palm Springs international Alrport
Palm Springs,CA
December 25,2014
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We are proposing an estimated budget of$2,000.00 for reimbursable expenses.
Exclusions include the following:
• Geotechnical reports or testing, to be provided by the Cty/Airport.
I
If our proposal is acceptable, please have the City prepare an agreement for our
services. Should you have any questions, please call me. I look forward to hearing from
you.
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Sincerely,
VIcitects
Urrutia, FARA
cense 4 C7467
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